HomeMy WebLinkAboutENG 03-23Report to Council
Report Number: ENG 03-23
Date: March 27, 2023
From: Richard Holborn
Director, Engineering Services
Subject: Waterfront Visionary Advisory Committee
- File: A-1440
Recommendation:
1. That the Waterfront Visionary Advisory Committee be established and the Terms of
Reference as set out in Attachment #2 to ENG 03-23 be approved; and,
2. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: At the Council Meeting of January 23, 2023, City Council passed
Resolution #59/23 (Attachment #1) and directed staff to conduct a review of all Boards and
Advisory Committees, and that this review include the creation of three new Advisory
Committees.
One of the new Advisory Committees contemplated is to be known as the Waterfront Visionary
Advisory Committee. This newly formed committee is to advise on best practices to preserve
the nautical village marine theme and the implementation/restoration of a waterfront that is
environmentally sustainable and accessible.
The purpose of this report is to seek Council’s approval for the establishment of the Waterfront
Visionary Advisory Committee and approve its Terms of Reference.
Financial Implications: There are no financial implications associated with this report,
however, the City Clerk has prepared Report CLK 03-23 to amend Policy ADM 040, Boards
and Committees, and part of that Report speaks to the possibility of implementing stipends for
the City’s Boards and Committees. Should Council approve stipends for Boards and
Committees as part of the recommendations of CLK 03-23, the Terms of Reference for the
newly established Waterfront Visionary Advisory Committee will be updated to reflect such
stipends and the necessary funds will be included in the 2023 Engineering Services Current
Budget.
Discussion: The City of Pickering identifies and acknowledges its unique waterfront along
Lake Ontario, including Frenchman’s Bay, as an environmental and recreational jewel enjoyed
by residents and tourists all year round. Anchored by the Nautical Village along the south
limits of Liverpool Road, Pickering’s waterfront is both a journey and a destination offering
quaint shops and cafés, marinas, entertainment and recreational activities. The Pickering
ENG 03-23 March 27, 2023
Subject: Waterfront Visionary Advisory Committee Page 2
Waterfront Trail is part of the 900km Waterfront Trail that runs along the shores of Lake
Ontario and the St. Lawrence River from Niagara-on-the-Lake to the Quebec border.
At the Council meeting of January 23, 2023, City Council passed Resolution #59/23 directing
staff to conduct a review of all Boards and Advisory Committees. One aspect of the review was
to create three new Advisory Committees, one of which is the Waterfront Visionary Advisory
Committee.
In the late 1990’s Pickering established the Waterfront Coordinating Committee to assist with
coordinating the implementation of approved waterfront projects, to provide technical
assistance on waterfront issues, to provide assistance in finding waterfront funding sources,
and fundraising efforts. In December 2014, the Waterfront Coordinating Committee was
disbanded through Resolution #301/14 as many projects that the committee had reviewed and
advised on were at or near completion including the 2009 Frenchman’s Bay Stormwater
Management Master Plan, the 2012 Frenchman’s Bay Waterfront Master Plan, and the 2009-
2014 Environmental Assessment, design and construction of the Frenchman’s Bay Harbour
Entrance Breakwaters.
Since disbanding the Waterfront Coordinating Committee, projects undertaken along the
Waterfront include:
• Rotary Frenchman’s Bay West Park Phase 1 Construction (2018);
• Rotary Frenchman’s Bay West Park Master Plan (updated 2020);
• Rotary Frenchman’s Bay West Park Comfort Station (under construction);
• Rotary Frenchman’s Bay West Park Phase 2 Construction (under construction);
• Rotary Frenchman’s Bay West Park Lake Ontario Shoreline Restoration (2022);
• Purchase of 501 Marksbury Road and 520 West Shore Boulevard (2022) for future
Waterfront Trail Construction;
• Beachfront Park Rehabilitation and Needs Assessment including public engagement and
Master Plan (2019-2021);
• Beachfront Park Master Plan – Design (underway); and,
• Waterfront Trail Enhancements (Montgomery Park Road to Frisco Road) (2022).
All of these projects have elements of restoration, environmental stewardship, sustainability
and accessibility. It is important that the Beachfront Park Rehabilitation project include these
elements as well as incorporate the nautical village marine theme in its design and
construction. Preserving the nautical village marine theme along Liverpool Road from
Millennium Square to Annland Street through streetscape and visitor experience is an
important element in the identity of Pickering’s Waterfront. The Waterfront Visionary Advisory
Committee will have an opportunity and responsibility to contribute their ideas to enhance work
along the waterfront that has already been completed, as well as to those projects still to be
undertaken.
ENG 03-23 March 27, 2023
Subject: Waterfront Visionary Advisory Committee Page 3
The character of the Nautical Village was also a key theme that emerged from the results of
public surveys conducted by City Development staff in 2021. The on-line surveys were
conducted during July and November on the Let’s Talk Pickering engagement platform. The
surveys were undertaken as a precursor to the Council directed Nautical Village Review. The
purpose of the Review is to revisit the vision that was established by the former Waterfront
Task Force in 1998 for the Pickering Waterfront, in order to strengthen and enhance the
current policies and guidelines for the Nautical Village. The surveys were promoted through
news releases, mail-outs to Nautical Village Businesses, promotion through social media and
digital signage, and e-mail notices to Council and City departments.
Key themes/topics that emerged from the public surveys included:
•Many users want to enjoy the waterfront area throughout the year primarily for a wide
variety of recreational, water and nature related activities;
•Access to the waterfront could be enhanced through improved parking arrangements
(e.g. parking lots, street parking, paid parking, etc.), transit service (or shuttle service),
and traffic management;
•Maintaining the existing character of the Nautical Village is supported, including
promoting quality shopping, services, and dining that can help vitalize waterfront
activity;
•There are limited opportunities for the expansion of commercial or large-scale tourist
uses, although many would like to see more uses, even if they are temporary/seasonal,
that support tourism, arts and entertainment, and recreational needs; and,
•The planning framework for the Liverpool Road Waterfront Node encourages and
permits a variety of uses in the Nautical Village to provide opportunities for people to
live, work, shop, and play. However, office uses and the commercial school are believed
to be not complementary to the commercial uses in the Nautical Village and not
conducive to attracting more visitors or supporting waterfront related activities.
Additionally, during the COVID-19 pandemic, in support of the Provincial Government’s effort to
implement the staged re-opening of businesses, on June 29, 2020, Council approved By-law
7769/20, which delegated authority to the Director, City Development & CBO to review and
implement a City process supporting the creation of both new and extended temporary
restaurant patio spaces. Two businesses in the Nautical Village were successful in establishing
a temporary patio through this initiative. While this program has since concluded (to coincide
with the Province’s complete lifting of occupancy restrictions), it is anticipated that the potential
for future patios within the Nautical Village would be revisited as part of a broader community
engagement with the new Waterfront Visionary Advisory Committee.
Terms of Reference for the Waterfront Visionary Advisory Committee have been prepared for
Council’s consideration, and are attached to this report (Attachment #2). The Terms of
Reference indicate the committee’s mandate, goals, objectives and responsibilities,
composition, member, qualifications, meeting schedule and budget and are before Council for
their consideration and approval.
ENG 03-23 March 27, 2023
Subject: Waterfront Visionary Advisory Committee Page 4
Attachments:
1.Council Resolution #59/23
2.Terms of Reference
Prepared By: Approved/Endorsed By:
Richard Holborn, P.Eng. Richard Holborn, P.Eng.
Director, Engineering Services Director, Engineering Services
Fiaz Jadoon, Ec.D., CEcD, MPM, B. COMM (Hons)
Director, Economic Development &
Strategic Projects
Catherine Rose, MCIP, RPP
Chief Planner
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Original signed by:Original signed by:
Original signed by:
Original signed by:
Recommended for the consideration
of Pickering City Council
Original signed by:
Marisa Carpino, M.A.
Chief Administrative Officer
Legislative Services Division
Clerk’s Office
Directive Memorandum
January 30, 2023
To: Marisa Carpino
Chief Administrative Officer
Susan Cassel
City Clerk
From: Susan Cassel
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council held on
January 23, 2023
Amendments to Boards and Committees/Taskforce Policy
Council Decision Resolution #59/23
WHEREAS Section 05.01 of Policy ADM 040, Boards & Advisory Committees of
Council, requires early in each new Council term, that Council shall review all Boards
and Advisory Committees including, membership, composition and level of expertise or
specialization required by Committee members for the selection process;
And Whereas, Section 03.01 of ADM 040 provides that Boards and Advisory
Committees are proposed by resolution of Council and established by a confirming by-
law;
And Whereas, each resolution shall incorporate the Terms of Reference for the specific
Board/Advisory Committee;
And Whereas, an Advisory Committee means a committee created by Council to
provide input, advice and technical expertise on particular matters, act as a vehicle for
public consultation on issues of municipal interest and make recommendations to
Council;
And Whereas, Council values the work of the members of Pickering’s Advisory
Committees/Boards, as they provide Council and staff with important insight into the
concerns and ambitions through a community lens;
And Whereas, Section 02.01 of ADM 040 provides that “Council, under certain
circumstances, may deem it necessary for Council representation on some Boards and
Advisory Committees”, and the composition of each Committee, including whether a
Member of Council is appointed to that Committee, is included in the individual Terms
of Reference for each Committee;
Now therefore be it resolved that that the Council of The Corporation of the City of
Pickering directs the City Clerk to work with the Office of the CAO to conduct a review
of all Boards and Advisory Committees reporting to Council and that this review include:
Attachment #1 to Report # ENG 03-23
Please take any action deemed necessary.
Susan Cassel
1. The creation of 3 new Advisory Committees being:
a) Waterfront Visionary Advisory Committee to advise on best practices to
preserve the nautical village marine theme and the
implementation/restoration of a Waterfront that is environmentally sustainable
and accessible;
b) Community Safety and Wellbeing Advisory Committee that will be made up of
a cross section of community representation including Neighbourhood Watch,
Road Watch groups to advise on local community needs and suggested best
practices; and that the group shall be responsible for the creation of a
Homelessness Task Force that will work in co-ordination with Durham Region
to look at how best to address the needs of the homeless population to
include services for mental health, substance abuse and the creation of
transitional/supportive housing in Pickering;
c) Local & Small Business Advisory Committee that will advise on impacts of
City Policy implications such as parking in the Nautical Village, relationships
with City Economic Development and the measures that will assist
businesses impacted by the intensification along Kingston Road;
2. Revisions to the Terms of Reference for the makeup of all Advisory Committees
and or Task Forces that currently do not have an elected official representative
to include the appointment of no greater than 2 members of Council whose role
would be to act as a conduit between Council and their appointed committee as
non-voting members;
3. Revisions to the Terms of Reference/Policies, of the Pickering Public Library, to
enable the appointment of an additional member of Council to ensure Ward
representation;
4. Establishing per meeting honorariums for the non-elected members of all
advisory committees including the Pickering Library Board;
5. That the appointed Council Member(s) to all Advisory Committees/Boards be
required to update the Members of Council on a monthly basis and that the
Procedural By-law governing Council meetings and or Executive Meetings be
amended to include an item enabling such reporting;
6. That the City Clerk and CAO report back no later than the end of Q1 with the
findings of the review and the associated changes to Policy ADM 040 for
Council’s consideration; and,
7. That the previous direction provided to staff, to report back on the legislated
process to establish a BIA for the Nautical Village, through Resolution 930/22
and 931/22 be rescinded, as the businesses in the Nautical Village would be
better served by the establishment of the new Local/Small Business Advisory
Committee.
Terms of Reference
Waterfront Visionary Advisory Committee
1.0 Mandate
The Waterfront Visionary Advisory Committee is a committee of Council appointees
who work in partnership with the community and City staff to provide information, advice
and assistance on matters relating to the City of Pickering’s waterfront, specifically best
practices to preserve the nautical village marine theme, and the
implementation/restoration of a waterfront that is environmentally sustainable and
accessible.
2.0 Goals, Objective and Responsibilities
The Waterfront Visionary Advisory Committee will identify and recommend actions to
fulfill the following goals and objectives:
1. Undertake to research and recommend initiatives that promote the waterfront and
nautical village.
2.Look for opportunities to provide advice and/or recommendations to Council
regarding the promotion, advocacy and awareness of the matters involving
Pickering’s Waterfront.
3.Provide input into designs for future Waterfront projects that promotes the nautical
village marine theme, environmental sustainability, and accessibility.
4.Further the themes/topics that emerged from the Pickering Waterfront and Nautical
Village Community Engagement within the framework of the mandate of the
Committee.
5.Liaise with the other appropriate Committees such as Cultural Advisory Committee
and Accessibility Advisory Committee.
6.Undertake initiatives which will help raise the profile of Pickering’s Waterfront and
the Nautical Village.
7.Report to Council on an annual basis, documenting the Committee’s activities, and
accomplishments.
Attachment #2 to Report # ENG 03-23
3.0 Composition
The Committee shall comprise of eleven (11) members as follows:
1 – Fairport Beach Neighbourhood Association
1 – West Shore Community Association
1 – Alkame Dragon Boat Services
3 – Broader Pickering Community Citizens
3 – Subject Expert Agencies/Organizations (TRCA, OPG, Region of Durham)
2 – Council Members (1 each from Ward 1, and Ward 2)
All members will have voting rights except for the two Council Members.
4.0 Member Qualifications
As per City Policy ADM 040, resident members must be a minimum of 18 years of age,
and reside in Pickering.
Committee members shall contribute time, knowledge, skill and expertise to the
fulfillment of the committee’s mandate.
5.0 Meeting Schedule
The Waterfront Visionary Advisory Committee shall meet quarterly on a date to be
determined by the Committee. Meeting’s will not be held in the months of July, August
or December unless determined by the Committee that a meeting is necessary to meet
the mandate or work plan of the Committee.
6.0 Budget
The Director, Engineering Services shall be responsible for the Waterfront Visionary
Advisory Committee budget, which shall be submitted annually in accordance with
established City budget guidelines.
The Director, Engineering Services will present a draft budget for review by the
Waterfront Visionary Advisory Committee on an annual basis, prior to submission to the
Chief Administrative Officer for approval.