HomeMy WebLinkAboutMarch 13, 2020 - SpecialCty oh
DICKERING
Special Council Meeting Minutes
March 13, 2020
Main Committee Room
10:45 am
Present:
Deputy Mayor Kevin Ashe
Councillors:
M. Brenner
S. Butt
I. Cumming
B. McLean
Absent:
Mayor David Ryan
D. Pickles
Also Present:
T. Prevedel
M. Carpino
P. Bigioni
J. Hagg
F. Jadoon
S. Karwowski
S. Cassel
S. Boyd
M. Guinto
S. Christou
S. Muir
L. Harker
- Chief Administrative Officer
- Director, Community Services & Deputy CAO
- Director, Corporate Services & City Solicitor
- Fire Chief
- Director, Economic Development & Strategic Projects
- Director, Finance & Treasurer
- City Clerk
- Deputy Fire Chief
- Manager, Public Affairs & Corporate Communications
- Supervisor, Human Resources
- Coordinator, Corporate Communications & Community Engagement
- Deputy Clerk
1. Disclosure of Interest
No disclosures of interest were noted.
2. Matters for Consideration
2.1 Verbal Update from the Deputy Chief Administrative Officer
Re: COVID-19
Tony Prevedel, Chief Administrative Officer, provided an update on events relating
to the COVID-19 pandemic. He noted that the City has been in contact with other
municipalities to ensure a consistent approach, and have been awaiting direction
from the Durham Region Health Department as to closures to City Facilities and
events but that no direction had yet been received.
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DICKERING
Special Council Meeting Minutes
March 13, 2020
Main Committee Room
10:45 am
Marisa Carpino, Director, Community Services & Deputy Chief Administrative
Officer, appeared before Council and advised that Councillor Pickles had
coordinated a phone call with the Chief Medical officer of Health on March 12,
2020 to inquire about plans underway at the Province. Ms. Carpino stated that
Staff were currently identifying business continuity plans and that decisions
needed to be made as to what services and programs the City would continue to
provide. She stated that as matter of public safety, that as of Friday, March 13th at
4:30 pm, all City facilities, with the exception of City Hall, will be closed until April
6th in conjunction with the School Board closures. In addition, she noted that all
City events, including March Break Camps, will be cancelled until further notice.
Ms. Carpino commented that the City would be looking at staff complement, and
that the Human Resources Department would be preparing communications to
employees pertaining to employment benefits, and looking at business continuity
arrangements.
A question and answer period ensued between Members of Council and Marisa
Carpino, Director, Community Services & Deputy Chief Administrative Officer,
regarding:
• abilities for Staff to work from home;
• whether the City is considering interim or top -up payments for City Staff
that are unable to work from home during Facility closures and required to
apply for Unemployment Benefits;
• whether the Pickering Library would be continuing to provide e -books while
the Libraries are closed;
• the emergency preparedness plan of Pickering Fire Services;
• concerns with the City's senior and rural populations accessing media
notifications pertaining to City closures;
• whether COVID-19 screening centres will be established in the City;
• concerns regarding lack of revenues due to facility closures; and,
• the potential for electronic participation of Members of Council in the event
of a quarantine or inability for Members to meet.
Members of Council requested that the City Clerk follow up with the Provincial
Government pertaining to an amendment to the Municipal Act, 2001, which would
allow Members of Council to participate in Council meetings remotely during an
emergency in light of the limitation under the current statute as it pertains to
quorum.
Resolution # 252/20
Moved by Councillor Brenner
Seconded by Councillor Cumming
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DICKERING
Special Council Meeting Minutes
March 13, 2020
Main Committee Room
10:45 am
1 That the City of Pickering Emergency Measures By-law #5468/99, be
amended to:
a) delegate authority for Council's legislative powers under the Municipal
Act, 2001, and under any legislation to the Mayor, exclusively for use in
emergencies; and,
b) delegate authority for administrative powers under the Municipal Act,
2001, and under any other legislation to the Chief Administrative Officer
and Deputy Chief Administrative Officer, exclusively for use in
emergencies should Council not be able to convene and the Mayor and
CAO shall update Members of Council on any measures taken within 24
hours.
Carried
3. Confirmation By-law
By-law Number 7745/20
Councillor McLean, seconded by Councillor Brenner moved for leave to introduce a by-
law of the City of Pickering to confirm the proceedings of March 13, 2020.
Carried
4. Adjournment
Moved by Councillor Cumming
Seconded by Councillor Butt
That the meeting be adjourned.
Carried
The meeting adjourned at 11:43 am.
Dated this 13th of March, 2020.
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DICKERING
Special Council Meeting Minutes
March 13, 2020
Main Committee Room
10:45 am
Kevin Ashe, Deputy Mayor
Susan Cassel, City Clerk