HomeMy WebLinkAboutJuly 11, 2022 - 2:00 pm - Special CouncilDraft Special Council
Meeting Minutes
July 11, 2022
Hybrid Electronic Meeting
Council Chambers
2:00 pm
Present:
Mayor David Ryan
Councillors:
D. Pickles
Absent
S. Butt
Also Present:
M. Carpino -Chief Administrative Officer
K. Bentley -Director, City Development & CBO
P. Bigioni -Director, Corporate Services & City Solicitor
S. Boyd -Fire Chief
S. Douglas-Murray - Director, Community Services
B. Duffield -Director, Operations
J. Eddy -Director, Human Resources
J. Flowers -CEO & Director of Public Libraries, Pickering Public Library
F. Jadoon -Director, Economic Development & Strategic Projects
S. Karwowski -Director, Finance & Treasurer
S. Cassel -City Clerk
C. Rose -Chief Planner
P. Helgesen -(Acting) Division Head, Water Resources & Development Services
V. Plouffe -Manager, Facilities Capital Projects
N. Surti -Manager, Development Review & Urban Design
R. Perera -Deputy Clerk
J. Bekramchand -Senior Financial Analyst, Capital & Debt Management
C. Kong -Senior Financial Analyst, Capital & Debt Management
K. Ashe
M. Brenner
C. Doody-Hamilton
B. McLean
1.Roll Call
The City Clerk certified that all Members of Council were present and participating in-
person, save and except Councillor Butt.
2.Disclosure of Interest
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2.1 Councillor Brenner declared a conflict of interest under the Municipal Conflict of
Interest Act, with respect to Item 4.2, Report FIN 13-22, as he is the Chair of
PARA Marine Search and Rescue.
3.Delegations
There were no delegations.
4.Matters for Consideration
4.1 Director, Finance & Treasurer, Report FIN 12-22
2022 Development Charge Background Study
2022 Community Benefits Strategy
2022 Parkland Conveyance By-law
Stan Karwowski, Director, Finance & Treasurer, provided a brief introduction to
Sean-Michael Stephen, Managing Partner, Watson & Associates Economists Ltd.
Sean-Michael Stephen, Managing Partner, Watson & Associates Economists Ltd.,
joined the meeting via electronic participation to City of Pickering Development
Charges Background Study & Community Benefits Charges Strategy. Through the
aid of a PowerPoint presentation, Mr. Stephen provided an overview of the study
process, D.C. background study and changes to the by-law, and the CBC strategy
and changes to the by-law since their release on the City’s website and the June
20, 2022 Special Meeting of Council.
Resolution #966/22
Moved by Councillor Brenner
Seconded by Councillor Ashe
1.That Report FIN 12-22 of the Director, Finance & Treasurer be received;
2.That the City of Pickering – Development Charges Background Study,
dated May 11, 2022 as amended, prepared by Watson & Associates
Economists Ltd. as required under Section 10(1) of the Development
Charges Act, 1997, be approved;
3.That Council approve the follow recommendations related to Development
Charges as recommended by the Finance Department:
a)That the Residential Development Charges for development on
Seaton Lands be approved effective as of July 12, 2022 as per Table 1;
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Table 1
City of Pickering Development Charges – Seaton Lands
Per Residential Dwelling Unit
Effective July 12, 2022
Service
Single or
Semi-
Detached
Other
Multiples
Apartments - 2
Bedrooms +
Apartments -
Bachelor & 1
Bedroom
Other Services
Related to a
Highway
746 575 434 266
Fire Protection
Services
1,176 906 684 420
Parks and
Recreation
Services
13,273 10,224 7,719 4,737
Library Services 2,444 1,883 1,421 872
Growth-Related
Studies
235 181 137 84
Stormwater
Management
460 354 268 164
By-law
Enforcement
103 79 60 37
Transportation - - - -
Total 18,437 14,202 10,723 6,580
b)That the Residential Development Charges for development Outside
of Seaton Lands be approved effective as of July 12, 2022 as per Table
2;
Table 2
City of Pickering Development Charges – Outside of Seaton Lands
Per Residential Dwelling Unit
Effective July 12, 2022
Service
Single or
Semi-
Detached
Other
Multiples
Apartments -
2 Bedrooms
+
Apartments -
Bachelor & 1
Bedroom
Other Services
Related to a
Highway
746 575 434 266
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Fire Protection
Services
1,176 906 684 420
Parks and
Recreation
Services
13,273 10,224 7,719 4,737
Library Services 2,444 1,883 1,421 872
Growth-Related
Studies
235 181 137 84
Stormwater
Management
460 354 268 164
By-law
Enforcement
103 79 60 37
Transportation 13,461 10,369 7,829 4,805
Total 31,898 24,571 18,552 11,385
c) That the Non-Residential (Commercial, Industrial and Institutional)
Development Charges be approved effective as of July 12, 2022 as
shown in Table 3;
Table 3
City of Pickering Development Charges
Non-Residential
Effective July 12, 2022
Service
Per Net Ha of Prestige
Employment Land in
Seaton
Per ft2 of Total
Floor Area
Municipal Wide
Services:
Other Services Related
to a Highway
11,695 0.34
Fire Protection Services 18,492 0.53
Parks and Recreation
Services
35,927 1.03
Library Services 6,698 0.19
Growth-Related Studies 1,083 0.03
Stormwater
Management
7,234 0.21
By-law Enforcement 1,564 0.04
Total Municipal Wide
Services
82,693 2.37
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Outside of Seaton
Lands
Transportation - 4.73
Total Services Outside
of Seaton Lands
- 4.73
Seaton 82,693 2.37
Rest of Pickering - 7.10
d) That the proposed capital programs contained in the Background Study
be indicative of Council’s intention, to ensure that the studies and capital
expenditures required to meet the increase in need for services related
to the forecasted development will be met, as required under Paragraph
3 of subsection 5(1) of the Development Charges Act, 1997;
Indexing
e) That the Director, Finance & Treasurer be directed that residential and
non-residential Development Charges be indexed annually on July 1
each year by applying the annual change in the Statistics Canada
Quarterly “Construction Price Statistics” for the period ending March 31
of each year;
Exemptions
f) That all exemptions and exceptions be as required under the
Development Charges Act, 1997 and as defined in the proposed By-
law;
Administration
g) That the City continue the Reserve established for the City’s share (i.e.
the non-development charge portion) of the costs of services included in
the Development Charges Study and that contributions be included in
the Annual Current Budget for consideration by Council;
h) That the originally proposed By-law has been modified since the public
meeting on June 20, 2022, and Council confirms that no further public
meeting under the Development Charges Act, 1997 (S.12) is necessary
as a result;
i) That the City Clerk be instructed to undertake the By-law passage
notification provisions under the Development Charges Act, 1997 and
Ontario Regulation 82/98;
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j) That the Development Charges By-law attached to this report be enacted
at this meeting of Council;
k) That the Director, Finance & Treasurer be authorized to revise the
funding ratio’s for 2022 and prior budget approved development charge
funded projects where applicable to reflect Council’s adoption of the
2022 Development Charges Background Study and Community
Benefits Strategy, and any funding shortfall from development charges
will be addressed when project proceeds; and,
l) That the payments related to “10 percent Soft Services” as provided for
by the Seaton Financial Impacts Agreement dated November 26, 2015,
be increased by 17.3 percent, effective as of July 12, 2022;
4. That the City of Pickering – Community Benefits Strategy, dated May 20,
2022, and updated June 23, 2022, prepared by Watson & Associates
Economists Ltd. as required under Section 37 (9) of the Planning Act, be
approved;
5. That Council approve the following recommendations related to the
Community Benefits Charge (CBC) as recommend by the City
Development Department and the Finance Department;
a) That the Community Benefits Charge for applicable development or
redevelopment be approved, effective as of September 30, 2022 as
follows:
Unit Type CBC Charge
Apartments: 2 + bedrooms $1,070
Apartments: bachelor and 1 bedroom $657
b) That the draft by-law to establish a Community Benefits Charges and
Reserve Fund, be finalized and enacted at this meeting of Council,
save and except, that a new Item 2.4 (c) and 2.5 (g) be added as
follows:
2.4 (c) “For the purposes of this section, the first Storey at or above
ground is the Storey that has its floor closest to Grade and it
ceiling more than 1.8 metres above Grade.”
s
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2.5 (g) “Development or Redevelopment of a building or structure for
which the City has received an application for Site Plan
Approval, that has been deemed complete by the City, on or
before the passing of this By-law, and where development or
redevelopment has satisfied the following requirements:
(i) the zoning by-law to permit the development or
redevelopment is in full force and effect with no
appeals, on or before December 31, 2022; and,
(ii) Council has passed a Zoning By-law to lift or remove
any (H) Holding Symbol on the subject lands on or
before the passing of this By-law.”
c) That the Director, Finance & Treasurer be directed that Community
Benefit Charges be indexed annually on July 1 each year by applying
the annual change in the Statistics Canada Quarterly “Construction
Price Statistics” for the period ending March 31 of each year;
d) That the originally proposed By-law has been modified since the
public meeting on June 20, 2022, and Council confirms that no further
consultation under the Planning Act, 1990 (section 10) is necessary;
e) That the City Clerk be instructed to undertake the By-law passage
notification provisions under the Planning Act, 1990 and Ontario
Regulation 509/20;
f) That any funding shortfall for Administration Services - consulting
costs due to the adoption of the 2022 Community Benefits Charge
Strategy be addressed when the consulting work proceeds; and,
g) That the Public Benefits Reserve Fund By-law No. 7590/17 be
repealed and the associated Reserve Fund be closed once the
committed funds are spent.
6. That Council approve the following recommendations related to Parkland
Conveyance By-law as recommended by the City Development
Department:
a) That the draft by-law to require the Conveyance of Land for Park or
Other Public Recreational Purposes as a condition of development or
redevelopment, or the subdivision of lands, be finalized and enacted
at this meeting of Council;
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b) That the City Clerk be instructed to undertake the By-law passage
notification provisions under the Planning Act, 1990 and Ontario
Regulation 509/20; and,
c) That the balance of funds in the Parkland Dedication Reserve Fund
collected under By-law No. 7341/14 be combined with the newly
established Parkland Conveyance By-law;
7. That the appropriate staff of the City of Pickering be authorized to give
effect thereto.
Carried
4.2 Director, Finance & Treasurer, Report FIN 13-22
PARA Marine Search & Rescue Grant Request
Having previously declared a conflict of interest, Councillor Brenner did not take
part in the discussion or vote on this item.
A brief discussion period ensued between Members of Council regarding:
weed issues in the Frenchman’s Bay and its impact to the PARA Marine
Search & Rescue’s efforts; and,
the importance of supporting the volunteer PARA Marine Search &
Rescue’s efforts.
Resolution #967/22
Moved by Councillor McLean
Seconded by Councillor Pickles
1. That Report FIN 13-22 of the Director, Finance & Treasurer be received;
2. That Council approve a grant in the amount of $13,500 to PARA Marine
Search & Rescue and this expense be funded from account 503040.11100;
and,
3. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect hereto.
Carried Unanimously on a Recorded Vote
4.3 Director, Corporate Services & City Solicitor, Report CLK 04-22
Appointment of an Integrity Commissioner
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- 2022 – 2026 Term of Council
Resolution #968/22
Moved by Councillor Brenner
Seconded by Councillor Doody-Hamilton
1. That Report CLK 04-22, regarding Appointment of an Integrity
Commissioner, be received;
2. That Council appoints Principles Integrity as Integrity Commissioner for the
City of Pickering for the Term of Council commencing November 15, 2022,
with the option to renew for an additional Council Term, subject to the
Council of the Regional Municipality of Durham approving and authorizing
the appointment of Principles Integrity in accordance with Section 223.3 of
the Municipal Act as the Regional Municipality of Durham’s Integrity
Commissioner;
3. That the draft By-law, included as Attachment #1 to Report CLK 04-22 to
confirm the appointment of Principles Integrity as the provider of Integrity
Commissioner services for the City of Pickering, be enacted;
4. That subject to the enactment of the By-law to appoint Principles Integrity,
that the Mayor and Clerk be authorized to execute an agreement with
Principles Integrity, for Integrity Commissioner Services for the City of
Pickering, consistent with the draft by-law and on terms satisfactory to the
City Clerk and Director, Corporate Services & City Solicitor; and,
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this Report.
Carried
4.4 Fire Chief, Report FIR 03-22
Agreement to Provide Medical Oversight Services
- Lakeridge Health Central East Prehospital Care Program (CEPCP)
Resolution #969/22
Moved by Councillor Pickles
Seconded by Councillor McLean
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1. That Report FIR 03-22 of the Fire Chief, regarding the Agreement to
provide Medical Oversight Services between Pickering Fire Services
and Lakeridge Health, be received;
2. That the Mayor and City Clerk be authorized to execute the Agreement
with Lakeridge Health Central East Prehospital Care Program (CEPCP)
to provide Medical Oversight and training to the Pickering Fire
Department, set out in Attachment 1 to this report, subject to minor
revisions as may be required by the Fire Chief and the Director,
Corporate Services & City Solicitor; and,
3. That appropriate City of Pickering officials be authorized to take the
necessary actions to implement the recommendations in this Report.
Carried
4.5 Director, Operations, Report OPS 17-22
Additional Funds for Pickering Heritage & Community Centre
Pre-Construction Costs
Resolution #970/22
Moved by Councillor McLean
Seconded by Councillor Brenner
1. That Report OPS 17-22 of the Director, Operations regarding additional
costs for pre-construction work to be completed for the Pickering Heritage
& Community Centre (PHCC) at the Pickering Museum Village be received;
2. That unspent funds provided by Reports CS 19-18 and CS 34-18 for
architectural, landscape and engineering services for the Pickering
Heritage & Community Centre at the Pickering Museum Village be re-
allocated for the conversion of existing technical documents to meet Net -
Zero Design criteria in accordance with the City’s Green and Inclusive
Community Buildings (GICB) grant application and other related costs
included in Recommendations 3 to 5 below, and as presented in Table 3;
3. That as per the proposal submitted by Hariri Pontarini Architects dated
June 17, 2022, in the amount of $438,327.00 (HST included), and net cost
of $394,727.00 (net of HST rebate) be approved;
4. That in accordance with Purchasing Policy Item 10.03 (c), proposal V
22024 dated June 17, 2022, as submitted by Vertical Stat -Up
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Commissioning in the amount of $67,992.00 (HST included), and a net cost
of $61,229.00 (net of HST rebate) be approved;
5. That in accordance with Purchasing Policy Item 10.03 (c), proposal P22-
007 dated June 17, 2022, as submitted by Independent Project Managers
in the amount of $37,340.00 (HST Included), and a net cost of $33,626.00
(net of HST rebate) be approved;
6. That the Director, Finance & Treasurer be authorized to f inance the
additional net costs of $576,078.00 from the unspent funds by applying the
funding ratio as per 2022 Development Charges Background Study as
follows:
a) the sum of $99,765.00 by a transfer from the Rate Stabilization
Reserve;
b) the sum of $21,211.00 by a transfer from the DC City Share
Reserve;
c) the sum of $241,952.00 by a transfer from the Development
Charges Reserve Fund – Parks & Recreation;
d) the sum of $23,043.00 by a transfer from the Development Charges
Reserve Fund – Library Services;
e) the sum of $190,107.00 from the GICB grant; and,
7. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect hereto.
Carried
5. By-law s
5.1 By-law 7953/22
Being a By-law Regarding Development Charges.
5.2 By-law 7954/22
Being a By-law to Establish Community Benefits Charges for the City of Pickering
and hereby establish the Community Benefits Charges Reserve Fund.
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5.3 By-law 7955/22
Being a By-law to require the conveyance of land for park or other public
recreational purposes as a condition of development or redevelopment, or the
subdivision of lands.
5.4 By-law 7956/22
Being a by-law to confirm the Appointment of Principles Integrity as the Integrity
Commissioner for the City of Pickering.
5.5 By-law 7957/22
Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to
implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot
18, Concession 1, Parts 1 to 20 and 22 to 40, Parts 21 and 41, 40R-26237 (Save
and Except Parts 1 to 3, 40R-27791), City of Pickering (A 07/20) (SmartCentres)
Mayor Ryan noted that By-law 7954/22 was before Council as amended by adding
the additional clauses 2.4 (c) and 2.5 (g).
Resolution #971/22
Moved by Councillor Brenner
Seconded by Councillor McLean
That By-law Numbers 7953/22 through 7957/22 be approved.
Carried
Mayor Ryan, as Chair, granted Councillor McLean a point of privilege to make an
announcement pertaining to his decision to retire from municipal politics.
Councillor McLean spoke of his time as an elected official for the City of Pickering
and announced that he would not be seeking re-election in the 2022 City of
Pickering Municipal Election.
5. Confirmation By-law
By-law 7958/22
Councillor McLean, seconded by Councillor Doody-Hamilton moved for leave to introduce
a by-law of the City of Pickering to confirm the proceedings of July 8, 2022.
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Carried
6. Adjournment
Moved by Councillor McLean
Seconded by Councillor Doody-Hamilton
That the meeting be adjourned.
Carried
The meeting adjourned at 2:24 pm
Dated this 11th of July, 2022.
David Ryan, Mayor
Susan Cassel, City Clerk