HomeMy WebLinkAboutHUR080 Terms & Conditions of Employment - Non-union Employees PolicyPolicy
Policy Title: Terms & Conditions of Employment – Non-union
Employees
Policy Number
HUR 080
Reference Date Originated (m/d/y)
September 27, 2021
Date Revised (m/d/y) Pages
3
Approval: Chief Administrative Officer Point of Contact
Director, Human Resources
Policy Objective
The objective of this Policy is to institute a framework for the establishment of the terms and conditions
of employment for permanent full-time non-union employees of the Corporation of the City of Pickering
(“the City”). This Policy will also cover non-permanent non-union employees where applicable. Terms
and conditions of employment, in this instance, primarily refer to the following entitlements, which are
detailed in the associated procedures:
1.Compensation and Hours of Work: A non-union salary structure with administrative guidelines
that provide fair and equitable compensation for hours worked, which will ensure the attraction
and retention of qualified individuals, while maintaining internal equity and external
competitiveness.
2.Benefits: Entitlement to a comprehensive benefits package for full-time permanent non-union
employees. This includes the provision of an extended health care, vision, dental, life insurance
and long-term disability plan, as well as the relevant procedural requirements for the effective
administration of the plans. It also includes eligibility for participation in the Ontario Municipal
Employees Retirement System (OMERS) and the associated procedural requirements of the
pension plan.
3.Leaves: Entitlement to various leaves including, vacation leave, paid holidays, leaves of absence,
sick leave, bereavement leave, court and jury duty, professional leave,
pregnancy/adoption/parental leave and other statutory leaves as outlined in the Employment
Standards Act, 2000 (ESA).
Index
01 Definitions
02 Responsibilities
03 Guiding Principles
01 Definitions
01.01 City – For the purposes of this Policy, “City” refers to the Corporation of the City
of Pickering.
Policy Title: Terms & Conditions of Employment – Non-union Employees Page 2 of 3
Policy Number: HUR 080
01.02 Director – A department head or the Chief Administrative Officer (CAO) in their
capacity as head of the Office of the CAO.
01.03 Division Head – The head of a significantly large work section classified as a
division in the Corporate structure.
01.04 Full-time Hours - Employees assigned regularly scheduled work consisting of
70 hours biweekly.
01.05 Immediate Supervisor – The direct non-union supervisor of the employee.
01.06 Non-permanent Employee – An employee hired in a temporary capacity to
replace an existing employee who is on an approved leave, or to perform
overflow work.
01.07 Non-union Employee - An employee of the Corporation designated as out of
scope on the basis of professional and/or management criteria established
under the Ontario Labour Relations Act and who is subject to the Corporation’s
Compensation Policy for non-union employees.
01.08 OMERS - The Ontario Municipal Employees Retirement System.
01.09 Permanent Employee - An employee hired into a permanent position and who
has successfully completed the required period of time, which constitutes
probationary service.
02 Responsibilities
02.01 Council to:
a) approve the Policy and any amendments as required.
02.02 Chief Administrative Officer to:
a) actively support this Policy and approve the associated Procedures.
02.03 Human Resources to:
a) administer, interpret and ensure consistent application of this Policy;
b) assist Directors/Division Heads, immediate supervisors, and employees
in the administration and application of this Policy; and,
c) recommend Policy amendments to the Chief Administrative Officer.
Policy Title: Terms & Conditions of Employment – Non-union Employees Page 3 of 3
Policy Number: HUR 080
03 Guiding Principles
3.01 The City wishes to provide a level of compensation to its non-union employees
that is consistent with comparable municipalities in the Region of Durham and
the Greater Toronto Area (GTA).
3.02 Where, as a result of collective bargaining, across the board increases are
provided to the Canadian Union of Public Employees Local 129 (CUPE), the
same increases will be applied to the non-union salary structure, with effect on
January 1st of the year in which the increase occurs. Increases to employee
salaries will take effect the first full pay in January of each year.
3.03 Benefit plans will be, at minimum comparable to those provided to the unionized
groups. Increases achieved in collective bargaining will automatically be applied
to the non-union employee group and the benefits procedure will be revised.
3.04 Where, as a result of collective bargaining, enhancements are made to the
leave entitlements of CUPE, Local 129 members, those same entitlements will
be provided to the non-union employee group.
Please refer to all associated Procedures, if applicable, for detailed processes regarding this
Policy. It is understood that procedures may be expanded to include others which would impact
the employment of non-union staff.