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HomeMy WebLinkAboutJune 27, 2022 Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Present: Mayor David Ryan Councillors: D. Pickles Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief S. Douglas-Murray - Director, Community Services B. Duffield - Director, Operations J. Eddy - Director, Human Resources R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk C. Rose - Chief Planner V. Plouffe - Manager, Facilities Capital Projects R. Perera - Deputy Clerk N. Zahoor - Transportation Engineer L. Arshad - Senior Economic Development Officer K. Ashe M. Brenner S. Butt C. Doody-Hamilton B. McLean 1. Roll Call The City Clerk certified that all Members of Council were present and participating in- person. 2. Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. 3. Indigenous Land Acknowledgment Statement Mayor Ryan read the Indigenous Land Acknowledgment Statement. Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm 4.Disclosure of Interest 4.1 Councillor McLean declared a conflict of interest under the Municipal Conflict of Interest Act, with respect to Item 8.4, Corr. 29-22, Heritage Pickering Advisory Committee 2021 Year End Report and 2022 Workplan, as his son owns a heritage property included in the Committee’s Year End Report to Council. Councillor McLean did not take part in the discussion or vote on this matter. 5.Adoption of Minutes Resolution #928/22 Moved by Councillor Pickles Seconded by Councillor Brenner Council Minutes, May 24, 2022 Executive Committee Minutes, June 6, 2022 Special Council Minutes, June 6, 2022 Planning & Development Committee Minutes, June 6, 2022 Special Council Minutes, June 20, 2022 Carried 6.Presentations 6.1 Colin Thomson, Commodore Ivan Barsby, Vice Commodore Gary Endicott, Past Commodore PARA Marine Search & Rescue Re: Presentation to Councillor McLean in Recognition of his Tenure as Chair of PARA Marine Search and Rescue Colin Thomson, Commodore, and Ivan Barsby, Vice Commodore, PARA Marine Search & Rescue, appeared before Council to present a gift to Councillor McLean in recognition of his tenure as Chair of PARA Marine Search and Rescue. Mr. Thomson thanked Council for their continued support and spoke to Councillor McLean’s leadership to expand the Board, increase community awareness and develop relationships to move PARA Marine Search & Rescue forward. He advised that Councillor Mclean was stepping down from the Board as he was retiring in the coming year and welcomed Councillor Brenner as the new Chairperson. Mayor Ryan thanked PARA Marine Search & Rescue for their work and acknowledged Councillor McLean for his work on the organization. Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Councillor McLean spoke to the work done by PARA Marine Search & Rescue and his time as Chair for the organization, and expressed his support for Councillor Brenner’s role as the new Chair. 7. Delegations 7.1 Charles Peralta, Owner/Barber, FYF Studio Re: Waterfront Permit Parking Charles Peralta, Owner/Barber, FYF Studio, appeared before Council to speak to the Waterfront Permit Parking System. Mr. Peralta discussed the negative impact of the permit parking system on his business, including customers incurring $60 parking fines and the loss of customers as the business is new and relies on walk- in traffic. He suggested a number of solutions such as offering a grace period, limiting paid parking to peak hours, and allowing businesses to validate parking tickets for their customers. 7.2 Bernadette Recto, Owner, Pilates by Bernadette Re: Corr. 28-22 Bernadette Recto, Owner, Pilates by Bernadette Objection to the City’s Proposed Waterfront Paid Parking Bernadette Recto, Owner, Pilates by Bernadette, appeared before Council to speak to Corr. 28-22, Objection to the City’s Proposed Waterfront Paid Parking. Ms. Recto referred to Staff Report BYL 02-21 and that the Report recommended that staff undertake consultation with local businesses. She added that the consultation had not yet taken place and requested that Council ask staff to undertake the direction as noted in Report BYL 02-21. She stated that Pickering’s waterfront was different from other waterfront municipalities with paid parking, as it has a business and a residential component which would require special accommodations to be made. She further added that Report BYL 02-21 discussed both residential and business parking and the need for public consultation, and added that if consultation had taken place, that she would like to view the records of the meeting. Ms. Recto noted that while the system was implemented to alleviate costs of maintaining the waterfront, it is now taxing those who would like to shop and work at the waterfront. She spoke to the need for solutions adding that asking customers to park in residential areas was not a viable solution. Ms. Recto concluded her delegation by asking that the program be paused until such time that consultation with the businesses at the waterfront is complete. A question and answer period ensued between Members of Council and Ms. Recto, regarding: • whether Pilates by Bernadette employed staff residing outside of Pickering; and, • whether efforts were made to notify customers of the new parking system. Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm 7.3 Rev. Michlynn Walton, Owner/Operator, Grandads Ice Cream Parlour Re: Corr. 27-22 Rev. Michlynn Walton, Owner/Operator, Granddads Ice Cream Parlour Immediate Implementation of Business Improvement Measures Rev. Michlynn Walton, Owner/Operator, Grandads Ice Cream Parlour, appeared before Council to speak to Corr. 28-22, Objection to the City’s Proposed Waterfront Paid Parking. Rev. Walton advised that at an April 7th meeting, businesses were informed of the way forward but not given an opportunity to comment on the paid parking system. She discussed how the system isolated seniors as visitors and that caretakers were fined from $30 to $75, adding that seniors were also struggling with navigating the online parking permit application process. She further advised that there was no public transportation to the Pickering Nautical Village and that with the new paid parking system, employees were required to pay to work. She spoke to the ways in which Grandads Ice Cream Parlour was involved and invested in Pickering, and that most of their customers were coming from outside of Pickering. Rev. Michlynn discussed the ways in which businesses were starting to recover from the COVID-19 pandemic and that the new paid parking system had further negatively impacted the success of small businesses in the area. She discussed communication with Members of Council and staff and questioned where she should park her vehicle. She asked for immediate relief for all of the customers who visit the Nautical Village, such as through a three-hour grace period along both sides of Liverpool Road, and that the three-hour grace period be extended to visitors of the surrounding communities. A question and answer period ensued between Members of Council and Rev. Michlynn regarding: • whether consideration for the creation of a BIA should be done in the future as a long-term solution rather than an immediate solution; and, • suggestions to alleviate the concerns with the paid parking system. 7.4 Eileen Higdon Re: Municipal Elections and Voter Engagement Eileen Higdon, 852 Fairview Avenue, appeared before Council to speak to Municipal Elections and voter engagement. She stated that during the 2018 Municipal Election, less than 30% of electors voted and spoke to the need for voter engagement and female representation on Council. Ms. Higdon spoke to her time as a Member of Pickering City Council and the female representation within the Federal Government. She further discussed the negative impacts of voter apathy, including the City’s ward boundaries remaining the same, and planning decisions being made in favour of developers. She concluded her delegation by speaking to the need to trust the new City management to organize a fair and clean election and encouraged electors to make a plan to vote on Election Day. Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Clarification was sought from the City Clerk pertaining to the recent Ward Boundary Review, and the reasons why the boundaries could not be implemented for the 2022 Municipal Election. 7.5 Mark Iogna, Senior Project Manager, Tribute (Liverpool) Limited Michael Testaguzza, Planner, The Biglieri Group Re: Report PLN 29-22 Zoning By-law Amendment Application A 08/21 (R1) Tribute (Liverpool) Limited Northwest corner of Highway 401 and Liverpool Road Mark Iogna, Senior Project Manager, Tribute (Liverpool) Limited, and Michael Testaguzza, Planner, The Biglieri Group, appeared before Council for questions. There were no questions from Members of Council. 7.6 Linda Cook Re: Corr. 28-22 Bernadette Recto, Owner, Pilates by Bernadette Objection to the City’s Proposed Waterfront Paid Parking Linda Cook, 842 Miriam Road, appeared before Council to speak to Corr. 28-22, Objection to the City’s Proposed Waterfront Paid Parking. She discussed the inception of the Nautical village and how the need for appropriate consultations were overlooked. Ms. Cook asked whether the new paid parking system was creating barriers for out-of-town visitors as the Nautical Village was a destination community. She further asked whether businesses and residents could pre- register their visitors for free parking and for the need to consider a simplified process. She added that there were many waterfront communities with successful paid parking systems and asked that the matter be revisited. 7.7 Michele Bolton, Owner, OpenStudio Art Cafe Re: Corr. 28-22 Bernadette Recto, Owner, Pilates by Bernadette Objection to the City’s Proposed Waterfront Paid Parking Michele Bolton, Owner, OpenStudio Art Cafe, appeared before Council to speak to Corr. 28-22, Objection to the City’s Proposed Waterfront Paid Parking. She stated that arts and music have attracted visitors from other communities to the Nautical Village due its location. Ms. Bolton discussed the adverse impacts of the new permit parking system, including the system not having provisions in place to allow customers enough time to buy a coffee without purchasing a parking ticket, the struggle for seniors to operate the parking application, and live musicians wishing to play on the streets now needing to pay for parking. She stated that businesses should not be impacted and spoke to a petition on the matter which Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm would soon be submitted to the City. Ms. Bolton concluded her delegation by asking for reasonable solutions. 7.8 Paul Lalla Re: Corr. 28-22 Bernadette Recto, Owner, Pilates by Bernadette Objection to the City’s Proposed Waterfront Paid Parking Paul Lalla, 75 Millington Cresent, appeared before Council to speak to Corr. 28- 22, Objection to the City’s Proposed Waterfront Paid Parking. Mr. Lalla stated that he was a musician in the Nautical Village and spoke to the ways in which the new paid parking system had negatively impacted the morale and spirit of the small businesses in the Nautical Village who were starting to recover from the COVID- 19 pandemic. He concluded his delegation by stating that he has a flip phone and asked how he could download the parking application. 7.9 Bhupinder Kala Re: Corr. 28-22 Bernadette Recto, Owner, Pilates by Bernadette Objection to the City’s Proposed Waterfront Paid Parking Bhupinder Kala, 597 Liverpool Road, appeared before Council to speak to Corr. 28-22, Objection to the City’s Proposed Waterfront Paid Parking. She stated that she lived in the Nautical Village by the ice cream parlour and that the area was zoned for commercial use. She discussed how the paid parking system was adversely impacting the small businesses in the area as they were slowly starting to recover from the COVID-19 pandemic, which had already reduced the number of customers. She spoke to the lack of proper consultation, public transportation to the area, and asked whether the system was discriminating against those who were unable to afford paid parking. She further discussed the ways in which ticketing was being done by the City’s By-law Officers. She concluded her delegation by asking that parking for the roads in front of businesses be free with the residential roads maintaining the paid parking system. 7.10 Evanne Willson Re: Corr. 28-22 Bernadette Recto, Owner, Pilates by Bernadette Objection to the City’s Proposed Waterfront Paid Parking Evanne Willson, 1665 Avonmore Square, appeared before Council to speak to Corr. 28-22, Objection to the City’s Proposed Waterfront Paid Parking. She stated that she regularly attended the waterfront with her out of town friends to swim and that since the implementation of the new paid parking system, this was no longer possible as her friends were no longer willing to drive to the waterfront and pay for parking. She said that she was a Pickering resident, however, she does not own a Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm vehicle and cannot apply for a parking permit. She concluded her delegation by asking that a system be created to provide parking permits for residents who do not own a vehicle adding that this could be achieved within a week. A brief question and answer period ensued between Members of Council and Ms. Wilson regarding whether staff had reached out to address her concerns. 7.11 Duncan Webster, Senior Development Manager, TACC Developments Re: Report CAO 09-22 Employment Land Strategy Review Duncan Webster, Senior Development Manager, TACC Developments, appeared before Council to speak to Report CAO 09-22. He noted that TACC Developments currently own land holdings in the Seaton Innovation Corridor and that they were trying to promote the employment lands in the Seaton Community. He added that the Central Pickering Development Plan (CPDP) was currently adversely impacting these promotions as it was outdated and had not evolved with the growth plan. He noted that an amendment to the CPDP was needed as currently the City and the Region are beholden to the policy framework from 2006 until such time the Plan is amended. He spoke to the limitations of the CPDP, and that with new work from home structures, office space was no longer in demand. He noted that with the Province not intending to amend the Plan, and that the Plan should be eliminated as it had served its purpose to draft the Official Plan and the Seaton Plan. He concluded his delegation by stating that the Seaton Landowners Group would be providing a planning opinion and a justification report directed to the City and the Region to ask that a formal request be submitted to the Province to start the process to remove and retract the CPDP and asked that the City create new ideas. A question and answer period ensued between Members of Council and Mr. Webster regarding whether the delegate was in support of amending the CPDP. 7.12 Dwight Grant, Owner, The Beach Chip Truck Re: Corr. 28-22 Bernadette Recto, Owner, Pilates by Bernadette Objection to the City’s Proposed Waterfront Paid Parking Dwight Grant, Owner, the Beach Chip Truck, appeared before Council to speak to Corr. 28-22, Objection to the City’s Proposed Waterfront Paid Parking. He stated that he was a musician and the owner of the yellow chip truck at the waterfront. He spoke to the adverse impacts of the paid permit parking system on the businesses and offered to conduct a free concert to help alleviate any costs associated with the paid parking system. He spoke to his involvement in the community and asked that consideration be given to provide for a three-hour grace period. Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm 8. Correspondence 8.1 Corr. 26-22 Paul Bigioni, Director, Corporate Services & City Solicitor, City of Pickering Re: Short Term Rentals A brief question and answer period ensued between Members of Council and Paul Bigioni, Director, Corporate Services & City Solicitor, regarding: • whether staff were aware of the number of Airbnb’s in Pickering; and, • ensuring that the matter was brought before Council in new Term of Council. Resolution #929/22 Moved by Councillor McLean Seconded by Councillor Brenner That Corr. 26-22, from Paul Bigioni, Director, Corporate Services & City Solicitor, City of Pickering, dated May 31, 2022, regarding Short Term Rentals, be received for information and that Staff report back to Council in the new Term of Council, by February 2023, on implementing a By-law similar to the Town of Ajax. Carried 8.2 Corr. 27-22 Rev. Michlynn Walton, Owner/Operator, Granddads Ice Cream Parlour Re: Immediate Implementation of Business Improvement Measures Discussion and a question and answer period ensued between Members of Council and staff regarding: • the consultation meeting with businesses prior to the implementation of the parking program; • concerns regarding the implementation and the need for provisions to include concerns addressed by the delegations; • the need for parking passes for student workers, working for minimum wage, and Pickering residents who do not own a vehicle; • the need for public transit options for the City’s waterfront to promote sustainability and revisiting the matter in the Fall to ensure that it is in place for 2023; • the need for a communication strategy to assist seniors with obtaining a permit pass; Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm • the Memorandum circulated to Council regarding the number of parking permits issued, revenue generated through parking fees, the number of parking sessions, warnings, and parking tickets issued; • the need to consult with HotSpot, the paid parking service provider, to ensure that the request of Council is technically feasible; • whether the use of Hotspot could be eliminated on Liverpool Road with a two-hour grace period enforced by City By-law Staff for an interim period; • the need to implement measures immediately; and, • whether staff could obtain the needed answers by tomorrow to inform the impacted businesses. Staff were requested to provide a letter to affected businesses and an update to Council on the outcome of the investigation on the issues raised by Wednesday, June 29, 2022. It was also requested that staff include in the scope of their investigation ways to defray parking costs for employees. Resolution #930/22 Moved by Councillor Doody- Hamilton Seconded by Councillor Pickles 1. That Corr. 27-22, from Rev. Michlynn Walton, Owner/Operator, Granddads Ice Cream Parlour, dated June 19, 2022, regarding Immediate Implementation of Business Improvement Measures, be received and referred to staff; and, 2. That the appropriate staff, through the Office of the CAO, be directed to: a) investigate measures to defray parking costs for destination customers and employees of businesses in the Nautical Village that can be implemented as soon as possible; and, b) report back in the new term of Council, on the legislated process to establish a Business Improvement Area (BIA), in accordance with the Municipal Act, for the Nautical Village. Carried Later in the Meeting (See Following Motion) Resolution #931/22 Moved by Councillor Brenner Seconded by Councillor Ashe Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm That Item 2 a) of the main motion be amended to read as follows: investigate immediate measures to establish a two-hour grace period on Liverpool Road and issue card permits to Pickering residents who do not have a licence and/or a registered vehicle; and, Carried The Main Motion, as amended, was then Carried Unanimously on a Recorded Vote Resolution #932/22 Moved by Councillor Ashe Seconded by Councillor Brenner That Council take a short recess. Carried Council recessed at 9:17 p.m. and reconvened at 9:27 p.m. Upon reconvening, the City Clerk certified that all Members of Council were present and participating in-person. 8.3 Corr. 28-22 Bernadette Recto, Owner, Pilates by Bernadette Re: Objection to the City’s Proposed Waterfront Paid Parking Resolution #933/22 Moved by Councillor Brenner Seconded by Councillor Pickles That Corr. 28-22, from Bernadette Recto, Owner, Pilates by Bernadette, dated June 20, 2022, regarding Objection to the City’s Proposed Waterfront Paid Parking, be received for information. Carried 8.4 Corr. 29-22 Elizabeth Martelluzzi, Senior Planner, Development Review & Heritage, City of Pickering Heritage Pickering Advisory Committee 2021 Year End Report and 2022 Workplan Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Having previously declared a conflict of interest, Councillor McLean did not take part in the discussion or vote on this item. A brief question and answer period ensued between Members of Council and Kyle Bentley, Director, City Development & CBO, regarding: • the heritage home on Park Road, not being assigned a heritage plaque and staff reaching out to the owner in this regard; and, • the status of the property on Altona and Kingston Road that is unkept. Resolution #934/22 Moved by Councillor Brenner Seconded by Councillor Doody-Hamilton That Corr. 29-22, from Elizabeth Martelluzzi, Senior Planner, Development Review & Heritage, City of Pickering dated June 22, 2022, regarding the Heritage Pickering Advisory Committee 2021 Year End Report and 2022 Workplan, be received for information. Carried 9. Report EC 06-22 of the Executive Committee held on June 6, 2022 9.1 Director, Community Services, Report CS 08-22 Pickering Sports Medicine & Wellness Centre - Lease Agreement Council Decision: 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Sports Medicine & Wellness Centre set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.2 Director, Community Services, Report CS 11-22 Amberlea Tennis Club Court Expansion - Shadybrook Park Council Decision: Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm 1. That Report CS 11-22, regarding Amberlea Tennis Club Court Expansion at Shadybrook Park, be received; 2. That Council endorse, in principle, the proposed plan to design and construct a third court at Shadybrook Park for Tennis and Pickleball; 3. That funding for design and construction of the third court at Shadybrook Park for Tennis and Pickleball be considered in the preparation of the 2023 Parks Capital Budget; 4. That subject to approval of the design and construction of the third court at Shadybrook Park for Tennis and Pickleball, staff be directed to update the lease agreement with Amberlea Tennis Club and return it for Council’s approval; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions indicated in this report. 9.3 Director, Engineering Services, Report ENG 11-22 Toronto and Region Conservation Authority - Non-mandated Programs and Services Council Decision: 1. That Report ENG 11-22, regarding Toronto and Region Conservation Authority (TRCA) Non-mandated Programs and Services, be received for information; 2. That City staff be authorized to continue discussions with TRCA on the development of a Memorandum of Understanding (MOU) for municipally requested non-mandatory programs and services; 3. That staff report back to the Executive Committee on progress of developing a MOU no later than June, 2023; and, 4. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 9.4 Director, Engineering Services, Report ENG 14-22 Claremont Drainage Plan - Municipal Class Environmental Assessment Council Decision: Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm 1. That Report ENG 14-22 of the Director, Engineering Services regarding the Claremont Drainage Plan Municipal Class Environmental Assessment be received; 2. That the Claremont Drainage Plan completed by Wood Environment & Infrastructure Solutions dated May 10, 2022 be endorsed in principle by Council and submitted to the Ministry of the Environment, Conservation and Parks; 3. That staff be authorized to issue a Notice of Study Completion in accordance with the Municipal Class Environmental Assessment process; and, 4. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations of this report. 9.5 Director, Engineering Services, Report ENG 16-22 Proposed All-way Stop - Spruce Hill Road and Shadybrook Drive Council Decision: 1. That the attached draft by-law be enacted to amend Schedule "7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of Spruce Hill Road and Shadybrook Drive; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.6 Director, Operations, Report OPS 03-22 Beverley Morgan Community Park - Licence Renewal Agreement Council Decision: 1. That the Mayor and City Clerk be authorized to execute a license renewal agreement with the Minister of Infrastructure - Hydro One Networks Inc. for a further ten year term, commencing August 1, 2022 and ending on July 31, 2032, that is in a form satisfactory to the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm 9.7 Director, City Development & CBO, Report PLN 26-22 Geographic Information System Corporate Strategic Plan - Preliminary Assessment and Evaluation, and GIS Vision Council Decision: That Report PLN 26-22 regarding the Geographic Information System Corporate Strategic Plan, and the Executive Summary of the Preliminary Assessment and Evaluation Report, dated April 29, 2022, prepared by Geographic Technologies Group and contained in Appendix I, be received for information. 9.8 Director, City Development & CBO, Report PLN 27-22 Proposed Amendment to the City’s Street Naming Policy Council Decision: 1. That the draft Street Naming Policy ADM 220, as amended in relation to War Veterans and the War Dead, contained in Appendix I to Report PLN 27-22, be approved; and, 2. That a copy of Council’s resolution and the revised Street Naming Policy ADM 220 be forwarded to the Royal Canadian Legion, Branches 606 and 483, the Regional Municipality of Durham, and the Durham Regional Police Services. 9.9 Director, City Development & CBO, Report PLN 28-22 Heritage Permit HP 01-22 - Demolition of former Whitevale Blacksmith Shop 405 Whitevale Road Council Decision: 1. That the Heritage Permit Application HP 01/22, to demolish the former Whitevale Blacksmith Shop, be approved, subject the following conditions: a) that a demolition plan is submitted to the satisfaction of the Director, City Development & CBO, including notes for salvage and storage of a selection of metal tiles, nails, ring fasteners (metals) and available wood materials; and, b) that an appropriate location for storage of materials is provided to the satisfaction of the Director, City Development & CBO; Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm 2. That staff take necessary steps to salvage wood, metal, or other materials to be preserved at the Pickering Village Museum, as part of a collection, or in Whitevale as display, or plaque; and, 3. That the appropriate City officials and staff be authorized to take the necessary actions to implement Council’s decision. Resolution #935/22 Moved by Councillor Ashe Seconded by Councillor Butt That Report EC 06-22 of the Executive Committee Meeting held on June 6, 2022 be adopted. Carried 10. Report PD 06-22 of the Planning & Development Committee held on June 6, 2022 10.2 Director, City Development & CBO, Report PLN 30-22 Official Plan Amendment OPA 20-003/P Zoning By-law Amendment Application A 07/20 Site Plan Application S 06/20 Calloway REIT (Pickering) Inc. (SmartCentres) 1899 Brock Road Council Decision: 1. That Official Plan Amendment Application OPA 20-003/P, submitted by Calloway REIT (Pickering) Inc., to add a site specific policy for the lands located at the northeast corner of Pickering Parkway and Brock Road, to permit a minimum net residential density of over 80 units per hectare and no maximum density, increase the maximum permitted Floor Space Index (FSI) to 5.0, and add additional uses to facilitate a phased, high-density, mixed-use development, be approved, and that the draft by-law to adopt Amendment 45 to the Pickering Official Plan, as set out in Appendix I to Report PLN 30- 22 be forwarded to Council for enactment; 2. That Zoning By-law Amendment Application A 07/20, submitted by Calloway REIT (Pickering) Inc., to permit a phased high-density, mixed-use development consisting of 5 towers with building heights ranging between 25 to 32 storeys, containing a total of approximately 1,599 residential units and 4,568 square metres of commercial space at grade, located at the northeast corner of Pickering Parkway and Brock Road, be approved, subject to the proposed zoning provisions contained in Appendix II to Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Report PLN 30-22, and that staff be authorized to finalize and forward an implementing Zoning By-law to Council for enactment; and, 3. That Council grants an exemption in accordance with Section 45 (1.4) of the Planning Act, R.S.O. 1990; c. P.13 as amended, and permits the Committee of Adjustment to consider minor variance applications resulting from the processing of Site Plan Application S 06/20 and future site plan for Phase 2 or building permit applications, submitted by Calloway REIT (Pickering) Inc., for the lands located at the northeast corner of Pickering Parkway and Brock Road, before the second anniversary of the day on which an applicant-initiated zoning by-law amendment was enacted for the subject lands. Resolution #936/22 Moved by Councillor Brenner Seconded by Councillor Pickles That Report PD 06-22, save and except Item 10.1, Report PLN 29-22, of the Planning & Development Committee Meeting held on June 6, 2022 be adopted. Carried 10.1 Director, City Development & CBO, Report PLN 29-22 Zoning By-law Amendment Application A 08/21 (R1) Tribute (Liverpool) Limited Northwest corner of Highway 401 and Liverpool Road Resolution #937/22 Moved by Councillor Brenner Seconded by Councillor Pickles 1. That Zoning By-law Amendment Application A 08/21 (R1), submitted by Tribute (Liverpool) Limited, to permit a high-density, mixed-use development, consisting of 3 residential towers having heights of 46, 49, and 53 storeys, containing a total of 1,779 units and 1,155 square metres of commercial space at grade, located at the northwest corner of Highway 401 and Liverpool Road, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 29-22, be finalized and forwarded to Council for enactment; and, 2. That Council grants an exemption in accordance with Section 45(1.4) of the Planning Act, R.S.O. 1990; c. P.13 as amended, and permits the Committee of Adjustment to consider minor variance applications, resulting Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm from the processing of future site plan or building permit applications submitted by Tribute (Liverpool)Limited, for the lands located at the northwest corner of Highway 401 and Liverpool Road, before the second anniversary of the day on which an applicant-initiated zoning by-law amendment was enacted for the subject lands. Carried on a Recorded Vote as Follows: Yes Councillor Ashe Councillor Brenner Councillor Butt Councillor Doody-Hamilton Councillor Pickles Mayor Ryan No Councillor McLean 11. Reports – New and Unfinished Business 11.1 Director, Economic Development & Strategic Projects, Report CAO 09-22 Employment Land Strategy Review A question and answer period ensued between Members of Council and Fiaz Jadoon, Director, Economic Development & Strategic Projects, regarding: • the City’s strategy and inclinations that were received from the Province with respect to the CPDP; and, • the ways in which the City was working to expedite the infrastructure issues within the lands. Resolution #938/22 Moved by Councillor Pickles Seconded by Councillor Butt 1. It is recommended that the Employment Land Strategy Review submitted by Dillon Consulting Limited and Lorius and Associates, set out in Attachment 1 of this Report, be received; 2. That the Employment Land Strategy Review dated June 2022, be endorsed in principle; 3. That staff be directed to investigate and implement the recommendations outlined in the Employment Land Strategy Review; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 11.2 Director, Economic Development & Strategic Projects, Report CAO 10-22 Economic Development Strategy Fiaz Jadoon, Director, Economic Development & Strategic Projects, provided a brief introduction to the creation of the Economic Development Strategy and introduced Chris Steele, Principal, Economic Development, EBP US. Chris Steele, Principal, Economic Development, EBP US, appeared before Council to present the Economic Development Strategy. Through the aid of a PDF presentation, Mr. Steele discussed the tools which were used to build the Strategy, the types of analysis conducted, key findings, key local opportunities identified through data analysis and interviews with stakeholders, a prioritized action plan and foundational activities, and key performance indicators (KPI). A question and answer period ensued between Members of Council and Mr. Steele regarding: • whether the consultation considered current economic disruptions and uncertainties; • how the City compared against Durham Region municipalities with regards to agriculture; • the reporting timelines for assessing the KPIs; • whether EBP US would work with the City to develop a matrix to measure the KPIs and the reporting timelines for developing a matrix; • how the Pickering Library could be involved in business incubation; • whether there was value in continuing to participate with Toronto Global; and, • best practices for creating small business centres. A question and answer period ensued between Members of Council and Fiaz Jadoon, Director, Economic Development & Strategic Projects, regarding: • timelines to prepare a matrix system to track the suggested KPIs; • a realistic timeframe to evaluate the City’s tax base for employment targets; • consideration of IT based employment sectors; and, • the consultation having recognized key institutional gaps in regards to hospitals and post-secondary institutions and whether this was being investigated by staff. Staff were requested to report back to Council, prior to the end of the current Term of Council, on a plan to complete an updated Report, in collaboration with Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm the City Development Department, regarding employment targets as an interim measure until the KPIs had been tracked. Resolution #939/22 Moved by Councillor Brenner Seconded by Councillor Butt 1. That the Economic Development Strategy: Report & Plan (set out in Attachment 1) and Foreign Direct Investment Analysis (set out in Attachment 2), submitted by EBP US Inc., be received; 2. That the Economic Development Strategy: Report & Plan and Foreign Direct Investment Analysis, dated June 2022, be endorsed in principle; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report and action plan. Carried 11.3 Director, Economic Development & Strategic Projects, Report CAO 11-22 High Frequency Rail Business Analysis for an HFR Station in Pickering Fiaz Jadoon, Director, Economic Development & Strategic Projects, provided a brief introduction regarding the Business Analysis for an HFR Station in Pickering and introduced Mausam Duggal, National Director, Transportation Planning and Science, WSP. Mausam Duggal, National Director, Transportation Planning and Science, WSP, appeared before Council to present on the Business Analysis for an HFR Station in Pickering. Through the aid of a PDF presentation, Mr. Duggal discussed how a Pickering HFR station would provide an opportunity to shape land use in the northeastern GTHA, including extending the Region’s commuter rail network to the northeastern GTHA, connecting with high order regional transit routes and Highway 407, promoting economic development on federal and provincial lands, mitigating transportation impacts of significant growth, aligning with Provincial planning, and creating a new Transit Oriented Community. A question and answer period ensued between Members of Council and Mr. Duggal regarding: • the possible costs which may be incurred by the City; • clarification on the reference to the Pickering International Airport being the Federal Lands; Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm • Canada’s National Rouge Park being a driver to bring in ridership; and, • realistic timeframes for a construction of a High Frequency Rail. A question and answer period ensued between Members of Council and Fiaz Jadoon, Director, Economic Development & Strategic Projects, regarding how an HFR station may impact the Economic Development Strategy for a hotel in North Pickering, with Mr. Jadoon advising that Staff would work on a Foreign Direct Investment (FDI) for a hotel in Pickering as it was part of the Economic Development Strategy and the HFR economic outlook. Resolution #940/22 Moved by Councillor Brenner Seconded by Councillor Pickles 1. That Report CAO 11-22 from the Director, Economic Development & Strategic Projects regarding the High Frequency Rail Station Business Analysis completed by WSP be received; 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report; and, 3. That the City Clerk forward a copy of Report CAO 11-22 to the Region of Durham’s Office of the CAO and Planning & Economic Development Department. Carried 11.4 Chief Administrative Officer, Report CAO 13-22 Approval of “Youth Academic Engagement Strategy – Reaching Higher University & College Prep & Application Review” Pickering Anti-Black Racism Taskforce (PABRT) Resolution #941/22 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Council approve the Pickering Anti-Black Racism Taskforce led initiative, Youth Engagement Strategy (“Reaching Higher”) on Saturday, July 23, 2022, per ADM 040 Boards and Advisory Committees of Council Policy and on terms and conditions satisfactory to the Division Head, Public Affairs & Corporate Communications and the Chief Administrative Officer; and, Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.5 Director, Community Services, Report CS 12-22 Boardview Advertising Inc. Licence Fee Relief and Licence Amending Agreement Resolution #942/22 Moved by Councillor Butt Seconded by Councillor Doody-Hamilton 1. That Report CS 12-22, regarding Boardview Advertising Inc. Licence Fee Relief and Licence Amending Agreement, be received; 2. That the Mayor and City Clerk be authorized to execute the attached Licence Amending Agreement, with Boardview Advertising Inc., containing the following conditions: a) that the monthly licence fee payments payable to the City in the amount of $4,583.33 be waived from April 2020 to February 2022; b) that the monthly licence fee payments be reduced by 75 per cent to $1,145.83 for the months of March, April and May 2022; c) that the monthly licence fee payments be reduced by 65 per cent to $1,604.17 for the months of June, July and August 2022; d) that the monthly licence fee payments be reduced by 50 per cent to $2,291.67 for the months of September, October and November 2022; e) that the Licence Agreement with the City be extended from December 1, 2022 to November 30, 2023 at the full monthly licence fee payment of $4,583.33 or $55,000.00 per annum; f) that the Licence Agreement with the City be extended from December 1, 2023 to November 30, 2024 and increased by 2.5 per cent at a new monthly licence fee payment of $4,697.92 or $56,375.00 per annum, g) that the Licence Agreement with the City be extended from December 1, 2024 to November 30, 2025 and increased by 2.5 per Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm cent at a new monthly licence fee payment of $4,815.33 or $57,784.00 per annum; h) subject to minor revisions acceptable to the Director, Community Services and the Chief Administrative Officer and in a form and content acceptable to the City Solicitor and Director of City Corporate Services; and, 3. That the appropriate officials of the City of Pickering be authorized to take all the necessary actions to give effect to the recommendations as indicated in this report. Carried 11.6 Director, Community Services, Report CS 13-22 Esplanade Park – Artist Selection - Commission of Public Art A question and answer period ensued between Members of Council and Sarah Douglas-Murray, Director, Community Services, regarding whether families of individuals who were lost to COVID-19 would continue to be engaged during the installation phase, with Ms. Douglas-Murray advising that upon Council approval, Staff would engage the community on the final installation and communication plans, and the opening of the park event scheduled for 2023. Resolution #943/22 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Council endorse that the commission of public art for Esplanade Park be awarded to Studio F Minus in the amount of $80,000 (HST included); 2. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $72,042 as provided for in the 2022 Current Budget as follows: a) the sum of $30,000 to be funded by the Community Revitalization Fund (CCRF); b) the sum of $42,042 to be funded by a transfer from the Public Art Reserve; 3. That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between Studio F Minus and the City of Pickering, set out Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm in Attachment 4, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.7 Director, Community Services, Report CS 14-22 Seaton Fire Headquarters – Artist Selection Commission of Public Art Resolution #944/22 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Council endorse that the commission of public art for Seaton Fire Headquarters be awarded to Patrick Bermingham in the amount of $90,000 (HST included); 2. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $81,048 as follows: a) the sum of $81,048 as provided for in the 2022 Fire Services Capital Budget be financed by a transfer from the Public Art Reserve Fund; b) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 3. That the Mayor and the City Clerk be authorized to execute the Letter of Understanding between Patrick Bermingham and the City, as set out in Attachment 4, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.8 Director, Engineering Services, Report ENG 18-22 Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Sandy Beach Road Reconstruction - Elexicon Energy Hydro Pole Relocation A question and answer period ensued between Members of Council and Richard Holborn, Director, Engineering Services regarding: • the timelines for Elexicon to complete this work; and, • timelines to install speed bumps on Sandy Beach Road. Resolution #945/22 Moved by Councillor McLean Seconded by Councillor Brenner 1. That the quotation for hydro pole relocation submitted by Elexicon Energy for the Sandy Beach Road reconstruction project in the amount of $310,524.00 (HST included) be accepted; 2. That the total gross project cost of $341,576.00 (HST included) and the total net project cost of $307,600.00 (net of HST rebate) for the Elexicon Energy Hydro Pole Relocation be approved; 3. That Council authorize the Director, Finance & Treasurer to fund the net project cost of $307,600.00 as follows: a) the sum of $153,800.00 as approved in the 2019 Development Projects (DC-Funded) Capital Budget to be funded by a transfer from the Development Charges – City’s Share Reserve; b) the sum of $153,800.00 as approved in the 2019 Development Projects (DC-Funded) Capital Budget to be funded by a transfer from the Development Charges – Transportation Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.9 Director, Engineering Services, Report ENG 19-22 Walnut Lane Extension - Municipal Class Environmental Assessment Richard Holborn, Director, Engineering Services, spoke to the Walnut Lane Extension - Municipal Class Environmental Assessment and introduced Jon Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Newman, Project Manager, Heather Nottbeck, Deputy Project Manager, and Karl Grueneis, Senior Environmental Planner, AECOM Canada Ltd. Jon Newman, Heather Nottbeck, and Karl Grueneis, joined the meeting via electronic participation to speak to the Walnut Lane Extension, Kingston Road to Liverpool Road - Municipal Class Environmental Assessment. Through the aid of a PDF presentation, Mr. Newman provided an overview of the project, the Municipal Class Environmental Assessment planning process, key consultation activities, identified traffic calming measures, a description and estimated costs of the project, and next steps. A question and answer period ensued between Members of Council and Mr. Newman regarding: • how the design to navigate traffic to move East and West of Kingston Road would look like; • whether the Region was the approval authority for the traffic designs; • concerns of residents who would need to drop off their children at Vaughan Willard Public School and needing to turn into Storrington Street to return home; and, • whether the multipurpose bikeway lanes were for both bikes and pedestrians. Resolution #946/22 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report ENG 19-22 of the Director, Engineering Services regarding the Walnut Lane Extension Municipal Class Environmental Assessment be received; 2. That the Walnut Lane Extension Kingston Road to Liverpool Road Municipal Class Environmental Assessment Draft Environmental Study Report, June 2022, prepared by AECOM Canada Ltd. be endorsed in principal; 3. That staff be authorized to complete the Environmental Assessment process and issue a Notice of Study Completion and file the Draft Environmental Study Report for the 30 day public review period in accordance with the Municipal Class Environmental Assessment process; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 11.10 Director, Finance & Treasurer, Report FIN 10-22 Annual Treasurer’s Statement Report – Summary of Activity for the Year Ended December 31, 2021 Resolution #947/22 Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Report FIN 10-22 of the Director, Finance & Treasurer entitled “Annual Treasurer’s Statement Report: Summary of Activity for the Year Ended December 31, 2021” as required by the Development Charges Act and Planning Act be received for information; and, 2. That the City of Pickering’s “Annual Treasurer’s Statement Report” be made available to the public on the City of Pickering’s website. Carried 11.11 Director, Finance & Treasurer, Report FIN 11-22 2022 Final Property Tax Due Date for Commercial, Industrial, and Multi- Residential Realty Tax Classes Resolution #948/22 Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Report FIN 11-22 of the Director, Finance & Treasurer be received; 2. That the Director, Finance & Treasurer be authorized to issue the final 2022 Property Tax Bills for Commercial, Industrial, and Multi-Residential properties with a due date of September 28, 2022; 3. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure that the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 11.12 Fire Chief, Report FIR 02-22 Repeal of By-Law 7049/10 being a By-law to Require the Installation of Carbon Monoxide Detectors in Residential Occupancies A question and answer period ensued between Members of Council and Steve Boyd, Fire Chief, regarding: • whether carbon monoxide alarms which also work as fire alarms were still safe to use; • the installation area for carbon monoxide alarms; and; • whether a finished basement would require a carbon monoxide alarm. Resolution #949/22 Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Report FIR 02-22 of the Fire Chief, regarding the repeal of By-law 7049/10, be received; 2. That By-Law 7049/10, being a By-law to require the installation of carbon monoxide detectors in residential occupancies, be repealed; 3. That the attached draft By-law to repeal By-law 7049/10 be approved; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Carried 11.13 Director, Corporate Services & City Solicitor, Report LEG 14-22 Transfer of Lands to the Region of Durham for the Kingston Road (Highway 2) Bus Rapid Transit Project - Part of Lots 156, 163 and 164, RCP 816, designated as Part 1, Plan 40R- 31396 - Part of Block 55, 40M-1480, designated as Part 1, Plan 40R-31395 - Part of the Road Allowance between Concession 1 and Range 3, Broken Front Concession, designated as Part 2, Plan 40R-31400 - Part of Dunchurch Street being Part of Lot 25, Concession 1 Pickering, designated as Part 5, Plan 40R-31400 - Part of the Road Allowance between Lots 24 and 25, Concession 1 Pickering, designated as Part 1, Plan 40R-31388 Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm - Part of the Road Allowance between Lots 16 and 17, Concession 2 Pickering, designated as Part 4, Plan 40R-31428 - Part Lot 1, Concession 2 Pickering as in CO177977 and Part Lot 1, Concession 2 Pickering as in CO176719, except CO177977; and, - Road Allowance between the Township of Whitby and the Township of Pickering; Part Lot 35, Concession 1 Pickering as in CO75459; being Lakeridge Road (AKA Regional Road #23) between Dundas Street and Highway 401 save and except Part 1, Plan 40R-26251 Resolution #950/22 Moved by Councillor Pickles Seconded by Councillor Ashe 1. That the following lands be declared surplus to the needs of the City of Pickering and be transferred to the Regional Municipality of Durham for nominal consideration: a) Part of Lots 156, 163 and 164, RCP 816, designated as Part 1, Plan 40R-31396; b) Part of Block 55, 40M-1480, designated as Part 1, Plan 40R- 31395; c) Part of the Road Allowance between Concession 1 and Range 3, Broken Front Concession, designated as Part 2, Plan 40R-31400; d) Part of Dunchurch Street being Part of Lot 25, Concession 1 Pickering, designated as Part 5, Plan 40R-31400; e) Part of the Road Allowance between Lots 24 and 25, Concession 1 Pickering, designated as Part 1, Plan 40R-31388; f) Part of the Road Allowance between Lots 16 and 17, Concession 2 Pickering, designated as Part 4, Plan 40R-31428; g) Part Lot 1, Concession 2 Pickering as in CO177977 and Part Lot 1, Concession 2 Pickering as in CO176719, except CO177977; and, h) Road Allowance between the Township of Whitby and the Township of Pickering; Part Lot 35, Concession 1 Pickering as in CO75459; being Lakeridge Road (AKA Regional Road #23) between Dundas Street and Highway 401 save and except Part 1, Plan 40R-26251 (collectively, the “Properties”); Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm 2. That Council approves the Offers to Sell between the Region of Durham, as purchaser, and the Corporation of the City of Pickering, as vendor, and authorizes the Mayor and Clerk to execute the said Offers to Sell, as set out in Attachment No. 1, subject to such minor revisions as are satisfactory to the Director, Corporate Services & City Solicitor; 3. That the Director, Corporate Services & City Solicitor be authorized to execute on the City’s behalf any documents, instruments, transfers and agreements as may be necessary to complete the transactions; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Carried 11.14 Director, Operations, Report OPS 04-22 Town Hall Park (formerly referred to as Brougham Parkette) Licence Renewal Agreement Resolution #951/22 Moved by Councillor Pickles Seconded by Councillor Ashe 1. That the Mayor and City Clerk be authorized to execute a license renewal agreement with Her Majesty The Queen In Right Of Canada as represented by the Minister of Transport for a further ten year term, commencing December 1, 2022 and ending on November 30, 2032, in the form attached hereto, subject to minor revisions acceptable to the Director, Corporate Services & City Solicitor, and the Chief Administrative Officer; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 11.15 Director, Operations, Report OPS 12-22 Request for Additional Funds for the Construction of Fire Station #1 Resolution #952/22 Moved by Councillor Pickles Seconded by Councillor Ashe Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm 1. That Report OPS 12-22 of the Director, Operations regarding additional costs for Tender No. T2020-3 for Construction of a New Fire Station and Headquarters on Zents Drive be received; 2. That additional costs in the amount of $203,520.00 (net of HST rebate) over the original tender amount for T2020-3 for Construction of a New Fire Station and Headquarters on Zents Drive resulting in a revised tender amount of $9,183,840.00 (net of HST rebate) be approved; 3. That additional costs in the amount of $56,160.00 (net of HST rebate) for additional FF&E above the $300,000.00 previously approved Capital Budget be approved; 4. That the Director, Finance & Treasurer be authorized to finance the additional net project costs of $259,680.00 as follows: a) the sum of $179,645.00 to be funded by a transfer from the Development Charges – Protective Services Reserve Fund; b) the sum of $62,725.00 to be funded by a transfer from the Development Charges – City’s Share Reserve; c) the sum of $17,310.00 to be funded by a transfer from the Seaton FIA Reserve Fund; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 11.16 Director, Operations, Report OPS 15-22 Supply & Delivery of Various Vehicles - Quotation No. Q2022-10 Resolution #953/22 Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Quotation No. Q2022-10 submitted by Blue Mountain Chrysler LTD., in the amount of $621,042.00 (HST excluded) be accepted; 2. That the total gross project cost of $701,777.46 (HST included), and that the total net project cost of $631,972.00 (net of HST rebate) be approved; Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $631,972.00, as provided for in the 2020 to 2022 Capital Budgets as follows: a) the sum of $502,388.00 to be funded from the Vehicle Replacements Reserve; b) the sum of $25,000.00 to be funded from Donations; c) the sum of $67,859.00 to be funded from Property Taxes; d) the sum of $36,725.00 to be funded from the Development Charges - Protective Services Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.17 Director, Operations, Report OPS 16-22 Tillings Yard Remediation Resolution #954/22 Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Council delegate the authority to award a contract, with terms and conditions satisfactory to the Director, Operations and the Director, Finance & Treasurer; and the cost not to exceed $2,635,584.00 (net of HST) from a public tender to be issued at the earliest opportunity to meet compliance with applicable government trade legislation and in accordance with the City’s Purchasing Policy, and that staff report back to Council; 2. That in accordance with Purchasing Policy Item 10.03 (c), additional consulting costs for Cambium Inc. be approved on a schedule of rates acceptable to the Director, Operations and the Director, Finance & Treasurer, with costs to be funded from the same source as Recommendation 1; 3. That in accordance with Purchasing Policy Item 10.03 (c), Independent Project Managers be retained on a schedule of rates acceptable to the Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Director, Operations and the Director, Finance & Treasurer, with costs to be funded from the same source as Recommendation 1; 4. That the Director, Finance & Treasurer be authorized to finance the additional fee referenced in Recommendations 1, 2, and 3 in the amount of $2,635,584.00 by a transfer from the Operations Centre Reserve Fund; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 11.18 Director, City Development & CBO, Report PLN 33-22 Lease Agreement – Big Bite Gourmet Burgers Inc., 1550 Kingston Road, Unit 50 Temporary Patio Program – Use of City Owned Lands Resolution #955/22 Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Council approve the Draft Lease Agreement for the Temporary Use of City Property within the boulevard on Valley Farm Road, adjacent to 1550 Kingston Road, Unit 50, between the City of Pickering and Big Bite Gourmet Burgers Inc. for the period June 27, 2022 to November 30, 2022, as set out in Appendix I to Report PLN 33-22; 2. That the Mayor and City Clerk be authorized to execute the Lease Agreement between the City of Pickering and Big Bite Gourmet Burgers Inc. in the form as appended to this report subject to revisions as may be acceptable to the Chief Administrative Officer, the City Solicitor and the Director, City Development & CBO; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.19 Director, City Development & CBO, Report PLN 34-22 April 25, 2022 Notice of Motion - Reporting of Affordable Housing Pickering Housing Strategy & Action Plan 2021-2031 Resolution #956/22 Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Report PLN 34-22 of the Director, City Development & CBO, providing a response to Council’s April 25, 2022 Notice of Motion – Reporting of Affordable Housing, be received for information; 2. That Council authorize staff to report to Council, annually, on the results of tracking affordable and rental housing within the City, including existing, approved, and/or pending private rental apartment buildings, through the annual Housing Monitoring Report, in accordance with Action Item 3.7 of the January 24, 2022 Council-approved Pickering Housing Strategy & Action Plan 2021-2031; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 12. By-laws 12.1 By-law 7944/22 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 12.2 By-law 7945/22 Being a By-law to adopt Amendment 45 to the Official Plan for the City of Pickering (OPA 20-003/P). 12.3 By-law 7946/22 Being a By-law to Establish the 2022 Final Property Tax Due Date for the Commercial, Industrial, and Multi-Residential Realty Tax Classes. 12.4 By-law 7947/22 Being a by-law to repeal By-Law 7049/10, being a by-law to require the installation of carbon monoxide detectors in residential occupancies. 12.5 By-law 7948/22 Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Being a By-law to amend Zoning By-law 7553/17, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 23, Concession 1, Parts 3 to 16 40R-21642, Part 2 40R-27540, and Parts 2 and 3 40R-30718, in the City of Pickering (A 08/21 (R1)) (Tribute (Liverpool) Limited). 12.6 By-law 7949/22 Being a by-law to Establish the 2022-2026 Municipal Election Joint Compliance Audit Committee and appoint a roster of individuals to serve on the Committee. 12.7 By-law 7950/22 Being a by-law to establish Part Lot 24, Concession 5, being Part 1, Plan 40R- 31225 and Part 1, Plan 40R-31203 as public highway (Kubota Drive). Resolution #957/22 Moved by Councillor Ashe Seconded by Councillor Doody-Hamilton That By-law Numbers 7944/22 through 7950/22 be approved. Carried 13. Confidential Council – Public Report Mayor Ryan stated that prior to the Regular Council Meeting, an In-camera Session was held at 5:00 p.m. in accordance with the provisions of the Municipal Act, and Procedure By-law 7926/22, to consider two confidential memos relating to appeals before the OLT and the business analysis for an HFR Station in Pickering. He further added that Council also received advice subject to solicitor-client privilege pertaining to Report OPS 16-22 which was dealt with under Item 11.17 of this evening’s agenda. Carried 13.1 Confidential Memorandum from the Director, City Development & CBO Re: Council Direction Regarding Appeals of Committee of Adjustment Decisions City Files: P/CA 40/22, and P/CA 47/22 & P/CA 48/22 OLT Files: OLT-22-003752 and OLT-22-003744 Resolution #958/22 Moved by Councillor Pickles Seconded by Councillor Doody-Hamilton That, with respect to P/CA 40/22, 521 Bella Vista Drive, OLT file 22-003752, Council authorize staff from City Development, Legal Services, and other Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm Departments as may be required, and/or authorize staff to retain external expert witnesses and external counsel if required, to attend the OLT proceeding, to support the refusal by the Committee of the application. Carried Resolution #959/22 Moved by Councillor Brenner Seconded by Councillor Ashe That, with respect to P/CA 47/22 & P/CA 48/22, 700 Hillview Crescent, OLT file 22-003744, Council authorize staff from City Development, Legal Services, and other Departments as may be required, and/or authorize staff to retain external expert witnesses and external counsel if required, to attend the OLT proceeding, to support the refusal by the Committee of the application. Carried Carried 13.2 Confidential Memorandum from the Director, Economic Development and Strategic Projects and Presentation by Mausam Duggal, National Director, Transportation Planning and Science, WSP Re: Business Analysis for an HFR Station in Pickering Resolution #960/22 Moved by Councillor Brenner Seconded by Councillor Pickles That staff be directed to submit the High Frequency Rail Strategic Case, as prepared by WSP, to the Joint Project Office (JPO) and confirm with the JPO what additional information the City is required to submit along with a concept plan to highlight the need for a High Frequency Rail (HFR) station in Pickering. Carried 14. Other Business 14.1 Councillor Butt gave notice that he would be bringing forward a Notice of Motion regarding autism. 14.2 Councillor McLean asked whether staff would be on call to address possible complaints regarding fireworks on Canada Day, with Paul Bigioni, Director, Corporate Services & City Solicitor, advising that staff would be on call. Draft Council Meeting Minutes June 27, 2022 Hybrid Electronic Meeting Council Chambers 7:00 pm 15. Confirmation By-law By-law Number 7951/22 Councillor Ashe, seconded by Councillor Brenner moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of June 27, 2022. Carried 16. Adjournment Moved by Councillor Pickles Seconded by Councillor McLean That the meeting be adjourned. Carried The meeting adjourned at 11:08 pm. Dated this 27th of June, 2022. David Ryan, Mayor Susan Cassel, City Clerk