HomeMy WebLinkAboutENG 08-23Report to
Executive Committee
Report Number: ENG 08-23
Date: June 5, 2023
From: Richard Holborn
Director, Engineering Services
Subject: Waterfront Trail Reconstruction
- Bruce Handscomb Memorial Park to Elvira Court
- File: A-1440
Recommendation:
1. That Council approve retaining the services of the Toronto and Region Conservation
Authority for project management and construction services for the Waterfront Trail
Reconstruction, Bruce Handscomb Memorial Park to Elvira Court, in accordance with the
City’s Purchasing Policy Appendix 1 Exceptions, item 8;
2. That Council authorize staff to execute a letter of agreement with the Toronto and Region
Conservation Authority for the project management and construction services for the
Waterfront Trail Reconstruction, Bruce Handscomb Memorial Park to Elvira Court, on
such terms as are satisfactory to the Director, Engineering Services and the Director,
Finance & Treasurer;
3. That Council authorize the Director, Finance & Treasurer, to finance the total net project
cost of $584,940.00 as follows:
a) The sum of $500,000.00 in capital project C10305.2109 as approved in the 2021
Property Maintenance Capital Budget, to be funded by a transfer from the Parkland
Reserve Fund, be increased to $584,940.00; and,
4. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: The waterfront trail that runs between Bruce Handscomb Memorial
Park and Elvira Court is partially situated on land owned by the City of Pickering and partially
on land owned by Toronto and Region Conservation Authority (TRCA) under Management
Agreement with the City of Pickering. The existing trail through this area is quite steep and
narrow and does not meet accessibility guidelines, making it difficult to travel on, particularly
when there is two-way traffic.
The City retained TRCA to prepare detailed design drawings for the reconstruction and
realignment of the trail, and to follow through with obtaining all the necessary approvals and
permits required to proceed with the reconstruction of the trail. TRCA have indicated the desire
to undertake the trail reconstruction works, and have submitted a proposal for their Restoration
& Infrastructure team to perform the work. As the owner of a portion of the land and as experts
on trail construction and ecological restoration work, TRCA are well suited for this project,
ENG 08-23 June 5, 2023
Subject: Waterfront Trail Reconstruction –
Bruce Handscomb Memorial Park to Elvira Court Page 2
recognizing the sensitivity of the area and the nature of the safety hazards and environmental
constraints inherent with working adjacent to streams.
In accordance with the City’s Purchasing Policy, Section 19.01 and Appendix 1, item 8 – Work
or services to or from other government agencies, utilities, Provincial or Federal agencies,
Crown Corporations, municipalities, public agencies, or Boards are excluded from the
requirements of the Purchasing Policy and may be procured by obtaining one price, subject to
the funds being available in the Current or Capital Budgets.
As owners of the land that supports this section of the Waterfront Trail, TRCA was successful
in securing a Trans-Canada Trail Foundation Grant of $150,000.00 (HST included) and have
committed to an in-kind contribution of $31,000.00 (HST included) thereby reducing the City’s
share of construction costs. The grant and in-kind contribution is subject to TRCA being
awarded the construction component.
TRCA have advised that the best time to complete this work is during the fall and winter
months, in order to cause the least amount of disturbance to the natural environment as well
as trail users. They propose to mobilize in November 2023, with final restoration and paving
being completed in the spring of 2024.
It is recommended that TRCA be retained to complete the waterfront trail reconstruction work
as outlined in this report and their proposal (Letter of Agreement) dated March 6, 2023.
Financial Implications:
1. Proposal Amount
Toronto and Region Conservation Authority
Overall Fee Proposal
Trans-Canada Trail Foundation Grant
TRCA In-kind Contribution
Fee Proposal Costs to City of Pickering
$656,250.00
(132,743.36)
(27,433.63)
496,073.01
HST (13%) 64,489.49
Total Gross Proposal Amount $560,562.50
ENG 08-23 June 5, 2023
Subject: Waterfront Trail Reconstruction –
Bruce Handscomb Memorial Park to Elvira Court Page 3
2. Estimated Project Cost Summary
Toronto and Region Conservation Authority
Fee Proposal $496,073.00
Associated Costs
Contingency (12% of the Overall Fee Proposal costs)
78,750.00
Sub Total – Costs $574,823.00
HST (13%) 74,727.00
Total Gross Project Cost $649,550.00
HST Rebate (11.24%) (64,610.00)
Total Net Project Costs $584,940.00
3. Approved Source of Funds – 2021 Parks Capital Budget
Expense Code Source of Funds Budget Available Required
C10305.2109.01-504750 RF - Parkland $500,000.00 $584,940.00
Net Project Cost under (over) Approved Funds ($84,940.00)
TRCA were successful in obtaining a $150,000.00 (HST included) grant from the Trans
Canada Trail Foundation to support the implementation of this trail reconstruction project and
have committed to providing additional funds to an approximate value of $31,000.00 (HST
included) through in-kind work, to cover a portion of the overall project costs. This value of
work will be covered directly by the TRCA and will not be invoiced to the City of Pickering.
These costs have been shown in the table above only to demonstrate the actual value of work
being completed. The net project cost, to be funded by the City of Pickering is
$584,940.00.
The funds requested over the approved budget amount available are to provide a contingency,
in the event that additional work is required due to poor soils conditions or possible
replacement of the existing pathway lighting which requires relocation as part of the trail
reconstruction work.
Discussion: The waterfront trail that runs between Bruce Handscomb Memorial Park and
Elvira Court is partially situated on land owned by the City of Pickering and partially on land
owned by Toronto and Region Conservation Authority (TRCA) under Management Agreement
with the City of Pickering. The existing trail through this area is quite steep and narrow and
does not meet accessibility guidelines, making it difficult to travel on, particularly when there is
two way traffic.
ENG 08-23 June 5, 2023
Subject: Waterfront Trail Reconstruction –
Bruce Handscomb Memorial Park to Elvira Court Page 4
As part of the 2019 Property Maintenance Capital Budget, funds were approved for the site
investigation and design work for the reconstruction of the waterfront trail through this area.
The TRCA were retained to collect the initial background data and to develop a preferred
alternative to realign and widen the trail. This work was further advanced to detailed design for
the purpose of obtaining the required approval agency permits for construction.
The new asphalt trail will be realigned to remove the restricted visibility, be regraded to a
maximum of 5 percent slope for accessibility, and be widened to 3.0m for safe two-way traffic.
A larger culvert will be installed under the path to convey the required design flows for the
more intense storms that are being experienced. The existing trail alignment will be restored
and be revegetated as part of the restoration works.
As part of the 2021 Property Maintenance Capital Budget, $500,000 was approved for the
reconstruction of this section of waterfront trail. TRCA have indicated the desire to undertake
the trail reconstruction and have submitted a proposal for their Restoration & Infrastructure
team to perform the work. A similar arrangement for TRCA to perform the Lake Ontario
Shoreline Restoration work in Rotary Frenchman’s Bay West Park was completed successfully
in 2022. As the owner of a portion of the land, and as experts on trail construction and
ecological restoration work, TRCA are well suited for this project, recognizing the sensitivity of
the area and the nature of the safety hazards and environmental constraints inherent with
working adjacent to bodies of water.
During the wind storm of May 2022, a large number of mature trees were blown over in the
Vistula Ravine, where this trail passes through. The uprooted trees caused significant damage
to the forest and the integrity of the valley slope. TRCA are also proposing to repair the slope
damage and revegetate the areas of tree loss while on site completing the trail reconstruction
work. While on site, TRCA will also be removing invasive plant species and performing other
site restoration work where the Vistula Ravine outlets into Frenchman’s Bay. This work is not
included in the proposed project costs and will be funded directly by the TRCA.
In accordance with the City’s Purchasing Policy, Section 19.01 and Appendix 1, item 8 – Work
or services to or from other government agencies, utilities, Provincial or Federal agencies,
Crown Corporations, municipalities, public agencies, or Boards are excluded from the
requirements of the Purchasing Policy and may be procured by obtaining one price, subject to
the funds being available in the Current or Capital Budgets.
TRCA have advised that the best time to complete this work is during the fall and winter
months, in order to cause the least amount of disturbance to the natural environment as well
as trail users. They propose to mobilize in November 2023, with final restoration and paving
being completed in the spring of 2024.
It is recommended that TRCA be retained to complete the waterfront trail reconstruction work
in accordance with their proposal (Letter of Agreement) dated March 6, 2023.
ENG 08-23 June 5, 2023
Subject: Waterfront Trail Reconstruction –
Bruce Handscomb Memorial Park to Elvira Court Page 5
Attachments:
1.Location Map
Prepared By: Approved/Endorsed By:
Arnold Mostert, OALA Richard Holborn, P. Eng.
Manager, Landscape & Parks Development Director, Engineering Services
Stan Karwowski, MBA, CPA, CMA
Director, Finance & Treasurer
AM:mjh
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original signed by:Original signed by:
Original signed by:
Original signed by:
Vistula Drive
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SCALE:
Engineering Services
Department Waterfront Trail Reconstruction -
Between Elvira Court and
Bruce Handscomb Memorial ParkMay. 18, 2023
DATE:
Subject
Area
1:2,943
Path: L:\MPandE\Asset Management - GIS\EPW GIS\01 Maps\LocationMaps\LocationMaps.aprx
Frenchman's
Bay
Waterfront Trail
Reconstruction Location
Legend
Attachment #1 to Report ENG 08-23