HomeMy WebLinkAboutPLN 43-21Report to Council
Report Number: PLN 43-21
Date: November 22, 2021
From: Kyle Bentley
Director, City Development & CBO
Subject: Pickering Integrated Sustainable Design Standards
City of Pickering
File: D-7000-007
Recommendations:
1. That Council approve the hiring of Urban Equation Corp. to update and convert the 2007
Sustainable Development Guidelines into a tiered Integrated Sustainable Design Standard in
accordance with Purchasing Policy 10.03 (c);
2. That the Letter Proposal submitted by Urban Equation Corp. for Professional Consulting
Services to prepare a tiered Integrated Sustainable Design Standard for the City in the
amount of $84,850.00 (HST excluded), provided as Appendix I to Report PLN 43-21, be
accepted;
3. That the total gross project cost of $106,604.00 (HST included), and the total net project cost
of $96,000.00 (net of HST rebate) be approved;
4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost
from the Consulting & Professional 2021 Council Approved Current Budget Account
502230.10115 as follows:
a) The sum of $86,000.00 from The Atmospheric Fund; and
b) The sum of $10,000.00 from The Regional Municipality of Durham;
5. That City staff be authorized to sign any agreements between the City and Urban Equation
Corp. in a form satisfactory to the Director, City Development; and
6. That the appropriate staff of the City of Pickering be authorized to take the necessary actions
as indicated in this report.
Executive Summary: In early 2020, City staff drafted a revised set of sustainable development
standards with the purpose of updating and expanding upon the 2007 Sustainable Development
Guidelines (SDG). However, due to the evolving variety and complexity of sustainable measures,
it became evident that outside expertise would be necessary. The process of reviewing the draft
standards and finalizing a new guidance document was divided into two phases. Urban Equation
Corp., a sustainability and community planning firm, was retained and completed the first phase in
December 2020. The completion of Phase 2 was predicated on securing grant funding to retain a
consultant.
Report PLN 43-21 November 22, 2021
Subject: Pickering Integrated Sustainable Design Standard Page 2
In May 2021, City staff was successful in securing a grant from The Atmospheric Fund (TAF) to
offset the consulting costs for the remaining phase. Additional funds were also secured from the
Region of Durham for the Phase 2 work. For practical reasons, continuing the relationship with
Urban Equation Corp. on Phase 2 would enable the team to continue from where Phase 1 ended
and meet the project’s deadline of June 2022.
In discussions with Urban Equation Corp., staff requested a fee proposal from the consulting firm
(see Letter Proposal, Appendix I). In accordance with Purchasing Policy 10.03 (c), where the
funds are available in the approved budget and the project or annual cost of a consulting or
professional service assignment is expected to be above $50,000.00, the purchase is subject to
the additional approval of Council.
Staff are recommending that the fee proposal submitted by Urban Equation Corp. for Consulting
and Professional Services to update, expand and convert the 2007 Sustainable Development
Guidelines into a tiered Integrated Sustainable Design Standard and other deliverables in the
amount $84,850.00 (HST excluded) be accepted.
Financial Implications:
1. Proposal
Proposal Amount $84,850.00
HST (13%) 11,030.50
Gross Proposal Cost $95,880.50
2. Total Project Cost (Proposal + Other Costs)
Proposal Amount $84,850.00
Contingency (reviews, additional meetings, etc.) 9,490.00
Sub Total $94,340.00
HST (13%) 12,264.00
Total Gross Project Cost $106,604.00
HST Rebate (11.24%) ($10,604.00)
Net Project Cost to City (incl. 1.76%) $96,000.00
1. Background
In 2007, Pickering became an early adopter of sustainable green development practices
after drafting its Sustainable Development Guidelines (SDG). In 2009, Pickering Council
approved a resolution, requiring that all new developments meet at least a rating of “Level 1”,
with some minor exceptions. As the only municipality in the region with a green development
standard at that time, Pickering emerged as a leader in sustainable building and
development.
Report PLN 43-21 November 22, 2021
Subject: Pickering Integrated Sustainable Design Standard Page 3
Best practices have evolved since then. Many municipalities have completed sustainable
development guidelines and the City of Pickering has the benefit of being able to learn from
their various approaches to formulate a path forward that would best serve the City.
Recognizing this, in early 2020, City staff drafted a revised set of standards with the purpose
of updating and expanding upon the original SDG. However, due to the evolving variety
and complexity of sustainable measures, and in researching the level of effort undertaken
by neighbouring municipalities to obtain widespread stakeholder engagement, it became
evident that outside expertise would be necessary.
The process to review the draft standards and finalize a new guidance document was
divided into two phases. Phase 1 included the following tasks:
• assess the draft standards for alignment with existing provincial, regional, and municipal
plans;
• identify gaps and/or conflicts with the overall principles and intent;
• recommend any necessary revisions or additional performance measures to:
• ensure all elements of sustainability and resiliency are incorporated;
• reflect current best practices;
• proactively address known challenges for stakeholders and staff;
• compare the benefits and drawbacks to various frameworks (e.g., checklists, checklists
with points, tiered levels);
• advise on the legislative authority of municipalities to require development standard;
and
• develop a comprehensive engagement plan.
In accordance with the City’s Purchasing Policy, Urban Equation Corp. was retained and
they completed their background review report in December 2020.
Phase 2 includes drafting and finalizing an Integrated Sustainable Design Standard (ISDS)
through a comprehensive engagement strategy with the public, development community,
staff, and Council. Although the 2021 budget includes the Phase 2 project, it was
contingent on securing grant funds to offset the consulting costs for the remaining phase.
In early 2021, staff submitted a grant proposal for funding the Phase 2 work to The
Atmospheric Fund (TAF). In May, the proposal was approved and funding in the amount of
$86,000.00 was secured. In addition to the updated Standards, other deliverables include:
a Technical Guide to support municipal staff in using the Standards; a Resource Manual to
support the development industry in implementing the Standards; and a Shared-Learning
Report to assist other municipalities undertaking similar work. As part of its approval, TAF
also required the completion of a carbon emissions reduction report. The Region of
Durham has agreed to assist the City by contributing $10,000.00 towards the Phase 2
work.
Report PLN 43-21 November 22, 2021
Subject: Pickering Integrated Sustainable Design Standard Page 4
2. Discussion
2.1 Urban Equation Corp. has considerable expertise in the field of sustainable
community building
Staff had a positive experience working with Urban Equations Corp. on the Phase 1 project.
In continuing our relationship with Urban Equation Corp. on the Phase 2,the City will realize
financial and time efficiencies since they can immediately continue from where Phase 1
ended to complete the task by the project deadline.
Urban Equation Corp. staff are well respected in their field and have tremendous
experience having recently completed the Town of Whitby’s tiered Green Standard.
Whitby’s Green Standard consists of tiers (Tiers 1 to 4) of performance measures, with
supporting guidelines that promote sustainable site and building design. Tier 1 of the Green
Standard is a mandatory requirement of the planning approval process.
The hiring of Urban Equation Corp. represents good value as they:
• have the necessary administrative resources;
• are extremely familiar with green building and community design practices;
• have worked with developers, municipalities, and building owners; and
• are intimately familiar with public and stakeholder consultations.
Urban Equation Corp. also hold positions on Toronto’s Design Review Panel and the
Canada Green Buildings Council Board of Directors. Given that Urban Equation Corp. are
well respected in their field, staff supports continuing with this relationship to update and
convert the 2007 SDG into a tiered Integrated Sustainable Design Standard.
2.2 As required by the City’s Purchasing Policy, Council is requested to approve this
consulting assignment as it is for an amount greater than $50,000.00
In accordance with Purchasing Policy 10.03 (c), the Manager of Supply & Services may
obtain the services of a particular consultant selected by the initiating Director. Where funds
are available in the approved budget and the project or annual cost of a consulting or
professional service assignment is expected to be above $50,000.00, Council approval is
required.
Staff are recommending approval of the proposal submitted by Urban Equation Corp. for
Consulting and Professional Services to prepare the Integrated Sustainable Design
Standard for a net project cost of $96,000.00.
3. Next Steps
Subject to Council approval and the agreement with Urban Equation Corp. being executed,
Urban Equation Corp. will commence the Phase 2 work immediately. Concurrently, staff will
begin raising awareness of the project through the City’s communication platforms followed
by public, development and building industry, municipal staff, and Council engagements.
Report PLN 43-21 November 22, 2021
Subject: Pickering Integrated Sustainable Design Standard Page 5
Staff will notify Council members of their engagement session dates as well as the public
engagement dates.
Appendix
Appendix I Proposal Letter from Urban Equation Corporation dated November 5, 2021
Prepared By:
Original Signed By
Grant McGregor
Project Manager, Strategic Initiatives
Approved/Endorsed By:
Original Signed By
Catherine Rose, MCIP, RPP
Chief Planner
Original Signed By
Chantal Whitaker Supervisor, Sustainability
Original Signed By
Kyle Bentley, P. Eng. Director, City Development & CBO
Original Signed By
Stan Karwowski, MBA, CPA, CMA
Director, Finance & Treasurer
GM:ld
Recommended for the consideration of Pickering City Council
Original Signed By
Marisa Carpino, M.A.
Chief Administrative Officer
Appendix I to
Report PLN 43-21
Proposal Letter from
Urban Equation Corporation, dated November 5, 2021
■
URBAN
EQUATION
NOVEMBER 5, 2021
Integrated Sustainable Design
Standards
Advisory Proposal
City of Pickering
1 The Esplanade S, Pickering, ON L1V 6K7
Attention: Chantal Whitaker
cwhitaker@pickering.ca
416-929-5264 | urbanequation.ca
People + Planet + Prosperity
URBAN
November 5, 2021
City of Pickering
1 The Esplanade S,
Pickering, ON L1V 6K7
Re: Pickering Integrated Sustainable Design Standards
Dear Chantal
Thank you for considering Urban Equation to be your sustainability advisor for the Integrated
Sustainable Design Standards in the evolving City of Pickering. We are excited by the
opportunity to continue supporting the City of Pickering by delivering a compelling Sustainable
Design Standards that drives impact, achieves the overarching goals established, and provides
compelling branding and storytelling language.
We understand that the City of Pickering is seeking to retain a Consultant to update and expand
upon the 2007 SDG and convert them into tiered Integrated Sustainable Design Standards. This
important task is understood to be essential to foster the development of more sustainable
communities aligned with numerous City funded programs.
Urban Equation is a leading strategic sustainability and development consultancy with a proven
track record of delivering impact and innovation for award-winning sustainability development
projects. We are uniquely situated to be your sustainability advisor because:
• We have successfully applied sustainability frameworks on nearly 5,000 acres of
sustainability-focused community developments, including Sidewalk Labs in Toronto,
Cloverdale Mall in Etobicoke, Dixie Mall in Mississauga, the award-winning Healthy
Community Guidelines for Brightwater in Mississauga, and Zibi in Ottawa.
• We are systems thinkers who consider the environmental, social and economic
aspects of sustainability. Our team of diverse professionals, including planners,
engineers, architects, marketing professionals and environmental specialists, excel at
determining creative ways to deliver social and environmental value to meet the
aspirations of our clients and their stakeholders.
Urban Equation is proud to provide our clients with the highest quality sustainability advisory.
We are thrilled at the opportunity to work with your team and set the foundation for a
sustainable, healthy and thriving communities in Pickering.
Please feel free to contact me directly at 416.352.8831 with any questions. We look forward to
hearing from you.
Sincerely,
Jenny McMinn
Managing Director
URBAN EQUATION
People + Planet + Prosperity
P2021.0059 i
URBAN
TABLE OF CONTENTS
1 PROJECT UNDERSTANDING................................................................................................... 1
2 SCOPE OF WORK...................................................................................................................... 1
2.1 DETAILED WORK PLAN AND DELIVERABLES .............................................................................. 5
3 PROJECT TEAM......................................................................................................................... 6
3.1 RELEVANT PROJECT EXPERIENCE ............................................................................................. 7
4 FEES ............................................................................................................................................ 7
4.1 AUTHORIZATION FORM............................................................................................................... 8
5 APPENDIX 1: WORKPLAN........................................................................................................ 9
6 APPENDIX 2: RELEVANT PROJECT EXPERIENCE............................................................ 10
People + Planet + Prosperity
P2021.0059 ii
URBAN
1 Project Understanding
Durham Region and the City of Pickering are slated for significant growth. This project will
establish the necessary framework to ensure that development is completed in a sustainable
manner.
In 2007, Pickering was an early adopter of Sustainable Development Guidelines (SDG)
however, best practices have evolved since that time. Moving forward, and informed by the
background work completed in 2020, the City of Pickering is seeking to retain a Consultant to
update and expand upon the 2007 SDG and convert them into tiered Integrated Sustainable
Design Standards.
This project is being funded by a grant from The Atmospheric Fund and contribution from the
Region of Durham.
This project builds upon a solid foundation that aligns with the goals of Council-adopted plans
including: Durham Community Climate Action Plan, Durham Community Energy Plan,
Corporate Energy Management Plan, Integrated Transportation Master Plan and the Climate
Emergency Declaration.
The impetus of this project – to essentially foster the development of more sustainable
communities, aligns with City funded programs that support urban forests, pollinators, waste
reduction, water conservation, access to local food and greenspace, etc. Although the City
strives to encourage, highlight and recognize builders who exemplify a commitment to
sustainability through for example Civic Awards and the Sustainable Seaton: Community-
Building Series, this project is critical to support an overall industry shift.
In order to complete this project, the Consultant with guidance from the City’s Project Manager
will undertake a comprehensive engagement strategy with the development community,
stakeholders, Members of Council, municipal staff and general public. To foster the successful
use of the new Standards, the Consultant will build upon the work of others to develop training
tools/guides/resources for municipal staff and the development community. Based on the new
standards, the Consultant will calculate the estimated carbon reduction as a result of this
project. Based on expected growth and the type of growth that Pickering will experience in the
next five years, the Consultant will compare greenhouse gas emissions associated had the
development been built to the Ontario Building Code (OBC) versus Tier 1 of the new Integrated
Sustainable Design Standards.
2 Scope of Work
The scope of work has been divided into 5 objectives and detailed below with corresponding
tasks, consultation and deliverables for each objective. This is not intended to be an exhaustive
list of the work activities. The Consultant may outline additional tasks, meetings, workshops or
other activities necessary to achieve the objectives of the Project subject to Project Manager
approval.
People + Planet + Prosperity
P2021.0059 1
URBAN
Objective #1
Update and expand Pickering’s 2007 Sustainable Development Guidelines and convert to a tiered
approach that addresses already identified gaps.
Activities Estimated completion
date
Consultant’s key tasks and
deliverables
1.0 Dec 2021 For the 1st meeting, introduce team
Kick off meeting with members, present project work plan,
Project Team project deliverables, and community
engagement strategy, etc.) Meeting
minutes to be prepared
1.1 Dec 2021 – Feb Prepare 1st Draft of the Integrated
1st draft tiered Standards 2022 Sustainable Design Standards
reflecting information
already collected to
address best practices,
inconsistencies and the
gap analysis
1.2
2nd draft tiered
Mar 2022 Prepare 2nd Draft of the Integrated
Sustainable Design Standards
Standards reflecting
information received
from consultation
1.3 May 2022 Prepare Final (draft) of the Integrated
Final Sustainable Sustainable Design Standards
Building and
Development Standards
1.4 Target May/June Present Final Integrated Sustainable
Planning and 2022 Design Standards at Planning and
Development Report to Development Committee on June 6th
Council with a and City Council Meeting on June
recommendation to 27th.
adopt Integrated
Sustainable Design
Standards.
Objective #2
Undertake a comprehensive engagement strategy with the development community, stakeholders,
Members of Council, municipal staff and general public.
Activities Estimated Consultant’s key tasks and
completion date deliverables
2.0 Mar 2022 Prepare agenda, conduct the meeting
Undertake and prepare minutes (including list of
comprehensive attendees) for each of the following:
education and
engagement process
People + Planet + Prosperity
P2021.0059 2
URBAN
with development
community, Council,
staff, stakeholders, local
environmental
organizations,
appropriate advisory
committees, utilities and
the general public on the
review of the draft
versions of the
Standards.
• Four engagement workshops
(stakeholder and community)
• Two City staff engagement
workshops
• One workshop with Members of
Council
• Two one-on-one workshops with
key stakeholders
• Three Project Committee
meetings
Analyze and summarize results of
survey results conducted by City staff
on feedback received for each of the
following
• Two stakeholder surveys
• Two community surveys
Review the comments received from
the surveys and indicate how the
comments were addressed
Objective #3
Develop training tools/guides/resources for municipal staff and the development community
through a collaborative effort.
Activities Estimated
completion date
Consultant’s key tasks and
deliverables
3.0
Conduct a needs
assessment with City
staff and stakeholders to
identify the resources
and tools needed to
successfully implement
the Standards.
Mar 2022 Conduct and evaluate input received
from City staff who will administer the
Standards and the development
community who will implement the
Standards
Document how input was
incorporated into the resource
manuals.
3.1
Connect with GTHA
municipalities to
determine what tools
and resources are
already available or
being developed to
avoid duplication. Learn
from and build upon
these to create relevant
and updated tools and
resources for tiered
standards.
Mar 2022 The Consultant with the assistance of
City staff will contact municipalities
who require sustainable development
checklists and have tools/resources.
3.2
Work with partners (e.g.,
Clean Air Partnership,
July 2022 Prepare an Educational webinar for
municipal staff.
People + Planet + Prosperity
P2021.0059 3
URBAN
Region of Durham) as
required to deliver
educational webinar for
staff.
3.3
Develop, test and
finalize Resource
Manual for development
industry use
July 2022 Prepare a Draft and Final Resource
Manual for the development
community.
3.4
Develop, test and
finalize Technical Guide
for municipal staff use
July 2022 Prepare a Draft and Final Technical
Guide for municipalities.
3.5
Throughout the project,
document lessons
learned, strategies,
processes and
resources used to
update and implement
the Standard and
compile into a report that
can be shared with other
municipalities.
July 2022 Prepare a Shared Learning Report.
This Report can be finalized after the
June Council meeting.
Objective #4
Estimate carbon emission reduction as a result of this project
Activities Estimated
completion date
Consultant’s key tasks and
deliverables
4.0
Based on expected
population and
employment growth that
Pickering will experience
in the next five years,
estimate and compare
greenhouse gas
emissions from
development between
the current Ontario
Building Code
requirements and Tier 1
of the new Integrated
Sustainable Design
Standards.
July 2022 Prepare a Carbon Emissions Report
outlining the estimated carbon
emission reductions that could be
achieved through Tier 1 of the
Integrated Sustainable Design
Standards.
We understand that Staff will provide us
with estimated 5 year growth numbers (in
building area, broken out by building type).
We will use industry standard archetype
energy profiles to then project associated
carbon savings.
Objective #5
Raise awareness using a variety of marketing and communication channels.
Activities Estimated
completion date
Consultant’s key tasks and
deliverables
People + Planet + Prosperity
P2021.0059 4
2.1 Detailed Work Plan and Deliverables
URBAN EQUATION
5.0
Raise awareness of the
project through the
City’s communication
platforms (e.g.,
dedicated page on
website, social media
posts, eNewsletters,
Bang the Table
EngagementHQ), media
outlets and to targeted
groups across diverse
channels (e.g., Region
of Durham, Clean Air
Partnership, TAF)
June 2022 Prepare a key messages memo
describing core attributes of the
standard, that City staff will use for
the following:
• Webpage
• Social media posts
• Article in City of Pickering’s
Corporate and Sustainable
Pickering eNewsletters
• Bang the Table results
• Promotional email blasts
• News release and article
requests (e.g., Better Builder)
• Marketing and
communication through other
agencies
See Appendix 1 for detailed Workplan
People + Planet + Prosperity
P2021.0059 5
URBAN
3 Project Team
Jenny McMinn B. ARCH., B.E.S., LEED AP BD+C
Managing Director
As Managing Director of Urban Equation, Jenny provides real estate
development and sustainability advisory across North America. Her
most recent clients include Sidewalk Toronto, Oxford Properties,
DREAM as well as all levels of Canadian government.
Prior to joining Urban Equation, for nearly a decade at Halsall
Associates (now WSP), Jenny led design teams, municipalities and
building owners in the creation of award-winning high-performance green building and community design
projects. With her experience in sustainable architecture, performance management, facilitation and
business modeling, she has led teams with multi-disciplinary stakeholders and consultants on a range of
cutting-edge green projects including those targeting One Planet Living, Living Building Challenge, The
WELL standard and LEED Platinum.
Jenny’s leadership in Sustainable Design was recognized in 2014 through her nomination to the City of
Toronto’s Design Review Panel and most recently through her appointment to the CaGBC Board of
Directors. Jenny has a Bachelor of Architecture and a Bachelor of Environmental Studies both from the
University of Waterloo.
Charles Gosselin-Giguère M.Arch, M.Sc.UD, LEED GA
Project Manager
Charles is an urban designer and architecture professional with
multiscalar experience retrofitting regenerative living environments. As a
project manager, he thrives at communicating the scope of opportunities
that can alleviate ecological footprints and create communities centered
on equity and wellbeing. With a climate action lens, he uses a
multidisciplinary approach to exercise practical and science-based
leadership in sustainability solutions.
Charles has diverse work experience in NGOs, community groups, and at the municipal level. Notably, in
the past years, he has worked for the City of Quebec where he helped establish a new Transition and
Climate Action Plan, develop the complete streets approach and sustainable neighbourhood indicators,
and design serval brownfield, mixed-use densification, riverfronts and infill projects.
Laura Chute BSc Biology, MSc Climate Change
Sustainability Analyst
Laura supports Urban Equation project teams in delivering sustainable
development projects for a wide variety of clients. Her interdisciplinary
understanding of climate change science provides a holistic understanding
of sustainability challenges.
Prior to joing Urban Equation, Laura lived in Denmark, where she completed
a Master of Science in Climate Change – Impacts, Adaptation and Mitigation
from the University of Copenhagen. Through her degree, Laura developed
an understanding of climate change related problems from a wide range of
disciplines including climate change and land use, the role of national and
international organizations, as well as the sustainability challenges faced by
businesses.
People + Planet + Prosperity
P2021.0059 6
URBAN
Jenny Harmer B.Mus., M.B.Sc., CPHC
Energy Consultant
As an Energy Consultant, Jenny combines her technical expertise with a
dedication for clear and engaging communication to provide superior
guidance on low-carbon design and policy. With the lens of “progress over
perfection,” she seeks out opportunities to drive effective action on climate
change in the built environment. Whether working at the scale of one
building or a whole community, Jenny is driven to find sustainability
solutions that align the social, environmental, and economic interests of all stakeholders.
Jenny brings a multi-faceted perspective with over five years of experience in energy and sustainability
consulting, and high-performance building design. Before joining the Urban Equation team, Jenny
contributed energy analysis to campus sustainability plans, real estate developments, and municipal
policy development. She has a Master of Building Science from Ryerson University, and is a Certified
Passive House Consultant.
3.1 Relevant Project Experience
Urban Equation has a broad range of valuable project experience and successes that can be
leveraged for this project, which range from leading edge private sector clients, to multiple levels
of government.
See Appendix 2 for descriptions on the following three relevant projects
• Whitby Sustainable Development Guidelines
• Cobourg’s Tannery district
• Vaughan’s Weston Road and Highway 7 Secondary Plan
4 Fees
Our fees to deliver the scopes of work as described in this proposal are as follows:
Services Estimated completion date Fees Approval
Phase 1: Launch and First Draft February 2022 15 190$
Phase 2: Content Development
and Second Draft
April 2022 29 505$
Phase 3: Final Standards and
Presentations
June 2022 19 075$
Phase 4: Other Tools and
Knowledge Workshops
July 2022 21 080$
TOTAL 84 850 $
Fees are exclusive of any applicable taxes such as HST. Additional disbursements could
include travel, printed material, etc. We will advise and seek approval prior to incurring any
expenses.
People + Planet + Prosperity
P2021.0059 7
URBAN EQUATION
___________________________________
4.1 Authorization Form
Urban Equation (Legal Name: Urban Equation Corp.) is hereby authorized to proceed as per
the Fees, Scope of Work and Conditions of Assignment included in this proposal.
AUTHORIZED BY:
Company: ___________________________________
Contact Name: ___________________________________
Signature: ___________________________________
Date: ___________________________________
CONTRACT AND BILLING DETAILS:
Company Legal Name: ___________________________________
Billing Address: ___________________________________
Billing Contact Name: ___________________________________
Billing Contact Email: ___________________________________
Special Billing Instructions: ___________________________________
(if applicable)
People + Planet + Prosperity
P2021.0059 8
URBAN
5 Appendix 1: Workplan
People + Planet + Prosperity
P2021.0059 9
Consulting Team Working Consulting Team Deliverable Meeting/presentation Consultations/engagement sessions
Hourly:01 08 15 22 29 06 13 20 27 03 10 17 24 31 07 14 21 28 07 14 21 28 04 11 18 25 02 09 16 23 30 06 13 20 27 04 11 18 25 01 08 15 22 29
Per Diem:
Internal Kickoff
Kick off meeting with Project Team
Project Committee meeting
1st Draft Integrated Sustainable Design
Standards (reflecting information already
collected)√
Public and stakeholder consultation and
engagement: survey (stakeholder and
community; sustainability elements/features
are important to them )
S1
Public and stakeholder consultation and
engagement: workshops (2)W W
Council Engagement Workshop W
GTHA municipal consultation C
Phase 2: Content Development
and Second Draft
2nd Draft Integrated Sustainable Design
Standards (reflecting information received
from consultation)
Needs Assessment Analysis
Public and stakeholder consultation and
engagement: survey (stakeholder and
community; input on the 1st draft of the
Standards)
S2
Public and stakeholder consultation and
engagement: workshops (2)W W
Council Engagement Workshop W
Draft Technical Guide
Draft Resource Manual
Project Committee meeting
Outline for Recommendations Report
March April May June July August
Phase 2: 11 weeks
December January February
PICKERING INTERGRATED
SUSTAINABLE DESIGN
STANDARDS WORKPLAN
2021 2022
November
• • •
■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■
Phase 3: Final Standards and
Presentations
Public, agency and stakeholder consultation C
Project Committee meeting
Planning and Development Report to Council
for review by Chief Planner 11
Final adjustments Planning and Development
Report to Council following Chief Planner
comments
Final Integrated Sustainable Design
Standards
Present Final Integrated Sustainable Design
Standards at Planning & Development
Committee Meeting
6
Prepare key messages memo communication
by city Staff
Present Final Integrated Sustainable Design
Standards at City Council Meeting 27
Phase 4: Other Tools and
Knowledge Workshops
Educational Webinar for municipal staff
Final Technical Guide for municipal staff
Final Resource Manual for development
industry
Green Gas Emission Report
Shared-learning Report
Contingency
Phase 3: 14 weeks
Phase 4: 12 weeks
People + Planet + Prosperity P2021.0059 10
6 Appendix 2: Relevant Project Experience
Whitby Sustainable Development Guidelines
Whitby, Ontario
Community Sustainability Program + PolicySustainability Strategy
Urban Equation, working with The Planning Partnership, is working
to produce innovative Sustainable Development Guidelines for the
Town of Whitby, Ontario. Building on Whitby’s existing sustainable
strategies, plans, and policies, the Sustainable Development
Guidelines will incorporate goals, requirements, and targets related
to energy efficient building and site design, water conservation
techniques, green infrastructure, sustainable building materials,
waste reduction, on-site renewable energy generation and recovery,
natural heritage preservation, active transportation, cultural heritage,
climate change adaptation, and land use compatibility.
In addition to meetings with Town staff and members of the
public, the Guidelines will be informed by conversations with the
development and landowner community. A series of meetings
have been planned to better understand the opportunities for, and
obstacles to, achieving deeper sustainable outcomes in response to
anticipated population growth and development pressure in Whitby.
The guidelines will be complemented by a tiered Development
Review Checklist, a staff training guide, an educational brochure,
and an Incentive Programs Summary Report for Voluntary
Standards.
ONE PLANET LIVINGINSPIRED
TANNERY DISTRICT
Cobourg, Ontario
Sustainability Strategy
In order to help shape the sustainability ambitions for the Tannery
District, we undertook extensive background research and public
consultation to understand the priorities in Cobourg. Using the One
Planet Living sustainability framework, we organized these priorities
into a series of principle and goal statements, together acting as the
foundation of subsequent master planning and design activities.
Following the engagement work, we developed a series of
required and voluntary sustainability requirements, targets, and
key performance indicators. These were incorporated into the
Urban Deign Guidelines prepared by Fotenn Planning + Design
in order to provide guidance to future developers when preparing
development applications. By way of our collaborative and integrative
relationship with Fotenn, the Urban Design Guidelines evolved into a
sustainability-focused document.
.
ONE PLANET LIVINGINSPIRED
Weston Road and Highway 7Secondary Plan
Vaughan, Ontario
Program + PolicySustainability Advisory
Leveraging our experience developing aspirational yet feasible sustainable
strategies for large, mixed-use projects, Urban Equation prepared a
Sustainability Analysis and Community Energy Plan for the Weston Road and
Highway 7 Secondary Plan area in Vaughan, Ontario. The Secondary Plan will
provide policy direction for the anticipated development of the site that, among
other objectives, conforms to Vaughan’s sustainable ambitions.
In addition to a review of prevailing policies, the Sustainability Analysis
advances a sustainability vision, six key themes, six guiding principles, and 31
strategies. It also enumerated a series of policies and tools, technologies, and
measures related to green infrastructure, green buildings, and climate change
adaptation to inform future phases of the project.
The Community Energy Plan, delivered with the support of EQ Building
Performance, provides an overview of the anticipated energy use of the
Secondary Plan area based on density targets, helping to inform long term
energy planning strategies. The Plan describes a number of community
energy technologies and systems to be explored in future feasibility studies.
Together, the Sustainability Analysis Report and Community Energy Plan offer
a series of practical next steps to help translate the initial background reports
into implementable strategies in future phases of the Secondary Plan project.
1 SUSTAINABILITYANALYSIS REPORT
1 COMMUNITY ENERGY REPORT