HomeMy WebLinkAboutCS 32-23 Report to
Executive Committee
Report Number: CS 32-23
Date: December 4, 2023
From: Laura Gibbs
(Acting) Director, Community Services
Subject: Interim Program Space in Seaton Update
- Seaton Commercial Plaza (Taunton Road and Peter Matthews)
- File: A-1440-001
Recommendation:
1. That Report CS 32-23, regarding Interim Program Space in Seaton Update, be received;
2. That staff be directed to continue discussions with the ownership group of the Seaton
Commercial Plaza at Taunton Road and Peter Matthews Drive to negotiate lease terms
for commercial space, and report back to Council in Q2, 2024; and
3. That the appropriate City officials be authorized to take the necessary actions as outlined
in this report.
Executive Summary: As per Resolution #142/23, staff were directed to explore
opportunities with the commercial/retail plazas and developers/owners, for the interim use of
commercial spaces for delivery of City recreation and leisure programming, and report back to
Council with opportunities and recommendations by the end of the second quarter, 2023.
At the Council meeting of June 26, 2023, through Report CS 23-23, staff recommended further
investigation in the Seaton Commercial Plaza at Taunton Road and Peter Matthews Drive as a
potential interim commercial space for municipal recreation programming. As per Resolution
#221/23, staff were directed to further investigate opportunities for the interim use of this
commercial space including rental, fit-out, and lease terms, develop a draft program plan
budget for the proposed space, and to report back to Council in Q4, 2023.
Although the rental, fit-out and lease terms have not yet been negotiated for the Seaton
Commercial Plaza at Taunton Road and Peter Matthews Drive, staff have determined that this
commercial space (beginning construction in 2024 and available in late 2025) would be
suitable to deliver municipal recreation programming. A proposed program plan for the
commercial space has been developed by staff with an estimated program plan budget.
At this time, staff are seeking direction to continue discussions with the commercial plaza
ownership group to negotiate lease terms and conditions, fit-out and rental costs and report
back to Council in Q2, 2024.
CS 32-23 December 4, 2023
Subject: Interim Program Space in Seaton Update Page 2
Financial Implications: City staff have prepared a proposed program plan budget for the
commercial space in Seaton (Attachment 1). Interim commercial space for the delivery of
municipal recreation programming in Seaton could potentially incur annual revenue of
$302,453, and expenses of $659,397, with total net cost of $356,944 in year one. Net
operating expenses for the following years are estimated to be $215,457 annually. This does
not include rental and fit-out costs for the commercial space.
Rental and fit-out costs for the interim program space located at the Seaton Commercial Plaza
at Taunton Road and Peter Matthews Drive will be determined by staff through ongoing
discussions with the ownership group. Based on current construction timelines for the Seaton
Commercial Plaza, staff will have estimated costs by Q2, 2024.
Discussion: In Spring 2018, residents began moving into new homes in the Seaton
community. The development of this community is expected to attract 70,000 new residents
and 35,000 new jobs by 2031. As the population of Seaton continues to grow, the need for
recreation and leisure programs also grows. Currently, Seaton residents do not have any
dedicated facilities offering City recreation programs, until the opening of the Seaton
Community Centre, anticipated in 2028 (located at the southeast corner of the further
Burkholder Drive and re-aligned Whitevale Road).
That said, local neighborhood commercial and retail plazas are being constructed earlier than
the municipal facilities and potentially provide opportunities for interim locations for the delivery
of municipal recreation programming. With an interim recreation programming space, the
Community Services Department could offer a range of camps, sports, dance, art, language,
and fitness programs for all age groups.
A. The Commercial Space at the Seaton Commercial Plaza will be suitable, in an interim
basis, for the delivery of municipal recreational programs (Taunton Road and Peter
Matthews Drive).
The Seaton Commercial Plaza has a future development block planned that is accessible from
Taunton Road, Peter Matthews Drive, and Marathon Avenue. The plans for the commercial
plaza include seven commercial buildings located around a shared parking lot with 752 parking
spaces. The plaza also has an adjacent public transit stop planned at the corner of Peter
Matthews Drive and Taunton Road.
The Plaza has the following spaces identified:
- Building A 43,340 square feet
- Building B 17, 087 square feet
- Building C 7,000 square feet
- Building D 6,000 square feet
- Building E 10,000 square feet
- Building F 6,500 square feet
- Building G 8,450 square feet
CS 32-23 December 4, 2023
Subject: Interim Program Space in Seaton Update Page 3
Construction of the Seaton Commercial Plaza is expected to begin in 2024, with construction
completed, and the building space available for lease in late 2025.
B. The amount of space required to operate recreation programs is available in the
planned Seaton Commercial Plaza.
The following space requirements are recommended to offer a full range of recreation
programming in an interim leased space:
• At least 800 square feet of suitable program space that can be used for leisure
programming like free teen drop-in programs, pre-school programs, language
instruction, art classes, etc.;
• At least 800 square feet of suitable program space that can be used for fitness and
recreation activities like dance and fitness classes;
• At least 7,000 square feet of suitable program space that can be used for basketball,
volleyball, badminton, pickleball, and a range of sports-based and multi-use
programming;
• Front lobby space with a desk, computer and small space for people to wait;
• Janitors closet and storage for cleaning supplies;
• Accessible washrooms;
• A small office space that is enclosed to support program administration;
• Large program storage suitable for tables, chairs, sports and fitness equipment; and
• Other back of house areas as may be required.
Community Services staff have prepared a proposed program plan requiring an estimated
9,000 to 10,000 square feet that could provide interim recreation programs to 65,000 users
annually. This is based on 68 hours of programs being offered weekly.
There are several buildings at the Seaton Commercial Plaza that would be suitable for interim
recreation program use. Building E is expected to be 10,000 square feet, which would meet
the City’s programming requirements.
C. Programming is planned in Seaton in Alternate Spaces, starting in 2024.
The Community Services staff are planning to provide recreation programming in Seaton
neighbourhoods, starting Spring, 2024.
Rick Johnson Memorial Park has been identified as a park location that sees consistent leisure
use by residents in the Seaton area and would be an excellent location to host pre-registered,
instructional programs for children and youth, as well as weekly cultural events including small-
scale concerts and movie nights. Attachment 2 outlines the full program plan for 2024.
The Rick Johnson Memorial Park includes the following program spaces and amenities that
support increased programming: dedicated parking lot, accessible paved pathways, play
structure, musical elements and soccer pitch. For the 2024 spring to fall season, the
Community Services Department, in collaboration with the Operations Department, will be
supplying a portable washroom to further support programming of this space.
CS 32-23 December 4, 2023
Subject: Interim Program Space in Seaton Update Page 4
New instructional sport-based programs, summer concerts and movie nights are planned to
begin June 2024, facilitated by the Community Services Department staff. Planned
programming would result in 25 hours of new weekly programming offered in Seaton.
Programming would also include the provision of all equipment required for participation in
sports-based programming.
In addition, the Durham District School Board (DDSB) has confirmed that a new school is
being constructed at Burkholder Drive and Azalea Avenue in Seaton. The new school will
accommodate 634 student spaces including a four-room childcare centre. It will include six Full
Day Kindergarten rooms, eighteen regular classrooms, two Special Education rooms, Science,
Art and Music room along with a gymnasium and library. The school will be approximately
6,924 square metres. The new school is expected to open September, 2026. Through the
Community Use of Schools partnership the City has with the DDSB, additional recreation,
camp, and sports-based programming can be offered in this Seaton-based school starting in
2026.
Attachments:
1. Interim Program Space in Seaton: Proposed Program Plan Budget
2. Seaton Program Expansion: Rick Johnson Memorial Park
Prepared By: Approved/Endorsed By:
Amanda Rose Laura Gibbs MBA, MSc
Supervisor, Recreation Services (Acting) Director, Community Services
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Attachment 1 to Report CS 32-23
Interim Program Space in Seaton: Proposed Program Plan Budget
Facility Specifications
• A 7,000 square foot gymnasium. This space supports basketball, volleyball, badminton,
pickleball and a range of sports-based and multiuse programming.
• An 800 square foot program room that can be used for leisure programming like free teen drop-
in programs, pre-school programs, language instruction, arts classes, etc.
• An 800 square foot fitness room used for dance, fitness classes, camps, etc.
• Front lobby space with desk, computer and small space for people to wait
• Janitors closet and storage for cleaning supplies
• Washrooms, including accessible washrooms
• A small office space that is enclosed to support program administration
• Large program storage suitable for tables, chairs, nets, sports equipment
Proposed Program Schedules
Time Gymnasium Fitness / Dance Program Room
Monday
9:00 am – 10:00 am Pickleball – Drop In Tai Chi Language
10:30 am – 12:30 pm Pickleball - Drop In Fitness Language
1:00 pm – 3:00 pm Pickleball - Drop In Dance 55+ Bingo, Sewing
5:00 pm – 8:30 pm Children’s Basketball Children’s Dance After School Program
8:45 pm – 10:00 pm Adult Sports Adult Dance Free Teen Program
Tuesday
9:00 am – 12:00 pm Homeschoolers –
Gym Programs
Pre School
Dance/School
Electives
Art 55+
12:30 pm- 2:30 pm 55+ Sports class Tai Chi/Line Dance Bingo/Carpet
Bowling/Darts
5:00 pm – 7:00 pm Children Sports
classes
Adult Fitness After School Program
8:00 pm – 10:00 pm Adult Sports classes Adult Fitness Adult Language
Classes
Wednesday
9:00 am – 12:00 pm Pickleball – Drop In Fitness Sewing/Craft
12:30 pm – 3:00 pm Pickleball - Drop In Dance 55+ Card Games/Darts
5:00 pm – 7:00 pm Children’s Sports
Class
Children’s Dance After School Program
7:00 pm – 10:00 pm Free Teen Sports Free Teen - Improv
Night
Free Teen – Art
Thursday
9:00 am – 11:00 am Sports 55+ Pre School
Dance/School
Electives
Language 55+
11:30 am – 3:00 pm Sports 55+ Tai Chi/Line Dance Tech Classes 55+
2
4:30 pm – 7:00 pm Children’s Sports
class
Free Teen -
Breakdance
After School Program
7:00 pm – 10:00 pm Free Teen Sports Free Teen -
Breakdance
Free Teen - Art
Friday
9:00 am – 10:00 am Tai Chi Fitness Language
10:30 am – 12:30 pm Pickleball – Drop In Dance 55+ Sewing/Crafts
1:00 pm – 3:00 pm Pickleball - Drop In Children’s Dance After School Program
5:00 pm – 10:00 pm Birthday Parties Drop in/Birthday
Parties
Drop
In/Rentals/Birthday
Parties
Saturday
9:00 am – 1:00 pm Children’s Sports Children’s Sports Children’s Sports
2:00 pm – 1:00 am Rentals Rentals Rentals
Sunday
9:00 am – 1:00 pm Children’s Sports Children’s Sports Children’s Sports
2:00 pm – 6:00 pm Rentals Rentals Rentals
Budget Summary
Expenses:
Variable Programming Costs Fixed Costs Total Users
Large Gym Space Salaries: $82,171 Site Specific Staffing Salaries: $385,916 26,062
Large Gym Space Supplies: $3,500 Dance/Fitness Room Salaries: $70,422
Program Supplies: $55,816 Dance/Fitness Room Supplies: $5,828 25,968
General Classroom Salaries: $53,564
General Classroom Supplies: $2,180 15,506
Subtotal $141,487 Subtotal: $517,910
Total Expenses $659,397 67,536
Revenue
Large Gym Space Dance / Fitness Room General Classroom Total Revenue
$125,917 $119,224 $57,312 $302,453
Startup cost: Total Revenue: $302,453
Total Expenses: $659,397
Net Cost: $356,944
Annual Operating expenses: Total Revenue: $302,453
Total Expense: $517,910
Net Cost: $215,457
Seaton Program Expansion: Rick Johnson Memorial Park Culture &
Recreation Programs
Opportunity Statement
Rick Johnson Memorial Park has been identified as a park location that sees consistent
leisure use by residents in the Seaton area and would be an excellent location to host
pre-registered, instructional programs for children and youth, as well as weekly cultural
events including small-scale concerts and movie nights.
The Rick Johnson Memorial Park includes the following program spaces and amenities
that support increased programming:
- Dedicated parking lot
- Accessible, paved pathways
- Play structure
- Musical elements
- Soccer pitch
Background
The park space at Rick Johnson Memorial Park will see the addition of regular City of
Pickering registered programs, and weekly concerts/movie events starting June, 2024.
The space will be utilized for programs for children and youth, ages 3 – 12. These
programs will be weather dependent.
The addition of regular programs at Rick Johnson Park is a pilot program that brings
programs and services to new residents of Seaton neighborhoods. If successful,
subsequent years of programming would have a reduced cost, with start up costs
expected to benefit the next two to three years.
Rick Johnson Memorial Park: 2024 Program Plan
New instructional sport-based programs, and arts and culture events will be offered
starting June 2024, facilitated by the Community Services program teams.
Multi-sport programs
Children multi-sport programs are for beginner players who are interested in an
introduction to various sports. Children will learn basic skills like dribbling, throwing,
kicking and catching. Children will learn basic principles of organized sport, with some
modified group sport play.
Attachment 2 to Report CS 32-23
Page 2 of 2
Youth multi-sport programs will focus on skill development for sports like soccer,
baseball, lacrosse, and football. Youth participants can be split into groups based on
participant demographics (i.e. by age, skill, gender, etc.). The session will include group
sport play.
June 3 – September 1 Program Plan - Proposed Schedule:
Day Time Program
Wednesday – Friday 2:00 pm – 4:00 pm Children’s multi-sport (ages 3 – 6)
5:00 pm – 6:00 pm Children’s Art & Culture programs (aged 6 –
12)
6:00 pm – 8:00 pm Youth multi-sport (ages 6 – 12)
Saturday 4:00 pm – 6:00 pm Free multi-sport sampler (all ages)
6:00 pm – 9:00 pm Concert in the Park – Cultural Services
Event
Sunday 10:00 am – 12:00 pm Children’s multi-sport (ages 3 – 6)
1:00 pm – 2:00 pm Children’s Art & Culture program (aged 6 –
12)
3:00 pm – 5:00 pm Youth multi-sport
Rick Johnson Memorial Park: Program Budget
Revenue
User Fees Staffing Grants Sponsorship Total Revenue
$34,630 $16,000 $10,000 $60,630
Expenses:
Variable Programming Costs Fixed Costs
Salaries $52,500 Equipment & Storage $10,500
Program Supplies $2,000 Marketing $5,000
Subtotal $54,500 Subtotal: $15,500
Total Expenses $70,000