HomeMy WebLinkAboutFebruary 27, 2020 - Special Council Meeting
Special Council Meeting Agenda
February 27, 2020
Main Committee Room
3:00 pm
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
Parts of this meeting may be closed to the public in accordance with the provisions of
Procedural By-law 7665/18 and Section 239 (2) of the Municipal Act, in that the matters to be
discussed relate to:
f) advice that is subject to solicitor-client privilege, including communications necessary
for that purpose; and,
k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board.
Page
1. Disclosure of Interest
2. Delegations
3. In Camera Matters
3.1 Verbal Update from Chief Administrative Officer
Re: Agreements for the Pickering City Centre Project
4. Open Session - Matters for Consideration
4.1 Chief Administrative Officer, Report CAO 01-20 1
Payment of outstanding fees related to architect and consultant fees for
the Pickering City Centre Project
Recommendation:
1. That Report CAO 01-20 of the Chief Administrative Officer be
approved;
2. That Council authorize the Director, Finance & Treasurer to pay
invoices related to the architect and consultant fees for the
Pickering City Centre in the amount of $1,833,797.84 (inclusive of
HST) and the project cost be charged to capital account
5192.2001.0000; and,
3. That the appropriate officials of the City of Pickering be authorized
to take the necessary actions as indicated in this report.
Special Council Meeting Agenda
February 27, 2020
Main Committee Room
3:00 pm
For information related to accessibility requirements please contact:
Committee Coordinator
905.420.4611
clerks@pickering.ca
5. Confirmation By-law
6. Adjournment
Report to Council
Report Number: CAO 01-20
Date: February 27, 2020
From: Tony Prevedel
Chief Administrative Officer
Subject: Payment of outstanding fees related to architect and consultant fees for the
Pickering City Centre Project
-File: A1440-001
Recommendation:
1.That Report CAO 01-20 of the Chief Administrative Officer be approved;
2.That Council authorize the Director, Finance & Treasurer to pay invoices related to the
architect and consultant fees for the Pickering City Centre in the amount of $1,833,797.84
(inclusive of HST) and the project cost be charged to capital account 5192.2001.0000; and
3.That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: The City has received invoices from Architects Alliance (aA) and EXP
Services (EXP) in the amount of $1,833,797.84 (includes HST). These fees are related to the
ongoing design and soil testing work of the City Centre project. These costs can be di rectly
attributable to the 3 buildings: Library ($656,933.20), Arts Centre ($780,677.98), and Senior &
Youth Centre ($396,186.66). It is staff’s understanding that the detailed drawings are at the 50
percent completion stage. These drawings are going to be used to develop a more detailed trade
by trade cost for the project. Cushman & Wakefield and twopointO reviewed the invoices from
both parties for cost control purposes prior to submission to the City for review and payment.
Financial Implications: The 2020 budget process puts “funds in the bank” for the City Centre
process. This report makes a draw from “the bank” to pay for architectural fees for detailed design
work. It should be noted that staff are currently in the process of preparing the appropriate
purchase orders.
Discussion: Architects Alliance (aA) has been working on the preliminary and
ongoing design of the City Centre starting in the first quarter 2019. Their work has produced
concept drawings that meets the Council endorsed vision for the City Centre. The design work has
also allowed for better costing information for each building to be completed in advance of the
2020 Executive Budget Meeting. City staff are continuing to work with Cushman & Wakefield and
twopointO to negotiate and finalize agreements pertaining to the development and construction of
the City Centre Project. Those agreements will be brought before Council for final approval.
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CAO 01-20 February 27, 2020
Subject: Payment of outstanding fees related to architect and consultant Page 2
fees for the Pickering City Centre Project
CORP0227-07/01 revised
Prepared/Approved/Endorsed By:
Fiaz Jadoon, Ec.D., CEcD, MPM
Director, Economic Development & Strategic Projects
FJ:kg
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
Original Signed By:
Original Signed By:
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