Loading...
HomeMy WebLinkAboutOPS 14-23Report to Council Report Number: OPS 14-23 Date: April 24, 2023 From: Brian Duffield Director, Operations Subject: Dunmoore Park Tennis LED Lights & Additional Drainage and Earth Works - Tender T2023-3 - File: A-1440 Recommendation: 1. That Tender T2023-3 for Dunmoore Park Tennis LED Lights & Additional Drainage and Earth Works, as submitted by Mianco Group Inc. in the amount of $707,323.50 (HST included), be accepted; 2. That the total gross project cost of $861,004.00 (HST included), including the amount of the tender, contingency, consulting and other associated costs, and the total net project cost of $775,361.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $775,361.00 as approved in the 2020, 2021 and 2023 Capital Budgets as follows: a) The sum of $515.361.00 from the Tennis Reserve Fund as approved in the 2020, 2021 and 2023 Capital Budgets; b) The sum of $50,000.00 from the Rate Stabilization Reserve Fund as approved in the 2020 Capital Budget; c) The sum of $200,000.00 from the Federal Gas Tax Reserve Fund as approved in the 2021 Capital Budget; d) The sum of $10,000.00 from donations received and included in the 2021 Capital Budget; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Executive Summary: The four existing tennis courts at Dunmoore Park, located at 698 Callahan Street, were installed in 2004 and are in need of replacement. The scope of work will require removal and reconstruction, including replacement of the full courts, fencing and lighting, as well as earth works and repairs to an adjacent retaining wall and related landscaping. Tender No. T2023-3 was issued on February 22, 2023 and closed on March 16, 2023. Seven bids were received. All required pre-conditions of award have been received and approved; therefore, the lowest compliant bid submitted by Mianco Group Inc. in the amount of OPS 14-23 April 24, 2023 Subject: Dunmoore Park Tennis LED Lights & Additional Drainage and Earth Works $707,323.50.00 (HST included) is recommended for approval. The total gross project cost is estimated to be $861,004.00 and the total net project cost is estimated at $775,361.00 (net of HST rebate). Financial Implications: 1. Tender Amount Tender T2023-3 $625,950.00 HST (13%) 81,373.50 Total Gross Tender Cost $707,323.50 2. Estimated Project Costing Summary Tender T2023-3 $625,950.00 Consulting 52,000.00 Contingency 84,000.00 Total Project Cost $761,950.00 HST (13%) 99,054.00 Total Gross Project Costs $861,004.00 HST Rebate (11.24%) (85,643.00) Total Net Project Cost $775,361.00 3. Approved Source of Funds – Parks’ Capital Budget Approved Code Source of Funds Funds Available Funds Required C10320.2019 Tennis Reserve $800,000.00 $425,361.00 C10320.2019 Rate Stabilization 50,000.00 50,000.00 C10320.2101 Tennis Reserve 90,000.00 90,000.00 C10320.2101 Federal Gas Tax 200,000.00 200,000.00 C10320.2101 Donations 10,000.00 10,000.00 $1,150,000.00 $775,361.00 Project Cost under (over) approved funds by $374,639.00 Costs shown above include previously committed and separately awarded consulting and related project fees. They are funded from the same accounts and have been included for clarity regarding the total cost of the project. OPS 14-23 April 24, 2023 Subject: Dunmoore Park Tennis LED Lights & Additional Drainage and Earth Works Discussion: Dunmoore Park includes four existing tennis courts at the southwest end of the site, located at 698 Callahan Street. The courts are located immediately to the west of the existing public washrooms, and have deteriorated with age. Originally constructed in 2004, the court surfaces and sub-base have also been affected by shifting soils and erosion where the grades drop off to the ravine on the west and south sides. Drainage and earth works are required to re-stabilize the western edges of the playing surface and manage water flows to help offset risks for future erosion. New pole-mounted LED lighting fixtures will also be installed around the perimeter of the courts. Concrete walkways around the existing washroom facility and adjoining the courts will be replaced and extended for easier access and maintenance. Full replacement of the perimeter fence surrounding the courts is included in the project scope. The work is scheduled to commence in September 2023 and be completed before the end of this calendar year. Tender No. T2023-3 was issued on February 22, 2023 and closed on March 16, 2023. Seven bids were received. All required pre-conditions of award have been received and approved; therefore, the lowest compliant bid submitted by Mianco Group Inc. in the amount of $707,323.50.00 (HST included) is recommended for approval. The total gross project cost is estimated to be $861,004.00 and the total net project cost is estimated at $775,361.00 (net of HST rebate). Attachment: None. Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Rob Gagen Stan Karwowski, MBA, CPA, CMA Manager, Parks & Property Director, Finance & Treasurer Original Signed By: Original Signed By: Vince Plouffe, OAA, MRAIC Brian Duffield Division Head, Operations Services Director, Operations VP:nm Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer