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HomeMy WebLinkAboutMarch 18, 2020o6 DICKERING Council Meeting Minutes March 18, 2020 Council Chambers 2:00 pm Present: Deputy Mayor Kevin Ashe Councillors: M. Brenner S. Butt . I. Cumming B. McLean D. Pickles Absent: Mayor David Ryan Also Present: 11 T. Prevedel - Chief Administrative Officer . M. Carpino • - Director, Community Services & Deputy CAO K. Bentley -•Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor J. Eddy - Director, Human Resources , J. Hagg _ Fire Chief R. Holborn ' Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects' S. Karwowski - Director, Finance & Treasurer '. : _ • S. Cassel .- City Clerk • B. Duffield - Division Head, Operations C. Rose - Chief Planner M. Guinto ' - Manager, Public Affairs &'Corporate Communications L. Harker _ Deputy Clerk 1. Invocation Deputy Mayor Ashe called the meeting to order and Ied,Council in_the saying of the Invocation. 2. Disclosure of Interest No disclosures of interest were noted. 3. Adoption of Minutes ' Resolution # 253/20 6406 DICKERING Council Meeting Minutes March 18, 2020 Council Chambers 2:00 pm Moved by Councillor Brenner Seconded by Councillor Cumming Special Council Minutes, February 27, 2020 Executive Committee Minutes, March 2, 2020 Planning & Development Committee Minutes, March 2, 2020 Special Council Minutes, March 9, 2020 Special Council Minutes, March 11, 2020 Special Council Minutes, March 13, 2020 Carried A brief discussion ensued regarding the projected revenue from the Pickering Casino scheduled to open in April that had been discussed at the February 24th Council meeting, and concerns as to whether the COVID-19 pandemic would have an impact on the projected revenue for the City. Tony Prevedel, Chief Administrative Officer, responded to Members of Council, noting that Staff are looking ahead to the next 60 days for emergency planning and reviewing projected projects based on current issues. Stan Karwowski, Director, Finance & Treasurer, reiterated Mr. Prevedel's comments, noting that the financial plan and budget were based on assumptions at'that time, and that the Senior Management Team is currently reviewing projects and would provide Council with an update. He noted that the City is in a strong financial position. Resolution # 254/20 Moved by Councillor Butt Seconded by Councillor Cumming Council Minutes, February 24, 2020 Carried 4. Presentations There were no presentations. 5. Delegations There were no delegations. DICKERING Council Meeting Minutes March 18, 2020 Council Chambers 2:00 pm 6. Correspondence 6.1 Corr. 05-20 The Honourable Steve Clark, Minister Ministry of Municipal Affairs and Housing Re: Provincial Policy Statement, 2020 Members of Council noted that the Provincial Policy Statement includes substantive changes to the Planning Act, and that the education and training session will provide an opportunity for Members of Council and Staff to have 'dialogue and better understand what these changes mean for the City. Resolution # 255/20 Moved by Councillor Brenner Seconded by Councillor Pickles That Corr. 05-20, from the Ministry of Municipal Affairs and Housing, dated February 28, 2020, regarding the Provincial Policy Statement 2020, be received and referred to City Development Staff, through the Office of the CAO, to provide an education and training session on the key changes, to Members of Council, at a future Special Meeting. Carried 7. Report EC 2020-02 of the Executive Committee held on March 2, 2020 7.1 Director, Community Services '& Deputy CAO, Report CS 05-20 Vending Services Agreement Naccaration Enterprises Limited Council Decision: 1. That the Mayor and City Clerk be authorized to execute a Vending Services Agreement with Naccaration Enterprises Limited as set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services & Deputy CAO and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 7.2 Director, Finance & Treasurer, Report FIN 03-20 C4 PICKERING Council Meeting Minutes March 18, 2020 Council Chambers 2:00 pm Statement of the Treasurer Respecting 2019 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Council Decision: It is recommended that Report FIN 03-20 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and. Expenses of Members of Council and Council Appointees for the year 2019 be received for information. 7.3 Director, City Development & CBO, Report PLN 03-20 Sustainable Pickering Year -in -Review Council Decision: That Report PLN 03-20 of the Director, City Development & CBO, on the release of the 2nd Annual Sustainable Pickering Year -in -Review, be received for information. Resolution # 256/20 Moved by Councillor Pickles Seconded by Councillor Brenner That Report EC 2020-02 of the Executive Committee Meeting held on March 2, 2020 be adopted. Carried 8. Report PD 2020-02 of the Planning & Development Committee held on March 2, 2020 8.1 Director, City Development & CBO, Report PLN 04-20 The Municipal Comprehensive Review of the Durham Regional Official Plan: Environment and Greenlands System Discussion Paper, September 2019 A question and answer period ensued pertaining to the declining bee population and whether the City was undertaking any initiatives to increase the population through pollinator gardens. Further questions were raised regarding complaints of people dumping waste into sewer systems, with Staff noting that this was enforced by the Region of Durham DICKERING Council Meeting Minutes March 18, 2020 Council Chambers 2:00 pm through their Sewer Use By-law and that Staff would pass along any comments for review to the Region of Durham. Resolution #257/20 Moved by Councillor Pickles Seconded by Councillor Brenner 1. a) That the goals for the Environment and Greenlands System in the current Regional Official Plan are still relevant and appropriate; b) That the policy framework where the natural environment and agricultural lands intersect be clarified; and, c) That the Regional Official Plan incorporate a climate change lens recognizing the impact climate change may have on the natural environment and infrastructure; 2. a) That policies be introduced in the Regional Official Plan that promote greater collaboration with conservation authorities respecting the investigation and implementation of mechanisms for the control of invasive species and pests throughout the Region; and, b) That policies be introduced in the Regional Official Plan that promote education programs that help to create an awareness of invasive species and pests present, in the Region; 3. That policies that address the matter of excess soil/soil conservation be included in the Regional Official Plan in order that existing drainage patterns are maintained, sedimentation and erosion is mitigated, disturbance of landform characteristics are minimized, groundwater, watercourses and natural heritage features are protected, infrastructure is safeguarded, quality of soils is tested to ensure that human health and the environment is protected, and the impact of fill hauling on residents is mitigated; 4. That, if the Region adds policies in its Official Plan to restrictor limit the land application of septage (which is waste material removed from portable toilets, sewage holding tanks and septic systems), it is not clear what mechanism the Region would have to enforce such policies; cdre DICKERING Council Meeting Minutes March 18, 2020 Council Chambers 2:00 pm 5. That policies regarding ecosystem compensation and valuation be included .in the Regional Official Plan in order to address the socio- economic benefits and loss associated with natural heritage and hydrologic features and their functions due to development impacts; 6. a) That the Region consider requesting the Province to make resources available to Indigenous Peoples to facilitate the sharing of Traditional Ecological Knowledge; and, b) That the Region, through a coordinated consultation with the Indigenous communities within the Region, endeavour to provide guidance to local area municipalities in terms of who, and how, these communities can appropriately be consulted; 7. a) That, in the future, the Region provide financial support for the LEAF program (backyard tree planting program), and others as appropriate; and, b) That the Region continue and expand its support for environmental stewardship through financial resource contributions, and by including policy in the Regional Official Plan that encourages participation with local area municipalities, conservation authorities and others as appropriate; 8. That the Region continue to use the "Major Open Space" designation on non -prime agricultural lands, in the new Regional Official Plan; 9. a) That, since each "Waterfront Places" location within Durham is unique, the designation and delineation of Waterfront Places be dealt with as a local planning matter, similar to the approach for Local Centres; and, b) That the Waterfront Places symbols be removed from the Regional Official Plan, and that local municipalities be provided with greater discretion regarding the identification of areas for growth, and the distribution and density of development within their municipalities; 10. a) That an Open Space Linkages designation continue to be identified in the Regional Official Plan for the Rouge-Duffins Wildlife Corridor in Pickering, as it represents an east -west DICKERING Council Meeting Minutes s March 18, 2020 Council Chambers 2:00 pm corridor for flora and fauna, as well as the location for trails for the movement of people; b) That the Region include policies that address the preparation of a "Rouge-Duffins Wildlife Corridor Management Plan" and establishes funding for ongoing maintenance and restoration of the Rouge-Duffins Wildlife. Corridor in the Regional Official Plan; and, c) That the Waterfront Link north of the Pickering Nuclear Generating Station continue to be identified in the Regional Official Plan in recognition of its importance as an east -west corridor for flora and fauna, as well as for the movement of people; 11. a) That policies be included in the Regional Official Plan that establish separate tree canopy targets for urban and rural areas, following the identification of the current baseline; and, b) That the implementation of Regional Road tree planting be assumed by the Region to demonstrate their partnership in improving the tree canopy; 12. That if the Region decides to include targets for other natural heritage and hydrologic features in addition to woodlands in the Regional Official Plan, they consult with the conservation authorities and other appropriate experts; 13. That the Region leave it to the local area municipalities to include the more detailed policies prescribing minimum vegetation protection zones in their official plans; 14. a) That the Region adopt an "overlay" approach to identifying where key natural heritage and key hydrologic features form a component of the Natural Heritage System at the regional level; b) That appropriate policy language be included to allow for adjustments to the overlay where it is deemed appropriate by lower -tier municipalities in consultation with their conservation authorities through various means, such as site specific environmental impact studies, without the need for amendments to the Regional Official Plan; and, CJS iod DICKERING Council Meeting Minutes March 18, 2020 Council Chambers 2:00 pm c) That the Region have an upper -tier level Natural Heritage System that primarily reflects the Provincial Natural Heritage System, and encourage area municipalities to maintain their own established natural heritage systems; 15. a) That, in considering policies and/or mapping related to wildland fire hazards, the Region identify areas of potential for hazardous forest types for wildland fire as a screening tool to inform development decisions, as well as for awareness and education; and, b) That the Region consider including wildland fire hazard policies in the Regional Official Plan in order to apply a consistent approach to mitigation as well as appropriate mitigation measures; 16. That the Region keep the current policies in the Regional Official Plan that provide guidance on the conveyance of land for natural heritage conservation as they adequately address the matter; 17. That the Region consider implementing policies that provide additional detail regarding the requirements for an Environmental Impact Study (EIS) that include, but are not limited to, the requirement that an EIS describe: • the mitigation, improvement and restoration measures to be used to address the environmental conditions to ensure that the proposed development or site alteration will have no adverse impacts on the natural heritage system or its related ecological functions; • the location and extent of the environmental features and functions that should be preserved; and, • the recommendations for appropriate buffers between the area of development or site alteration; 18. That the Region consider enhancing its definition of "sensitive uses" and including more detailed assessment information within the Regional Official Plan; 19. a) That the Region recognize the following additional sectors as being impacted by climate change: fisheries; finance and insurance; infrastructure; mental health; vulnerable ci40 DICKERING Council Meeting Minutes March 18, 2020 Council Chambers 2:00 pm populations; organizational risk management and emergency preparedness; summer recreation; and urban tree canopy health; b) That the Region understand that the City's vision for climate change and adaptation for Durham is a holistic approach based on a framework for sustainability, wherein policies about climate change should address the following objectives: healthy environment; healthy economy; healthy society; responsible development; and responsible consumption; c) That the Region consider implementing policies that address the changing climate and methods, techniques and best practices for adaptation, mitigation and resiliency in the Regional Official Plan; d) That the Region introduce a policy in the Regional Official Plan identifying the advocacy role that it can play in adapting to climate change in collaboration with all levels of government and a wide variety of stakeholders; and, e) That the Region recognize the Rouge National Urban Park and its management objectives in the Regional Official Plan. Carried 9. Reports — New and Unfinished Business 9.1 Motion to Authorize Mayor Ryan's absence and to Appoint a Deputy Mayor and Alternate Deputy Mayor Resolution #258/20 Moved by Councillor Cumming Seconded by.Councillor Butt That the rules of procedure be suspended in order to allow the introduction of a motion pertaining to Mayor Ryan's absence and to appoint a Deputy Mayor and Alternate Deputy Mayor. Carried on a Two -Thirds Vote ' 044 DICKERING Council Meeting Minutes March 18, 2020 Council Chambers 2:00 pm A discussion period ensued regarding the process and timelines for appointing a Deputy Mayor under existing City Policy and what had led to the proposed appointments in the draft motion and the reasons for appointing Members outside the provisions of the Policy. Deputy Mayor Ashe stated that it was the desire of Mayor Ryan to ensure continuity in light of these uncertain times and that the alternate member was being addressed in the event that both Mayor Ryan and the Deputy Mayor were unable to act which was also being suggested to ensure business continuity. Further discussion ensued regarding the current Policy as it pertains to an Acting and Deputy Mayor and the City Clerk was requested to look into tightening up the existing language and to bring back recommendations to Council as it pertains to the Deputy Mayor and Acting Mayor processes. Discussion ensued regarding the importance of communications between all Members of Council and the need to work together as a team especially during these times. Resolution # 259/20 Moved by Councillor Cumming Seconded by Councillor Butt Whereas Section 259 (1) of the Municipal Act, 2001, provides that the office of a member of council of a municipality becomes vacant if the member, in part, is absent from the meetings of council for three successive months without being authorized to do so by a resolution of council; And Whereas Section 242 provides that a municipality may, by by-law or resolution, appoint a member of the council to act in the place of the head of council or other member of council designated to preside at meetings in the municipality's procedure by-law when the head of council or designated member is absent or refuses to act or the office is vacant, and while so acting such member has all the powers and duties of the head of council or designated member, as the case may be, with respect to the role of presiding at meetings; And Whereas City of Pickering Policy ADM 045 provides for the definition of a Deputy Mayor and outlines the process in which a Deputy Mayor is appointed; And Whereas the Province of Ontario has declared a state of emergency due to the COVID-19 Pandemic and the City of Pickering has subsequently opened its Emergency Operations Centre, as there is a critical need to ensure the continuity of leadership and key decision making to allow critical business and operations to DICKERING Council Meeting Minutes March 18, 2020 Council Chambers 2:00pm,, continue and also ensure that the best interests of residents and the community are looked after during this unprecedented time of crisis and uncertainty; Now therefore be it resolved that the Council of The Corporation of the City of Pickering: 1, Authorizes Mayor Ryan to be absent from meetings of Committee and Council beyond three successive months; 2. That notwithstanding the provisions of Policy ADM 045, Council Appointments to Committees, Councillor Kevin Ashe be appointed as Deputy Mayor for the remainder of the term until November 14, 2022 and while so acting as the Deputy Mayor, shall have all the powers and authorities of the Mayor; 3. That in the event that Deputy Mayor Ashe is unable to act, that Councillor David Pickles be appointed as the alternate Deputy Mayor, with all the associated powers and duties, until such time that Deputy Mayor Ashe is able to resume his duties; 4. That Councillor Maurice Brenner continue as the appointed alternate member to the Council of the Regional Municipality of Durham in accordance with section 04.09 of the City's Procedure By-law; and, that the Council of the Regional Municipality of Durham be requested to expand his duties to include attendance and voting rights at Committee of the Whole and any Standing Committee that Mayor Ryan was appointed to and any other duties afforded to a Regional Councillor for the remainder of the term (November 14, 2022) or until Mayor Ryan is able to resume his duties, whichever comes first; and, 5. That a copy of this Resolution be provided to the Regional Clerk of the Regional Municipality of Durham. Carried Later in the Meeting (See Following Motion) Resolution #260/20 Moved by Councillor McLean Seconded by Councillor Brenner That Item 3 of the main motion be amended to read as follows: 3. That in the event that Deputy Mayor Ashe is unable to act, that the alternative Deputy Mayor be appointed in accordance with City Policy ADM C4 DICKERING Council Meeting Minutes March 18, 2020 Council Chambers 2:00 pm 045, being Councillor Bill McLean and subsequently Councillor David Pickles until such time that Deputy Mayor Ashe is able to resume his duties. Yes Councillor McLean Motion Lost on a Recorded Vote as Follows: No Councillor Brenner Councillor Butt Councillor Cumming Councillor Pickles Deputy Mayor Ashe The Main Motion was then Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Butt Councillor Cumming Councillor Pickles Deputy Mayor Ashe No Councillor McLean 9.2 Correspondence from AMO regarding COVID-19 Update Resolution #261/20 Moved by Councillor Brenner Seconded by Councillor Cumming That the rules of procedure be suspended in order to allow the introduction of correspondence from AMO regarding COVID-19 update. Carried on a Two -Thirds Vote Resolution #262/20 Moved by Councillor Brenner Seconded by Councillor Cumming 1. That Correspondence from AMO, dated March 17, 2020, regarding AMO COVID-19 Update: Emergency Management and Civil Protection Act Invoked be received and endorsed; and, DICKERING Council Meeting Minutes March 18, 2020 , Council Chambers • 2:O0pm 2. That a copy of this resolution be sent to the Premier of Ontario, Pickering Uxbridge MPP, the Honourable Peter Bethlenfalvy and Durham Region Council. ,• Carried 9.3 Pickering Nuclear Safety Restriction Zone Resolution # 263/20 , Moved by Councillor Cumming Seconded by Councillor McLean That the rules of procedure be suspended in order to allow the introduction of a motion regarding the Pickering Nuclear Safety Restriction Zone. Motion Lost on a Recorded Tie Vote as Follows: Yes No Councillor Brenner Councillor Butt Councillor Cumming Councillor Pickles Councillor McLean Deputy Mayor Ashe 10.. By-laws 10.1. By-law 7746/20 Being a by-law to provide for a prompt and coordinated response to an emergency. Resolution # 264/20 Moved. by Councillor Pickles Seconded by Councillor Butt That By-law No. 7746/20 be approved. ,. .. Carried 11. Other Business '. 11.1 Councillor Cumming gave notice that he would be bringing forward a'.Notice of Motion regarding the Pickering Nuclear,Safety Restriction Zone, it a future c4 t4- PICKERING Council Meeting Minutes March 18, 2020 Council Chambers 2:00 pm regular Council Meeting, as it pertains to opposing any minor variances within the exclusionary zone. 11.2 Councillor Brenner requested that Staff review and re -visit the priorities discussed at the Strategic Planning Session held on March 9, 2020 in light of the COVID-19 pandemic, and the potential impacts to the City's revenues, particularly as it pertains to the possible delay of the opening of the casino. Councillor Brenner also reiterated the importance of one of the identified priorities, being a high frequency rail line, and the importance of this initiative as it will service the employment corridor lands in North Pickering and will drive the economic base for the City. 11.3 Councillor Pickles requested clarification pertaining to the April Committee and Council meetings. Susan Cassel, City Clerk, advised Council that regularly scheduled Committee and Council meetings have been cancelled for April, but that placeholders had been put in place for April 6 and 27 to allow for Special Council Meetings if required. Ms. Cassel also advised that Clerk's Office Staff are working to get notices out to advise interested parties of the Planning & Development Committee meeting cancellation for April 6, 2020. 12. Confirmation By-law By-law Number 7747/20 Councillor Brenner, seconded by Councillor Butt moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of March 18, 2020. Carried 13. Adjournment Moved by Councillor Butt Seconded by Councillor Pickles That the meeting be adjourned. Carried The meeting adjourned at 2:56 pm. Dated this 18th of March 2020, 66 DICKERING Council Meeting Minutes March 18, 2020 Council Chambers 2:00 pm evi she, Deputy Mayor n Cassel, City Clerk