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HomeMy WebLinkAboutNovember 5, 2001PICKERING AGENDA COUNCIL MEETING Thomas J. Quinn Chief Administrative Officer NOVEMBER 5, 2001 Council Meeting Agenda Monday, November 5, 2001 7:30 P.M. ADOPTION OF MINUTES Regular Meeting of October 15, 2001 Special Meeting of October 15, 2001 Special Meeting of October 22, 2001 .(__~~RESOLUTIONS To adopt the Report of the Finance Committee dated October 22, 2001. To adopt the Report of the Operations Committee dated October 24, 2001. To adopt the Report of the Special Operations Committee dated November 5, 2001. To be circulated followin the S ecial O erations Committee Meeting To consider a resolution concerning appointments to a Task Force created by the Regional Transit Coordinating Committee. To consider proclaiming the week of November 5-9, 2001 as "Operation Christmas Child Week" and the week of November 18-24, 2001 as "Drug Awareness Week".~ PAGE 1-2 3-4 5 6-8 9-17 ~Y-LAWS B_B_y-law Number 5900/01 Being a By-law to establish po~Ii~e~ govem~rn-ffme purcnase-anu services. (Hereinafter called the Purchasing By-Law). ~_y-law Number 5901/01 Being a by-law to amend By-law 2359/87 regulating parking, standing and stopping on highways on private and municipal property. B_y-law Number 5902/01 Being a by-law to authorize the execution of an Amending License Agreement with Pickering Hockey Association Incorporated for the operation of snack bar concessions at the Picketing Recreation Complex Arena. _~y-law Number 5903/01 Being a by-law to authorize the execution of a Lease Agreement between Horizon House, Where Heaven and Earth Meet and The Corporation of the City of Pickering respecting the Green River Community Centre (October 1, 2001 to September 30, 2004). 18-31 32-34 35 36 Council Meeting Agenda Monday, November 5, 2001 7:30 P.M. NOTICES OF MOTION Moved by Councillor Brenner Seconded by Councillor Holland WHEREAS tk, e former Picketing Hydro Electric Commission was committed /to beautification of Picketing through the burial of overhead wires in ,?cooperation with the City of Picketing; and WHEREAS the Council of the City of Picketing remains committed to a beautification program in targeted areas; and WHEREAS the City of Picketing and its taxpayers are major shareholders in Veridian Corporation; NOW THEREFORE the Council of the Corporation of the City of Picketing requests that Veridian Corporation honour its former commitment to the beautification of Picketing through the burial of overhead wires and, in cooperation with staff of the City of Picketing, establish an implementation plan for the continuation of this program. 37 Moved by Councillor Pickles Seconded by Councillor Johnson WHEREAS public infrastructure is the backbone of a successful and dynamic economy; and WHEREAS Federal and Provincial financial support is essential for public infrastructure upgrades, replacement and expansion; and WHEREAS the current slowing of the economy combined with the tragic events of September 11, 2001, have created substantial uncertainty in the Canadian economy, particularly in Ontario; and WHEREAS the City of Picketing welcomes the Ontario Government's renewed commitment towards supporting public infrastructure with its recent announcement of financial assistance for public transit and roads and bridges; and 38-40 WHEREAS the City of Picketing has urgent infrastructure needs that include roads, bridges, a fire hall and recreational facilities; NOW THEREFORE the Council of the City of Picketing calls on both the Federal and Provincial Governments to speed up the existing infrastructure £x~nding process under the Canada-Ontario Infrastructure Program (COIP) and SuperBuild in order to provide a much needed economic stimulus in the face of the current economic downturn; and FURTHER THAT the Council of the City of Picketing supports the call from the Association of Municipalities of Ontario for the Federal and Ontario Governments to return to a straightforward 1/3-1/3-1/3 funding formula for COIP and SuperBuild funded projects; and Council Meeting Agenda Monday, November 5, 2001 7:30 P.M. FURTHER THAT this resolution be copied to the Honourable Janet Ecker, MPP, Dan McTeague, MP and the Honourable Timothy Hudak, Minister of Tourism, Culture and Recreation and responsible for the SuperBuild Program. OTHER BUSINESS CONFIRMATION BY-LAW ADJOURNMENT HC-KERING Council Meeting Agenda Monday, November 5, 2001 7:30 P.M. (1I) 1. 2. 3. ADOPTION OF MINUTES Regular Meeting of October 15, 2001 Special Meeting of October 15, 2001 Special Meeting of October 22, 2001 RESOLUTIONS PAGE To adopt the Report of the Finance Committee dated October 22, 2001. 1-2 To adopt the Report of the Operations Committee dated October 24, 2001. 3-4 To adopt the Report of the Special Operations Committee dated November 5, 5 2001. To be circulated following the Special Operations Committee Meeting To consider a resolution concerning appointments to a Task Force created by the 6-8 Regional Transit Coordinating Committee. To consider proclaiming the week of November 5-9, 2001 9-17 Christmas Child Week" and the week of November 18-24, 2001 Awareness Week". as "Operation as "Drug (lid BY-LAWS By-law Number 5900/01 Being a By-law to establish policies governing the purchase and disposal of goods and services. (Hereinafter called the Purchasing By-Law). By-law Number 5901/01 Being a by-law to amend By-law 2359/87 regulating parking, standing and stopping on highways on private and municipal property. By-law Number 5902/01 Being a by-law to authorize the execution of' an Amending License Agreement with Pickering Hockey Association Incorporated for the operation of snack bar concessions at the Pickering Recreation Complex Arena. By-law Number 5903/01 Being a by-law to authorize the execution of a [,ease Agreement between Horizon House, Where Heaven and Earth Meet and The Corporation of the City of Pickering respecting the Green River Community Centre (October 1, 2001 to September 30. 2004). 18-31 32-34 35 36 HCKER1NG Council Meeting Agenda Monday, November 5, 2001 7:30 P.M. NOTICES OF MOTION Moved by Councillor Brenner Seconded by Councillor Holland WHEREAS the former Picketing Hvdro Electric Commission was committed to beautification of Picketing through the burial of overhead wires in cooperation with the City of Picketing; and WHEREAS the Council o£ the City of Picketing remains committed to a beautification program in targeted areas: and WHEREAS the City of Picketing and its taxpayers are major shareholders in Veridian Corporation; NOW THEREFORE the Council of the Corporation o£ the City of' Picketing requests that Veridian Corporation honour its former commitment to the beautification of Pickering through the burial of overhead wires and, in cooperation with staff of the City of Picketing, establish an implementation plan for the continuation of this program. 37 Moved by Councillor Pickles Seconded by Councillor Johnson WHEREAS public infrastructure is the backbone of a successful and dynamic economy; and WHEREAS Federal and Provincial financial support is essential for public infrastructure upgrades, replacement and expansion; and WHEREAS the current slowing of the economy combined with the tragic events of September 11, 2001, have created substantial uncertainty in the Canadian economy, particularly in Ontario; and WHEREAS the City of Picketing welcomes the Ontario Government's renewed commitment towards supporting public infrastructure with its recent announcement of financial assistance for public transit and roads and bridges; and 38-40 WHEREAS the City of Picketing has urgent infrastructure needs that include roads, bridges, a fire hall and recreational facilities: NOW THEREFORE the Council of the City of Pickering calls on both the Federal and Provincial Governments to speed up the existing infrastructure funding process under the Canada-Ontario Infrastructure Program (COIP) and SuperBuild in order to provide a much needed economic stimulus in the face of the current economic downturn; and FURTHER THAT the Council of the City of Picketing supports the call from the Association of Municipalities of Ontario for the Federal and Ontario Governments to return to a straightforward 1/3-1/3-1/3 funding formula for COIP and SuperBuild funded projects; and ?ICKERING Council Meeting Agenda Monday, November 5, 2001 7:30 P.M. FURTHER THAT this resolution be copied to the Honourable Janet Ecker, MPP, Dan McTeague, IMP and the Honourable Timothy Hudak, Minister of Tourism, Culture and Recreation and responsible for the guperBuild Program. OTHER BUSINESS (vi) CONFIRMATION BY-LA'~/ (VII) ADJOURNMENT 0 01 RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY That the Report of the Finance Committee dated October 22, 2001, be adopted. CARRIED: MAYOR 00© Appendix I Finance Committee Report FC-2001/02 That the Finance Committee of the City of Picketing having met on October 22, 2001, presents its second report to Council and recommends: CORPORATE SERVICES REPORT CS 30-01 REQUEST FOR PROPOSAL It is recommended that Report CS 30-01 of the Director, Corporate Services & Treasurer be received for information. CORPORATE SERVICES REPORT CS 35-01 PURCHASING BY-LAW, POLICY AND PROCEDURES It is recommended that Report CS 35-01 of the Director, Corporate Services & Treasurer be adopted by Council; and That the purchasing Policies and Procedures adopted by Council in March 1989 under Resolution #35/89 and any subsequent amendments, policies or procedures adopted by Council in this regard be repealed; and The attached Purchasing By-law (Attachment # 1) be read three times and approved; and That a copy of this Report and the attached By-law, Policy and Procedures be forwarded to the Picketing Public Library Board for their information and, if necessary, approval; and That the appropriate authorities of the City of Picketing be given authority to give effect thereto. CORPORATE SERVICES REPORT CS 22-01 SUNLIFE FINANCIAL SERVICES OF CANADA INC. That Report CS 22-01 of the Director, Corporate Services & Treasurer regarding SunLife Financial Services of Canada Inc. be received. That the Chief Administrative Officer and the Treasurer be and they are hereby authorized on behalf of the Company to accept and convey, assign, transfer or otherwise dispose of all or any shares, stocks, bonds, debentures, debenture stock and other securities of every description now or hereafter registered in the name of the Company or held or owned by the Company and to sign and execute on behalf of the Company all and any instruments acceptance and transfer and other documents whenever necessary or proper to effectuate the same with full power to appoint any attorneys with full power of substitution therein, and any and all instruments of acceptance and transfer and other documents in therewith heretofore signed and executed on behalf of the Company in accordance with authority set out above are hereby ratified and confirmed. The Clerk of Picketing be authorized to certify the above Resolution and any documents necessary. The Treasurer be authorized to sell 397 share of SunLife Financial Services of Canada Inc. and any other securities described above. 5. The appropriate officials of the City of Pickering be given authority to give effect thereto. RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY That the Report of the Operations Committee dated October 24, 2001, be adopted. CARRIED: MAYOR 004 PIC ,qiNTG Appendix I Operations Committee Report OC-2001/02 That the Operations Committee, having met on October 24, 2001, presents its second report to Council and recommends: OPERATIONS & EMERGENCY SERVICES REPORT OES 022-01 TENDER T- l 1-2001 - TENDER FOR REMOVAL AND REPLACEMENT OF CONCRETE BOX CULVERT That Tender No. T-II-2001 submitted by Bry Ron Contracting Ltd. in the amount of $73,438.92 including 7% G.S.T be accepted; and That a project cost of $75,843.68 including the Tender amount and other associated costs be approved; and 3. That funding in the amount of $76,000.00 be approved. OPERATIONS & EMERGENCY SERVICES REPORT OES 024-01 STATUS 2001 CAPITAL BUDGET PROJECTS That the memorandum of the Director, Operations & Emergency Services regarding status of the 2001 Capital Budget Projects, be received for information. OPERATIONS & EMERGENCY SERVICES REPORT OES 025-01 PLAY EQUIPMENT That the memorandum of the Director, Operations & Emergency Services Equipment Replacement, be received for information. regarding Play OPERATIONS & EMERGENCY SERVICES REPORT OES 026-01 MASTER PLAN STATUS REPORT That the memorandum of the Director, Operations & Emergency Services regarding status report of the Recreation, Parks & Culture Master Plan, be received for information. -4- 00.5 RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY That the Report of the Special Operations Committee dated November 5, 2001, be adopted. CARRIED: MAYOR 006 RESOLUTION OF COUNCIL DATE: NOVEMBER 5, 2001 MOVED BY: SECONDED BY: THAT the letter dated October 25, 2001 from the Regional Clerk advising of a resolution passed by the Council of the Regional Municipality of Durham to adopt a recommendation of the Regional Transit Coordinating Committee regarding the estal~lishment of a Task Force to be comprised of the Heads of Council and the members of the Regional Transit Coordinating Committee to develop a plan to consider a regional transit system be received; and THAT the Council of the City of Pickering hereby acknowledges the participation on this Task Force of Mayor Arthurs as the City's Head of Council and Councillor Brenner as a member of the Regional Transit Coordinating Committee. CARRIED: Btaylor:Re$olution Transit Task Force MAYOR The Regional Municipality of Durham Clerk's Department 605 ROSSLAND ROAD E RO. BOX 623 WHITBY, ON L1N 6A3 (905) 668-771~ Fax: (905) 668-9963 www. clerksq~.region.d urham.on.ca Pat M. Madill, A.M.C.T.. CMM I Regional Clerk October 25, 2001 Marcel Brunelle, Mayor Town of Whitby 575 Rossland Road East Whitby, Ontario L1N 2M8 Re: Direction from Regional Transit Coordinating Committee Meeting held on October 24, 2001 Regarding a Regional Transit System. Our File: T05-00 The Regional Transit Coordinating Committee considered the above matter and, at a meeting held on October 24, 2001, Regional Council adopted the following recommendation of the Committee: "THAT a Task Force comprised of the Regional Transit Coordinating Committee and the heads of Municipal Councils in Durham, chaired by' Mayor Marcel Brunelle, develop a plan to consider a regional transit system." If you have any questions or concerns, please do not hesitate to contact the undersigned. P. M. Madill, A.M.C.T., CMM I Regional Clerk PMM/cb cc: See A~tached Page "5'ER I/ICE EXCELLENCE for our COMMU;VI T1 f 08 CC~ Steve Parish, Mayor Town of Ajax 65 Harwood Avenue South Ajax, Ontario L1S 2H9 Terry Clayton, Mayor Township of Brock 1 Cameron Sti"eet East Cannington, Ontario L0E 1 E0 John Mutton, Mayor Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1C 3A6 Nancy Diamond, Mayor City of Oshawa 50 Centre Street South Oshawa, Ontario L1H 3Z7 Wayne Arthurs, Mayor City of Pickering 1 The Esplanade Pickering, Ontario L1V 6K7 Doug Moffatt, Mayor Township of Scugog Box 780 181 Perry Street Port Perry, Ontario L9L 1A7 Gerri Lynn O'Connor, Mayor Township of Uxbridge P.O. Box 190 51 Toronto street Uxbridge, Ontario L9P 1T1 R.M. Anderson, Regional Chair A.L. Georgieff, Commissioner of Planning G. Chartier, Manager, Transportation Planning & Design, Works Department 009 RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY That Mayor Arthurs be authorized to make the following proclamation: "Operation Christmas Child Week" November 5-9, 2001 "Drug Awareness Week" - November 18-24. 2001 CARRIED: YL4, YOR l(J. 2G, 01 t:Ri 15:58 FAX 4161111111 ()CC Ct'cater' Tor'ont;o l~j IIl~' 010 October 1,2001 Mayor Wayne Arthurs and Members of Council City of Picketing One The Esplanade Pickering, ON LIV 6K7 Dear Mayor Arthurs: For the last nme years Samaritan's Purse has partnered with companies, civic gioups, and churches to conduct a unique program called Operatmn Christmas Child Through a gift-filled shoe box, Operation Christmas Child brings joy and hope to needy children around the world am writing to invite the city of Picketing tojom with us in this year's efforts. You may have heard about Operatmn Christmas Child because of the large number of churches, schools and businesses in Picketing who support it. In 2000, we deliveIed gift-filled shoe boxes to over 4 m~llion children arom]d the world, most of whom were victims of natural disaster, war. poverty and disease The p~ogram has been featured in many broadcasts and publications across ~he counto,. The residents of Picketing have been ext[emely generous in eve~ aspect of this p~ogram. Operation Christmas Cbitd works because thousands of individuals ranging frmn young, to the young at heart fi-om all walks of life who become personally involved in packing shoe boxes tbr children living m places like Nicaragua, Honduras, Guatemala, Mexico, Vietnam and Sierra Leone. Our corporate and ciwc parmers have fbund their pamclpat~on especially rewarding Mayor Arthurs, 1 would like to request that you and the City Council consider proclaiming November 5-9, :2001 as "Operation Christmas Chilct Week" in Picketing. Last year, mayors in Saint John, Fredericton, Moncton. Kitchener, Saskatoon and Regina made presentatious at a city council meeting at which time they declared a week for Operation Christmas Child on behalf of needy children around the world. \Viii you join other mayors across the country m this effort to make November 5-9, 2001 "Operation Christmas Child Week"? We would be reD' grateful for thts show of support. If you have any questions, please do not hesitate to contact me, Sincerely, Tracey Hanso~JArea Representative ()pe~alion Chr(~tmas Child - Toronto (416) 615-1100 hr/o-Line: 1-800-505-1269 ® Fax: 403-250-6567 * occ-canadag's~maritai:, org ~ www. Samarita.sPtt:'se. or ~ 10/26/01 [:Iii 15:59 [.'.k.k 416111] [Il (]CC G['caLcF Tor'onLo ~=] ;(I,~ 011 PUBLIC SERVICE ANNOUNCEMENT For Release' October 1 - November 17, 2001 Canadians Bring Christmas Joy to Children Around the World Christmas joy and smiles will travel from Canada io the far reaches cf the earth this year. But to make it happen. Kids and families are [lett~n9 in the Chris:mas spirit now. Operation Christmas Child, the world's largest children's Christmas project is expected to send 5 million gift-filled shoe boxes to kids in more than 90 countries this Christmas. However. it cnn't t)e done without the k. ndr',ess an~: c:e[~erosity of people across Canada Last year, schools, families, churches, and civic organizations from 10 countries donated 4.1 million gift-filled shoe boxes. Canadians participated in record numbers and packed over 638,000 of those boxes. Since 1993. Ooerat~on .£hrlstmas Child has distributed more than 13 mfll~on shoe box gifts to children ~r~ ~04 countries who sulfer horn ,,*var, poverty, famine, and natu~at disaster. Based on the principle of "kids helping kids," Ol:~erat~on Christrt~as Ohlld uses shoe boxes to encourage Canadian children to look beyond tlle~r own toy v,.'~sn ',ist to %e needy children around the world, manyofwhom havenew~rroceived ~Cl~ristmas~'ft Tnro~g~s,mpleshoe boxes packed with small toys, hyg~eneltems school supplies, fam~yphotos~, sand even~andwrltten notes, the lives of millions of childrt~n o:'~ six continents will bo brighLened this Christmas. Operation Christmas Child, now in its [~i[~tin year, is a project of Samaritan's Purse - an international Christian relief organiza[~or~ t~sat provides the basic necessities of cleal~ water, food, clothing, and medical aid to people a~ound the world. Hetp.~g people in need since 1970, Samaritan's Purse is headed by Franklin Gratnarn. son of Billy Graham. To find out how to pack a shoe box gift. and where to deliver iL cell 1-800-303-1269 or visit our websiteatwww, samaritanspurse.org The deadline to drop off shoe boxes~sNovemberlTth. 30- MEDIA NOTES' For information about Operation Christmas Child, call Ivan Giesbrecht or Stephanie Burns at 1-800-663-6500. Beta B-roll available. Photos (300dpt) available at www. DeMoss NewsPond.comiocc. ftff~,,-l,D~e: 1-800-303-!269 * .Fax: 405-250-656 7 , oct'-c'att~Hltt~i;'.,;[l~,.ga;'[tt?tt.org ~ zczcrc.,samaritattspurse, t~rg 10 26 0i I:l(l 16:01 t:AX 4161111111 ()CC - (;r'e~iLel' 'lor'or~Lo ti& lu 012 OPERATION CHRISTkIAS CHILD Fact Sheet The World's Largest Children's Christmas Project A Project of Samaritan's Purse WHEN? Now through Christmas 2001... Shoe pox gifts droo~ed off at one of 1300 Canadian collection sites, November 17 deadline. To find the nearest location, call 1-800-303-1269: WHO? Millions of kids,,, Fan ss, schools, churches, civtc clubs, and other orgamzat]ons r hundreds of cities throuohout 10 countries will fill shoe boxes with personal gifts, school supplies, candy, n~g~ene items, personal photos, and notes of encouragement for _5 million needy children worldwide. In Canada, 1100 schools, 3400 churches, an~ 2000 civic groups will help pack shoe boxes along with 9800 volunteers who w II preoare [nose boxes for shipping WHERE? Zt's a global thing.., This year. millions of kids and families will donate an estimated 5 million shoe box gifts. The boxes will De packed by people in 10 different countries includinq Canada, the United States, the United Kingdom, Australia, the Netherlands, Germany, ireland,/~ustria, Switzerland. and Finland. Samaritan's Purse staff and partners will hand deliver the shoe box gifts to-children in rnore than 90 countries on six continents. For man'y of these children, the shoe box gift will be the only Christmas present they nave ever received. HOW? By land, by air, by sea, by mule... Participants drop off theirgift-filled shoe boxes at one of the 1300 collection sites in Canada. The shoe pox g~Fcs are processe~ and loaded onto some of the world's targest cargo planes, trucks, and sea containers oound for the far reaches of the earth. Once the boxes are transported to countries around the world, Samaritan's Purse representatives and partners wil travel by truck, pus, train, helicopter, tractor, Doat, foot, an~ even mule to hand deliver the gifts, along with The ~reate~ ~/Tt o£A//, a colourfut children's booklet of the Christmas story ~where possible), to an estimaLed 5 million underprivileged children. - more 10,26,01 [:RI 16:03 I:'..IX 4161111111 013 H I ST O'RY ? Growing7 fasL.. Since 1993, 13 million shoe boxes, valued at more than $260 million, have been hend delivered to needy children in 104 countries. DID YOU KNOW? The world's largest childreng Christmas project.,. · Last year, Canadians donated over 638,000 shoe box gifts. · This year, wa 5 million shoe box gifts, Operation CP. nstmes Chii© w~i; deliver some $0 million toys and hygiene items- more than any other Christmas project ~n the world. · .Since the project began in ~993, more than Z30 million toys have been delivered to need,,, children in 104 countr'~es on stx continenLs. · t'dore than 50,000 volunteers worldwide will help prepare st-rte 'zoxes for shipping. For more information or to contact an Operation Christmas Child representative in your area, call: 1-800-303-1269. 10, 26 01 I"Ri [6:03 FAX 4161111111 014 OCC - Gr'eaLer Tot-onto FOR MEDIA INFORMATION CONTAC'[ Ivan Giesbrecht or Stephanie Burns 1-800-663-6500 SAMARITAN'S PURSE FACT SHEET President: Founded: Purpose' Projects: William Franklin Graham, tll 1970, by Dr. Bob Pierce To provide immediate, no-red-tape response to the physical and spiritual needs of individuals in crisis areas of the world, especially where few others are working. Samaritan's Purse will support projects in some iO0 countries in 2001 including: WAR Sudan--The world's longest running civil war continues to threaten people in southern Sudan. As many as two million people have died, and millions more have been displaced from their homes. Since 1997, Samaritan's Purse has operated a mission hospital that has treated more than 100,000 patients and has saved at least 10,000 lives. The hospital was bombed seven times last year. The organization also provides food and other supplies for refugees, and seeds and tools to allow families to survive war-induced famine. NATURAL DISASTER El Salvador--Samaritan's Purse was one of the first relief agencies on the scene after a powerful eadhquake struck this Central American country in January, 2001. After distributing 2,000 five-gallon buckets filled with food items such as rice, beans, corn flour, and cooking oil,and 2,000 buckets of hygiene supplies, the organization began to construcl 3,000, one-room houses to shelter people left homeless by the disaster. India--In January, 2001 northwest India was rocked by the most powerful earthquake to hit the subcontinent in the past 50 years. More than 30,000 people were killed, and hundreds of thousands were left homeless. Samaritan's Purse provided shelters, blankets, cooking utensils, food, and bottled water for survivors. The organization also is working with local residents to help them build schools and more shelters. PERSECUTION Indonesia--Radicals have declared a jihad, or holy war, in Indonesia, on non-Muslims. A massive bombing campaign targeting churches on Christmas Eve, killed 16 people and injured more than 100. Thousands have been forced to flee their homes. Samaritan's Purse dispatched a relief team to distribute food, clothing, and medicine. The organization is also providing materials for emergency shelters, and medical supplies for health centers throughout the region. -more- FA X: 2~:14h, Dmd~ p~r;,ptmv~¢. \VEF~SI I h: 25o4 56 2~, 0J [:RJ 16:04 FAX 416! I J I l I I (;r'cat;e.r' Tor'onto L~ ~(~ Samaritan's Purse Fact Sheet 1 Page 2 015 FAMINE Mozambique Food continues ko be scarce in this country, on the southeast coast of Africa because of extensive flooding ~n 2000. Samaritan's Purse ~s helping w~th a therapeutic feecing center that w'as established to care for severely malnourished children. ONGOING WORK Operation Christmas Child--Since 1993. ti~s Samaritan's Purse project of "kids helping kids" has delivered Ohristrnas gifts packeci in si~oe boxes to some 13 million underprivilege,; children living in poverty, war, and disaster areas around ti~e world. World Medical Mission--Each ?ar the medical ministry of Samantan's Purse places hundreds of doctors, dentists, and other medica! professionals in voluntary short-term servi,:e with hospitals and clinics ln the v,,orid's least developed COL:ntnes The project also provide mission hospitals with cri',i',::aiiv needed medical equ~i)rnent and supplies. Children's Ministries--Children around tine world struggle for-survival amid poverty, hunger, violer~ce, disease, expi~it~t~or~, and ai)LIS~.' Ill r}~Ore tha¢~ '!(};; countries, Samaritan's Purse helps by supporting progran~stt~tprowdefo.o~.: clothing she!ret, medical care, and education Offices: Heacq~arlereci in Boone. North Caro:~na. Samaritan's Purse maintains offices in Canada. the i. Jr~itec! Kingdorr~. Australia. and the Netherlands For more infor~r, ation on Samaritan's Purse. [)lease visit our website at www.samaritanspurse.com For media information, including photos (300 dpi). please visit our online newsroorn at www. DeMossNewsPond.comlsamaritanspurse October 15, 2001 Mayor's Office, One The Esplanade, Pickering, ON, L1V 6K7 ONTARIO DRUG AWARENESS PARTNERSHIP PARTENARIAT ONTARIEN DE SENSIBILISATION AUX DROGUES RE: Proclamation Request Dear Mayor, On behalf of Drug Awareness Committees in Ontario, the Ontario Drug Awareness Partnership would like to apply for a proclamation that the week of November 18-24, 2001 be proclaimed Drug Awareness Week. This year's theme for Drug Awareness Week (DAW) is: "Drug Awareness. We can make a difference." During Drug Awareness Week, Drug Awareness Committees throughout the province will highlight the many ways that communities can make a difference with regard to alcohol and drug awareness. In 1987, the Honourable Jake Epp proclaimed that the third week of November would be known as National Addictions Awareness Week or Drug Awareness Week. Ontario-wide partners in the promotion of this week include the Centre for Addiction and Mental Health, PAD Drug Education and Support Services, Council on Drug Abuse, Alcohol and Drug Concerns, Association to Reduce Alcohol Promotion in Ontario, Alcohol Policy Network, a Project of the Ontario Public Health Association, the Association of Local Public Health Agendes, the Ontario Pharmacists Association and the Royal Canadian Mounted Police. The target groups include youth, parents and seniors and include messages about all drugs including tobacco, over-the-counter and prescription medicines as well as illicit drugs. We hope you will support drug awareness by proclaiming the week of November 18-24 as Drug Awareness Week, 2001. If so desired, I can put you in contact with your local Drug Awareness Committee. Please call me with questions or for further directions at 1- 800-746-3852. Attached to this letter is a draft sample of wording. Pat Sanagan, Co~drdinator, Ontario Drug Awareness Partnership 1501 Mt. Pleasant Rd., Toronto, ON, M4N 2V1 017 Draft Proclamation Statement: Drug Awareness Week, November 18-24, 2001 Whereas: there are risks associated with alcohol and other drug use wlaich can lead to problems individuals, families, businesses and communities and Whereas: research indicates that the prevention of these problems can be increased when communities come together to address ways of reducing the risks and Whereas: public awareness is the first step in community- building Therefore, the Corporation of the City/Municipality of hereby proclaims November 18-24.2001 as Drug Awareness Week. THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 5900/01 Being a By-La~v for establishing policies governing the purchase and disposal of goods and services. (Hereinafter called the Purchasing By-Law) WHEREAS the Council of the Corporation of the City of Pickering (hereinafter the City) has sole authority to allocate funds through its adoption of budgets for approved corporate programs and objectives; AND WHEREAS the City recognizes the need for sound and effective purchasing policies for the commitment of public funds in the acquisition of goods and services; AND WHEREAS this By-Law establishes the authority and responsibilities govermng the purchase and disposal of goods and services subject to certain exceptions; AND WHEREAS in the intercsts of administrative efficiency and the elimination of unnecessary duplication of service, the Library Board has historically adopted the purchasing policies and procedures of thc City; AND WHEREAS this By-Law anticipates the continuation of the cooperative arrangements between the City and the Library Board; AND WHEREAS the Council of the Corporation has by Resolution adopted on March 20, 1989 authorized the enactment of this By-Law and the repeal of Resolution #35/89 and any other Laws or resolutions formerly governing the subject matter of this By-Law; NOW THEREFORE, notwithstanding any other By-Law or policy, the Council of the Corporation enacts the following Purchasing Policy as detailed in Attachment 1: BY-LAW read a first, second and third time and finally passed this 5th day of November, 2001. Wayne Arthurs, Mayor Bruce Taylor, Clerk CITY POLICY 019 Approval: Chief Administrative Officer Reference: Date Originated: Date Revised: Policy Number: Classification: FIN Category: 020 Subject: 001/001 Policy Title: PURCHASING POLICY POLICY STATEMENT: We will provide leadership, quality customer service and best value to the taxpayers of the City of Pickering through the provision of open and fair, equitable, accessible and competitive bidding processes. We are committed to: timely, efficient and professional service delivery, appropriate delegation of commitment authority, consultation and co-operation, partnerships both internal and external, innovative solutions, standardization, education and collective knowledge of products and market conditions, developing and maintaining good supplier/client relations and supplier /client outreach. POLICY OBJECTIVE: The object of this Policy is to: 1. Demonstrate a process that could encompass large, high value, complex procurements. Seek out appropriate vendors and conclude the purchase arrangement such that best value is achieved. 3. Maintain the City's business and promote practices. Promote the purchasing methods and purchasing 'tools' outlined in the policy and procedures to allow staff to effectively and efficiently carry out their responsibilities and acquire goods on time. Page 1 of 1 02O CITY POLICY Approval: Chief Administrative Officer Reference: Date Originated: Date Revised: Policy Number: Classification: FIN Category: 020 Subject: 001 Policy Title: PURCHASING POLICY GENERAL: 01 Definitions: 01.01 01.02 01.03 01 .O4 01.05 01.06 01.07 01.08 01.09 Acquisition - the process of obtaining goods and services Bidder - the person, firm or corporation submitting an offer to the City Board - a group of persons who manage or control an aspect of business related to the City Centralized Purchasinq - the activities conducted by the Supply & Services Section of the Corporate Services Department, which is responsible for the acquisition of all goods, and services as provided in this By-law City - the Corporation of the City of Pickering Consultinq and Professional Services services requiring essential technical skills provided on the basis of a defined project or undertaking to recommend and assist in implementing solutions; and may include supervision related to the project or undertaking; includes architects, engineers, designers, surveyors, management and financial consultants, brokers, soil consultants, real estate appraisers, Ontario land surveyors Contract - a binding agreement between two or more parties Co-Operative Purchasinq - the participation of two or more public agencies in a call for tenders Council - the Council of the Corporation of the City of Pickering Page 1 of 11 021 CITY POLICY Approval: Chief Administrative Officer Reference: Date Originated: Date Revised' Policy Number: , Classification: FIN , Category: 020 Subject: 001 Policy Title' PURCHASING POLICY 01.10 01.11 01.12 01.13 01.14 01.15 01.16 01.17 01.18 01.19 Department Head - the head of any City department appointed by Council to serve as Director of a department within the organization, or authorized delegate or in specifically related instances, the Chief Executive Officer of the Library Emerqency - a situation with potential to cause harm, death, to persons; accrue liability to the City; cause damage to property; or hamper the City's operation - as a result of the City's inaction and warrants operating outside of the requirements of this By-law Goods and Services -labour, materials, products, equipment, services, supplies, acts required to be done, furnished or performed by a company that are the subject of the contract Manaqer- the Manager of Supply & Services Proposal - an offer from a supplier in response to a request for proposal, which may be subject to further negotiation Purchase Requisition or Requisition - a request, in an approved form, to the Supply & Services division to acquire goods or services Quotation - an offer from a supplier to buy from or sell goods or services to the City Real Property - lands, buildings, tenements and any interest, estate or right or easement affecting same Standinq Committee - a committee appointed by Council Surety - a specified dollar amount in the form acceptable to the Treasurer of cash, certified cheque, bid bond, performance bond, labour and materials bond, letter of credit or any other approved form of collateral as deemed necessary Page 2 of 11 022 CITY POLICY Approval: Chief Administrative Officer Reference: Date Originated: Date Revised: Policy Number: Classification: FIN Category: 020 Subject: 001 Policy Title: PURCHASING POLICY O2 01.20 Tender - a written offer in a specified form received from a bidder in response to an invitation to a public call for tenders Responsibilities: 02.01 Council to: (a) Approve this policy (b) Support the Purchasing Policy 02.02 Chief Administrative Officer: (a) Approve amendments to this policy (b) Support the Purchasing Policy 02.03 Department/Division Heads/Managers to: (a) Support the Purchasing Policy 02.04 Director of Corporate Services to: (a) Approve amendments to this policy for the consideration of the Chief Administrative Officer (b) Provide final interpretations and rulings in regards to the understanding and implementation of this policy (c) Support the Purchasing Policy 02.05 Manager of Supply & Services to: (a) Prepare and maintain administrative procedures required to implement the provisions of this policy (b) Present such administrative procedures first to the Director, Corporate Services and then to the Chief Administrative Officer for their approval. Page 3 of 11 CITY POLICY 023 Approval: Chief Administrative Officer Reference: Date Originated: Date Revised' Policy Number: Classification: FIN Category: 020 S u bject: 001 Policy Title: PURCHASING POLICY O3 O4 Purchasinq Principles The Manager, Supply & Services (hereinafter referred to as the Manager) shall: 03.01 Be responsible for the provision of all purchasing services for the acquisition and disposition of alt goods and services required by the City and the Library~-~'~. (hereinafter referred to collectively as the City). 03.02 Arrange for the procurement, by purchase, rental or lease, the required quality and quantity of goods and services in an efficient and cost- effective manner. 03.03 Ensure the greatest value for the City by exercising professional purchasing practices, free from influence and interference, and encourage where practical, standardization and open and competitive bidding. 03.04 Promote acceptance of bids based on total acquisition and life cycle cost rather than the lowest bid received. 03.05 Provide for the appropriate level of delegated commitment authority to enable clients to meet service level expectations. 03.06 Assist in the facilitation, comparison and assessment of alternate service delivery options. 03.07 Encourage wherever applicable, specifications that are environmentally responsible and friendly. Authorities and Dollar Limits 04.01 The Manager, who shall report to the Director of Corporate Services and Treasurer, (hereinafter referred to as the Treasurer) is hereby given the authority and responsibility to operate a centralized purchasing program on behalf of the City of Pickering in accordance with the requirements of Page 4 of 11 O24 CITY POLICY Approval: Chief Administrative Officer Reference: Date Originated: Date Revised: Policy Number: Classification: FIN Category: 020 Subject: 001 Policy Title: PURCHASING POLICY 04.02 04.O3 04.04 O4.05 04.06 04.07 this By-law and to act on behalf of the City in entering into contracts with third parties for the purchase and disposal of all goods and services. The Manager, with the approval of the department head responsible for the employees concerned, may delegate to an employee or employees who are not in Supply & Services, all or part of the authority to purchase goods and services up to an amount of $500 on the understanding that employees use their own judgement to promote the objectives of this by- law in any competitive or direct purchase. Goods and services with an estimated total purchase price greater than $500 and not exceeding $5,000, shall be obtained by the Manager by an acceptable method of purchase and shall be so documented. Informal written quotations shall be obtained if possible for [ between $5,000 and $25,000 and shall be so documented. After consultation with the appropriate department head, the Manager shall approve an award upon such terms and conditions deemed beneficial to the City on the understanding that the objectives of this by-law in an' competitive or direct purchase are met. Goods and services with an estimated total purchase price greater than $25,000 and not exceeding $100,000, shall be obtained bythe Manager by soliciting a minimum of three formal written quotations if possible. Where the compliant quotation meeting specifications and offering best value to the City is acceptable, and subject to consultation with appropriate department head, the Manager shall approve the award. An award exceeding $75,000 is subject to Council approval. A summary of contract awards arising from the formal quotation shall be forwarded to Council as information only on a quarterly basis. Goods and services with an estimated total purchase price greater $100,000 shall be obtained by the Manager by sealed public tender. Tenders will be publicly advertised or by invitation from a list of Page 5 of 11 CITY POLICY 025 Approval: Chief Administrative Officer Reference: Date Originated: Date Revised' Policy Number: Classification: FIN Category: 020 Subject: 001 Policy Title: PURCHASING POLICY 04.08 04.09 bidders, or a combination thereof, Tenders will be issued, received and then opened in public. Tenders that are late, illegible, unsigned, contain insufficient deposit, contain uncertified cheques, or do not include a deposit, bond or surety, shall be rejected. The terms and conditions of the deposit, bond or surety are subject to the approval of the Treasurer. In the case of purchase arrangements that exceed one year or allow for extension for more than one year subject to satisfactory negotiations, and the value of the original term or results of any extension will result in the total contract price exceeding $100,000 the report recommending award shall so indicate. After consultation with the appropriate department head, the Manager will recommend or concur in a recommendation to Council who shall approve the award. Notwithstanding the provisions of Section 04.00, goods and services including but not limited to the acquisition of consulting and professional services may also be made through the use of Requests for Proposals (RFP). The Manager, subject to consultation with the appropriate department head shall approve the award of a proposal for the purchase of goods and services up to $25,000. The Manager, subject to consultation with the appropriate department head, will recommend or concur in a recommendation to the Chief Administrative Officer who shall approve the award of a proposal for the purchase of goods and services from $25,000 to $50,000. Where it expected that the total purchase price is greater than $50,000, a selection committee shall be established consisting of the Manager, the initiating department head and other individuals having appropriate expertise. The selection committee shall determine a recommendation for award. A joint report setting out the recommendation shall be Page 6 of 11 026 CITY POLICY Approval: Chief Administrative Officer Reference: Date Originated: Date Revised: Policy Number: Classification: FIN Category: 020 Subject: 001 Policy Title: PURCHASING POLICY 04.10 04.11 04.12 04.13 04.14 submitted by the Department Head and Manager to the appropriate Standing Committee and Council who shall approve the award. In the case of purchase arrangements by Request for Proposal (RFP) that exceed one year or allow for extension for more than one year subject to satisfactory negotiations, and the value of the original term or results of any extension will result in the total contract price exceeding $50,000 the report recommending award shall so indicate. The Manager shall ensure that all recommendations dealing with the award of tenders or proposals contain the appropriate funding statement from the Treasurer. Notwithstanding 04.01, subject to statutory requirements and where all the requirements of this By-law have been met, the appropriate officials are authorized to execute formal contracts. Authorities and responsibilities shall be applied and administered regard to the provisions of the Corporate Financial Controls By-law and approved Signing Authorities. Authorization limits shall adjust annually in accordance with the Consumer Price Index as published by Statistics Canada and the Manager shall advise accordingly. Where an official of the City is authorized to act pursuant to this By-law such act may be done by such official's authorized designate. Page 7 of 11 CITY POLICY Approval: Chief Administrative Officer Reference: Date Originated: Date Revised' Policy Title' PURCHASING POLICY Policy Number: Classification: FIN Category: 020 Subject: 001 05 Ne.qotiation 06 The Manager, is authorized to enter into negotiations without formal competitive bids, under the following circumstances: 05.01 When an event which could not be foreseen occurs, that is a threat to public health, service, welfare or public property, and requires the immediate delivery of supplies or performance of service. 05.02 When competition is precluded because of the existence of a sole source, patent rights, copyrights, secret processes, control of basic raw material or similar circumstances. 05.03 05.04 When bids have been solicited and no responsive bid has been received, or the lowest bid received exceeds the estimated cost, or the lowest bids received are identical. When all bids fail to comply with the specifications or conditions and it is impractical to recall. 05.05 When the extension or reinstatement of an existing contract would prove most cost-effective or beneficial. The extension shall not exceed one year. 05.06 When a fluctuating market prevents the Manager from obtaining price protection or owing to market conditions, required goods or services are in short supply. Emergency Purchase 06.01 In a situation where the immediate purchase of goods or services is essential to prevent serious delays, further damage, threat to life, restore minimum service, the Manager shall, on the approval of the appropriate · department head obtain such goods and services at the lowest obtainable prices given the emergent nature of the situation. In the event that the purchase amount exceeds $5,000, the Treasurer is to be notified at the Page 8 of 11 028 CITY POLICY Approval: Chief Administrative Officer Reference: Date Originated: Date Revised: Policy Number: Classification: FIN Category: 020 Subject: 001 Policy Title: PURCHASING POLICY 07 08 O9 earliest time. In the event that the purchase amount exceeds $50,000 the Treasurer and/or the Chief Administrative Officer shall be notified and report of the incident shall be submitted to the appropriate Committee and Council at the earliest time. Co-Operative Purchasinq 07.01 The Manager may enter into arrangements with municipalities, local boards and other public bodies or public authorities on a co-operative joint venture basis where there are economic advantages and where the best interests of the City would be served in so doing; providing that under such arrangements the method of acquisition used is a competitive method similar to that described in this By-law; and the awarding and reporting of such contracts is generally in accordance with the requirements of this By-law. Disposal of Surplus Property 08.01 The Manager is authorized to dispose of surplus or obsolete goods and equipment by using it in other departments or, if no longer useful for municipal purposes, arranging for their disposal in a cost effective and efficient manner. 08.02 The Manager is authorized to dispose of real property in accordance with the policies adopted by Council from time to time. Prohibitions 09.01 Subject to the Municipal Conflict of Interest Act, no member of City Council, Standing Committee or Board, or officer of the City is or will become interested directly or indirectly as a contracting party or otherwise in or in the performance of the contractor or in the supplies, goods, or business to which it relates or in any portion of the profits thereof, or in any such supplies to be used therein or in any of the monies to be derived there from. Page 9 of 11 Cit,~ 4 ~ CITY POLICY Approval: Chief Administrative Officer Reference: Date Originated: Date Revised: Policy Number: Classification: FIN Category: 020 Subject: 001 Policy Title: PURCHASING POLICY 10 11 09.02 No employee or member of City Council, Standing Committee or Board shall bid on the sale of goods except those disposed of by public auction. 09.03 The City shall make no personal purchase for any employee, member of City Council, Standing Committee or Board, unless specifically authorized by Council. 09.O4 No employee, or member of City Council, Standing Committee or Board, shall purchase or offer to purchase on behalf of the City except as may be provided for in this By-law. 09.05 No requirement for goods or services shall be divided to avoid the requirements of this By-law and the total project or annual requirement shall be considered. Code of Purchasinq Ethics 10.01 The code of purchasing ethics established by the National Institute of Governmental Purchasing Inc. and the Purchasing Management Association of Canada shall apply to all staff involved in the procurement process Exemptions 11.01 Items listed in Appendix "A" are excluded from the requirements of this By- law. Notwithstanding, department heads are expected to provide details to the Treasurer and the Chief administrative Officer of any contractual arrangements (under Appendix 'A') with third parties that exceed $25,000 annually or are for more than one year. These include, but are not limited to arrangements for insurance and brokerage, counselling, banking, audit, legal, survey and property appraisal. Page 10 of 11 O3O CITY POLICY Approval: Chief Administrative Officer Reference: Date Originated: Date Revised: Policy Number: Classification: FIN Category: 020 Subject: 001 Policy Title: PURCHASING POLICY 12.0 Administrative Procedures 12.01 This By-law shall be read in conjunction with any written administrative procedures. Page 11 of 11 FIN 020 APPENDIX A EXEMPTIONS The following items are excluded from the requirements of this By-law in that the expenditures do not require a purchase requisition or a purchase order. Notwithstanding, it is expected that the objectives of this by-law will be promoted in any expenditures for goods and services. 1. Petty Cash expenditures Training and Education a) Conference, Course, Convention and Seminar b) Magazines, Books, Periodicals, Subscription c) Membership Refundable Employee Expenses a) Advances b) Meal Allowances c) Travel 4. Advertising 5. Special Fees a) b) c) d) Counselling service Medical service Banking, brokerage or underwriting service Insurance and related costs (Liability, Property etc., Premiums, Payments and Adjusting Fees) Professional Fees a) b) c) d) e) Consultant fee related to litigation External auditor Legal services fees Ontario Land Surveyor Property Appraisal Utility Services a) Gas and heating oil b) Sewer and water c) Postage and related costs d) Hydro e) Telephone Tenders or quotations for goods or services to be provided by Utilities, Provincial or Federal Agencies, Crown Corporations, Municipalities, public agencies, when similar goods or services are not available from other sources. 032 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 5901/01 Being a by-law to amend By-law 2359/87 regulating parking, standing and stopping on highways on private and municipal property. WHEREAS, pursuant to the Municipal Act, R.S.O. 1990, chapter M.45, sections 218.52, 210.73, 210.123-126, 210.131, 310, 314.7, and 314.8, the Council of the Corporation of the City of Pickering enacted By-law 2359/87 regulating parking, standing and stopping on highways an on private and on municipal property; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKER1NG HEREBY ENACTS AS FOLLOWS: Schedule 'A' to By-law 2359-87, as amended, is hereby amended by deleting therefrom the following items: Highway D uberry Drive Side Between/And Prohibited Times and Days East Major Oaks Road and 8:30 a.m. to 4:30 p.m. 130 meters south of Monday to Friday Major Oaks Road Rougemount Drive North 25 meters east of 8:30 a.m. to 4:30 Altona Road and 70 Monday to Friday. meters east of Altona Road p.m. Strouds Lane South Fernam Street and 28 SeeNote 1 * meters east of Fernam Street Schedule 'B' to By-law 2359-87, as amended, is hereby amended by deleting therefrom the following items: Highway Side Twyn Rivers Drive South Between/And Prohibited Times and Altona Road and Hoover Drive Days 6:30 a.m. to 8:30 a.m. and 4:00 p.m. to 6:30 p.m. Monday to Friday Schedule 'G' to By-law 2359-87, as amended, is hereby amended by deleting therefrom the following items: Highway Side Rougemount Drive South Between/And Prohibited Times and 25 meters east of Altona Road and 155 meters east of Altona Road Days 033 Schedule 'A' to By-law 2359/87, as amended, is hereby amended by adding thereto the following items: Highway Side Highview Road North and South Betv,'een. And Prohibited Times and \Vhites Road and 219 meters west of Whites Road. Days 8:00 a.m. to 4:00 Monday to Friday, September to June. Ambcrlea Road East and \Vest Highvicxv Road and 238 meters north of Highview Road. $:00 a.m. to 4:00 Monday to Friday, September to June. p.m. Duberry Drive East Major Oaks Road and 130 meters south of Major Oaks Road 7:30 a.m. to 4:30 Monday to Friday Duberrv Drive West Major Oaks Road and 105 meters south of Major Oaks Road. /:o0 a.m. to 4:o0 Monday to Friday. p. Ill. Glenanna Road East and \\'esl Heathside Crescent and 200 meters north of [teathside Crescent. 7:30 a.m. to 4:30 Monday to Friday. p.m. Pepperwood Gate North Major Oaks Road and 7:30 a.m. to 4:30 p.m. 220 mcters cast of Monday to Friday. Major Oaks Road. Pepperwood Gate South Xlajor Oaks Road and 7:30 a.m. to 4:30 212 meters cast of Mondavto Friday. Major Oaks Road. p.Ill. Rougemount Drive North and South Altona Road and 130 7:30 a.m. to 4:30 p.m. meters east of Altona Monday to Friday. Road. Strouds Lane South 28 ineters east of 7:30 a.m. to 4:30 Femam Street and 175 Monday to Friday. meters west of Fcrnaln Street. Twyn Rivers Drive North mid South Altona Road to ,:.~t~ a.m. to 4:30 p.m. Hoo~ er Drive Monday to Friday. Schedule 'G' to By-law 3307 89, as amended, is hereby amended by adding thereto the following items: Highway Duberry Drive Side West Bet~vecn And Prohibited Times and Days 1DS meters south of Major Oaks Road to .~_~ meters south of Major Oaks Road. BY-LAW read a first, second and third time and finally passed this 5th day of November, 2001. Wayne Arthurs, Mayor Bruce Taylor, Clerk THE CORPORATION OF THE CITY OF PICKERING 0,35 BY-LAW NO. 5902/01 Being a by-law to authorize the execution of an Amending License Agreement with Picketing Hockey Association incorporated for the operation of snack bar concessions at the Pickermg Recreation Complex Arena WHEREAS, pursuant to the provisions of the ~[lloticq~a[ Acl, R.S.O. 1990, chapter M.45 the Council of the Corporation of the City of Picketing may enact a by-law for leasing premises owned by the Corporation. NOW THEREFORE THE COUNCIL OF THE CORPOR=\TiON OF THE CITY OF PiCKERiNG HEREBY ENACTS AS FOLLOWS: The Mayor and Clerk are hereby authorized to execute an Amending License Agreement, in a form acceptable to the City Solicitor between the Corporation of the City of Picketing and Picketing Hockey Association Incorporated tbr the operation of snack bar concessions at the Pickering Recreation Complex Arena. BY-LAW read a first, second and third time and finally passed this 5th day of November, 2001. Wayne Arthurs, Mayor Bruce Taylor, Clerk O36 THE CORPORATION OF THE CITY OF PICKERiNG BY-LAW NO. 5903/(01 Being a by-law to to authorize the execution of a Lease Agreement between Horizon House, Where Heaven and Earth Meet and The Corporation of the City of Picketing respecting the Green River Community Centre (October 1, 2001 to September 30, 2004). WHEREAS pursuant to the provisions of the Municipal Act, R.S.O. 1990, chapter M.45, subsection 191 (1), the Council of The Corporation of the City of Picketing wishes to lease to the Horizon House, Where Heaven and Earth Meet the Green River Con~nunity Centre, being that part of Lot 34, Concession 6, Picketing, designated as Part 1, Plan 40R-6910, and the building located thereon, for a three year term while the Green River Community Centre is not required for municipal purposes; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: The Mayor and Clerk are hereby authorized to execute a renewal Lease Agreement, between the Corporation of the City of Pickering and Horizon House, Where Heaven and Earth Meet respecting the use by the Horizon House, Where Heaven and Earth Meet of the Green River Community Centre, being that part of Lot 34, Concession 6, Picketing, designated as Part 1, Plan 40R-6910 and the building located thereon for a three year period in the form attached hereto as Schedule "A". BY-LAW read a first, second and third time and finally passed this 5th day of November, 2001 Wayne Arthurs, Mayor Bruce Taylor, Clerk NOTICE OF MOTION DATE: NOVEMBER 5. 2001 MOVED BY: SECONDED BY: COUNCILLOR BRENNER COUNCILLOR HOLLAND WHEREAS the former Picketing Hydro Electric Commission was committed to beautification of Picketing through the 'burial of overhead wires in cooperation with the City of Picketing; and WHEREAS the Council of the City of Pickenng remains committed to a beautification program in targeted areas; and WHEREAS the City of Picketing and its tax payers are major shareholders in Veridian Corporation; NOW THEREFORE the Council of the Corporation of the City of Picketing requests that Vetidian Corporation honour its former commitment to the beautification of Picketing through the burial of overhead wires and, in cooperation with staff of the City of Picketing, establish an implementation plan for the continuation of this program CARRIED: Btaylor:NoM Vendian Overhead Wires MAYOR NOTICE OF MOTION DATE: MOVED BY: SECONDED BY: NOVEMBER 5, 2001 COUNCILLOR PICKLES COUNCILLOR JOHNSON WHEREAS public infrastructure is the backbone of a successful and dynamic economy; and WHEREAS Federal and Provincial financial support is essential for public infrastructure upgrades, replacement and expansion; and WHEREAS the current slowing of the economy combined with the tragic events of September 11, 2001, have created substantial uncertainty in the Canadian economy, particularly in Ontario; and WHEREAS the City of Pickering welcomes the Ontario Government's renewed commitment towards supporting public infrastructure with its recent announcement of financial assistance for public transit and roads and bridges; and WHEREAS the City of Picketing has urgent infrastructure needs that include roads, bridges, a fire hall and recreational facilities; NOW THEREFORE the Council of the City of Picketing calls on both the Federal and Provincial Governments to speed up the existing infrastructure funding process under the Canada-Ontario Infrastructure Program (COIP) and SuperBuild in order to provide a much needed economic stimulus in the face of the current economic downturn; and FURTHER THAT the Council of the City of Picketing supports the call from the Association of Municipalities of Ontario for the Federal and Ontario Governments to return to a straightforward 1/3-1/3-1/3 funding formula for COIP and SuperBuild funded projects; and FURTHER THAT this resolution be copied to the Honourable Janet Ecker, MPP, Dan McTeague, MP and the Honourable Timothy Hudak, Minister of Tourism, Culture and Recreation and responsible for the SuperBuild Program. CARRIED: Btaylor:Resolution re Infrastructure Funding MAYOR 9K5426~515 ELE~-Pi=kcrin~ T October 9,200~  ~ OCT 1 O 2001 ~o: Heads and Members of Clerks ut On[ado Municipalff~es Dear Sir or Madam: Re: New Strategy for Federal and Pr~ :ip~l Infrastructure Your assistance is urgently needed zo support municipa~ offers [o secure greater Federal and Prov;ncfal commitment for infrastructure Inves~ment. Since l,_~cal ~S~rvices Realignment, AMO has been arouinc that the pro~eAv tax base i~ n,~t.~l=~,;k~,~ enough to absorb all the infrastruCure and so~a~ ~-~'~ '+'- ~ ,' . ~ .......... '~ , c ~,¢,, ~,v,u~s costs ma~ nave been transferred by the o/her orders or governmenL And we argued tha~' the situation would only aet worse in the event of an economic downturn. ~ ]-ho Province has heard our message. The Governmeni has committed to a long-(errn funding arrarlgernent for the GO Transit System. which wili have an immediate positive effect on the rnLmicipalities wJdfin the GTA. Other communities across the Province that have public transit systems will also be oligib!o for ongoing financia! assislance. Not only has the Province returned to a policy o1: funding public in[restructure, it has not made it conditional on additional trading of services to balance this uploading. In addition, the Provinclal Government also announced that funding wilt be allocaled to roads and bridges, although no further details have yet been released. With AMO's and the municipal sector's eff~s clearly paying off with this impotent announcement, it is crucial that we continue to push for fair treaLmenl by both the Federal and Provincial Governments wil. h regard to infrastructure funding. This is all the more argent at this time given the combined tmpac[ of the ecorlomic slowdown and the events of September 11, 2001 that have created substantial unce,,-t~inty in the Canadian econocny, pacicuiarly in Ontario. Firsl and foremost, we must put pressure on ' ,', t,-x. Federal Government to follow the Pro¥~n,_.e s lead and recommit itself to public infrastrUcture f,dnding in a much larger and su stained manr, er. I wrote the Federal Government on the day of the Premior's announcement, asking them to sit down with us to make an effective tripartite iniliative. As you know, the current federal share of the Infrastructure Canada Program is significantly less than that of the Province and municipalities. The Province's recen[transit and road/bridge funding wilt result in an eve~ greater gap, Second, we must speed up tho existing infras'~ruclure funding process. The integrated Canada- Ontario lnfrasl;ructure Program and SuperBuiid funding process has proved to be slow-moving and cumbersome. There are currently hundreds of applications for infrastructure works 'in the pipeline'. In the current economic climate, we need an immediate stimulus to the economy. The program is already in place. If I:hese appfic~[ions were processed expeditiously by both the Provincial and Federal Governrnen[s, and additional federal financial aid was commitled to the program, a critical economic stimulus would take hold sooner rate,orPhan inter. Setting out an investment plan with armounced co .remitments would go a long way to buiio'ing confidence in our economy- the backbone _O.f_tl).~. nation's economy., 393 Universib'Ave.. Suiie 170! Toror.'.n ON MSG 1E6 .../2 Icl: (416) 971-9856 , toil free: 1-$77-426-6527 , [:,,×: (416) 97;-5191 , omait: ams@amo.municom.com ~0/89/81 ZZ:16:59 E$~; &~S0CIST10~ OF?-> 00T-09-01 TUE 06:27 PN 260 rt 4 '1 To l-leads and Members or Council and Clorks of Onlaiio Municipalities 905~Z885~5 CLEl~g-?ick~ring T .?~g~ 883 FAX NO, 416 971 8191 P, 02 Oc[oberg, 2001 Page 2 Thirdly, we must return to a moro straightforward and predictable 1/3-.1/3-t/3 funding formula, rather than the cornplex formula thai: delerrnines 'financial capacity' which is currently ~eing applied to SuperBuild/COtP funding proposals. The equal tripartite sharing of costs worked well in the previous Canada-Ontario Infrastructure agreements, and will serve to expedite the application process, AMC is pressing the Federal and Provincial Governments on these three urgent issues. We are asking for your support in making the municipal sector's voice heard. Time is of the essence. Federal and Provincial Governments are actively considering how to support the national and provincial economy right now. Il' your Council agrees with this approach, we have taken the liberty of d rafting a sample resolution: If it is passed, we would ask that you share It with your Federal and Provincial members of Parliament and provide a copy to AMC. I wilt be taking this matter to AMO's Board of Directors at its meeting later this month and I would like to report that municipal support is building. Thank you for considering this request. Yours very sincerely, Ann Mulvalo President attachment - Dra[t resolution 0o Right Hon, Jean Ct~r~tien, Prime Minisler Hon. David Collene[te, Minister of Transport Canada Hen, Brian Tobin, Minister of Industry Canada Hon. Lucienno Robltlard, Presidont of the'Treasury Board and Minister Responsible for Infrastructure Hon. Mike Harris, Premier of Ontario Hon. Jim Flahorty, Deputy Promier and Minister of Finance Hon. Chris Hodgson, Minister. of Municipal Affairs and Housing