HomeMy WebLinkAboutENG 13-23Report to Council
Report Number: ENG 13-23
Date: August 16, 2023
From: Richard Holborn
Director, Engineering Services
Subject: Waterfront Visionary Advisory Committee
- Revised Terms of Reference
- File: A-1440
Recommendation:
1. That Report ENG 13-23, regarding approval of revised Terms of Reference for the
Waterfront Advisory Committee, be received;
2. That the revised Terms of Reference for the Waterfront Visionary Advisory Committee, as
set out in Attachment #1 to ENG 13-23, be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: At the Council Meeting of March 27, 2023, City Council passed
Resolution #131/23, approving the establishment of a Waterfront Visionary Advisory
Committee.
At the first Waterfront Visionary Advisory Committee meeting, held on June 19, 2023, the
Committee passed a motion to revise the Terms of Reference. The proposed changes in the
Terms pertain to an increase in the Committee composition from three Members to up to five
Members, and that Frenchman’s Bay Yacht Club be added as a Stakeholder Member. This will
increase the number of Committee Members from eleven to up to fourteen. The changes to the
Terms of Reference are included in Attachment #1 to this Report and have been highlighted
for ease of reference.
The purpose of this report is to seek Council’s approval of the revised Terms of Reference for
the Waterfront Visionary Advisory Committee.
Financial Implications: There are no financial implications associated with this report.
Discussion: At the Council Meeting of March 27, 2023, City Council passed Resolution
#131/23, approving the establishment of a Waterfront Visionary Advisory Committee. The
mandate of the Waterfront Visionary Advisory Committee is to advise on best practices to
preserve the nautical village marine theme and the implementation/restoration of a waterfront
that is environmentally sustainable and accessible.
ENG 13-23 August 16, 2023
Subject: Waterfront Visionary Advisory Committee Page 2
At the first Waterfront Visionary Advisory Committee Meeting, held on June 19, 2023, the
Committee passed a motion that the Terms of Reference be amended to increase the
Committee composition from three Members to up to five Members, and that Frenchman’s Bay
Yacht Club be added as a Stakeholder Member. This will increase the number of Committee
Members from eleven up to fourteen. Increasing the number of community citizen members
from three to up to five allows the Committee to continue conducting business in the event a
vacancy arises that needs to be filled. With additional community citizen members the
Committee benefits from increased public input. The addition of the Frenchman’s Bay Yacht
Club as a Stakeholder Member allows for valuable input from this well established, long
standing commercial operation that resides on the shores of Frenchman’s Bay.
The original call for applications to sit on the Waterfront Visionary Advisory Committee
occurred from April 17, 2023 to May 7, 2023. The number of applications received from
interested individuals was more than what was required to fill the original Committee
composition of three community citizens. Should Council approve the change in the Committee
composition through the revised Terms of Reference, staff will utilize Section 08.05 of Policy
ADM 040, Committees and Taskforces of Council and will consider the applicants from the
April/May recruitment who were unsuccessful in being appointed to the Committee in lieu of
initiating a new recruitment process. This process is recommended so that individuals can be
brought forward for appointment by Council as quickly as possible so that the Committee can
continue their work. Should the original applicants no longer be interested in serving on the
Committee, and there are not enough additional applications to fill the additional seats,
Engineering staff will work with the Clerk’s Office to advertise and solicit applications as per the
typical process outlined in Policy ADM 040. This Report seeks Council’s approval of the
revised Terms of Reference for the Waterfront Visionary Advisory Committee as set out in
Attachment #1 to this Report.
Attachments:
1.Waterfront Visionary Advisory Committee Revised Terms of Reference
Prepared By: Approved/Endorsed By:
Arnold Mostert, O.A.L.A. Richard Holborn, P.Eng.
Manager, Landscape & Parks Development Director, Engineering Services
AM:mjh
Original signed by:Original signed by:
ENG 13-23 August 16, 2023
Subject: Waterfront Visionary Advisory Committee Page 3
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original signed by:
Terms of Reference
Waterfront Visionary Advisory Committee
1.0 Mandate
The Waterfront Visionary Advisory Committee is a committee of Council appointees
who work in partnership with the community and City staff to provide information, advice
and assistance on matters relating to the City of Pickering’s waterfront, specifically best
practices to preserve the nautical village marine theme, and the
implementation/restoration of a waterfront that is environmentally sustainable and
accessible.
2.0 Goals, Objective and Responsibilities
The Waterfront Visionary Advisory Committee will identify and recommend actions to
fulfill the following goals and objectives:
1. Undertake to research and recommend initiatives that promote the waterfront and
nautical village.
2.Look for opportunities to provide advice and/or recommendations to Council
regarding the promotion, advocacy and awareness of the matters involving
Pickering’s Waterfront.
3.Provide input into designs for future Waterfront projects that promotes the nautical
village marine theme, environmental sustainability, and accessibility.
4.Further the themes/topics that emerged from the Pickering Waterfront and Nautical
Village Community Engagement within the framework of the mandate of the
Committee.
5.Liaise with the other appropriate Committees such as Cultural Advisory Committee
and Accessibility Advisory Committee.
6.Undertake initiatives which will help raise the profile of Pickering’s Waterfront and
the Nautical Village.
7.Report to Council on an annual basis, documenting the Committee’s activities, and
accomplishments.
Attachment #1 to Report ENG 13-23
3.0 Composition
The Committee shall comprise of fourteen (14) members as follows:
1 – Fairport Beach Neighbourhood Association
1 – West Shore Community Association
1 – Alkame Dragon Boat Services
1 – Frenchman’s Bay Yacht Club
Up to 5 – Broader Pickering Community Citizens
3 – Subject Expert Agencies/Organizations (TRCA, OPG, Region of Durham)
2 – Council Members (1 each from Ward 1, and Ward 2)
All members will have voting rights except for the two Council Members.
4.0 Member Qualifications
As per City Policy ADM 040, resident members must be a minimum of 18 years of age,
and reside in Pickering.
Committee members shall contribute time, knowledge, skill and expertise to the
fulfillment of the committee’s mandate.
5.0 Meeting Schedule
The Waterfront Visionary Advisory Committee shall meet quarterly on a date to be
determined by the Committee. Meetings will not be held in the months of July, August or
December unless determined by the Committee that a meeting is necessary to meet the
mandate or work plan of the Committee.
6.0 Budget
The Director, Engineering Services shall be responsible for the Waterfront Visionary
Advisory Committee budget, which shall be submitted annually in accordance with
established City budget guidelines.
The Director, Engineering Services will present a draft budget for review by the
Waterfront Visionary Advisory Committee on an annual basis, prior to submission to the
Chief Administrative Officer for approval.