HomeMy WebLinkAboutApril 4, 2022
Draft Executive Committee
Meeting Minutes
April 4, 2022
Hybrid Electronic Meeting – 2:00 pm
Chair: Councillor McLean
Present:
Mayor David Ryan
Councillors:
K. Ashe
M. Brenner
S. Butt
C. Doody-Hamilton
B. McLean
D. Pickles
Also Present:
M. Carpino - Chief Administrative Officer
K. Bentley - Director, City Development & CBO
P. Bigioni - Director, Corporate Services & City Solicitor
S. Douglas-Murray - Director, Community Services
J. Eddy - Director, Human Resources
B. Duffield - Director, Operations
J. Hagg - Fire Chief
R. Holborn - Director, Engineering Services
F. Jadoon - Director, Economic Development & Strategic Projects
S. Karwowski - Director, Finance & Treasurer
S. Cassel - City Clerk
R. Perera - Deputy Clerk
1. Roll Call
The City Clerk certified that all Members of Council were present, and participating in-
person.
2. Disclosure of Interest
No disclosures of interest were noted.
3. Delegations
There were no delegations.
4. Matters for Consideration
4.1 Director, Engineering Services, Report ENG 03-22
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Draft Executive Committee
Meeting Minutes
April 4, 2022
Hybrid Electronic Meeting – 2:00 pm
Chair: Councillor McLean
City Centre Transportation Master Plan Study
Request for Proposal No. RFP2021-7
A question and answer period ensued between Members of the Committee and
Richard Holborn, Director, Engineering Services, regarding:
• the importance of public input on the City Centre Transportation Master
Plan and whether there would be an opportunity for the public to comment
on the Plan;
• whether the City had retained Paradigm Transportation Solutions Limited
for other studies;
• ensuring that the draft Plan is presented to the Executive Committee, prior
to being brought forward to Council for approval, to allow for further public
engagement;
• the need for residents to be aware of the impact to traffic from urban
growth;
• how the Study nests within a larger transportation study involving the full
extent of Kingston Road;
• the City working in conjunction with the Region and Ministry of
Transportation to assess the impact of future developments along the 401
highway;
• whether Durham Region would be contributing to the Study as they are a
participant; and,
• the timeline for the completion of the draft City Centre Transportation
Master Plan.
Staff were requested to include a public consultation component in the City Centre
Transportation Master Plan Study, to allow drivers in the City to provide input into
the Plan, and that a summary of the public feedback be included when the Plan is
brought back to Council for endorsement.
Recommendation:
Moved by Councillor Brenner
Seconded by Councillor Pickles
1. That Proposal No. RFP2021-7, for Consulting Services for City Centre
Transportation Master Plan Study; submitted by Paradigm Transportation
Solutions Limited, in the amount of $290,636.00 (HST included) be
accepted;
2. That the total gross project cost of $325,512.00 (HST included), including
the RFP amount, and a contingency, and the total net project cost of
$293,134.00 (net of HST rebate) be approved;
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Draft Executive Committee
Meeting Minutes
April 4, 2022
Hybrid Electronic Meeting – 2:00 pm
Chair: Councillor McLean
3. That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $293,134.00 as follows:
a. The sum of $263,820.00 as approved in the 2022 Current Budget to
be funded by a transfer from the Development Charges Reserve
Fund Studies;
b. The sum of $29,314.00 as approved in the 2022 Current Budget to
be funded by Property Taxes; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
4.2 Director, Engineering Services, Report ENG 07-22
Amendments to the Traffic and Parking By-law 6604/05
Proposed Change to Existing Stopping Restrictions, Amberlea Road and Highview
Road
Recommendation:
Moved by Councillor Brenner
Seconded by Councillor Pickles
1. That the attached draft by-law be enacted to amend Schedule "1", No
Stopping, to By-law 6604/05 to provide for the regulation of stopping
restrictions on highways or parts of highways under the jurisdiction of The
Corporation of the City of Pickering, specifically to modify the hours of the
stopping restrictions on Amberlea Road and Highview Road from 8:00 am
to 4:00 pm, to 7:30 am to 4:30 pm to capture the existing school hours;
and,
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
4.3 Director, Operations, Report OPS 09-22
Garbage Packer with Crane – Replacement
Recommendation:
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Draft Executive Committee
Meeting Minutes
April 4, 2022
Hybrid Electronic Meeting – 2:00 pm
Chair: Councillor McLean
Moved by Councillor Brenner
Seconded by Councillor Pickles
1. That Quotation Q2021-26 for the Supply & Delivery of One New Latest
Model Year Side Load Garbage Packer with Crane submitted by NexGen
Municipal Inc. in the amount of $236,255.14 (HST excluded) be accepted;
2. That the total gross project cost of $267,646.00 (HST included) and the
total net project cost of $241,023.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the total
net project cost of $241,023.00, from the Vehicle Replacement reserve
fund;
4. That the budget available in project C10305.2107.01 in the amount of
$175,000.00 be increased to $241,023.00; and,
5. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect hereto.
Carried
5. Other Business
There was no other business.
6. Adjournment
Moved by Councillor Butt
Seconded by Councillor Doody-Hamilton
That the meeting be adjourned.
Carried
The meeting adjourned at 2:13 pm.
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