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HomeMy WebLinkAboutMarch 27, 2023 Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief S. Douglas-Murray - Director, Community Services B. Duffield - Director, Operations R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk V. Plouffe - Division Head, Operations Services C, Rose - Chief Planner C. Addo-Bekoe - Manager, People and Culture J. Litoborski - (Acting) Manager, Municipal Law Enforcement Services D. Wylie - Manager, Zoning & Administration R. MacKay - Supervisor, Parking Enforcement R. Perera - Deputy Clerk S. Marsh - Senior Accounting Analyst, Internal Audit J. San Antonio - Senior Advisor, Diversity, Equity & Inclusion 1. Roll Call The City Clerk certified that all Members of Council were present and participating in- person. 2. Invocation Mayor Ashe called the meeting to order and led Council in the saying of the Invocation. Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 2 3. Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. 6. Presentations 6.1 Joyce Marshall Re: Donation of Artifacts to Pickering Museum Village Mayor Ashe introduced Joyce Marshall and stated that she would be donating artifacts to the Pickering Museum Village with one artifact being displayed in the Mayor’s office. Joyce Marshall thanked Members of Council for providing her with the opportunity to present the artifacts. She spoke about her late husband, Noel C. Marshall’s contributions to the City as the first ever Deputy Clerk and the Town Manager and provided a brief overview of each artifact being donated to the City. 4. Disclosure of Interest No disclosures of interest were noted. 5. Adoption of Minutes Resolution #112/23 Moved by Councillor Pickles Seconded by Councillor Brenner Council Minutes, February 27, 2023 Executive Committee Minutes, March 6, 2023 Planning & Development Committee Minutes, March 6, 2023 Carried Resolution #113/23 Moved by Councillor Pickles Seconded by Councillor Brenner That the order of the agenda be changed to hear Items 11.1, Report FIN 07-23, and 11.2, Report CLK 04-23, immediately after Correspondence. Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 3 Carried 7. Delegations 7.1 Derek Eckensviller, Pickering Resident Re: The City’s Use of Casino Revenues Derek Eckensviller withdrew their delegation and did not appear before Council 7.2 Derek Eckensviller, Pickering Resident Re: Concerns regarding Proposed Condominium Developments Derek Eckensviller withdrew their delegation and did not appear before Council 7.3 Brad Nazar, Pickering Resident Re: Report CLK 04-23 Establishment and Implementation of a Lobbyist Registry Brad Nazar, Pickering Resident, appeared before Council to speak to Report CLK 04-23. Mr. Nazar stated that the draft By-law was a well-rounded proposal and provided a number of suggested changes to the By-law including implementation of monetary penalties and a requirement to publicly report on granted exemptions and rationales for contraventions of the By-law. He stated that he had previously submitted a Freedom of Information request to the City to access the calendars of the Members of Council to view who Members were meeting with and spoke to the high cost for the records. Mr. Nazar noted that a lobbyist registry would remove this burden from the taxpayer as the information would now be publicly available. In conclusion, he asked Council to vote in favour of the staff recommendation with his suggested amendments. 8. Correspondence 8.1 Corr. 10-23 Mary Medeiros, Director, Legislative Services/City Clerk, City of Oshawa Re: Consulate General of Ukraine in Toronto Requesting Support for Ukraine’s Energy Infrastructure A brief question and answer period ensued between Members of Council and staff regarding: • where the funds for the donations would be sourced from; • whether there were any grants that could be used to fund the donation; and, Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 4 • whether there were previous examples where the City had donated to a similar cause. Resolution #114/23 Moved by Councillor Butt Seconded by Councillor Brenner 1. That Corr. 10-23, from Mary Medeiros, Director, Legislative Services/City Clerk, City of Oshawa, dated March 7, 2023, regarding Consulate General of Ukraine in Toronto Requesting Support for Ukraine’s Energy Infrastructure, be received and endorsed; 2. That pre-budget approval be granted for this one-time funding of $10,000.00; and, 3. That Staff be directed to provide similar financial support on behalf of the City of Pickering. Carried 8.2 Corr. 11-23 Stephen Blais, Member of Provincial Parliament, Orléans Re: Bill 5, Stopping Harassment and Abuse by Local Leaders Act A brief discussion period ensued between Members of Council regarding: • the correspondence lacking a definition of harassment; • the bill permitting a Member of Council to lose their elected position on the grounds of harassment; and, • other complaint mechanisms available to the public and staff pertaining to a Members’ conduct. Resolution #115/23 Moved by Councillor Butt Seconded by Councillor Brenner That Corr. 11-23, from Stephen Blais, Member of Provincial Parliament, Orléans, dated March 20, 2023, regarding Bill 5, Stopping Harassment and Abuse by Local Leaders Act, be received and endorsed. Carried on a Recorded Vote as Follows: Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 5 Yes Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No Councillor Robinson 8.3 Corr. 12-23 The Association of Municipalities of Ontario (AMO) Re: Housing and Homelessness Update Resolution #116/23 Moved by Councillor Butt Seconded by Councillor Brenner 1. That Corr. 12-23, from The Association of Municipalities of Ontario (AMO), dated March 20, 2023, regarding Housing and Homelessness Update be received, and, 2. That The Honourable Doug Ford, Premier of Ontario, be advised that the City of Pickering, at its meeting held on March 27, 2023 adopted the following: Whereas the homeless crisis is taking a devastating toll on families and communities, undermining a healthy and prosperous Ontario; And Whereas the homelessness crisis is the result of the underinvestment and poor policy choices of successive provincial governments; And Whereas homelessness requires a range of housing, social service and health solutions from government; And Whereas homelessness is felt most at the level of local government and the residents that they serve; And Whereas municipalities and District Social Administration Boards are doing their part, but do not have the resources, capacity or tools to address this complex challenge; and, Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 6 And Whereas leadership and urgent action is needed from the provincial government on an emergency basis to develop, resource, and implement a comprehensive plan to prevent, reduce and ultimately end homelessness in Ontario. Now therefore be it resolved that The Corporation of the City of Pickering calls on the Provincial Government to urgently: a. Acknowledge that homelessness in Ontario is a social, economic, and health crisis; b. Commit to ending homelessness in Ontario; and, c. Work with AMO and a broad range of community, health, Indigenous and economic partners to develop, resource, and implement an action plan to achieve this goal; and, 3. That a copy of this motion be sent to the Honourable Steve Clark, Minister of Municipal Affairs and Housing, the Honourable Merrilee Fullerton, Minister of Children, Community and Social Services, the Honourable Sylvia Jones, Minister of Health, and the Association of Municipalities of Ontario. Carried 8.4 Corr. 13-23 Shelley Brown, Acting Clerk, Legal and Legislative Services, Town of Essex Re: Tax Classification of Short-Term Rental Units A brief discussion and question and answer period ensued between Members of Council and staff regarding: • the correspondence looking to place more financial responsibility on absentee homeowners renting their property for revenue; and, • how homeowners looking to temporarily place their homes as short-term rental units would be impacted. Resolution #117/23 Moved by Councillor Butt Seconded by Councillor Brenner Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 7 1. That Corr. 13-23, from Shelley Brown, Acting Clerk, Legal and Legislative Services, Town of Essex, dated March 17, 2023, regarding Tax Classification of Short-Term Rental Units, be received and endorsed; and, 2. That a copy of this resolution be sent to the Honourable Doug Ford, Premier of Ontario, the Honourable Steve Clark, Minister of Municipal Affairs and Housing, and the Honourable Peter Bethlenfalvy, Minister of Finance. Carried 8.5 Corr. 14-23 Jaclyn San Antonio, Senior Advisor, Equity, Diversity & Inclusion, City of Pickering Re: Pickering Anti-Black Racism Taskforce - End of Term Recommendations - Covering Memorandum from City Staff Resolution #118/23 Moved by Councillor Butt Seconded by Councillor Brenner That Corr. 14-23, from Jaclyn San Antonio, Senior Advisor, Equity, Diversity & Inclusion, City of Pickering, dated March 22, 2023, regarding Pickering Anti-Black Racism Taskforce - End of Term Recommendations - Covering Memorandum from City Staff, be received for information. Carried 11. Reports – New and Unfinished Business 11.1 Director, Finance & Treasurer, Report FIN 07-23 2021 Year End Audit and Financial Statements (Final) Lilian Cheung, Partner, Deloitte, appeared before the Council to present the 2021 Year End Audit and Financial Statements. Ms. Cheung stated that the audit was conducted in accordance with the audit plan and that the plan was substantially completed. She spoke to the implementation of the SAP system and stated that there were no findings to report and that they were in a position to approve a clean audit. A brief question and answer period ensued between Members of Council and Ms. Cheung regarding confirmation that the software implementation had no issues. Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 8 Resolution #119/23 Moved by Councillor Brenner Seconded by Councillor Cook 1. That the Report on the results of the 2021 Audit as submitted by Deloitte LLP be received for information; 2. That the 2021 draft Audited Consolidated Financial Statements for the City of Pickering be approved; and, 3. That Deloitte LLP be reappointed to provide external auditing services to the City of Pickering for a three year term. Carried 11.2 Director, Corporate Services & City Solicitor, Report CLK 04-23 Establishment and Implementation of a Lobbyist Registry Councillor Butt left the Council Chambers at 7:40 p.m. A question and answer period ensued between Members of Council, staff, Jeff Abrams, Co-Principal, Principles Integrity, regarding: • suggested amendments to the draft Lobbyist Registry By-law provided through written correspondence and delegate comments; • working with the Registry for a year, in the format presented by staff, to learn from experience, prior to considering any substantial changes; • clarification that the stakeholders who would provide feedback on the By- law would include Members of Council, the public, lobbyists, staff, and the Integrity Commissioner; • cost implications of implementing a lobbyist registry; and, • similarities between the frameworks of other Ontario municipalities who currently have lobbyist registries. Resolution #120/23 Moved by Councillor Brenner Seconded by Councillor Cook 1. That Report CLK 04-23 regarding the establishment and implementation of a Lobbyist Registry by received; Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 9 2. That the draft By-law, included as Attachment #1 to CLK 04-23, be approved and enacted to implement a Lobbyist Registry; 3. That approval be granted to enter into a Single Source agreement with J- SAS Inc., operating as Lobby Registry, for services and software, to implement an on-line registry system in the amount of $5,000.00 (plus HST), and that such funds be included in the 2023 Budget for this purpose; 4. That the City Clerk be authorized to create forms and establish such procedures as are necessary pertaining to the maintenance and enforcement of the Lobbyist Registry, including a mechanism and framework for complaint protocols; and, 5. That the appropriate officials of the City of Pickering be authorized to take such actions as are necessary to give effect to the recommendations in this Report. Carried Unanimously on a Recorded Vote 9. Report EC 03-23 of the Executive Committee held on March 6, 2023 9.1 Director, Corporate Services & City Solicitor, Report BYL 02-23 Waterfront Permit Parking Review Council Decision: 1. That Report BYL 02-23 regarding the Waterfront Permit Parking Review be received; 2. That the streets outlined on the attached map (Attachment 1) be approved as the waterfront permit parking area effective May 1, 2023, and that Traffic and Parking By-law 6604/05 be amended accordingly; 3. That the waterfront permit parking hourly rate be changed from $5.00 to $2.50 per hour, Monday to Friday, 9:00 am to 5:00 pm, and that General Municipal Fee By-law 6191/03 be amended accordingly; 4. That, in addition to the two hour free parking already allowed in the Liverpool Road lay-by spaces, two hour free parking be allowed Monday to Friday from 9:00 am to 5:00 pm within the waterfront permit parking area except for Beachpoint Promenade, Front Street and the municipally operated waterfront parking lots; Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 10 5. That Council direct staff to implement a free digital guest parking pass system for residents parking in the waterfront permit parking area; 6. That free resident waterfront parking permits issued after the date of this Report be valid for a period of two years; 7. That non-resident seniors, age 65 years and older, be permitted to park at no cost at the waterfront; 8. That Council direct staff to implement a physical free parking pass to be provided to resident seniors (age 65 years and older) who do not own or operate a vehicle, to allow them to be driven to the waterfront without incurring parking costs; 9. That pre-budget approval be provided in the amount of $15,000.00 plus applicable HST for the purchase and installation of a WiFi hub in each of the three municipally operated waterfront parking lots, to enable cellphone users without data plans to use the HotSpot Parking App to make parking payments, and this cost be included in the 2023 Budget for account 10425.502260.0000; 10. That pre-budget approval be provided in the amount of $17,000.00 plus applicable HST for the purchase and installation of additional signage, public engagement and communication campaign, programming costs, and for changes to the HotSpot App to implement the recommendations set out in this Report, and this cost be included in the 2023 Budget for account 10425.502260.0000; 11. That, as part of the public engagement and communication campaign, staff be directed to work with Nautical Village businesses to enable the businesses to assist their customers with registration for parking sessions; 12. That Council direct staff to conduct consultation with residents of Essa Crescent to determine if that street should be added to the waterfront permit parking area in the 2024 season and that staff report back to Council in Q1 2024; 13. That the draft amending By-laws (Attachments 2 and 3 to this Report) be enacted to give effect to Recommendations 3, 4, and 7 above; and, Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 11 14. That the appropriate officials of the City of Pickering be authorized to take such actions as are necessary to give effect to the recommendations in this report. 9.2 Director, Corporate Services & City Solicitor, Report BYL 04-23 Noise Control By-law Review and Update Council Decision: 1. That Report BYL 04-23 regarding the Noise Control By-law review and update be received; 2. That staff be directed to proceed with public consultation to obtain feedback from residents regarding the City’s Noise Control By-law 6834/08 and the changes to it that are proposed in this Report; 3. That staff be directed to report back to Council in October, 2023 with the results of the public consultation and a draft new Noise Control By-law for Council’s consideration; 4. That notwithstanding Recommendation Item 3, that staff also report back to the May 1, 2023 Executive Committee Meeting with recommendations regarding short term enhancements to the Nuisance and Noise Control By- laws to address nuisance issues encountered in the City; and, 5. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this Report. 9.3 Director, Engineering Services, Report ENG 02-23 Municipal Bridge Maximum Gross Vehicle Weight Restrictions - By-law to establish load limits for certain bridges under the jurisdiction of the City of Pickering Council Decision: 1. That the attached draft By-law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of The Corporation of the City of Pickering be enacted; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.4 Director, Finance & Treasurer, Report FIN 04-23 Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 12 Statement of the Treasurer Respecting 2022 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Council Decision: It is recommended that Report FIN 04-23 regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2022 be received for information. 9.5 Fire Chief, Report FIR 01-23 Supply and Delivery of a Fire Pumper Rescue Replacement Proposal No. RFP2022-7 Council Decision: 1. That RFP No. RFP2022-7 submitted by Dependable Truck & Tank Limited for the supply and delivery of a Fire Pumper Rescue Apparatus in the amount of $1,262,486.00 plus HST be accepted; 2. That the total gross project cost of $1,550,909.00 (HST included) and the total net project cost of $1,396,642.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $1,396,642.00 as follows: a) the sum of $1,200,000.00 from the previously approved 2022 Capital Budget be increased to $1,390,000.00, be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed 15 years; b) the sum of $6,642.00 be funded from property taxes; c) the annual debenture repayment charges in the amount of approximately $156,493.00 be included in the annual Current Budget for the City of Pickering commencing 2023, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid; d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft By-law attached to this report be enacted; and, Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 13 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.6 Director, Operations, Report OPS 04-23 Residential Sidewalk and Driveway Windrow Snow Clearing Review Council Decision: That Report OPS 04-23 regarding Residential Sidewalk and Driveway Windrow Snow Clearing Review be received for information. 9.7 Director, Operations, Report OPS 05-23 Quotation No. Q2022-35 - Supply and Delivery of Three ¾ Dump Trucks with Up-fitting Council Decision: 1. That Quotation No. Q2022-35 submitted by East Court Ford Lincoln, in the amount of $286,765.00 (HST excluded) be accepted; 2. That the total gross project cost of $324,044.54 (HST included), and the total net project cost of $291,812.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $291,812.00, the sum of $245,000.00 to be funded from the Vehicle Replacements Reserve as approved in the 2021 and 2022 Capital Budgets be increased to $291,812.00; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.8 Director, Operations, Report OPS 06-23 Supply & Delivery of Five 1 Ton Trucks - Quotation No. Q2022-34 Council Decision: 1. That Quotation No. Q2022-34 submitted by Blue Mountain Chrysler Ltd. In the amount of $555,397.00 (HST excluded) be accepted; 2. That the total gross project cost of $627,598.61 (HST included) and the total net project cost of $565,172.00 (net of HST rebate) be approved; Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 14 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $565,172.00 as follows: a) The sum of $240,000.00 to be funded from DC – Other Services related to a Highway as approved in the 2021 Capital Budget be increased to $273,142.00; b) The sum of $230,000.00 to be funded from Vehicle Replacement Reserve Fund as approved in the 2021 Capital Budget be increased to $292,030.00; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 9.9 Director, Operations, Report OPS 07-23 Request to Single Source One 1 Ton Truck with Service Body Replacement Council Decision: 1. That, in accordance with Section 09.03 (g) of the Purchasing Policy wherein The Manager is authorized to make single or sole source purchases without competitive bids and enter into a contract if due to market conditions or unexpected circumstances, required goods or services are in short supply, the purchase of One 1 Ton Truck with Service Body Replacement for unit #795 (2014 Ford) submitted by Paramount Truck Sales in the amount of $177,300.00 (HST excluded), be accepted; 2. That the total gross quotation cost of $200,349.00 (HST included), and the total net project cost of $180,420.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $180,420.00, as provided for in the 2021 and 2022 Capital Budgets as follows: a) The sum of $175,000.00 to be funded from the Vehicle Replacement Reserve as approved in the 2021 and 2022 Capital Budgets be increased to $180,420.00; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 9.11 Director, City Development & CBO, Report SUS 02-23 City of Pickering Environmental Schools Grant Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 15 - Results of the 2022 Funding Council Decision: That Report SUS 02-23 regarding the City of Pickering Environmental Schools Grant be received for information. 9.12 Director, City Development & CBO, Report SUS 03-23 Re-examination of Diabetes Canada Textile Drop Box Initiative - Council Resolution #223/20 Council Decision: 1. That Report SUS 03-23 regarding the Diabetes Canada Textile Drop Box Initiative be received; 2. That the City of Pickering does enter into a partnership agreement with Diabetes Canada for a Textile Drop Box Initiative and that staff be directed to draft a partnership agreement for Council’s consideration that includes: i. a one-year pilot project whereby Diabetes Canada Textile Drop Boxes will be installed on the following three City of Pickering properties: i) the southeast corner of the South Esplanade municipal parking lot; ii) the southwest side of the gravel arena parking lot at Chestnut Hill Developments Recreation Complex; and iii) Dunmoore Park; and, ii. that staff be directed to report back to Council in Q2 2024 with results of the pilot project and provide recommendations for next steps; 3. That staff be directed to develop and implement a community education and outreach program pertaining to textile diversion within the City of Pickering; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Resolution #121/23 Moved by Councillor Pickles Seconded by Councillor Cook That Report EC 03-23, save and except Item 9.10, Report PLN 07-23, of the Executive Committee Meeting held on March 6, 2023 be adopted. Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 16 Carried 9.10 Director, City Development & CBO, Report PLN 07-23 Corporate GIS Strategic Plan A brief discussion period ensued between Members of Council regarding the GIS system’s ability to store resident data in a centralized location and concerns of the information being provided to higher levels of governments upon request. Resolution #122/23 Moved by Councillor Pickles Seconded by Councillor Cook 1. That the Corporate Geographic Information System (GIS) Strategic Plan prepared by Geographic Technologies Group (GTG) dated December 7, 2022, and provided as Appendix I to Report PLN 07-23, be endorsed in principle; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No Councillor Robinson Note: Councillor Butt was absent at the time the vote was taken. 10. Report PD 03-23 of the Planning & Development Committee held on March 6, 2023 10.1 Director, City Development & CBO, Report PLN 05-23 Zoning By-law Amendment Application A 10/22 City Initiated 2570 Tillings Road Council Decision: Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 17 That Zoning By-law Amendment Application A 10/22, initiated by the City of Pickering, to rezone the lands at 2570 Tillings Road to permit a public elementary school and a public park, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 05-23, be finalized and forwarded to Council for enactment. 10.2 Director, City Development & CBO, Report PLN 06-23 Official Plan Amendment OPA 20-008/P Zoning By-law Amendment Application A 13/20 Brock and Kingston Holdings Inc. 1970 Brock Road Council Decision: 1. That Official Plan Amendment Application OPA 20-008/P, submitted by Brock and Kingston Holdings Inc., to add a site-specific policy for the lands located at the northwest corner of Brock Road and Kingston Road, to permit a minimum net residential density of over 80 units per hectare and no maximum density, and increase the maximum permitted Floor Space Index (FSI) to 4.4 to facilitate a high-density, mixed-use development, be approved, and that the draft by-law to adopt Amendment 47 to the Pickering Official Plan, as set out in Appendix I to Report PLN 06-23, be finalized and forwarded to Council for enactment; and, 2. That Zoning By-law Amendment Application A 13/20, submitted by Brock and Kingston Holdings Inc., to permit a high-density, mixed-use development consisting of a 30 and 12-storey building connected by a 6- storey podium containing a total of 623 residential units; 52, 4-storey stacked townhouse units, and approximately 1,800 square metres of commercial space at grade, located at the northwest corner of Brock Road and Kingston Road, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix II to Report PLN 06-23, be finalized and forwarded to Council for enactment. Resolution #123/23 Moved by Councillor Pickles Seconded by Councillor Cook That Report PD 03-23 of the Planning & Development Committee Meeting held on March 6, 2023 be adopted. Carried Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 18 11. Reports – New and Unfinished Business 11.3 Chief Administrative Officer, Report CAO 06-23 Municipal Accommodation Tax Program Resolution #124/23 Moved by Councillor Pickles Seconded by Councillor Cook 1. That Council approves, in principle, the inclusion of the Municipal Accommodation Tax Program for the 2023 Budget for financial planning purposes; 2. That the appropriate City of Pickering staff report back to Council with a proposed Municipal Accommodation Tax implementation plan and associated By-law; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 11.4 Director, Corporate Services & City Solicitor, Report CLK 03-23 Committees and Taskforces of Council - ADM 040 Policy Update - Terms of Reference Updates Resolution #125/23 Moved by Councillor Pickles Seconded by Councillor Cook 1. That Report CLK 03-23 pertaining to Committees and Taskforces of Council be received; 2. That amendments to Policy ADM 040, included as Attachment #1 to CLK 03-23, be approved; 3. That the Site Plan Advisory Committee be remodeled and named the “Site Plan Review Panel” and the current Members of the Site Plan Advisory Committee be appointed to the Site Plan Review Panel; Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 19 4. That the attached draft By-law to establish an honorarium for Members of the Committee of Adjustment be enacted; 5. That a stipend of $50.00 per meeting be implemented for the Vehicle for Hire Committee to bring the Committee in line with all other City of Pickering quasi-judicial bodies that receive stipends; 6. That the list of Committees and Taskforce, and their respective Terms of Reference, included as Attachment #3 and #4 to CLK 03-23, be approved; and, 7. That the appropriate City of Pickering officials be authorized to take such actions as are necessary to give effect to the recommendations in this Report. Carried 11.5 Director, Community Services, Report CS 06-23 Millennium Square Events Resolution #126/23 Moved by Councillor Pickles Seconded by Councillor Cook 1. That Report CS 06-23, regarding Millennium Square Events, be received for information; 2. That staff be directed to implement the Fall Fling event as outlined in this report and that the Director, Finance & Treasurer be authorized to include the gross cost of Fall Fling in the amount of $17,600 in the 2023 Current Budget; 3. That staff be directed to implement the Winter Wonderland event as outlined in this report and that the Director, Finance & Treasurer be authorized to include the gross cost of Winter Wonderland in the amount $45,200 in the 2023 Current Budget; and, 4. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 20 11.6 Director, Community Services, Report CS 07-23 Community Safety and Well-Being Advisory Committee - Terms of Reference Resolution #127/23 Moved by Councillor Pickles Seconded by Councillor Cook 1. That the Community Safety and Well-Being Advisory Committee be established and the Terms of Reference as set out in Attachment #1 to CS 07-23 be approved; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Later in the Meeting (See Following Motion) Resolution #128/23 Moved by Councillor Brenner Seconded by Councillor Cook That Item 1 of the main motion be amended to read as follows: 1That the Community Safety and Well-Being Advisory Committee be established and the Terms of Reference as set out in Attachment #1 to CS 07-23 be approved, save and except that that the Youth Member age be changed from 13- 19 years old to 18-25 years old, under the Composition section of the Terms of Reference. Carried The Main Motion, as Amended, was then Carried 11.7 Director, Community Services, Report CS 08-23 Pickering Community Parades Resolution #129/23 Moved by Councillor Pickles Seconded by Councillor Cook Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 21 1. That report CS 08-23 be received for information; 2. That staff be directed to coordinate and implement the 2023 Santa Claus Parade as outlined in this report; 3. That the Director, Finance & Treasurer be authorized to include the gross cost of the Santa Claus Parade in the amount of $74,100.00 in the 2023 Current Budget; 4. That staff be directed to coordinate and implement the 2024 Easter Parade as outlined in this report; 5. That staff begin preparations for a 2024 Easter Parade in the fall of 2023 and that the gross cost of the 2024 Easter Parade in the amount of $47,100.00 be included in the 2024 Current Budget for Council consideration; and, 6. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 11.8 Director, Economic Development & Strategic Projects, Report ECD 03-23 Local & Small Business Advisory Committee Resolution #130/23 Moved by Councillor Pickles Seconded by Councillor Cook That Report Number ECD 03-23, regarding the proposed Local & Small Business Advisory Committee, be received for information. Carried 11.9 Director, Engineering Services, Report ENG 03-23 Waterfront Visionary Advisory Committee Resolution #131/23 Moved by Councillor Pickles Seconded by Councillor Cook Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 22 1. That the Waterfront Visionary Advisory Committee be established and the Terms of Reference as set out in Attachment #2 to ENG 03-23 be approved; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.10 Fire Chief, Report FIR 02-23 Supply & Delivery of Harris Portable Radios & Associated Equipment - Quotation No. RFQQ2023-2 Resolution #132/23 Moved by Councillor Pickles Seconded by Councillor Cook 1. That Quotation No. RFQQ2023-2, Supply & Delivery of Harris Portable Radios & Associated Equipment, submitted by Williams Communications Services in the amount of $394,770.00 (plus HST) be accepted; 2. That the total gross project cost of $446,090.00 (HST included) and the total net project cost of $401,718.00 (net of HST rebate) for the Supply & Delivery of Harris Portable Radios & Associated Equipment be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project costs of $401,718.00 as follows: a) the sum of $400,000.00 to be funded by a 5-year internal loan as pre- approved for the 2023 Capital Budget; b) the residual sum of $1,718.00 to be funded from property taxes; c) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 23 11.11 Fire Chief, Report FIR 03-23 2023 Pre-Budget Approval: Installation of Hopes Cradle in Fire Station # 2 - Gems for Gems, March 6, 2023 Executive Committee Meeting, Item 5.1, Delegate 3.2 Councillor Butt returned to the meeting at 7:51 p.m. A discussion and question and answer period ensued between Members of Council and staff regarding: • concerns pertaining to a lack of need for the program in Durham Region and statistics pertaining to the program being based on data from the US and India; • concerns that the program would negate parental and guardian rights; • the need for public consultation on the program; • the program benefiting those mothers who may be in psychological distress; and, • ensuring that staff seek input from the appropriate parties such as the Region’s Social and Health services departments during implementation of the program. Resolution #133/23 Moved by Councillor Pickles Seconded by Councillor Cook 1. That Report FIR 03-23 regarding the installation of a Hopes Cradle safe infant surrender shelter be received; 2. That 2023 Capital pre-budget be established for the estimated installation costs of the Hopes Cradle in the amount of $25,000.00 (net of HST rebate) to be funded from the Casino Reserve; 3. That the ongoing remote monitoring costs of $30.00 (HST excluded) per month be included in the annual Current Budget; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Butt No Councillor Robinson Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 24 Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe 11.12 Director, Corporate Services & City Solicitor, Report LEG 04-23 Regulation of Short Term Rentals Resolution #134/23 Moved by Councillor Pickles Seconded by Councillor Cook That Report LEG 04-23 regarding the regulation of short term rentals be received for information. Carried 11.13 Director, Corporate Services & City Solicitor, Report LEG 05-23 2023 Pre-Budget Approval: Information Technology Capability Study Resolution #135/23 Moved by Councillor Pickles Seconded by Councillor Cook 1. That Proposal No. RFP2022-5, for Consulting Services for an Information Technology Capability Study submitted by KPMG LLP, in the amount of $65,800.00 (excluding HST) be accepted; 2. That the total net project cost of $66,958.00 (net of HST rebate) be approved; 3. That Council provide pre-budget approval and authorize the Director, Finance & Treasurer to finance the net project cost of $66,958.00 from the Rate Stabilization Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take such actions as are necessary to give effect to this Report. Carried 11.14 Director, Operations, Report OPS 02-23 Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 25 Emergency Structural Repairs at Dunbarton Indoor Pool Resolution #136/23 Moved by Councillor Pickles Seconded by Councillor Cook That Report OPS 02-23 regarding Emergency Structural Repairs at Dunbarton Indoor Pool be received for information only, in accordance with Section 12 of the Purchasing Policy (PUR010). Carried 11.15 Director, Operations, Report OPS 08-23 Don Beer Arena Capital Project Pre-Budget Approvals Resolution #137/23 Moved by Councillor Pickles Seconded by Councillor Cook 1. That Report OPS 08-23 regarding Don Beer Arena Capital Project Pre- Budget Approvals be received; 2. That pre 2023 Capital Budget be established for Structural Repairs in Rink 3 at Don Beer Arena, in the amount of $120,000.00 (net HST rebate), be approved; 3. That pre 2023 Capital Budget be established for Rink 1 and 2 Refrigeration Plant lifecycle equipment replacement at Don Beer Arena, in the amount of $143,000.00 (net HST rebate), be approved; 4. That the Director, Finance & Treasurer be authorized to finance the project budget of $120,000.00 (net HST rebate) by a transfer from the Don Beer Arena Reserve; 5. That the Director, Finance & Treasurer be authorized to finance the project budget of $143,000.00 (net HST rebate) from Federal Gas Tax; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 26 11.16 Director, Operations, Report OPS 09-23 T2023-2 Various Parks Pathway Reconstruction - Mitchell Park, South Pine Creek Ravine Park, Bay Ridges Kinsmen Park Resolution #138/23 Moved by Councillor Pickles Seconded by Councillor Cook 1. That Report OPS 09-23 regarding Various Parks Pathway Reconstruction at Mitchell Park, South Pine Creek Ravine Park, and Bay Ridges Kinsmen Park be received; 2. That the total gross project cost of $359,487.00 (HST included), including the amount of the tender, contingency, consulting and other associated costs, and the total net project cost of $323,729.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $323,729.00 as approved in the 2020-2022 Capital Budgets as follows: a) The sum of $139,436.00 from Property Taxes as approved in the 2020 Capital Budget; b) The sum of $100,000.00 from the Rate Stabilization Reserve as approved in the 2021 Capital Budget; c) The sum of $84,293.00 from the Federal Gas Tax Reserve Fund as approved in the 2022 Capital Budget; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 11.17 Director, Operations, Report OPS 10-23 Additional Costs for Tillings Yard Remediation Resolution #139/23 Moved by Councillor Pickles Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 27 Seconded by Councillor Cook 1. That Report OPS 10-23 regarding additional costs for the Tillings Yard Remediation project be received; 2. That the total net project cost increase from $3,200,000.00 (net of HST) to $3,448,186.00 net of HST be approved; 3. That Director, Finance & Treasurer be authorized to finance the additional costs referenced in Recommendation 2 in the amount of $248,186.00 (net of HST) by a transfer from the Operations Centre Reserve Fund; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 12. Motions and Notice of Motions 12.1 Enhancements to Seniors and Persons with Disabilities Snow Clearing Program A question and answer period ensued between Members of Council and staff regarding: • the motion looking to address the needs of seniors and persons with disabilities; • where the subsidy component would be sourced from and the subsidy component being 40% of the cost; • the communication strategy that would be used for the program; • whether the income levels were based on provincial or federal eligibility levels and whether the rates would increase as the old age security levels increase; and, • reporting back to Council on how the program is working after the first year. Resolution #140/23 Moved by Councillor Brenner Seconded by Councillor Robinson WHEREAS, the City of Pickering provides a Seniors & Persons with Disabilities Snow Clearing Program that operates from November 1st to April 30th of each year; Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 28 And Whereas, this program currently accommodates 500 qualified (applicants) households, including those residing in hamlets of Brougham, Claremont, Greenwood and Whitevale; And Whereas, for the 2022-2023 season approximately 400 applicants have registered; And Whereas, the current Seniors & Persons with Disabilities Snow Clearing Program set an income cap of $139,674.00 (applicant), in excess of the approximate average Pickering income of $99,700.00, in an effort to allow for more participation; And Whereas, the current Seniors & Persons with Disabilities a Snow Clearing Program is $0.00 for qualified applicants in receipt of Guaranteed Annual Income Supplement (GAINS); And Whereas, continued trends recognize that Pickering will continue to see an increase of population growth of Seniors who desire to remain independent in their homes; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs through the Office of the CAO, an amendment to the City’s Seniors & Persons with Disabilities Snow Clearing Program to include: 1. An increase to the registration capacity from 500 to 750 annually; 2. An increase in registration fees as per the following: i. Net Income – less than $83,723.00 from $69.91 plus HST to $106.20 plus HST; ii. Net Income – between $83,723.00 and $139,674.00 from $106.19 plus HST to $154.87 plus HST; iii. Net Income – between $139,674.00 - $199,900.00 registration fee $200 plus HST; 3. Enhanced promotions, targeted to seniors and persons with disabilities and their families, regarding the City’s Seniors & Persons with Disabilities Snow Clearing Program; 4. That these amendments be in effect for the 2023-2024 winter control season; and, Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 29 5. That sufficient funds to support the amended Seniors & Persons with Disabilities Snow Clearing Program be reflected in the draft 2023 Current Budget for Council approval in April 2023. Carried Unanimously on a Recorded Vote 12.2 Motion to Support the Earthquake Victims of Turkey and Syria A brief discussion ensued between Members of Council regarding the number of people and the amount of infrastructure impacted by the earthquake. Resolution #141/23 Moved by Councillor Butt Seconded by Councillor Pickles WHEREAS, on February 6, 2023, at 04:17 TRT, a M 7.8 earthquake struck southern and central Turkey and northern and western Syria, followed by a M 7.7 earthquake at 13:24 TRT the same day, with an epicenter 37 km (23 mi) west– northwest of Gaziantep, causing widespread damage in an area of about 140,000Sq Miles (approximately the size of Germany); And Whereas, as of March 20, 2023, more than 57,300 deaths were confirmed, with more than 50,000 in Turkey and more than 7,200 in Syria, leaving more than 1.5 million people homeless; And Whereas, the Red Cross/Red Crescent is working to deliver emergency relief and to get help to those impacted by the earthquakes as quickly as possible, and is delivering aid on an ongoing basis; Now therefore be it resolved that: 1. The Council of The Corporation of the City of Pickering donate ten thousand dollars ($10,000) to the Canadian Red Cross for their efforts to deliver ongoing recovery efforts, and resiliency and preparedness activities in areas impacted by the earthquake; 2. That the Mayor, Members of Council and the Economic Development staff reach out to local businesses in the City of Pickering and other partners to make them aware of the great need for help in impacted areas, and to make them aware of the agencies in need of support to provide that help; and, Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 30 3. That a copy of this resolution be sent to the Councils of the Region of Durham, Ajax, Brock, Clarington, Oshawa, Scugog, Uxbridge and Whitby for their consideration of similar support. Carried 12.3 Interim Youth/Community Program Locations Seaton A brief discussion ensued between Members of Council regarding the intention of the motion being to provide opportunities to operate City programming in commercial/retail spaces until such time the construction of City facilities in those areas was complete. Resolution #142/23 Moved by Councillor Pickles Seconded by Councillor Butt WHEREAS, the new recreation complex and library in Seaton will not be constructed/open for City programming for a number of years; And Whereas, Seaton has a growing and young population that would not have a local/convenient location to access important City programming, particularly youth and senior programs, until the completion of City facilities, such as a recreation complex or library; And Whereas, local neighbourhood commercial/retail plazas are likely to be completed earlier than the City facilities and potentially provide opportunities for interim locations for the delivery of City programming; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs City staff through the Office of the CAO to explore opportunities with the commercial/retail plazas and developers/owners, for the interim use of commercial/retail spaces for delivery of City recreation and leisure programming, and that City staff report back to Council with opportunities and recommendations by the end of second quarter 2023. Carried 12.4 Enhanced Blue Box and Green Bin Availability A brief discussion between Members of Council ensued regarding City staff collaborating with Regional staff on implementing a solution for a blue box and Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 31 green bin exchange program that would provide convenient and reasonable options for Pickering residents. Resolution #143/23 Moved by Councillor Pickles Seconded by Councillor Butt WHEREAS, the current closest blue and green bin exchange/purchase location is the Durham Region Depot in Whitby; And Whereas, the blue and green bin exchange in Pickering has been limited to the compost pick up day at the Chestnut Hill Development Recreation Complex; And Whereas, Pickering residents have expressed that more convenient arrangements for blue and green bin exchange/purchase would be desirable; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs City staff through the Office of the CAO to: 1. Further work with the Region of Durham Waste Management staff to explore opportunities for more local and convenient locations for Pickering residents to have access to the blue and green bin replacements; 2. That staff consider options that include but are not limited to the following: i. introducing local pick up location(s) such as a Region or City facility, ii. coordinate with City/community events, such as compost giveaway, Artfest, etc., iii. use of 311 to arrange drop off, and, iv. arrangements with commercial/retail partners; 3. That staff report back to Council by end of second quarter 2023; 4. That this motion be forwarded to the Commissioner of Works, Region of Durham. Carried 12.5 Tree Protection Private Property Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 32 Marisa Carpino, Chief Administrative Officer, noted that a Memorandum was distributed to Members of Council last Friday and stated that three of the four operative clauses of the motion were currently being addressed by staff with staff reporting back to Council in the fall of 2023. A brief discussion ensued between Members of Council regarding concerns that the motion was reiterating the prior direction of City Council to staff, and the ability to work with staff on the initiative that was already underway in their work plan. Resolution #144/23 Moved by Councillor Robinson Seconded by Councillor Brenner WHEREAS, the August 2020 SGL report “Infill and Replacement Housing In Established Neighbourhoods Study” identified the need for additional tools to manage change related to infill and replacement housing in established neighbbourhoods; And Whereas, the study identified as a major concern, loss of mature trees and landscaped open space; And Whereas, the current tree protection by-law protects and regulates trees only to the extent that it applies to trees within certain identified “environmentally sensitive” areas of the City; And Whereas, a tree by-law on private property would assist in addressing and protecting our tree canopy by implementing regulations to protect trees where possible and require the replacement of trees where appropriate to ensure a healthy and perpetual tree canopy within established neighbourhoods and can be applied to all communities; And Whereas, this updated tool would provide the City with a more effective way to regulate tree removal and tree protection on private property during construction of either infill and replacement housing, additions to existing houses, construction of secondary structures, or new development or plans of subdivisions; And Whereas, an updated tree protection by-law would affect all trees of a certain diameter on all private property; Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 33 And Whereas, a driveway width by-law would apply to the portion of the driveway on private property; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs through the Office of the CAO to: 1. Prepare a draft by-law that would regulate tree removal of a defined diameter on private property including infill development, replacement housing, additions to existing houses, construction of secondary structures, and draft plans of subdivision similar to the City of Toronto; 2. Prepare a draft by-law to protect trees from injury on private property during construction; 3. Develop a work plan to consult/engage community stakeholders, and includes the creation of an Urban Forest Master Plan modeled after the City of Brampton; 4. Prepare a draft by-law for the maximum driveway entrance/width and hard surfacing allowable on residential properties similar to the City of North York; and, 5. Report back to The Executive Committee of Council with the draft by-law on the work plan no later than the June 2023 Executive Meeting. Note: The disposition of this matter was determined through the following referral motion: Resolution #145/23 Moved by Councillor Pickles Seconded by Councillor Cook That Item 12.5, a motion pertaining to Tree Protection Private Property, be referred to Staff to consider and incorporate into the existing work plan. Carried 13. By-laws 13.1 By-law 7998/23 Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 34 Being a by-law to amend By-law 6604/05, as amended, providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 13.2 By-law 7999/23 Being a by-law to limit the gross vehicle weight of any vehicle or any class thereof passing over a bridge under the jurisdiction of the Corporation of the City of Pickering pursuant to the Highway Traffic Act, R.S.O. 1990, c.H.8, as amended. 13.3 By-law 8000/23 Being a by-law to authorize the Supply and Delivery of a Fire Pumper Rescue Replacement project in the City of Pickering and the issuance of debentures in the amount of $1,390,000.00. 13.4 By-law 8001/23 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended by By-law 6577/05, to implement the Official Plan of the City of Pickering, Region of Durham, being Part Lot 20, Concession 3 S, Now Part 2, 40R-2208, and Parts 1 and 2, 40R-9418, City of Pickering (A 10/22) (2570 Tillings Rd.) 13.5 By-law 8002/23 Being a By-law to adopt Amendment 47 to the Official Plan for the City of Pickering (OPA 20-008/P) (1970 Brock Rd.) 13.6 By-law 8003/23 Being a by-law to establish and maintain a Lobbyist Registry for The Corporation of the City of Pickering. 13.7 By-law 8004/23 Being a By-law to establish an honorarium for Members of the Committee of Adjustment. 13.8 By-law 8005/23 Being a by-law to amend By-law No. 6191/03 and 7362/14 to confirm General Municipal Fees. Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 35 13.9 By-law 8006/23 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 18, Concession 1 North, Now Part 1, 40R-8663, City of Pickering (A 13/20). (1970 Brock Rd) Resolution #146/23 Moved by Councillor Butt Seconded by Councillor Pickles That By-law Numbers 7998/23 through 8006/23 be approved. Carried 14. Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was held at 6:30 p.m. in accordance with the provisions of the Municipal Act and Procedure By-law 7926/22 to consider personal matters pertaining to identifiable individuals as it pertains to citizen appointments to the Pickering Anti-Black Racism Taskforce. 14.1 Citizen Appointments to the Pickering Anti-Black Racism Taskforce Resolution #147/23 Moved by Councillor Butt Seconded by Councillor Nagy That the following citizens be appointed to the Pickering Anti-Black Racism Taskforce (PABRT) for a term ending February 28, 2027, or until a successor is appointed: CC Canzius Denise David Donovan Dill Zakkiyya Donaldson Andrew Fraser Odessa Grignon Kenisha Hanson Bethina Loiseau Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 36 Paul Martin Sharleen Mascoll Keisha Petrolo Chantelle Russell Veronica Shaw Karleen Smith Carried 15. Other Business 15.1 Councillor Nagy stated that she would be withdrawing the Notice of Motion previously provided regarding a vacant lot tax in order to draft a comprehensive motion to effectively represent resident needs. 15.2 Councillor Cook stated that she would be withdrawing the Notice of Motion previously provided regarding an outdoor year-round racquet sports facility in order to work with staff on work that was already underway. 16. Confirmation By-law By-law Number 8007/23 Councillor Nagy, seconded by Councillor Butt moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of March 27, 2023. Carried 17. Adjournment Moved by Councillor Butt Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 8:29 pm. Dated this 28th of March, 2023. Draft Council Meeting Minutes March 27, 2023 Hybrid Electronic Meeting Council Chambers 7:00pm 37 Kevin Ashe, Mayor Susan Cassel, City Clerk