HomeMy WebLinkAboutMarch 9, 2020 - Special Council MeetingCity 6h
DICKERING
Special Council Meeting Agenda
March 9, 2020
Main Committee Room
9:30 am
Page
1. Disclosure of Interest
2. Discussion Items
2.1 Karen Wianecki, Director, Practice Planning Solutions Inc. 1
Re: City of Pickering Council -Driven Strategic Plan
3. Confirmation By-law
4. Adjournment
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Committee Coordinator
905.420.4611
clerks@pickering.ca
City of Pickering Council -Driven Strategic Plan
Special Meeting of Council (Meeting Workbook)
ctly4
P1CKER1NG
Date: March 9, 2020
Time: 9:30 am - 12:00 noon
Location: City of Pickering
Municipal Office
Main Committee Room
A Planning Solutions Inc. Publication
All Rights Reserved.
CONTENTS
Proposed Agenda 5
Reading Material 6
Templates to Assist Your Preparation: 6
Attachment #1: Existing & New Priorities — Top Order Priorities 7
Attachment #2: Departmental Accomplishments, Ongoing Commitments & New Initiatives 8
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WELCOME & AGENDA DETAILS
February 24, 2020
Memorandum to: Members of Council & City of Pickering Senior Staff
Subject:
City of Pickering Strategic Plan
Special Meeting of Council — Monday, March 9th, 2020 (9:30 — 12:00)
Meeting Workbook (Agenda & Template for Completion)
The City of Pickering is developing a Council -driven Strategic Plan. There are compelling reasons to develop a set of agreed-upon
Council priorities. There are many initiatives in various stages of advancement and in order to ensure that Pickering continues to be
the recipient of new opportunities, it is imperative that Council identify a set of agreed-upon priority actions for this term of Council to
ensure that resources are aligned and commitments are delivered.
Organizations that are committed to innovation and exceptional service recognize the importance of revisiting their strategic framework
to ensure that they are continuing to make progress on key priorities, and to ensure that their focus remains committed to achieving
the Vision as outlined in the Strategic Plan. Organizations on the leading edge of innovation recognize that Strategic Plans are
roadmaps or blueprints for the future, and moreover, that they are living documents that require regular validation and assessment. A
broadly supported Strategic Plan that identifies a set of collective Council -driven priorities for this term of Council is a fundamental
foundation for moving forward and realizing success. To this end, a Strategic Planning Workshop is being held on March 9, 2020 from
9:30 am until 12:00 pm.
The meeting will allow Council and senior staff to:
1. To consider the range of macro and micro -level drivers of change that will have a critical impact on the City of Pickering;
2. To assess key Departmental accomplishments, ongoing commitments and new priorities;
3. To collectively define a set of practical and pragmatic Council -driven strategic priorities for this term of Council; and
4. To discuss next steps.
This Workbook will allow you to prepare for the session and to begin to think about the priorities that you believe are top of mind. I
invite you to review this Meeting Workbook and come prepared to share your thoughts when we meet on March 9th. If you are unable
to attend the session, you are welcome to complete this Workbook and forward your thoughts either by email
(karen.wianecki@sympatico.ca) or by fax (905-428-6113). You are also welcome to contact me directly and share your thoughts with
me by phone. I invite you to contact me on my mobile or my office line, as noted in the signature block below.
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I will work hard on your behalf to ensure that the session is well organized and that our time together is productive and enjoyable. I
am looking forward, with pleasure, to meeting and working with each of you. If you have any questions concerning this document or
the session on March 9, 2020, please do not hesitate to contact me.
Best Regards,
4oliaticia
Karen R. Wianecki, M.PI., MCIP, RPP
Director of Practice, Planning Solutions Inc.
Ajax, Ontario
Mobile: (905) 706-0492
Office: (905) 428-6113
Email: karen.wianecki@sympatico.ca
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PROPOSED AGENDA
Meeting Purpose & Objectives:
1. To consider the key trends and drivers of change that will have an impact on the City of Pickering;
2. To assess key Departmental accomplishments, ongoing commitments and new priorities;
3. To collectively define a set of practical and pragmatic Council -driven strategic priorities for this term of Council; and
4. To discuss next steps.
Focus
Timing Agenda Specifics
Note: Suggested Timing Only
Framing
9:30
9:35
Analysis:
Assessing the
Business &
Competitive
Environment
9:40
Official Welcome
• Background, Context & Key Outcomes
Workshop Structure, Purpose & Key Objectives
• Overview of meeting materials
• General questions/comments from participants
Facilitated Dialogue: Trends & Their Implications
• What key trends and drivers of change do you believe will have the most
critical impact on the City of Pickering?
• Based on what is and what is coming, what do you believe needs to be
done to position the City of Pickering for continued success?
Details
Mayor Dave
Ryan
Karen Wianecki,
Facilitator
All Participants
Putting the Pieces
Together
10:15
Facilitated Dialogue: SCOP (Strengths, Challenges, Opportunities &
Pressures)
• Questions, Comments & Observations Regarding Strategic Trendlines
and Challenges
o What do we do well?
o What challenges are we facing?
o What can we do to ensure even greater success?
o Where are the strategic opportunities for Pickering?
o Where will we play? How will we win?
Karen Wianecki
Defining the
Approach &
Shaping Action
10:45
Building the Plan Together: Critical Council Priorities — Roundtable Dialogue
What do you believe Council should be focusing on as its top -order
priority or top order priorities? What must be done? [Refer to Template
#1]
All Participants
Gap Analysis &
Next Steps
11:30
Critical Review & Re -Assessment
• What haven't we thought of?
• Additional comments, thoughts & observations
All Participants
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Focus
Timing
Agenda Specifics
Details
• Identification of the top 5 collective priorities for this Term of Council
11:50
Recap, Wrap Up & What's Next
Karen Wianecki
11:55
Concluding Remarks
Mayor Ryan
12:00
Meeting Concludes
READING MATERIAL
• Template to Assist Your Preparation. (Please note: It is not compulsory to complete the template ahead of the meeting. We
will be convening discussions around these topic areas and you may find it useful to have solidified some of your ideas in
advance). Please see Attachment #1.
• Departmental Accomplishments, Ongoing Commitments and New Initiatives. Please see Attachment #2.
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ATTACHMENT #1: EXISTING & NEW PRIORITIES — YOUR TOP ORDER PRIORITIES
Make It or Break It?
What are your five most important 'make or break' challenges and opportunities for the City of Pickering?
Lots of things are important but only those things that are Make-lt or Break-it...that can lead to true success or absolute
disaster are strategy. What are the 'top order' priorities from your perspective? What do you want to accomplish in this
term of Council?
Are there existing or new challenges that Pickering is facing now? if so, what are these new major make -or break
challenges? Are there concerns that you believe could impact progress on the Strategic Plan? If so, what are these?
Challenges Facing the City of Pickering
Facts That Could Impede Our Progress
Top -Order Priorities to be Top -Order Priorities to be Top -Order Priorities to be
addressed in the next 6-12 months addressed in the next 12-24 months addressed in the next 24-48 months
In 2022, I want to be able to say I accomplished the following:
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ATTACHMENT #2: DEPARTMENTAL ACCOMPLISHMENTS, ONGOING COMMITMENTS
AND NEW INITIATIVES
The following are a list of Departmental accomplishments, ongoing commitments and new initiatives that are underway at
the City of Pickering.
City Development
Building Services Section
• Electronic Permitting
• Public Engagement Program
Planning Division (some are led by other Departments)
• Kingston Road Corridor & Specialty Retailing Node Intensification Study
• Infill & Replacement Housing in Established Neighbourhoods
• Review of the Sign By-law
• City Centre New City Facilities (design, engineering works)
• Durham Live Entertainment Complex Development Review
• New Notion Road & Squires Beach 401 Overpass
• New Church Street Interchange
• Creation of a Film Office
• Parkland Needs for Intensification Areas Study
• Seaton Primary Trails Location, Design, Environmental Assessment Work, Future Construction
• Planning & Design for New Seaton Community Facilities (Recreation Complex/Library)
• Increase Information Available Through Open Data Portal
• Participate in the Review of the Durham Region Official Plan (potential urban area expansions — Northeast
Pickering/Veraine)
• Undertake a Comprehensive Zoning By-law Review
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• Develop Official Plan Policies to Implement Source Water Protection
• Develop Official Plan Policies to Require Financial Compensation for Loss of Natural Heritage Features & Functions
Sustainability Section
• Assess & Enhance Corporate Waste Diversion
• Implementation of Corporate Energy Plan Goals (including realization of 15% above code target for new City
facilities, electrification of City fleet, City Centre Savings by Design)
• Implementation of Durham Community Energy Plan (focus in order of priority Deep Retrofit Program, EV Charging
Infrastructure, Community Mobilization, Durham Green Standard)
• Re-siting and Continuation of the Farmers' Market
• Implementation of Durham Community Climate Adaptation Plan (taking measures to mitigate climate change, while
ensuring adaption improves resiliency and reduces vulnerability to the effects of climate change)
Community Services Department
• City Centre
• Major Infrastructure Renewal Projects (CHDRC Renovation Project, PHCC — including City Hall & Space Use
Strategy)
• Seaton (new Parks, Roads & Facilities including Fire Halls, Community Centres)
• Implementation of Council approved plans — Age Friendly Community Plan, Recreation & Parks Master Plan,
Cultural Plan, PMV Strategic Plan
• Policy & Program Development — Fence Policy, Public Art Program, Volunteer Program, Diversity & Inclusion Plan,
Heritage Recognition Program
• Fleet Management Software/System
• Public Works Service Level Review
• Corporate Security Strategy & Community Safety Strategy
• Climate Change Resiliency (a strategic approach for the future resiliency of new buildings).
• Long-term Lakeshore Erosion Mitigation Plan
Corporate Services
• New Animal Shelter — site selection, design and construction
• Ward Boundary Review
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Engineering Department
• Integrated Transportation Master Plan
• Municipal Class EA for Walnut Lane Extension
• Municipal Class EA and Design for Sandy Beach Road Reconstruction
• Claremont Drainage Plan and Interim Flood Remediation Project
• Pickering City Centre Transportation Master Plan (2020)
• Pickering City Centre relocation of municipal services for Phase 1 development
• Stormwater Management Facilities Asset Management Plan
• Servicing of Seaton Employment Lands (Innovation Corridor — Block 6 lands)
• Rotary Frenchman's West Park/Beachfront Park (west spit and east spit) waterfront assessment of damage to
shoreline and infrastructure due to high water levels and wave uprush, and determination of restoration requirements
and further development of the waterfront
Fire Services
• Seaton Fire Station Headquarters construction
• Fire Station 5 design, demolition, construction (1616 Bayly St.)
• Seaton north Fire Station design and construction
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