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HomeMy WebLinkAboutCAO 17-22Report to Council Report Number: CAO 17-22 Date: December 5, 2022 From: Marisa Carpino Chief Administrative Officer Subject: Pre 2023 Current Budget Approvals -File: A-1440 Recommendation: 1.That Council approve the following two recommendations related to pre 2023 Current Budget approval: a)That pre 2023 Current Budget approval be provided for the hiring of five additional firefighters with a start date of February 1, 2023 and this cost of $402,700 be included in the Fire Services 2023 Budget for Accounts Salaries & Wages (10700.50100-$298,298) and Employee Benefits (10700.501020-$104,402); b)That pre 2023 Current Budget approval be provided for the hiring of one Senior Purchasing Analyst with a start date of February 1, 2023 and this cost of $99,290 be included in the Supply & Services 2023 Budget for Accounts Salaries & Wages (10605.50100-$76,377) and Employee Benefits (10605.501020-$22,913); and 2.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Executive Summary: The pre-budget request for six new positions will assist the City and, either directly or indirectly, provide valuable services to our residents. Five new firefighter positions provide the full complement of suppression staff required for the new Seaton Fire Headquarters located on the corner of Zents Drive and Brock Road. The new facility is scheduled for completion by late December 2022 and occupancy by January 2023. Additionally, one new Senior Purchasing Analyst is required to provide the capacity to manage the City’s construction projects and mitigate exposure to project delays and/or cost escalations. Financial Implications: The total dollar “Ask” for these six positions is $501,990 and represents a preliminary increase of 0.66% for the 2023 budget. It should be noted that senior staff are still in the 2023 budget development phase and are currently focusing on 2023 User Fees, Capital Budget and four year forecast. Although not yet finalized, Members of Council should expect additional requests for levy increases to help fund the 2023 budget cost and service delivery pressures. CAO 17-22 December 5, 2022 Subject: Pre 2023 Current Budget Approvals Page 2 Discussion: The new Seaton Fire Headquarters, located on the corner of Zents Drive and Brock Road, is planned to be operational by January, 2023. This new “state of the art” fire hall represents a substantial investment by the City for the protection of its current and future residents located north of Concession 3. Over the past five years, Fire Services have been incrementally adding staff through the budget process to achieve adequate staffing levels for the new fire hall. The addition of five new firefighter positions will achieve the full staff compliment of 21 needed to meet the operational requirements of the new Seaton Fire Headquarters. The additional suppression staff will provide initial four minute response times to the Duffin Heights residents, as well as add depth to the departments overall response capability. Moreover, the location of the fire hall will enhance firefighting capacity and protection for the south area of Seaton. The new Senior Purchasing Analyst will be primarily focused on high dollar value Operations and Capital procurements and complex related projects. The investment in this position will provide the capacity to efficiently manage large procurement projects. The Supply & Services staff compliment has remained the same for the past 24 years and can no longer manage the work load to meet project volumes, and Council and resident expectations. In order to provide effective procurement services to City Departments, and limit the City’s exposure to rising project costs due to prolonged or delayed procurement timelines, an increase in staff compliment in Supply & Services Division is urgently required. Attachments: None. Prepared/Approved/Endorsed By: SK:mc Original Signed By: Stan Karwowski Director, Finance & Treasurer Original Signed By: Steve Boyd Fire Chief CAO 17-22 December 5, 2022 Subject: Pre 2023 Current Budget Approvals Page 3 Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer