HomeMy WebLinkAboutMarch 28, 2022
Draft Council Meeting Minutes
March 28, 2022 Electronic Meeting 7:00 pm
Present:
Mayor David Ryan
Councillors:
K. Ashe M. Brenner
S. Butt
C. Doody-Hamilton B. McLean D. Pickles
Also Present:
M. Carpino -Chief Administrative Officer
K. Bentley -Director, City Development & CBO
P. Bigioni -Director, Corporate Services & City Solicitor
S. Douglas-Murray -Director, Community Services
B. Duffield -Director, Operations
J. Eddy -Director, Human Resources
J. Hagg -Fire Chief
J. Flowers -CEO & Director of Public Libraries, Pickering Public Library
R. Holborn -Director, Engineering Services
F. Jadoon -Director, Economic Development & Strategic Projects
S. Karwowski -Director, Finance & Treasurer
S. Cassel -City Clerk
J. Halsall -Division Head, Finance
C. Rose -Chief Planner
K. Thompson -Manager, Municipal Law Enforcement Services
J. McMullen -Supervisor, Geomatics
R. Perera -Deputy Clerk
1. Roll Call
The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20.
2. Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the Invocation.
3. Indigenous Land Acknowledgment Statement
Mayor Ryan read the Indigenous Land Acknowledgment Statement.
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4. Disclosure of Interest
Councillor Brenner declared a conflict of interest under the Municipal Conflict of Interest
Act, with respect to Report FIN 06-22, 2022 Current and Capital Budgets, as it pertains to salaries and wages for Community Services, Programs, and Corporate Services, Animal Services, as he has family members employed in those areas at the City of Pickering. Councillor Brenner did not take part in the discussion or vote on these matters.
Councillor McLean declared a conflict of interest under the Municipal Conflict of Interest
Act, with respect to Report FIN 06-22, 2022 Current and Capital Budgets, as it pertains to Grants to Organizations, PARA Marine Search & Rescue, as he is the Chair of PARA. Councillor McLean did not take part in the discussion or vote on the matter.
Resolution #834/22
Moved by Councillor McLean Seconded by Councillor Ashe
That Council move into closed session in accordance with the provisions of Section 239 (2) of the Municipal Act and Procedural By-law 7665/18, in that the matters to be discussed relate to:
c) a proposed or pending acquisition or disposition of land by the municipality or local
board;
f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and,
k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.
Carried
Council took a brief pause to allow the livestream of the Meeting to be severed.
Confidential Verbal Update from the Director, Corporate Services & City Solicitor Re: Proposed Land Acquisition and Related Cost Sharing Matters [Refer to Item 3.2 of the March 28, 2022 In-Camera Session Agenda]
This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes and Agenda Items 11.8 and 14 for further information. [City Clerk has custody and control of the In Camera minutes.]
Resolution #835/22
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March 28, 2022 Electronic Meeting 7:00 pm
Moved by Councillor Pickles Seconded by Councillor McLean
That Council rise and resume into the open session of the Regular Meeting of Council.
Carried
Council took a brief pause to allow the livestream of the Meeting to be resumed
The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20.
5. Adoption of Minutes
Resolution #836/22
Moved by Councillor Butt Seconded by Councillor Pickles
Special Council Minutes, Education & Training, February 28, 2022 Council Minutes, February 28, 2022 Executive Committee Minutes, March 7, 2022 Planning & Development Committee Minutes, March 7, 2022
Special Council Minutes, March 11, 2022 Executive Committee Budget Minutes, March 17, 2022
Carried
6. Presentations
There were no presentations.
7. Delegations
7.1 Jake Farr, President, Pflag Durham Region Re: Proposal for Pride Banners on The Esplanade North
Jake Farr, President, Pflag Durham Region, joined the electronic meeting via
audio connection to discuss a proposal for Pride Banners on The Esplanade North. He referred to a letter circulated to Council prior to the Meeting, dated March 12, 2022, in supplementation of his delegation, and noted that Pflag Durham Region was a non-profit, 100% volunteer organization which focused on providing education, resources, and support to the greater Durham community to
encourage diversity, inclusivity, and equity. He added that Pflag was also
8.
8.1
8.2
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Correspondence
Durham’s largest community support for those who identify as 2SLGBTQI by offering resource support to accessing community partner services. Mr. Farr stated that the scope of their work focused on supporting visibility and representation adding that visibility was very important for the pride community.
He discussed adverse impacts of lack of representation, adding that positive and healthy affirmation was crucial. Mr. Farr noted that each year in June, pride was celebrated, promoting visible representation of the pride community, and asked that Council approve the display of new pride progress banners along The Esplanade North from June 1st to June 30th each year with one banner remaining
in place permanently by the Rainbow crosswalk. He discussed speaking to staff about the City’s existing banner program and how the request would align with the City’s equity, diversion, and inclusion work. He further stated that Pflag would be providing the banners to the City and asked that the City take on the responsibility for installation. Mr. Farr discussed working with other municipalities on the
initiative and asked that Council consider the request.
A brief question and answer period ensued between Members of Council and Mr. Farr regarding working with City Staff to ensure that the banners being proposed fit the existing brackets for the installation.
Corr. 15-22 Tom Mrakas, Mayor, Town of Aurora Re: Dissolve the OLT (Ontario Land Tribunal)
Resolution #837/22
Moved by Councillor Brenner Seconded by Councillor McLean
That Corr. 15-22, from Tom Mrakas, Mayor, Town of Aurora, dated January 21, 2022, regarding a Motion to Dissolve the OLT (Ontario Land Tribunal), be received, and referred to Agenda Item 12.1, Dissolve the (OLT) Ontario Land Tribunal.
Carried
Corr. 16-22 The Honourable Omar Alghabra, Minister of Transport
Re: Request for Expressions of Interest (RFEOI) regarding the Proposed High
Frequency Rail (HFR) Project
Resolution #838/22
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Moved by Councillor Brenner Seconded by Councillor McLean
That Corr. 16-22, from The Honourable Omar Alghabra, Minister of Transport,
dated March 9, 2022, regarding the Request for Expressions of Interest (RFEOI) regarding the Proposed High Frequency Rail (HFR) Project, be received, and referred to Agenda Item 11.2, Report CAO 03-22.
Carried
8.3 Corr. 17-22 Joanne Vanderheyden, President, The Federation of Canadian Municipalities (FCM) Re: Municipal Leaders United in Support for Ukraine
Brief discussion ensued and Staff were requested to include in their correspondence to FCM, the letter that endorsed the Ontario Big City Mayors (OBCM) resolution, pertaining to Supporting Ukraine’s Sovereignty, through Council’s Resolution #812/22, at the February 28, 2022 Council meeting.
Resolution #839/22
Moved by Councillor Brenner Seconded by Councillor Butt
That Corr. 17-22, from Joanne Vanderheyden, President, The Federation of Canadian Municipalities (FCM), dated March 10, 2022, regarding Municipal Leaders United in Support for Ukraine, be received, and endorsed.
Carried
9. Report EC 03-22 of the Executive Committee held on March 7, 2022
9.1 Director, Corporate Services & City Solicitor, Report BYL 01-22
Amendment to Traffic and Parking By-law 6604/05 to Include Provisions for Permit
Parking
Council Decision:
1. That Report BYL 01-22 regarding amending the Traffic and Parking By-law
6604/05 to Include Provisions for Permit Parking under Section 25 be received;
2. That the attached draft by-law be enacted to replace Section 25 of Traffic
and Parking By-law 6604/05 to include provisions for permit parking; and,
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3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report.
9.2 Director, Community Services, Report CS 04-22 Community Association Lease Agreement -Pickering Lawn Bowling Club
Council Decision:
1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with the Pickering Lawn Bowling Club set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor;
and,
2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report.
9.3 Director, Engineering Services, Report ENG 06-22 Rotary Frenchman’s Bay West Park -Washroom Building Implementation, Tender No. T2021-37
Council Decision:
1. That Tender No. T2021-37 for the Rotary Frenchman’s Bay West Park Washroom Building Implementation as submitted by Melfer Construction Inc. in the total tendered amount of $1,205,882.89 (HST included) be accepted;
2. That the total gross project cost of $1,421,120.00 (HST included), including the tendered amount, a contingency and other associated costs, and the total net project cost of$1,279,763.00 (net of HST rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $1,279,763.00 as follows:
a) the sum of $426,472.00 available budget in capital project C10320.1913 as approved in the 2021 Parks Capital Budget to be
funded by a transfer from Development Charges – City’s Share Reserve be increased to $639,881.00;
b) the sum of $426,472.00 available budget in capital project C10320.1913 as approved in the 2021 Parks Capital Budget to be
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funded by a transfer from the Development Charges Reserve Fund – Parks & Recreation Services be increased to $639,882.00; and,
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
9.4 Director, Operations, Report OPS 06-22 Winter Control of Proposed Waterfront Trail Boardwalk
Council Decision:
That Council receive Report OPS 06-22 regarding winter control of the proposed waterfront trail boardwalk for information.
9.5 Director, City Development & CBO, Report PLN 11-22 Pickering Environmental Schools Grant -Results of the 2021 Funding
Council Decision:
1. That Report PLN 11-22 of the Director, City Development & CBO, on the results of the Pickering Environmental Schools Grant, be received for information; and,
2. That a copy of Report PLN 11-22 be forwarded to the Durham Catholic District School Board (DCDSB), inclusive of the Trustee for City of Pickering, Director of Education, Superintendent of Business, Finance and Facilities Services, and to the Durham District School Board (DDSB), inclusive of the Trustee for City of Pickering, Director of Education,
EcoSchools Facilitator, System Lead and e-learning Administrator, and Administrative Assistant.
9.6 Director, City Development & CBO, Report PLN 12-22 Sustainable Pickering Year-in-Review
Council Decision:
That Report PLN 12-22 of the Director, City Development & CBO, on the release of the 2021 Sustainable Pickering Year-in-Review, be received for information.
9.7 Director, City Development & CBO, Report PLN 13-22 Community Gardens -Valley Plentiful Community Garden Update and next Steps for New Community Garden Sites
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Council Decision:
1. That Report PLN 13-22 of the Director, City Development & CBO regarding community food gardens and an update about Valley Plentiful Community
Garden be received for information;
2. That, through the Office of the CAO, a multi-departmental staff working group be established to formalize a framework for new community gardens;
3. That staff be directed to return a Community Garden Policy, to establish and manage new community garden sites, in late 2022 for Council’s consideration; and,
4. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect hereto.
Resolution #840/22
Moved by Councillor Ashe
Seconded by Councillor Butt
That Report EC 03-22 of the Executive Committee Meeting held on March 7, 2022 be adopted.
Carried
10. Report PD 03-22 of the Planning & Development Committee held on March 7, 2022
10.2 Director, City Development & CBO, Report PLN 16-22
Zoning By-law Amendment Application A 04/19 R. Taghipour 1964 Royal Road
Council Decision:
That Zoning By-law Amendment Application A 04/19, submitted by R. Taghipour, to facilitate two semi-detached dwellings, be approved, and that the draft Zoning By-law Amendment asset out in Appendix I to Report PLN 16-22 be finalized and forwarded to Council.
Resolution #841/22
Moved by Councillor Pickles Seconded by Councillor Ashe
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That Report PD 03-22, save and except Item 10.1, Report PLN 15-22, of the Planning & Development Committee Meeting held on March 7, 2022 be adopted.
Carried
10.1 Director, City Development & CBO, Report PLN 15-22 Official Plan Amendment Application OPA 20-007/P Zoning By-law Amendment Application A 12/20
Draft Plan of Subdivision Application 18T-99011(R20) Centreville Homes (Pickering) Inc. Part of Lots 28 to 30, Plan 350, Now Part 1 40R-31048 (313 Toynevale Road)
Kyle Bentley, Director, City Development & CBO, referred to a Memorandum, dated March 23, 2022, which was provided to Council prior to the Meeting in response to questions raised at the March 7, 2022 Planning & Development Committee regarding a fallen tree, mitigating impacts to abutting properties, and the turning radius to enable a school bus to navigate through the cul-de-sac. Mr.
Bentley confirmed that in reviewing the matters, that staff were satisfied that these matters had been addressed.
Resolution #842/22
Moved by Councillor Pickles Seconded by Councillor Ashe
1. That Official Plan Amendment Application OPA 20-007/P, submitted by Centreville Homes (Pickering) Inc., to increase the maximum net residential
density from 17 to 18.5 units per net hectare, for the lands located on the south side of Toynevale Road, west of Lytton Court and east of Winette Road, to facilitate a residential development, be approved, and that the draft by-law to adopt Amendment 44 to the Pickering Official Plan as set out in Appendix I to Report PLN 15-22 be forwarded to Council for
enactment;
2. That Draft Plan of Subdivision Application 18T-99011(R20), submitted by Centreville Homes (Pickering) Inc., to establish a residential plan of subdivision, consisting of 13 lots for detached dwellings, 2 blocks for
stormwater management, a public road and 1 block for a 0.3 metre reserve as shown on Attachment #4 to Report PLN 15-22 and the implementing conditions of approval, as set out in Appendix II, be endorsed;
3. That Zoning By-law Amendment Application A 12/20, submitted by
Centreville Homes (Pickering) Inc., to implement the Draft Plan of
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Subdivision 18T-99011(R20), on lands being Part of Lots 28 to 30, Plan 350, now Part 1 40R-31048 be approved, and that the draft Zoning By-law Amendment as set out in Appendix III to Report PLN 15-22 be finalized and forwarded to Council for enactment; and,
4. That Amendment 9 to the Rosebank Neighbourhood Development Guidelines – Precinct No. 1, to allow an exception permitting minimum lot frontages of 12 metres and minimum lot depths of 25 metres for single detached dwellings to implement Draft Plan of Subdivision 18T-
99011(R20), be approved as set out in Appendix IV.
Carried
11. Reports – New and Unfinished Business
11.1 Director, Corporate Services & City Solicitor, Report BYL 02-22 Waterfront Permit Parking Strategy -Results of Public Consultation Park Crescent/Cliffview Road and Proposed Parking Restrictions, Waterfront Permit Parking Request For Proposal
Award, Seasonal and Monthly Permit Fees, Waterfront Area Street Guest
Policies and Amendments to Traffic and Parking By-law 6604/05 Schedules 1, 2 and 4
Resolution #843/22
Moved by Councillor Butt Seconded by Councillor Pickles
1. That Report BYL 02-22, regarding Waterfront Permit Parking Strategy, be
received;
2. That the revised parking restrictions outlined on Map #1 (Attachment 2) be approved;
3. That the attached by-law (Attachment 3) to amend Schedule 1 (No
Stopping), Schedule 2 (No Parking) and Schedule 4 (Permit Parking), of Traffic and Parking By-law 6604/05 regarding provisions for prohibited parking areas and permit parking be adopted;
4. That the seasonal and monthly permit parking rates outlined in this report
be approved;
5. That the plan proposed in this report for accommodating guest parking on waterfront streets be adopted; and,
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6. That the appropriate officials of the City of Pickering be authorized to take such action as is necessary to give effect to this report.
Carried
11.2 Director, Economic Development & Strategic Projects, Report CAO 03-22 High Frequency Rail -Development of a Business Case and Concept Plan
A question and answer period ensued between Members of Council and Fiaz Jadoon, Director, Economic Development & Strategic Projects, regarding:
• the timelines for when the project would move forward;
• ensuring that the project was a priority as there would be competition from the Region of York and City of Markham;
• ensuring that Staff undertake a fulsome planning approach similar to what was taken for the Hospital bid, with hopes for a different outcome;
• ensuring that staff keep MPP Jennifer O'Connell appraised of the progress;
• ensuring that a copy of the forthcoming June Staff Report is provided to the Minister of Transport;
• clarification that the proposed rail was being built on mostly federal lands and that the rail being built would be going through Green River to Claremont and North of Claremont;
• whether there would be a passenger line component to the rail;
• whether links to the City Centre would be considered in the business case;
• the acreage of the subject lands for the station being high and whether
there would be any other components on the lands; and,
• whether the subject lands would include the future proposed airport.
Further discussion ensued regarding the importance of timing in developing the
business case and concept plan so that Staff were ready to action and move the
project forward as soon as possible, as well as the importance of the HFR for the Innovation Corridor. Staff were requested to report back to Council, before the end of June, 2022, regarding all options for the Project, including the pros and cons of such options.
Resolution #844/22
Moved by Councillor Brenner Seconded by Councillor McLean
1. That Council receive Report Number CAO 03-22 from the Director, Economic Development & Strategic Projects regarding the development of a business case and concept plan for a High Frequency Rail (HFR) station in Pickering through a Request for Proposal (RFP) process for information;
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2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report; and,
3. That the City Clerk forward a copy of Report Number CAO 03-22 to the Region of Durham’s Office of the CAO and Planning & Economic Development Department.
Carried unanimously on a Recorded vote
11.3 Director, Community Services, Report CS 07-22 COVID-19 Testing and Assessment Centre -Fee waiver request for the O’Brien Room at Chestnut Hill Developments Recreation Complex
Resolution #845/22
Moved by Councillor Pickles Seconded by Councillor McLean
1. That the O’Brien Rooms and associated support spaces (as outlined in Attachment 1), located at the Chestnut Hill Developments Recreation Complex, be provided at a charge of $500.00 plus HST per month from April 1, 2022 through May 31, 2022 to Shayaa Clinics Inc.(as outlined in
Attachment 2) for the operation of a COVID-19 Testing and Assessment Centre on behalf of Lakeridge Health; and,
2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report.
Carried
11.4 Director, Engineering Services, Report ENG 05-22 City of Pickering Frenchman’s Bay Stormwater Management Master Plan
-Status Update
A question and answer period ensued between Members of Council and staff regarding:
• whether staff had caught up on the back log of outstanding council
approved stormwater management projects and whether the tenders for the projects would be completed in 2022;
• concerns regarding delays in the projects leading to the risk of increased
construction costs;
• whether the tender for Breezy Drive and Krosno Creek could be done in June with construction starting in September or October;
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• whether the intention was to complete all three Krosno Creek culverts in 2022 and the sequence of construction for the three culverts; and,
• concern regarding beaver activity near Pinecreek and whether the
restoration work would be impacted by this.
Staff were requested to provide an update to Council, no later than July, 2022, for the outstanding stormwater management projects, up to and including Breezy
Drive, that have been previously approved and included in the budget.
Resolution #846/22
Moved by Councillor Brenner
Seconded by Councillor Ashe
1. That Report ENG 05-22 from the Director, Engineering Services regarding a status update of the City of Pickering Frenchman’s Bay Stormwater
Management Master Plan be received for information; and,
2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report.
Carried
11.5 Director, Finance & Treasurer, Report FIN 04-22 Statement of the Treasurer Respecting 2021 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and
Committees
Resolution #847/22
Moved by Councillor Doody-Hamilton
Seconded by Councillor Pickles
It is recommended that Report FIN 04-22 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2021 be received for
information.
Carried
11.6 Director, Finance & Treasurer, Report FIN 05-22
2022 Current Budget and Financial Statements
Excluded Expenses Reporting as Required by Ontario Regulation 284/09
Resolution #848/22
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Moved by Councillor Pickles Seconded by Councillor Butt
That Report FIN 05-22 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2022 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001.
Carried
11.7 Director, Finance & Treasurer, Report FIN 06-22 2022 Current & Capital Budget
Discussion and a question and answer period ensued between Members of
Council and Stan Karwowski, Director, Finance & Treasurer, regarding:
• Pickering having the lowest tax rate in the Durham Region and the lowest tax increase amongst the lakeshore municipalities;
• road improvements, improvements to parks, and other service improvements and investments being included in the Budget; and,
• whether staff had looked into the request regarding the Claremont Park Master Plan presented by a delegate at the March 17, 2022 Executive
Committee Budget Meeting.
Resolution #849/22
Moved by Councillor Butt
Seconded by Councillor Pickles
1. That Report FIN 06-22 of the Director, Finance & Treasurer be approved;
2. That the following budget recommendations be approved;
a) That the 2022 Current Budget expenditure for personnel costs,
consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), excluding Cost Centres 2712 and 2293, in the total amount of $65,578,990 be approved;
i) That the 2022 Current Budget for Cost Centre 2712 (Programs) expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400) in the total amount of $1,827,449 be approved; and,
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ii) That the 2022 Current Budget for Cost Centre 2293 (Animal Services) expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400) in the total amount of
$539,202 be approved;
b) That the 2022 General Government Budget for grant expenditures, excluding the Community Grant to PARA Marine Search & Rescue, in the total amount of $252,983 be approved;
c) That the 2022 Community Grant to PARA Marine Search & Rescue in the total amount of $6,000 be approved;
d) That the 2022 Gross Current Budget expenditures for City purposes
in the amount of $61,152,284 (excluding personnel costs and grant expenditures) less estimated current revenues of $61,094,056 (City revenues of $50,443,456 plus $8,250,000 for estimated casino gaming revenue, $1,900,600 for assessment growth plus supplementary taxes of $500,000), less COVID-19 Recovery
Funding of $1,598,618 and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved;
e) That the $8,250,000 in estimated casino gaming revenues be transferred to the established Casino Reserve (7067);
f) That the Capital from Current expenditure in the amount of $639,000 funded from property taxes be approved; and,
g) That the total final City levy under paragraphs 2. a), b), c), d) and e)
above, plus the hiring of four additional firefighters ($130,000) for the Seaton fire station that results in a total final levy of $74,183,234 being an increase of approximately 1.79 percent over the 2021 Budget, be approved;
3. That the 2022 Capital Budget for the City of Pickering with a Gross Expenditure of $46,584,454 be adopted as presented:
a) That the following capital financing sources be approved as presented in the 2022 Capital Budget:
Transfer from Current Fund to Capital Fund $639,000
Transfers from Reserves:
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-City Share Dev. Charges (7022)7,983,262
-Rate Stabilization Reserve (7021)3,888,322
-Vehicle Replacement (7040)-Major Equipment Reserve (7062)1,536,000
687,000
-Capital Replacement (7001)331,000
-Tennis Court Reserve (7061)135,000
-Rec. Complex Arena Surcharge (7036)114,000
-Public Art Reserve (7068)95,000
-Fence Reserve (7057)180,000
-Dunbarton Pool Surcharge (7032)20,000
Transfers from Reserve Funds:
-Development Charges (7601 – 7630)12,815,328
-Federal Gas Tax (7505)4,460,995
-Parkland (7502)1,857,942
-Animal Shelter (7706)1,200,000
-Stormwater Management (7710)1,170,000
-Third Party Contribution (7501)397,500
-Roads & Bridges (7709)106,110
-Seaton Land Group FIA (7713)46,100
Debt – 5 yr 371,000
Debt – 15 yr 1,200,000
DC Debt – 15 yr 6,004,000
Donations 27,500
Federal Grant – TBD 560,000
Canada Community Revitalization Fund Grant 90,500
Museums Assistance Program Grant 10,000
Ontario Trillium Foundation Grant 386,000
Transit & Infrastructure Grant 93,890
Inclusive Communities 2022 – 2023 Grant 60,000
Provincial Streamline Development Approval Grant 48,000
Provincial Grant – TBD 40,000
Provincial Budget Grant 31,005
Total $46,584,454
b)That total external debt financed by property taxes and developmentcharges of $7,575,000 for the projects identified in the 2022 Capital
Budget, and as indicated in this report, in the amount of $371,000 for
a period not to exceed 5 years and $7,204,000 for a period not toexceed 15 years be approved;
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c) That projects identified in the 2022 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council;
d) That Council authorize the creation of the Balloon Payment Reserve;
e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year’s payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loans, debt charges or to reduce debt or
internal loans not issued or transfer funds to the balloon payment reserve;
f) That all Capital expenditures or portions thereof approved in the 2022 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be
financed through internal loans, current or capital funds or a combination thereof;
g) That the Director, Finance & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved Capital Budget up to the amount approved; and,
h) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended;
4. That the Director, Finance & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of approximately $125,000 be allocated in the following manner: the first $70,000 be allocated to the Elected Officials Life Insurance Reserve and the remaining surplus be allocated in the following ratio: 25
percent to the Rate Stabilization Reserve (7021); 20 percent to the Facilities Reserve (7055); 5 percent to the Artwork Reserve (7066) and 50 percent to the City Share DC Projects Reserve (7022);
b) Any surplus funds from the Emergency Operational Capital Needs
Account (2901.0000.0000) to the Facilities Reserve; and,
c) The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040);
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5. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary including: adjusting the budget plan to meet provincial COVID-19 reporting requirements while maintaining the approved levy; to accommodate any labour relations
settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2022 final tax rates;
6. That the Director, Finance & Treasurer be authorized to use any under
expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s) and any unfinanced capital be funded from a transfer from reserves or reserve funds;
7. That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is
depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment-in-Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021);
8. That the Director, Finance & Treasurer be authorized to revise the funding ratio’s for development charge funded projects where applicable to reflect Council’s adoption of the 2022 Development Charges Background Study and Community Benefits Charge Study and where applicable and/or where financial beneficial to the City, the Treasurer be authorized to change the
DC funding of capital projects for CBC funding that results in the City funding share being decreased;
9. That the Director, Finance & Treasurer be authorized at his discretion to close any current and completed prior year’s capital expenditure accounts
and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds;
10. That the Director, Finance & Treasurer be authorized to adjust the per
kilometer travel expense reimbursement rate (last increased in 2020) with an effective date of April 4, 2022, from 0.59 cents per kilometre to 0.61 cents per kilometre for the first 5,000 kilometres and from 0.53 cents per kilometre to 0.55 cents per kilometre for travel beyond 5,000 kilometres;
11. That Council approve in accordance with the City's Purchasing
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Policy Section 09, that the City Clerk be authorized to sole source services from Datafix (Comprint Systems Incorporated), the City’s Voters’ List management provider, in the amount of $20,300 (net HST), and Vernon Technology Solutions for hardware and
technology requirements in the amount of $18,000 (net HST) for the 2022 Municipal Election;
12. That the Director, Finance & Treasurer be authorized to apply for all grant applications based on the 2022 Capital & Current Budget and prior year’s
capital projects that have not started and that Council endorse all future applications that meet senior government grant criteria and that staff report back to Council at the next possible meeting regarding which grants staff have applied to;
13. That the Director, Finance & Treasurer be authorized at his discretion to close any capital or consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance;
14. That the Director, Finance & Treasurer be authorized at his discretion to refinance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds;
15. That the Director, Finance & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets;
b) Sign leases or rental agreements (including summer rentals) on the City’s behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather);
c) Restate the 2022 Current Operating, User Fees and Capital Budgets
to reflect: (i) any Council changes made at the March 28 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and,
d) To process budget transfers during the fiscal year which do not
change the overall approved property tax levy;
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16. That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2022;
17. That the Director, Finance & Treasurer be authorized to implement a Property Tax Deferral Program for the residential property tax class based on the following principles:
a) Property taxes had to be in good standing on or before January 30,
2022;
b) Residential property owners that pay their property taxes through their mortgage payments are not eligible for this program;
c) Property tax payments are deferred for the three remaining installments (April, June and September or as adjusted by Council) with the interest free period ending on October 28, 2022; and,
d) To be eligible for the property tax deferral program, the applicant has
to demonstrate financial hardship due to the pandemic either through loss of pay/employment or substantial reduction in hours and earnings through supporting documentation;
18. That Council approve in accordance with the City's Purchasing Policy
sections 09.01 and 09.03 d), whereby the extension or reinstatement of an existing contract would prove most cost effective or beneficial and that Neptune Security Services Inc. (Neptune) be retained to provide concrete sidewalk and curb repair services as a continuation of services provided in 2021 under Tender T2021-3, in order to complete outstanding work and
the value of the work not to exceed $40,000 (Net HST);
19. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any Current Budget deficit as a result of higher than budget winter control costs;
20. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for the Five Year Capital & Operating Financial Plan; for the engagement of the Development Charge Background Study and new Community Benefit Charge Study, issues
related to the City, Seaton and/or Duffin Heights and any other DC related matters;
21. That Council approve the continuing engagement of the following firms: Nixon Poole Lackie LLP, Municipal Tax Advisor Group and Municipal Tax
Equity Consultants for any studies related to the reassessment or other
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property tax issues and to protect the property tax base by defending assessment appeals through proactive assessment base management;
22. That Council approve the award of professional services in accordance
with the City's Purchasing Policy Item 10.03 (c) to Public Sector Digest Inc. for the development and delivery of an Asset Management Strategy as required by Ontario Regulation 588 (2021) in the amount of a maximum of $63,000 (net HST);
23. That Council approve additional funds in the amount of $50,000 plus HST, to be funded by a transfer from the Parkland Reserve Fund, to be added to project C10305.2109 Walkway Reconstruction Design & Approvals, for the walkway between Elvira Court and Bruce Handscomb Memorial Park, and that an adjustment to Purchase Order 701009 issued
to TRCA for the required amount to complete the required studies, detailed design, and permitting review and approval be approved;
24. That the Director, Finance & Treasurer be authorized to review the City’s Reserve and Reserve Funds from the perspective of maximizing financial
efficiency and flexibility related to the next term as it pertains to the funding of capital projects and that the Director be authorized to transfer funds, close reserves and or rename reserves;
25. That Council approve the annual transfer of funds from the WSIB Reserve
when its year-end balance is greater than $4.0 million, and that these excess funds be transferred to the WSIB Excess Indemnity Reserve Fund;
26. That the Director, Finance & Treasurer be authorized to initiate any
additional assessment appeals necessary to protect the assessment base of the City;
27. That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the
Claremont solar roof rental project account (1530.2501.0000) and other incentives and rebates account (2501.9993.0000) to the Reserve for Sustainable Initiatives;
28. That Council amend the Community Grant policy as follows:
a) That the grant application deadline date for the 2023 Community Grant Program be October 28, 2022 to give community groups sufficient time to complete their applications;
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29. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives (7053);
30. That Council approve an additional $50,000 for mechanical harvesting of Eurasian Water-Milfoil weeds in Frenchman’s Bay to the 2022 Current Budget to be funded from the Rate Stabilization Reserve (7021);
31. That any unspent 2022 Ontario Land Tribunal (OLT) funds budgeted
under General Government consulting account (2126.2392) be transferred to the Tennis Court Reserve (7061);
32. That Council approve the 2022 Low Income Seniors & Persons with Disabilities grant amount to be increased from $450 to $525 per
household;
33. That Council approve, beginning in 2023, that future increases for the Low Income Seniors & Persons with Disabilities Grant be increased by the prior year’s budget levy increase and rounded up to the nearest five
dollar increment;
34. That Council pass the attached General Municipal Fees and Charges By-law and incorporate the user fee schedule into the 2022 Current Budget:
a) That Council approve revising “Schedule B – Fees Payable for Building Permits” of the Building By-law with the Building Permit fees listed in the 2022 User Fee Schedule;
35. That Council approve the change in funding for the Whitevale Master
Drainage Plan Implementation – Construction capital project (C10570.1807) as follows:
Funding Source Account Number Original Approved Amount ($)
Revised Amount ($) Rate Stabilization 7021 2,119,643 173,904
Reserve Fund – OCIF Grant 7711 880,357 2,826,096
36. That Council approve the cancellation of the following previously approved Capital projects:
a) DPW Park – Overflow Parking Lot Construction (C10320.2005) -
$450,000;
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b) Pickering Municipal Broadband (C10405.2106) -$200,000; and,
c) Digital Conversion of Analog Cameras (Phase 2) (C10405.2105) -
$47,000
37. That Council approve $100,000 for a Facilities Renewal Plan to be added
to the 2022 Current Budget, of which $39,140 is to be funded from the DC Studies Reserve Fund (7601) and $60,860 is to be funded from City Share DC Reserve (7022);
38. That Council approve an additional $10,000 for the rover pothole
detection pilot project to the 2022 Current Budget to be funded from the Rate Stabilization Reserve (7021); and,
39. That the appropriate City of Pickering officials be authorized take the
necessary actions as indicated in this report.
Carried Later in the Meeting (See Following Motions)
Resolution #850/22
Moved by Councillor Pickles Seconded by Councillor Doody-Hamilton
That Items 2 a) i), 2 a) ii) and 2 c) of the main motion be divided in order that they
may be voted on separately.
Carried
Item 2 a) i) now being before Council:
Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item.
Resolution #851/22
Moved by Councillor McLean Seconded by Councillor Doody-Hamilton
That the 2022 Current Budget for Cost Centre 2712 (Programs) expenditure for
personnel costs, consisting of salaries and wages (Account 1100), overtime
(Account 1200) and employer contributions (Account 1400) in the total amount of $1,827,449 be approved;
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Carried Unanimously on a Recorded Vote
Item 2 a) ii) now being before Council:
Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item.
Resolution #852/22
Moved by Councillor Butt Seconded by Councillor McLean
That the 2022 Current Budget for Cost Centre 2293 (Animal Services) expenditure
for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400) in the total amount of $539,202 be approved;
Carried Unanimously on a Recorded Vote
Item 2 c) now being before Council:
Having previously declared a conflict of interest, Councillor McLean did not vote on the following item.
Resolution #853/22
Moved by Councillor Brenner Seconded by Councillor Butt
That the 2022 Community Grant to PARA Marine Search & Rescue in the total amount of $6,000 be approved;
Carried Unanimously on a Recorded Vote
The remaining items of the main motion were then Carried Unanimously on a Recorded Vote.
11.8 Director, Corporate Services & City Solicitor, Report LEG 09-22
Purchase of Land for the Construction of 401 Overpass
-The Corporation of the City of Pickering Purchase from Metropia (Notion Road) Development Inc. -1865 Pickering Parkway
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Marisa Carpino, Chief Administrative Officer, stated that the recommendations noted in Report LEG 09-22 relate to the proposed purchase of the Metropia property and does not approve the design or the construction of the overpass.
Resolution #854/22
Moved by Councillor Ashe Seconded by Councillor Pickles
1. That Council approve the acquisition of Part of Lot 17, Concession 1, Pickering, being Part 1, Plan 40R29897 subject to an easement in favour of Lots 17 & 18, Concession 1,Pickering, as in DR1619827 City of Pickering, municipally known as 1865 Pickering Parkway, Pickering, Ontario;
2. That the Chief Administrative Officer be authorized to execute the Agreement of Purchase and Sale between The Corporation of the City of Pickering, as purchaser, and Metropia (Notion Road) Development Inc., as vendor, set out in Attachment No. 1,subject to such minor revisions as are satisfactory to the Chief Administrative Officer and the Director, Corporate
Services & City Solicitor;
3. That the Director, Corporate Services & City Solicitor be authorized to waive any conditions contained within the said Agreement of Purchase and Sale, and to execute on the City’s behalf any documents, instruments,
transfers and agreements as may be necessary to complete the transaction;
4. That Council authorize the purchase in the amount of $10,934,876.00 (net of HST), and that the Director, Finance & Treasurer be authorized to fund
the total net purchase cost as follows:
a) the sum of $4,373,950.00 to be financed by the issue of a debenture by The Regional Municipality of Durham over a period not to exceed 20 years;
b) the annual debenture repayment charges in the amount of approximately$293,998.00 to be included in the annual Current Budget for the City of Pickering commencing 2022, or such subsequent year in which the debenture is issued, and continuing
thereafter until the debenture financing is repaid;
c) the Director, Finance & Treasurer to be authorized to make any changes, adjustments and revisions to amounts, terms, conditions, or to take any actions necessary in order to effect the foregoing; and,
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d) The remaining sum of $4,976,232.00 to be funded from the Development Charges Reserve Fund -Transportation;
e) The sum of $1,584,694.00 to be funded by a 1-year internal loan;
5. That the draft debenture by-law attached to this report be enacted; and,
6. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.
Carried on a Recorded Vote as Follows:
Yes No
Councillor Ashe Councillor McLean
Councillor Brenner Councillor Butt Councillor Doody-Hamilton Councillor Pickles
Mayor Ryan
12. Motions and Notice of Motions
12.1 Dissolve the (OLT) Ontario Land Tribunal
Discussion ensued between Members of Council regarding:
• OLT hearings being costly to municipalities and communities;
• the OLT being chaired by individuals that are politically appointed and their
mindset being to be appointed or reappointed which could result in flawed
decision making;
• the motion being supported by other Municipalities and the Ontario Big City Mayors;
• OLT providing the right of appeal to residents, community groups, and applicants;
• OLT being a mechanism to counter NIMBYism;
• a recent report on Housing and Affordability discussing the need for significant changes to the OLT such as requirements for faster decision making, delivering oral decisions on the day of the hearing, streamlining the process, and costs for vexatious claims;
• the OLT favouring developers and not the community and the need to provide municipalities with more authority;
• concerns regarding some of the recommendations presented in the
Housing and Affordability Report regarding the OLT and the planning
process;
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• reforms needed for the OLT and the need for municipalities to comment on the reformation;
• the OLT providing a mechanism to be cautious when conducting land use
changes as certain changes could result in irreparable damages to the environment; and,
• the degree of the involvement from the Province being burdensome and not
productive.
Resolution #855/22
Moved by Councillor Brenner
Seconded by Councillor Mclean
WHEREAS, Municipalities across this province collectively spend millions of dollars of taxpayer money and municipal resources developing Official Plans that meet current Provincial Planning Policy;
And Whereas, an Official Plan is developed through months of public consultation to ensure, “that future planning and development will meet the specific needs of (our) community”;
And Whereas, our Official Plan includes zoning provisions that encourage development of the “missing middle” or “gentle density” to meet the need for
attainable housing in our community;
And Whereas, our Official Plan is ultimately approved by the province;
And Whereas, it is within the legislative purview of Municipal Council to approve
Official Plan amendments or Zoning By-law changes that better the community or fit within the vision of the City of Pickering Official Plan;
And Whereas, it is also within the legislative purview of Municipal Council to deny Official Plan amendments or Zoning By-law changes that do not better the community or do not fit within the vision of the City of Pickering Official Plan;
And Whereas, municipal planning decisions may be appealed to the Ontario Land Tribunal (OLT; formerly the Ontario Municipal Board or “OMB”), an unelected, appointed body that is not accountable to the residents of the City of Pickering;
And Whereas, the OLT has the authority to make a final decision on planning
matters based on a “best planning outcome” and not whether the proposed
development is in compliance with municipal Official Plans and Provincial Planning Policy;
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And Whereas, all decisions—save planning decisions—made by Municipal Council are only subject to appeal by judicial review and such appeals are limited to questions of law and or process;
And Whereas, Ontario is the only province in Canada that empowers a separate
adjudicative tribunal to review and overrule local decisions applying provincially
approved plans;
And Whereas, towns and cities across this Province are repeatedly forced to spend millions of dollars defending Official Plans that have already been approved by the province in expensive, time consuming and ultimately futile OLT hearings;
And Whereas, lengthy, costly OLT hearings act as a barrier to the development of attainable housing;
Now therefore be it resolved that the Council of The Corporation of the City of Pickering requests:
1. That the Government of Ontario dissolve the OLT immediately thereby
eliminating one of the most significant sources of red tape delaying the development of more attainable housing in Ontario;
2. That a copy of this Motion be sent to the Honourable Doug Ford, Premier of
Ontario, the Minister of Municipal Affairs and Housing, the Leader of the
Opposition, the Leaders of the Liberal and Green Party, all MPPs in the Province of Ontario; the Large Urban Mayors’ Caucus of Ontario, the Small Urban GTHA Mayors and Regional Chairs of Ontario; and,
3. That a copy of this Motion be sent to the Association of Municipalities of
Ontario (AMO) and all Ontario municipalities for their consideration.
Motion Lost on a Recorded Vote as Follows:
Yes No
Councillor Brenner Councillor Ashe Councillor McLean Councillor Butt Councillor Doody-Hamilton Councillor Pickles
Mayor Ryan
12.2 Street Naming Policy Amendment
Discussion ensued between Members of Council regarding:
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• the objective of the motion being to address hurdles in the naming of streets and to provide better mechanisms to assign Veterans’ names to streets;
• the costs associated with naming a street and the motion waiving the application fees when names are submitted by the Royal Canadian Legion to alleviate costs for families of veterans;
• priority for the assignment of Veterans’ names to streets;
• the motion also providing ways to improve the coordination of assigning Veterans’ names to streets with the City’s signage by-law;
• staff reporting back to Council regarding amendments to the Street Naming
Policy to streamline the process; and,
• the Royal Canadian Legion having already prepared ten names for street naming purposes for Council consideration.
Resolution #856/22
Moved by Councillor Pickles Seconded by Councillor Ashe
WHEREAS, in 2005, Council passed a resolution expanding the criteria under which a proper name can be used as a street name, including the selection of Veterans’ names for streets in Pickering;
And Whereas, in 2020, the City of Pickering approved the Street Naming Policy,
ADM 220, to implement a comprehensive policy on street naming including: criteria for selecting street names; consolidating previous Council Resolutions on the use of personal names; process and cost recovery and responsibilities for adding a street name to the Reserve List; and assigning a street name;
And Whereas, section 02.01 g) of Street Naming Policy ADM 220 stipulates,
amongst other things, that proper names will only be approved for use by the City if:
i) the names are those of the War Dead who were residents of Pickering at the time they served;
ii) the names are those of War Veterans who were, or became and remained, residents of Pickering after their service;
And Whereas, the Street Naming Policy does not contain any provisions giving priority to the selection and assignment of Veterans’ names to new streets;
And Whereas, the City has standards for Decorative Street Signs;
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And Whereas, the City’s Fees and Charges By-law addresses the application fees required to submit names for approval and reservation on the City’s street name list;
Now therefore be it resolved that the Council of The Corporation of the City of
Pickering directs the City Development Department to:
1. Initiate amendments to the Street Naming Policy, giving veterans’ names first priority in the selection or assignment of names to the streets;
2. Initiate amendments to the Street Naming Policy, waiving the application fees when names are submitted by the Royal Canadian Legion once per year;
3. Initiate amendments to the Street Naming Policy, including a reference to
Engineering Services Department Standards P-809, regarding the use of the poppy symbol and the Fire Services symbol; and,
4. Report back to Council before the Summer 2022 recess.
Carried Unanimously on a Recorded Vote
13. By-laws
13.1 By-law 7914/22
Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property.
13.2 By-law 7915/22
Being a By-law to adopt Amendment 44 to the Official Plan for the City of Pickering (OPA 20-007/P).
13.3 By-law 7916/22
Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, being Part
of Lots 28 to 30, Plan 350, Now Part 1 40R-31048, City of Pickering (A 12/20).
13.4 By-law 7917/22
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Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property.
13.5 By-law 7918/22
Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees.
13.6 By-law 7919/22
Being a by-law to authorize the Purchase of Land for the Construction of 401 Overpass in the City of Pickering and the issuance of debenture in the amount of $4,373,950.00.
Resolution #857/22
Moved by Councillor Butt Seconded by Councillor Pickles
That By-law Numbers 7914/22 through 7920/22, save and except By-law 7920/22, be approved.
Carried
13.7 By-law 7920/22
A question and answer period ensued between Members of Council and Kyle Bentley, Director, City Development & CBO, regarding:
• By-law 7920/22 granting the Director, City Development & CBO with the approval authority to approve patio program extensions;
• conditions in place for the extensions being similar to the program
previously in place during the Covid-19 Pandemic;
• whether staff would be reaching out to establishments with a temporary patio use approval already in place to let them know of the new extension program;
• the extension program not being exclusive to existing patio operators; and,
• the number of establishments that had applied for the patio program.
Staff were requested to provide Council with an update on the status of the patio
extension program by end of July or beginning of August, 2022.
Resolution #858/22
Moved by Councillor Butt
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Seconded by Councillor Pickles
That By-law Number 7920/22, be approved.
Carried
14. Confidential Council – Public Report
Mayor Ryan stated that prior to Regular Council Meeting, an In-camera Session was held
at 6:00 p.m. in accordance with the provisions of the Municipal Act, and Procedure By-law 7665/18, to receive a confidential verbal update pertaining to a proposed land acquisition and to receive advice subject to solicitor-client privilege. The land acquisition matter was ratified publicly under Item 11.8, Report LEG 09-22, of this evening’s Council Meeting. Mayor Ryan made further note of Council moving in-camera at the beginning of
the 7:00 p.m. Council Meeting to discuss further questions pertaining to the subject matter that had been discussed at the 6:00 pm In-camera Session.
Mayor Ryan stated that in addition to the provisions above, at the 6:00 p.m. In-Camera Session, Council considered a matter pertaining to personal matters about an identifiable
individual as it relates to an appointment to the Pickering Public Library Board and that the following motion was now before Council.
14.1 Appointment to the Pickering Public Library Board Carried
Resolution #859/22
Moved by Councillor Butt Seconded by Councillor Doody-Hamilton
That Suzanne Pragg be appointed to the Pickering Public Library Board for a term ending November 14, 2022, or until a successor is appointed.
Carried
15. Other Business
There was no other business.
16. Confirmation By-law
By-law Number 7921/22
Councillor Ashe, seconded by Councillor Pickles, moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of March 28, 2022.
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17. Adjournment
Moved by Councillor Pickles Seconded by Councillor Butt
That the meeting be adjourned.
The meeting adjourned at 8:50pm.
Dated this 28th of March, 2022.
Carried
Carried
David Ryan, Mayor
Susan Cassel, City Clerk