HomeMy WebLinkAboutCLK 08-23
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Report to
Executive Committee
Report Number: CLK 08-23
Date: September 5, 2023
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: 2024 Committee and Council Meeting Schedule
-File: A-1440
Recommendation:
1.That the 2024 Committee and Council Meeting Schedule appended as Attachment #1 to
Report CLK 08-23 be approved; and,
2.That the appropriate City of Pickering officials be authorized to take the necessary
actions as indicated in this Report.
Executive Summary: In accordance with Section 238(2) of the Municipal Act, 2001, S.O
2001, c.25, every municipality shall pass a procedure by-law for governing the calling, place
and proceedings of meetings and the procedure by-law shall provide for public notice of
meetings.
To comply with the provisions of the Municipal Act and Procedure By-law 8019/23, the 2024
Committee and Council Meeting Schedule is presented to Council for approval.
Financial Implications: There are no financial implications associated with this Report or
the adoption of the 2024 Meeting Schedule.
Discussion: In the spirt of openness, transparency, and accountability, the adoption and
posting of the annual Committee and Council Meeting dates is an important exercise to ensure
as much advance notice is provided to the public for upcoming Standing Committee and
Council Meetings.
Section 05.02 of the Procedure By-law provides for all regular meetings of Council to be held
on the fourth Monday of each month at 7:00 pm unless otherwise provided by resolution of
Council. If a Council Meeting falls on a public or civic holiday, Council shall meet at the same
hour on the next following day, which is not a public or civic holiday.
Section 05.03 states the Executive Committee shall meet on the first Monday of each month at
2:00 pm, and the Planning & Development Committee shall meet on the first Monday of each
month at 7:00 pm, unless otherwise provided by resolution of Council. If an Executive
Committee and Planning & Development Committee Meeting falls on a public or civic holiday,
the Committee shall meet at the same hour on the next following day, which is not a public or
civic holiday.
CLK 08-23 September 5, 2023
Subject: 2024 Committee and Council Meeting Schedule Page 2
Every effort has been made to adhere to the above noted provisions of the Procedure By-law
and any variances or adjustments are due to statutory holidays and/or significant events or
dates that impact a majority of Members. In addition to regular Standing Committee and
Council meetings, and in coordination with Community Services Staff, a date has been
included for the annual Civic Awards Ceremony being May 13, 2024.
Education and Training Sessions, In-Camera Meetings, and other Special Council Meetings
are not included in the Meeting Schedule, however these meetings can be called by the
Mayor, or by petition of a majority of Members of Council if required. Statutory holidays have
been included on the Meeting Schedule for reference.
On September 8, 2022, Bill 3, Strong Mayors, Building Homes Act, 2022, S.O. 2022, c. 18
received Royal Assent. Bill 3 amended the Municipal Act, 2001 S.O. 2001, c. 25 and granted
Heads of Council certain powers including the ability for the Head to prepare and propose the
annual budget. Originally, the Strong Mayor powers were only provided to the City of Toronto
and the City of Ottawa. On July 1, 2023, through O. Reg. 530/22, the Strong Mayor powers
were extended to an additional 26 Ontario municipalities, including the City of Pickering.
Through Mayoral Direction #01-2023, Mayor Ashe has directed staff to prepare the 2024
Current and Capital Budget and has indicated that he intends on exercising his powers in this
regard. To that end, the traditional Executive Committee Budget meeting that occurred
annually prior to the Strong Mayor powers being extended to the City of Pickering, is no longer
required. Therefore, no budget dates have been included in the draft 2024 Committee and
Council Meeting Schedule. A subsequent report with more details surrounding Strong Mayor
Powers will be forthcoming to Council from the City Clerk this fall.
In conclusion, staff are seeking Council approval of the 2024 Committee and Council Meeting
Schedule included as Attachment #1 to this Report. Once approved by Council, the Meeting
Schedule dates will be posted on the City’s Event Calendar and circulated to Members of
Council and Staff in accordance with Standard Operating Procedures.
Attachments:
1.2024 Committee and Council Meeting Schedule
CLK 08-23 September 5, 2023
Subject: 2024 Committee and Council Meeting Schedule Page 3
Prepared By: Approved/Endorsed By:
Susan Cassel
City Clerk
Paul Bigioni
Director, Corporate Services & City Solicitor
Rumali Perera
Deputy Clerk
SC:rp
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original Signed By:Original Signed By:
Original Signed By:
Original Signed By:
Attachment #1 to Report # CLK 08-23
Committee & Council Meeting Schedule 2024
January February March April
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 1 2 1 2 3 4 5 6
7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 7 8 9 10 11 12 13
14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 14 15 16 17 18 19 20
21 22 23 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 21 22 23 21 22 23 24 25 26 27
28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30 28 29 30
31
May June July August
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 3 4 5 6 1 2 3
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24
26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 31
30
September October November December
- -----
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--
- -
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 7 1 2 3 4 5 1 2 1 2 3 4 5 6 7
8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14
15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 20 21
22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22
16 17 18 19
23 24 25 26
30 31
27 28
29 30 27 28 29 30 31 24 25 26 27 28 29 30 29
Committee Meetings Council Meetings Civic Awards Statutory Holidays
13