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Home My WebLink AboutFebruary 24, 2020C/y of DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt L Cumming B. McLean D. Pickles Also Present: T. Prevedel M. Carpino K. Bentley P. Bigioni J. Hagg R. Holborn F. Jadoon S. Karwowski S. Cassel C. Rose J. Halsall V. Plouffe K. Thompson L. Harker 1. - Chief Administrative Officer - Director, Community Services & Deputy CAO - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Fire Chief - Director, Engineering Services - Director, Economic Development & Strategic Projects - Director, Finance & Treasurer - City Clerk - Chief Planner - Manager, Budgets & Internal Audit - Manager, Facilities Capital Projects - Manager, Municipal Law Enforcement Services - Deputy Clerk Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. Disclosure of Interest 2.1 Councillor Brenner declared a conflict of interest under the Municipal Conflict of Interest Act, with respect to Report FIN 02-20, 2020 Current and Capital Budgets, as it pertains to salaries and wages as he has family members employed at the City of Pickering. Councillor Brenner did not take part in the discussion or vote on these matters. 2.2 Councillor McLean declared a conflict of interest under the Municipal Conflict of Interest Act, with respect to Report FIN 02-20, 2020 Current and Capital Budgets, as it pertains to Grants to Organizations as he is the Chair of the Cl �f DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Pickering Auxiliary Rescue Association (PARA). Councillor McLean did not take part in the discussion or vote on these matters. Adoption of Minutes Resolution # 232/20 Moved by Councillor Cumming Seconded by Councillor Brenner In Camera Council Minutes, January 27, 2020 Council Minutes, January 27, 2020 Executive Committee Minutes, February 3, 2020 Planning & Development Committee Minutes, February 3, 2020 Special Council Minutes, February 6, 2020 Special Council Minutes, February 10, 2020 Executive Committee Budget Minutes, February 13, 2020 Carried 4. Presentations There were no presentations. 5. Delegations 5.1 Mike Borie Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Mike Borie, 1044 Escott Court, Pickering, appeared before Council to express his concern with the transparency of the proposal, stating that information was only revealed to residents through a Freedom of Information request. He noted that the Pickering Harbour Company's proposal is inconsistent with many Provincial and City policies, and that it should have been rejected by the City upon receipt. Mr. Borie's additional concerns included, the Pickering Nuclear Exclusion Zone, inadequate traffic studies, reduced environmental buffer zone, environmental concerns, adverse shadowing, reduced privacy, compromised views of the waterfront, and incompatibility with the existing neighbourhood character. cizy PICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Mr. Borie posed the following questions to Members of Council: 1. How, why, and when the decision was made for the City to request a minor. variance to the nuclear exclusion zone in a November 4, 2016 letter from the CAO to the Acting Power Reactor Site Office Supervisor with the Canadian Nuclear Safety Commission? 2. If the Pickering Harbour Company is now in the beginning of the application process, why in 2016 was the CAO advocating to have the land in question for the exciting development removed from the exclusion zone? 3. Why did the City not communicate to Pickering residents that the City had decided to seek a minor variance to the nuclear exclusion zone to facilitate a major condo development on the Pickering waterfront at the foot of Liverpool. Road? 4. Why did Council not inform residents of this application until the information became known through a Freedom of Information Request? 5.2 Philip Perrin Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Philip Perrin, 689 Alderwood Place, Pickering, appeared before Council to express concerns relating to the proposed parking spaces, noting that 200 spaces are insufficient to accommodate the neighbourh000d, local businesses and those who visit the waterfront. Mr. Perrin stated that the City owned property would be better served for use by the marina or as a skating rink. He expressed concern that the desires of the developer are being prioritized over the needs of the residents, and that the Pickering Nuclear exclusion zone should be honored. Mr. Perrin made reference to two articles from the News Advertiser that make reference to the City promoting building height guidelines in the City, and noted that he is hopeful that these guidelines would be adhered to. He expressed concern that if approved, this application would encourage more waterfront development, which would destroy the aesthetics of the waterfront. Discussion ensued regarding the OPG exclusion zone and the Wharf Street application that is currently awaiting a decision from the Local Planning Appeal Tribunal (LPAT). r(p PICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 5.3 David Steele Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road David Steele, a Pickering resident, appeared before Council to express his concerns with the application as it is inconsistent with the vision for the Pickering waterfront that residents have been working towards for several decades, and that it is incompatible with the City's Official Plan and Zoning By-laws. Mr. Steele provided an example of an OMB ruling in 2002 that established that the marina lands were only to be used for marina purposes, and that the proposed 8 -storey development at that time was deemed too high and incompatible with the waterfront. He stated that it is therefore likely that the application from the Pickering Harbour Company is also an inappropriate proposal for the waterfront. Mr. Steele further noted that although it is unusual to reject an application through a Notice of Motion, that Council has the authority to do so. 5.4 Peter Falconer Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Peter Falconer, 1435 Parkham Crescent, Pickering, appeared before Council and thanked Councillor McLean and Councillor Brenner for bringing this Notice of Motion forward. Mr. Falconer noted concerns relating to increased traffic, the high density of the proposed buildings, the environmental impact on the wildlife and wetlands, and encouraged Council to support the motion to refuse the application. He further noted that Council needs to permanently resolve the issue of developers building on the waterfront, and suggested that the City purchase all waterfront properties to ensure they are protected from development. 5.5 John Foster, Vice President, Pickering Naturalists Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road John Foster, Vice President, Pickering Naturalists, appeared before Council in support of the Notice of Motion to refuse the Pickering Harbour Company Ltd. Official Plan and Zoning By-law amendment applications. Mr. Foster noted that c/r,/ P1CKE RiNG Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm the Pickering Naturalists are not opposed to development if it is well-planned and sited in an appropriate area of intensification such as along Highway 401 or Kingston Road. He expressed concerns relating to the proposed buildings being out of character for the Bay Ridges area and that the development would intrude into the exclusion zone of the Pickering Nuclear Generating Station. Mr. Foster provided some suggestions for uses for this area, including maintaining the 30 metre buffer in Frenchman's Bay, and maintaining the 120 metre setback from the shoreline of Lake Ontario. He also expressed concern relating to the removal of invasive plants and animals in the Frenchman's Bay Provincially Significant Coastal Wetland Complex, and heavy erosion occurring along the spit due to the high water levels of Lake Ontario, and requested that the City focus efforts to restore the waters of Frenchman's Bay. A question and answer period ensued regarding the viability and sensitivity of the hydro marsh and how the proposed development would negatively affect the numerous plants and animals in the marsh. 5.6 Anne -Marie Guest Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Anne -Marie Guest, 1228 Charnwood Circle, Pickering, appeared before Council to express her concerns that the effects of this application are not limited to just neighbouring residents, but would affect all residents in Pickering, as access to the waterfront would only be accessible by residents who live in the immediate area. She expressed concerns related to traffic, access to local businesses, the negative impacts on the wetlands and wildlife, construction impacts, and the increase in flooding due to climate change. Ms. Guest expressed further concerns relating to the proximity of the Pickering Nuclear Generating Station, and commented that the Emergency Preparedness Plan would be ineffective in this area due to traffic congestion. 5.7 Shaun Rickard Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Shaun Rickard, 858 Douglas Avenue, Pickering, appeared before Council in support of the Notice of Motion to refuse the Pickering Harbour Company application. He noted that the previous delegation from Mike Borie had already ery �f DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm presented his concerns in the questions he had posed to Council. Mr. Rickard asked the public in attendance, by show or hands, to indicate whether they were against the proposal. 5.8 Joseph Caruso Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Joseph Caruso, 845 Liverpool Road, Pickering, appeared before Council to express concerns regarding the critical species at the waterfront and questioned whether these species would be destroyed or transferred to another habitat prior to construction. He also, questioned whether the lanes on Liverpool Road would be expanded to accommodate increased traffic, and if traffic lights would be installed at Liverpool Road and Krosno Boulevard to increase pedestrian safety. Mr. Caruso asked whether the answers to his questions has been included in any of the prior reports on this matter. 5.9 Eileen Higdon Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road 5.10 Eileen Higdon, 852 Fairview Avenue, Pickering, appeared before Council in support of the Notice of Motion to refuse the Pickering Harbour Company Ltd. Official Plan and Zoning By-law amendment applications. She commented that the purpose of the nuclear exclusion zone is to restrict access to the Pickering Nuclear Plant and suggested that the lands in the exclusion zone should not be privately owned. Bob Johnson Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Bob Johnson, 1427 Parkham Crescent, Pickering, appeared before Council to express his concerns regarding the provincially significant wetland. Mr. Johnson, a Wetland Biologist, noted that for 30 years the health of the wetlands have been ignored by the City of Pickering and the Toronto and Region Conservation Cly 6/ DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Authority (TRCA), and that if resources are not devoted to improving these lands, they would perish. Additionally, he noted that the City needs to seek a lasting solution to deal with development applications at the waterfront or it would continue to be an issue. He commented that residents have shared their values for the waterfront, that they do not support high rise buildings, additional commuter traffic, or roads that would impact wildlife, and that they do not want the sale of publicly owned lands or to be restricted in accessing the waterfront. He further noted that all future proposals that do not conform to community values should be rejected, and that the waterfront should belong to the people, not the developers. 5.11 Peter Rodrigues Re: Report FIN 02-20, 2020 Current and Capital Budget Peter Rodrigues, 750 Whitevale Road, Pickering, appeared before Council to express concerns relating to the budget process. Mr. Rodrigues noted that most residents do not understand the budget process, and that the non -participation by residents is not due to a lack of interest, but that it highlights the disconnect between residents and the City. He suggested that future budget meetings include a pre -budget information session, be held in a large space to allow residents to attend, be video recorded like other Council and Committee meetings, and that the process include a request for input from residents. He questioned the proposed changes to the Council Compensation Policy pertaining to the health care spending account and retirement benefits to 85 years of age. 5.12 Heather Robertson Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Heather Robertson, 893 Modlin Road, Pickering, appeared before Council in support of the Notice of Motion to refuse the Pickering Harbour Company Ltd. Official Plan and Zoning By-law amendment applications. Ms. Robertson made reference to various articles that reference issues facing municipalities pertaining to overdevelopment. She noted that excessive development is not good for residents or businesses, and that by 2030, there will no longer be a housing crisis and many developments will be unfulfilled. She further commented that lake levels are rising due to climate change and that this will create flooding in the development area. Ms. Robertson noted issues with the insurance industry, and that as climate change continues, the industry will not be able to keep up and this will end up costing residents. She expressed concern due to damage that will be done to the waterfront if the application were to proceed. DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Mayor Ryan responded to the questions raised during the delegations, noting that the letter regarding a request for a minor variance in 2016 was part of a visionary exercise for Staff to understand what could and could not be done, and that these exercises did not represent an approval, nor did they signify the beginning of the approval process. He reiterated that the City is obliged to respond to all development applications, but that this does not mean that Members of Council support these applications. The process begins once the City receives the application, and residents are then given the opportunity to comment. He stated that the notification process went well beyond what is required by the Planning Act, and that the City initiated community engagement activities, and would continue to hear residents' concerns. Resolution #233/20 Moved by Councillor McLean Seconded by Councillor Brenner That the order of the agenda be changed to hear Item 9.1, Notice of Motion, Pickering Harbour Company Ltd., as the next item of business. Carried 9. Motions and Notice of Motions 9.1 Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001 /P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road A discussion period ensued regarding: • the history of the vision of the Nautical Village and Frenchman's Bay, and how the Great Lakes Nautical Village Guidelines were created; • the need to minimize risks to public safety, and the Provincial Policy Statements as outlined in the Notice of Motion; • keeping intensification in the downtown core, not at the bottom of Liverpool Road; • the OPG exclusion zone, and that no permanent structures are permitted within this area; • the development application process under the Planning Act and the use of a Notice of Motion to refuse an application which is not a practice that has been utilized; • concerns that the City is setting a precedent if the Notice of Motion is approved without a Report from the City's Planning Staff; CCq �f DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm • that the application from Pickering Harbour Company is incompatible with the community character and is premature; • that the Notice of Motion is shortsighted and would achieve the exact opposite of what it intends to achieve; • that a report from the City's Planning and Development Staff would be a professional and technical recommendation which would allow Members of Council to make an informed decision; • that there would be further opportunities for residents to comment on this application; • that residents had been made aware of this development through the Planning process, and that the approval of the Notice of Motion would be stepping outside of the process in the Planning Act; • a general misunderstanding that the application was initiated by the City, which has now been clarified; • whether Staff were aware of any similar circumstances of Council decisions in the absence of a planning report and that if this Notice of Motion is approved and the application refused, no further action would be taken by the City Development Staff and the matter would likely be decided on by the Local Planning Appeal Tribunal (LPAT) if an appeal is made; • the anticipated timing of the Planning report coming to Council for approval; • if the applicant had been in contact with Staff regarding altering the current provisions of the plan and excluding the parcel of land owned by the City; and, • whether LPAT would question Council's motivation for proceeding with a refusal of the planning application in the absence of a technical staff report and recommendation. Moved by Councillor McLean Seconded by Councillor Brenner WHEREAS, on April 11, 2019 the Pickering Harbour Company Ltd. ("Applicant") submitted applications for Official Plan Amendment and Zoning By-law Amendment proposing a mixed-use development consisting of two buildings having heights of 23 -storeys, and containing a total of 498 apartment units and approximately 1,900 square metres of grade related commercial uses. The proposal also includes a total of 739 parking spaces for residents, visitors and commercial uses, and includes 200 public parking spaces to service the neighbourhood; And Whereas, on April 11, 2019, the City of Pickering authorized the Applicant and its agent, The Biglieri Group Ltd., to include the City -owned parking lot lands adjacent, municipally known as 505 Liverpool Road, in the Applicant's visioning exercise for the redevelopment of their lands at 591 Liverpool Road; //, DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm And Whereas, on May 10, 2019 the City of Pickering notified the Applicant that the applications were deemed complete; And Whereas, on May 27, 2019 the Notice of Complete Application was circulated to the Mayor and Council, City departments, agencies and residents within 150 metres of the subject lands, including being posted on the City's website; And Whereas, on June 6 and 7, 2019 supporting studies and materials submitted by the Applicant were circulated to City departments and agencies requesting a response within 60 days; And Whereas, on August 26, 2019, comments were received from the Toronto and Region Conservation Authority (TRCA) noting that the Applicant's proposal has not demonstrated consistency with the Provincial Policy Statement (PPS), and is inconsistent with the TRCA Living City Policies in that the location of the shoreline hazard on site has not been identified, flood proofing has not been addressed, and a 30 metre naturalized buffer is not provided from the limits of the Provincially Significant Wetland; And Whereas, to engage the border community, on September 20, 2019 notices for a Public Open House meeting scheduled for October 17, 2019 were circulated to the residents residing in the Bay Ridges neighbourhood via postal walk by the Ward 2 Councillors. In addition, notices were sent to residents within 150 metres of the subject lands and to individuals who had provided written comments. A sign was posted on the subject lands notifying the public of the proposal and the date of the Open House meeting. As well, notices were posted on the City's social media (Facebook and Instagram) accounts, the City's website and the Pickering News Advertiser; And Whereas, on October 17, 2019, approximately 250 people attended a Public Open House, hosted by the City of Pickering City Development Department, where the Applicant's representatives and City staff provided information regarding the proposal and took part in a question and answer session; And Whereas, on November 6, 2019, comments were received from Baird Costal Engineering on behalf of TRCA, advising that in the absence of a beach maintenance program, a coastal study was required including a peer review by Baird on the study, as well as reminding the City of Clause 3.1.3 in the PPS, which states Planning Authorities shall consider the potential impacts of climate change that may increase risk associated with natural hazards; And Whereas, on November 19, 2019 comments were received from Ontario Power Generation (OPG) advising that the subject lands are located less than a kilometre from the Pickering Nuclear Generating Station (PNGS), and the entire subject lands are located within the 914 metres (3,000 feet) measured from the CGS A DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm exterior face of any reactor building that precludes permanent dwellings from locating in a restrictive zone referred to as the exclusion zone, as required by the Nuclear Safety and Control Act (Federal Class 1 Nuclear Facilities Regulations)- SOR 20000/204; And Whereas, the regulations define an exclusion zone as a parcel of land within or surrounding a nuclear facility on which there is no permanent dwelling and over which a licensee has legal authority to exercise control; And Whereas, the PNGS License Conditions Handbook specifies that the exclusion zone is an area immediately surrounding a nuclear facility where no permanent habitation is allowed. And further, that the licensee is required to ensure that the use and occupancy of the land within the exclusion zone does not compromise the safety and control measures in the licensee basis, and this requirement applies to the land the licensee occupies, as well as to land occupied by others and any changes to the use of lands and occupancy of any land would require OPG to notify the Canadian Nuclear Safety Commission (CNSC); And Whereas, OPG intends to continue commercial operations until at least 2024 and the decommissioning process to extend to at least 2034. Any changes to the exclusion zone would require a full safety analysis and licensing safety case to be presented to the CNSC; And Whereas, it is the position of OPG that it is premature for the City to consider the Applicant's request to amend the City of Pickering Official Plan and Zoning By- law at this time, as the Applicant's proposal seeks to introduce sensitive residential land uses within the existing exclusion zone which has been in place since 1971, to exclude residential uses for health and safety reasons, and further that reports filed on behalf of the Applicant do not adequately address the issue of residential uses inside the federally regulated exclusion zone nor do they sufficiently address the protection of public health and safety, including the land use compatibility policy set out in the Provincial Policy Statement; And Whereas, on January 9, 2020, a notice of Statutory Public Meeting to be held on February 3, 2020 was circulated to the Mayor and Members of Council, City departments, agencies and residents within 150 metres of the subject lands and to all individuals who had previously provided comments; And Whereas, prior to the Statutory Public Meeting, the City, Mayor and Council received approximately 150 letters of objection to the applicant's proposal, as well as a petition in excess of approximate 15,000 persons, including approximately 2,200 who reside in the City of Pickering; Cly DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm And Whereas, on February 3, 2020, approximately 300 people attended the Statutory Public Meeting where Planning staff presented Report Number 03-20, the Applicant's representative presented their proposal for the subject lands, as well as being provided an opportunity to respond to the 30 delegations who spoke in opposition to the proposal; And Whereas, the purpose of the Planning Act, R.SO. 1990, c.P.13 is to: promote sustainable economic development in a healthy natural environment within the provincial policy framework; provide for a land use planning system led by provincial policy; • integrate matters of provincial interest into provincial and municipal planning decisions by requiring that all decisions be consistent with the Provincial Policy Statement and conform, not conflict with provincial plans; • provide for planning processes that are fair by making them open, accessible, timely and efficient; • encourage co-operation and coordination among various interests; • recognize the decision making authority and accountability of municipal councils in planning; And Whereas, the Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related, to land use planning and development, and issued under the authority of Section 3 of the Planning Act requiring decisions affecting planning matters be consistent with policy statements issued under the Act; And Whereas, Policy 1.1.3.3 of the PPS requires Planning Authorities shall identify appropriate locations and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs; And Whereas, Policy 1.1.3.4 of the PPS requires Planning Authorizes identify appropriate development standards should be promoted which facilitate intensification, redevelopment, and compact form, while avoiding or mitigating risk to public health and safety; Cly DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm And Whereas, Policy 1.1.3.5 of the PPS requires Planning Authorities to establish and implement minimum targets for intensification and redevelopment within the built-up areas, based on local conditions; And Whereas, Policy 1.2.6.1 requires that major facilities (defined to include energy generation facilities) and sensitive land uses (defined to include residences) be appropriately designed, buffered and or separated from each other to prevent or mitigate adverse effects from odour, noise and other contaminants, minimize risk to public health and safety, and to ensure long-term viability of major facilities; And Whereas, the Places to Growth: Growth Plan for the Greater Golden Horseshoe, dated May 2019, is issued under the authority of Section 7 of the Places to Grow Act, 2005, and builds upon the policy foundation provided by the PPS; And Whereas, Policy 2.2.2.3 b) of the Growth Plan requires all municipalities to develop a strategy to achieve the minimum intensification target and intensification throughout delineated built-up areas, which will identify the appropriate type and scale of development in strategic growth areas and transition of built form to adjacent areas; And Whereas, on July 14, 2014 City of Pickering Council adopted Official Plan Amendment No 26 to the City's Official Plan, which introduced new designations and policies, and changed existing policies to create a framework for redevelopment and intensification of the City Centre, and on March 4, 2015, the Ontario Municipal Board (OMB) approved OPA 26 with modifications; And Whereas, on December 16, 2019, City of Pickering Council endorsed in principle the Kingston Road Corridor and Specialty Retailing Node Intensification Plan, dated November 2019, providing a framework for the redevelopment and intensification for the lands within the Kingston Road Corridor and the Specialty Retailing Node, and authorized staff to initiate an Official Plan Amendment to implement the vision and the Intensification Plan; And Whereas, the City of. Pickering continues to direct growth in primary intensification areas of the City Centre and mixed-use corridors where these areas support higher order transit and have supporting infrastructure to support higher density development; And Whereas, the height, density, massing and scale of the Applicant's proposal for two 23 -storey buildings will result in negative impacts on the immediate and surrounding community with respect to adverse shadowing, overlook, reduce privacy, compromised views to the waterfront and disruption to the neighbourhood character; _cry DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm And Whereas, permanent dwelling units are specifically prohibited to be located within a federally regulated nuclear exclusion zone; And Whereas, the Applicant's proposal is not consistent with the growth and intensification, and public health and safety policies of the PPS, and does not conform with the policies of the Growth Plan; Now therefore be it resolved that the Council for The Corporation of the City of Pickering under the powers of authority granted under the Planning Act, R.SO. 1990, c.P.13 recommends: 1. That Official Plan Amendment Application OPA 19-001/P and Zoning By- law Amendment Application A 05/19, submitted by Pickering Harbour Company Ltd., to facilitate a mixed-use development consisting of two buildings having heights of 23 -storeys containing a total of 498 apartment units, and approximately 1,900 square metres of grade related commercial uses, and 200 public parking spaces to serve the public be refused; 2. In the event that the Applicant appeals to the Local Planning Appeal Tribunal (LPAT), Council authorizes City staff, its outside legal counsel and outside experts in the fields of planning, environment, transportation, urban design and other specialties, as may be required, to present and defend Council's position on Official Plan Amendment Application OPA 19-001/P and Zoning By-law Amendment Application A 05/19, submitted by Pickering Harbour Company Ltd., at the LPAT; and, 3. Staff be directed through the CAO's Office, to advise the Applicant that the Council of The Corporation of the City of Pickering is not interested in including the City owned lands at 505 Liverpool Road as part of the Applicant's visioning exercise for their lands at 591 Liverpool Road, and is not interested in either selling nor conveying to the Applicant the lands owned by the City. Note: The disposition of this matter was determined through the referral motion below: Resolution #234/20 Moved by Councillor Ashe Seconded by Councillor Pickles That the Notice of Motion regarding refusal of the Application by Pickering Harbour Company Ltd., to amend the City's Official Plan and Zoning By-law for 505 and 591 Liverpool Road, be referred to City Development for consideration DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm and a report back to the Planning & Development Committee on May 4, 2020 or earlier if deemed appropriate, in accordance with the standard process utilized to review, assess and make recommendations on all Planning applications.. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Brenner Councillor Butt Councillor McLean Councillor Cumming Councillor Pickles Mayor Ryan Moved by Councillor Pickles Seconded by Councillor Brenner That Council take a short recess. Carried Council recessed at 9:20 pm and reconvened at 9:35 pm. 6. Correspondence 6.1 Corr. 04-20 Morgen Dobson, Regional Neighbourhood Watch Coordinator Durham Regional Police Service Re: The Implementation of a Community Neighbourhood Watch Discussion ensued regarding the retirement of the Neighbourhood Watch Coordinator and changes to the funding model, and whether the City would be able to take a more active role in the activities of the Neighbourhood Watch Program. Resolution # 235/20 Moved by Councillor Brenner Seconded by Councillor Cumming 1. That Corr. 04-20, dated January 23, 2020, from the Durham Regional Police Service (DRPS), regarding the Implementation of a Fairport Beach Community Neighbourhood Watch be endorsed; and, 2. That City Staff be directed to work with the DRPS to coordinate and install appropriate signage. 6,Ly �f DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Carried 7. Report EC 2020-01 of the Executive Committee held on February 3, 2020 7.1 Director, Community Services & Deputy CAO, Report CS 09-20 Vehicle Data Units and Fuel Rings Standardization - Pickering Operations Centre Council Decision: 1. That Council is notified of the quote submitted by P3 -Matic Inc. in the amount of $97,341.00 (HST excluded) for the first phase of increasing the functionality of the fuel system in accordance with Section 9.04 (c) of the Purchasing Policy, wherein sole sourcing the procurement of vehicle data units and fuel rings must be compatible with the existing fuel system and to improve the continuity of existing operations; 2. That the total gross project cost of $109,995.00 (HST included), including the amount of the quotation, and other associated costs be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $99,054.00 as provided for in the approved 2019 Capital Budget; 4. That the P3 -Matic system be established as an approved City-wide standard for all future vehicle data units and fuel ring control system upgrades and installations; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Resolution # 236/20 Moved by Councillor Butt Seconded by Councillor Cumming That Report EC 2020-01 of the Executive Committee Meeting held on February 3, 2020 be adopted. Carried City DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 8. Reports — New and Unfinished Business 8.1 Director, Corporate Services & City Solicitor, Report BYL 01-20 Vehicle for Hire By-law - Follow up on Staff Consultations with Uber Discussion ensued regarding Staff consultations with Uber and Lyft, with Members of Council requesting clarification as to why similar sized municipalities were not used as comparators in establishing the fee structure outlined in the Report. Kim Thompson, Manager, Municipal Law Enforcement Services, appeared before Members of Council and responded that other municipalities conduct little enforcement, receive limited data from the Private Transportation Companies (PTC's) and that the City would take a more proactive enforcement approach to establish a level playing field for the Taxicab industry. Paul Bigioni, Director, Corporate Services & City Solicitor, noted to Council that the City would be collaborating with stakeholders throughout the first year, and adjustments would be made to the fee structure in future, if deemed necessary. Resolution # 237/20 Moved by Councillor Brenner Seconded by Councillor Cumming 1. That Report BYL 01-20 regarding the attached Vehicle for Hire By-law be received; 2. That Council enact the Vehicle for Hire By-law attached to this Report (Attachment No. 1); and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Yes Councillor Brenner Councillor Butt Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan Carried on a Recorded Vote as Follows: No Councillor Ashe (46/ PJCKER1 NG Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 8.2 Director, Engineering Services, Report ENG 01-20 Marksbury Road Outfall - Replacement - Tender No. T2020-6 8.3 Resolution # 238/20 Moved by Councillor Brenner Seconded by Councillor Pickles 1. That Tender No. T2020-6 as submitted by Esposito Bros. Construction Ltd. in the total tendered amount of $271,063.61 (HST included) be accepted; 2. That the total gross project cost of $415,663.00 (HST included), including the infrastructure design, permits, tendered amount, contract support, and other associated costs, and the total net project cost of $374,317.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $374,317.00 as follows: a) the sum of $187,159.00 to be funded from the Clean Water and Wastewater Fund, Federal contribution; b) the sum of $93,579.00 to be funded from the Clean Water and Wastewater Fund, Provincial contribution; c) the sum of $93,579.00, as provided for in the 2017 Stormwater Management Capital Budget to be financed by the issuance of debentures by the Regional Municipality of Durham over a term not to exceed 15 years; be revised to a transfer from the Rate Stabilization Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Finance & Treasurer, Report FIN 01-20 2020 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Resolution # 239/20 Carried crt; ./ DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Moved by Councillor Butt Seconded by Councillor Cumming It is recommended that Report FIN 01-20 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2020 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Carried 8.4 Director, Finance & Treasurer, Report FIN 02-20 2020 Current and Capital Budget Resolution # 240/20 Moved by Councillor Butt Seconded by Councillor Cumming 1. That Report FIN 02-20 of the Director, Finance & Treasurer be approved; 2. That Council direct staff to adopt the following guidelines in negotiating the sharing of casino revenue with Durham Region: a) That annually, the first $10 million in casino revenue be allocated to the City and the remaining balance of casino revenues be shared with Durham Region and their share be capped at $6 million per year; b) That Durham Region be requested to develop and implement a Property Tax Relief program for low income Seniors & Persons with Disabilities for the Regional share of residential property taxes; c) That Durham Region commits to reviewing the allocation of the police services budget based on the principle of achieving property tax fairness; d) That any sharing of casino revenue with Durham Region to be considered after January 1, 2021; e) That Durham Region reimburse the City for the. Regional share of property taxes for the OPG leased parkland; f) That Durham Region participate as a funding partner for the Notion Road 401 project; and, city �f DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm g) That all legal, consulting and professional fees and expenses incurred by the City in relation to Ajax's appeals of Pickering By-law No. 7404/15 be reimbursed out of casino revenue prior to the sharing of such revenue with Durham Region. 3. That the following budget recommendations be approved; a) That the 2020 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $61,017,294 be approved; b) That the 2020 General Government Budget for grant expenditures in the total amount of $296,591 be approved; c) That the 2020 Gross Current Budget expenditures for City purposes in the amount of $52,382,912 (excluding personnel costs and grant expenditures) less estimated current revenues of $45,371,039 (City revenues of $43,873,039 plus $1,198,000 for assessment growth plus supplementary taxes of $300,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; d) That the Capital from Current expenditure in the amount of $736,363 funded from property taxes be approved; and, e) That the total final City levy under paragraphs a), b), c) and d) above, plus the following additions that result in a total final levy of $68,630,621 being an increase of approximately 2.99 percent over the 2019 Budget, be approved: i) Hiring of three additional fire fighters ($277,500) for the Seaton station and additional staffing resources for By- law ($96,000); and, ii) Service level increases that consist of $35,000 for Sunday Hours at the George Ashe Library, $150,000for Automated Speed Enforcement and additional resources for Winter Control, Roads and Parks in the amount of $510,000 as outlined in Attachment 4. 4. That the 2020 Capital Budget for the City of Pickering with a Gross Expenditure of $58,558,005, plus an additional $187,311,000 for the City Centre project be adopted as presented: Cly �1 DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm a) That the following capital financing sources be approved as presented in the 2020 Capital Budget: Transfer from Current Fund to Capital Fund, $736,363 Transfers from Reserves: - Rate Stabilization Reserve (7021) 1,477,200 - Vehicle Replacement (7040) 1,482,000 - Major Equipment Reserve (7062) 823,000 - Casino Reserve (7067) 720,000 - Capital Replacement (7001) 556,000 - Tennis Reserve (7061) 250,000 - City Share Dev. Charges (7022) 182,012 - Self -Insurance Reserve (7020) 175,000 - Facilities Reserve (7055) 120,000 - Rec. Complex Arena Surcharge (7036) 97,000 - Rec. Complex Pool Surcharge (7035) 80,000 - Rec. Complex Core Surcharge (7034) 25,000 Transfers from Reserve Funds: - Development Charges (7601 — 7630) 110,591,354 - Federal Gas Tax Funds (7505) 4,713,000 - Third Party Contribution (7501) 3,932,940 - Roads & Bridges (7709) ` 2,350,000 - Animal Shelter (7706) 979,760 - Parkland (7502) 970,000 - Building Permit (7506) 552,000 - Seaton Land Group FIA (7713) 416,796 Debt - 5 yr 360,400 Debt - 10 yr 1,400,000 Debt - 15 yr 1,470,000 Debt - 20 yr 9,327,180 Debt - 25 yr 96,626,000 Internal Loan - 5 yr 626,000 Internal Loan 10 yr 780,000 Donations 2,250,000 Federal Grant — TBD 650,000 Federal Grant — Investing in Canada 300,000 Infrastructure Program (ICIF) Provincial Grant — Ontario Community 850,000 Infrastructure Fund (OCIF) c4 DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Total $245,869,005 b) That total external debt financed by property taxes of $109,183,580 for the projects identified in the 2020 Capital Budget, and as indicated in this report, in the amount of $360,400 for a period not to exceed 5 years, $1,400,000 for a period not to exceed 10 years, $1,470,000 for a period not to exceed 15 years, $9,327,180 for a period not to exceed 20 years and $96,626,000 for a period not to exceed 25 years be approved; c) That the internal loans in the amount of $1,406,000 be undertaken at the discretion of the Director, Finance & Treasurer; d) That projects identified in the 2020 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt not issued, balloon payments in future years through transfer to Rate Stabilization Reserve, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof approved in the 2020 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g) That the Director, Finance & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved Capital Budget up to the amount approved; h) That the Director, Finance & Treasurer be authorized at his discretion to apply any Casino revenues attributed to 2020 towards the payment of internal loans; and, i) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended. elty DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 5. That the Director, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 be allocated in the following manner: the first $70,000 be allocated to the Elected Officials Life Insurance Reserve and the remaining surplus be allocated in the following ratio: 25 percent to the Rate Stabilization Reserve (7021); 10 percent to the Tennis Court Reserve (7049); 10 percent to the Facilities Reserve (7055); 5 percent to the Artwork Reserve (7066) and 50. percent to the City Share DC Projects; b) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.0000) to the Facilities Reserve; and, c) The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040). 6. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary including: reduce the Contingency Account 2900.0000.0000 by $17,000 to offset the Toss of the golf simulator revenue amendments to Section 07.01 c) of Policy ADM 190, to insert after the word "Plans" the following clause "including the health care spending account referenced in 7.01 b)"; and apply these changes to Directors and CAO and to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2020 final tax rates; 7. That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); 8. That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 9. That the Purchasing Policy be amended to reflect that Public Art purchases or Public Art project costs that exceed $25,000 requires Council approval; (iCy b/ P1CKER1NG Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 10. That the Director, Finance & Treasurer be authorized at his discretion to close any current and completed prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 11. That Council approve the cancellation of the following previously approved Capital projects: a) DH -3 Tillings Road — Valley Farm Road to north limit — 5321.1001 — $372,935; b) Don Beer Waste Oil Tank Replacement (5715.1803) — $21,725; c) Pickering Heritage & Community Centre (PNCC) — Construction (5719.1901) — $14,915,675; d) CHDRC Main Entrance & Core Area Renovations — Construction (5731.1901) - $4,900,000; e) CHDRC Tenant Suite Expansion (5731.1906) — $31,000; f) CHDRC Water and Fire Main Replacements (5731.1908) — $160,000; g) CHDRC Arena Waste Oil Tank Replacement (5735.1804) — $21,725; h) Museum Conservation Barn Health & Safety Upgrades (5744.1601) — $65,540; i) Traffic Speed Camera System (5320.1906) — $25,000; j) Museum Retaining Wall, Guard and Handrail Upgrades (5744.1803) — $40,000; k) Museum Backhoe/Loader Replacement (5744.1902) $210,000; I) Museum Schoolhouse Relocation (5744.1903) — $75,000; m) Museum Schoolhouse Foundation (5744.1904) — $75,000; n) Museum Harvey House Relocation (5744.1905) — $75,000; o) Museum Harvey House Foundation (5744.1906) — $75,000; QCT .f DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm p) Museum Harvey House Design (5744.1907) — $30,000; and, q) Archives and Library Space (5800.1902) — $3,968,292. 12. That Council approve the change in the specifications for the replacement of health club equipment approved in the 2019 Capital Budget (account 5731.1904.6178) from two Arc Trainers, four Recumbent Bikes, one Jacob's Ladder and one Strength Machine to four Ascent Trainers, one Self Powered Ascent Trainer (SPARC), one Stairmaster Gauntlet, two SkiErgs and two Recumbent Bikes; 13.That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 14. That the Director, Finance &Treasurer be authorized at his discretion to refinance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 15.That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements (including summer rentals) on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown, or repair or during periods of increased need (e.g. inclement weather); c) Restate the 2020 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 24 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and, d) To process budget transfers during the fiscal year which do not change the overall approved property tax levy. 16.That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2020; DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 17. That the Director, Finance & Treasurer be authorized to amend Sections 09.08, 13 and 13.01 of Policy ADM 190 to read as follows: 09.08 - Council approval is not required for international air travel, accommodations, registration fees and meals for economic development initiatives; 13. It is recognized that there are many communications media available to Members of Council to communicate with their constituents, including newsletters, neighbourhood letters, cooperative letters, websites and social media accounts; 13.01 - An annual budget of $10,000 for the first, second and third calendar years and an annual budget of $4,000 for the fourth year for website expenditures will be provided to each Councillor for constituent communications. The City shall cover the cost of preparing, printing and mailing newsletters, neighbourhood letters and cooperative letters, as well as the cost of creating and maintaining a website and/or social media account security measures as follows ...; 18. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter. Control Reserve to fund any Current Budget deficit as a result of higher than budget winter control costs; 19. That Council approve the following changes due to the receipt of the Combating Ageism & Promoting the Engagement of Seniors or (CAPES) grant to the 2020 budget expenditure and revenue accounts as presented below: a) That Revenue account (1623.2572.0000) be increased by $25,000; and, b) That the following expense accounts be increased: account (2572.2394.0000) — $19,300; account (2572.2210.0000) — $2,000; and account (2572.2399.0000) - $3,700. 20. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge and Community Benefit Charge issues, financial studies related or in support of the DC Background Study and Community Benefit Charge and issues related to the City, Seaton and/or Duffin Heights; 21. That the Financial Control Policy be amended to require that Furniture Fixtures and Equipment or FFE budgets include a breakdown of Cdy Olf DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm expenditures to allow the Treasurer to fulfill the obligations of the Financial Control Policy under subsection 02.04 b) and under the Municipal Act subsection 286(1)(d); 22. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to protect the property tax base by defending assessment appeals through proactive assessment base management; 23.That the Director, Finance & Treasurer be authorized to adjust the per kilometre travel expense reimbursement rate (last increased in 2018) with an effective date of March 1, 2020 from 0.56 cents per kilometre to 0.59 cents per kilometres for the first 5,000 kilometres and 0.53 cents per kilometre for travel beyond 5,000 kilometres; 24.That Council authorize the Treasurer to pay the invoice for work related to William Jackson Drive in the amount of $183,329 to be funded from the DC City Share Reserve (7022) in the amount of $27,499 and DC — Transportation Services Reserve Fund (7610) in the amount of $155,830; 25.That the Director, Finance & Treasurer be authorized to increase the funding for the project management work as undertaken by Sabourin Kimble & Associates (SKA) for the Kubota lands within the Pickering Innovation Corridor in the amount of $425,000 plus net HST and these costs be recovered through Third Party Contribution; 26. That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; 27.That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.0000) to the Reserve for Sustainable Initiatives; 28.That Council amend the Community Grant policy as follows: a) That the grant application deadline date for the 2021 Community Grant Program be October 23, 2020 to give community groups sufficient time to complete their applications. 29. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives (7053); city DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 30. That Council approve $50,000 to be added to 2020 Capital Budget for the purchase of a mobile licence plate recognition system to be funded from the Rate Stabilization Reserve (7021); 31. That any unspent 2020 Local Planning Appeal Tribunal (LPAT) funds budgeted under General Government consulting account (2126.2392) be transferred to the Tennis Court Reserve (7061); 32. That Council approve the combining of the previous unspent Property Maintenance Capital Budget amounts for fence replacement from accounts: 5311.1505.6181 ($213,046) and 5311.1802.6181 ($118,303) to account 5311.1505.6181; 33. That Council approve the combining of the previous unspent Parks Capital Budget amount for fence replacement from account: 5780.1818.6181 ($60,000) to account 5780.1818.6181; 34. That Council direct staff to report on Outstanding Capital projects as of July 31st and December 31st of each year; 35.That Council approve the 2020 Low Income Seniors & Persons with Disabilities grant amount to be increased from $330 to $375 per household; 36.That Council pass the attached General Municipal Fees and Charges By- law and incorporate the user fee schedule into the 2020 Current Budget: a) That Council approve revising "Schedule B — Fees Payable for Building Permits" of the Building By-law with the Building Permit fees listed in the 2020 User Fee Schedule; b) That the attached 2020 User Fee Schedule be revised to be consistent with the fees stated in the Vehicle for Hire By -Law enacted on February 24, 2020; and, c) That the indoor golf fees for prime and non -prime times be removed from the attached 2020 User Fee schedule. 37. That staff be directed to develop an implementation plan for public EV Charging Infrastructure including location and investigation of installation costs and that the appropriate funding be included in the 2021 Capital Budget in order to apply for all possible grants including the Natural Resources Canada Zero Emission Infrastructure program; 6 eif DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 38. That Council direct the Director, Finance & Treasurer to develop a financial plan that allocates the casino revenues only after the Community Benefit Charge (CBC) regulations have been issued and the financial impact analyzed and when the City Centre project costs are based on tender pricing with any surplus casino revenues being allocated to critical infrastructure reserves; and, 39. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Carried Later in the Meeting (See Following Motions) Resolution #241/20 Moved by Councillor Cumming Seconded by Councillor Butt That Items 2 c), 3 a) and 3 b) of the main motion be divided in order that they may be voted on separately. Item 2 c) now being before Council. Resolution #242/20 Moved by Councillor Cumming Seconded by Councillor Butt Carried 2 c) That Durham Region commits to reviewing the allocation of the police services budget based on the principle of achieving property tax fairness. Carried on a Recorded Vote as Follows: Yes No Councillor Brenner Councillor Ashe Councillor Butt Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan Item 3 a) now being before Council. CGS 6! DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Resolution #243/20 Moved by Councillor Ashe Seconded by Councillor Pickles 3 a) That the 2020 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200), and employer contributions (Account 1400), in the total amount of $61,017,294, be approved. Carried Item 3 b) now being before Council Having previously declared a conflict of interest, Councillor McLean did not vote on the following item. Resolution # 244/20 Moved by Councillor Ashe Seconded by Councillor Pickles 3 b) That the 2020 General Government Budget for grant expenditures in the total amount of $296,591 be approved. Carried The remaining items of the main motion were then Carried. 10. By-laws 10.1 By-law 7739/20 Being a by-law to license, regulate and govern vehicles for hire within the City of Pickering. 10.2 By-law 7740/20 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. Resolution # 245/20 cdy DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Moved by Councillor Butt Seconded by Councillor Cumming That By-law Nos. 7739/20 and 7740/20 be approved, save and except Item 10.1, By-law 7739/20. Carried 10.1 By-law 7739/20 Being a by-law to license, regulate and govern vehicles for hire within the City of Pickering. Resolution #246/20 Moved by Councillor Butt Seconded by Councillor Cumming That By-law 7739/20 be approved. Carried on a Recorded Vote as Follows: Yes No Councillor Brenner Councillor Ashe Councillor Butt Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan 11. Other Business Councillor Brenner requested a status update regarding the sale of cannabis in the City noting that illegal sales were still easily accessed and that a legalized approach is needed. Paul Bigioni, Director, Corporate Services & City Solicitor, advised Council that a report would be forthcoming to Council in April 2020. DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 12. Confirmation By-law By-law Number 7741/20 Councillor McLean, seconded by Councillor Pickles moved for leave to introduce a By- law of the City of Pickering to confirm the proceedings of February 24, 2020. 13. Adjournment Moved by Councillor McLean Seconded by Councillor Butt That the meeting be adjourned. The meeting adjourned at 10:04 pm. Dated this 24th of February, 2020. Carried Carried Kevin e, Deputy Mayor Susan Cassel, City Clerk