HomeMy WebLinkAboutNovember 22, 2021
Council Meeting Minutes
November 22, 2021 Electronic Meeting 7:00 pm
Present:
Mayor David Ryan
Councillors:
K.Ashe
M.Brenner
S.ButtB.McLeanD.Pickles
Also Present:
M.Carpino -Chief Administrative Officer
K.Bentley -Director, City Development & CBO
P.Bigioni -Director, Corporate Services & City Solicitor
S.Douglas-Murray -Director, Community Services
B.Duffield -Director, Operations
J.Eddy -Director, Human Resources
J.Hagg -Fire Chief
R.Holborn -Director, Engineering Services
F.Jadoon -Director, Economic Development & Strategic Projects
S.Karwowski -Director, Finance & Treasurer
S.Cassel -City Clerk
C.Rose -Chief Planner
D.Jacobs -Manager, Policy & Geomatics
R.Perera -Deputy Clerk
J.Litoborski - Supervisor, Licensing & Enforcement
C.Whitaker -Supervisor, Sustainability
J.San Antoni -Senior Advisor, Diversity, Equity & Inclusion
K.Kilbourne -Principal Planner, Policy
1.Roll Call
The City Clerk certified that all Members of Council were present and participatingelectronically in accordance with By-law 7771/20.
2.Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the Invocation.
3.Indigenous Land Acknowledgment Statement
Mayor Ryan read the Indigenous Land Acknowledgment Statement.
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4. Disclosure of Interest No disclosures of interest were noted.
5. Adoption of Minutes
Resolution #723/21
Moved by Councillor Brenner Seconded by Councillor Pickles
Special Council Minutes, October 21, 2021 – 1 p.m.
Special Council Minutes, October 21, 2021 – 7 p.m. Council Minutes, October 25, 2021 Special Council Minutes, November 1, 2021 Executive Committee Minutes, November 1, 2021 Planning & Development Committee Minutes, November 1, 2021
Carried 6. Presentations There were no presentations. 7. Delegations 7.1 Gary Muller, Director of Planning Brad Anderson, Principal Planner, Policy Planning & Special Studies
The Regional Municipality of Durham Re: Envision Durham Overview Gary Muller, Director of Planning, and Brad Anderson, Principal Planner, Policy Planning & Special Studies, the Regional Municipality of Durham, joined the
electronic meeting via audio connection to provide an overview of the Envision Durham project. Through the aid of a PowerPoint presentation, Mr. Muller discussed the planning policy framework in Ontario, engagement and outreach conducted, and the discussion papers published in 2019 in relation to the project. He added that through Regional Council approval, the framework for policy
direction in creating the Regional Official Plan was established, which included a prosperous economy, healthy communities, supportive infrastructure, vibrant urban systems, thriving rural systems, protected Greenland systems, and connected transportation systems. He further discussed protected major transit station areas, and the different phases of the Growth Management Study Process.
Mr. Muller concluded his delegation by discussing the next steps of the project.
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A question and answer period ensued between Members of Council and Mr. Muller regarding:
•the Provincial decisions regarding designated intensification areas andPickering being designated an urban growth centre by the Province;
•concerns regarding whether the City would be able to accommodate the
designated intensification within the existing urban boundaries;
•whether other Durham municipalities were facing similar growth challenges;
•the need for the Region to be open to expanding the urban boundaries;
•how the potential growth areas would be determined if there are competinginterests regarding the expansion of boundaries;
•timeline of when the reports would be coming to Regional Council in 2022;
•how the Region plans to address the growing homelessness situation andwhether this would be included in the Envision Durham project; and,
•how the Region would create policy to maintain a balance between
residential and a non-residential tax bases.
7.2 Mark Mariano and Jim Kesselring on Behalf of the Chestnut Hill Developments Recreation Complex Tennis Members Re: Corr. 57-21
John Singleton
Pickering Pickleball Petition
Mark Mariano and Jim Kesselring, on Behalf of the Chestnut Hill Developments Recreation Complex Tennis Members, joined the electronic meeting via audio
connection to speak to the Pickering Pickleball Petition. Mr. Mariano discussed the
difficulty in securing space to play Tennis and noted that the allocation of one of the Tennis courts to Pickleball would displace Tennis players. He stated that the loud noise of Pickleball is also a significant disruption to Tennis players. Mr. Kesselring noted that they had submitted a petition regarding this matter and
further asked Council that the summer usage of the indoor Tennis courts remain
status quo.
7.3 Gena Chang-Campbell, Chair, Pickering Anti Black Racism Taskforce Re: Report CAO 08-21
Pickering Anti-Black Racism Taskforce Youth Open Mic Night
Gena Chang-Campbell, Chair, Pickering Anti Black Racism Taskforce, joined the electronic meeting via audio connection to speak to the Pickering Anti-Black Racism Taskforce Youth Open Mic Night being held on November 27, 2021 from
7 p.m. to 10 p.m. at the West Shore Community Centre. She noted that the event
was being hosted in collaboration with Shakkoi, a Pickering-based poet, author and self-expression coach, and R.I.S.E., a grassroots organization dedicated to empowering Black youth. She added that the event was the first of its
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kind in Durham Region and aligned with the mandate of the Taskforce pertaining to youth development. Ms. Chang-Campbell further spoke to the support of the Youth Subcommittee and Staff in developing the event. She concluded her
delegation by asking for Council’s support for the event.
7.4 David Steele, Pickering West Shore Community Association Re: Report PLN 41-21 City Initiated: Official Plan Amendment
Kingston Mixed Corridor and Brock Mixed Node Intensification Areas Recommended Amendment 38 to the Pickering Official Plan Recommended Informational Revision 26 to the Pickering Official Plan File: OPA 20-004/P
David Steele, Pickering West Shore Community Association, joined the electronic meeting via audio connection to speak to Report PLN 41-21. Mr. Steele asked that Council consider implementing different zoning provisions for the different areas to better match the characteristics of the area. He further questioned whether the existing infrastructure was adequate to accommodate the intensification. Mr.
Steele concluded his delegation by encouraging Council to make Pickering unique and emphasized the importance of employment space.
7.5 David Steele, Pickering West Shore Community Association Re: Report CLK 06-21
Vacancy in the Office of City Councillor, Ward 2 -Declaration of Vacancy and Method of Filling Vacancy
David Steele, Pickering West Shore Community Association, withdrew his delegation request regarding Report CLK 06-21.
7.6 Matt Bentley Re: Report CLK 06-21 Vacancy in the Office of City Councillor, Ward 2 -Declaration of Vacancy and Method of Filling Vacancy
Matt Bentley joined the electronic meeting via audio connection and asked Council to endorse Option A3 as outlined in Report CLK 06-21. Mr. Bentley noted that Option A3 was the most transparent process given that a by-election would not be feasible. He added that filling the vacancy behind closed doors would work against
inclusivity and noted that the runner up had only received 800 votes in the 2018 Municipal Election which amounted to only 4% of the population of Ward 2. Mr. Bentley concluded his delegation by asking Council to select Option A3.
7.7 Janice Frampton
Re: Report PLN 41-21 City Initiated: Official Plan Amendment
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Kingston Mixed Corridor and Brock Mixed Node Intensification Areas Recommended Amendment 38 to the Pickering Official Plan Recommended Informational Revision 26 to the Pickering Official Plan
File: OPA 20-004/P Janice Frampton withdrew her delegation request regarding Report PLN 41-21. 7.8 Janice Frampton
Re: Report CLK 06-21 Vacancy in the Office of City Councillor, Ward 2 - Declaration of Vacancy and Method of Filling Vacancy Janice Frampton, 1810 Post Drive, joined the electronic meeting via audio
connection to speak to Report CLK 06-21. Ms. Frampton asked Council to support Option A3 and added that a by-election would be costly. Ms. Frampton concluded her delegation by noting that option A3 was the most transparent method to fill the vacancy.
7.9 Garry Winsor Re: Report CLK 06-21 Vacancy in the Office of City Councillor, Ward 2 - Declaration of Vacancy and Method of Filling Vacancy
Garry Winsor, 600 West Shore Boulevard, joined the electronic meeting via audio connection to speak to Report CLK 06-21. Mr. Winsor asked Council to approve a by-election to fill the vacancy and added that the residents of Ward 2 should have a say in the individual who would be representing them. He concluded his delegation by noting that creating an individual as an established councillor
through appointment would not be fair for other candidates running in the 2022 Municipal Election. At the conclusion of delegations, Mayor Ryan spoke to the recent passing of Councillor Ian Cumming on November 1, 2021 and extended Council’s
condolences to his family. Mayor Ryan called for a moment of silence in honour of Councillor Cumming.
8. Correspondence
8.1 Corr. 54-21
Ralph Walton, Regional Clerk/Director of Legislative Services The Regional Municipality of Durham Re: Free Menstrual Products at Region Facilities
Resolution #724/21
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Moved by Councillor Pickles Seconded by Councillor Brenner
1.That Corr. 54-21, from Ralph Walton, Regional Clerk/Director of LegislativeServices, the Regional Municipality of Durham, dated October 27, 2021,regarding the Free Menstrual Products at Region Facilities, be received;and,
2.That Corr. 54-21 be referred, through the CAO, to the Director, CommunityServices and Director, Operations, for consideration in the Draft 2022Budget deliberations for all public facilities.
Carried
8.2 Corr. 55-21 Ajax-Pickering Board of Trade Clarington Board of Trade Greater Oshawa Chamber of Commerce
Whitby Chamber of Commerce Re: Toll equity and Highway 413
Brief discussion ensued between Members of Council regarding the need for toll equity as Highway 413 was being underutilized due to the high tolls, the potential
for toll equity to relieve traffic congestion, and a letter being issued by the Regional Chair to speak to the lack of equity amongst the toll highways.
Resolution #725/21
Moved by Councillor Pickles Seconded by Councillor Ashe
1.That Corr. 55-21, from the Ajax-Pickering Board of Trade, the ClaringtonBoard of Trade, the Greater Oshawa Chamber of Commerce, and the
Whitby Chamber of Commerce, dated November 1, 2021, regarding theToll equity and Highway 413, be endorsed; and,
2.That a copy of this Resolution be forwarded to The Honourable Doug Ford,Premier of Ontario, The Honourable Caroline Mulroney, Minister of
Transportation, all Durham MPP’s, the Ajax-Pickering Board of Trade, theWhitby Chamber of Commerce, and the Clarington Board of Trade.
Carried
8.3 Corr. 56-21 Kevin Narraway, Manager of Legislative Services/Deputy Clerk
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Town of Whitby Re: Proof of Vaccination for all Participants in Organized Sports
Resolution #726/21
Moved by Councillor McLean Seconded by Councillor Brenner
1.That Corr. 56-21, from Kevin Narraway, Manager of LegislativeServices/Deputy Clerk, Town of Whitby, dated November 3, 2021,regarding the Proof of Vaccination for all Participants in Organized Sports,be endorsed; and,
2.That a copy of this Resolution be forwarded to The Honourable ChristineElliott, Minister of Health, all Durham MPP’s, all Durham RegionalMunicipalities, John Henry, Durham Regional Chair, and Dr. Robert Kyle,Medical Officer of Health & Commissioner, the Regional Municipality ofDurham.
Carried
8.4 Corr. 57-21 John Singleton
Pickering Pickleball Petition
Brief discussion ensued between Members of Council regarding Staff’s efforts in addressing the issue to date, the lack of facilities, solutions in the short term, and the need for the different clubs to be considerate of one another.
Resolution #727/21
Moved by Councillor Ashe Seconded by Councillor Brenner
1.That Corr. 57-21 from John Singleton, dated November 8, 2021, regardingthe Pickering Pickleball Petition, be received; and,
2.That Staff be directed, through the CAO, to report back to Council by
January 24, 2022 regarding the options available to accommodate indoorPickleball along with the associated financial obligations.
Carried
9.Report EC 09-21 of the Executive Committee held on November 1, 2021
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9.1 Director, Corporate Services & City Solicitor, Report BYL 02-21 Waterfront Parking -Current and Proposed Actions
Council Decision:
1. That Council approve the implementation of paid parking at the City’s waterfront parking lots (Liverpool Road, Beachpoint Promenade, and
Progress Park), and paid permit parking on one side of waterfront areastreets (see Attachment No. 1 – maps) from May 1st to October 1st annually; 2. That Council direct staff to communicate with residents on Park Crescent
and Cliffview Road to determine if it is advisable to apply similar restrictions in these locations; 3. That Council approve a no charge permit for all Pickering residents whopre-register, which will allow use of the waterfront lots and on-street permit
parking by City residents at no charge; 4. That Council approve an hourly parking rate for City waterfront parking lots, and on-street parking areas at a rate of $5.00 per hour, setting a maximum parking time of six hours;
5. That Council authorize staff to develop a permit system for each waterfront street household to accommodate guest parking; 6. That Council approve free parking for accessible parking permit holders
and vehicles bearing v eterans’ plates; 7. That the City continue to investigate options to create additional parking in the waterfront areas;
8. That Council provide pre-budget approval of $75,000.00 to award aprocurement process yet to be conducted to solicit bids for software andhardware options; 9. That staff be directed to include in the draft 2022 current budget the
additional staffing set out in this report to support the implementation andadministration o f the foregoing R ecommendations; and, 10. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.
9.2 Director, Corporate Services & City Solicitor, Report BYL 03-21
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Deferral of Implementation of Accessible Service Supplement Fees Vehicle for Hire By-law
Council Decision:
1.That Report BYL 03-21 respecting a deferral of the implementation of theAccessible Service Supplement enacted in the Vehicle for Hire By-law7739/20 be received;
2.That the implementation and collection of the Vehicle for Hire AccessibleService Supplement be deferred until January 1, 2023; and,
3.That appropriate City of Pickering officials be authorized to take the actions
necessary to implement the recommendations in this report.
9.3 Director, Community Services, Report CS 29-21 Community Association Lease Agreement -South Pickering Seniors Club
Council Decision:
1.That the Mayor and City Clerk be authorized to execute the LeaseAgreement with the South Pickering Seniors Club set out in Attachment 1
to this Report, subject to minor revisions as may be required by theDirector, Community Services and the Director, Corporate Services & CitySolicitor; and,
2.That the appropriate City officials be authorized to take the necessary
actions as indicated in this report.
9.4 Director, Engineering Services, Report ENG 23-21 Streetlighting on Regional Roads -Proposed Study of Current Policy/Practice
Council Decision:
1.That Council endorse the Draft Terms of Reference for a study of theRegion of Durham’s current policy/practice with respect to streetlighting on
Regional roads;
2.That, through the Office of the CAO, appropriate City staff be selected torepresent the City of Pickering on the study working group consisting ofRegional and Local Area Municipality staff;
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3.That staff report back on the results of the procurement of consultingservices and seek Council authorization for a financial contribution to thestudy; and,
4.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions indicated in this reports.
Resolution #728/21
Moved by Councillor Ashe Seconded by Councillor Pickles
That Report EC 09-21 of the Executive Committee Meeting held on November 1,
2021 be adopted.
Carried
10.Report PD 09-21 of the Planning & Development Committee held on November 1,
2021
10.1 Director, Corporate Services & City Solicitor, Report LEG 16-211232548 Alberta Inc. – Plan of Subdivision 40M-2435 -Final Assumption of Plan of Subdivision
-Lots 1 to 5, Plan 40M-2435
-File: 40M-2435
Council Decision:
1. That works and services required by the Subdivision Agreement within Plan
40M-2435, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, beaccepted and as sumed for maintenance;
2. That 1232548 Alberta Inc. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2435; and,
3. That the appropriate City of Pickering officials be authorized to take the
actions necessary to implement the recommendations in this report.
Resolution #729/21
Moved by Councillor Ashe
Seconded by Councillor Butt
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That Report PD 09-21, save and except Item 10.2, PLN 41-21, of the Planning & Development Committee Meeting held on November 1, 2021 be adopted.
Carried
10.2 Director, City Development & CBO, Report PLN 41-21 City Initiated: Official Plan Amendment
Kingston Mixed Corridor and Brock Mixed Node Intensification Areas Recommended Amendment 38 to the Pickering Official Plan Recommended Informational Revision 26 to the Pickering Official Plan File: OPA 20-004/P
Discussion and a question and answer period ensued between Members of Council and Staff regarding:
•the official plan being a visionary document and the need for the
intensification to take place in a cautious manner to meet the needs of
future generations;
•addressing the concerns raised during the November 1, 2021 Planning &Development Committee meeting;
•intensification crises including climate, housing, public health,infrastructure, and equity;
•the Official Plan being a tool for planners and the need for a supplementary
report in plain language for public consumption to eliminate the uncertainty
in the community and the development community;
•the supplementary report being brought forward to Council in the firstquarter for 2022 and ensuring that the Region receives all documentation
from the November 1, 2021 Report and the supplementary Reportcollectively at the same time; and,
•ensuring that the implementing By-law to adopt Official Plan Amendment38 was brought forward for enactment at the same Meeting of Council
where the supplementary Report and recommendations are broughtforward.
Resolution #730/21
Moved By Councillor Brenner Seconded By Councillor Butt
1.That Report PLN 41-21 be approved;
2.That staff be directed to build on the contents of PLN 41-21 by providingthe following:
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i.A plain language document that the Public can understand,explaining the reason for the Official Plan Amendment;
ii.Identification of the process to further review building heights andmassing of site specific properties on the North side of KingstonRoad abutting residential, as well as properties on the South sidethat are not gateways;
iii.A work plan, that will include Economic Development staff engagingwith the businesses that will be impacted by future developmentalong Kingston Road;
iv.Identification of measures and/or holding provisions that will ensurethat the vision for the future of Kingston Road is secured;
v.Identification of means to address the cumulative impacts to existinginfrastructure, including roads, and green space;
3.And that this information be reported back to Council within the first quarterof 2022; and,
4.That the implementing By-law to adopt Official Plan Amendment 38 be
brought forward for enactment at the same Meeting of Council where thesupplementary Report and recommendations will be provided to Council inthe first quarter of 2022.
Carried Unanimously on a Recorded Vote
11.Reports – New and Unfinished Business
11.1 Director, City Development & CBO, Report BLD 01-21Designated Substances and Building Permits
Resolution #731/21
Moved by Councillor Ashe Seconded by Councillor McLean
1.That BLD 01-21 from the Director, City Development & CBO regardingDesignated Substances and Building Permits be received for information;and,
2.That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
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Carried
11.2 Director, Economic Development & Strategic Projects, Report CAO 07-21 RFP2021-8 Economic Development Strategy to EBP US Inc.
Resolution #732/21
Moved by Councillor Pickles Seconded by Councillor Butt
1. That Proposal No. RFP2021-8 submitted by EBP US, Inc., datedSeptember 15, 2021, to undertake a corporate Economic Development
Strategy in the amount of $87,499.57 (HST included) be awarded as per section 10.04 (c) of the Purchasing Policy; 2. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $78,751.00 (net of HST rebate) from property taxes, account
(502230.10000); and,
3. That the appropriate City of Pickering officials be authorized to take thenecessary actions as indicated in this report.
Carried
11.3 Chief Administrative Officer, Report CAO 08-21 Pickering Anti-Black Racism Taskforce Youth Open Mic Night
Resolution #733/21
Moved by Councillor Butt Seconded by Councillor Brenner
1.That Council authorize the Pickering Anti-Black Racism Taskforce to host a
Youth Open Mic Night at West Shore Community Centre on Saturday,November 27, 2021 on terms and conditions satisfactory to the Director,Community Services and Chief Administrative Officer; and,
2.That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Carried
11.4 Director, Corporate Services & City Solicitor, Report CLK 06-21
Vacancy in the Office of City Councillor, Ward 2
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-Declaration of Vacancy and Method of Filling Vacancy
A question and an answer period ensued between Members of Council and Susan
Cassel, City Clerk, regarding:
•the cost of a by-election and the timeframe for the next Municipal Election;
•allowing the certified applicants to be invited into the electronic WebExmeeting to allow video capabilities;
•the requirement for the successful candidate to provide proof of vaccinationagainst COVID-19;
•the requirement under the Municipal Elections Act (MEA) being forcandidates to be eligible voters at the time of submitting their application;
•applicants not requiring a nomination to submit an application form;
•soliciting for applications providing Council with the opportunity to promoteinclusivity and being the most democratic method to fill the vacancy after aby-election;
•the requirement under the MEA for applicants to reside in the City of
Pickering or be the owner or tenant of land there, or the spouse of suchowner or tenant; and,
•soliciting applications providing a fair chance to everyone and being an
opportunity to find the right person for the job.
Resolution #734/21
Moved by Councillor Ashe
Seconded by Councillor Pickles
1.That Report CLK 06-21, pertaining to the vacancy in the Office of CityCouncillor, Ward 2 be received;
2.That pursuant to Section 262(1) of the Municipal Act, 2001, S.O. 2001, c.
25, the Council of The Corporation of the City of Pickering hereby declaresthe Office of City Councillor, Ward 2 to be vacant;
3.That Council directs the City Clerk to fill the vacancy for the Office of City
Councillor, Ward 2 by way of Option A3, as outlined in Report CLK 06-21;
and,
4.That the Clerk be given the authority to give effect thereto and provide forany process or procedures necessary to undertake the filling of the vacant
seat.
Carried Unanimously on a Recorded Vote
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11.5 Director, Community Services, Report CS 36-21 Arena Pro Shop Rental Fee Relief
Resolution #735/21
Moved by Councillor Butt Seconded by Councillor Pickles
1.That Report CS 36-21 Arena Pro Shop Rental Fee Reduction be received;
2.That that the Mayor and City Clerk be authorized to execute a ConcessionLicence Amending Agreement with XPRT Marketing & Promotions, thatcontains the following condition: that rent be waived for the months of
September and October 2021 and that the current monthly rent paid to theCity of $581.25 be reduced by fifty percent to $290.63 monthly and inaddition, subject to such additional terms and minor revisions as may berequired by the Director, Community Services and the Director, CorporateServices & City Solicitor; and,
3.That the appropriate officials of the City of Pickering be authorized to takethe necessary actions as indicated in this report.
Carried
11.6 Director, Operations, Report OPS 02-21 2022 Pre-Budget Approval to Award RFP-4-2019 Automotive Parts Supply & Inventory Management System
Resolution #736/21
Moved by Councillor Brenner Seconded by Councillor McLean
1. That Proposal No. RFP-4-2019, for Automotive Parts Supply & Inventory Management System submitted by UAP Inc., NAPA Auto Parts (NAPA), inthe amount of $1,610,250.00 (HST included) be accepted for the initial twoyear contract period of the initial five year term with an option to extend for two additional one year extensions;
2. That the total gross project cost of $1,600,250.00 (HST included), including the proposal amount, and other associated costs, and the net project cost of $1,450,080.00 (net of HST rebate) for the initial two year contract, to befunded over a two-year period, be approved;
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3. That Council grant pre-2022 Current Budget amount of $580,032.00 for year one of the initial two year contract;
4. That Council authorize the Director, Finance & Treasurer to fund the net project cost of $1,450,080.00 as follows:
a. That the year one in amount of $580,032.00, to be funded from property taxes; and,
b. That the year two in the amount of $870,048.00 will be provided for in
the 2023 Current Budget;
5. That the appropriate City of Pickering officials be authorized to take thenecessary S&S Summary Memo, dated March 30, 2021
Carried
11.7 Director, City Developments & CBO, Report PLN 42-21 Envision Durham – Employment Strategy Technical Report
Brief discussion ensued between Members of Council regarding the need for the
Region to address the concerns of the City and the need for a variety of housing options in light of the planned intensification.
Resolution #737/21
Moved by Councillor Ashe Seconded by Councillor Butt
1.That Council endorse the Staff Comments contained in Section 2.2 ofReport PLN 42-21 as the City’s formal comments on the Envision Durham
Employment Strategy Technical Report, September 24, 2021; and,
2.That the appropriate City of Pickering staff be authorized to take thenecessary actions as indicated in this report.
Carried
11.8 Director, City Development & CBO, Report PLN 43-21 Pickering Integrated Sustainable Design Standards City of Pickering
Resolution #738/21
Moved by Councillor Brenner
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Seconded by Councillor Pickles
1. That Council approve the hiring of Urban Equation Corp. to update and
convert the 2007 Sustainable Development Guidelines into a tiered Integrated Sustainable Design Standard in accordance with Purchasing Policy 10.03 (c); 2. That the Letter Proposal submitted by Urban Equation Corp. for
Professional Consulting Services to prepare a tiered Integrated SustainableDesign Standard for the City in the amount of $84,850.00 (HST excluded), provided as Appendix I to Report PLN 43-21, be accepted; 3. That the total gross project cost of $106,604.00 (HST included), and the
total net project cost of $96,000.00 (net of HST rebate) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance thetotal net project cost from the Consulting & Professional 2021 Council Approved Current Budget Account 502230.10115 as follows:
a) The sum of $86,000.00 from The Atmospheric Fund; and, b) The sum of $10,000.00 from The Regional Municipality of Durham;
5. That City staff be authorized to sign any agreements between the City andUrban Equation Corp. in a form satisfactory to the Director, City Development; and, 6. That the appropriate staff of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
12.Motions and Notice of Motions
There were no notices of motions.
13.By-laws
13.1 By-law 7883/21
Being a by-law to appoint Rumali Perera as the Deputy Clerk for The Corporation of the City of Pickering.
13.2 By-law 7884/21
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Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors.
Resolution #739/21
Moved by Councillor Brenner Seconded by Councillor Butt
That By-law Numbers 7883/21 through 7884/21 be approved.
Carried
14.Confidential Council – Public Report
Mayor Ryan stated that prior to the Regular Council Meeting, an In-camera session washeld at 6:30 p.m. in accordance with the provisions of the Municipal Act and ProcedureBy-law 7665/18 to consider personal matters about identifiable individuals as it relates toappointments to the Cultural Advisory Committee.
14.1 Appointments to the Cultural Advisory Committee Carried
Resolution #740/21
Moved by Councillor Butt Seconded by Councillor Pickles
That Surriya Jabeen be appointed to the Cultural Advisory Committee for a term ending November 14, 2022 or until a successor is appointed.
Carried
15.Other Business
15.1 Councillor McLean gave notice that he would be bringing forward a Notice ofMotion to dedicate the off leash portion of Balsdon Park in memory of late Councillor Ian Cumming to recognize his work and love towards animals.
15.2 Councillor Pickles noted that a company that crushes stones, was creating dust,
mud, and traffic on the east side of Notion Road towards west of Marshcourt Drive and beyond, and added that this issue had been going on for years. Paul Bigioni, Director, Corporate Services & City Solicitor, noted that area residents could seek civil litigation or report to a Spill Centre through the Ministry of the Environment (MOE) and added that Staff would follow up to gain a better
understanding of the situation.
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15.4 Councillor Ashe requested a briefing note from Staff regarding the Minister’s Zoning Order that was issued for the Annandale lands and how this would impact the City’s legal options at the Ontario Land Tribunal (OLT). Paul Bigioni, Director,
Corporate Services & City Solicitor, stated that he would provide the briefing note as requested and work with the Chief Planner in this regard.
16.Confirmation By-law
By-law Number 7885/21
Councillor Pickles, seconded by Councillor Butt moved for leave to introduce a By-law ofthe City of Pickering to confirm the proceedings of November 22, 2021.
Carried
17.Adjournment
Moved by Councillor McLean
Seconded by Councillor Brenner
That the meeting be adjourned.
Carried
The meeting adjourned at 9:04 pm.
Dated this 22nd of November, 2021.
Original Signed By:
David Ryan, Mayor
Original Signed By:
Susan Cassel, City Clerk