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HomeMy WebLinkAboutCLK 08-23 Pl(KERJNG Report to Executive Committee Report Number: CLK 08-23 Date: September 5, 2023 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: 2024 Committee and Council Meeting Schedule -File: A-1440 Recommendation: 1.That the 2024 Committee and Council Meeting Schedule appended as Attachment #1 to Report CLK 08-23 be approved; and, 2.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Executive Summary: In accordance with Section 238(2) of the Municipal Act, 2001, S.O 2001, c.25, every municipality shall pass a procedure by-law for governing the calling, place and proceedings of meetings and the procedure by-law shall provide for public notice of meetings. To comply with the provisions of the Municipal Act and Procedure By-law 8019/23, the 2024 Committee and Council Meeting Schedule is presented to Council for approval. Financial Implications: There are no financial implications associated with this Report or the adoption of the 2024 Meeting Schedule. Discussion: In the spirt of openness, transparency, and accountability, the adoption and posting of the annual Committee and Council Meeting dates is an important exercise to ensure as much advance notice is provided to the public for upcoming Standing Committee and Council Meetings. Section 05.02 of the Procedure By-law provides for all regular meetings of Council to be held on the fourth Monday of each month at 7:00 pm unless otherwise provided by resolution of Council. If a Council Meeting falls on a public or civic holiday, Council shall meet at the same hour on the next following day, which is not a public or civic holiday. Section 05.03 states the Executive Committee shall meet on the first Monday of each month at 2:00 pm, and the Planning & Development Committee shall meet on the first Monday of each month at 7:00 pm, unless otherwise provided by resolution of Council. If an Executive Committee and Planning & Development Committee Meeting falls on a public or civic holiday, the Committee shall meet at the same hour on the next following day, which is not a public or civic holiday. CLK 08-23 September 5, 2023 Subject: 2024 Committee and Council Meeting Schedule Page 2 Every effort has been made to adhere to the above noted provisions of the Procedure By-law and any variances or adjustments are due to statutory holidays and/or significant events or dates that impact a majority of Members. In addition to regular Standing Committee and Council meetings, and in coordination with Community Services Staff, a date has been included for the annual Civic Awards Ceremony being May 13, 2024. Education and Training Sessions, In-Camera Meetings, and other Special Council Meetings are not included in the Meeting Schedule, however these meetings can be called by the Mayor, or by petition of a majority of Members of Council if required. Statutory holidays have been included on the Meeting Schedule for reference. On September 8, 2022, Bill 3, Strong Mayors, Building Homes Act, 2022, S.O. 2022, c. 18 received Royal Assent. Bill 3 amended the Municipal Act, 2001 S.O. 2001, c. 25 and granted Heads of Council certain powers including the ability for the Head to prepare and propose the annual budget. Originally, the Strong Mayor powers were only provided to the City of Toronto and the City of Ottawa. On July 1, 2023, through O. Reg. 530/22, the Strong Mayor powers were extended to an additional 26 Ontario municipalities, including the City of Pickering. Through Mayoral Direction #01-2023, Mayor Ashe has directed staff to prepare the 2024 Current and Capital Budget and has indicated that he intends on exercising his powers in this regard. To that end, the traditional Executive Committee Budget meeting that occurred annually prior to the Strong Mayor powers being extended to the City of Pickering, is no longer required. Therefore, no budget dates have been included in the draft 2024 Committee and Council Meeting Schedule. A subsequent report with more details surrounding Strong Mayor Powers will be forthcoming to Council from the City Clerk this fall. In conclusion, staff are seeking Council approval of the 2024 Committee and Council Meeting Schedule included as Attachment #1 to this Report. Once approved by Council, the Meeting Schedule dates will be posted on the City’s Event Calendar and circulated to Members of Council and Staff in accordance with Standard Operating Procedures. Attachments: 1.2024 Committee and Council Meeting Schedule CLK 08-23 September 5, 2023 Subject: 2024 Committee and Council Meeting Schedule Page 3 Prepared By: Approved/Endorsed By: Susan Cassel City Clerk Paul Bigioni Director, Corporate Services & City Solicitor Rumali Perera Deputy Clerk SC:rp Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By:Original Signed By: Original Signed By: Original Signed By: Attachment #1 to Report # CLK 08-23 Committee & Council Meeting Schedule 2024 January February March April S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 1 2 1 2 3 4 5 6 7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 7 8 9 10 11 12 13 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 14 15 16 17 18 19 20 21 22 23 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 21 22 23 21 22 23 24 25 26 27 28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30 28 29 30 31 May June July August S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 1 2 3 4 5 6 1 2 3 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 31 30 September October November December - ----- ---- -- - - S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 5 1 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 20 21 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 16 17 18 19 23 24 25 26 30 31 27 28 29 30 27 28 29 30 31 24 25 26 27 28 29 30 29 Committee Meetings Council Meetings Civic Awards Statutory Holidays 13