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Home My WebLink AboutENG 20-21 Report to Council Report Number: ENG 20-21 Date: July 26, 2021 From: Richard Holborn Director, Engineering Services Subject: Enabling Accessibility Fund Grant Application -Accessible Upgrades to Playground Equipment -File: A-1440 Recommendation: 1. That Council support an application for the Enabling Accessibility Fund Grant program to upgrade four existing City playgrounds to meet Accessibility for Ontarians with Disabilities Act, 2005 (AODA) standards; 2. That Council provide pre-2022 Capital Budget approval in the amount of $1,451,264.00 as a total net project cost, to upgrade four existing City playgrounds such that they meet compliance with the AODA standards, and in support of the Enabling Accessibility Fund Grant requirements; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $1,451,264.00 as follows: a) The sum of $507,942.00 to be funded by a transfer from the Parkland Reserve Fund; b) The sum of $943,322.00 to be funded from the Enabling Accessibility Fund, federal contribution; 4. That Council authorize the Mayor and City Clerk to execute the funding agreement for the Enabling Accessibility Fund Grant, should the City of Pickering be successful in obtaining this grant; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: During the June 28, 2021 Council meeting, in response to correspondence received from Jennifer O’Connell, Member of Parliament, Pickering-Uxbridge regarding the Enabling Accessibility Fund (EAF) Program, Resolution #622/21 w as passed directing staff to apply for funds to retrofit an existing City playground to achieve accessibility for children with disabilities. This grant provides a minimum of $350,000.00 and no more than $1,000,000.00 towards accessible project activities to improve accessibility. The EAF grant requires that the funding request show confirmed cash contributions from other sources of at least 35 percent of the total project cost. The purpose of this report is to obtain pre-2022 budget approval from Council for the City’s contribution to this project to demonstrate our commitment to the pr oject funding. ENG 20-21 July 26, 2021 Subject: Enabling Accessibility Fund Grant Application Accessible Upgrades to Playground Equipment Page 2 Following consultation with Members of Council, staff have selected four existing playgrounds within South Pickering and have prepared preliminary concept designs and preliminary cost estimates for these locations to be included in the grant application. Subject to the EAF application being approved, the reconstructed playgrounds will include rubber safety surfacing and play equipment that is fully compliant with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Staff will consult with the Pickering Accessibility Advisory Committee and residents prior to the completion of the final designs and selection of playground equipment. Financial Implications: 1. Estimated Project Costing Summary Progress Frenchman’s Bay East Park – Playground Upgrades $105,400.00 St. Mary Park – Playground Reconstruction 313,140.00 Forestbrook Park – Playground Reconstruction 330,670.00 Southcott Park – Playground Reconstruction 439,260.00 Sub Total $1,188,470.00 20% Contingency (as recommended by the grant program) 237,694.00 Subtotal $1,426,164.00 HST (13%) 185,401.00 Total Gross Project Cost $1,611,565.00 HST Rebate (11.24%) (160,301.00) Total Net Project Cost $1,451,264.00 2. Source of Funds – 2022 Pre-Budget Approval Expense Code Source of Funds Pre – Budget Approval Amount 5780.2298.6129 Parkland Reserve Fund (35% City contribution) $507,942.00 Enabling Accessibility Fund (65% Federal 943,322.00 contribution) $1,451,264.00 Total Funds Discussion: During the June 28, 2021 Council meeting, a presentation was made by resident Seana Haley, regarding the need for more accessible playgrounds in the City of Pickering. She has prepared a petition regarding this same issue that has received significant public support and interest. At the same meeting, correspondence was received from Jennifer O’Connell, Member of Parliament, Pickering-Uxbridge regarding the Enabling Accessibility Fund Program. ENG 20-21 July 26, 2021 Subject: Enabling Accessibility Fund Grant Application Accessible Upgrades to Playground Equipment Page 3 Resolution #622/21 was passed directing staff to apply for this grant, for funds to retrofit an existing playground to achieve accessibility for children with disabilities. This grant provides a minimum of $350,000.00 and no more than $1,000,000.00 towards accessible project activities that improve accessibility. Projects must be ready to start on or after April 1, 2022 and be completed by March 31, 2024. The grant requires that the funding request show confirmed cash contributions from other sources of at least 35 percent of the total project cost. This report is to obtain pre-2022 budget approval from Council for the City’s contribution to this project to demonstrate our commitment to the project funding. Following consultation with Members of Council, staff have selected four existing playgrounds that are evenly distributed across South Pickering. The locations are: • St. Mary Park – Ward 1 • Forestbrook Park – Ward 2 • Progress Frenchman’s Bay East Park – Ward 2 • Southcott Park – Ward 3 Staff have prepared preliminary concept designs and preliminary cost estimates for these locations, to be included in the grant application. Other than for Progress Frenchman’s Bay East Park, the proposal is to fully reconstruct the existing playgrounds, providing new flush concrete edging, accessible walkways where required, site furniture, safety railings and/or fencing, rubber safety surfacing and play equipment that is fully compliant with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Ramping will be provided to elevated structures to provide mobility device access for children with significant mobility challenges. The existing play equipment at Progress Frenchman’s Bay East Park, which is already accessible by ramps, was inspected and found to be in compliance with AODA standards, however, proper access to the ground level is required to achieve full accessibility to the play structure. Proper ramping down into the playground area, new rubber safety surfacing and some additional ground level play equipment is being proposed for this location. Should the City be successful in obtaining the EAF grant, further consultation with the public at large as well as with residents with specific needs for their children with disabilities will be conducted. The concept plans will also be presented to the Pickering Accessibility Advisory Committee for their review and comment. The total net project cost for the conversion and reconstruction of these playgrounds to provide a higher level of accessibility is estimated at approximately $1,451,264.00. The estimate includes a 20 percent contingency amount as recommended in the grant application outline. The Enabling Accessibility Fund requires that the applicant confirm their cash contribution, which is a minimum of 35 percent of the total project cost equaling $507,942.00. For this purpose, pre-2022 budget approval is being requested at this time, in order to provide evidence of financial commitment to this project. The grant application must be submitted no later than July 29, 2021. Should the City not be successful in obtaining this grant, staff will investigate other means of funding for the replacement of our older play structures with AODA compliant playgrounds through the regular budget process. ENG 20-21 July 26, 2021 Subject: Enabling Accessibility Fund Grant Application Accessible Upgrades to Playground Equipment Page 4 Attachments: 1. Resolution #622/21 2. Location Map Prepared By: Arnold Mostert, OALA Manager, Landscape & Parks Development Approved/Endorsed By: Richard Holborn, P.Eng. Director, Engineering Services Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer AM:df:mjh Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Attachment #1 to Report ENG 20-21 Legislative Services Division Clerk’s Office Directive Memorandum July 2, 2021 To: Richard Holborn Director, Engineering Services From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on June 28, 2021 Corr. 32-21 Jennifer O’Connell, Member of Parliament, Pickering-Uxbridge Re: Enabling Accessibility Fund Programs Council Decision Resolution #622/21 1. That Corr. 32-21, from Jennifer O’Connell, Member of Parliament, Pickering- Uxbridge, dated June 18, 2021, regarding Enabling Accessibility Fund Programs, be received; and, 2. That Staff be directed, through the CAO, to submit an application for funds to be used to retrofit an existing playground to achieve accessibility for children with disabilities. A copy of the original correspondence is attached for your reference. Please take any action deemed necessary. Susan Cassel Copy: Chief Administrative Officer From: "O'Connell, Jennifer - M.P." <Jennifer.OConnell@parl.gc.ca> Date: June 18, 2021 at 4:33:01 PM EDT To: Mayor Web Email <mayor@pickering.ca>, "Ashe, Kevin, Councillor" <kashe@pickering.ca>, "Brenner, Maurice, Councillor" <mbrenner@pickering.ca>, "McLean, Bill, Councillor" <bmclean@pickering.ca>, "Cumming, Ian, Councillor" <icumming@pickering.ca>, "Butt, Shaheen, Councillor" <sbutt@pickering.ca>, "Pickles, David, Councillor" <dpickles@pickering.ca> Subject: Enabling Accessibility Fund Programs Dear Mayor Ryan and Members of Pickering City Council, I know that ensuring accessible communities is a shared priority of ours as elected representatives and community leaders. That is why I wanted to share a recent announcement by the Government of Canada regarding the Enabling Accessibility Fund (EAF). Last week, the Minister of Minister of Employment, Workforce Development and Disability Inclusion, Carla Qualtrough announced two calls for proposals under the Enabling Accessibility Fund’s Mid-sized projects and Youth Innovation components. The Mid-sized projects component provides contributions of up to $1 million to support larger retrofit, renovation or construction projects in facilities that house programs and services that help increase social participation and labour market opportunities for persons with disabilities in Canada. The Youth Innovation component seeks to engage and challenge youth between 15 and 30 years of age, to volunteer and collaborate with local organizations in their communities to secure funding of up to $10,000 for accessibility projects. For the Mid-sized projects component, organizations can submit project proposals for funding from $350,000 up to $1 million. The call for proposals is open until July 29, 2021. For more information on eligibility and to access the application portal, visit: https://www.canada.ca/en/employment-social- development/services/funding/enabling-accessibility-fund-mid-size.html For the Youth Innovation component, youth working in partnership with not-for-profit organizations, for-profit organizations, municipalities, and Indigenous organizations are eligible to apply for project funding of up to $10,000. Youth must submit their expressions of interest by October 29, 2021, and organizations working with youth have until November 30, 2021 to submit a project proposal. For more information on eligibility and to access the application portal, visit: https://www.canada.ca/en/employment-social-development/services/funding/enabling-accessibility- fund-youth-innovation.html Through Budget 2021, the Government committed additional funding of $100 million over two years to the EAF starting in 2021-22, that will triple funding to support small and mid-sized projects with not-for- profit organizations, women’s shelters, municipalities, Indigenous organizations, territorial governments, and businesses of all sizes. In addition, $29.2 million under the Budget was committed over two years to help children with disabilities by supporting childcare centres to make the physical upgrades needed to improve the accessibility of their facilities. Moving forward, the Government of Canada will continue to listen and consider the needs and interests of persons with disabilities, while focusing its efforts in a safe and inclusive restart of Canada’s economy. Yours sincerely, Jennifer O’Connell !! !!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!! ! !!!! ! !!!!!! ! !!!!!!!! ! !!! ! !!!! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!! ! ! ! ! !!! !!!!!!!!!!!!!!!!!!! ! !!!!!!! !!!! !!!!! !!!!!!!!! ! ! !!! ! ! !!! !!!!!!!! !!!! ! ! !!!!! !!!!!! ! ! ! !!!!! ! !!!!!!!!! ! !!!!!!!!! ! !!!! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!! ! !!! !!!! !!!!!!!!!!!! !! !!!!!!!!!!!!!! !!!!!!!!! !!!!! ! !! ! !!!! !!!! ! ! ! !!!!!!!! ! ! ! ! !!! ! !!!!! !!!!! ! !!!! ! ! !!!!! !!!!!!! ! ! ! !!!!! ! ! ! ! !!!!!!!!!!!!!!!!! ! ! !!!! ! ! ! ! ! ! !!!!!!!!!!! ! !!!!! ! !!! ! ! ! ! ! !!!!!!!!!!!!! !!!!!! !! ! ! !!!!!!!!!!!!!!!!!!!! !! !!!!!!!!! ! !!!!!! !!!!! !!!!! ! ! ! ! !!!!!! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!! !!!!!!!!!!! ! !!!!!!!!! !!! !!! !!!!!!! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !!!!!!!! !!!!! ! !!!!!!!!!!!!!!!!! !!!!!!!! !!!!!!! !!!!!!!!!!! ! !!! ! ! !!!!!!!! !!!!!!!! ! ! ! !!!!!!!!!!!! !! !! ! !!!! ! !!!!!!!!! !!!!!!!!!!!!! !! ! ! ! ! !!!!!!!! ! ! !!!!!!!!!!!!!!! ! !!!!!!! ! ! ! ! !!!!!!!!!!!!!!!! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!! ! !!!!!! ! !!!!! ! ! !!! !!!!! ! ! ! !!!!! ! ! !!! !!!! ! !!!!! !!!!!! ! ! !!!!!!!!!!!!! !!! !!!!!!!!!!!!! ! ! !!!!!! ! !!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !! !!! !!!!!!!!!! !!!!!!!!!!!!!! ! ! ! ! ! ! ! ! ! !!! ! !!!!!!!!!!!!!!!! !!!!!!!!!!! ! ! ! ! !!!! !!!!!!!!!!!!!!!!!!!!!!!!!! !!!! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! !!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!! ! !!! ! !!!!!!!!!! !!!!!!! ! !!!!!!!!!!!!!! ! ! !!!!!!!!!!! !!!! ! ! ! !!!!!!!!!!!!!!!!!!! !!!!! !!!!!!!!! ! !!!!!!!!!!!!!!!!!!! !!!!!!!!!!! ! !!! !!!!!!!!!!!! !! ! !!!!!!!!!!! ! ! !!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!! !!! !!!!!!!!!!!!!!!!!!!!!!!!! ! ! !!!!!!! !!!!!!!!! ! ! !!!!! !!!!!!!!!!! !!!!!!!! ! !!! ! !! !! !!!!!!!!!!!!!!!!!!! ! !!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! !!!! !! ! !!!!!!!!!!!!!!!!!!!!!! ! !!!!!!!! !!!!!!!!!!!!!!!!!!!!! ! ! ! !! ! ! ! ! ! ! !!!!!!!!!!!!!!! !!!!!!! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!! ! !!!!!!!!! ! ! ! ! !!!!!!!!!!!!!!! ! !!!!!!!!!!!!!!! ! !!!!!!!!!!! ! ! ! ! !!!!!! ! !!! !!!!!!! !!!! !!!!!!!!!!!!!! ! !!!! ! !!!!! ! ! ! !!!!! ! ! ! ! !!!!!!!!!! ! ! ! ! ! ! !!! ! ! ! !!!!!!!!! !!! ! !!! ! ! !!!!!! ! ! ! ! !!! ! ! ! !!!!!!!!!!!!! ! ! ! !!!!! !!!!!!! !! ! !!!! ! !! !!!!!!!!!!!!! ! !!!! !!!! ! ! !!!!!!!!! ! !!!! ! !!!!!!!!!!!!!! !!!! !!! !!!! !!!!!!!!!!!! !!!!!!!!!!!! ! !!!!! !!!!!!!!!!!!!!!! ! !!!!! !!!! !! !!!!!!!!!!!!!!! !!!!!!! !!!! ! ! ! !!!! !!! ! ! !!!!!!!!!!!!!!!!! !!!!!!!!!! ! !!! ! !!!!! !!!!!!!!!!!! ! ! ! ! ! !!! !!!!!!!!! ! !!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!! !!!!!!! !!!! !!!!!!!! ! !!! !!! ! ! ! !!!!!!!!!! !!!! ! ! !!! !!!! !!!!!! !!!!!!!!!!!!! !! !!!!!!! !!!!! !!!!!!!! ! !!!!! ! !!!!!! !! !!!!! ! !!!!!!!!!!!! !!!!!!!!!!!!!!! !!!!!!!!!! ! ! !!!! !!! ! !!!!! !!!!!!!!!!!!!!!! ! ! ! !!!! !!!! !!! ! ! ! !!!! ! ! !!! !!!! ! !!!!!!!! !!!!!!!! !!!!!!!!!!!!!!!! !!! ! ! ! ! ! ! ! ! ! ! ! ! !!! !!!!!!!!!! ! !!!!!!! ! !!!!! ! !!!!! !!!!! ! !!!!! ! ! !!!!!!!!!!!! ! ! ! !!! ! ! ! ! !!!!! !!!!!!!!!!! !!!!!!! ! !!!!!!!!!!!!!!!!!! !!!! ! !!! !!!! ! !!!!!!!!!!!! ! !!!! ! !!! !! ! !!!!!!!!!! ! ! ! ! ! !!!! !!! !!!! !!!!!!!!!! !!! ! ! ! ! ! !!! !!!!!!! !!!!!! !!!!!!!!!!!!! !! !!!!!!!! ! ! !! !! ! ! ! !!!!!!!! !!!!! !!!! ! ! !!!! ! ! !!!!!!!!!!! !!!!!! ! !!!!!!!!!!!!!!!! ! !!!!!!!!!! !!!! ! ! !!!!!!!!!! ! ! !!!!! ! ! ! ! ! ! ! ! ! !!! !!! ! ! ! ! !!!!!!!!!!!!!!! ! !!!!!!!!!! !!!!!!!!!!!!!! ! !!! !!!! !!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! !!! ! !!!!! !!! Highway401 Finch Avenue Kingston R o a d Brock RoadBayly StreetWhites RoadAltona RoadDixie RoadLiverpool RoadRosebank RoadStroudsLane Valley Farm RoadGlenanna Road Sheppard Avenue Fairport RoadChurch Street SSandy Beach RoadSquires Beach RoadClements RoadRougemount DriveSideline 34Glendale DriveEyer DriveAspen RoadNotion RoadMcKay RoadPine Grove AvenueFoxwoodTrail West Shore BoulevardAmberlea RoadAppleview RoadModlinRoadGranit e C o u r t HillcrestRoadToynevale RoadWoodview AvenueWalnut LaneOakburn StreetKrosnoBoulevardTwynRivers Drive FawndaleRoadDillingham RoadBreezyDriveAnnland StreetSalk RoadMarshcourt DriveDouglas AvenueSteeple Hill Glenview RoadAllianceRoadAbbey RoadRosefieldRoadRawlings DriveDenbyDriveBatory AvenueLongbow DriveMapleGate RoadNarochBoulevardBeaton WayVictory DriveCopperstone DriveHuntsmill DriveDavidsonStreet PineR idge Road Taplin Drive Riverside DriveCherrywoodAvenue Rosebank RoadFairport RoadWoodview Avenue SCALE: Engineering Services Department Location Map Enabling Accessibility Fund Grant ApplicationJul 15, 2021 DATE: q 1:35,000 Frenchman'sBay Southcott Park St. Mary Park Forestbrook Park Progress Frenchman’s Bay East Park Attachment #2 to Report ENG 20-21