HomeMy WebLinkAboutDecember 15 2021
Agenda
Accessibility Advisory Committee
December 15, 2021
7:00 pm
Electronic Meeting
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
Due to COVID-19 and the Premier’s Emergency Orders to limit gatherings and maintain
physical distancing, the City of Pickering continues to hold electronic Council and
Committee Meetings.
Members of the public may observe the meeting proceedings by viewing the livestream.
1. Review and Approval of Agenda
2. Disclosure of Interest
3. Approval of Minutes
3.1 Minutes of November 17, 2021 See Page 1
4. Presentations/ Delegations
5. New Business
5.1 City Centre Project – Review of Plans S. Douglas-Murray, J.
Flowers, V. Plouffe
6. Correspondence
7. Other Business & Updates
8. Next Meeting – January 19, 2021
9. Adjournment
Page 1 of 4
Minutes/Meeting Summary
Accessibility Advisory Committee
November 17, 2021
Electronic Meeting
7:00 pm
Attendees: P. Bashaw
S.Fatima
D.Hughes
G.Lang
T. Lyle-Gravlev
P. Milton
M.Thorpe Ross
D. Wysocki
T.Higgins, Accessibility Coordinator (Staff Liaison)
M. Ross, Coordinator, Records & Elections (Recording Secretary)
Absent: A. Lue
A. Taverna
J. McLellan, Ajax-Pickering Board of Trade
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Review and Approval of Agenda
T. Higgins reviewed the agenda items.
T. Higgins noted that as some Committee Members
may be leaving the Meeting early and the anticipation
of a loss of quorum, the Agenda will be amended to
hear Item 5.3 before Item 5.2.
Agenda, as amended, was approved.
2. Disclosure of Interest
No disclosures of interest were noted.
3. Review and Approval of Minutes
-October 20, 2021
Moved by D. Hughes
Seconded by P. Bashaw
That the Minutes of the October 20, 2021 meeting of
the Accessibility Advisory Committee be approved.
- 1 -
Page 2 of 4
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Carried
4. Presentations/ Delegations
No presentations or delegations were received.
5. New Business
5.1 Pickering Five Year Accessibility Plan 2021-
2025
T. Higgins outlined the upcoming steps regarding
presenting the Five Year Accessibility Plan 2021-
2025 to the Executive Committee and Council. T.
Higgins explained that the budget for 2021 is
approved, that the budgets for the years 2022-
2025 are a forecast and may be updated.
Discussion ensued regarding the accessibility of
the report itself and line items in the budget,
specifically the 2025 upgrade to the council
chambers. T. Higgins marked this as a follow up
item to reach out to V. Plouffe, Manager, Facilities
Capital Projects. T. Higgins will revise the draft
report to highlight the update to the council
chambers and any additional information based on
the follow up item.
Moved by M. Thorpe Ross
Seconded D. Wysocki
That the Committee approve and endorse the Five
Year Accessibility Plan 2021-2025 with the above-
mentioned updates.
Carried
5.3 2021 AODA Compliance Report
T. Higgins described the compliance report. An
additional consideration this year is the focus on
the accessibility of websites. T. Higgins explained
the City’s 2-year effort that was made to check,
T. Higgins to reach out to V.
Plouffe regarding the $3.1
million mentioned in the
budget for the 2025 council
chamber renovation.
- 2 -
Page 3 of 4
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
eliminate or remediate website documents to
ensure their accessibility. Some documents, such
as developer site plans are beyond the control of
the City to ensure accessibility, while other other
technical documents, are impossible to render in
accessible formats, so an exemption in the
regulations has been cited in the compliance report
with respect to such items. The City is in full
compliance other than the allowable exceptions
and the full report is due on December 31, 2021.
Moved by D. Hughes
Seconded by G. Lang
That the Committee endorse the completion of the
2021 AODA Compliance Report indicating full
compliance across all 25 questions save and
except the transportation question which is not
applicable.
Carried
5.2 Service & Support Animals Initiative (SSAI)
T. Higgins introduced D. Wysocki and described
his contributions to the project.
D. Wysocki explained the stakeholder involvement
that went into the project including responses from
the public survey and gave a detailed slide show
presentation regarding the initiative. The slide
show will be presented at the December 6, 2021
Executive Committee Meeting and the public
launch of the SSAI will be December 15, 2021.
Moved by P. Bashaw
Seconded by T. Lyle-Gravlev
That the Committee endorse the slide deck and
monograph.
Carried
- 3 -
Page 4 of 4
Item/
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Due to lack of quorum, the meeting adjourned at
7:56 pm. Informal discussion ensued however, no
decisions of the Committee were made.
- 4 -