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HomeMy WebLinkAboutJanuary 13, 2022 - Special Council Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt B. McLean D. Pickles Also Present: M. Carpino - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor S. Cassel - City Clerk R. Perera - Deputy Clerk A. Jarvis - Clerk Administration, Vital Stats & Lottery Licensing 1. Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2. Disclosure of Interest No disclosures of interest were noted. 3. Opening Remarks from the Mayor Mayor Ryan stated that this Special Meeting of Council was being held due to the vacancy in the Office of City Councillor, Ward 2 which was a result of the passing o f Councillor Ian Cumming, and acknowledged the work done by Councillor Cumming in serving the City. Mayor Ryan further stated that Council decided to fill the vacancy by soliciting for applications due to the timelines and costs of holding a by-election in relation to the close proximity of the upcoming 2022 Municipal Elections. He noted that each applicant w ould be given five minutes to present to Council, and each Member of Council would be permitted to ask one question from each Applicant. Mayor Ryan stated that in accordance with the Procedures established for this Meeting, he would be relinquishing the chair to Susan Cassel, City Clerk, for the appointment process. 4. Presentations from Certified Applicants 4.1 Ramee Arbaji - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Ramee Arbaji provided a presentation, through the aid of a PowerPoint presentation, in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.2 Shashi Bhatia - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Shashi Bhatia provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.3 Rawl Chan - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Rawl Chan provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.4 Diana Chin Fook - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Diana Chin Fook provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.5 Linda Cook - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm Linda Cook provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.6 Bert Cortez (Manuel H. Araica-Cortez) - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Bert Cortez (Manuel H. Araica-Cortez) provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.7 David Currie - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification David Currie provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.8 Giuseppina “Pina” D'Intino - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Giuseppina “Pina” D'Intino provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.9 Christine Doody-Hamilton - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Christine Doody-Hamilton provided a presentation in support of their application for the position of City Councillor, Ward 2. Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm A brief question and answer period ensued between Members of Council and the applicant. 4.10 Jake Farr - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Jake Farr provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.11 David Fellin - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification David Fellin provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.12 Michelle Leong Francis - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Michelle Leong Francis provided a presentation, through the aid of a PowerPoint presentation, in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.13 Shahrez Hayder - Consent of Nominee Application and Declaration of Qualification Form - Letter of Qualification Shahrez Hayder provided a presentation in support of their application for the position of City Councillor, Ward 2. Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm A brief question and answer period ensued between Members of Council and the applicant. 4.14 Zeynab Kazi -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Zeynab Kazi provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.15 Bruce Kinsman -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Bruce Kinsman provided a presentation in support of their application for the position of City Councillor, Ward 2. There were no questions from Members of Council to the applicant. 4.16 Frank McGillan -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Frank McGillan provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.17 Michelle Mendonca -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Michelle Mendonca provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.18 Wendy Mohammed Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Wendy Mohammed provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.19 Mara-Elena Nagy -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Mara-Elena Nagy provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.20 Shamin Naz -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Shamin Naz did not join the electronic Special Council Meeting, and in accordance with the Procedures for Nominations and Appointment for Office of City Councillor, Ward 2, was no longer included in the list of applicants to be considered for appointment to the Office of City Councillor, Ward 2. 4.21 Timothy Silman -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Timothy Silman provided a presentation in support of their application for the position of City Councillor, Ward 2. There were no questions from Members of Council to the applicant. 4.22 Gary Strange -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm Gary Strange joined provided a presentation, through the aid of a PowerPoint presentation, in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.23 Glenn Tate -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Glenn Tate provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. 4.24 Damian Williams -Consent of Nominee Application and Declaration of Qualification Form -Letter of Qualification Damian Williams provided a presentation in support of their application for the position of City Councillor, Ward 2. A brief question and answer period ensued between Members of Council and the applicant. Resolution #759/22 Moved by Councillor Pickles Seconded by Councillor Butt That Council take a short recess. Carried Council recessed at 10:25 p.m. and reconvened at 10:35 p.m. Upon reconvening, the City Clerk certified that all Members of Council were once again present and participating electronically in accordance with By-law 7771/20. 5. Matters for Consideration 5.1 Appointment to the Office of City Councillor, Ward 2 - Procedures for Nominations and A ppointment for Office of City Councillor, Ward 2 Ms. Cassel noted that the process for nominations and voting were outlined in the Meeting Procedures that had been provided to all applicants and Members of Council and included on the Special Council Meeting agenda. She added that Members of Council would have an opportunity to nominate from the list of applicants and once nominations had closed, voting would occur until a nominee received the majority of votes required to be appointed. Ms. Cassel noted that as 6 Members of Council were present and voting, a majority vote would require 4 out of 6 votes. Moved by Councillor Brenner Seconded by Councillor McLean That the nominations for the Office of City Councillor, Ward 2, be opened Carried Councillor Brenner moved that Linda Cook be nominated and Councillor McLean seconded the nomination. Ms. Cook was officially brought forward as a nominee. Councillor Butt moved that Christine Doody-Hamilton be nominated and Councillor Pickles seconded the nomination. Ms. Doody-Hamilton was officially brought forward as a nominee. Councillor Ashe moved that Shashi Bhatia be nominated. There was no seconder and therefore the nomination of Shashi Bhatia did not proceed. Ms. Cassel confirmed that there were no further nominations and requested a motion to close nominations. Moved by Councillor Pickles Seconded by Councillor McLean Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm Mayor Ryan relinquished the Chair to Susan Cassel, City Clerk, in accordance with the Procedures for Nominations and Appointment for Office of City Councillor, Ward 2. Susan Cassel, City Clerk, assumed the chair. 6. By-law to Appoint City Councillor, Ward 2 6.1 By-law 7895/22 Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm That the nominations for the Office of City Councillor, Ward 2, be closed. Carried In accordance with the Procedures, Ms. Cassel asked each Member of Council, in order of which was decided by random draw, the nominee they wished to vote for. The vote was as follows: Councillor McLean Linda Cook Mayor Ryan Christine Doody-Hamilton Councillor Brenner Linda Cook Councillor Pickles Christine Doody-Hamilton Councillor Butt Christine Doody-Hamilton Councillor Ashe Christine Doody-Hamilton Christine Doody-Hamilton received 4 votes. Linda Cook received 2 votes. In accordance with the Procedures, Christine Doody-Hamilton had received the majority vote required to be appointed to the Office of City Councillor, Ward 2. Resolution #760/22 Moved by Councillor Pickles Seconded by Councillor Ashe That Christine Doody-Hamilton be appointed to the Office of City Councillor, Ward 2, for the remainder of the 2018-2022 Term of Council ending on November 14, 2022. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Brenner Councillor Butt Councillor McLean Councillor Pickles Mayor Ryan Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm Being a by-law to fill the vacant seat for the Office of City Councillor, Ward 2. Resolution #761/22 Moved by Councillor Ashe Seconded by Councillor Butt That By-law number 7895/22 to appoint Christine Doody-Hamilton as the City Councillor, Ward 2, be adopted. Carried 7. Oath of Office for Newly Appointed Member of Council Ms. Cassel congratulated Christine Doody-Hamilton on being appointed to the Office of City Councillor, Ward 2 and asked Ms. Doody-Hamilton to read aloud the full Declaration of Office in the form prescribed by the Minister. As Ms. Doody-Hamilton had stated the Declaration of Office, she was welcomed as the City Councillor, Ward 2 and was invited to provide her remarks on being appointed to the seat. Councillor Doody-Hamilton noted that she was honored and humbled to be selected for the role of City Councilor, Ward 2 and added that she would work to the best of her abilities to help the residents of Ward 2 and the larger Pickering community. Ms. Cassel relinquished the Chair to Mayor Ryan. Mayor Ryan resumed the Chair. 8. Confirmation By-law By-law Number 7896/22 Councillor Butt, seconded by Councillor Brenner moved for leave to introduce a by-law of the City of Pickering to confirm the proceedings of January 13, 2022. Carried 9. Adjournment Moved by Councillor Doody-Hamilton Special Council Meeting Minutes January 13, 2022 Electronic Meeting 7:00 pm Seconded by Councillor Ashe That the meeting be adjourned. Carried The meeting adj ourned at 10:49 p.m. Dated this 13th day of January, 2022. David Ryan, Mayor Susan Cassel, City Clerk