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HomeMy WebLinkAboutSeptember 28, 2020 Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: M. Carpino - Interim Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor B. Duffield - (Acting) Director, Community Services J. Eddy - Director, Human Resources J. Flowers - CEO & Director of Libraries, Pickering Public Library J. Hagg - Fire Chief R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk C. Rose - Chief Planner K. Thompson - Manager, Municipal Law Enforcement Services T. Ryce - Supervisor, Cultural Services R. Perera - (Acting) Committee Coordinator 1. Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2. Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. 3. Disclosure of Interest No disclosures of interest were noted. 4. Adoption of Minutes Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm Resolution # 415/20 Moved by Councillor Brenner Seconded by Councillor Pickles In Camera Council Minutes, August 24, 2020 Council Minutes, August 24, 2020 Special Council Minutes, Education & Training, August 31, 2020 Executive Committee Minutes, September 14, 2020 Planning & Development Committee Minutes, September 14, 2020 Carried 5. Presentations There were no presentations. 6. Delegations 6.1 Christopher Norris, (Acting) Deputy General Manager, Operations Durham Region Transit (DRT) Re: Service Re-design and Transit System Enhancements Christopher Norris, Durham Region Transit (DRT), joined the electronic meeting via audio connection, to provide an overview of the DRT Service Re-design and Transit System Enhancements. Mr. Norris referred to a PDF presentation document that was circulated to Members of Council prior to the meeting. Highlights of the presentation included:  current ridership levels compared to 2019 that have been impacted by COVID-19;  expectation that the current travel patterns would continue into the foreseeable future, noting it may take up to 12 months for these markets to fully recover;  the Ridership Recovery Strategy Service Plan which provides a multi- phased approach that launches services strate gically to align with customer demand;  phase A of the Service Plan being built on services to match demand ensuring access to transit for all residents, 15 minutes or better service for busy corridors, and on-demand service for where demand is low;  monitoring demand throughout the transit network; Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm  using the on-demand service delivery model to maintain and expand access to transit services while managing fiscal challenges brought on by COVID-19, noting the on-demand service operates as an extension of existing bus routes;  ability for riders to book travel through the new smart phone applications or through DRT’s toll-free number 1.866.247.0055;  ridership levels specific to the City of Pickering which are currently sitting at 28 per cent of 2019 levels;  the use of e-ticketing to provide 2 hour transfers, monthly passes, and single fares that can be easily validated by an operator; and,  the various methods of communication used to raise awareness of the DRT’s new services. A brief question and answer period ensued between Christopher Norris and Members of Council regarding whether information on the new services had been advertised in busses and bus stations, and whether the public can contact DRT to find the best option for their individual needs. 6.2 Aghlab Al-Joundi Re: Report PLN 14-20 Proposed Telecommunication Tower Shared Network Canada Part of Lot 14, Concession 9, Now Parts 2 to 4, Plan 40R-20211 (2170 Ninth Concession Road) Installation #66 Aghlab Al-Joundi, 5025 Sideline 14, joined the electronic meeting via audio connection in opposition to the proposed Telecommunication Tower by Shared Network Canada. Mr. Al-Joundi referred to a letter he had sent to the City, dated September 25, 2020, noting concerns regarding the discrepancy in the kilometer radius coverage reported by Shared Network Canada in the initial proposal and then again at the September 14, 2020 Planning & Development Committee meeting. He stated that while Shared Network Canada reported that the tower would be located 200 metres from his home, a search of the distance between his home and the proposed tower on Google Maps demonstrated that the proposed tower was initially to be located 100 metres from his home. Mr. Al-Joundi noted that once he had brought this to Shared Network Canada’s attention, they simply moved the tower another 100 metres to reflect the initial proposal and did not provide an explanation. Mr. Al-Joundi requested that the City obtain an independent, third-party to conduct an evidence based analysis as he does not trust the findings of Shared Network Canada. He raised further questions regarding the possible outcome when 2.5 km of coverage ceases to be effective, noting that there is an alternate service provider, who is looking to build a shorter camouflaged tower centrally in Claremont. Mr. Al-Joundi noted that while Shared Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm Network Canada claims that they cannot place the tower elsewhere due to surrounding lands being federally owned, there are two other towers located in the area, and he urged the City to obtain a visual impact assessment from a third- party rather than relying on the sketches provided by Shared Network Canada . He stated that he had submitted a petition containing 14 signatures against the proposed tower, and insisted that Shared Network Canada demonstrate the number of people in favour of the proposed tower, noting that the only parties to benefit from the proposed tower are Shared Network Canada and the Claremont Union Cemetery. Mr. Al-Joundi further noted that experts in the area have advised him that typically the range for a tower is 1.5 km to 2 km, however, when density increases the range drops. Mr. Al-Joundi concluded his delegation by insisting that it is paramount when selecting a proposal to have a range of proposals for comparison. 6.3 David Donnelly, Donnelly Law Re: Report PLN 14-20 Proposed Telecommunication Tower Shared Network Canada Part of Lot 14, Concession 9, Now Parts 2 to 4, Plan 40R-20211 (2170 Ninth Concession Road) Installation #66 David Donnelly, Donnelly Law, joined the electronic meeting via audio connection to request that Council refer Report PLN 14-20 back to Staff for consideration and to provide answers to the three pieces of correspondence submitted to the City by his clients, Indira Jaikaran and John Mitchell. He expressed concern regarding the lack of response to his clients by the City, noting that he is aware that Staff had engaged with representatives from Shared Network Canada on numerous occasions, stating this was giving preferential treatment to Shared Network Canada. Mr. Donnelly noted that there were three reasons for the request for referral. The first reason was to enable Staff to respond to the concerns of residents, 14 of whom who have signed and submitted a petition against the proposed tower. Second, was due to the misinformation provided by Shared Network Canada with respect to coverage and misuse of the City’s Cell Tower Protocol. Mr. Donnelly noted that his clients retained Alan Ramsay, an experienced land use planner, to study the proposed tower’s coverage for Claremont, stating that the new claim of 2.5 km coverage would still leave 40% of Claremont without coverage, resulting in the need for a second cell tower. Mr. Donnelly claimed that the City was in violation of the City’s Cell Tower Protocol as the proposed tower would be adjacent to 4 residential units and approximately 40 metres from a future dwelling, and on a 1901 historic cemetery which is considered an institutional use, and that section 6.2 of the Protocol requires a maximum separation of institution tower uses. He noted that a visual impact assessment had not been submitted, and that a motion to refer the Report back to Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm Staff would provide the ability for his clients to submit comments on the assessment. Mr. Donnelly noted that the proposed tower does not adhere to Sustainable Placemaking policies in that the expertise of the community and collaboration should be encouraged at all levels, and that the policies speak to the need to ask questions such as whether the new infrastructure is beautiful, comfortable, welcoming, accessible, and whether people want to use the space. He further stated that there is a need for geotechnical and site alteration information to be submitted, as required by By-law 6060/02, as the construction of the access road, and the installation of the equipment building fall within the definition of ‘development’, stating that it is his legal opinion that it is at the discretion of Council whether the proposed tower will be subject to the development by-law. Mr. Donnelly concluded his delegation by requesting that Council refer Report PLN 14-20 back to Staff. 6.4 John Currie Honouring Indigenous Peoples (HIP) Re: Report CS 30-20 Update on Indigenous Land Acknowledgement and Relationship Building - Cultural Advisory Committee John Currie, Honouring Indigenous Peoples (HIP), joined the electronic meeting via audio connection to acknowledge the work the Cultural Advisory Committee had done in developing a truth and reconciliation plan of action and commended the City of Pickering for the initiative undertaken in engaging the Mississaugas of Scugog Island First Nations. He noted that a land acknowledgement statement had been established through a partnership with the Mississaugas of Scugog Island First Nations and other First Nation peoples, and Wednesday, September 30, 2020 will mark the first day that the Mississaugas of Scugog Island flag would be raised by the City for Orange Shirt Day. Mr. Currie concluded his delegation by thanking the City and noting that today marks an important day towards reconciliation. Members of Council thanked Mr. Currie for his work and noted that Council looks forward to building stronger relationships with all of Pickering’s Indigenous peoples. 7. Correspondence 7.1 Corr. 40-20 Jillian Lum, Acting Regional Director General Ontario Region Re: COVID-19 Emergency Support Fund – Pickering Museum Village Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm A brief question and answer period ensued regarding the distribution of the $100,000 received through the COVID-19 Emergency Fund, with Brian Duffield, (Acting) Director, Community Services, advising Members of Council that the money will be allocated towards operational costs. Resolution # 416/20 Moved by Councillor McLean Seconded by Councillor Cumming That Corr. 40-20, dated August 5, 2020, from Jillian Lum, Ontario Region, regarding the COVID-19 Emergency Support Fund, be received for information. Carried 7.2 Corr. 41-20 Jennifer O'Connell Member of Parliament, Pickering-Uxbridge Re: Infrastructure Funding in Pickering-Uxbridge under the Investing in Canada Infrastructure Program (ICIP) A question and answer period ensued between Members of Council and Marisa Carpino, Interim Chief Administrative Officer, regarding:  the three different projects the City applied for funding under the Investing in Canada Infrastructure Program (ICIP);  the reasoning behind why the projects were not selected;  whether there is a list of projects that were selected through the ICIP;  the role of the Provincial and the Federal Government in the selection process;  whether there is a possibility for the ICIP to re-evaluate projects through direction from Council; and,  the amount of funding available through the ICIP versus the vast amounts submitted in applications from municipalities. Resolution # 417/20 Moved by Councillor McLean Seconded by Councillor Brenner That Corr. 41-20, dated August 20, 2020, from Jennifer O'Connell, Member of Parliament, regarding Infrastructure Funding in Pickering-Uxbridge under the Investing in Canada Infrastructure Program (ICIP), be received for information. Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm Carried 7.3 Corr. 42-20 Elexicon Energy Re: Business Operations Update during COVID-19 A question and answer period ensued regarding:  the Veridian community benefit funding that was allocated to the Ajax- Pickering Hospital due to the Pandemic, and what funding would be available under this program in 2021;  the City’s expected dividends from Elexicon Energy and what had been received thus far in 2020;  whether the City allocated the dividends as revenue in the City’s Budget and how the budget would be impacted if the City does not receive the remaining 75% of the dividends; and,  the timeline as to when Staff would be reporting to Council on the financial implications. A brief discussion ensued between Members of Council regarding whether there had been service disconnections to individuals or businesses during the Pandemic with Councillor Cumming noting that he would look into this and provide the information to Council. Resolution # 418/20 Moved by Councillor Cumming Seconded by Councillor McLean That Corr. 42-20, dated August 21, 2020, from Elexicon Energy, regarding their Business Operations Update during COVID-19, be received for information. Carried 7.4 Corr. 43-20 Township of North Glengarry Re: Long Term Care Homes Resolution # 419/20 Moved by Councillor Pickles Seconded by Councillor Brenner Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm That Corr. 43-20, dated September 14, 2020, from Township of North Glengarry, regarding Long Term Care Homes, be endorsed. Carried 7.5 Corr. 44-20 Tanya Ryce, Supervisor, Cultural Services City of Pickering Cultural Advisory Committee - Revised 2020 Work Plan Resolution # 420/20 Moved by Councillor Butt Seconded by Councillor McLean That Corr. 44-20, dated September 17 2020, from Tanya Ryce, Supervisor, Cultural Services, regarding the Cultural Advisory Committee – Revised 2020 Work Plan, be received for information. Carried 7.6 Corr. 45-20 Shaun Collier, Mayor Town of Ajax Re: Use of Lottery Proceeds for Legions – Financial Hardships due to COVID-19 Resolution # 421/20 Moved by Councillor McLean Seconded by Councillor Cumming 1. That Corr. 45-20, dated September 2, 2020, from Shaun Collier, Mayor, Town of Ajax, regarding Use of Lottery Proceeds for Legions – Financial Hardships due to COVID-19, be endorsed; and, 2. That a copy of this Resolution be forwarded to the Hon. Doug Downey, Ministry of the Attorney General, Durham MPP’s, and Durham Regional Municipalities. Carried 7.7 Corr. 46-20 Brian Duffield, (Acting) Director, Community Services Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm City of Pickering Re: Request to Deaccession Artifacts from Core to Education Collection at Pickering Museum Village - July 2020 Deaccession List A brief question and answer period ensued regarding whether any artifacts would be displayed in the new Seniors Centre and Arts Centre, with Brian Duffield, (Acting) Director, Community Services, advising Members of Council that deaccession will move artifacts from the core collection into the education collection, keeping the items on site. Mr. Duffield stated that he would follow up with Staff regarding the artifact displays. Resolution # 422/20 Moved by Councillor Butt Seconded by Councillor Brenner That Corr. 46-20, dated September 21, 2020, from Brian Duffield, (Acting) Director, Community Services, requesting approval for the deaccession of artifacts as proposed by City staff and endorsed by the Cultural Advisory Committee on July 2, 2020, be approved. Carried 7.8 Corr. 47-20 Jennifer O'Connell Member of Parliament, Pickering-Uxbridge Re: Canada Healthy Communities Initiative and Environmental Damages Fund A question and answer period ensued between Members of the Council and Marisa Carpino, Interim Chief Administrative Officer, regarding:  the limited information available for the criteria of these grant programs;  which of the City’s projects would benefit from the Canada Healthy Communities Initiative and Environmental Damages Fund , noting that the City’s Safe and Healthy Communities Initiative would be a good candidate; whether Staff could look into the accessibility concerns of the Pickering Rouge Canoe Club to see whether this might fit the grant program criteria; and,  updating Council throughout the application process as more information becomes available. Resolution # 423/20 Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm Moved by Councillor McLean Seconded by Councillor Brenner 1. That Corr. 47-20, dated September 10, 2020, from MP Jennifer O’Connell, regarding the Canada Healthy Communities Initiative and Environmental Damages Fund, be received; and, 2. That the appropriate staff, through the Interim CAO, be directed to pursue available grant opportunities. Carried 7.9 Corr. 48-20 Kimberly Thompson, Manager, Municipal Law Enforcement Services City of Pickering Re: Direction Regarding Pickering Markets License Fee for Remainder of 2020 - Council Resolution #315/20 Resolution # 424/20 Moved by Councillor Pickles Seconded by Councillor Ashe That the reduction in Market Licence fees, for the Pickering Markets, continue to be reduced from $1,000.00 per day to $100.00 per day until December 31, 2020. Carried 7.10 Corr. 49-20 Paul Dubé, Ontario Ombudsman Re: City of Pickering Closed Meeting Complaint Resolution # 425/20 Moved by Councillor Brenner Seconded by Councillor Pickles That Corr. 49-20, dated September 23, 2020, from Paul Dubé, Ontario Ombudsman, regarding the City of Pickering Closed Meeting Complaint, be received for information. Carried 8. Report EC 2020-06 of the Executive Committee held on September 14, 2020 Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm 8.1 (Acting) Director, Community Services, Report CS 28-20 Community Safety and Well-Being Plan - Update Council Decision: 1. That Council receive and support in principle Report CS 28-20 regarding the City of Pickering’s Community Safety and Well-Being Plan; and, 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. 8.2 (Acting) Director, Community Services, Report CS 29-20 Quotation No. Q2020-24 - Quotation for the Supply and Delivery of 4 Ton and 5 Ton Dump Trucks with Plow, Wing Council Decision: 1. That Quotation No. Q2020-24 submitted by James Palmer Premier Truck Group, in the amount of $1,257,714.86 (HST included) be accepted; 2. That the total gross quotation cost of $1,329,972.00 (HST included) and the total net project cost of $1,197,681.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the project as follows: a) the approved funds in the amount of $860,000.00 funded from Vehicle Replacement Reserve and $300,000.00 from Development Charges as provided for in the 2020 Roads Equipment Capital Budget and the amount of $50,000.00 funded from Rate Stabilization in the 2020 Property Capital Budget for a total of $1,210,000.00, and that; b) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing. 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm 8.3 Director, Engineering Services, Report ENG 09-20 Boundary Road Agreement - Township of Uxbridge Council Decision: 1. That the City of Pickering enter into a new Boundary Road Agreement with the Township of Uxbridge for the period July 1, 2020 to June 30, 2030; 2. That the Mayor and City Clerk are hereby authorized to execute the Boundary Road Agreement between the City of Pickering and the Township of Uxbridge in substantially the same form as attached to this report, and satisfactory to the City Solicitor; 3. That a by-law authorizing the execution of a Boundary Road Agreement between The Corporation of the City of Pickering and The Corporat ion of the Township of Uxbridge as attached to this report be enacted; 4. That a copy of Report ENG 09-20 and relevant Council resolution be forwarded to the Township of Uxbridge; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8.4 Director, Finance & Treasurer, Report FIN 12-20 Estimated Heritage Property Tax Grant Financial Impact Council Decision: 1. That Report FIN 12-20 from the Director, Finance & Treasurer regarding the impact of a potential Heritage Property Tax Grant be received for information; and, 2. That Staff be directed to report back to Council, in December 2020, with a Heritage Property Tax Rebate Program, based on the Notice of Motion presented at the July 27, 2020 Council meeting. Resolution # 426/20 Moved by Councillor Brenner Seconded by Councillor Butt Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm That Report EC 2020-06 of the Executive Committee Meeting held on September 14, 2020 be adopted. Carried 9. Report PD 2020-06 of the Planning & Development Committee held on September 14, 2020 9.3 Director, City Development & CBO, Report PLN 16-20 The Draft Carruthers Creek Watershed Plan 2020–2030 Prepared by Toronto and Region Conservation Authority - City of Pickering Recommendations to the Draft Watershed Plan Council Decision: 1. That the Toronto and Region Conservation Authority (TRCA) be requested to revise the Draft Carruthers Creek Watershed Plan (CCWP), as follows: (a) Providing greater clarity about the “77%” figure identified as the potential increase in downstream peak flows under the hypothetical land use Scenario 3 modelling analysis including: explaining that it is a “worst case” scenario and why; identifying the rainfall and storm duration parameters for a Hurricane Hazel type event; and relating the modelled increases in peak flows to the proposed management recommendations; (b) Revising Management Recommendation 3.1.1 respecting the protection, expansion and restoration of the Natural Heritage System (NHS) in the watershed, to reflect discussion in the introductory text that precedes Table 8: NHS Management Recommendations, to allow consideration of alternative configurations, size and composition for an enhanced NHS to that identified on Map 2 of the Draft CCWP; and, (c) Adding a new Management Recommendation 1.3.6 stating that TRCA continues to support and enhance the existing flood model by increasing the number of rainfall monitoring stations and stream flow gauges on all tributaries including the most minor. 2. That a copy of this Report and Council’s resolution be forwarded to the TRCA, the Region of Durham and the Town of Ajax. 9.4 Director, City Development & CBO, Report PLN 17-20 Official Plan Amendment Application OPA 18-002/P Zoning By-law Amendment Application A 03/18 Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm Metropia (Notion Road) Development Inc. Part of Lot 17, Concession 1, Now Part Lots 1, 2, and 3, 40R-11413 (1865 Pickering Parkway) Council Decision: 1. That Official Plan Amendment Application OPA 18 -002/P, submitted by Metropia (Notion Road) Development Inc., to reduce the minimum net residential density from 80 units per net hectare to 58 units per net hectare for the lands located on the south side of Pickering Parkway west of Notion Road, and to re-designate the easterly portions of the subject lands and the lands (1805 Pickering Parkway) immediately to the south, currently owned by Pickering Ridge Lands Inc. Trustee, from “Mixed Use Areas – Specialty Retailing Node” to “Open Space System – Natural Areas” to allow a residential condominium development to be approved, and that the draft by-law to adopt Amendment 39 to the Pickering Official Plan as set out in Appendix I to Report PLN 17-20 be forwarded to Council for enactment; and, 2. That Zoning By-law Amendment Application A 03/18, submitted by Metropia (Notion Road) Development Inc., to facilitate a residential condominium development consisting of 130 townhouse units on lands located on the south side of Pickering Parkway west of Notion Road, be endorsed subject to the provisions contained in Appendix II to Report PLN 17-20, and that staff be authorized to finalize and forward an implem enting Zoning By-law to Council for enactment. Resolution # 427/20 Moved by Councillor Pickles Seconded by Councillor Brenner That Report PD 2020-06 of the Planning & Development Committee Meeting held on September 14, 2020 be adopted, save and except Items 9.1 and 9.2 Carried 9.1 Director, City Development & CBO, Report PLN 18-20 Infill and Replacement Housing in Established Neighbourhoods Study - Planning Recommendations Report (Phase 3 Report) A brief question and answer period ensued regarding whether planning applications submitted before the proposed rules come into effect, would be subject to the current or the proposed rules and by-laws presented in Report PLN Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm 18-20. Kyle Bentley, Director, City Development & CBO responded to questions noting that planning applications submitted before these new rules take effect would be subject to the current rules in place. Further discussion ensued regarding the application of the proposed rules under the City’s Kingston Road Corridor and Specialty Retailing Node Intensification Study, with Catherine Rose, Chief Planner, noting that the Kingston Corridor Project encouraged intensification, and that the projects being submitted were of the same nature which provided the ability to apply the spirit of the Study before it had been completed. Resolution # 428/20 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That the Infill and Replacement Housing in Established Neighbourhoods, Planning Recommendations Report, prepared by SGL Planning & Design Inc., dated August 2020, as contained in Attachment #1 to Report 18 -20, be endorsed; 2. That, in accordance with the recommendations in the Infill and Replacement Housing in Established Neighbourhoods, Planning Recommendations Report, prepared by SGL Planning & Design Inc., dated August 2020, City staff; a) be authorized to initiate the recommended Official Plan and Zoning By-law Amendment processes; b) be authorized to undertake the necessary steps to implement the recommended by-law to restrict the width of driveways in the public right-of-way; and, c) be directed to investigate the implementation of a by-law for the protection of trees on private property and report back to Council in mid 2021. 3. That Council adopt the Urban Design Guidelines for Infill and Replacement Housing in Established Neighbourhood Precincts contained in Appendix B of the Infill and Replacement Housing in Established Neighbourhoods, Planning Recommendations Report, prepared by SGL Planning & Design Inc., dated August 2020. Carried 9.2 Director, City Development & CBO, Report PLN 14-20 Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm Proposed Telecommunication Tower Shared Network Canada Part of Lot 14, Concession 9, Now Parts 2 to 4, Plan 40R-20211 (2170 Ninth Concession Road) Installation #66 A question and answer period ensued between Members of Council and Kyle Bentley, Director, City Development & CBO, regarding:  the role of Industry Canada in the ultimate approval of the cell tower and the role of the City to facilitate community engagement in accordance with Cell Tower Protocols;  whether there were any other cell tower applications submitted to the City;  whether Staff had any outstanding pieces of correspondence addressed to Staff awaiting response;  the role of Staff as it relates to the cell tower range noting that it was not the role of staff to verify or analyze the coverage and that this responsibility would fall to Industry Canada;  the possibility of having to place multiple towers in Claremont to provide coverage beyond the 2 km to 2.5 km coverage by the proposed tower; and,  whether the City’s Development By-law applied to telecommunication facilities with Mr. Bentley noting that the provisions under the Planning Act and development by-law do not apply to cell tower applications. Resolution # 429/20 Moved by Councillor Pickles Seconded by Councillor Brenner That Shared Network Canada be advised that City Council does not object to the proposal for a 45.0 metre high tapered self-supported style telecommunication tower located at 2170 Ninth Concession Road, based on the design and location of the revised proposal. Carried on a Recorded Vote as Follows: Yes Councillor Ashe Councillor Brenner Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan No Councillor Butt Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm 10. Reports – New and Unfinished Business 10.1 (Acting) Director, Community Services, Report CS 30-20 Update on Indigenous Land Acknowledgement and Relationship Building - Cultural Advisory Committee Resolution # 430/20 Moved by Councillor Butt Seconded by Councillor Brenner 1. That Council adopt the proposed Indigenous Land Acknowledgement Statement as set out in Attachment 1; 2. That Council endorse the Indigenous Relationship Building Action Plan, prepared by staff and the Cultural Advisory Committee, as set out in Attachment 2; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 10.2 Director, Engineering Services, Report ENG 07-20 Claremont Memorial Park Baseball Diamond Reconstruction - Tender No. T2020-27 Resolution # 431/20 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Tender No. T2020-27 for Claremont Memorial Park Baseball Diamond Reconstruction as submitted by Latitude 67 Ltd. in the total tendered amount of $565,489.52 (HST included) be accepted; 2. That the total gross project cost of $658,378.00 (HST included), including the tendered amount, a contingency and other associated costs, and the total net project cost of $592,890.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost in the amount of $592,890.00 as approved in the 2020 Parks Capital Budget by a transfer from the Parkland Reserve Fund; and, Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 10.3 Director, Engineering Services, Report ENG 08-20 Barber Street Road Reconstruction - Tender No. T2020-24 Resolution # 432/20 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Tender No. T2020-24 for Barber Street Road Reconstruction as submitted by NEI Construction Corp. in the total tendered amount of $249,224.33 (HST included) be accepted; 2. That the total gross project cost of $315,064.00 (HST included), including the tendered amount, a contingency, and other associated costs, and the total net project cost of $283,725.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost in the amount of $283,725.00 as approved in the 2020 Roads Capital Budget by a transfer from the Roads and Bridges Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 10.4 Director, Human Resources, Report HUR 03-20 Proposed New CAO By-law, Establishment of a Chief Administrative Officer (CAO) Recruitment Committee and Terms of Reference Resolution # 433/20 Moved by Councillor McLean Seconded by Councillor Pickles 1. That Report HUR 03-20, regarding a Proposed New CAO By-law, Establishment of a Chief Administrative Officer (CAO) Recruitment Committee and Terms of Reference, be received; Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm 2. That the draft By-law, defining the duties of the CAO, included as Attachment #1 to HUR 03-20, be enacted; 3. That an Ad Hoc, Chief Administrative Officer (CAO) Recruitment Committee, be established and comprised of the Mayor, two Members of Council selected by the Mayor, the Director, Human Resources, the City Clerk and an external executive recruiter; 4. That the draft Terms of Reference for the CAO Recruitment Committee, included as Attachment #2 to HUR 03-20, be approved; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 10.5 Director, Corporate Services & City Solicitor, Report LEG 09-20 Indemnification Agreements - Construction of Median on Brock Road, Duffin Heights A question and answer period ensued between Members of Council and Staff regarding:  whether the indemnification Agreements would cease to exist after the median is constructed;  whether there are traffic signals planned at the intersection of Brock Road and Palmer’s Sawmill Road;  whether the City would be liable or responsible given that Brock Road is a regional road; and,  whether any costs would be borne by Pickering taxpayers with Staff noting that Duffin’s Point Inc. would be responsible for the construction costs and any liability under the Regional Indemnification Agreements. Resolution # 434/20 Moved by Councillor Brenner Seconded by Councillor Butt 1. That the attached Indemnification Agreement between Duffin’s Point Inc., The Corporation of the City of Pickering, and The Regional Municipality of Durham be approved (Attachment No. 1 to this Report); Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm 2. That the attached Indemnification Agreement between Duffin’s Point Inc. and The Corporation of the City of Pickering be approved (Attachment No. 2 to this Report); 3. That the Mayor and City Clerk be authorized to execute said Indemnification Agreements, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Carried 11. Motions and Notice of Motions There were no notices of motion. 12. By-laws 12.1 By-law 7779/20 Being a by-law to authorize the execution of a Boundary Road Agreement between the Corporation of the City of Pickering and the Corporation of the Township of Uxbridge (July 1, 2020 to June 30, 2030). 12.2 By-law 7780/20 Being a by-law to describe the duties and responsibilities of the Chief Administrative Officer and set out certain conditions of employment. 12.3 By-law 7781/20 Being a By-law to amend By-law 7665/18, which governs the proceedings of Council, any of its committees, the conduct of its Members, and the calling of meetings. 12.4 By-law 7782/20 Being a by-law to establish Part of Lot 59, RCP 1041, designated as Parts 4 and 5, 40R-30575 and Part of Block 21, 40M-2402, designated as Part 6, 40R-30575 as public highway. (Wingarden Crescent). 12.5 By-law 7783/20 Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm Being a by-law to establish certain roads within the City of Pickering, Regional Municipality of Durham as public highways. (Hibiscus Drive, Delphinium Trail, Marathon Avenue, and Aquarius Trail). Resolution # 435/20 Moved by Councillor Brenner Seconded by Councillor Ashe That By-law Nos. 7779/20 through 7783/20 be approved. Carried 14. Other Business 14.1 Councillor Ashe reminded Members of Council that September 27, 2020 marks the 4 year anniversary of the passing of former City of Pickering Councillor Rick Johnson, noting that the City will be honouring Councillor Johnson through a dedication of a Park in his name in the new Seaton Community. 14.2 Councillor Cumming expressed concerns regarding the lack of strict requirements and enforcement of wearing face masks in grocery stores, with Mayor Ryan noting that he would bring this matter to MPP Peter Bethlenfalvy’s attention to look to the Province for guidance. 14.3 Councillor Brenner requested an update from Staff on administering flu shots in City’s facilities, with John Hagg, Fire Chief, advising that the Region no longer supports this initiative but that they have put Staff in contact with a nursing company who may be hired to administer the flu shots. Chief Hagg advised Council that Staff are currently looking into the particulars of this option. 14.4 Councillor Butt raised the matter of disposing face masks and gloves noting he had received calls from residents that they are being disposed of in public spaces. Paul Bigioni, Director Corporate Services & City Solicitor advised that littering can be dealt through the City’s Nuisance and Property Standards By- laws, but that the City does not currently have enough Staff resources available to enforce the mass littering of face masks and gloves. Councillor Butt requested that messaging be provided to the community, through the City’s social media platforms, on how these items should be properly disposed. 15. Confirmation By-law By-law Number 7784/20 Council Meeting Minutes September 28, 2020 Electronic Meeting 7:00 pm Councillor Pickles, seconded by Councillor Cumming moved for leave to introduce a By- law of the City of Pickering to confirm the proceedings of September 28, 2020. Carried 16. Adjournment Moved by Councillor Butt Seconded by Councillor Cumming That the meeting be adjourned. Carried The meeting adjourned at 8:52 pm. Dated this 28th of September, 2020. David Ryan, Mayor Susan Cassel, City Clerk