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HomeMy WebLinkAboutFebruary 13, 2020 (Budget)Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel M. Carpino K. Bentley P. Bigioni J. Eddy J. Hagg R. Holborn F. Jadoon S. Karwowski K. Williams S. Cassel B. Duffield C. Rose R. Burlie M. Cain J. Halsall C. Kolbe J. Morris V. Plouffe D. Wylie J. Hanna B. Hughes L. Harker 1. - Chief Administrative Officer - Director, Community Services & Deputy CAO - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Human Resources - Fire Chief - Director, Engineering Services - Director, Economic Development & Strategic Projects - Director, Finance & Treasurer - (Acting) CEO, Pickering Public Library - City Clerk - Division Head, Operations - Chief Planner - Manager, Public Works - Corporate Security Specialist - Manager, Budgets & Internal Audit - Manager, Building Services & Deputy CBO - Manager, Facility Programs & Administration - Manager, Facilities Capital Projects - Manager, Zoning & Administration - Supervisor, Administrative Services - Help Desk Analyst - Deputy Clerk Disclosure of Interest 1.1 Councillor Brenner declared a conflict of interest under the Municipal Conflict of Interest Act with respect to salaries and wages in the 2020 Current Budget for 1 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Programs, Recreation Complex — Central Core and Animal Services as he has family members employed in these areas. Councillor Brenner did not take part in the discussion or vote on these matters. 1.2 Councillor McLean declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Grants to Organizations, as he is the Chair of the Pickering Auxiliary Rescue Association (PARA). Councillor McLean did not take part in the discussion or vote on these matters. 2. Delegations 2.1 Susan Philips, John Philips, Jenine Wilson and Mike Wilson Re: Chestnut Hill Developments Recreation Complex - Racquetball/Handball Courts Susan Philips, Durham Region Racquetball Committee, appeared before the Committee to thank the City for their previous efforts to keep two racquetball courts running, and to request that Members of Council oppose the recommendation to repurpose one of the courts. Ms. Philips noted that the staff recommendation to repurpose one of the courts suggests that one court can support all three sports groups (racquetball, handball and wallyball), but stated that this is unrealistic and will drastically reduce the ability for community members to participate in these sports. Ms. Philips commented that the City is supposed to provide services to the community, not accumulate revenue, and that the Durham Region Racquetball Committee has donated to numerous Community Organizations. She requested that the City consider using the court for other uses such as yoga or table tennis, to increase the usage of the court. Jenine Wilson, President, Ontario Handball Association, appeared before the Committee in opposition to the recommendation to repurpose one of the City's racquetball courts. Ms. Wilson noted that closing one of the courts does not reflect the mission statement of the City of Pickering, and that racquetball and handball cannot be accommodated by one court. Mike Wilson, Ontario Handball Association, appeared before the Committee in opposition to the recommendation to repurpose one of the City's racquetball courts. Mr. Wilson noted that he has seen other courts unsuccessfully repurposed, and stated that it will be costly to revert it back to a court, if the repurposing is not successful. Members of Council requested clarification on the reference made to a multi- purpose court, with the Durham Region Racquetball Committee advising that they would have no issue supporting a multi-purpose court with it being utilized for other activities aside from racquetball, handball and wallyball. 2 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan 3. Presentations 3.1 Presentation by the Director, Community Services & Deputy CAO with respect to the proposed repurposing of one Racquetball Court Marisa Carpino, Director, Community Services & Deputy CAO, appeared before the Committee regarding the City's recommendation in the 2020 budget to repurpose one racquetball court at the Chestnut Hill Developments Recreation Complex. Through the aid of a PowerPoint presentation, Ms. Carpino provided an overview of the City's Recreation and Parks Master Plan, which included the repurposing of one racquetball court for other uses. She noted that the basis for the recommendation included factors such as, community engagement, court usage and market trends. Ms. Carpino provided the results of a household survey conducted with Pickering residents that found racquetball was the least played sport. In addition, court usage statistics found that racquetball had the lowest memberships and was the least used hard court surface type of all sports in Pickering. Ms. Carpino noted that courts are empty 85% of the time, that the market trend of racquetball has waned, and that the playing market is generally best served by private clubs. Ms. Carpino further noted that in 2018, City Staff met with the racquetball committee to establish a 2 year membership campaign to increase membership, admission, utilization rates and revenues. She commented that the response to these initiatives were poor and did not translate into positive campaign results. She stated that the recommendation was to repurpose one court and offer a golf simulation experience to broaden and provide a variety of programming in other sports while still accommodating racquetball on one court. Ms. Carpino noted that golf is the second most popular sport in Canada, and that the golf simulation studio would provide the City with approximately $50,000 in annual revenues. A question and answer period ensued between Members of Council and Marisa Carpino, Director, Community Services & Deputy CAO, regarding: • available competition for racquetball locations in the Durham Region; • whether one court could accommodate 45 racquetball members; • whether expanding additional programs on the existing racquetball courts is a viable option as recommended by the delegations; • how the City's proposed golf simulator would compete with the private sector; and, • if there is any other space available to accommodate new activities, such as the golf simulator, without displacing racquetball. 3 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Discussion ensued regarding the racquetball and hardball court usage, and the ability for members to continue playing these sports with one court. Moved by Councillor Pickles That Court #7 in the Chestnut Hill Recreation Complex, be repurposed to include a golf simulator, as outlined in the 2020 Capital and Current Budget documents. Motion Lost Due to the motion being lost, the applicable sections of the 2020 Capital and Current Budget were amended accordingly to remove reference to expenditures and revenues associated with the implementation of a golf simulator. 3.2 Presentation by the Chief Administrative Officer and the Director, Finance & Treasurer with respect to the 2020 Current and Capital Budgets Tony Prevedel, Chief Administrative Officer, appeared before the Committee to provide a brief introduction to the 2020 Current and Capital Budgets. Mr. Prevedel noted that the City is beginning to feel the impact of growth in Pickering, which includes the innovation corridor, Seaton, assessment growth, the Pickering Casino Resort and the City Centre project. He noted that this is a "good news" budget, and includes increased funding to reserves, additional firefighters for the new fire hall in Seaton, increased services for residents, and the inclusion of a social conscience component to the budget. Stan Karwowski, Director, Finance & Treasurer, thanked fellow Directors and their teams for their assistance in preparing the budget. Through the aid of a PowerPoint presentation, Mr. Karwowski outlined the 2020 Draft Current and Capital Budgets. He outlined the 2020 Budget Levy increase, and compared this increase with neighboring municipalities. He provided an overview of the 2020 Budget Net Expenditures and Revenues, noting that property taxes continue to be the City's major source of revenue. Mr. Karwowski commented that the City's base budget increase is 1.39% which is below the rate of inflation. Mr. Karwowski highlighted some of the City's key initiatives, including the implementation of automated speed enforcement to reduce accidents and increase pedestrian safety, and provided a project update on the City's new Human Resources and Financial Information System. In addition, he provided a summary of the 2020 Capital Budget, of which the main capital projects include the Animal Shelter, the Seaton Fire Hall, road resurfacing, and fleet purchases. 4 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Mr. Karwowski continued by outlining 2020 Budget Issues and Opportunities, including the Community Benefit Charge (CBC), noting that former soft services will now be funded under the CBC. He noted that as the CBC rate has yet to be determined, the impact to the City is unknown. He outlined the Civic Centre Project costs and funding opportunities, casino revenue projection, and the Notion Road Bridge project. Mr. Karwowski further noted that the Budget Report going to Council on February 24th will include a recommendation requesting that the Region of Durham review property tax fairness while exploring the allocation of the Police budget from an assessment to a population base. Mr. Karwowski provided an overview of the City's social conscience component to the Budget, which has been increased for 2020 and includes increases in grants to organizations, property tax grants, charity property tax rebates, and an expanded senior snow removal program. A question and answer period between Members of Council and Stan Karwowski, Director, Finance & Treasurer regarding: • the request to the Region of Durham to review property tax fairness, and how this will affect the City's tax rates due to the City's future projected increase in population; • concerns that the request for a review of allocation of the Police budget will encourage a review of other assessment matters; • road works happening on the border of Pickering/Ajax near Annandale Golf Club, and whether the Town of Ajax has offered to cost share on the projects; • if the project costs for the new Library could be reviewed to obtain better pricing per square foot; • the proposed Project Manager position and how it will be funded; • the status of the East Shore Community Centre and its potential closure; • whether there is a way to increase Development Charges funding for the Performing Arts Centre; • the availability of naming rights and grant funding opportunities for the Performing Arts Centre and Seniors Centre; • cost sharing discussions with Regional staff and the Town of Ajax pertaining to Notion Road and whether this will include legal expenses incurred; • whether the City would be implementing a grant program utilizing a portion of gaming revenues from the Pickering Casino Resort; and, • the grant request from Hospice Durham, and whether this request had been included in the 2020 Budget, with Mr. Karwowski confirming that this request would be included in the 2021 Budget. 5 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Cumming That the Capital Budget for the Civic Centre Project as presented in Attachment 1 of the Memo from the Director, Finance & Treasurer, dated February 3, 2020, be approved and presented to Council on February 24, 2020. Carried It was the consensus of the Committee to take a short recess. The Committee recessed at 11:22 a.m. and reconvened at 11:33 a.m. 4. Matters for Consideration 4.1 Review and Recommendations of the 2020 Capital Budget Moved by Councillor Butt That the 2020 Capital Budget for Building Services be approved and presented to Council on February 24, 2020. Carried A question and answer period ensued regarding the Council Chambers video display upgrades, with Staff noting that the project will take place during summer recess, and will include upgrades to the projection screen with an LED wall. Moved by Councillor McLean That the 2020 Capital Budget for the Civic Complex be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Capital Budget for the Dunbarton Pool be approved and presented to Council on February 24, 2020. Carried 6 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Butt That the 2020 Capital Budget for the Don Beer Arena be approved and presented to Council on February 24, 2020. Carried A question and answer period ensued regarding a potential end -of -life plan for the West Shore Community Centre, with Staff noting that activities currently taking place at West Shore will be moved to the new City Centre facilities when the project is complete. Staff noted that they have commenced discussions regarding this, and that community engagement will begin in 2021. Further discussion ensued regarding the Soccer Dome, its expected end -of -life and who is responsible for the replacement of the capital asset. Moved by Councillor Cumming That the 2020 Capital Budget for Community Centres be approved and presented to Council on February 24, 2020. Carried A brief question and answer period ensued regarding tender and design dates for the Seaton Community Centre project. Moved by Councillor Pickles That the 2020 Capital Budget for the Seaton Community Centre be approved and presented to Council on February 24, 2020. Carried A question and answer period ensued regarding the construction plan for the renovations at the Chestnut Hill Developments Recreation Complex, and whether members will have access to the change rooms, pool, and registration counters during construction. Staff noted that the members change room will be affected for the entire construction timeframe of approximately 12 months, but the disruption will be appropriately managed and residents regularly notified and kept apprised of the process. Staff also noted that they are awaiting confirmation regarding an infrastructure grant, which may assist with the construction costs. 7 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor McLean That the 2020 Capital Budget for the Recreation Complex — Core be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Brenner That the 2020 Capital Budget for the Recreation Complex — Pool be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding the asphalt surfacing of the south-east gravel parking lot at the Chestnut Hill Developments Recreation Complex, with Staff noting that they are recommending resurfacing lands adjacent to the hydro corridor which would be used to accommodate City Staff and the Library due to the loss of parking on the Esplanade South during the construction of the City Centre project. Moved by Councillor McLean That the 2020 Capital Budget for the Recreation Complex — Arenas be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Capital Budget for the Museum be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Capital Budget for Property Maintenance be approved and presented to Council on February 24, 2020. Carried 8 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Cumming That the 2020 Capital Budget for Roads Equipment be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Capital Budget for Parks be approved and presented to Council on February 24, 2020. Carried A question and answer period ensued regarding charging stations for electric vehicles, and whether the City is investigating opportunities to install charging stations to attract businesses and tourists to the community. Staff commented that the City Development Department is currently reviewing grant opportunities to install additional charging stations in the City. Moved by Councillor Butt That the 2020 Capital Budget for Fleet Vehicles be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding a strategy for the availability of public Wi-Fi in City Parks, with Staff noting that they are currently reviewing technological developments, including legal and security implications. Moved by Councillor Butt That the 2020 Capital Budget for Information Technology be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding site selection for the new Animal Shelter, with Members of Council requesting that Staff expedite the process, as the current Animal Shelter is not addressing the City's current needs. 9 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor McLean That the 2020 Capital Budget for Animal Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Capital Budget for Streetlights & Signalization be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding the anticipated timelines for the drainage study for Franklin Street, and the timelines for the Joseph Street rebuild and draining study. Further discussion ensued regarding the start and completion dates for the projects on Marksbury Road, Sunrise Avenue, and Dyson Road. Moved by Councillor Butt That the 2020 Capital Budget for Sidewalks be approved and presented to Council on February 24, 2020. Moved by Councillor Pickles That the 2020 Capital Budget for Stormwater Management be approved and presented to Council on February 24, 2020. Carried Carried Discussion ensued regarding the increase in roads projects, and the potential implications with the drainage study on Barbara Street, with Staff noting that the project will be proceeding but the start date has not yet been determined. Moved by Councillor McLean That the 2020 Capital Budget for Roads Projects be approved and presented to Council on February 24, 2020. Carried 10 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor McLean That the 2020 Capital Budget for Water Resources & Development Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Capital Budget for Development Projects — (DC Funded) be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Ashe That the 2020 Capital Budget for Finance and Taxation be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding the land purchased for the new fire hall in Seaton, and whether the City would be selling the piece of land adjoining the property. Further discussion ensued regarding the construction costs for the replacement of Fire Hall 5, with Staff noting that they are reviewing opportunities to stay on site during construction. Moved by Councillor Cumming That the 2020 Capital Budget for Fire Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Capital Budget for Human Resources be approved and presented to Council on February 24, 2020. Carried 11 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Brenner That the 2020 Capital Budget for the Library be approved and presented to Council on February 24, 2020. Carried The Committee recessed for lunch at 12:30 pm and reconvened at 1:06 pm. 4.2 Review and Recommendations of the 2020 Current Budget Discussion ensued regarding the two new contract positions being the Project Manager, Northeast Pickering, and the Construction Manager, Strategic Projects, and how these positions would be funded. Further discussion ensued regarding the contract timelines, and the start date of these positions. Moved by Councillor Butt That the 2020 Current Budget for the Office of the CAO - Administration be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for the Customer Care Centre be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Public Affairs & Corporate Communications be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for City Development — Administration be approved and presented to Council on February 24, 2020. Carried 12 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Cumming That the 2020 Current Budget for Planning & Design be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for Building Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Strategic Initiatives & Sustainability be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Committee of Adjustment be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Heritage Pickering be approved and presented to Council on February 24, 2020. Moved by Councillor Butt Carried That the 2020 Current Budget for Culture & Recreation — Administration be approved and presented to Council on February 24, 2020. Carried 13 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Cumming That the 2020 Current Budget for the Pickering Arts Centre be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for the Civic Centre be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for the Senior Citizens Centre be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Programs be approved and presented to Council on February 24, 2020, save and except items related to salaries and wages. Carried Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Moved by Councillor McLean That the 2020 Current Budget items related to salaries and wages for Programs be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for the Dunbarton Pool be approved and presented to Council on February 24, 2020. Carried 14 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor McLean That the 2020 Current Budget for the Don Beer Arena be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for Community Centres approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Recreation Complex — Centre Core be approved and presented to Council on February 24, 2020, save and except items related to salaries and wages. Carried Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Moved by Councillor Pickles That the 2020 Current Budget items related to salaries and wages for Recreation Complex — Centre Core be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for the Recreation Complex — Pool be approved and presented to Council on February 24, 2020. Carried 15 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Discussion ensued regarding opening the passage between the Chestnut Hill Developments Recreation Complex and the arena for residents during construction. Staff noted that they will continue to review opportunities to open this passage to see what provisions can be made to accommodate residents. Moved by Councillor Butt That the 2020 Current Budget for the Recreation Complex — Arenas be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for the Museum be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for Operations Administration be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Property Maintenance be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for Fleet Services be approved and presented to Council on February 24, 2020. Carried 16 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Butt That the 2020 Current Budget for Roads be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding the need to locate portable washrooms at Frenchman's Bay Park due to the inability to access the West Side due to recent washouts. Staff advised that they are conducting a study to determine what type of washroom (sewer or portable) is the best permanent solution for this area and that Staff will provide Council with a plan for approval. Moved by Councillor Butt That the 2020 Current Budget for Parks be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for Information Technology be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for Legal Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Brenner That the 2020 Current Budget for the Clerk's Office be approved and presented to Council on February 24, 2020. Carried 17 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Pickles That the 2020 Current Budget for Records Management & Elections be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for the Print Shop/Mail Room approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for By-law Enforcement Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Animal Services be approved and presented to Council on February 24, 2020, save and except items related to salaries and wages. Carried Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Moved by Councillor Pickles That the 2020 Current Budget items related to salaries and wages for Animal Services be approved and presented to Council on February 24, 2020. Moved by Councillor Butt Carried That the 2020 Current Budget for Engineering Services — Administration be approved and presented to Council on February 24, 2020. 18 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Carried A brief discussion ensued regarding the contract with Neptune Security Services for Crossing Guards, and whether the City would be going to tender again or continuing the Neptune contract. Moved by Councillor Cumming That the 2020 Current Budget for Crossing Guards approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Water Resources & Development Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for Sidewalks be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding the LED street light conversion, the number of complaints received, and whether the City was up to date with repairs. Staff responded to Members of Council, noting that repairs are ongoing and although costs are down substantially, underground faults can occur with LED lighting which can take more time to identify and resolve issues. Moved by Councillor Brenner That the 2020 Current Budget for Street Lights be approved and presented to Council on February 24, 2020. Carried 19 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Butt That the 2020 Current Budget for Finance be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for Supply & Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for Fire Protection be approved and presented to Council on February 24, 2020. Moved by Councillor Pickles That the 2020 Current Budget for Emergency Operations be approved and presented to Council on February 24, 2020. Carried Carried Discussion ensued regarding the migration of two City positions from the Pickering Public Library to the Human Resources Department, and whether in future years these cost centres will originate within the Human Resources Departmental Budget. Further discussion ensued regarding the job descriptions and whether these Staff will primarily be focused on Library or City work. Moved by Councillor Brenner That the 2020 Current Budget for Human Resources be approved and presented to Council on February 24, 2020. Carried 20 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Cumming That the 2020 Current Budget for Health & Safety be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for Libraries be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for General Government be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Mayor Ryan be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Councillor Ashe be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Councillor McLean be approved and presented to Council on February 24, 2020. Carried 21 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor McLean That the 2020 Current Budget for Councillor Pickles be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Councillor Brenner be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Councillor Cumming be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Councillor Butt be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Council Support be approved and presented to Council on February 24, 2020. Moved by Councillor Brenner Carried That the 2020 Current Budget for Grants to Organizations be approved and presented to Council on February 24, 2020 save and except the grant for the Pickering Auxiliary Rescue Association (PARA). Carried 22 Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Having previously declared a conflict of interest, Councillor McLean did not vote on the following item. Moved by Councillor Brenner That the 2020 Current Budget for the grant to PARA be approved and presented to Council on February 24, 2020. Carried 4.3 Review of Proposed Fees and Charges By-law Discussion ensued regarding the revised Taxicab By-law and Tree By-law, and whether further information on these By-laws would be provided to Council prior to the February 24th Council meeting. Moved by Councillor Pickles That the Current budget for User Fees and Charges By-law be approved and presented to Council on February 24, 2020. Carried 5. Other Business 5.1 Councillor McLean gave notice that he would be bringing forward a Notice of Motion regarding the refusal of the Pickering Harbour Company Application at the February 24th Council Meeting. 6. Adjournment Moved by Councillor McLean Seconded by Councillor Pickles That the meeting be adjourned. The meeting adjourned at 1:50 pm. 23 Carried