Loading...
HomeMy WebLinkAboutJuly 11, 2022 - 2:00 pm - Special CouncilDraft Special Council Meeting Minutes July 11, 2022 Hybrid Electronic Meeting Council Chambers 2:00 pm Present: Mayor David Ryan Councillors: D. Pickles Absent S. Butt Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Boyd -Fire Chief S. Douglas-Murray - Director, Community Services B. Duffield -Director, Operations J. Eddy -Director, Human Resources J. Flowers -CEO & Director of Public Libraries, Pickering Public Library F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk C. Rose -Chief Planner P. Helgesen -(Acting) Division Head, Water Resources & Development Services V. Plouffe -Manager, Facilities Capital Projects N. Surti -Manager, Development Review & Urban Design R. Perera -Deputy Clerk J. Bekramchand -Senior Financial Analyst, Capital & Debt Management C. Kong -Senior Financial Analyst, Capital & Debt Management K. Ashe M. Brenner C. Doody-Hamilton B. McLean 1.Roll Call The City Clerk certified that all Members of Council were present and participating in- person, save and except Councillor Butt. 2.Disclosure of Interest Draft Special Council Meeting Minutes July 11, 2022 Hybrid Electronic Meeting Council Chambers 2:00 pm 2.1 Councillor Brenner declared a conflict of interest under the Municipal Conflict of Interest Act, with respect to Item 4.2, Report FIN 13-22, as he is the Chair of PARA Marine Search and Rescue. 3.Delegations There were no delegations. 4.Matters for Consideration 4.1 Director, Finance & Treasurer, Report FIN 12-22 2022 Development Charge Background Study 2022 Community Benefits Strategy 2022 Parkland Conveyance By-law Stan Karwowski, Director, Finance & Treasurer, provided a brief introduction to Sean-Michael Stephen, Managing Partner, Watson & Associates Economists Ltd. Sean-Michael Stephen, Managing Partner, Watson & Associates Economists Ltd., joined the meeting via electronic participation to City of Pickering Development Charges Background Study & Community Benefits Charges Strategy. Through the aid of a PowerPoint presentation, Mr. Stephen provided an overview of the study process, D.C. background study and changes to the by-law, and the CBC strategy and changes to the by-law since their release on the City’s website and the June 20, 2022 Special Meeting of Council. Resolution #966/22 Moved by Councillor Brenner Seconded by Councillor Ashe 1.That Report FIN 12-22 of the Director, Finance & Treasurer be received; 2.That the City of Pickering – Development Charges Background Study, dated May 11, 2022 as amended, prepared by Watson & Associates Economists Ltd. as required under Section 10(1) of the Development Charges Act, 1997, be approved; 3.That Council approve the follow recommendations related to Development Charges as recommended by the Finance Department: a)That the Residential Development Charges for development on Seaton Lands be approved effective as of July 12, 2022 as per Table 1; Draft Special Council Meeting Minutes July 11, 2022 Hybrid Electronic Meeting Council Chambers 2:00 pm Table 1 City of Pickering Development Charges – Seaton Lands Per Residential Dwelling Unit Effective July 12, 2022 Service Single or Semi- Detached Other Multiples Apartments - 2 Bedrooms + Apartments - Bachelor & 1 Bedroom Other Services Related to a Highway 746 575 434 266 Fire Protection Services 1,176 906 684 420 Parks and Recreation Services 13,273 10,224 7,719 4,737 Library Services 2,444 1,883 1,421 872 Growth-Related Studies 235 181 137 84 Stormwater Management 460 354 268 164 By-law Enforcement 103 79 60 37 Transportation - - - - Total 18,437 14,202 10,723 6,580 b)That the Residential Development Charges for development Outside of Seaton Lands be approved effective as of July 12, 2022 as per Table 2; Table 2 City of Pickering Development Charges – Outside of Seaton Lands Per Residential Dwelling Unit Effective July 12, 2022 Service Single or Semi- Detached Other Multiples Apartments - 2 Bedrooms + Apartments - Bachelor & 1 Bedroom Other Services Related to a Highway 746 575 434 266 Draft Special Council Meeting Minutes July 11, 2022 Hybrid Electronic Meeting Council Chambers 2:00 pm Fire Protection Services 1,176 906 684 420 Parks and Recreation Services 13,273 10,224 7,719 4,737 Library Services 2,444 1,883 1,421 872 Growth-Related Studies 235 181 137 84 Stormwater Management 460 354 268 164 By-law Enforcement 103 79 60 37 Transportation 13,461 10,369 7,829 4,805 Total 31,898 24,571 18,552 11,385 c) That the Non-Residential (Commercial, Industrial and Institutional) Development Charges be approved effective as of July 12, 2022 as shown in Table 3; Table 3 City of Pickering Development Charges Non-Residential Effective July 12, 2022 Service Per Net Ha of Prestige Employment Land in Seaton Per ft2 of Total Floor Area Municipal Wide Services: Other Services Related to a Highway 11,695 0.34 Fire Protection Services 18,492 0.53 Parks and Recreation Services 35,927 1.03 Library Services 6,698 0.19 Growth-Related Studies 1,083 0.03 Stormwater Management 7,234 0.21 By-law Enforcement 1,564 0.04 Total Municipal Wide Services 82,693 2.37 Draft Special Council Meeting Minutes July 11, 2022 Hybrid Electronic Meeting Council Chambers 2:00 pm Outside of Seaton Lands Transportation - 4.73 Total Services Outside of Seaton Lands - 4.73 Seaton 82,693 2.37 Rest of Pickering - 7.10 d) That the proposed capital programs contained in the Background Study be indicative of Council’s intention, to ensure that the studies and capital expenditures required to meet the increase in need for services related to the forecasted development will be met, as required under Paragraph 3 of subsection 5(1) of the Development Charges Act, 1997; Indexing e) That the Director, Finance & Treasurer be directed that residential and non-residential Development Charges be indexed annually on July 1 each year by applying the annual change in the Statistics Canada Quarterly “Construction Price Statistics” for the period ending March 31 of each year; Exemptions f) That all exemptions and exceptions be as required under the Development Charges Act, 1997 and as defined in the proposed By- law; Administration g) That the City continue the Reserve established for the City’s share (i.e. the non-development charge portion) of the costs of services included in the Development Charges Study and that contributions be included in the Annual Current Budget for consideration by Council; h) That the originally proposed By-law has been modified since the public meeting on June 20, 2022, and Council confirms that no further public meeting under the Development Charges Act, 1997 (S.12) is necessary as a result; i) That the City Clerk be instructed to undertake the By-law passage notification provisions under the Development Charges Act, 1997 and Ontario Regulation 82/98; Draft Special Council Meeting Minutes July 11, 2022 Hybrid Electronic Meeting Council Chambers 2:00 pm j) That the Development Charges By-law attached to this report be enacted at this meeting of Council; k) That the Director, Finance & Treasurer be authorized to revise the funding ratio’s for 2022 and prior budget approved development charge funded projects where applicable to reflect Council’s adoption of the 2022 Development Charges Background Study and Community Benefits Strategy, and any funding shortfall from development charges will be addressed when project proceeds; and, l) That the payments related to “10 percent Soft Services” as provided for by the Seaton Financial Impacts Agreement dated November 26, 2015, be increased by 17.3 percent, effective as of July 12, 2022; 4. That the City of Pickering – Community Benefits Strategy, dated May 20, 2022, and updated June 23, 2022, prepared by Watson & Associates Economists Ltd. as required under Section 37 (9) of the Planning Act, be approved; 5. That Council approve the following recommendations related to the Community Benefits Charge (CBC) as recommend by the City Development Department and the Finance Department; a) That the Community Benefits Charge for applicable development or redevelopment be approved, effective as of September 30, 2022 as follows: Unit Type CBC Charge Apartments: 2 + bedrooms $1,070 Apartments: bachelor and 1 bedroom $657 b) That the draft by-law to establish a Community Benefits Charges and Reserve Fund, be finalized and enacted at this meeting of Council, save and except, that a new Item 2.4 (c) and 2.5 (g) be added as follows: 2.4 (c) “For the purposes of this section, the first Storey at or above ground is the Storey that has its floor closest to Grade and it ceiling more than 1.8 metres above Grade.” s Draft Special Council Meeting Minutes July 11, 2022 Hybrid Electronic Meeting Council Chambers 2:00 pm 2.5 (g) “Development or Redevelopment of a building or structure for which the City has received an application for Site Plan Approval, that has been deemed complete by the City, on or before the passing of this By-law, and where development or redevelopment has satisfied the following requirements: (i) the zoning by-law to permit the development or redevelopment is in full force and effect with no appeals, on or before December 31, 2022; and, (ii) Council has passed a Zoning By-law to lift or remove any (H) Holding Symbol on the subject lands on or before the passing of this By-law.” c) That the Director, Finance & Treasurer be directed that Community Benefit Charges be indexed annually on July 1 each year by applying the annual change in the Statistics Canada Quarterly “Construction Price Statistics” for the period ending March 31 of each year; d) That the originally proposed By-law has been modified since the public meeting on June 20, 2022, and Council confirms that no further consultation under the Planning Act, 1990 (section 10) is necessary; e) That the City Clerk be instructed to undertake the By-law passage notification provisions under the Planning Act, 1990 and Ontario Regulation 509/20; f) That any funding shortfall for Administration Services - consulting costs due to the adoption of the 2022 Community Benefits Charge Strategy be addressed when the consulting work proceeds; and, g) That the Public Benefits Reserve Fund By-law No. 7590/17 be repealed and the associated Reserve Fund be closed once the committed funds are spent. 6. That Council approve the following recommendations related to Parkland Conveyance By-law as recommended by the City Development Department: a) That the draft by-law to require the Conveyance of Land for Park or Other Public Recreational Purposes as a condition of development or redevelopment, or the subdivision of lands, be finalized and enacted at this meeting of Council; Draft Special Council Meeting Minutes July 11, 2022 Hybrid Electronic Meeting Council Chambers 2:00 pm b) That the City Clerk be instructed to undertake the By-law passage notification provisions under the Planning Act, 1990 and Ontario Regulation 509/20; and, c) That the balance of funds in the Parkland Dedication Reserve Fund collected under By-law No. 7341/14 be combined with the newly established Parkland Conveyance By-law; 7. That the appropriate staff of the City of Pickering be authorized to give effect thereto. Carried 4.2 Director, Finance & Treasurer, Report FIN 13-22 PARA Marine Search & Rescue Grant Request Having previously declared a conflict of interest, Councillor Brenner did not take part in the discussion or vote on this item. A brief discussion period ensued between Members of Council regarding:  weed issues in the Frenchman’s Bay and its impact to the PARA Marine Search & Rescue’s efforts; and,  the importance of supporting the volunteer PARA Marine Search & Rescue’s efforts. Resolution #967/22 Moved by Councillor McLean Seconded by Councillor Pickles 1. That Report FIN 13-22 of the Director, Finance & Treasurer be received; 2. That Council approve a grant in the amount of $13,500 to PARA Marine Search & Rescue and this expense be funded from account 503040.11100; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried Unanimously on a Recorded Vote 4.3 Director, Corporate Services & City Solicitor, Report CLK 04-22 Appointment of an Integrity Commissioner Draft Special Council Meeting Minutes July 11, 2022 Hybrid Electronic Meeting Council Chambers 2:00 pm - 2022 – 2026 Term of Council Resolution #968/22 Moved by Councillor Brenner Seconded by Councillor Doody-Hamilton 1. That Report CLK 04-22, regarding Appointment of an Integrity Commissioner, be received; 2. That Council appoints Principles Integrity as Integrity Commissioner for the City of Pickering for the Term of Council commencing November 15, 2022, with the option to renew for an additional Council Term, subject to the Council of the Regional Municipality of Durham approving and authorizing the appointment of Principles Integrity in accordance with Section 223.3 of the Municipal Act as the Regional Municipality of Durham’s Integrity Commissioner; 3. That the draft By-law, included as Attachment #1 to Report CLK 04-22 to confirm the appointment of Principles Integrity as the provider of Integrity Commissioner services for the City of Pickering, be enacted; 4. That subject to the enactment of the By-law to appoint Principles Integrity, that the Mayor and Clerk be authorized to execute an agreement with Principles Integrity, for Integrity Commissioner Services for the City of Pickering, consistent with the draft by-law and on terms satisfactory to the City Clerk and Director, Corporate Services & City Solicitor; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Carried 4.4 Fire Chief, Report FIR 03-22 Agreement to Provide Medical Oversight Services - Lakeridge Health Central East Prehospital Care Program (CEPCP) Resolution #969/22 Moved by Councillor Pickles Seconded by Councillor McLean Draft Special Council Meeting Minutes July 11, 2022 Hybrid Electronic Meeting Council Chambers 2:00 pm 1. That Report FIR 03-22 of the Fire Chief, regarding the Agreement to provide Medical Oversight Services between Pickering Fire Services and Lakeridge Health, be received; 2. That the Mayor and City Clerk be authorized to execute the Agreement with Lakeridge Health Central East Prehospital Care Program (CEPCP) to provide Medical Oversight and training to the Pickering Fire Department, set out in Attachment 1 to this report, subject to minor revisions as may be required by the Fire Chief and the Director, Corporate Services & City Solicitor; and, 3. That appropriate City of Pickering officials be authorized to take the necessary actions to implement the recommendations in this Report. Carried 4.5 Director, Operations, Report OPS 17-22 Additional Funds for Pickering Heritage & Community Centre Pre-Construction Costs Resolution #970/22 Moved by Councillor McLean Seconded by Councillor Brenner 1. That Report OPS 17-22 of the Director, Operations regarding additional costs for pre-construction work to be completed for the Pickering Heritage & Community Centre (PHCC) at the Pickering Museum Village be received; 2. That unspent funds provided by Reports CS 19-18 and CS 34-18 for architectural, landscape and engineering services for the Pickering Heritage & Community Centre at the Pickering Museum Village be re- allocated for the conversion of existing technical documents to meet Net - Zero Design criteria in accordance with the City’s Green and Inclusive Community Buildings (GICB) grant application and other related costs included in Recommendations 3 to 5 below, and as presented in Table 3; 3. That as per the proposal submitted by Hariri Pontarini Architects dated June 17, 2022, in the amount of $438,327.00 (HST included), and net cost of $394,727.00 (net of HST rebate) be approved; 4. That in accordance with Purchasing Policy Item 10.03 (c), proposal V 22024 dated June 17, 2022, as submitted by Vertical Stat -Up Draft Special Council Meeting Minutes July 11, 2022 Hybrid Electronic Meeting Council Chambers 2:00 pm Commissioning in the amount of $67,992.00 (HST included), and a net cost of $61,229.00 (net of HST rebate) be approved; 5. That in accordance with Purchasing Policy Item 10.03 (c), proposal P22- 007 dated June 17, 2022, as submitted by Independent Project Managers in the amount of $37,340.00 (HST Included), and a net cost of $33,626.00 (net of HST rebate) be approved; 6. That the Director, Finance & Treasurer be authorized to f inance the additional net costs of $576,078.00 from the unspent funds by applying the funding ratio as per 2022 Development Charges Background Study as follows: a) the sum of $99,765.00 by a transfer from the Rate Stabilization Reserve; b) the sum of $21,211.00 by a transfer from the DC City Share Reserve; c) the sum of $241,952.00 by a transfer from the Development Charges Reserve Fund – Parks & Recreation; d) the sum of $23,043.00 by a transfer from the Development Charges Reserve Fund – Library Services; e) the sum of $190,107.00 from the GICB grant; and, 7. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 5. By-law s 5.1 By-law 7953/22 Being a By-law Regarding Development Charges. 5.2 By-law 7954/22 Being a By-law to Establish Community Benefits Charges for the City of Pickering and hereby establish the Community Benefits Charges Reserve Fund. Draft Special Council Meeting Minutes July 11, 2022 Hybrid Electronic Meeting Council Chambers 2:00 pm 5.3 By-law 7955/22 Being a By-law to require the conveyance of land for park or other public recreational purposes as a condition of development or redevelopment, or the subdivision of lands. 5.4 By-law 7956/22 Being a by-law to confirm the Appointment of Principles Integrity as the Integrity Commissioner for the City of Pickering. 5.5 By-law 7957/22 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 18, Concession 1, Parts 1 to 20 and 22 to 40, Parts 21 and 41, 40R-26237 (Save and Except Parts 1 to 3, 40R-27791), City of Pickering (A 07/20) (SmartCentres) Mayor Ryan noted that By-law 7954/22 was before Council as amended by adding the additional clauses 2.4 (c) and 2.5 (g). Resolution #971/22 Moved by Councillor Brenner Seconded by Councillor McLean That By-law Numbers 7953/22 through 7957/22 be approved. Carried Mayor Ryan, as Chair, granted Councillor McLean a point of privilege to make an announcement pertaining to his decision to retire from municipal politics. Councillor McLean spoke of his time as an elected official for the City of Pickering and announced that he would not be seeking re-election in the 2022 City of Pickering Municipal Election. 5. Confirmation By-law By-law 7958/22 Councillor McLean, seconded by Councillor Doody-Hamilton moved for leave to introduce a by-law of the City of Pickering to confirm the proceedings of July 8, 2022. Draft Special Council Meeting Minutes July 11, 2022 Hybrid Electronic Meeting Council Chambers 2:00 pm Carried 6. Adjournment Moved by Councillor McLean Seconded by Councillor Doody-Hamilton That the meeting be adjourned. Carried The meeting adjourned at 2:24 pm Dated this 11th of July, 2022. David Ryan, Mayor Susan Cassel, City Clerk