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HomeMy WebLinkAboutMarch 18, 2020City 6h DICKERING Council Meeting Agenda March 18, 2020 Council Chambers 2:00 pm Page 1. Invocation Deputy Mayor Ashe will call the meeting to order and lead Council in the saying of the Invocation. 2. Disclosure of Interest 3. Adoption of Minutes Council Minutes, February 24, 2020 1 Special Council Minutes, February 27, 2020 33 (Confidential Special Council Minutes, February 27, 2020, provided under separate cover) Executive Committee Minutes, March 2, 2020 36 Planning & Development Committee Minutes, March 2, 2020 42 Special Council Minutes, March 9, 2020 50 Special Council Minutes, March 11, 2020 54 (Confidential Special Council Minutes, March 11, 2020, provided under separate cover) Special Council Minutes, March 13, 2020 56 4. Presentations 5. Delegations 6. Correspondence 6.1 Corr. 05-20 The Honourable Steve Clark, Minister Ministry of Municipal Affairs and Housing Re: Provincial Policy Statement, 2020 Recommendation: That Corr. 05-20, from the Ministry of Municipal Affairs and Housing, dated February 28, 2020, regarding the Provincial Policy Statement 2020, be received and referred to City Development Staff, through the Office of the CAO, to provide an education and training session on the key changes, to Members of Council, at a future Special Council Meeting. 60 For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda March 18, 2020 Council Chambers 2:00 pm 7. Report EC 2020-02 of the Executive Committee held on March 2, 2020 Refer to Executive Committee Agenda pages: 7.1 Director, Community Services & Deputy CAO, Report CS 05-20 Vending Services Agreement - Naccaration Enterprises Limited Recommendation: 1. That the Mayor and City Clerk be authorized to execute a Vending Services Agreement with Naccaration Enterprises Limited as set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services & Deputy CAO and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 7.2 Director, Finance & Treasurer, Report FIN 03-20 Statement of the Treasurer Respecting 2019 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation: It is recommended that Report FIN 03-20 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2019 be received for information. 1 10 7.3 Director, City Development & CBO, Report PLN 03-20 18 Sustainable Pickering Year -in -Review Recommendation: That Report PLN 03-20 of the Director, City Development & CBO, on the release of the 2nd Annual Sustainable Pickering Year -in -Review, be received for information. For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda March 18, 2020 Council Chambers 2:00 pm 8. Report PD 2020-02 of the Planning & Development Committee held on March 2, 2020 Refer to Planning & Development Agenda pages: 8.1 Director, City Development & CBO, Report PLN 04-20 The Municipal Comprehensive Review of the Durham Regional Official Plan: Environment and Greenlands System Discussion Paper, September 2019 Recommendation: 1. a) That the goals for the Environment and Greenlands System in the current Regional Official Plan are still relevant and appropriate; b) That the policy framework where the natural environment and agricultural lands intersect be clarified; and, c) That the Regional Official Plan incorporate a climate change lens recognizing the impact climate change may have on the natural environment and infrastructure; 2. a) That policies be introduced in the Regional Official Plan that promote greater collaboration with conservation authorities respecting the investigation and implementation of mechanisms for the control of invasive species and pests throughout the Region; and, b) That policies be introduced in the Regional Official Plan that promote education programs that help to create an awareness of invasive species and pests present in the Region; 3. That policies that address the matter of excess soil/soil conservation be included in the Regional Official Plan in order that existing drainage patterns are maintained, sedimentation and erosion is mitigated, disturbance of landform characteristics are minimized, groundwater, watercourses and natural heritage features are protected, infrastructure is safeguarded, quality of soils is tested to 16 For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca City 6h DICKERING Council Meeting Agenda March 18, 2020 Council Chambers 2:00 pm ensure that human health and the environment is protected, and the impact of fill hauling on residents is mitigated; 4. That, if the Region adds policies in its Official Plan to restrict or limit the land application of septage (which is waste material removed from portable toilets, sewage holding tanks and septic systems), it is not clear what mechanism the Region would have to enforce such policies; 5. That policies regarding ecosystem compensation and valuation be included in the Regional Official Plan in order to address the socio-economic benefits and loss associated with natural heritage and hydrologic features and their functions due to development impacts; 6. a) That the Region consider requesting the Province to make resources available to Indigenous Peoples to facilitate the sharing of Traditional Ecological Knowledge; and, b) That the Region, through a coordinated consultation with the Indigenous communities within the Region, endeavour to provide guidance to local area municipalities in terms of who, and how, these communities can appropriately be consulted; 7. a) That, in the future, the Region provide financial support for the LEAF program (backyard tree planting program), and others as appropriate; and, b) That the Region continue and expand its support for environmental stewardship through financial resource contributions, and by including policy in the Regional Official Plan that encourages participation with local area municipalities, conservation authorities and others as appropriate; 8. That the Region continue to use the "Major Open Space" designation on non -prime agricultural lands, in the new Regional Official Plan; For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda March 18, 2020 Council Chambers 2:00 pm 9. a) That, since each "Waterfront Places" location within Durham is unique, the designation and delineation of Waterfront Places be dealt with as a local planning matter, similar to the approach for Local Centres; and, b) That the Waterfront Places symbols be removed from the Regional Official Plan, and that local municipalities be provided with greater discretion regarding the identification of areas for growth, and the distribution and density of development within their municipalities; 10. a) That an Open Space Linkages designation continue to be identified in the Regional Official Plan for the Rouge-Duffins Wildlife Corridor in Pickering, as it represents an east -west corridor for flora and fauna, as well as the location for trails for the movement of people; b) That the Region include policies that address the preparation of a "Rouge-Duffins Wildlife Corridor Management Plan" and establishes funding for ongoing maintenance and restoration of the Rouge- Duffins Wildlife Corridor in the Regional Official Plan; and, c) That the Waterfront Link north of the Pickering Nuclear Generating Station continue to be identified in the Regional Official Plan in recognition of its importance as an east -west corridor for flora and fauna, as well as for the movement of people; 11. a) That policies be included in the Regional Official Plan that establish separate tree canopy targets for urban and rural areas, following the identification of the current baseline; and, b) That the implementation of Regional Road tree planting be assumed by the Region to demonstrate their partnership in improving the tree canopy; For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca City 6h DICKERING Council Meeting Agenda March 18, 2020 Council Chambers 2:00 pm 12. That if the Region decides to include targets for other natural heritage and hydrologic features in addition to woodlands in the Regional Official Plan, they consult with the conservation authorities and other appropriate experts; 13. That the Region leave it to the local area municipalities to include the more detailed policies prescribing minimum vegetation protection zones in their official plans; 14. a) That the Region adopt an "overlay" approach to identifying where key natural heritage and key hydrologic features form a component of the Natural Heritage System at the regional level; b) That appropriate policy language be included to allow for adjustments to the overlay where it is deemed appropriate by lower -tier municipalities in consultation with their conservation authorities through various means, such as site specific environmental impact studies, without the need for amendments to the Regional Official Plan; and, c) That the Region have an upper -tier level Natural Heritage System that primarily reflects the Provincial Natural Heritage System, and encourage area municipalities to maintain their own established natural heritage systems; 15. a) That, in considering policies and/or mapping related to wildland fire hazards, the Region identify areas of potential for hazardous forest types for wildland fire as a screening tool to inform development decisions, as well as for awareness and education; and, b) That the Region consider including wildland fire hazard policies in the Regional Official Plan in order to apply a consistent approach to mitigation as well as appropriate mitigation measures; 16. That the Region keep the current policies in the Regional Official Plan that provide guidance on the conveyance of For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca City 6h DICKERING Council Meeting Agenda March 18, 2020 Council Chambers 2:00 pm land for natural heritage conservation as they adequately address the matter; 17. That the Region consider implementing policies that provide additional detail regarding the requirements for an Environmental Impact Study (EIS) that include, but are not limited to, the requirement that an EIS describe: • the mitigation, improvement and restoration measures to be used to address the environmental conditions to ensure that the proposed development or site alteration will have no adverse impacts on the natural heritage system or its related ecological functions; • the location and extent of the environmental features and functions that should be preserved; and, • the recommendations for appropriate buffers between the area of development or site alteration; 18. That the Region consider enhancing its definition of "sensitive uses" and including more detailed assessment information within the Regional Official Plan; 19. a) That the Region recognize the following additional sectors as being impacted by climate change: fisheries; finance and insurance; infrastructure; mental health; vulnerable populations; organizational risk management and emergency preparedness; summer recreation; and urban tree canopy health; b) That the Region understand that the City's vision for climate change and adaptation for Durham is a holistic approach based on a framework for sustainability, wherein policies about climate change should address the following objectives: healthy environment; healthy economy; healthy society; responsible development; and responsible consumption; c) That the Region consider implementing policies that address the changing climate and methods, For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca City 6h DICKERING Council Meeting Agenda March 18, 2020 Council Chambers 2:00 pm techniques and best practices for adaptation, mitigation and resiliency in the Regional Official Plan; d) That the Region introduce a policy in the Regional Official Plan identifying the advocacy role that it can play in adapting to climate change in collaboration with all levels of government and a wide variety of stakeholders; and, e) That the Region recognize the Rouge National Urban Park and its management objectives in the Regional Official Plan. 9. Reports — New and Unfinished Business 10. Motions and Notice of Motions 11. By-laws 11.1 By-law 7746/20 62 Being a by-law to provide for a prompt and coordinated response to an emergency. 12. Other Business 13. Confirmation By-law 14. Adjournment For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel M. Carpino K. Bentley P. Bigioni J. Hagg R. Holborn F. Jadoon S. Karwowski S. Cassel C. Rose J. Halsall V. Plouffe K. Thompson L. Harker - Chief Administrative Officer - Director, Community Services & Deputy CAO - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Fire Chief - Director, Engineering Services - Director, Economic Development & Strategic Projects - Director, Finance & Treasurer - City Clerk - Chief Planner - Manager, Budgets & Internal Audit - Manager, Facilities Capital Projects - Manager, Municipal Law Enforcement Services - Deputy Clerk 1. Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. 2. Disclosure of Interest 2.1 Councillor Brenner declared a conflict of interest under the Municipal Conflict of Interest Act, with respect to Report FIN 02-20, 2020 Current and Capital Budgets, as it pertains to salaries and wages as he has family members employed at the City of Pickering. Councillor Brenner did not take part in the discussion or vote on these matters. 2.2 Councillor McLean declared a conflict of interest under the Municipal Conflict of Interest Act, with respect to Report FIN 02-20, 2020 Current and Capital Budgets, as it pertains to Grants to Organizations as he is the Chair of the - 1 - Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Pickering Auxiliary Rescue Association (PARA). Councillor McLean did not take part in the discussion or vote on these matters. 3. Adoption of Minutes Resolution # 232/20 Moved by Councillor Cumming Seconded by Councillor Brenner In Camera Council Minutes, January 27, 2020 Council Minutes, January 27, 2020 Executive Committee Minutes, February 3, 2020 Planning & Development Committee Minutes, February 3, 2020 Special Council Minutes, February 6, 2020 Special Council Minutes, February 10, 2020 Executive Committee Budget Minutes, February 13, 2020 Carried 4. Presentations There were no presentations. 5. Delegations 5.1 Mike Borie Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Mike Borie, 1044 Escott Court, Pickering, appeared before Council to express his concern with the transparency of the proposal, stating that information was only revealed to residents through a Freedom of Information request. He noted that the Pickering Harbour Company's proposal is inconsistent with many Provincial and City policies, and that it should have been rejected by the City upon receipt. Mr. Borie's additional concerns included, the Pickering Nuclear Exclusion Zone, inadequate traffic studies, reduced environmental buffer zone, environmental concerns, adverse shadowing, reduced privacy, compromised views of the waterfront, and incompatibility with the existing neighbourhood character. 2 Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Mr. Borie posed the following questions to Members of Council: 1. How, why, and when the decision was made for the City to request a minor variance to the nuclear exclusion zone in a November 4, 2016 letter from the CAO to the Acting Power Reactor Site Office Supervisor with the Canadian Nuclear Safety Commission? 2. If the Pickering Harbour Company is now in the beginning of the application process, why in 2016 was the CAO advocating to have the land in question for the exciting development removed from the exclusion zone? 3. Why did the City not communicate to Pickering residents that the City had decided to seek a minor variance to the nuclear exclusion zone to facilitate a major condo development on the Pickering waterfront at the foot of Liverpool Road? 4. Why did Council not inform residents of this application until the information became known through a Freedom of Information Request? 5.2 Philip Perrin Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Philip Perrin, 689 Alderwood Place, Pickering, appeared before Council to express concerns relating to the proposed parking spaces, noting that 200 spaces are insufficient to accommodate the neighbourh000d, local businesses and those who visit the waterfront. Mr. Perrin stated that the City owned property would be better served for use by the marina or as a skating rink. He expressed concern that the desires of the developer are being prioritized over the needs of the residents, and that the Pickering Nuclear exclusion zone should be honored. Mr. Perrin made reference to two articles from the News Advertiser that make reference to the City promoting building height guidelines in the City, and noted that he is hopeful that these guidelines would be adhered to. He expressed concern that if approved, this application would encourage more waterfront development, which would destroy the aesthetics of the waterfront. Discussion ensued regarding the OPG exclusion zone and the Wharf Street application that is currently awaiting a decision from the Local Planning Appeal Tribunal (LPAT). 3 Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 5.3 David Steele Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road David Steele, a Pickering resident, appeared before Council to express his concerns with the application as it is inconsistent with the vision for the Pickering waterfront that residents have been working towards for several decades, and that it is incompatible with the City's Official Plan and Zoning By-laws. Mr. Steele provided an example of an OMB ruling in 2002 that established that the marina lands were only to be used for marina purposes, and that the proposed 8 -storey development at that time was deemed too high and incompatible with the waterfront. He stated that it is therefore likely that the application from the Pickering Harbour Company is also an inappropriate proposal for the waterfront. Mr. Steele further noted that although it is unusual to reject an application through a Notice of Motion, that Council has the authority to do so. 5.4 Peter Falconer Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Peter Falconer, 1435 Parkham Crescent, Pickering, appeared before Council and thanked Councillor McLean and Councillor Brenner for bringing this Notice of Motion forward. Mr. Falconer noted concerns relating to increased traffic, the high density of the proposed buildings, the environmental impact on the wildlife and wetlands, and encouraged Council to support the motion to refuse the application. He further noted that Council needs to permanently resolve the issue of developers building on the waterfront, and suggested that the City purchase all waterfront properties to ensure they are protected from development. 5.5 John Foster, Vice President, Pickering Naturalists Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road John Foster, Vice President, Pickering Naturalists, appeared before Council in support of the Notice of Motion to refuse the Pickering Harbour Company Ltd. Official Plan and Zoning By-law amendment applications. Mr. Foster noted that - 4 Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm the Pickering Naturalists are not opposed to development if it is well-planned and sited in an appropriate area of intensification such as along Highway 401 or Kingston Road. He expressed concerns relating to the proposed buildings being out of character for the Bay Ridges area and that the development would intrude into the exclusion zone of the Pickering Nuclear Generating Station. Mr. Foster provided some suggestions for uses for this area, including maintaining the 30 metre buffer in Frenchman's Bay, and maintaining the 120 metre setback from the shoreline of Lake Ontario. He also expressed concern relating to the removal of invasive plants and animals in the Frenchman's Bay Provincially Significant Coastal Wetland Complex, and heavy erosion occurring along the spit due to the high water levels of Lake Ontario, and requested that the City focus efforts to restore the waters of Frenchman's Bay. A question and answer period ensued regarding the viability and sensitivity of the hydro marsh and how the proposed development would negatively affect the numerous plants and animals in the marsh. 5.6 Anne -Marie Guest Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Anne -Marie Guest, 1228 Charnwood Circle, Pickering, appeared before Council to express her concerns that the effects of this application are not limited to just neighbouring residents, but would affect all residents in Pickering, as access to the waterfront would only be accessible by residents who live in the immediate area. She expressed concerns related to traffic, access to local businesses, the negative impacts on the wetlands and wildlife, construction impacts, and the increase in flooding due to climate change. Ms. Guest expressed further concerns relating to the proximity of the Pickering Nuclear Generating Station, and commented that the Emergency Preparedness Plan would be ineffective in this area due to traffic congestion. 5.7 Shaun Rickard Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Shaun Rickard, 858 Douglas Avenue, Pickering, appeared before Council in support of the Notice of Motion to refuse the Pickering Harbour Company application. He noted that the previous delegation from Mike Borie had already - 5 Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm presented his concerns in the questions he had posed to Council. Mr. Rickard asked the public in attendance, by show or hands, to indicate whether they were against the proposal. 5.8 Joseph Caruso Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Joseph Caruso, 845 Liverpool Road, Pickering, appeared before Council to express concerns regarding the critical species at the waterfront and questioned whether these species would be destroyed or transferred to another habitat prior to construction. He also questioned whether the lanes on Liverpool Road would be expanded to accommodate increased traffic, and if traffic lights would be installed at Liverpool Road and Krosno Boulevard to increase pedestrian safety. Mr. Caruso asked whether the answers to his questions has been included in any of the prior reports on this matter. 5.9 Eileen Higdon Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Eileen Higdon, 852 Fairview Avenue, Pickering, appeared before Council in support of the Notice of Motion to refuse the Pickering Harbour Company Ltd. Official Plan and Zoning By-law amendment applications. She commented that the purpose of the nuclear exclusion zone is to restrict access to the Pickering Nuclear Plant and suggested that the lands in the exclusion zone should not be privately owned. 5.10 Bob Johnson Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Bob Johnson, 1427 Parkham Crescent, Pickering, appeared before Council to express his concerns regarding the provincially significant wetland. Mr. Johnson, a Wetland Biologist, noted that for 30 years the health of the wetlands have been ignored by the City of Pickering and the Toronto and Region Conservation - 6 - Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Authority (TRCA), and that if resources are not devoted to improving these lands, they would perish. Additionally, he noted that the City needs to seek a lasting solution to deal with development applications at the waterfront or it would continue to be an issue. He commented that residents have shared their values for the waterfront, that they do not support high rise buildings, additional commuter traffic, or roads that would impact wildlife, and that they do not want the sale of publicly owned lands or to be restricted in accessing the waterfront. He further noted that all future proposals that do not conform to community values should be rejected, and that the waterfront should belong to the people, not the developers. 5.11 Peter Rodrigues Re: Report FIN 02-20, 2020 Current and Capital Budget Peter Rodrigues, 750 Whitevale Road, Pickering, appeared before Council to express concerns relating to the budget process. Mr. Rodrigues noted that most residents do not understand the budget process, and that the non -participation by residents is not due to a lack of interest, but that it highlights the disconnect between residents and the City. He suggested that future budget meetings include a pre -budget information session, be held in a large space to allow residents to attend, be video recorded like other Council and Committee meetings, and that the process include a request for input from residents. He questioned the proposed changes to the Council Compensation Policy pertaining to the health care spending account and retirement benefits to 85 years of age. 5.12 Heather Robertson Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Heather Robertson, 893 Modlin Road, Pickering, appeared before Council in support of the Notice of Motion to refuse the Pickering Harbour Company Ltd. Official Plan and Zoning By-law amendment applications. Ms. Robertson made reference to various articles that reference issues facing municipalities pertaining to overdevelopment. She noted that excessive development is not good for residents or businesses, and that by 2030, there will no longer be a housing crisis and many developments will be unfulfilled. She further commented that lake levels are rising due to climate change and that this will create flooding in the development area. Ms. Robertson noted issues with the insurance industry, and that as climate change continues, the industry will not be able to keep up and this will end up costing residents. She expressed concern due to damage that will be done to the waterfront if the application were to proceed. - 7 - City 6h DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Mayor Ryan responded to the questions raised during the delegations, noting that the letter regarding a request for a minor variance in 2016 was part of a visionary exercise for Staff to understand what could and could not be done, and that these exercises did not represent an approval, nor did they signify the beginning of the approval process. He reiterated that the City is obliged to respond to all development applications, but that this does not mean that Members of Council support these applications. The process begins once the City receives the application, and residents are then given the opportunity to comment. He stated that the notification process went well beyond what is required by the Planning Act, and that the City initiated community engagement activities, and would continue to hear residents' concerns. Resolution #233/20 Moved by Councillor McLean Seconded by Councillor Brenner That the order of the agenda be changed to hear Item 9.1, Notice of Motion, Pickering Harbour Company Ltd., as the next item of business. Carried 9. Motions and Notice of Motions 9.1 Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road A discussion period ensued regarding: • the history of the vision of the Nautical Village and Frenchman's Bay, and how the Great Lakes Nautical Village Guidelines were created; • the need to minimize risks to public safety, and the Provincial Policy Statements as outlined in the Notice of Motion; • keeping intensification in the downtown core, not at the bottom of Liverpool Road; • the OPG exclusion zone, and that no permanent structures are permitted within this area; • the development application process under the Planning Act and the use of a Notice of Motion to refuse an application which is not a practice that has been utilized; • concerns that the City is setting a precedent if the Notice of Motion is approved without a Report from the City's Planning Staff; ▪ 8 - Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm • that the application from Pickering Harbour Company is incompatible with the community character and is premature; • that the Notice of Motion is shortsighted and would achieve the exact opposite of what it intends to achieve; • that a report from the City's Planning and Development Staff would be a professional and technical recommendation which would allow Members of Council to make an informed decision; • that there would be further opportunities for residents to comment on this application; • that residents had been made aware of this development through the Planning process, and that the approval of the Notice of Motion would be stepping outside of the process in the Planning Act; • a general misunderstanding that the application was initiated by the City, which has now been clarified; • whether Staff were aware of any similar circumstances of Council decisions in the absence of a planning report and that if this Notice of Motion is approved and the application refused, no further action would be taken by the City Development Staff and the matter would likely be decided on by the Local Planning Appeal Tribunal (LPAT) if an appeal is made; • the anticipated timing of the Planning report coming to Council for approval; • if the applicant had been in contact with Staff regarding altering the current provisions of the plan and excluding the parcel of land owned by the City; and, • whether LPAT would question Council's motivation for proceeding with a refusal of the planning application in the absence of a technical staff report and recommendation. Moved by Councillor McLean Seconded by Councillor Brenner WHEREAS, on April 11, 2019 the Pickering Harbour Company Ltd. ("Applicant") submitted applications for Official Plan Amendment and Zoning By-law Amendment proposing a mixed-use development consisting of two buildings having heights of 23 -storeys, and containing a total of 498 apartment units and approximately 1,900 square metres of grade related commercial uses. The proposal also includes a total of 739 parking spaces for residents, visitors and commercial uses, and includes 200 public parking spaces to service the neighbourhood; And Whereas, on April 11, 2019, the City of Pickering authorized the Applicant and its agent, The Biglieri Group Ltd., to include the City -owned parking lot lands adjacent, municipally known as 505 Liverpool Road, in the Applicant's visioning exercise for the redevelopment of their lands at 591 Liverpool Road; - 9 Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm And Whereas, on May 10, 2019 the City of Pickering notified the Applicant that the applications were deemed complete; And Whereas, on May 27, 2019 the Notice of Complete Application was circulated to the Mayor and Council, City departments, agencies and residents within 150 metres of the subject lands, including being posted on the City's website; And Whereas, on June 6 and 7, 2019 supporting studies and materials submitted by the Applicant were circulated to City departments and agencies requesting a response within 60 days; And Whereas, on August 26, 2019, comments were received from the Toronto and Region Conservation Authority (TRCA) noting that the Applicant's proposal has not demonstrated consistency with the Provincial Policy Statement (PPS), and is inconsistent with the TRCA Living City Policies in that the location of the shoreline hazard on site has not been identified, flood proofing has not been addressed, and a 30 metre naturalized buffer is not provided from the limits of the Provincially Significant Wetland; And Whereas, to engage the border community, on September 20, 2019 notices for a Public Open House meeting scheduled for October 17, 2019 were circulated to the residents residing in the Bay Ridges neighbourhood via postal walk by the Ward 2 Councillors. In addition, notices were sent to residents within 150 metres of the subject lands and to individuals who had provided written comments. A sign was posted on the subject lands notifying the public of the proposal and the date of the Open House meeting. As well, notices were posted on the City's social media (Facebook and Instagram) accounts, the City's website and the Pickering News Advertiser; And Whereas, on October 17, 2019, approximately 250 people attended a Public Open House, hosted by the City of Pickering City Development Department, where the Applicant's representatives and City staff provided information regarding the proposal and took part in a question and answer session; And Whereas, on November 6, 2019, comments were received from Baird Costal Engineering on behalf of TRCA, advising that in the absence of a beach maintenance program, a coastal study was required including a peer review by Baird on the study, as well as reminding the City of Clause 3.1.3 in the PPS, which states Planning Authorities shall consider the potential impacts of climate change that may increase risk associated with natural hazards; And Whereas, on November 19, 2019 comments were received from Ontario Power Generation (OPG) advising that the subject lands are located less than a kilometre from the Pickering Nuclear Generating Station (PNGS), and the entire subject lands are located within the 914 metres (3,000 feet) measured from the - 10 - Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm exterior face of any reactor building that precludes permanent dwellings from locating in a restrictive zone referred to as the exclusion zone, as required by the Nuclear Safety and Control Act (Federal Class 1 Nuclear Facilities Regulations)- SOR 20000/204; And Whereas, the regulations define an exclusion zone as a parcel of land within or surrounding a nuclear facility on which there is no permanent dwelling and over which a licensee has legal authority to exercise control; And Whereas, the PNGS License Conditions Handbook specifies that the exclusion zone is an area immediately surrounding a nuclear facility where no permanent habitation is allowed. And further, that the licensee is required to ensure that the use and occupancy of the land within the exclusion zone does not compromise the safety and control measures in the licensee basis, and this requirement applies to the land the licensee occupies, as well as to land occupied by others and any changes to the use of lands and occupancy of any land would require OPG to notify the Canadian Nuclear Safety Commission (CNSC); And Whereas, OPG intends to continue commercial operations until at least 2024 and the decommissioning process to extend to at least 2034. Any changes to the exclusion zone would require a full safety analysis and licensing safety case to be presented to the CNSC; And Whereas, it is the position of OPG that it is premature for the City to consider the Applicant's request to amend the City of Pickering Official Plan and Zoning By- law at this time, as the Applicant's proposal seeks to introduce sensitive residential land uses within the existing exclusion zone which has been in place since 1971, to exclude residential uses for health and safety reasons, and further that reports filed on behalf of the Applicant do not adequately address the issue of residential uses inside the federally regulated exclusion zone nor do they sufficiently address the protection of public health and safety, including the land use compatibility policy set out in the Provincial Policy Statement; And Whereas, on January 9, 2020, a notice of Statutory Public Meeting to be held on February 3, 2020 was circulated to the Mayor and Members of Council, City departments, agencies and residents within 150 metres of the subject lands and to all individuals who had previously provided comments; And Whereas, prior to the Statutory Public Meeting, the City, Mayor and Council received approximately 150 letters of objection to the applicant's proposal, as well as a petition in excess of approximate 15,000 persons, including approximately 2,200 who reside in the City of Pickering; City 6h DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm And Whereas, on February 3, 2020, approximately 300 people attended the Statutory Public Meeting where Planning staff presented Report Number 03-20, the Applicant's representative presented their proposal for the subject lands, as well as being provided an opportunity to respond to the 30 delegations who spoke in opposition to the proposal; And Whereas, the purpose of the Planning Act, R.SO. 1990, c.P.13 is to: • promote sustainable economic development in a healthy natural environment within the provincial policy framework; • provide for a land use planning system led by provincial policy; • integrate matters of provincial interest into provincial and municipal planning decisions by requiring that all decisions be consistent with the Provincial Policy Statement and conform, not conflict with provincial plans; • provide for planning processes that are fair by making them open, accessible, timely and efficient; • encourage co-operation and coordination among various interests; • recognize the decision making authority and accountability of municipal councils in planning; And Whereas, the Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development, and issued under the authority of Section 3 of the Planning Act requiring decisions affecting planning matters be consistent with policy statements issued under the Act; And Whereas, Policy 1.1.3.3 of the PPS requires Planning Authorities shall identify appropriate locations and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs; And Whereas, Policy 1.1.3.4 of the PPS requires Planning Authorizes identify appropriate development standards should be promoted which facilitate intensification, redevelopment, and compact form, while avoiding or mitigating risk to public health and safety; - 12 - Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm And Whereas, Policy 1.1.3.5 of the PPS requires Planning Authorities to establish and implement minimum targets for intensification and redevelopment within the built-up areas, based on local conditions; And Whereas, Policy 1.2.6.1 requires that major facilities (defined to include energy generation facilities) and sensitive land uses (defined to include residences) be appropriately designed, buffered and or separated from each other to prevent or mitigate adverse effects from odour, noise and other contaminants, minimize risk to public health and safety, and to ensure long-term viability of major facilities; And Whereas, the Places to Growth: Growth Plan for the Greater Golden Horseshoe, dated May 2019, is issued under the authority of Section 7 of the Places to Grow Act, 2005, and builds upon the policy foundation provided by the PPS; And Whereas, Policy 2.2.2.3 b) of the Growth Plan requires all municipalities to develop a strategy to achieve the minimum intensification target and intensification throughout delineated built-up areas, which will identify the appropriate type and scale of development in strategic growth areas and transition of built form to adjacent areas; And Whereas, on July 14, 2014 City of Pickering Council adopted Official Plan Amendment No 26 to the City's Official Plan, which introduced new designations and policies, and changed existing policies to create a framework for redevelopment and intensification of the City Centre, and on March 4, 2015, the Ontario Municipal Board (OMB) approved OPA 26 with modifications; And Whereas, on December 16, 2019, City of Pickering Council endorsed in principle the Kingston Road Corridor and Specialty Retailing Node Intensification Plan, dated November 2019, providing a framework for the redevelopment and intensification for the lands within the Kingston Road Corridor and the Specialty Retailing Node, and authorized staff to initiate an Official Plan Amendment to implement the vision and the Intensification Plan; And Whereas, the City of Pickering continues to direct growth in primary intensification areas of the City Centre and mixed-use corridors where these areas support higher order transit and have supporting infrastructure to support higher density development; And Whereas, the height, density, massing and scale of the Applicant's proposal for two 23 -storey buildings will result in negative impacts on the immediate and surrounding community with respect to adverse shadowing, overlook, reduce privacy, compromised views to the waterfront and disruption to the neighbourhood character; - 13 - Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm And Whereas, permanent dwelling units are specifically prohibited to be located within a federally regulated nuclear exclusion zone; And Whereas, the Applicant's proposal is not consistent with the growth and intensification, and public health and safety policies of the PPS, and does not conform with the policies of the Growth Plan; Now therefore be it resolved that the Council for The Corporation of the City of Pickering under the powers of authority granted under the Planning Act, R.SO. 1990, c.P.13 recommends: 1. That Official Plan Amendment Application OPA 19-001/P and Zoning By- law Amendment Application A 05/19, submitted by Pickering Harbour Company Ltd., to facilitate a mixed-use development consisting of two buildings having heights of 23 -storeys containing a total of 498 apartment units, and approximately 1,900 square metres of grade related commercial uses, and 200 public parking spaces to serve the public be refused; 2. In the event that the Applicant appeals to the Local Planning Appeal Tribunal (LPAT), Council authorizes City staff, its outside legal counsel and outside experts in the fields of planning, environment, transportation, urban design and other specialties, as may be required, to present and defend Council's position on Official Plan Amendment Application OPA 19-001/P and Zoning By-law Amendment Application A 05/19, submitted by Pickering Harbour Company Ltd., at the LPAT; and, 3. Staff be directed through the CAO's Office, to advise the Applicant that the Council of The Corporation of the City of Pickering is not interested in including the City owned lands at 505 Liverpool Road as part of the Applicant's visioning exercise for their lands at 591 Liverpool Road, and is not interested in either selling nor conveying to the Applicant the lands owned by the City. Note: The disposition of this matter was determined through the referral motion below: Resolution #234/20 Moved by Councillor Ashe Seconded by Councillor Pickles That the Notice of Motion regarding refusal of the Application by Pickering Harbour Company Ltd., to amend the City's Official Plan and Zoning By-law for 505 and 591 Liverpool Road, be referred to City Development for consideration - 14 - Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm and a report back to the Planning & Development Committee on May 4, 2020 or earlier if deemed appropriate, in accordance with the standard process utilized to review, assess and make recommendations on all Planning applications.. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Brenner Councillor Butt Councillor McLean Councillor Cumming Councillor Pickles Mayor Ryan Moved by Councillor Pickles Seconded by Councillor Brenner That Council take a short recess. Carried Council recessed at 9:20 pm and reconvened at 9:35 pm. 6. Correspondence 6.1 Corr. 04-20 Morgen Dobson, Regional Neighbourhood Watch Coordinator Durham Regional Police Service Re: The Implementation of a Community Neighbourhood Watch Discussion ensued regarding the retirement of the Neighbourhood Watch Coordinator and changes to the funding model, and whether the City would be able to take a more active role in the activities of the Neighbourhood Watch Program. Resolution # 235/20 Moved by Councillor Brenner Seconded by Councillor Cumming 1. That Corr. 04-20, dated January 23, 2020, from the Durham Regional Police Service (DRPS), regarding the Implementation of a Fairport Beach Community Neighbourhood Watch be endorsed; and, 2. That City Staff be directed to work with the DRPS to coordinate and install appropriate signage. - 15 - Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Carried 7. Report EC 2020-01 of the Executive Committee held on February 3, 2020 7.1 Director, Community Services & Deputy CAO, Report CS 09-20 Vehicle Data Units and Fuel Rings Standardization - Pickering Operations Centre Council Decision: 1. That Council is notified of the quote submitted by P3 -Matic Inc. in the amount of $97,341.00 (HST excluded) for the first phase of increasing the functionality of the fuel system in accordance with Section 9.04 (c) of the Purchasing Policy, wherein sole sourcing the procurement of vehicle data units and fuel rings must be compatible with the existing fuel system and to improve the continuity of existing operations; 2. That the total gross project cost of $109,995.00 (HST included), including the amount of the quotation, and other associated costs be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $99,054.00 as provided for in the approved 2019 Capital Budget; 4. That the P3 -Matic system be established as an approved City-wide standard for all future vehicle data units and fuel ring control system upgrades and installations; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Resolution # 236/20 Moved by Councillor Butt Seconded by Councillor Cumming That Report EC 2020-01 of the Executive Committee Meeting held on February 3, 2020 be adopted. Carried - 16 - Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 8. Reports — New and Unfinished Business 8.1 Director, Corporate Services & City Solicitor, Report BYL 01-20 Vehicle for Hire By-law - Follow up on Staff Consultations with Uber Discussion ensued regarding Staff consultations with Uber and Lyft, with Members of Council requesting clarification as to why similar sized municipalities were not used as comparators in establishing the fee structure outlined in the Report. Kim Thompson, Manager, Municipal Law Enforcement Services, appeared before Members of Council and responded that other municipalities conduct little enforcement, receive limited data from the Private Transportation Companies (PTC's) and that the City would take a more proactive enforcement approach to establish a level playing field for the Taxicab industry. Paul Bigioni, Director, Corporate Services & City Solicitor, noted to Council that the City would be collaborating with stakeholders throughout the first year, and adjustments would be made to the fee structure in future, if deemed necessary. Resolution # 237/20 Moved by Councillor Brenner Seconded by Councillor Cumming 1. That Report BYL 01-20 regarding the attached Vehicle for Hire By-law be received; 2. That Council enact the Vehicle for Hire By-law attached to this Report (Attachment No. 1); and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Carried on a Recorded Vote as Follows: Yes No Councillor Brenner Councillor Ashe Councillor Butt Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan - 17 - Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 8.2 Director, Engineering Services, Report ENG 01-20 Marksbury Road Outfall — Replacement - Tender No. T2020-6 Resolution # 238/20 Moved by Councillor Brenner Seconded by Councillor Pickles 1. That Tender No. T2020-6 as submitted by Esposito Bros. Construction Ltd. in the total tendered amount of $271,063.61 (HST included) be accepted; 2. That the total gross project cost of $415,663.00 (HST included), including the infrastructure design, permits, tendered amount, contract support, and other associated costs, and the total net project cost of $374,317.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $374,317.00 as follows: a) the sum of $187,159.00 to be funded from the Clean Water and Wastewater Fund, Federal contribution; b) the sum of $93,579.00 to be funded from the Clean Water and Wastewater Fund, Provincial contribution; c) the sum of $93,579.00, as provided for in the 2017 Stormwater Management Capital Budget to be financed by the issuance of debentures by the Regional Municipality of Durham over a term not to exceed 15 years; be revised to a transfer from the Rate Stabilization Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 8.3 Director, Finance & Treasurer, Report FIN 01-20 2020 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Resolution # 239/20 - 18 - Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Moved by Councillor Butt Seconded by Councillor Cumming It is recommended that Report FIN 01-20 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2020 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Carried 8.4 Director, Finance & Treasurer, Report FIN 02-20 2020 Current and Capital Budget Resolution # 240/20 Moved by Councillor Butt Seconded by Councillor Cumming 1. That Report FIN 02-20 of the Director, Finance & Treasurer be approved; 2. That Council direct staff to adopt the following guidelines in negotiating the sharing of casino revenue with Durham Region: a) That annually, the first $10 million in casino revenue be allocated to the City and the remaining balance of casino revenues be shared with Durham Region and their share be capped at $6 million per year; b) That Durham Region be requested to develop and implement a Property Tax Relief program for low income Seniors & Persons with Disabilities for the Regional share of residential property taxes; c) That Durham Region commits to reviewing the allocation of the police services budget based on the principle of achieving property tax fairness; d) That any sharing of casino revenue with Durham Region to be considered after January 1, 2021; e) That Durham Region reimburse the City for the Regional share of property taxes for the OPG leased parkland; f) That Durham Region participate as a funding partner for the Notion Road 401 project; and, - 19 - Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm g) That all legal, consulting and professional fees and expenses incurred by the City in relation to Ajax's appeals of Pickering By-law No. 7404/15 be reimbursed out of casino revenue prior to the sharing of such revenue with Durham Region. 3. That the following budget recommendations be approved; a) That the 2020 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $61,017,294 be approved; b) That the 2020 General Government Budget for grant expenditures in the total amount of $296,591 be approved; c) That the 2020 Gross Current Budget expenditures for City purposes in the amount of $52,382,912 (excluding personnel costs and grant expenditures) less estimated current revenues of $45,371,039 (City revenues of $43,873,039 plus $1,198,000 for assessment growth plus supplementary taxes of $300,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; d) That the Capital from Current expenditure in the amount of $736,363 funded from property taxes be approved; and, e) That the total final City levy under paragraphs a), b), c) and d) above, plus the following additions that result in a total final levy of $68,630,621 being an increase of approximately 2.99 percent over the 2019 Budget, be approved: i) Hiring of three additional fire fighters ($277,500) for the Seaton station and additional staffing resources for By- law ($96,000); and, ii) Service level increases that consist of $35,000 for Sunday Hours at the George Ashe Library, $150,000 for Automated Speed Enforcement and additional resources for Winter Control, Roads and Parks in the amount of $510,000 as outlined in Attachment 4. 4. That the 2020 Capital Budget for the City of Pickering with a Gross Expenditure of $58,558,005, plus an additional $187,311,000 for the City Centre project be adopted as presented: -20- Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm a) That the following capital financing sources be approved as presented in the 2020 Capital Budget: Transfer from Current Fund to Capital Fund $736,363 Transfers from Reserves: - Rate Stabilization Reserve (7021) 1,477,200 - Vehicle Replacement (7040) 1,482,000 - Major Equipment Reserve (7062) 823,000 - Casino Reserve (7067) 720,000 - Capital Replacement (7001) 556,000 - Tennis Reserve (7061) 250,000 - City Share Dev. Charges (7022) 182,012 - Self -Insurance Reserve (7020) 175,000 - Facilities Reserve (7055) 120,000 - Rec. Complex Arena Surcharge (7036) 97,000 - Rec. Complex Pool Surcharge (7035) 80,000 - Rec. Complex Core Surcharge (7034) 25,000 Transfers from Reserve Funds: - Development Charges (7601 — 7630) 110,591,354 - Federal Gas Tax Funds (7505) 4,713,000 - Third Party Contribution (7501) 3,932,940 - Roads & Bridges (7709) 2,350,000 - Animal Shelter (7706) 979,760 - Parkland (7502) 970,000 - Building Permit (7506) 552,000 - Seaton Land Group FIA (7713) 416,796 Debt - 5 yr 360,400 Debt - 10 yr 1,400,000 Debt - 15 yr 1,470,000 Debt - 20 yr 9,327,180 Debt - 25 yr 96,626,000 Internal Loan - 5 yr 626,000 Internal Loan - 10 yr 780,000 Donations 2,250,000 Federal Grant — TBD 650,000 Federal Grant — Investing in Canada 300,000 Infrastructure Program (ICIF) Provincial Grant — Ontario Community 850,000 Infrastructure Fund (OCIF) - 21 - Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Total $245,869,005 b) That total external debt financed by property taxes of $109,183,580 for the projects identified in the 2020 Capital Budget, and as indicated in this report, in the amount of $360,400 for a period not to exceed 5 years, $1,400,000 for a period not to exceed 10 years, $1,470,000 for a period not to exceed 15 years, $9,327,180 for a period not to exceed 20 years and $96,626,000 for a period not to exceed 25 years be approved; c) That the internal loans in the amount of $1,406,000 be undertaken at the discretion of the Director, Finance & Treasurer; d) That projects identified in the 2020 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt not issued, balloon payments in future years through transfer to Rate Stabilization Reserve, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof approved in the 2020 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g) That the Director, Finance & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved Capital Budget up to the amount approved; h) That the Director, Finance & Treasurer be authorized at his discretion to apply any Casino revenues attributed to 2020 towards the payment of internal loans; and, i) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended. -22- Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 5. That the Director, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 be allocated in the following manner: the first $70,000 be allocated to the Elected Officials Life Insurance Reserve and the remaining surplus be allocated in the following ratio: 25 percent to the Rate Stabilization Reserve (7021); 10 percent to the Tennis Court Reserve (7049); 10 percent to the Facilities Reserve (7055); 5 percent to the Artwork Reserve (7066) and 50 percent to the City Share DC Projects; b) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.0000) to the Facilities Reserve; and, c) The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040). 6. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary including: reduce the Contingency Account 2900.0000.0000 by $17,000 to offset the loss of the golf simulator revenue amendments to Section 07.01 c) of Policy ADM 190, to insert after the word "Plans" the following clause "including the health care spending account referenced in 7.01 b)"; and apply these changes to Directors and CAO and to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2020 final tax rates; 7. That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); 8. That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 9. That the Purchasing Policy be amended to reflect that Public Art purchases or Public Art project costs that exceed $25,000 requires Council approval; -23- City 6h DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 10.That the Director, Finance & Treasurer be authorized at his discretion to close any current and completed prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 11.That Council approve the cancellation of the following previously approved Capital projects: a) DH -3 Tillings Road — Valley Farm Road to north limit — 5321.1001 — $372,935; b) Don Beer Waste Oil Tank Replacement (5715.1803) — $21,725; c) Pickering Heritage & Community Centre (PHCC) — Construction (5719.1901) — $14,915,675; d) CHDRC Main Entrance & Core Area Renovations — Construction (5731.1901) — $4,900,000; e) CHDRC Tenant Suite Expansion (5731.1906) — $31,000; f) CHDRC Water and Fire Main Replacements (5731.1908) — $160,000; g) CHDRC Arena Waste Oil Tank Replacement (5735.1804) — $21,725; h) Museum Conservation Barn Health & Safety Upgrades (5744.1601) — $65,540; i) Traffic Speed Camera System (5320.1906) — $25,000; j) Museum Retaining Wall, Guard and Handrail Upgrades (5744.1803) — $40,000; k) Museum Backhoe/Loader Replacement (5744.1902) — $210,000; I) Museum Schoolhouse Relocation (5744.1903) — $75,000; m) Museum Schoolhouse Foundation (5744.1904) — $75,000; n) Museum Harvey House Relocation (5744.1905) — $75,000; o) Museum Harvey House Foundation (5744.1906) — $75,000; -24- Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm p) Museum Harvey House Design (5744.1907) — $30,000; and, q) Archives and Library Space (5800.1902) — $3,968,292. 12. That Council approve the change in the specifications for the replacement of health club equipment approved in the 2019 Capital Budget (account 5731.1904.6178) from two Arc Trainers, four Recumbent Bikes, one Jacob's Ladder and one Strength Machine to four Ascent Trainers, one Self Powered Ascent Trainer (SPARC), one Stairmaster Gauntlet, two SkiErgs and two Recumbent Bikes; 13.That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 14.That the Director, Finance & Treasurer be authorized at his discretion to refinance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 15. That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements (including summer rentals) on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c) Restate the 2020 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 24 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and, d) To process budget transfers during the fiscal year which do not change the overall approved property tax levy. 16. That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2020; -25- Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 17. That the Director, Finance & Treasurer be authorized to amend Sections 09.08, 13 and 13.01 of Policy ADM 190 to read as follows: 09.08 - Council approval is not required for international air travel, accommodations, registration fees and meals for economic development initiatives; 13. It is recognized that there are many communications media available to Members of Council to communicate with their constituents, including newsletters, neighbourhood letters, cooperative letters, websites and social media accounts; 13.01 - An annual budget of $10,000 for the first, second and third calendar years and an annual budget of $4,000 for the fourth year for website expenditures will be provided to each Councillor for constituent communications. The City shall cover the cost of preparing, printing and mailing newsletters, neighbourhood letters and cooperative letters, as well as the cost of creating and maintaining a website and/or social media account security measures as follows ...; 18.That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any Current Budget deficit as a result of higher than budget winter control costs; 19. That Council approve the following changes due to the receipt of the Combating Ageism & Promoting the Engagement of Seniors or (CAPES) grant to the 2020 budget expenditure and revenue accounts as presented below: a) That Revenue account (1623.2572.0000) be increased by $25,000; and b) That the following expense accounts be increased: account (2572.2394.0000) — $19,300; account (2572.2210.0000) — $2,000; and account (2572.2399.0000) — $3,700. 20.That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge and Community Benefit Charge issues, financial studies related or in support of the DC Background Study and Community Benefit Charge and issues related to the City, Seaton and/or Duffin Heights; 21. That the Financial Control Policy be amended to require that Furniture Fixtures and Equipment or FFE budgets include a breakdown of -26- Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm expenditures to allow the Treasurer to fulfill the obligations of the Financial Control Policy under subsection 02.04 b) and under the Municipal Act subsection 286(1)(d); 22.That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to protect the property tax base by defending assessment appeals through proactive assessment base management; 23.That the Director, Finance & Treasurer be authorized to adjust the per kilometre travel expense reimbursement rate (last increased in 2018) with an effective date of March 1, 2020 from 0.56 cents per kilometre to 0.59 cents per kilometres for the first 5,000 kilometres and 0.53 cents per kilometre for travel beyond 5,000 kilometres; 24. That Council authorize the Treasurer to pay the invoice for work related to William Jackson Drive in the amount of $183,329 to be funded from the DC City Share Reserve (7022) in the amount of $27,499 and DC — Transportation Services Reserve Fund (7610) in the amount of $155,830; 25. That the Director, Finance & Treasurer be authorized to increase the funding for the project management work as undertaken by Sabourin Kimble & Associates (SKA) for the Kubota lands within the Pickering Innovation Corridor in the amount of $425,000 plus net HST and these costs be recovered through Third Party Contribution; 26. That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; 27.That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.0000) to the Reserve for Sustainable Initiatives; 28. That Council amend the Community Grant policy as follows: a) That the grant application deadline date for the 2021 Community Grant Program be October 23, 2020 to give community groups sufficient time to complete their applications. 29.That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives (7053); -27- Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 30. That Council approve $50,000 to be added to 2020 Capital Budget for the purchase of a mobile licence plate recognition system to be funded from the Rate Stabilization Reserve (7021); 31.That any unspent 2020 Local Planning Appeal Tribunal (LPAT) funds budgeted under General Government consulting account (2126.2392) be transferred to the Tennis Court Reserve (7061); 32.That Council approve the combining of the previous unspent Property Maintenance Capital Budget amounts for fence replacement from accounts: 5311.1505.6181 ($213,046) and 5311.1802.6181 ($118,303) to account 5311.1505.6181; 33.That Council approve the combining of the previous unspent Parks Capital Budget amount for fence replacement from account: 5780.1818.6181 ($60,000) to account 5780.1818.6181; 34.That Council direct staff to report on Outstanding Capital projects as of July 31st and December 31st of each year; 35.That Council approve the 2020 Low Income Seniors & Persons with Disabilities grant amount to be increased from $330 to $375 per household; 36.That Council pass the attached General Municipal Fees and Charges By- law and incorporate the user fee schedule into the 2020 Current Budget: a) That Council approve revising "Schedule B — Fees Payable for Building Permits" of the Building By-law with the Building Permit fees listed in the 2020 User Fee Schedule; b) That the attached 2020 User Fee Schedule be revised to be consistent with the fees stated in the Vehicle for Hire By -Law enacted on February 24, 2020; and, c) That the indoor golf fees for prime and non -prime times be removed from the attached 2020 User Fee schedule. 37. That staff be directed to develop an implementation plan for public EV Charging Infrastructure including location and investigation of installation costs and that the appropriate funding be included in the 2021 Capital Budget in order to apply for all possible grants including the Natural Resources Canada Zero Emission Infrastructure program; -28- Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 38. That Council direct the Director, Finance & Treasurer to develop a financial plan that allocates the casino revenues only after the Community Benefit Charge (CBC) regulations have been issued and the financial impact analyzed and when the City Centre project costs are based on tender pricing with any surplus casino revenues being allocated to critical infrastructure reserves; and, 39. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Carried Later in the Meeting (See Following Motions) Resolution #241/20 Moved by Councillor Cumming Seconded by Councillor Butt That Items 2 c), 3 a) and 3 b) of the main motion be divided in order that they may be voted on separately. Item 2 c) now being before Council. Resolution #242/20 Moved by Councillor Cumming Seconded by Councillor Butt Carried 2 c) That Durham Region commits to reviewing the allocation of the police services budget based on the principle of achieving property tax fairness. Yes Councillor Brenner Councillor Butt Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan Carried on a Recorded Vote as Follows: No Councillor Ashe Item 3 a) now being before Council. -29- Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Resolution #243/20 Moved by Councillor Ashe Seconded by Councillor Pickles 3 a) That the 2020 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200), and employer contributions (Account 1400), in the total amount of $61,017,294, be approved. Carried Item 3 b) now being before Council Having previously declared a conflict of interest, Councillor McLean did not vote on the following item. Resolution # 244/20 Moved by Councillor Ashe Seconded by Councillor Pickles 3 b) That the 2020 General Government Budget for grant expenditures in the total amount of $296,591 be approved. Carried The remaining items of the main motion were then Carried. 10. By-laws 10.1 By-law 7739/20 Being a by-law to license, regulate and govern vehicles for hire within the City of Pickering. 10.2 By-law 7740/20 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. Resolution # 245/20 -30- Cty oh DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm Moved by Councillor Butt Seconded by Councillor Cumming That By-law Nos. 7739/20 and 7740/20 be approved, save and except Item 10.1, By-law 7739/20. Carried 10.1 By-law 7739/20 Being a by-law to license, regulate and govern vehicles for hire within the City of Pickering. Resolution #246/20 Moved by Councillor Butt Seconded by Councillor Cumming That By-law 7739/20 be approved. Carried on a Recorded Vote as Follows: Yes No Councillor Brenner Councillor Ashe Councillor Butt Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan 11. Other Business Councillor Brenner requested a status update regarding the sale of cannabis in the City noting that illegal sales were still easily accessed and that a legalized approach is needed. Paul Bigioni, Director, Corporate Services & City Solicitor, advised Council that a report would be forthcoming to Council in April 2020. - 31 - Cfl h DICKERING Council Meeting Minutes February 24, 2020 Council Chambers 7:00 pm 12. Confirmation By-law By-law Number 7741/20 Councillor McLean, seconded by Councillor Pickles moved for leave to introduce a By- law of the City of Pickering to confirm the proceedings of February 24, 2020. 13. Adjournment Moved by Councillor McLean Seconded by Councillor Butt That the meeting be adjourned. The meeting adjourned at 10:04 pm. Dated this 24th of February, 2020. -32- Carried Carried David Ryan, Mayor Susan Cassel, City Clerk Cty oh DICKERING Special Council Meeting Minutes February 27, 2020 Main Committee Room 3:00 pm Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel M. Carpino P. Bigioni J. Eddy R. Holborn F. Jadoon S. Karwowski S. Cassel C. Rose B. Duffield D. Ford - Chief Administrative Officer - Director, Community Services & Deputy CAO - Director, Corporate Services & City Solicitor - Director, Human Resources - Director, Engineering Services - Director, Economic Development & Strategic Projects - Director, Finance & Treasurer - City Clerk - Chief Planner - Division Head, Operations - Senior Partner, Torys LLP 1. Disclosure of Interest No disclosures of interest were noted. 2. Delegations There were no delegations. 3. In Camera Matters Resolution # 247/20 Moved by Councillor Cumming Seconded by Councillor Pickles That Council move into closed session in accordance with the provisions of Section 239 (2) of the Municipal Act and Procedural By-law 7665/18, in that the matters to be discussed relate to: -33- Cty oh DICKERING Special Council Meeting Minutes February 27, 2020 Main Committee Room 3:00 pm f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; and, k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Carried 3.1 Verbal Update from Chief Administrative Officer Re: Agreements for the Pickering City Centre Project This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution # 248/20 Moved by Councillor Cumming Seconded by Councillor Pickles That Council rise and ratify the recommendations from the in -camera portion of the Special Meeting of Council. Carried Mayor Ryan stated that during the closed portion of the meeting, Council discussed matters related to instructions to be applied to negotiations regarding the Pickering City Centre Project and received advice subject to solicitor -client privilege. 4. Open Session - Matters for Consideration 4.1 Chief Administrative Officer, Report CAO 01-20 Payment of outstanding fees related to architect and consultant fees for the Pickering City Centre Project Resolution # 249/20 Moved by Councillor Cumming Seconded by Councillor Butt 1. That Report CAO 01-20 of the Chief Administrative Officer be approved; -34- City 6h DICKERING Special Council Meeting Minutes February 27, 2020 Main Committee Room 3:00 pm 2. That Council authorize the Director, Finance & Treasurer to pay invoices related to the architect and consultant fees for the Pickering City Centre in the amount of $1,833,797.84 (inclusive of HST) and the project cost be charged to capital account 5192.2001.0000; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Unanimously on a Recorded Vote 5. Confirmation By-law By-law Number 7742/20 Councillor Ashe, seconded by Councillor Pickles moved for leave to introduce a by-law of the City of Pickering to confirm the proceedings of February 27, 2020. 6. Adjournment Moved by Councillor Cumming Seconded by Councillor Butt That the meeting be adjourned. The meeting adjourned at 4:56 p.m. Dated this 27th of February, 2020. -35- Carried Carried David Ryan, Mayor Susan Cassel, City Clerk Cty oh DICKERING Executive Committee Meeting Minutes March 2, 2020 Council Chambers — 2:00 pm Chair: Councillor Butt Present: Councillors: M. Brenner S. Butt I. Cumming B. McLean D. Pickles Absent: Mayor David Ryan K. Ashe Also Present: T. Prevedel M. Carpino P. Bigioni R. Holborn F. Jadoon S. Karwowski C. Rose S. Cassel M. Gadzovski S. Booker R. Pym C. Whitaker A. Mostert L. Harker - Chief Administrative Officer - Director, Community Services & Deputy CAO - Director, Corporate Services & City Solicitor - Director, Engineering Services - Director, Economic Development & Strategic Projects - Director, Finance & Treasurer - (Acting) Director, City Development & Chief Building Official - City Clerk - Division Head, Water Resources & Development Services - Manager, Capital Projects & Infrastructure - Principal Planner, Strategic Initiatives - Supervisor, Sustainability - Senior Coordinator, Landscape & Parks Development - Deputy Clerk 1. Disclosure of Interest No disclosures of interest were noted. 2. Delegations 2.1 Tim Arnott, Representing One Toronto Gaming & Triple Properties Re: Pickering Casino Opening Traffic Management Plan Tim Arnott, representing One Toronto Gaming & Triple Properties, appeared before the Committee to provide an overview of the Pickering Casino Opening 1 -36- Cty oh DICKERING Executive Committee Meeting Minutes March 2, 2020 Council Chambers — 2:00 pm Chair: Councillor Butt Traffic Management Plan. Through the aid of a PowerPoint presentation, Mr. Arnott noted that the objectives of the Traffic Management Plan are to ensure the safety of the public at all times during the opening of the facility and beyond, to minimize disruption to the normal traffic flow in the communities surrounding the facility, and to enable the safe and efficient movement of traffic, emergency services, and people to and from the facility. He noted that the soft opening date for the casino, which would be for VIP invites only, was scheduled for April 8, 2020, stating that this mid -week date has been selected to draw out some of the initial surge of attendance outside of peak hours to reduce the impacts of the opening day. Mr. Arnott provided an overview of the various strategies that have been created to address overall traffic management and noted that they have been working closely with significant stakeholders in the preparation of these strategies. Mr. Arnott continued, providing an overview of the extensive site signage plan, which includes on and off site signage, signage on arterial roads, and a combination of permanent and temporary signage. He noted that there would be one road closure on Church Street, which would be closed during the opening to further optimize how traffic gets into the site and to minimize the traffic impact in the area. He noted that traffic monitoring would be happening in real time, and that they would receive updates to adjust signal timings on the day of, if necessary. Mr. Arnott advised the Committee that through their Communications Strategy with Provincial and municipal agencies, they would be coordinating notices for public outreach, and ensuring that messages are communicated through a variety of outlets. A question and answer period ensued between Members of Council and Mr. Arnott regarding: • the timing of signage being erected, specifically those pertaining to road closures; • whether there would be a "fast lane" for taxis and ride sharing programs, and ensuring communications with these groups so that they are aware of the traffic management plan; • bus routes to the casino from the Ajax and Pickering GO stations; • ensuring that the City's Communication Team receives consistent, ongoing messaging to be shared by all stakeholders, which could be shared on the City's website and social media; • emergency plan or strategy, and whether Staff on site have been trained in First Aid or fire suppression; • ensuring that signage is clear as it pertains to casino opening and road closure dates; 2 -37- Cty oh DICKERING Executive Committee Meeting Minutes March 2, 2020 Council Chambers — 2:00 pm Chair: Councillor Butt • whether the gates to the parking lot will be open before opening hours to reduce traffic congestion on the roads; • how long roads will be closed for, and the direction of traffic during the opening event; • the availability of accessible parking spots; and, • whether Durham Region Specialized Transit Services have been contacted to ensure services are available for those that require it. 2.2 Don Given, Triple Properties Re: Durham Live Development Review Process Don Given, Malone Given Parsons Ltd., appeared before the Committee representing the applicant, Triple Properties. Through the aid of a PowerPoint presentation, Mr. Given provided an overview of the project implementation sequencing, noting that certain holding provisions have been lifted which have allowed the project to move forward. Mr. Given noted that the Region of Durham does not want intersections undergoing construction simultaneously, which will require that construction be undertaken in sequence. He also noted that there are delays in proceeding with construction on the south side of the property, as the applicant does not yet own these lands. He advised the Committee that the applicant would be proceeding with a site plan application to rezone the urban reserve for the lands east of Squires Beach Road for the film studio, but that this is taking longer than expected due to a complicated water system in the area. Mr. Given provided an overview of the phases of the Durham Live Master Plan, noting that the proposed market district will attract people to the area and complement the casino well, and that there have been discussions regarding the need for office space. Mr. Given further noted that there would be an environmental assessment required for the partial interchange at Church Street and Highway 401, and that this was anticipated to be completed by Winter 2022. He stated that the environmental assessment and lifting of the remaining holding provisions would allow for the full build out of Durham Live and that discussions regarding the new road connections between Pickering GO Station and Westney Road are ongoing between the Town of Ajax and the Region of Durham. Mr. Given advised Council that the next steps involve discussions with Metrolinx on transit connections and an Official Plan Amendment submission to Durham Region and the City of Pickering to designate Durham Live as a "Regional Centre" to allow additional permitted uses, including retail and residential uses. A question and answer period ensued between Members of Council and Mr. Given regarding: Cty oh DICKERING Executive Committee Meeting Minutes March 2, 2020 Council Chambers — 2:00 pm Chair: Councillor Butt • anticipated timelines for the opening of the hotel, and whether this process could be expedited; • adjacent landowners and whether Triple Properties have been working with these landowners to come up with a coordinated approach to development; • cost sharing opportunities for road construction; • whether the Provincial government is looking at innovative ways to address the proposed Highway 401 interchange at Church Street, and that a joint Environmental Assessment with the Town of Ajax would be ideal; • if VIA Rail Canada had been approached regarding adding a stop near Durham Live; and, • the number of phases involved in the full build out of the Durham Live Master Plan. 2.3 Mary -Anne Pietrusiak, Pickering Rouge Canoe Club Nancy Cyros, Pickering Rouge Canoe Club Re: Relocating the Pickering Rouge Canoe Club to Progress Frenchman's Bay East Park to Accommodate Inclusive Programs Mary -Anne Pietrusiak, Commodore, Pickering Rouge Canoe Club (PRCC), appeared before the Committee and through the aid of a PowerPoint presentation, Ms. Pietrusiak outlined the PRCC's history and programs offered, noting that they are a non-profit, volunteer organization. Ms. Pietrusiak noted that the Club has been working for many years with the City and the Toronto and Region Conservation Authority (TRCA) to find a stable, permanent, modern site, as their current site was never meant to be permanent and is being decommissioned. She requested that Council support the Club's recommendation to proceed with relocating to Progress Park, and outlined the suitability of the site for the Club's needs. Nancy Cyros, PRCC, appeared before the Committee to provide an overview of the Special Olympics Program and outlined the community value of the program for Pickering and Durham Region. Ms. Cyros provided the City Clerk with letters of support received from local residents, and a petition from those in support of the new site for the PRCC. Discussion continued regarding the TRCA, and whether they were in support of the new site for the PRCC. Members of Council questioned whether the letters of support received were from local residents in the immediate area of Progress Park and if the relocation of the Club would be disruptive to residents in the area. Ms. Pietrusiak responded to Members of Council, noting that the disruption would be minimal, in that there would be limited hours of operation and limited additional traffic. 4 -39- Cty oh DICKERING Executive Committee Meeting Minutes March 2, 2020 Council Chambers — 2:00 pm Chair: Councillor Butt 3. Matters for Consideration 3.1 Director, Community Services & Deputy CAO, Report CS 05-20 Vending Services Agreement - Naccaration Enterprises Limited Recommendation: Moved by Councillor McLean Seconded by Councillor Pickles 1. That the Mayor and City Clerk be authorized to execute a Vending Services Agreement with Naccaration Enterprises Limited as set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services & Deputy CAO and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 3.2 Director, Finance & Treasurer, Report FIN 03-20 Statement of the Treasurer Respecting 2019 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Recommendation: Moved by Councillor McLean Seconded by Councillor Pickles It is recommended that Report FIN 03-20 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2019 be received for information. Carried Cty oh DICKERING Executive Committee Meeting Minutes March 2, 2020 Council Chambers — 2:00 pm Chair: Councillor Butt 3.3 Director, City Development & CBO, Report PLN 03-20 Sustainable Pickering Year -in -Review Recommendation: Moved by Councillor McLean Seconded by Councillor Pickles That Report PLN 03-20 of the Director, City Development & CBO, on the release of the 2nd Annual Sustainable Pickering Year -in -Review, be received for information. Carried 4. Other Business 4.1 Councillor Butt requested that Staff explore possibilities for the City to implement guidelines to eliminate plastic shopping bags in the City of Pickering. Tony Prevedel, Chief Administrative Officer, advised Council that the City is currently working with the Province to determine what guidelines are permissible for the City to implement. 5. Adjournment Moved by Councillor McLean Seconded by Councillor Cumming That the meeting be adjourned. Carried The meeting adjourned at 3:35 pm. Cty oh DICKERING Planning & Development Committee Meeting Minutes March 2, 2020 Council Chambers — 7:00 pm Chair: Councillor Brenner Present: Councillors: M. Brenner S. Butt I. Cumming B. McLean D. Pickles Absent: Mayor David Ryan K. Ashe Also Present: T. Prevedel M. Carpino P. Bigioni C. Rose S. Cassel R. Pym L. Harker - Chief Administrative Officer - Director, Community Services & Deputy CAO - Director, Corporate Services & City Solicitor - (Acting) Director, City Development & Chief Building Official - City Clerk - Principal Planner, Strategic Initiatives - Deputy Clerk 1. Disclosure of Interest No disclosures of interest were noted. 2. Statutory Public Meetings Councillor Brenner, Chair, gave an outline of the requirements for a Statutory Public Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the By-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Local Planning Appeal Tribunal (LPAT), and may not be entitled to be added as a party to the hearing unless, in the opinion of LPAT, there are reasonable grounds to do so. Catherine Rose, (Acting) Director, City Development & Chief Building Official, appeared before the Committee to act as facilitator for the Statutory Public Meeting portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. 2.1 Information Report No. 04-20 Draft Plan of Subdivision Application SP -2015-03 (R) 1 -42- Cty oh DICKERING Planning & Development Committee Meeting Minutes March 2, 2020 Council Chambers — 7:00 pm Chair: Councillor Brenner Zoning By-law Amendment Application A 05/15 (R) Seaton TFPM Inc. Part Lots 17 to 19, Concession 4, Part Lots 17 to 21, Concession 5 Seaton Community A statutory public meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. Ross Pym, Principal Planner, Strategic Initiatives, appeared before the Committee to provide an overview of the Draft Plan of Subdivision Application SP -2015-03 (R), and Zoning By-law Amendment Application A 05/15 (R). Through the aid of a PowerPoint presentation, Mr. Pym outlined the subject lands, noting that this will be one of the larger subdivisions in the City of Pickering. He noted that most of the surrounding lands are owned by the Province of Ontario and are natural heritage lands, and that the subdivision is a "complete neighbourhood", composed of a wide variety of land uses. He outlined details of the draft plan of subdivision, the policy framework, and the planning and development comments received. Constance Ratelle, Korsiak Urban Planning, representing Seaton TFPM, appeared before the Committee on behalf of the applicant, stating she was in attendance to respond to any questions raised, and looked forward to continuing to work with the City on the application. No members of the public appeared in support of or opposition to this application. A discussion period ensued with Members of Council raising questions pertaining to: • the proposed locations of the 3 stormwater management ponds and if the locations are influenced by drainage points on the lands, with Staff noting that low spots require these ponds so as to not impact the integrity of the development; • whether the City was reviewing other options related to stormwater management; • anticipated timelines for this development; • the City's notification process, and the number of residents notified of this application; • whether there is a planned expansion for Brock Road from a 2 lane highway to 4 lanes, and if this expansion would require the extension of water and sewer; • the anticipated population of the development; • ingress and egress of the development; 2 -43- Cty oh DICKERING Planning & Development Committee Meeting Minutes March 2, 2020 Council Chambers — 7:00 pm Chair: Councillor Brenner • proposed greenspace for the development and if there will be sufficient neighbourhood parks and related amenities; and, • the Provincial Policy Statement that will be taking effect in May 2020, and whether the City would be working with the applicant to ensure conformity with the guidelines. 3. Delegations There were no delegations. 4. Planning & Development Reports 4.1 Director, City Development & CBO, Report PLN 04-20 The Municipal Comprehensive Review of the Durham Regional Official Plan: Environment and Greenlands System Discussion Paper, September 2019 Brief discussion ensued regarding the Waterfront Places, with Staff noting that although the Regional Official Plan speaks to intensification at the waterfront, the City has authority to determine where intensification occurs. Questions were raised regarding the Greenbelt and the Oak Ridges Moraine, with Members of Council requesting clarification from Staff if there are distinct policies that apply to each area, or whether they have been merged. Staff were requested to review the Region's land use policies in terms of federally regulated restricted land use areas, noting that the Regional policies are silent on this matter, and further requested that Staff address this matter when the report comes back to Council on March 23, 2020. Recommendation: Moved by Councillor McLean Seconded by Councillor Butt 1. a) That the goals for the Environment and Greenlands System in the current Regional Official Plan are still relevant and appropriate; b) That the policy framework where the natural environment and agricultural lands intersect be clarified; and, c) That the Regional Official Plan incorporate a climate change lens recognizing the impact climate change may have on the natural environment and infrastructure; 3 -44- City 6h DICKERING Planning & Development Committee Meeting Minutes March 2, 2020 Council Chambers — 7:00 pm Chair: Councillor Brenner 2. a) That policies be introduced in the Regional Official Plan that promote greater collaboration with conservation authorities respecting the investigation and implementation of mechanisms for the control of invasive species and pests throughout the Region; and, b) That policies be introduced in the Regional Official Plan that promote education programs that help to create an awareness of invasive species and pests present in the Region; 3. That policies that address the matter of excess soil/soil conservation be included in the Regional Official Plan in order that existing drainage patterns are maintained, sedimentation and erosion is mitigated, disturbance of landform characteristics are minimized, groundwater, watercourses and natural heritage features are protected, infrastructure is safeguarded, quality of soils is tested to ensure that human health and the environment is protected, and the impact of fill hauling on residents is mitigated; 4. That, if the Region adds policies in its Official Plan to restrict or limit the land application of septage (which is waste material removed from portable toilets, sewage holding tanks and septic systems), it is not clear what mechanism the Region would have to enforce such policies; 5. That policies regarding ecosystem compensation and valuation be included in the Regional Official Plan in order to address the socio-economic benefits and loss associated with natural heritage and hydrologic features and their functions due to development impacts; 6. a) That the Region consider requesting the Province to make resources available to Indigenous Peoples to facilitate the sharing of Traditional Ecological Knowledge; and, b) That the Region, through a coordinated consultation with the Indigenous communities within the Region, endeavour to provide guidance to local area municipalities in terms of who, and how, these communities can appropriately be consulted; 7. a) That, in the future, the Region provide financial support for the LEAF program (backyard tree planting program), and others as appropriate; and, b) That the Region continue and expand its support for environmental stewardship through financial resource contributions, and by 4 -45- Cty oh DICKERING Planning & Development Committee Meeting Minutes March 2, 2020 Council Chambers — 7:00 pm Chair: Councillor Brenner including policy in the Regional Official Plan that encourages participation with local area municipalities, conservation authorities and others as appropriate; 8. That the Region continue to use the "Major Open Space" designation on non -prime agricultural lands, in the new Regional Official Plan; 9. a) That, since each "Waterfront Places" location within Durham is unique, the designation and delineation of Waterfront Places be dealt with as a local planning matter, similar to the approach for Local Centres; and, b) That the Waterfront Places symbols be removed from the Regional Official Plan, and that local municipalities be provided with greater discretion regarding the identification of areas for growth, and the distribution and density of development within their municipalities; 10. a) That an Open Space Linkages designation continue to be identified in the Regional Official Plan for the Rouge-Duffins Wildlife Corridor in Pickering, as it represents an east -west corridor for flora and fauna, as well as the location for trails for the movement of people; b) That the Region include policies that address the preparation of a "Rouge-Duffins Wildlife Corridor Management Plan" and establishes funding for ongoing maintenance and restoration of the Rouge- Duffins Wildlife Corridor in the Regional Official Plan; and, c) That the Waterfront Link north of the Pickering Nuclear Generating Station continue to be identified in the Regional Official Plan in recognition of its importance as an east -west corridor for flora and fauna, as well as for the movement of people; 11. a) That policies be included in the Regional Official Plan that establish separate tree canopy targets for urban and rural areas, following the identification of the current baseline; and, b) That the implementation of Regional Road tree planting be assumed by the Region to demonstrate their partnership in improving the tree canopy; 12. That if the Region decides to include targets for other natural heritage and hydrologic features in addition to woodlands in the Regional Official Plan, Cty oh DICKERING Planning & Development Committee Meeting Minutes March 2, 2020 Council Chambers — 7:00 pm Chair: Councillor Brenner they consult with the conservation authorities and other appropriate experts; 13. That the Region leave it to the local area municipalities to include the more detailed policies prescribing minimum vegetation protection zones in their official plans; 14. a) That the Region adopt an "overlay" approach to identifying where key natural heritage and key hydrologic features form a component of the Natural Heritage System at the regional level; b) That appropriate policy language be included to allow for adjustments to the overlay where it is deemed appropriate by lower - tier municipalities in consultation with their conservation authorities through various means, such as site specific environmental impact studies, without the need for amendments to the Regional Official Plan; and, c) That the Region have an upper -tier level Natural Heritage System that primarily reflects the Provincial Natural Heritage System, and encourage area municipalities to maintain their own established natural heritage systems; 15. a) That, in considering policies and/or mapping related to wildland fire hazards, the Region identify areas of potential for hazardous forest types for wildland fire as a screening tool to inform development decisions, as well as for awareness and education; and, b) That the Region consider including wildland fire hazard policies in the Regional Official Plan in order to apply a consistent approach to mitigation as well as appropriate mitigation measures; 16. That the Region keep the current policies in the Regional Official Plan that provide guidance on the conveyance of land for natural heritage conservation as they adequately address the matter; 17. That the Region consider implementing policies that provide additional detail regarding the requirements for an Environmental Impact Study (EIS) that include, but are not limited to, the requirement that an EIS describe: • the mitigation, improvement and restoration measures to be used to address the environmental conditions to ensure that the proposed development or site alteration will have no adverse impacts on the natural heritage system or its related ecological functions; 6 -47- Cty oh DICKERING Planning & Development Committee Meeting Minutes March 2, 2020 Council Chambers — 7:00 pm Chair: Councillor Brenner • the location and extent of the environmental features and functions that should be preserved; and, • the recommendations for appropriate buffers between the area of development or site alteration; 18. That the Region consider enhancing its definition of "sensitive uses" and including more detailed assessment information within the Regional Official Plan; 19. a) That the Region recognize the following additional sectors as being impacted by climate change: fisheries; finance and insurance; infrastructure; mental health; vulnerable populations; organizational risk management and emergency preparedness; summer recreation; and urban tree canopy health; b) That the Region understand that the City's vision for climate change and adaptation for Durham is a holistic approach based on a framework for sustainability, wherein policies about climate change should address the following objectives: healthy environment; healthy economy; healthy society; responsible development; and responsible consumption; c) That the Region consider implementing policies that address the changing climate and methods, techniques and best practices for adaptation, mitigation and resiliency in the Regional Official Plan; d) That the Region introduce a policy in the Regional Official Plan identifying the advocacy role that it can play in adapting to climate change in collaboration with all levels of government and a wide variety of stakeholders; and, e) That the Region recognize the Rouge National Urban Park and its management objectives in the Regional Official Plan. Carried 5. Other Business There were no items of other business. Cts og DICKERING Planning & Development Committee Meeting Minutes March 2, 2020 Council Chambers — 7:00 pm Chair: Councillor Brenner 6. Adjournment Moved by Councillor Pickles Seconded by Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 7:37 pm. Cty oh DICKERING Special Council Meeting Minutes March 9, 2020 Main Committee Room 9:30 am Present: Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Absent: Mayor David Ryan Also Present: T. Prevedel M. Carpino K. Bentley P. Bigioni R. Holborn F. Jadoon S. Karwowski S. Cassel C. Rose A. Haniff L. Harker - Chief Administrative Officer - Director, Community Services & Deputy CAO - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Engineering Services - Director, Economic Development & Strategic Projects - Director, Finance & Treasurer - City Clerk - Chief Planner - Senior Economic Development Officer - Deputy Clerk 1. Disclosure of Interest No disclosures of interest were noted. 2. Discussion Items 2.1 Karen Wianecki, Director, Practice Planning Solutions Inc. Re: City of Pickering Council -Driven Strategic Plan Councillor Ashe, Deputy Mayor, welcomed Members of Council and City Staff to the meeting to discuss Council -driven strategic planning priorities. Deputy Mayor Ashe noted that this is the first time in recent City of Pickering history that a Strategic Plan has been developed, and that the meeting would provide an opportunity for Council to develop a collective list of priorities, and invited Members to share their thoughts openly and creatively. -50- Cty oh DICKERING Special Council Meeting Minutes March 9, 2020 Main Committee Room 9:30 am Paul Bigioni, Director, Corporate Services & City Solicitor welcomed Karen Wianecki, Director, Planning Solutions Inc. Mr. Bigioni advised that Ms. Wianecki has led numerous strategic planning processes for municipalities, including the Region of Durham, and that this process would assist the City of Pickering in prioritizing their goals and provide a way forward. Karen Wianecki, Director, Practice Planning Solutions Inc., appeared before Council to provide a presentation which included the purpose and key objectives in the development of a Strategic Plan. Through the aid of a PowerPoint presentation, Ms. Wianecki outlined the workshop structure and noted that it would include consideration of the trends and drivers of change that would impact the City, assessment of key departmental accomplishments, ongoing commitments and new priorities, and would collectively define a set of practical and pragmatic Council -driven strategic priorities for this term of Council. Throughout the presentation, Ms Wianecki invited Members of Council to provide feedback on several key areas. Highlights of the discussion included: • the phases of the Strategic Plan process and what each phase would entail; • the relation between the strategic plans for the City and the Region of Durham and the need to ensure they complement each other; • the importance of community engagement and the two phased approach in the process that would involve input from residents into the various priorities of the City; • the identification of priorities already included in the 2020 budget and capital forecast; • the key drivers of change in Pickering, including climate change, demographic changes, increases in density, transportation issues and congestion, major development, and the growing lack of public confidence in all levels of government; • leveraging communication opportunities with the community through the use of social media; • the need to work with other levels of government to address housing, health and transportation issues; • the need to be able to provide measurable data to demonstrate that the set priorities are being accomplished; • the need to consider expanded parks and greenspace and places of worship as the population continues to increase; • providing more amenities, restaurants and places of entertainment to attract and retain residents; • maintaining the City's capital assets, and the need to have a facility inventory to ensure that all residents have access to the programs and services needed; - 51 - Cty oh DICKERING Special Council Meeting Minutes March 9, 2020 Main Committee Room 9:30 am • the importance of building resiliency within the community, including affordability, public trust, and creating an accessible community; • ensuring that the opportunities surrounding the innovation corridor are maximized in the City's economic development strategy, including attracting jobs and providing increased office space; • the need to focus on the City's waterfront as an important asset noting the rising water levels and the need to ensure that recreational programs and activities can continue on the waterfront despite the rising levels; • identifying the need for a nuclear strategy for the decommissioning of the Pickering Nuclear Plant; • the importance of an integrated transportation system, including a high speed, high frequency rail line across the northern part of the City; • the need to demonstrate progress on City initiatives, including but not limited to, the completion of the west spit at Frenchman's Bay, commencement of the City Centre development, the opening of the Durham Live casino, and the development and urbanization of the Kingston Road corridor; • the importance of a community-based Strategic Plan with tangible results that can be realized by July 2022 and the associated financial responsibility as a unifier and common interest to all residents; and, • incorporating flexibility in the Plan so the City is able to respond to change in the broader environment as needed. Ms. Wianecki provided a brief overview of the comments received, noting that "resiliency, responsibility, and results" were the important overarching themes discussed. She stated that the Plan would focus on improved accountability, enhanced communication, responsible government, creating partnerships, and focusing on a critical and small set of priorities. Ms. Wianecki noted that the next steps would include the compilation of comments received, and that this would be shared with the community for their input prior to coming to Council for approval. 3. Confirmation By-law By-law Number 7743/20 Councillor Brenner, seconded by Councillor Butt moved for leave to introduce a by-law of the City of Pickering to confirm the proceedings of March 9, 2020. 4. Adjournment Moved by Councillor Brenner Seconded by Councillor Cumming ▪ 52 - Carried Cts DICKERING Special Council Meeting Minutes March 9, 2020 Main Committee Room 9:30 am That the meeting be adjourned. The meeting adjourned at 12:02 pm. Dated this 9th of March, 2020. -53- Carried Kevin Ashe, Deputy Mayor Susan Cassel, City Clerk Cty oh DICKERING Special Council Meeting Minutes March 11, 2020 Main Committee Room 4:00 pm Present: Deputy Mayor Kevin Ashe Councillors: M. Brenner S. Butt I. Cumming B. McLean D. Pickles Absent: Mayor David Ryan Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor S. Cassel - City Clerk D. Ford - Senior Partner, Torys LLP 1. Disclosure of Interest No disclosures of interest were noted. 2. In Camera Matters Resolution #250/20 Moved by Councillor Pickles Seconded by Councillor Butt That Council move into closed session in accordance with the provisions of Section 239 (2) of the Municipal Act and Procedural By-law 7665/18, in that the matters to be discussed related to: f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; and, k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Carried -54- Cty oh DICKERING Special Council Meeting Minutes March 11, 2020 Main Committee Room 4:00 pm 2.1 Verbal Update from Chief Administrative Officer Re: Agreements for the City Centre Project This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #251/20 Moved by Councillor Pickles Seconded by Councillor Butt That Council rise from the closed session. Carried 3. Confirmation By-law By-law Number 7744/20 Councillor Brenner, seconded by Councillor Cumming moved for leave to introduce a by- law of the City of Pickering to confirm the proceedings of March 11, 2020. 4. Adjournment Moved by Councillor Butt Seconded by Councillor McLean That the meeting be adjourned. Carried Carried The meeting adjourned at 6:55 p.m. Dated this 11th day of March, 2020. Kevin Ashe, Deputy Mayor Susan Cassel, City Clerk - 55 - Cty oh DICKERING Special Council Meeting Minutes March 13, 2020 Main Committee Room 10:45 am Present: Deputy Mayor Kevin Ashe Councillors: M. Brenner S. Butt I. Cumming B. McLean Absent: Mayor David Ryan D. Pickles Also Present: T. Prevedel M. Carpino P. Bigioni J. Hagg F. Jadoon S. Karwowski S. Cassel S. Boyd M. Guinto S. Christou S. Muir L. Harker - Chief Administrative Officer - Director, Community Services & Deputy CAO - Director, Corporate Services & City Solicitor - Fire Chief - Director, Economic Development & Strategic Projects - Director, Finance & Treasurer - City Clerk - Deputy Fire Chief - Manager, Public Affairs & Corporate Communications - Supervisor, Human Resources - Coordinator, Corporate Communications & Community Engagement - Deputy Clerk 1. Disclosure of Interest No disclosures of interest were noted. 2. Matters for Consideration 2.1 Verbal Update from the Deputy Chief Administrative Officer Re: COVID-19 Tony Prevedel, Chief Administrative Officer, provided an update on events relating to the COVID-19 pandemic. He noted that the City has been in contact with other municipalities to ensure a consistent approach, and have been awaiting direction from the Durham Region Health Department as to closures to City Facilities and events but that no direction had yet been received. -56- Cty oh DICKERING Special Council Meeting Minutes March 13, 2020 Main Committee Room 10:45 am Marisa Carpino, Director, Community Services & Deputy Chief Administrative Officer, appeared before Council and advised that Councillor Pickles had coordinated a phone call with the Chief Medical officer of Health on March 12, 2020 to inquire about plans underway at the Province. Ms. Carpino stated that Staff were currently identifying business continuity plans and that decisions needed to be made as to what services and programs the City would continue to provide. She stated that as matter of public safety, that as of Friday, March 13th at 4:30 pm, all City facilities, with the exception of City Hall, will be closed until April 6th in conjunction with the School Board closures. In addition, she noted that all City events, including March Break Camps, will be cancelled until further notice. Ms. Carpino commented that the City would be looking at staff complement, and that the Human Resources Department would be preparing communications to employees pertaining to employment benefits, and looking at business continuity arrangements. A question and answer period ensued between Members of Council and Marisa Carpino, Director, Community Services & Deputy Chief Administrative Officer, regarding: • abilities for Staff to work from home; • whether the City is considering interim or top -up payments for City Staff that are unable to work from home during Facility closures and required to apply for Unemployment Benefits; • whether the Pickering Library would be continuing to provide e -books while the Libraries are closed; • the emergency preparedness plan of Pickering Fire Services; • concerns with the City's senior and rural populations accessing media notifications pertaining to City closures; • whether COVID-19 screening centres will be established in the City; • concerns regarding lack of revenues due to facility closures; and, • the potential for electronic participation of Members of Council in the event of a quarantine or inability for Members to meet. Members of Council requested that the City Clerk follow up with the Provincial Government pertaining to an amendment to the Municipal Act, 2001, which would allow Members of Council to participate in Council meetings remotely during an emergency in light of the limitation under the current statute as it pertains to quorum. Resolution # 252/20 Moved by Councillor Brenner Seconded by Councillor Cumming - 57 - Cty oh DICKERING Special Council Meeting Minutes March 13, 2020 Main Committee Room 10:45 am 1 That the City of Pickering Emergency Measures By-law #5468/99, be amended to: a) delegate authority for Council's legislative powers under the Municipal Act, 2001, and under any legislation to the Mayor, exclusively for use in emergencies; and, b) delegate authority for administrative powers under the Municipal Act, 2001, and under any other legislation to the Chief Administrative Officer and Deputy Chief Administrative Officer, exclusively for use in emergencies should Council not be able to convene and the Mayor and CAO shall update Members of Council on any measures taken within 24 hours. Carried 3. Confirmation By-law By-law Number 7745/20 Councillor McLean, seconded by Councillor Brenner moved for leave to introduce a by- law of the City of Pickering to confirm the proceedings of March 13, 2020. 4. Adjournment Moved by Councillor Cumming Seconded by Councillor Butt That the meeting be adjourned. The meeting adjourned at 11:43 am. Dated this 13th of March, 2020. -58- Carried Carried Cts og DICKERING Special Council Meeting Minutes March 13, 2020 Main Committee Room 10:45 am Kevin Ashe, Deputy Mayor Susan Cassel, City Clerk -59- Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 17th Floor Toronto ON M7A 2J3 Tel.: 416 585-7000 Ministere des Affaires municipales et du Logement Bureau du ministre 777, rue Bay, 17e etage Toronto ON M7A 2J3 Tel.: 416 585-7000 February 28, 2020 Dear Head of Council: RE: Provincial Policy Statement, 2020 Corr. 05-20 Earlier today, the government of Ontario released the Provincial Policy Statement (PPS), 2020. The PPS is an important part of Ontario's land use planning system, setting out the provincial land use policy direction that guides municipal decision- making. Municipalities play a key role in implementing provincial land use policies through local official plans, zoning by-laws and other planning decisions. The Planning Act requires that decisions on land use planning matters be "consistent with" PPS policies. The PPS, 2020 supports implementation of More Homes, More Choice: Ontario's Housing Supply Action Plan and includes key changes to: • Encourage an increase in the mix and supply of housing • Protect the environment and public safety • Reduce barriers and costs for development and provide greater certainty • Support rural, northern and Indigenous communities • Support the economy and job creation The PPS, 2020 works together with other recent changes to the land use planning system — including changes to the Planning Act through Bill 108, More Homes, More Choice Act, 2019 and A Place to Grow: Growth Plan for the Greater Golden Horseshoe. Collectively, these changes support key government priorities of increasing housing supply, supporting job creation and reducing red tape — while continuing to protect Ontarians' health and safety and the environment, including the Greenbelt. The PPS, 2020 policies will take effect on May 1, 2020. It will replace the Provincial Policy Statement, 2014. In accordance with section 3 of the Planning Act, all decisions affecting land use planning matters made after this date shall be consistent with the PPS, 2020. My ministry will be in touch to provide education and training for municipal staff to support implementation of the new policies. ...12 -60- - 2 For more information about the PPS, 2020, please visit ontario.ca/PPS where you will find • A digital version of the PPS, 2020 • A link to the decision notice on the Environment Registry of Ontario (ERO #019- 0279) If you have any questions about the Provincial Policy Statement, 2020, please contact the ministry at provincialplanning©ontario.ca or by calling 1-877-711-8208. Sincerely, i,:71,0,,,,, Steve Clark Minister c: Planning Head, Planning Board Secretary -Treasurer, and/or Clerks - 61 - Cly �J DICKERING Memo To: Susan Cassel City Clerk From: John Hagg Fire Chief Copy: Mayor Ryan Members of Council Directors Subject: Emergency Measures By-law March 17, 2020 Please find enclosed a draft By-law for enactment further to the Council direction provided at the Special Council Meeting held on March 13, 2020, regarding delegated authority to the Mayor and/or CAO during emergencies should Council be unable to convene. The delegated authority provisions are included in Section 10 of the attached By-law. In addition to these provisions, housekeeping adjustments have been included in the new by-law that: • Update terminology/language to reflect changes in Provincial Acts; and, • Delete language and definitions that no longer apply. The attached By-law is presented to City Council at its meeting scheduled for March 18, 2020. -62- The Corporation of the City of Pickering By-law No. 7746/20 Being a by-law to provide for a prompt and coordinated response to an emergency Whereas pursuant to Section 3 (1) of the Emergency Management and Civil Protection Act, R.S.O. 1990, C.E. 9, as amended, the Council of a Municipality may pass a By -Law formulating or providing for the formulation of an emergency plan governing the provision of necessary services during an emergency and the procedures under and the manner in which employees of the municipality and other persons will respond to the emergencies; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: Short Title 1. This By -Law may be cited as the "Emergency Measures By -Law". Interpretation 2. In this By -Law, (a) "Act" means the Emergency Management and Civil Protection Act, R.S.O. 1990; (b) "Agent" means a person, persons, company or any other organization employed to act on behalf of the City of Pickering; (c) "Council" means the Council of The Corporation of the City of Pickering; (d) "Councillor" means a Member of Council; (e) "Director" means the Director of a City of Pickering department; (f) "Emergency" means a present or imminent event in respect to which the City of Pickering believes prompt co-ordination of action or regulation of persons or property must be undertaken to protect property or the health, safety or welfare of people in the City of Pickering; -63- By-law No. 7746/20 Page 2 (g) "Employee' means a person employed either part or full time by the City of Pickering; (h) "Fire Chief' means the Fire Chief of the Pickering Fire Services; (i) "CAO" means the Chief Administrative Officer of the City of Pickering; (j) "Mayor" means the Mayor of the City of Pickering or a Councillor acting in the place of the Mayor; (k) "Minister" means the member of the Executive Council to whom is assigned the administration of the Act and regulations; (Solicitor General); (1) "Municipal Emergency Management Plans" means plans, programs or procedures prepared by the City of Pickering, that are intended to mitigate the effects of an emergency or disaster and to provide for the safety, health or welfare of the population and the protection of property in the event of such an occurrence; (m) "Community Emergency Management Co-ordinator" means the person appointed by Council pursuant to this By -Law (Fire Chief); (n) "Municipal Emergency Measures Organization" means the organization established pursuant to this By -Law; (o) "Municipal Control Group" means the control group established pursuant to this By -Law; (p) (q) "Municipality" means the City of Pickering; "State of Emergency Regulations" means regulations approved by the Governor in Council as amended from time to time; (r) "State of Emergency" means a state of emergency declared by the City of Pickering pursuant to the Act or renewed by the City of Pickering pursuant to the Act and regulations made pursuant thereto and this By- law; -64- By-law No. 7746/20 Page 3 3. Municipal Emergency Measures Organization (1) The Council hereby establishes a Municipal Emergency Measures Organization. (2) The Municipal Emergency Measures Organization shall consist of the following committees and persons: (a) a Municipal Emergency Measures Executive Committee; (b) a Municipal Control Group; and, (c) a Community Emergency Management Coordinator (Fire Chief). 4. Municipal Emergency Measures Executive Committee (1) The Municipal Emergency Measures Executive Committee shall be appointed by Council for such a term, as the Council deems necessary. (2) The Municipal Emergency Measures Executive Committee shall at all times consist of the Mayor, Acting Mayor, no fewer than two Councillors, Municipal Community Emergency Management Co-ordinator (Fire Chief) and the CAO, or their designates. (3) The Municipal Emergency Measures Executive Committee shall: (a) advise Council on the development of municipal emergency measures plans; (b) present municipal emergency measures plans to Council; (c) brief Council on developments during a state of emergency; (d) present fundamental emergency preparedness proposals including facility moving/upgrading to Council if necessary; and, (e) Perform other such duties as may be required by the Council. 5. Municipal Control Group (1) The Municipal Control Group shall be appointed by Council for such a term as the Council may prescribe. -65- By-law No. 7746/20 Page 4 (2) The Municipal Control Group shall consist of the CAO, the Community Emergency Management Co-ordinator, and the department head of every municipal department or agency which is assigned emergency related functions under municipal emergency plans and, where no department or agency exists, a qualified person to represent that group. The CAO will chair the Municipal Control Group. (3) The Municipal Control Group shall include, but not be limited to, persons responsible during an emergency to provide or co-ordinate: (a) law enforcement; (b) search and rescue; (c) fire control services; (d) hazardous materials control services (e) transportation; (f) engineering services; (g) water; (h) wastewater control services; (i) solid waste control services; (j) telecommunications; (k) financial services; (I) legal services; (m) administrative services; (o) human resource management (including health and safety); (p) information systems; (o) purchasing/materials management; (p) physical, social and environmental planning information; and, -66- By-law No. 7746/20 Page 5 (q) public information. (4) The Municipal Control Group shall also include persons responsible during an emergency to co-ordinate the following functions: (a) income assistance; (b) social services; and, (c) health services. (5) The Municipal Control Group shall: (a) assist the Community Emergency Management Coordinator in the preparation and co-ordination of Municipal Emergency Measures Plans; (b) advise the Municipal Emergency Measures Executive Committee on the development of Municipal Emergency Measures Plans; (c) upon request, assist the Municipal Emergency Measures Executive Committee in the presentation of Municipal Emergency Measures Plans to Council; (d) following activation of the municipal or departmental emergency plan or a declaration of state of emergency, prescribe, as necessary, duties to be fulfilled by employees of the municipality; and, (e) perform other duties as may be required by the Municipal Emergency Measures Executive Committee or the Council. (6) Each member of the Municipal Control Group shall prepare an emergency plan for the emergency functions assigned in municipal emergency plans to their department, agency or area of responsibility. Members will submit plans to the Emergency Measures Executive Committee for approval. Plans include training and exercise programs. -67- By-law No. 7746/20 Page 6 6. Community Emergency Management Co-ordinator (1) The Community Emergency Management Co-ordinator shall be appointed for such a term as the Council deems necessary. (2) The Community Emergency Management Coordinator shall: (a) co-ordinate and prepare municipal emergency measures plans, training and exercises; (b) be responsible for on-going public self-help education programs related to emergency preparedness; (c) following activation of a municipal emergency plan or a declaration of state of emergency, prescribe, as necessary, duties to be fulfilled by employees; and, (d) perform other such duties as may be required by the Council. 7. Agreements (1) Subject to preliminary approval of Council, the Municipal Emergency Measures Control group may, as part of municipal emergency measures plans, negotiate an agreement to be approved by the Council or person designated by the Council with the Government of Canada, the Province of Ontario, Durham Regional Municipality, a municipality, City, or any other agency or person. (2) Any agreement negotiated under subsection (I) is not binding until it is approved by Council. 8. Duties of Council (1) The Council shall review and evaluate Municipal Emergency Measures Plans presented to it by the Municipal Emergency Measures Executive Committee. (2) The Council may specify additional duties to be fulfilled by the Municipal Emergency Measures Executive Committee, the Municipal Control Group, and the Community Emergency Management Coordinator. (3) The Council may appropriate and expend money: -68- By-law No. 7746/20 Page 7 (a) to pay reasonable expenses of members of the Municipal Emergency Measures Executive Committee, the Municipal Emergency Measures Co-ordinator and the Municipal Control Group; (b) to fulfill the terms and conditions of an agreement approved by the Council pursuant to Section 7: and (c) to support emergency preparedness proposals. 9. Declaration of a State of Emergency (1) The Mayor, acting under Section 4 (2) of the Act shall declare a State of Emergency by completing the required documentation in accordance with current regulations. (2) With the approval of the Minister, the Council may renew a State of Emergency by completing the required documentation in accordance with current regulations. (3) The Council may terminate a State of Emergency by completing the required documentation in accordance with current regulations. (4) A copy of a declaration signed under this Section shall immediately be delivered or faxed to the Minister (Solicitor General), the Director Emergency Management Ontario, and the Director of Durham Emergency Management (DEMO). 10. Delegation of Powers (1) The Mayor shall have delegated authority for Council's legislative powers under the Municipal Act, 2001, and under any legislation exclusively for use in emergencies; and, (2) The Chief Administrative Officer and Deputy Chief Administrative Officer shall have delegated authority for administrative powers under the Municipal Act, 2001, and under any other legislation, exclusively for use in emergencies should Council not be able to convene, and the Mayor and CAO shall update Members of Council on any measures taken within 24 hours. -69- By-law No. 7746/20 Page 8 11. Notice Following the signature of a declaration under Section 9, the Council shall immediately cause the details of the declaration or termination to be communicated or published by such means as the Council considers the most likely to make the contents of the declaration or termination known to the people of the area affected. 12. Duties during an Emergency (1) Following the activation of any Municipal Emergency Measures Plan(s); (a) Every employee of the municipality who has a role in such emergencies as assigned in the Municipal Emergency Measures Plans, and departmental plans, shall fulfill such reporting duties as may be prescribed by those plans and any additional duties as may be prescribed by the plans and the Municipal Control Group. (2) Following the issuance of a declaration under Section 9 and for the duration of the state of emergency: (a) every Councillor shall keep the Executive Committee posted respecting their whereabouts. 13. Repeal of Previous By -Law By -Law #5468/99 is hereby repealed. By-law passed this 18th day of March, 2020. Kevin Ashe, Deputy Mayor Susan Cassel, City Clerk - 7 0 -