Loading...
HomeMy WebLinkAboutFebruary 24, 2020Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm Page 1. Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. 2. Disclosure of Interest 3. Adoption of Minutes In Camera Council Minutes, January 27, 2020 Under Separate Cover Council Minutes, January 27, 2020 1 Executive Committee Minutes, February 3, 2020 16 Planning & Development Committee Minutes, February 3, 2020 19 Special Council Minutes, February 6, 2020 29 (Confidential Special Council Minutes, February 6, 2020, provided under separate cover) Special Council Minutes, February 10, 2020 31 (Confidential Special Council Minutes, February 10, 2020, provided under separate cover) Executive Committee Budget Minutes, February 13, 2020 33 4. Presentations 5. Delegations 5.1 Mike Borie Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road 5.2 Philip Perrin Re: Notice of Motion Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cts og DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm 6. Correspondence 6.1 Corr. 04-20 Morgen Dobson, Regional Neighbourhood Watch Coordinator Durham Regional Police Service Re: The Implementation of a Community Neighbourhood Watch Recommendation: 1. That Corr. 04-20, dated January 23, 2020, from the Durham Regional Police Service (DRPS), regarding the Implementation of a Fairport Beach Community Neighbourhood Watch be endorsed; and, 2. That City Staff be directed to work with the DRPS to coordinate and install appropriate signage. 7. Report EC 2020-01 of the Executive Committee held on February 3, 2020 56 Refer to Executive Committee Agenda pages: 7.1 Director, Community Services & Deputy CAO, Report CS 09-20 Vehicle Data Units and Fuel Rings Standardization - Pickering Operations Centre Recommendation: 1. That Council is notified of the quote submitted by P3 -Matic Inc. in the amount of $97,341.00 (HST excluded) for the first phase of increasing the functionality of the fuel system in accordance with Section 9.04 (c) of the Purchasing Policy, wherein sole sourcing the procurement of vehicle data units and fuel rings must be compatible with the existing fuel system and to improve the continuity of existing operations; 2. That the total gross project cost of $109,995.00 (HST included), including the amount of the quotation, and other associated costs be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $99,054.00 as provided for in the approved 2019 Capital Budget; 1 For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca City 6h DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm 4. That the P3 -Matic system be established as an approved City-wide standard for all future vehicle data units and fuel ring control system upgrades and installations; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8. Reports — New and Unfinished Business 8.1 Director, Corporate Services & City Solicitor, Report BYL 01-20 Vehicle for Hire By-law - Follow up on Staff Consultations with Uber Recommendation: 1. That Report BYL 01-20 regarding the attached Vehicle for Hire By- law be received; 2. That Council enact the Vehicle for Hire By-law attached to this Report (Attachment No. 1); and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. 8.2 Director, Engineering Services, Report ENG 01-20 Marksbury Road Outfall — Replacement - Tender No. T2020-6 Recommendation: 1. That Tender No. T2020-6 as submitted by Esposito Bros. Construction Ltd. in the total tendered amount of $271,063.61 (HST included) be accepted; 2. That the total gross project cost of $415,663.00 (HST included), including the infrastructure design, permits, tendered amount, contract support, and other associated costs, and the total net project cost of $374,317.00 (net of HST rebate) be approved; 58 104 For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca City 6h DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $374,317.00 as follows: a) the sum of $187,159.00 to be funded from the Clean Water and Wastewater Fund, Federal contribution; b) the sum of $93,579.00 to be funded from the Clean Water and Wastewater Fund, Provincial contribution; c) the sum of $93,579.00, as provided for in the 2017 Stormwater Management Capital Budget to be financed by the issuance of debentures by the Regional Municipality of Durham over a term not to exceed 15 years; be revised to a transfer from the Rate Stabilization Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8.3 Director, Finance & Treasurer, Report FIN 01-20 2020 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation: It is recommended that Report FIN 01-20 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2020 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. 115 8.4 Director, Finance & Treasurer, Report FIN 02-20 119 2020 Current and Capital Budget Recommendation: 1. That Report FIN 02-20 of the Director, Finance & Treasurer be approved; 2. That Council direct staff to adopt the following guidelines in negotiating the sharing of casino revenue with Durham Region: For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm a) That annually, the first $10 million in casino revenue be allocated to the City and the remaining balance of casino revenues be shared with Durham Region and their share be capped at $6 million per year; b) That Durham Region be requested to develop and implement a Property Tax Relief program for low income Seniors & Persons with Disabilities for the Regional share of residential property taxes; c) That Durham Region commits to reviewing the allocation of the police services budget based on the principle of achieving property tax fairness; d) That any sharing of casino revenue with Durham Region to be considered after January 1, 2021; e) That Durham Region reimburse the City for the Regional share of property taxes for the OPG leased parkland; f) That Durham Region participate as a funding partner for the Notion Road 401 project; and, g) That all legal, consulting and professional fees and expenses incurred by the City in relation to Ajax's appeals of Pickering By-law No. 7404/15 be reimbursed out of casino revenue prior to the sharing of such revenue with Durham Region. 3. That the following budget recommendations be approved; a) That the 2020 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $61,017,294 be approved; b) That the 2020 General Government Budget for grant expenditures in the total amount of $296,591 be approved; c) That the 2020 Gross Current Budget expenditures for City purposes in the amount of $52,382,912 (excluding personnel For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm costs and grant expenditures) less estimated current revenues of $45,371,039 (City revenues of $43,873,039 plus $1,198,000 for assessment growth plus supplementary taxes of $300,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; d) That the Capital from Current expenditure in the amount of $736,363 funded from property taxes be approved; and, e) That the total final City levy under paragraphs a), b), c) and d) above, plus the following additions that result in a total final levy of $68,630,621 being an increase of approximately 2.99 percent over the 2019 Budget, be approved: i) Hiring of three additional fire fighters ($277,500) for the Seaton station and additional staffing resources for By-law ($96,000); and, ii) Service level increases that consist of $35,000 for Sunday Hours at the George Ashe Library, $150,000 for Automated Speed Enforcement and additional resources for Winter Control, Roads and Parks in the amount of $510,000 as outlined in Attachment 4. 4. That the 2020 Capital Budget for the City of Pickering with a Gross Expenditure of $58,558,005, plus an additional $187,311,000 for the City Centre project be adopted as presented: a) That the following capital financing sources be approved as presented in the 2020 Capital Budget: Transfer from Current Fund to Capital Fund $736,363 Transfers from Reserves: - Rate Stabilization Reserve (7021) 1,477,200 - Vehicle Replacement (7040) 1,482,000 - Major Equipment Reserve (7062) 823,000 - Casino Reserve (7067) 720,000 - Capital Replacement (7001) 556,000 - Tennis Reserve (7061) 250,000 For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm - City Share Dev. Charges (7022) 182,012 - Self -Insurance Reserve (7020) 175,000 - Facilities Reserve (7055) 120,000 - Rec. Complex Arena Surcharge (7036) 97,000 - Rec. Complex Pool Surcharge (7035) 80,000 - Rec. Complex Core Surcharge (7034) 25,000 Transfers from Reserve Funds: - Development Charges (7601 — 7630) 110,591,354 - Federal Gas Tax Funds (7505) 4,713,000 - Third Party Contribution (7501) 3,932,940 - Roads & Bridges (7709) 2,350,000 - Animal Shelter (7706) 979,760 - Parkland (7502) 970,000 - Building Permit (7506) 552,000 - Seaton Land Group FIA (7713) 416,796 Debt - 5 yr 360,400 Debt - 10 yr 1,400,000 Debt - 15 yr 1,470,000 Debt - 20 yr 9,327,180 Debt - 25 yr 96,626,000 Internal Loan - 5 yr 626,000 Internal Loan - 10 yr 780,000 Donations 2,250,000 Federal Grant — TBD 650,000 Federal Grant — Investing in Canada 300,000 Infrastructure Program (ICIF) Provincial Grant — Ontario Community 850,000 Infrastructure Fund (OCIF) Total $245,869,005 b) That total external debt financed by property taxes of $109,183,580 for the projects identified in the 2020 Capital Budget, and as indicated in this report, in the amount of $360,400 for a period not to exceed 5 years, $1,400,000 for a period not to exceed 10 years, $1,470,000 for a period not to exceed 15 years, $9,327,180 for a period not to exceed 20 For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm years and $96,626,000 for a period not to exceed 25 years be approved; c) That the internal loans in the amount of $1,406,000 be undertaken at the discretion of the Director, Finance & Treasurer; d) That projects identified in the 2020 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt not issued, balloon payments in future years through transfer to Rate Stabilization Reserve, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof approved in the 2020 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g) That the Director, Finance & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved Capital Budget up to the amount approved; h) That the Director, Finance & Treasurer be authorized at his discretion to apply any Casino revenues attributed to 2020 towards the payment of internal loans; and, i) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended. For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm 5. That the Director, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 be allocated in the following manner: the first $70,000 be allocated to the Elected Officials Life Insurance Reserve and the remaining surplus be allocated in the following ratio: 25 percent to the Rate Stabilization Reserve (7021); 10 percent to the Tennis Court Reserve (7049); 10 percent to the Facilities Reserve (7055); 5 percent to the Artwork Reserve (7066) and 50 percent to the City Share DC Projects; b) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.0000) to the Facilities Reserve; and, c) The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040). 6. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary including: reduce the Contingency Account 2900.0000.0000 by $17,000 to offset the loss of the golf simulator revenue amendments to Section 07.01 c) of Policy ADM 190, to insert after the word "Plans" the following clause "including the health care spending account referenced in 7.01 b)"; and apply these changes to Directors and CAO and to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2020 final tax rates; 7. That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); 8. That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 9. That the Purchasing Policy be amended to reflect that Public Art purchases or Public Art project costs that exceed $25,000 requires Council approval; 10. That the Director, Finance & Treasurer be authorized at his discretion to close any current and completed prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 11. That Council approve the cancellation of the following previously approved Capital projects: a) DH -3 Tillings Road — Valley Farm Road to north limit — 5321.1001 — $372,935; b) Don Beer Waste Oil Tank Replacement (5715.1803) — $21,725; c) Pickering Heritage & Community Centre (PHCC) — Construction (5719.1901) — $14,915,675; d) CHDRC Main Entrance & Core Area Renovations — Construction (5731.1901) — $4,900,000; e) CHDRC Tenant Suite Expansion (5731.1906) — $31,000; f) CHDRC Water and Fire Main Replacements (5731.1908) — $160,000; g) CHDRC Arena Waste Oil Tank Replacement (5735.1804) — $21,725; For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm h) Museum Conservation Barn Health & Safety Upgrades (5744.1601) — $65,540; i) Traffic Speed Camera System (5320.1906) — $25,000; j) Museum Retaining Wall, Guard and Handrail Upgrades (5744.1803) — $40,000; k) Museum Backhoe/Loader Replacement (5744.1902) — $210,000; I) Museum Schoolhouse Relocation (5744.1903) — $75,000; m) Museum Schoolhouse Foundation (5744.1904) — $75,000; n) Museum Harvey House Relocation (5744.1905) — $75,000; o) Museum Harvey House Foundation (5744.1906) — $75,000; p) Museum Harvey House Design (5744.1907) — $30,000; and, q) Archives and Library Space (5800.1902) — $3,968,292. 12. That Council approve the change in the specifications for the replacement of health club equipment approved in the 2019 Capital Budget (account 5731.1904.6178) from two Arc Trainers, four Recumbent Bikes, one Jacob's Ladder and one Strength Machine to four Ascent Trainers, one Self Powered Ascent Trainer (SPARC), one Stairmaster Gauntlet, two SkiErgs and two Recumbent Bikes; 13. That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 14. That the Director, Finance & Treasurer be authorized at his discretion to refinance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm 15. That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements (including summer rentals) on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c) Restate the 2020 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 24 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and, d) To process budget transfers during the fiscal year which do not change the overall approved property tax levy. 16. That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2020; 17. That the Director, Finance & Treasurer be authorized to amend Sections 09.08, 13 and 13.01 of Policy ADM 190 to read as follows: 09.08 - Council approval is not required for international air travel, accommodations, registration fees and meals for economic development initiatives; 13. It is recognized that there are many communications media available to Members of Council to communicate with their constituents, including newsletters, neighbourhood letters, cooperative letters, websites and social media accounts; 13.01 - An annual budget of $10,000 for the first, second and third calendar years and an annual budget of $4,000 for the For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm fourth year for website expenditures will be provided to each Councillor for constituent communications. The City shall cover the cost of preparing, printing and mailing newsletters, neighbourhood letters and cooperative letters, as well as the cost of creating and maintaining a website and/or social media account security measures as follows ...; 18. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any Current Budget deficit as a result of higher than budget winter control costs; 19. That Council approve the following changes due to the receipt of the Combating Ageism & Promoting the Engagement of Seniors or (CAPES) grant to the 2020 budget expenditure and revenue accounts as presented below: a) That Revenue account (1623.2572.0000) be increased by $25,000; and, b) That the following expense accounts be increased: account (2572.2394.0000) — $19,300; account (2572.2210.0000) — $2,000; and account (2572.2399.0000) — $3,700. 20.That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge and Community Benefit Charge issues, financial studies related or in support of the DC Background Study and Community Benefit Charge and issues related to the City, Seaton and/or Duffin Heights; 21. That the Financial Control Policy be amended to require that Furniture Fixtures and Equipment or FFE budgets include a breakdown of expenditures to allow the Treasurer to fulfill the obligations of the Financial Control Policy under subsection 02.04 b) and under the Municipal Act subsection 286(1)(d); 22.That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to protect the property tax base For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm by defending assessment appeals through proactive assessment base management; 23. That the Director, Finance & Treasurer be authorized to adjust the per kilometre travel expense reimbursement rate (last increased in 2018) with an effective date of March 1, 2020 from 0.56 cents per kilometre to 0.59 cents per kilometres for the first 5,000 kilometres and 0.53 cents per kilometre for travel beyond 5,000 kilometres; 24. That Council authorize the Treasurer to pay the invoice for work related to William Jackson Drive in the amount of $183,329 to be funded from the DC City Share Reserve (7022) in the amount of $27,499 and DC — Transportation Services Reserve Fund (7610) in the amount of $155,830; 25.That the Director, Finance & Treasurer be authorized to increase the funding for the project management work as undertaken by Sabourin Kimble & Associates (SKA) for the Kubota lands within the Pickering Innovation Corridor in the amount of $425,000 plus net HST and these costs be recovered through Third Party Contribution; 26. That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; 27. That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.0000) to the Reserve for Sustainable Initiatives; 28. That Council amend the Community Grant policy as follows: a) That the grant application deadline date for the 2021 Community Grant Program be October 23, 2020 to give community groups sufficient time to complete their applications. 29.That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives (7053); For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm 30. That Council approve $50,000 to be added to 2020 Capital Budget for the purchase of a mobile licence plate recognition system to be funded from the Rate Stabilization Reserve (7021); 31.That any unspent 2020 Local Planning Appeal Tribunal (LPAT) funds budgeted under General Government consulting account (2126.2392) be transferred to the Tennis Court Reserve (7061); 32.That Council approve the combining of the previous unspent Property Maintenance Capital Budget amounts for fence replacement from accounts: 5311.1505.6181 ($213,046) and 5311.1802.6181 ($118,303) to account 5311.1505.6181; 33.That Council approve the combining of the previous unspent Parks Capital Budget amount for fence replacement from account: 5780.1818.6181 ($60,000) to account 5780.1818.6181; 34. That Council direct staff to report on Outstanding Capital projects as of July 31st and December 31st of each year; 35.That Council approve the 2020 Low Income Seniors & Persons with Disabilities grant amount to be increased from $330 to $375 per household; 36.That Council pass the attached General Municipal Fees and Charges By-law and incorporate the user fee schedule into the 2020 Current Budget: a) That Council approve revising "Schedule B — Fees Payable for Building Permits" of the Building By-law with the Building Permit fees listed in the 2020 User Fee Schedule; b) That the attached 2020 User Fee Schedule be revised to be consistent with the fees stated in the Vehicle for Hire By -Law enacted on February 24, 2020; and, c) That the indoor golf fees for prime and non -prime times be removed from the attached 2020 User Fee schedule. 37. That staff be directed to develop an implementation plan for public EV Charging Infrastructure including location and investigation of For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm installation costs and that the appropriate funding be included in the 2021 Capital Budget in order to apply for all possible grants including the Natural Resources Canada Zero Emission Infrastructure program; 38. That Council direct the Director, Finance & Treasurer to develop a financial plan that allocates the casino revenues only after the Community Benefit Charge (CBC) regulations have been issued and the financial impact analyzed and when the City Centre project costs are based on tender pricing with any surplus casino revenues being allocated to critical infrastructure reserves; and, 39. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. 9. Motions and Notice of Motions 9.1 Pickering Harbour Company Ltd. Refusal of Official Plan Amendment Application OPA-19-001/P and Zoning By-law Amendment Application A 05/19 505 and 591 Liverpool Road Moved by Councillor McLean Seconded by Councillor Brenner WHEREAS, on April 11, 2019 the Pickering Harbour Company Ltd. ("Applicant") submitted applications for Official Plan Amendment and Zoning By-law Amendment proposing a mixed-use development consisting of two buildings having heights of 23 -storeys, and containing a total of 498 apartment units and approximately 1,900 square metres of grade related commercial uses. The proposal also includes a total of 739 parking spaces for residents, visitors and commercial uses, and includes 200 public parking spaces to service the neighbourhood; And Whereas, on April 11, 2019, the City of Pickering authorized the Applicant and its agent, The Biglieri Group Ltd., to include the City -owned parking lot lands adjacent, municipally known as 505 Liverpool Road, in the Applicant's visioning exercise for the redevelopment of their lands at 591 Liverpool Road; For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm And Whereas, on May 10, 2019 the City of Pickering notified the Applicant that the applications were deemed complete; And Whereas, on May 27, 2019 the Notice of Complete Application was circulated to the Mayor and Council, City departments, agencies and residents within 150 metres of the subject lands, including being posted on the City's website; And Whereas, on June 6 and 7, 2019 supporting studies and materials submitted by the Applicant were circulated to City departments and agencies requesting a response within 60 days; And Whereas, on August 26, 2019, comments were received from the Toronto and Region Conservation Authority (TRCA) noting that the Applicant's proposal has not demonstrated consistency with the Provincial Policy Statement (PPS), and is inconsistent with the TRCA Living City Policies in that the location of the shoreline hazard on site has not been identified, flood proofing has not been addressed, and a 30 metre naturalized buffer is not provided from the limits of the Provincially Significant Wetland; And Whereas, to engage the border community, on September 20, 2019 notices for a Public Open House meeting scheduled for October 17, 2019 were circulated to the residents residing in the Bay Ridges neighbourhood via postal walk by the Ward 2 Councillors. In addition, notices were sent to residents within 150 metres of the subject lands and to individuals who had provided written comments. A sign was posted on the subject lands notifying the public of the proposal and the date of the Open House meeting. As well, notices were posted on the City's social media (Facebook and Instagram) accounts, the City's website and the Pickering News Advertiser; And Whereas, on October 17, 2019, approximately 250 people attended a Public Open House, hosted by the City of Pickering City Development Department, where the Applicant's representatives and City staff provided information regarding the proposal and took part in a question and answer session; And Whereas, on November 6, 2019, comments were received from Baird Costal Engineering on behalf of TRCA, advising that in the absence of a beach maintenance program, a coastal study was required including a For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm peer review by Baird on the study, as well as reminding the City of Clause 3.1.3 in the PPS, which states Planning Authorities shall consider the potential impacts of climate change that may increase risk associated with natural hazards; And Whereas, on November 19, 2019 comments were received from Ontario Power Generation (OPG) advising that the subject lands are located less than a kilometre from the Pickering Nuclear Generating Station (PNGS), and the entire subject lands are located within the 914 metres (3,000 feet) measured from the exterior face of any reactor building that precludes permanent dwellings from locating in a restrictive zone referred to as the exclusion zone, as required by the Nuclear Safety and Control Act (Federal Class 1 Nuclear Facilities Regulations)-SOR 20000/204; And Whereas, the regulations define an exclusion zone as a parcel of land within or surrounding a nuclear facility on which there is no permanent dwelling and over which a licensee has legal authority to exercise control; And Whereas, the PNGS License Conditions Handbook specifies that the exclusion zone is an area immediately surrounding a nuclear facility where no permanent habitation is allowed. And further, that the licensee is required to ensure that the use and occupancy of the land within the exclusion zone does not compromise the safety and control measures in the licensee basis, and this requirement applies to the land the licensee occupies, as well as to land occupied by others and any changes to the use of lands and occupancy of any land would require OPG to notify the Canadian Nuclear Safety Commission (CNSC); And Whereas, OPG intends to continue commercial operations until at least 2024 and the decommissioning process to extend to at least 2034. Any changes to the exclusion zone would require a full safety analysis and licensing safety case to be presented to the CNSC; And Whereas, it is the position of OPG that it is premature for the City to consider the Applicant's request to amend the City of Pickering Official Plan and Zoning By-law at this time, as the Applicant's proposal seeks to introduce sensitive residential land uses within the existing exclusion zone which has been in place since 1971, to exclude residential uses for health and safety reasons, and further that reports filed on behalf of the Applicant do not adequately address the issue of residential uses inside the federally For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm regulated exclusion zone nor do they sufficiently address the protection of public health and safety, including the land use compatibility policy set out in the Provincial Policy Statement; And Whereas, on January 9, 2020, a notice of Statutory Public Meeting to be held on February 3, 2020 was circulated to the Mayor and Members of Council, City departments, agencies and residents within 150 metres of the subject lands and to all individuals who had previously provided comments; And Whereas, prior to the Statutory Public Meeting, the City, Mayor and Council received approximately 150 letters of objection to the applicant's proposal, as well as a petition in excess of approximate 15,000 persons, including approximately 2,200 who reside in the City of Pickering; And Whereas, on February 3, 2020, approximately 300 people attended the Statutory Public Meeting where Planning staff presented Report Number 03-20, the Applicant's representative presented their proposal for the subject lands, as well as being provided an opportunity to respond to the 30 delegations who spoke in opposition to the proposal; And Whereas, the purpose of the Planning Act, R.SO. 1990, c.P.13 is to: • promote sustainable economic development in a healthy natural environment within the provincial policy framework; • provide for a land use planning system led by provincial policy; • integrate matters of provincial interest into provincial and municipal planning decisions by requiring that all decisions be consistent with the Provincial Policy Statement and conform, not conflict with provincial plans; • provide for planning processes that are fair by making them open, accessible, timely and efficient; • encourage co-operation and coordination among various interests; • recognize the decision making authority and accountability of municipal councils in planning; For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm And Whereas, the Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development, and issued under the authority of Section 3 of the Planning Act requiring decisions affecting planning matters be consistent with policy statements issued under the Act; And Whereas, Policy 1.1.3.3 of the PPS requires Planning Authorities shall identify appropriate locations and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs; And Whereas, Policy 1.1.3.4 of the PPS requires Planning Authorizes identify appropriate development standards should be promoted which facilitate intensification, redevelopment, and compact form, while avoiding or mitigating risk to public health and safety; And Whereas, Policy 1.1.3.5 of the PPS requires Planning Authorities to establish and implement minimum targets for intensification and redevelopment within the built-up areas, based on local conditions; And Whereas, Policy 1.2.6.1 requires that major facilities (defined to include energy generation facilities) and sensitive land uses (defined to include residences) be appropriately designed, buffered and or separated from each other to prevent or mitigate adverse effects from odour, noise and other contaminants, minimize risk to public health and safety, and to ensure long-term viability of major facilities; And Whereas, the Places to Growth: Growth Plan for the Greater Golden Horseshoe, dated May 2019, is issued under the authority of Section 7 of the Places to Grow Act, 2005, and builds upon the policy foundation provided by the PPS; And Whereas, Policy 2.2.2.3 b) of the Growth Plan requires all municipalities to develop a strategy to achieve the minimum intensification target and intensification throughout delineated built-up areas, which will identify the appropriate type and scale of development in strategic growth areas and transition of built form to adjacent areas; For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm And Whereas, on July 14, 2014 City of Pickering Council adopted Official Plan Amendment No 26 to the City's Official Plan, which introduced new designations and policies, and changed existing policies to create a framework for redevelopment and intensification of the City Centre, and on March 4, 2015, the Ontario Municipal Board (OMB) approved OPA 26 with modifications; And Whereas, on December 16, 2019, City of Pickering Council endorsed in principle the Kingston Road Corridor and Specialty Retailing Node Intensification Plan, dated November 2019, providing a framework for the redevelopment and intensification for the lands within the Kingston Road Corridor and the Specialty Retailing Node, and authorized staff to initiate an Official Plan Amendment to implement the vision and the Intensification Plan; And Whereas, the City of Pickering continues to direct growth in primary intensification areas of the City Centre and mixed-use corridors where these areas support higher order transit and have supporting infrastructure to support higher density development; And Whereas, the height, density, massing and scale of the Applicant's proposal for two 23 -storey buildings will result in negative impacts on the immediate and surrounding community with respect to adverse shadowing, overlook, reduce privacy, compromised views to the waterfront and disruption to the neighbourhood character; And Whereas, permanent dwelling units are specifically prohibited to be located within a federally regulated nuclear exclusion zone; And Whereas, the Applicant's proposal is not consistent with the growth and intensification, and public health and safety policies of the PPS, and does not conform with the policies of the Growth Plan; Now therefore be it resolved that the Council for The Corporation of the City of Pickering under the powers of authority granted under the Planning Act, R.SO. 1990, c.P.13 recommends: 1. That Official Plan Amendment Application OPA 19-001/P and Zoning By-law Amendment Application A 05/19, submitted by Pickering Harbour Company Ltd., to facilitate a mixed-use development consisting of two buildings having heights of 23 - For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda February 24, 2020 Council Chambers 7:00 pm storeys containing a total of 498 apartment units, and approximately 1,900 square metres of grade related commercial uses, and 200 public parking spaces to serve the public be refused; 2. In the event that the Applicant appeals to the Local Planning Appeal Tribunal (LPAT), Council authorizes City staff, its outside legal counsel and outside experts in the fields of planning, environment, transportation, urban design and other specialties, as may be required, to present and defend Council's position on Official Plan Amendment Application OPA 19-001/P and Zoning By-law Amendment Application A 05/19, submitted by Pickering Harbour Company Ltd., at the LPAT; and, 3. Staff be directed through the CAO's Office, to advise the Applicant that the Council of The Corporation of the City of Pickering is not interested in including the City owned lands at 505 Liverpool Road as part of the Applicant's visioning exercise for their lands at 591 Liverpool Road, and is not interested in either selling nor conveying to the Applicant the lands owned by the City. 10. By-laws 10.1 By-law 7739/20 62 Being a by-law to license, regulate and govern vehicles for hire within the City of Pickering. [Refer to Item 8.1 BYL 01-20] 10.2 By-law 7740/20 Being a by-law to amend By-law No. 6191/03 to confirm General 150 Municipal Fees. [Refer to Item 8.4 FIN 02-20] 11. Other Business 12. Confirmation By-law 13. Adjournment For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca City 6h DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel M. Carpino K. Bentley P. Bigioni R. Holborn F. Jadoon S. Cassel C. Rose L. Harker 1. 2. 3. - Chief Administrative Officer - Director, Community Services & Deputy CAO - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Engineering Services - Director, Economic Development & Strategic Projects - City Clerk - Chief Planner - Deputy Clerk Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. Disclosure of Interest No disclosures of interest were noted. Adoption of Minutes Resolution #215/20 Moved by Councillor Brenner Seconded by Councillor Cumming Special Council Minutes, Education & Training, December 16, 2019 (Confidential Special Council Minutes, Education & Training, December 16, 2019, provided under separate cover) In Camera Council Minutes, December 16, 2019 Council Minutes, December 16, 2019 - 1 Cty oh DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm Planning & Development Committee Minutes, January 13, 2020 Carried 4. Presentations There were no presentations. 5. Delegations 5.1 Simon Langer, National Manager, Government and Strategic Partnerships Ryan Michaels, National Senior Associate, Government and Strategic Partnership, Diabetes Canada Re: Notice of Motion - Textile Diversion Strategy Simon Langer, National Manager, Government and Strategic Partnerships, Diabetes Canada, appeared before Council in support of the Notice of Motion regarding a Textile Diversion Strategy. Mr. Langer outlined the benefits of a textile diversion strategy, noting that 85% of textile materials typically end up in landfill, and this strategy could result in the diversion of these materials. In addition to the diversion of textile materials, funds received from this collection benefit those with diabetes and contributes to diabetes research. He noted that Diabetes Canada currently have textile programs with the Region of Durham, City of Oshawa, and numerous other organizations, and that the implementation of this program would provide an opportunity for the City of Pickering to show its support for waste diversion. He outlined opportunities to have collection bins placed in areas within the City, and noted that these bins would have a City logo on them, which could help alleviate residents' concerns regarding whether they are donating to a legitimate charitable organization. In conclusion, he noted that there is no cost for the municipality to participate in this initiative. A question and answer period ensued regarding details on the programs with other municipalities and whether these programs have been successful, the branding on the bins, and how this has helped create public trust. Mr. Langer noted that over one hundred million pounds of textiles are collected by Diabetes Canada each year, and that 100% of the proceeds from the donations are given to charity. He also noted that Diabetes Canada will provide the City with a formal agreement, which would articulate how often the bins are maintained, and how the materials are being socially and environmentally managed. 5.2 Jack Gibbons, Ontario Clean Air Alliance Re: Notice of Motion - Decommissioning of the Pickering Nuclear Generating Station 2 Cty oh DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm Jack Gibbons, Ontario Clean Air Alliance, appeared before Council in support of the Notice of Motion, Decommissioning of the Pickering Nuclear Generating Station. Mr. Gibbons noted that OPG is proposing to mothball the station in 2024, and delay the dismantling process until 2054. He stated that this will mean that the site will be off limits for development for 40 years or more. Mr. Gibbons further stated that the station should be dismantled immediately when it closes in 2024 and that dismantling the station immediately is in the public interest noting the following reasons: • it is the preferred decommissioning strategy for nuclear power plants; • it is possible to decommission in less than 10 years, resulting in most of the acreage being returned to the local community by 2034; • it will allow the City of Pickering to begin revitalizing the waterfront; • it is the fair option and will allow people who are currently working in the Station to be involved in the dismantling process, creating 16,000 person- years of employment; • decommissioning is a new growth industry with available resources to assist with the process; and, • it will create an opportunity for the City of Pickering to gain expertise in dismantling, an expertise that can benefit around the world, resulting in prosperity for the City. 5.3 Peter Ottensmeyer, University of Toronto Re: Notice of Motion - Decommissioning of the Pickering Nuclear Generating Station Peter Ottensmeyer, Professor Emeritus, University of Toronto, appeared before Council to request that Council withdraw or defeat the Notice of Motion pertaining to the Decommissioning of the Pickering Nuclear Generating Station. Mr. Ottensmeyer noted that he is not against nuclear power, but offered options for an alternative use of the Station. Through the aid of a Power Point presentation, Mr. Ottensmeyer outlined his proposal of an advanced recycling centre to eliminate the 15,000 tonne Pickering stockpile of highly radioactive used CANDU fuel waste. He stated that the installation of small modular reactors can consume and eliminate radioactive waste and would eliminate the need for OPG to shut down the Pickering Nuclear Plant. Mr. Ottensmeyer further stated that this proposal would provide 10,000 person-years of work each year, rather than the decommissioning process, which would only provide 16,000 person-years of work once. In conclusion, he recommended that the City of Pickering create a working task group to determine how to repurpose the Pickering Nuclear Station into an advanced recycling centre, rather than dismantling the Station. A question and answer period ensued regarding the particulars of the proposal and whether existing buildings could be reused, or if new buildings would be - 3 - Cty oh DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm required to be built. It was also questioned whether this proposal had been reviewed by the Province of Ontario or Ontario Power Generation, and if so, what their response had been. 5.4 J. Lloyd Greenspoon, Algoma Manitoulin Nuclear Awareness Re: Notice of Motion - Decommissioning of the Pickering Nuclear Generating Station J. Lloyd Greenspoon, Algoma Manitoulin Nuclear Awareness, withdrew his delegation prior to the meeting and did not appear before Council. 5.5 David Sim Re: Notice of Motion - Decommissioning of the Pickering Nuclear Generating Station David Sim, 1000 Rambleberry Avenue, appeared before Council and noted that he is not opposed to nuclear power, but is opposed to having a nuclear plant near residents. He stated that he would like the Pickering Nuclear Station shut down as soon as possible and did not want to see any further nuclear enterprise opened in Pickering. He suggested that residents conduct their own research, in particular through the Independent Electricity System Operator website, to learn about the costs to keep nuclear plants functional, and noted that the Province should consider upgrading the power grid system to improve power in Ontario. 5.6 Randy Lockwood, Ontario Power Generation Re: Update on the Pickering Nuclear Generating Station Operations Randy Lockwood, Senior Vice President, Ontario Power Generation, appeared before Council to provide an update on the Pickering Nuclear Station operations. Mr. Lockwood noted that 2019 was the best industrial safety performance in site history, and that OPG supported 100 community partnerships and charities in 2019. He expressed concern regarding the false alert at the Pickering Nuclear Station on January 12, 2020, and re -iterated that there was no event at Pickering Nuclear Station and that the plant is operating at design. He noted that OPG is participating in the Provincial investigation to determine the root causes of the alert that was sent in error. Resolution #216/20 Moved by Councillor McLean Seconded by Councillor Cumming That the rules of procedure be suspended to extend the delegation speaking time limit. - 4 - Cty oh DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm Carried on a Two -Thirds Vote Mr. Lockwood continued his presentation, showing a video of cobalt -60, an isotope that is generated by the Pickering Nuclear Station. He noted that Pickering generates 40% of the world's needs of cobalt -60. Mr. Lockwood outlined the decommissioning plan for the Station which is set to begin in 2024, and includes a safe storage period, moving used fuel into dry storage, removing used fuel from the site, and dismantling all facilities and releasing them from regulatory control. A question and answer period ensued between Members of Council and Mr. Lockwood, regarding: • how the dismantling process is determined, financial impacts, and a series of other conditions which OPG has studied to determine their preferred decommissioning process; • the process in which OPG reviews their decommissioning plan every 5 years and the impacts to decommissioning timelines with the progression of new technologies; • timelines for decommissioning and the false expectations in the community that these timelines can be shortened; • the use of a deep geological repositories for the spent fuel, and the process and timelines for determining a host community; • the size and costs of transmission power lines, and whether cost efficiencies could be realized by obtaining power from Quebec; • other locations where cobalt -60 is manufactured, and whether it would be produced at the Darlington Nuclear Station in future; • where the power will be transferred once the Pickering Nuclear Station is decommissioned as the Pickering Nuclear Station provides 14% of the Province's electrical needs; • whether the Darlington or Bruce Nuclear Stations will be able to continue to provide power for Ontario during the Pickering decommissioning, while also undergoing a refurbishment, and whether there would be sufficient employees to fulfill the needs of all Stations as Ontario is currently experiencing a shortage in trades; • OPG's plan for optimization and repurposing the Station, and whether this would occur in 2024 or 2025, with Mr. Lockwood confirming that the final decommissioning plan would need a financial guarantee that would support the plan and ensure safety; and, • the decommissioning plan needing to meet the guidelines of the Atomic Energy Agency, and that the responsibility for the ultimate disposal of spent fuel rods lies with the Province, not OPG. 5.7 Paul White, Fairport Beach Neighbourhood Association - 5 - Cty oh DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm Re: Notice of Motion - Decommissioning of the Pickering Nuclear Generating Station Paul White, Fairport Beach Neighbourhood Association, appeared before Council in support of the Notice of Motion regarding the Decommissioning of the Pickering Nuclear Generating Station. Mr. White stated that there are three options for decommissioning a station - immediate, safe enclosure, and entombment, and that with the expertise available today in the nuclear business, there is no need to delay decommissioning. He noted that each approach has advantages and disadvantages, and questioned if there are other similar decommissioning experiences that Pickering could draw from. Mr. White requested that the process be clear, transparent and open, and involve all stakeholders in the process. 6. Correspondence 6.1 Corr. 01-20 Mary Medeiros, City Clerk City of Oshawa Re: Combating Climate Change Resolution #217/20 Moved by Councillor Pickles Seconded by Councillor Butt That Corr. 01-20, dated December 18, 2019, from the City of Oshawa, regarding Combating Climate Change be received for information. Carried 6.2 Corr. 02-20 The Honourable Steve Clark, Minister Ministry of Municipal Affairs and Housing Re: Changes to the Development Charges Act Resolution #218/20 Moved by Councillor Pickles Seconded by Councillor McLean That Corr. 02-20, dated December 19, 2019, from the Ministry of Municipal Affairs and Housing, regarding the changes to the Development Charges Act be received for information. 6 Cty oh DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm Carried 6.3 Corr. 03-20 Ralph Walton, Regional Clerk/Director of Legislative Services The Regional Municipality of Durham Re: Envision Durham — Housing Policy Planning Discussion Paper (2019-P-47) Resolution #219/20 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Corr. 03-20, dated December 20, 2019, from the Regional Municipality of Durham, regarding the Envision Durham — Housing Policy Planning Discussion Paper be received; 2. That City Staff be directed, through the CAO, to review the Envision Durham — Housing Policy Planning Discussion Paper within the context of the previously directed creation of a City of Pickering Draft Affordable Housing Strategy and report back to the April 27, 2020 Council meeting; and, 3. That Councillor Brenner and Councillor Butt be appointed to work with City Staff on this review. Carried 7. Report PD 2020-01 of the Planning & Development Committee held on January 13, 2020 7.1 Director, Corporate Services & City Solicitor, Report LEG 01-20 Lebovic Enterprises Limited — Plan of Subdivision 40M-2479 - Final Assumption of Plan of Subdivision - Lots 1 to 30, Blocks 31 to 50, 52, 53 and 54, Plan 40M-2479 - Parts 1, 5, 7, 9, 11 and 13, 40R-26332 (William Jackson Drive) Council Decision: 1. That William Jackson Drive, Earl Grey Avenue, Carousel Drive, Tally Street, Carousel Mews, Calico Mews, Starboard Mews within Plan 40M- 2479 and William Jackson Drive within Parts 1, 5, 7, 9, 11 and 13, 40R- 26332 be assumed for public use; 7 Cty oh DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm 2. That the works and services required by the Subdivision Agreement within Plan 40M-2479 and Parts 1, 5, 7, 9, 11 and 13, 40R-26332, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Block 51; 3. That Lebovic Enterprises Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M- 2479 and Parts 1, 5, 7, 9, 11 and 13, 40R-26332, save and except from Block 51; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 7.2 Director, City Development & CBO, Report PLN 01-20 Infill and Replacement Housing in Established Neighbourhoods Study Planning Options Report (Phase 2 Report) Council Decision: 1. That the Infill and Replacement Housing in Established Neighbourhoods, Planning Options Report (Phase 2 Report) prepared by SGL Planning & Design Inc., dated December 2019, be received; and, 2. That Council authorize City Development staff to proceed with Phase 3 of the Infill and Replacement Housing in Established Neighbourhoods Study. Resolution #220/20 Moved by Councillor Pickles Seconded by Councillor Butt That Report PD 2020-01 of the Planning & Development Committee Meeting held on January 13, 2020 be adopted. Carried 8. Reports — New and Unfinished Business 8.1 Director, Community Services & Deputy CAO, Report CS 08-20 EnAbling Change Program - City of Pickering Accessibility Advisory Committee, Service & Support Animal Task Group Initiative - 8 - Cty oh DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm Resolution #221/20 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Council endorse the City of Pickering's proposal to the EnAbling Change Program (as outlined in the Ontario Transfer Payment Agreement) for the City of Pickering Accessibility Advisory Committee Service & Support Animal Task Group initiative by way of a Council resolution; 2. That Council authorize staff to submit the Ontario Transfer Payment Agreement, set out in Attachment 1 to this report, to the Ministry for Seniors and Accessibility, subject to minor revisions as may be required by the Director, Community Services & Deputy CAO, and the Director, Corporate Services & City Solicitor, for their consideration and approval; 3. That a copy of this report be forwarded to Peter Bethlenfalvy, MPP, Pickering -Uxbridge; and, 4. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Carried 8.2 Director, Corporate Services & City Solicitor, Report LEG 02-20 2020 Pre -Budget Approval City of Pickering Land Purchase from Metrolinx - Part Lot 21, Concession 1, Pickering, being part of PIN 26330-0186 (LT) Resolution #222/20 Moved by Councillor Pickles Seconded by Councillor Cumming 1. That Council provide 2020 pre -budget approval in the amount of $831,761.00 (net of HST rebate) for the purchase of Part Lot 21, Concession 1, Pickering, being part of PIN 26330-0186 (LT) from Metrolinx; 2. That Council authorize the Director, Finance & Treasurer to finance the purchase costs of $831,761.00 as follows: a) The sum of $207,940.00 to be funded by the Pickering Downtown Landowners Group; - 9 Cty oh DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm b) The sum of $623,821.00 to be funded by a transfer from the Development Charges — Transportation Reserve Fund; and, 3. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 9. Motions and Notice of Motions 9.1 Textile Diversion Strategy A brief discussion ensued regarding the importance of diverting materials that would otherwise go to landfill, noting that this Strategy could provide a solution to the issues experienced with other donation bins. Resolution #223/20 Moved by Councillor Brenner Seconded by Councillor Pickles WHEREAS, the City of Pickering has been approached by Diabetes Canada and York University to develop a Textile Diversion Strategy; And Whereas, Diabetes Canada is the largest charitable clothing recycler with over 30 years of collection experience, diverting over 45 million kilograms of textiles each year; And Whereas, over 205 Canadian Municipalities have partnered with Diabetes Canada who operate over 1000 bins on Municipal property; And Whereas, Diabetes Canada is a member of the National Zero Waste Council; And Whereas, Diabetes Canada is a not for profit Organization with revenues generated from Textile Diversion helps support 11 million Canadians with diabetes including approximately 27000 individuals from Pickering; And Whereas, through a Textile Diversion Strategy an estimated 3,000,000 kilograms of textiles can be diverted from landfill; And Whereas, this Textile Diversion program will help support York University's National Textile Diversion Study; - 10 - City 6h DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm And Whereas, the implementation of a Textile Diversion program in partnership with Diabetes Canada and their charitable partners will have no financial implications for the City of Pickering and enable Pickering to regulate the placement of textile diversion receptacles on public and private properties; Now therefore be it resolved that the Council of The Corporation for the City of Pickering: 1. Supports in principle the implementation of a Textile Diversion Strategy; and, 2. Directs Staff, through the Office of the CAO, to form a working group including Staff representatives from By-law, Facilities, Sustainability and Planning to work with Diabetes Canada in an effort to review creating a partnership and report back to Council at its April 27th meeting on an implementation plan. Carried Unanimously on a Recorded Vote 9.2 Decommissioning of the Pickering Nuclear Generating Station General discussion ensued regarding the decommissioning of the Pickering Nuclear Generating Station as it relates to economics and the importance of building capacity for a future centre of excellence in Pickering. Members of Council noted that this motion would expedite the decommissioning process, while also ensuring the project continues on the path of economic gain, while keeping safety as its first priority. Councillor Brenner and Councillor Ashe introduced a substitute motion to better reflect the intentions of the City. Resolution #224/20 Moved by Councillor Brenner Seconded by Councillor Ashe The Council of the Corporation for the City of Pickering: 1. Supports the commencement of the decommissioning process and dismantling of the PNGS as expeditiously as possible in line with the recommendations of the International Atomic Energy Agency "Decommissioning of Nuclear Power Plants, Research Reactors and Other Nuclear Fuel Cycle Facilities"; Cty oh DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm 2. Directs City of Pickering Economic Development and Public Affairs Staff, through the CAO, to commence work with OPG and other partners on creating and promoting Pickering as a Centre of Excellence for the Decommissioning of the Pickering Nuclear Generating Station; and, 3. That a copy of this resolution be forwarded to the Ontario Minister of Energy, all Durham Region Municipalities, all Durham Region MPPs and MPs and the Canadian Nuclear Safety Commission. Carried Unanimously on a Recorded Vote 9.3 Urbanization of Altona Road from Strouds Lane to Finch Avenue Discussion ensued regarding the intent of this motion to expedite this process, as this area has experienced significant development and growth, and there are currently no curbs or sidewalks to make it pedestrian friendly. Resolution #225/20 Moved by Councillor Pickles Seconded by Councillor Butt WHEREAS, Altona Road (Regional Road #27) was urbanized with curbs, sidewalks, a multi -use path, and widened to four lanes from Kingston Road to just north of Strouds Lane in the City of Pickering between 2009 and 2011; And Whereas, Altona Road from just north of Strouds Lane continues to be a two lane rural cross section road, with no curbs or sidewalks; And Whereas, there is significant residential development of approximately 1,350 homes along this section of Altona Road, with a further estimated 700 homes to come, which would result in an estimated population increase in this area of 2,000 people, many being young families with children; And Whereas, the key intersections in this area, Finch Avenue/Altona Road and Pine Grove Avenue/Altona Road are not urbanized and are not connected to sidewalks; And Whereas, the widening and urbanization of Altona Road from Strouds Lane to Finch Avenue is not presently included in the Region of Durham's 10 year budget forecast; Now therefore be it resolved that the Council of The Corporation for the City of Pickering: - 12 - Cty oh DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm 1 Identifies the need to provide the residents of the Altona Road and Finch Avenue area with adequate roads and safe pedestrian sidewalks; 2. Requests the Region of Durham to include the widening and urbanization of Altona Road from Strouds Lane to Finch Avenue within the first 5 years of the capital forecast and subject to annual budget approval for consideration with other priorities; and, 3. That a copy of this motion be forwarded to the Chair, Regional Works Committee and the Regional Commissioner of Works. Carried 10. By-laws 10.1 By-law 7733/20 Being a by-law to exempt Part of Lot 5, Plan 40M-1918, being Part 4, Plan 40R- 19416 from part lot control. 10.2 By-law 7734/20 Being a by-law to establish and name certain roads within the City of Pickering, Regional Municipality of Durham as public highways. 10.3 By-law 7735/20 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lots 15 &16, Concession 1 (A 16/19). Resolution #226/20 Moved by Councillor Ashe Seconded by Councillor Brenner That By-law Nos. 7733/20 through 7735/20 be approved. Carried - 13 - Cty oh DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm 11. Confidential Council — Public Report Mayor Ryan stated that prior to the Regular Council Meeting, an In -camera session was held at 6:30 pm in accordance with the provisions of the Municipal Act and Procedure By- law 7665/18 to consider a matter before the Local Planning Appeal Tribunal and to receive advice subject to solicitor -client privilege. Director, City Development & CBO, Report PLN 02-20 Local Planning Appeal Tribunal (LPAT) Appeal Draft Plan of Subdivision SP -2017-05 Zoning By-law Amendment Application A 10/17 CPC II Management Inc. Block 54, Plan 40M-1498 (1520 Notion Road) Resolution #227/20 Moved by Councillor Cumming Seconded by Councillor Pickles Carried That the confidential recommendations considered at the In -Camera Session of Council, held at 6:30 pm on January 27, 2020, be approved. Carried 12. Other Business 12.1 Councillor McLean inquired about the notification process of the School Boards to the City when they undertake studies and reviews. He requested that the CAO follow up with the Durham District School Board to request that the City be notified in future when the Board conducts studies, such as the current track boundary review for Maple Ridge Public School and Vaughan Willard Public School which could potentially affect traffic and parking in the area. 12.2 Councillor Pickles gave notice that he would be bringing forward a Notice of Motion regarding sidewalks along Kingston Road. 13. Confirmation By-law By-law Number 7736/20 Councillor McLean, seconded by Councillor Brenner moved for leave to introduce a By- law of the City of Pickering to confirm the proceedings of January 27, 2020. Carried - 14 - Cts og DICKERING Council Meeting Minutes January 27, 2020 Council Chambers 7:00 pm 14. Adjournment Moved by Councillor Ashe Seconded by Councillor Cumming That the meeting be adjourned. The meeting adjourned at 9:22 pm. Dated this 27th of January, 2020. - 15 - Carried David Ryan, Mayor Susan Cassel, City Clerk Cty oh DICKERING Executive Committee Meeting Minutes February 3, 2020 Council Chambers — 2:00 pm Chair: Councillor McLean Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean Absent: D. Pickles Also Present: T. Prevedel M. Carpino K. Bentley P. Bigioni R. Holborn S. Karwowski F. Jadoon S. Cassel L. Harker - Chief Administrative Officer - Director, Community Services & Deputy CAO - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Engineering Services - Director, Finance & Treasurer - Director, Economic Development & Strategic Projects - City Clerk - Deputy Clerk 1. Disclosure of Interest No disclosures of interest were noted. 2. Delegations There were no delegations. 3. Matters for Consideration 3.1 Director, Community Services & Deputy CAO, Report CS 09-20 Vehicle Data Units and Fuel Rings Standardization - Pickering Operations Centre Recommendation: Cty oh DICKERING Executive Committee Meeting Minutes February 3, 2020 Council Chambers — 2:00 pm Chair: Councillor McLean Moved by Councillor Brenner Seconded by Councillor Butt 1. That Council is notified of the quote submitted by P3 -Matic Inc. in the amount of $97,341.00 (HST excluded) for the first phase of increasing the functionality of the fuel system in accordance with Section 9.04 (c) of the Purchasing Policy, wherein sole sourcing the procurement of vehicle data units and fuel rings must be compatible with the existing fuel system and to improve the continuity of existing operations; 2. That the total gross project cost of $109,995.00 (HST included), including the amount of the quotation, and other associated costs be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $99,054.00 as provided for in the approved 2019 Capital Budget; 4. That the P3 -Matic system be established as an approved City-wide standard for all future vehicle data units and fuel ring control system upgrades and installations; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4. Other Business 4.1 Councillor McLean requested that Staff review the potential to regulate Airbnb's in the City of Pickering. Brief discussion ensued regarding the work that has already been undertaken by the City of Oshawa on this initiative, and the possibility of a Durham Region wide approach to regulating of Airbnb's. 4.2 Councillor McLean requested that Staff provide Council with an update regarding the status of the review of the Sign By-law, particularly how it relates to real estate signs. Cts og DICKERING Executive Committee Meeting Minutes February 3, 2020 Council Chambers — 2:00 pm Chair: Councillor McLean 5. Adjournment Moved by Councillor Cumming Seconded by Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 2:01 pm. Cty oh DICKERING Planning & Development Committee Meeting Minutes February 3, 2020 Council Chambers — 7:00 pm Chair: Councillor Ashe Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean Absent: D. Pickles Also Present: T. Prevedel M. Carpino K. Bentley P. Bigioni F. Jadoon S. Cassel C. Rose N. Surti A. Haniff C. Celebre T. Javed L. Harker - Chief Administrative Officer - Director, Community Services & Deputy CAO - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Economic Development & Strategic Projects - City Clerk - Chief Planner - Manager, Development Review & Urban Design - Senior Economic Development Officer - Principal Planner, Development Review - Economic Development Assistant - Deputy Clerk 1. Disclosure of Interest No disclosures of interest were noted. 2. Statutory Public Meetings Councillor Ashe, Chair, gave an outline of the requirements for a Statutory Public Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the By-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Local Planning Appeal Tribunal (LPAT), and may not be entitled to be added as a party to the hearing unless, in the opinion of LPAT, there are reasonable grounds to do so. Cty oh DICKERING Planning & Development Committee Meeting Minutes February 3, 2020 Council Chambers — 7:00 pm Chair: Councillor Ashe Catherine Rose, Chief Planner, appeared before the Committee to act as facilitator for the Statutory Public Meeting portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. 2.1 Information Report No.03-20 Official Plan Amendment Application OPA 19-001/P Zoning By-law Amendment Application A 05/19 Pickering Harbour Company Ltd. (505 and 591 Liverpool Road) A statutory public meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. Cristina Celebre, Principal Planner, Development Review, appeared before the Committee to provide an overview of Zoning By-law Amendment Application A 05/19 and Official Plan Amendment Application OPA 19-001/P. Through the aid of a PowerPoint presentation, Ms. Celebre outlined the location, proposed concept plan, Liverpool Road Waterfront Node Development Guidelines, and public, agency, and Department comments received to date. Mike Pettigrew, Senior Planner, The Biglieri Group Ltd., appeared before the Committee on behalf of the applicant regarding Information Report No. 03-20. Through the aid of a PowerPoint presentation, Mr. Pettigrew outlined the development proposal and the context of the application for land use. He noted that the developer currently owns the lands at 591 Liverpool Road, and that although the lands at 505 Liverpool Road are owned by the City, they had received permission from the City to include these lands in the visioning exercise. Mr. Pettigrew stated that the developer would be reviewing parking solutions to increase parking in the area, and that the current land designation provides for several uses which would allow a variety of development possibilities. Mr. Pettigrew outlined the proposed uses of land, connectivity, and active streetscapes. John Foster, Vice President, Pickering Naturalists, appeared before the Committee and through the aid of a PowerPoint presentation, expressed concerns regarding the preliminary design of the towers which included extensive use of reflective glass that could increase the number of window strikes, putting numerous bird species at risk. He noted that Frenchman's Bay is an important habitat and migration stopover for monarch butterflies and pollinators, and that the noise and dust from construction would compromise this habitat. Mr. Foster stated that the hydro marsh is a provincially significant wetland, which deserves protection, noting that the shadows from this development may disrupt the timing of mating and egg -laying of turtles and frogs. He further noted that the proposed 2 -20- Cty oh DICKERING Planning & Development Committee Meeting Minutes February 3, 2020 Council Chambers — 7:00 pm Chair: Councillor Ashe future road connection along the north boundary of the marsh would result in increased runoff into the marsh, encourage access for invasive plants, compromise wildlife, and interfere with the Spring migration of birds. Shaun Rickard, 858 Douglas Avenue, Pickering, appeared before the Committee and through the aid of a PowerPoint presentation, noted that he is not against development in Pickering, but is against development that is not rationally planned and does not promote positive growth in the City. Mr. Rickard stated that Pickering's waterfront is not the place for two 23 storey towers and that since the closure of the west shore spit, residents are limited in their ability to reach the Bay. He expressed concerns regarding lack of parking and boat storage on dry land, and requested that Council follow up within the next two months regarding the City's plans to build a boat launch, as had been previously discussed. Mr. Rickard provided the City Clerk with a copy of a petition noting opposition to the application as well as copies of letters of objection from the community. Kris Nelson, 20 Burningham Crescent, Ajax, appeared before the Committee to express her concerns relating to the proposal, noting that two 23 storey towers is a high density project that does not fit within this community. Through the aid of a PowerPoint presentation, she expressed concerns relating to the increase in traffic in the area, and stated that this development would actively restrict access to the waterfront for residents. Ms. Nelson noted that the proposed connecting road is not a traffic solution, and that during construction, residents would be limited in accessing local businesses. She further stated that construction would also have a negative impact on the wildlife in the area, and expressed concerns regarding road access during an emergency. Jordan Morgan, Pickering Dragon Boat Club (PDBC), appeared before the Committee and through the aid of a PowerPoint presentation, expressed concerns that this development could have on the existence of the PDBC. He noted that the PDBC is one of the largest and most successful Dragon Boat Clubs in the world, and provided an overview of Club's successes and annual events. Mr. Morgan stated that for the PDBC to continue to operate, they would require ample parking, dryland for warm-up exercises, dryland storage facilities for equipment, and easy access to the water for all athletes, and requested that the City support the Club's continued existence should the development proceed. Carol McGuffie, 911 Vistula Drive, Pickering, appeared before the Committee and through the aid of a PowerPoint presentation, expressed her concerns pertaining to the application. Ms. McGuffie noted that the Durham Region Official Plan designates land along the waterfront as "people places", and questioned what residents would like their waterfront to look like in 50 years. She stated that she 3 - 21 - Cty oh DICKERING Planning & Development Committee Meeting Minutes February 3, 2020 Council Chambers — 7:00 pm Chair: Councillor Ashe would like the waterfront to be clean, accessible, open, connected, usable, diverse, affordable, and attractive, and that the proposed application would not serve to achieve this. Andre Pilon, 663 Chipmunk Street, Pickering, appeared before the Committee and through the aid of a PowerPoint presentation, noted that the Official Plan requires the City to protect the waterfront using all available resources, and questioned whether this was being achieved with this application. He stated that he was strongly opposed to the application, that the City should not sell 505 Liverpool Road, and that the Ontario Power Generation exclusion zone should be strictly adhered to. Michael Bellmore, 986 Vistula Drive, Pickering, appeared before the Committee and through the aid of a PowerPoint presentation, provided a history of the property, and stated that in 2001, James Lucas Properties Ltd., provided a blueprint for the way the property should be used, noting it was not consistent with the applicant's proposal. He outlined what is needed for the property, including an improved, vibrant marina, improved boat storage operations, drop off areas for boaters, ample parking for the public, a dock master's office on the marina side, improved shoreline and existing docks with no bay fill, and improved vistas of the bay. Mr. Bellmore noted that residents would like to maintain the waterfront for their enjoyment, not for private enterprises. Mr. Bellmore provided a copy of the 2001 James Lucas Properties letter to the City Clerk for circulation to Members of Council and appropriate City Staff. David Steele, Pickering resident, appeared before the Committee and through the aid of a PowerPoint presentation, expressed his concerns regarding Information Report No. 03-20. Mr. Steele expressed concerns relating to the increased density that this development would bring to the area, as well as concerns relating to the development being within the OPG exclusion zone. He noted that the application does not correspond with the Liverpool Road Waterfront Node Development Guidelines, and that in the By-law that established the entrance into Frenchman's Bay, there was a benefits statement, which, if still active, prohibits this application. He also expressed concerns relating to the poor water quality in the Bay, and requested that the stormwater management report be reviewed on an annual basis. Mr. Steel provided supporting documentation relating to his delegation to the City Clerk for circulation to Members of Council and appropriate City Staff. Rick Sergison, 1746 Broadoak Crescent, Pickering, appeared before the Committee and through the aid of a PowerPoint presentation, expressed his 4 -22- Cty oh DICKERING Planning & Development Committee Meeting Minutes February 3, 2020 Council Chambers — 7:00 pm Chair: Councillor Ashe concerns regarding the increase in traffic, the negative impacts on water and wildlife, limited access to beaches, and the increase in density at the waterfront, should this application proceed. Through the aid of a PowerPoint presentation, he summarized the differences between the Ajax and Pickering waterfronts, noting that Pickering has beaches, natural habitats, a marina, and a nautical village, which Ajax does not, noting the need for the City to preserve these assets. Mr. Sergison commented that the Durham Live development is only 8 minutes from Millennium Square, and that this could provide a great opportunity for Pickering to drive tourism to the waterfront. Thomas Dalzell, 1285 Commerce Street, Pickering, appeared before the Committee to express concerns relating to the protection of the habitat for monarch butterflies, noting that the butterflies rely heavily on the Frenchman's Bay area. He also expressed concern relating to an increase in traffic, access for emergency vehicles, and requested that OPG's exclusion zone be adhered to. Eileen Higdon, 852 Fairview Avenue, Pickering, appeared before the Committee in opposition to the application. Ms. Higdon noted that the developer is only considering the financial implications of the development, and is not investing in the improvement of the waterfront. She stated that much time and money had already been invested into the waterfront and that the development was discouraging public access over private access to the waterfront. David White, Devry Smith Frank LLP, representing 2388116 Ontario Inc., Ralph Morgan, appeared before the Committee to request that the City of Pickering be consistent in their interpretation and application of relevant planning documents in making a decision regarding this application, as a similar application for Wharf Street was most recently denied by the City, and is currently awaiting a decision from the Local Planning Appeal Tribunal (LPAT). Fran Scott, 925 Bayly Street, Pickering, appeared before the Committee to express concerns relating to an increase in traffic on Bayly Street, and the proposed parking lot and whether residents would be required to pay for parking in the future. Ms. Scott noted that if the City approves one development along the waterfront, that more developments are likely to follow, which will destroy the waterfront. Stephen Lomax, 1667 Tawnberry Street, Pickering, appeared before the Committee to express concerns relating to traffic and flooding and questioned how deep the developers would need to dig to support the proposed development structures in the marshland area. Cty oh DICKERING Planning & Development Committee Meeting Minutes February 3, 2020 Council Chambers — 7:00 pm Chair: Councillor Ashe Peter Falconer, 1435 Parkham Crescent, Pickering, appeared before the Committee in opposition to the application. Mr. Falconer noted concerns relating to increased traffic, and concerns relating to emergency situations that may require evacuation in the area. He stated that two 23 storey buildings would ruin the aesthetics and serenity of the area, and that the development will do irreparable damage to the wetlands and requested that Council reject the application. Elizabeth Blanchard, 1338 Tatra Drive, Pickering, appeared before the Committee to express concerns relating to traffic noting that it is currently already congested in the area and her street is used by vehicles trying to circumvent current traffic volumes. She questioned how residents would evacuate the area in the event of an emergency and noted that this application could increase the likelihood of flooding, and that the construction could be disruptive and have a negative impact on the nuclear reactors at the Pickering Nuclear Station. Elizabeth Italiano, 645 Annland Street, Pickering, appeared before the Committee to express concerns relating to the road plan and urban planning. She noted that as the traffic studies were only completed in June, one data point is insufficient to capture accurate traffic volumes in the area. Ms. Italiano further noted that in the event of an emergency, residents would have difficulties evacuating the area due to the increase in traffic from the proposed development. Catherine Rose, Chief Planner, responded to questions pertaining to the traffic study, noting that the Region of Durham identified a number of deficiencies in the study, and that the City had also hired a consultant to complete a peer review of the traffic study provided by the Applicant. Elizabeth Blanchard, 1338 Tatra Drive, Pickering, returned to the delegation podium, noting her concerns with pollution, the location of the water filtration plant, and whether adequate studies had been conducted to examine the widespread impact on surrounding areas. Michael Shaw, 713 Balaton Avenue, Pickering, appeared before the Committee to express concerns relating to an increase in traffic and stated that Council needed to consider all ongoing projects within the City, not just this specific site project, as the feeder roads coming into the City from Hwy 401 were already backed up. Janet Cardno, 790 Batory Avenue, Pickering, appeared before the Committee to express concerns relating to the environmental impact of the application. Ms. Cardno noted that the development proposes to build a parking garage underground, and that this would not be possible due to the high water table. She stated that there will likely be water damage to the buildings in the long term, 6 -24- Cty oh DICKERING Planning & Development Committee Meeting Minutes February 3, 2020 Council Chambers — 7:00 pm Chair: Councillor Ashe stating that Council needed to consider long term impacts and not just the immediate build out of the proposal. Ms. Cardno expressed further concerns regarding the increased traffic in the area as well as the number of heavy delivery trucks that would be coming into the area for new residents. She concluded by stating that parking issues would increase, due to individuals visiting the new towers, which would take away public parking spaces for those visiting the waterfront. Philip Perrin, 689 Alderwood Place, Pickering, appeared before the Committee to express concerns relating to the increase in residents with this application, and that their access to City services would be limited due to the high demand. He noted concerns with improper drainage of the site as well as traffic issues and questioned whether recent LPAT decisions and City Planning documents would impact the consideration of this application. Xaine Bhatia, 966 Vistula Drive, Pickering, appeared before the Committee to express concerns regarding traffic as it relates to pedestrian and cyclist access to the waterfront trail from Ajax to Pickering. She stated that currently, to go from one part of the trail to another, one had to travel along Liverpool and Bayly, down the west shore, which created safety issues and noted that with the increased residents in the area, the volume of cars would only increase. Ms. Bhatia expressed further concerns regarding the weeds and algae in Frenchman's Bay, and questioned whether the bridge that was shown at the October Open House was part of the proposal. Catherine Rose, Chief Planner, responded to Ms. Bhatia, noting that the bridge is not a part of the application, and that it was used solely for the visioning exercise. Phil Warne, 518 Cliffview Road, Pickering, appeared before the Committee to express concerns relating to the damage that will be done to the wildlife and wetlands during the construction process, and that the proposed causeway across the Bay is incompatible with the area. Charles Guthrie, 854 Miriam Road, Pickering, appeared before the Committee and stated that he agreed with all the prior delegation's remarks thus far. He reiterated the statement of the Chair that no decision had yet been made on this application and noted that he was putting his trust in Council to make the right decision. Mr. Guthrie stated that his major concerns, in order of importance were environmental, compatibility with the character of the neighbourhood and the rate of growth and infrastructure noting that the neighbourhood cannot support this large development. Cty oh DICKERING Planning & Development Committee Meeting Minutes February 3, 2020 Council Chambers — 7:00 pm Chair: Councillor Ashe David Reiter, 825 Zator Avenue, Pickering, appeared before the Committee to express concerns relating to parking and the OPG exclusion zone, noting that a change to an exclusion zone would require a safety analysis and a licensing case that would need to be presented to the Canadian Nuclear Safety Commission (CNSC). Mr. Reiter questioned why the CNSC would want to do this and who would pay for such analysis. Graham Crawshaw, 1281 Wharf Street, Pickering, appeared before the Committee to express concerns relating to the increase in traffic, environmental impact, stormwater management, and that the studies that have been completed are biased. He suggested that a better use for this land would be a pavilion or multi -season facility for all residents to enjoy community events, and requested that the City consider acquiring the nautical facilities to ensure proper maintenance. He expressed concerns regarding the potential for a future road connection, noting that this road would have a significant impact on the natural marsh environment. John Foster, 288 King Street East, Oshawa, appeared before the Committee in opposition to the application, noting that the waterfront is a beautiful spot, and that he hopes it will stay that way. Mr. Robertson, 284 Lawrence Avenue, Toronto, appeared before the Committee in opposition to the application, noting his concerns relating to the environmental impact of the development. Karen Keating, 1314 Broadview Street, Pickering, appeared before the Committee and questioned whether the City is required to meet any deadlines to respond to this application as it pertains to appeals at the Local Planning Appeal Tribunal (LPAT). Catherine Rose, Chief Planner, responded to Ms. Keating, confirming that the City is required to respond within 120 days, and that this deadline had passed. Ms. Rose noted that the applicant could appeal to LPAT for failure of Council to make a decision, however, both parties have obligations and rights to appeal under the Planning Act. She noted that information regarding this process going forward will be available to the public on the City's website. Stephen De Vries, 1617 Deerbrook Drive, Pickering, appeared before the Committee in opposition to this application, requesting that Council listen to the people and deny the application. There were no further delegations from the public. Cty oh DICKERING Planning & Development Committee Meeting Minutes February 3, 2020 Council Chambers — 7:00 pm Chair: Councillor Ashe Members of the Committee requested that the following items be addressed when the recommendation report is brought back to the Planning and Development Committee: - traffic; - evacuation plan; - density height and massing; - shadowing; - environmental issues, including, marsh, wetland, and light pollution; - parking; - relationship to OPG and exclusion zone; - access to beach and waterfront; - boat ramp and continuation of the marina; - road patterns; - underground structures and water levels; and, - impacts of construction and drainage. Mike Pettigrew, Senior Planner, The Biglieri Group Ltd., returned to respond to questions raised, noting that many of the issues expressed had been addressed through the studies included as part of the proposal. He stated that once technical reviews and responses from agencies have been received, they will provide a fulsome response and obtain additional studies if required. Mr. Pettigrew noted that this was a visioning exercise, which provided options to deal with connectivity and ideas, and that elements regarding parking were preliminary, and stated that they would continue to work with City Staff and agencies to address all issues. A question and answer period ensued between Members of Council, City Staff, and Mike Pettigrew regarding: whether the applicant would continue to work with the City rather than appealing the City's non -decision to LPAT; the incorporation of the 2015 report prepared by OPG, regarding the repurposing of the Pickering Nuclear Station, that states that residential housing is incompatible in this area, in the recommendation report that would be presented in future to the Committee; reviewing this application in relation to the Infill and Replacement Housing in Established Neighbourhoods Study, and Great Lakes Nautical Village Guidelines; reviewing this application in light of the Kingston Road Corridor and Specialty Retailing Node Intensification Study - Intensification Plan and Draft Urban Design Guidelines; reviewing the developments' impact on the wetlands, and whether the soil can support this type of design and height; 9 -27- Cfl h DICKERING Planning & Development Committee Meeting Minutes February 3, 2020 Council Chambers — 7:00 pm Chair: Councillor Ashe - compatibility of this application with the Liverpool Road Waterfront Node Development Guidelines; and, - the inclusion of the City's parking lot in the visioning exercise, and confirmation that if the City were to sell this lot, that it would come to Council for approval. 3. Other Business There were no items of other business. 4. Adjournment Moved by Councillor McLean Seconded by Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 10:22 pm. Cty oh DICKERING Special Council Meeting Minutes February 6, 2020 Main Committee Room 1:00 pm Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean Absent: D. Pickles Also Present: S. Cassel D. Ford - City Clerk - Senior Partner, Torys LLP 1. Disclosure of Interest No disclosures of interest were noted. 2. In Camera Matters Resolution #228/20 Moved by Councillor McLean Seconded by Councillor Cumming That Council move into closed session in accordance with the provisions of Section 239 (2) of the Municipal Act and Procedural By-law 7665/18, in that the matters to be discussed related to: f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Carried 2.1 City Centre Project Receipt of Advice Subject to Solicitor -Client Privilege -29- Cty oh DICKERING Special Council Meeting Minutes February 6, 2020 Main Committee Room 1:00 pm Dan Ford, Senior Partner, Torys LLP, appeared before Council, to provide advice that was subject to solicitor -client privilege relating to the City Centre Project. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #229/20 Moved by Councillor Butt Seconded by Councillor Cumming That Council rise from the closed session. Carried 3. Confirmation By-law By-law Number 7737/20 Councillor Cumming, seconded by Councillor Butt moved for leave to introduce a by-law of the City of Pickering to confirm the proceedings of February 6, 2020. 4. Adjournment Moved by Councillor Butt Seconded by Councillor McLean That the meeting be adjourned. Carried Carried The meeting adjourned at 3:26 p.m. Dated this 6th day of February, 2020. David Ryan, Mayor Susan Cassel, City Clerk -30- Cty oh DICKERING Special Council Meeting Minutes February 10, 2020 Main Committee Room 7:30 pm Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel S. Cassel - Chief Administrative Officer - City Clerk 1. Disclosure of Interest No disclosures of interest were noted. 2. In Camera Matters Resolution #230/20 Moved by Councillor Butt Seconded by Councillor Cumming That Council move into closed session in accordance with the provisions of Section 239 (2) of the Municipal Act and Procedural By-law 7665/18, in that the matters to be discussed related to: k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Carried 2.1 Verbal Update from Chief Administrative Officer Re: Agreements for the City Centre Project This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] - 31 - Cf� h DICKERING Special Council Meeting Minutes February 10, 2020 Main Committee Room 7:30 pm Resolution #231/20 Moved by Councillor Butt Seconded by Councillor Cumming That Council rise from the closed session. Carried 3. Confirmation By-law By-law Number 7738/20 Councillor Ashe, seconded by Councillor Pickles moved for leave to introduce a by-law of the City of Pickering to confirm the proceedings of February 10, 2020. 4. Adjournment Moved by Councillor Brenner Seconded by Councillor McLean That the meeting be adjourned. Carried Carried The meeting adjourned at 9:01 p.m. Dated this 10th day of February, 2020. David Ryan, Mayor Susan Cassel, City Clerk -32- Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel M. Carpino K. Bentley P. Bigioni J. Eddy J. Hagg R. Holborn F. Jadoon S. Karwowski K. Williams S. Cassel B. Duffield C. Rose R. Burlie M. Cain J. Halsall C. Kolbe J. Morris V. Plouffe D. Wylie J. Hanna B. Hughes L. Harker 1. - Chief Administrative Officer - Director, Community Services & Deputy CAO - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Human Resources - Fire Chief - Director, Engineering Services - Director, Economic Development & Strategic Projects - Director, Finance & Treasurer - (Acting) CEO, Pickering Public Library - City Clerk - Division Head, Operations - Chief Planner - Manager, Public Works - Corporate Security Specialist - Manager, Budgets & Internal Audit - Manager, Building Services & Deputy CBO - Manager, Facility Programs & Administration - Manager, Facilities Capital Projects - Manager, Zoning & Administration - Supervisor, Administrative Services - Help Desk Analyst - Deputy Clerk Disclosure of Interest 1.1 Councillor Brenner declared a conflict of interest under the Municipal Conflict of Interest Act with respect to salaries and wages in the 2020 Current Budget for 1 -33- Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Programs, Recreation Complex — Central Core and Animal Services as he has family members employed in these areas. Councillor Brenner did not take part in the discussion or vote on these matters. 1.2 Councillor McLean declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Grants to Organizations, as he is the Chair of the Pickering Auxiliary Rescue Association (PARA). Councillor McLean did not take part in the discussion or vote on these matters. 2. Delegations 2.1 Susan Philips, John Philips, Jenine Wilson and Mike Wilson Re: Chestnut Hill Developments Recreation Complex - Racquetball/Handball Courts Susan Philips, Durham Region Racquetball Committee, appeared before the Committee to thank the City for their previous efforts to keep two racquetball courts running, and to request that Members of Council oppose the recommendation to repurpose one of the courts. Ms. Philips noted that the staff recommendation to repurpose one of the courts suggests that one court can support all three sports groups (racquetball, handball and wallyball), but stated that this is unrealistic and will drastically reduce the ability for community members to participate in these sports. Ms. Philips commented that the City is supposed to provide services to the community, not accumulate revenue, and that the Durham Region Racquetball Committee has donated to numerous Community Organizations. She requested that the City consider using the court for other uses such as yoga or table tennis, to increase the usage of the court. Jenine Wilson, President, Ontario Handball Association, appeared before the Committee in opposition to the recommendation to repurpose one of the City's racquetball courts. Ms. Wilson noted that closing one of the courts does not reflect the mission statement of the City of Pickering, and that racquetball and handball cannot be accommodated by one court. Mike Wilson, Ontario Handball Association, appeared before the Committee in opposition to the recommendation to repurpose one of the City's racquetball courts. Mr. Wilson noted that he has seen other courts unsuccessfully repurposed, and stated that it will be costly to revert it back to a court, if the repurposing is not successful. Members of Council requested clarification on the reference made to a multi- purpose court, with the Durham Region Racquetball Committee advising that they would have no issue supporting a multi-purpose court with it being utilized for other activities aside from racquetball, handball and wallyball. 2 -34- Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan 3. Presentations 3.1 Presentation by the Director, Community Services & Deputy CAO with respect to the proposed repurposing of one Racquetball Court Marisa Carpino, Director, Community Services & Deputy CAO, appeared before the Committee regarding the City's recommendation in the 2020 budget to repurpose one racquetball court at the Chestnut Hill Developments Recreation Complex. Through the aid of a PowerPoint presentation, Ms. Carpino provided an overview of the City's Recreation and Parks Master Plan, which included the repurposing of one racquetball court for other uses. She noted that the basis for the recommendation included factors such as, community engagement, court usage and market trends. Ms. Carpino provided the results of a household survey conducted with Pickering residents that found racquetball was the least played sport. In addition, court usage statistics found that racquetball had the lowest memberships and was the least used hard court surface type of all sports in Pickering. Ms. Carpino noted that courts are empty 85% of the time, that the market trend of racquetball has waned, and that the playing market is generally best served by private clubs. Ms. Carpino further noted that in 2018, City Staff met with the racquetball committee to establish a 2 year membership campaign to increase membership, admission, utilization rates and revenues. She commented that the response to these initiatives were poor and did not translate into positive campaign results. She stated that the recommendation was to repurpose one court and offer a golf simulation experience to broaden and provide a variety of programming in other sports while still accommodating racquetball on one court. Ms. Carpino noted that golf is the second most popular sport in Canada, and that the golf simulation studio would provide the City with approximately $50,000 in annual revenues. A question and answer period ensued between Members of Council and Marisa Carpino, Director, Community Services & Deputy CAO, regarding: • available competition for racquetball locations in the Durham Region; • whether one court could accommodate 45 racquetball members; • whether expanding additional programs on the existing racquetball courts is a viable option as recommended by the delegations; • how the City's proposed golf simulator would compete with the private sector; and, • if there is any other space available to accommodate new activities, such as the golf simulator, without displacing racquetball. Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Discussion ensued regarding the racquetball and hardball court usage, and the ability for members to continue playing these sports with one court. Moved by Councillor Pickles That Court #7 in the Chestnut Hill Recreation Complex, be repurposed to include a golf simulator, as outlined in the 2020 Capital and Current Budget documents. Motion Lost Due to the motion being lost, the applicable sections of the 2020 Capital and Current Budget were amended accordingly to remove reference to expenditures and revenues associated with the implementation of a golf simulator. 3.2 Presentation by the Chief Administrative Officer and the Director, Finance & Treasurer with respect to the 2020 Current and Capital Budgets Tony Prevedel, Chief Administrative Officer, appeared before the Committee to provide a brief introduction to the 2020 Current and Capital Budgets. Mr. Prevedel noted that the City is beginning to feel the impact of growth in Pickering, which includes the innovation corridor, Seaton, assessment growth, the Pickering Casino Resort and the City Centre project. He noted that this is a "good news" budget, and includes increased funding to reserves, additional firefighters for the new fire hall in Seaton, increased services for residents, and the inclusion of a social conscience component to the budget. Stan Karwowski, Director, Finance & Treasurer, thanked fellow Directors and their teams for their assistance in preparing the budget. Through the aid of a PowerPoint presentation, Mr. Karwowski outlined the 2020 Draft Current and Capital Budgets. He outlined the 2020 Budget Levy increase, and compared this increase with neighboring municipalities. He provided an overview of the 2020 Budget Net Expenditures and Revenues, noting that property taxes continue to be the City's major source of revenue. Mr. Karwowski commented that the City's base budget increase is 1.39% which is below the rate of inflation. Mr. Karwowski highlighted some of the City's key initiatives, including the implementation of automated speed enforcement to reduce accidents and increase pedestrian safety, and provided a project update on the City's new Human Resources and Financial Information System. In addition, he provided a summary of the 2020 Capital Budget, of which the main capital projects include the Animal Shelter, the Seaton Fire Hall, road resurfacing, and fleet purchases. Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Mr. Karwowski continued by outlining 2020 Budget Issues and Opportunities, including the Community Benefit Charge (CBC), noting that former soft services will now be funded under the CBC. He noted that as the CBC rate has yet to be determined, the impact to the City is unknown. He outlined the Civic Centre Project costs and funding opportunities, casino revenue projection, and the Notion Road Bridge project. Mr. Karwowski further noted that the Budget Report going to Council on February 24th will include a recommendation requesting that the Region of Durham review property tax fairness while exploring the allocation of the Police budget from an assessment to a population base. Mr. Karwowski provided an overview of the City's social conscience component to the Budget, which has been increased for 2020 and includes increases in grants to organizations, property tax grants, charity property tax rebates, and an expanded senior snow removal program. A question and answer period between Members of Council and Stan Karwowski, Director, Finance & Treasurer regarding: • the request to the Region of Durham to review property tax fairness, and how this will affect the City's tax rates due to the City's future projected increase in population; • concerns that the request for a review of allocation of the Police budget will encourage a review of other assessment matters; • road works happening on the border of Pickering/Ajax near Annandale Golf Club, and whether the Town of Ajax has offered to cost share on the projects; • if the project costs for the new Library could be reviewed to obtain better pricing per square foot; • the proposed Project Manager position and how it will be funded; • the status of the East Shore Community Centre and its potential closure; • whether there is a way to increase Development Charges funding for the Performing Arts Centre; • the availability of naming rights and grant funding opportunities for the Performing Arts Centre and Seniors Centre; • cost sharing discussions with Regional staff and the Town of Ajax pertaining to Notion Road and whether this will include legal expenses incurred; • whether the City would be implementing a grant program utilizing a portion of gaming revenues from the Pickering Casino Resort; and, • the grant request from Hospice Durham, and whether this request had been included in the 2020 Budget, with Mr. Karwowski confirming that this request would be included in the 2021 Budget. Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Cumming That the Capital Budget for the Civic Centre Project as presented in Attachment 1 of the Memo from the Director, Finance & Treasurer, dated February 3, 2020, be approved and presented to Council on February 24, 2020. Carried It was the consensus of the Committee to take a short recess. The Committee recessed at 11:22 a.m. and reconvened at 11:33 a.m. 4. Matters for Consideration 4.1 Review and Recommendations of the 2020 Capital Budget Moved by Councillor Butt That the 2020 Capital Budget for Building Services be approved and presented to Council on February 24, 2020. Carried A question and answer period ensued regarding the Council Chambers video display upgrades, with Staff noting that the project will take place during summer recess, and will include upgrades to the projection screen with an LED wall. Moved by Councillor McLean That the 2020 Capital Budget for the Civic Complex be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Capital Budget for the Dunbarton Pool be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan That the 2020 Capital Budget for the Don Beer Arena be approved and presented to Council on February 24, 2020. Carried A question and answer period ensued regarding a potential end -of -life plan for the West Shore Community Centre, with Staff noting that activities currently taking place at West Shore will be moved to the new City Centre facilities when the project is complete. Staff noted that they have commenced discussions regarding this, and that community engagement will begin in 2021. Further discussion ensued regarding the Soccer Dome, its expected end -of -life and who is responsible for the replacement of the capital asset. Moved by Councillor Cumming That the 2020 Capital Budget for Community Centres be approved and presented to Council on February 24, 2020. Carried A brief question and answer period ensued regarding tender and design dates for the Seaton Community Centre project. Moved by Councillor Pickles That the 2020 Capital Budget for the Seaton Community Centre be approved and presented to Council on February 24, 2020. Carried A question and answer period ensued regarding the construction plan for the renovations at the Chestnut Hill Developments Recreation Complex, and whether members will have access to the change rooms, pool, and registration counters during construction. Staff noted that the members change room will be affected for the entire construction timeframe of approximately 12 months, but the disruption will be appropriately managed and residents regularly notified and kept apprised of the process. Staff also noted that they are awaiting confirmation regarding an infrastructure grant, which may assist with the construction costs. Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor McLean That the 2020 Capital Budget for the Recreation Complex — Core be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Brenner That the 2020 Capital Budget for the Recreation Complex — Pool be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding the asphalt surfacing of the south-east gravel parking lot at the Chestnut Hill Developments Recreation Complex, with Staff noting that they are recommending resurfacing lands adjacent to the hydro corridor which would be used to accommodate City Staff and the Library due to the loss of parking on the Esplanade South during the construction of the City Centre project. Moved by Councillor McLean That the 2020 Capital Budget for the Recreation Complex — Arenas be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Capital Budget for the Museum be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Capital Budget for Property Maintenance be approved and presented to Council on February 24, 2020. Carried Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Cumming That the 2020 Capital Budget for Roads Equipment be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Capital Budget for Parks be approved and presented to Council on February 24, 2020. Carried A question and answer period ensued regarding charging stations for electric vehicles, and whether the City is investigating opportunities to install charging stations to attract businesses and tourists to the community. Staff commented that the City Development Department is currently reviewing grant opportunities to install additional charging stations in the City. Moved by Councillor Butt That the 2020 Capital Budget for Fleet Vehicles be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding a strategy for the availability of public Wi-Fi in City Parks, with Staff noting that they are currently reviewing technological developments, including legal and security implications. Moved by Councillor Butt That the 2020 Capital Budget for Information Technology be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding site selection for the new Animal Shelter, with Members of Council requesting that Staff expedite the process, as the current Animal Shelter is not addressing the City's current needs. Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor McLean That the 2020 Capital Budget for Animal Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Capital Budget for Streetlights & Signalization be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding the anticipated timelines for the drainage study for Franklin Street, and the timelines for the Joseph Street rebuild and draining study. Further discussion ensued regarding the start and completion dates for the projects on Marksbury Road, Sunrise Avenue, and Dyson Road. Moved by Councillor Butt That the 2020 Capital Budget for Sidewalks be approved and presented to Council on February 24, 2020. Moved by Councillor Pickles That the 2020 Capital Budget for Stormwater Management be approved and presented to Council on February 24, 2020. Carried Carried Discussion ensued regarding the increase in roads projects, and the potential implications with the drainage study on Barbara Street, with Staff noting that the project will be proceeding but the start date has not yet been determined. Moved by Councillor McLean That the 2020 Capital Budget for Roads Projects be approved and presented to Council on February 24, 2020. Carried Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor McLean That the 2020 Capital Budget for Water Resources & Development Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Capital Budget for Development Projects — (DC Funded) be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Ashe That the 2020 Capital Budget for Finance and Taxation be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding the land purchased for the new fire hall in Seaton, and whether the City would be selling the piece of land adjoining the property. Further discussion ensued regarding the construction costs for the replacement of Fire Hall 5, with Staff noting that they are reviewing opportunities to stay on site during construction. Moved by Councillor Cumming That the 2020 Capital Budget for Fire Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Capital Budget for Human Resources be approved and presented to Council on February 24, 2020. Carried Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Brenner That the 2020 Capital Budget for the Library be approved and presented to Council on February 24, 2020. Carried The Committee recessed for lunch at 12:30 pm and reconvened at 1:06 pm. 4.2 Review and Recommendations of the 2020 Current Budget Discussion ensued regarding the two new contract positions being the Project Manager, Northeast Pickering, and the Construction Manager, Strategic Projects, and how these positions would be funded. Further discussion ensued regarding the contract timelines, and the start date of these positions. Moved by Councillor Butt That the 2020 Current Budget for the Office of the CAO - Administration be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for the Customer Care Centre be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Public Affairs & Corporate Communications be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for City Development — Administration be approved and presented to Council on February 24, 2020. Carried 12 -44- Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Cumming That the 2020 Current Budget for Planning & Design be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for Building Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Strategic Initiatives & Sustainability be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Committee of Adjustment be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Heritage Pickering be approved and presented to Council on February 24, 2020. Moved by Councillor Butt That the 2020 Current Budget for Culture & Recreation — Administration be approved and presented to Council on February 24, 2020. Carried Carried Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Cumming That the 2020 Current Budget for the Pickering Arts Centre be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for the Civic Centre be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for the Senior Citizens Centre be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Programs be approved and presented to Council on February 24, 2020, save and except items related to salaries and wages. Carried Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Moved by Councillor McLean That the 2020 Current Budget items related to salaries and wages for Programs be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for the Dunbarton Pool be approved and presented to Council on February 24, 2020. Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Carried Moved by Councillor McLean That the 2020 Current Budget for the Don Beer Arena be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for Community Centres approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Recreation Complex — Centre Core be approved and presented to Council on February 24, 2020, save and except items related to salaries and wages. Carried Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Moved by Councillor Pickles That the 2020 Current Budget items related to salaries and wages for Recreation Complex — Centre Core be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for the Recreation Complex — Pool be approved and presented to Council on February 24, 2020. Carried Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Discussion ensued regarding opening the passage between the Chestnut Hill Developments Recreation Complex and the Don Beer Arena for residents during construction. Staff noted that they will continue to review opportunities to open this passage to see what provisions can be made to accommodate residents. Moved by Councillor Butt That the 2020 Current Budget for the Recreation Complex — Arenas be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for the Museum be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for Operations Administration be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Property Maintenance be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for Fleet Services be approved and presented to Council on February 24, 2020. Carried Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Butt That the 2020 Current Budget for Roads be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding the need to locate portable washrooms at Frenchman's Bay Park due to the inability to access the West Side due to recent washouts. Staff advised that they are conducting a study to determine what type of washroom (sewer or portable) is the best permanent solution for this area and that Staff will provide Council with a plan for approval. Moved by Councillor Butt That the 2020 Current Budget for Parks be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for Information Technology be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for Legal Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Brenner That the 2020 Current Budget for the Clerk's Office be approved and presented to Council on February 24, 2020. Carried Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Pickles That the 2020 Current Budget for Records Management & Elections be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for the Print Shop/Mail Room approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for By-law Enforcement Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Animal Services be approved and presented to Council on February 24, 2020, save and except items related to salaries and wages. Carried Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Moved by Councillor Pickles That the 2020 Current Budget items related to salaries and wages for Animal Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Butt That the 2020 Current Budget for Engineering Services — Administration be approved and presented to Council on February 24, 2020. Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Carried A brief discussion ensued regarding the contract with Neptune Security Services for Crossing Guards, and whether the City would be going to tender again or continuing the Neptune contract. Moved by Councillor Cumming That the 2020 Current Budget for Crossing Guards approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Water Resources & Development Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for Sidewalks be approved and presented to Council on February 24, 2020. Carried Discussion ensued regarding the LED street light conversion, the number of complaints received, and whether the City was up to date with repairs. Staff responded to Members of Council, noting that repairs are ongoing and although costs are down substantially, underground faults can occur with LED lighting which can take more time to identify and resolve issues. Moved by Councillor Brenner That the 2020 Current Budget for Street Lights be approved and presented to Council on February 24, 2020. Carried Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Butt That the 2020 Current Budget for Finance be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for Supply & Services be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for Fire Protection be approved and presented to Council on February 24, 2020. Moved by Councillor Pickles That the 2020 Current Budget for Emergency Operations be approved and presented to Council on February 24, 2020. Carried Carried Discussion ensued regarding the migration of two City positions from the Pickering Public Library to the Human Resources Department, and whether in future years these cost centres will originate within the Human Resources Departmental Budget. Further discussion ensued regarding the job descriptions and whether these Staff will primarily be focused on Library or City work. Moved by Councillor Brenner That the 2020 Current Budget for Human Resources be approved and presented to Council on February 24, 2020. Carried Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor Cumming That the 2020 Current Budget for Health & Safety be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for Libraries be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Cumming That the 2020 Current Budget for General Government be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Mayor Ryan be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Councillor Ashe be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Councillor McLean be approved and presented to Council on February 24, 2020. Carried Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Moved by Councillor McLean That the 2020 Current Budget for Councillor Pickles be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Councillor Brenner be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Councillor Cumming be approved and presented to Council on February 24, 2020. Carried Moved by Councillor McLean That the 2020 Current Budget for Councillor Butt be approved and presented to Council on February 24, 2020. Carried Moved by Councillor Pickles That the 2020 Current Budget for Council Support be approved and presented to Council on February 24, 2020. Moved by Councillor Brenner That the 2020 Current Budget for Grants to Organizations be approved and presented to Council on February 24, 2020 save and except the grant for the Pickering Auxiliary Rescue Association (PARA). Carried Carried Cty oh DICKERING Executive Committee Budget Meeting Minutes February 13, 2020 Operations Centre, Training Room — 9:00 am Chair: Mayor Ryan Having previously declared a conflict of interest, Councillor McLean did not vote on the following item. Moved by Councillor Brenner That the 2020 Current Budget for the grant to PARA be approved and presented to Council on February 24, 2020. Carried 4.3 Review of Proposed Fees and Charges By-law Discussion ensued regarding the revised Taxicab By-law and Tree By-law, and whether further information on these By-laws would be provided to Council prior to the February 24th Council meeting. Moved by Councillor Pickles That the Current budget for User Fees and Charges By-law be approved and presented to Council on February 24, 2020. Carried 5. Other Business 5.1 Councillor McLean gave notice that he would be bringing forward a Notice of Motion regarding the refusal of the Pickering Harbour Company Application at the February 24th Council Meeting. 6. Adjournment Moved by Councillor McLean Seconded by Councillor Pickles That the meeting be adjourned. Carried The meeting adjourned at 1:50 pm. DURHAM REGIONAL POLICE SERVICE Leaders in Community Safety 605 ROSSLAND ROAD EAST, WHITBY, ONTARIO L1N 0B8 Phone (905) 579-1520 or 1-888-579-1520 Corr. 04-20 • Paul Martin, Chief of Police • Todd Rollauer and Dean Bertrim - Deputy Chiefs of Police *Stan MacLellan, CAO Thursday, January 23, 2020 Ms. Debbie Shields, Clerk City of Pickering, 1 The Esplanade PICKERING, Ontario L1V 6K7 To the Governing Municipal Body: RE: THE IMPLEMENTATION OF A COMMUNITY NEIGHBOURHOOD WATCH "Fairport Beach Neighbourhood Watch, Pickering" Through the implementation of Crime Prevention Programs, dedicated community volunteers work with police to help reduce crime in their communities. One such "Citizen Involved" Crime Prevention Program is Neighbourhood Watch. It is a program which employs an elegantly simple technique of "neighbours looking out for neighbours" to reduce threats of crime against potential victims. This letter is to introduce you to a group of concerned citizens who want to get involved in such a program. Through persistence, devotion and hard work, these people have made an honourable effort to form a Neighbourhood Watch within their community. They have met all criteria as set out in the Durham Regional Police Service "Neighbourhood Watch Guidelines" and have received a commitment from their fellow neighbours of over 50% participation. Moreover, the majority of the households in this tight -knit community have already been fully trained in Neighbourhood Watch principles either by personally attending a training meeting or by viewing the online crime prevention training videos, and the remaining households will be trained in the coming months. In so doing, the members of this community are demonstrating their understanding that Crime Prevention is not just a job for a few professionals. Rather, the attitude and involvement of these citizens proves their genuine concern to work together to make our community a better place to live. The Durham Regional Police Service endorses this new organization as an official Community Neighbourhood Watch. It is recommended that they be granted permission to erect approved Neighbourhood Watch signs in their area as a crime deterrent. A map outlining potential sign locations will be forwarded for reference. Yours in crime prevention and safety, dillaven 2..17a&a& Ms. Morgen Dobson #1150 Regional Neighbourhood Watch Coordinator Cc: Mayor Dave Ryan, Regional Councilor Kevin Ashe and City Councilor Maurice Brenner, Ward 1 Mr. Don Woolley, Acting, Manager, Public Works Mr. Rob Gagen, Supervisor, Parks Operations Customer Care Centre, City of Pickering Inspector Jeff Haskins, DRPS West Division & Sgt. Ryan Rayner, DRPS Community Safety Branch Mr. Craig Bamford, Chair, Fairport Beach Neighbourhood Watch -56- Attachment #1 to Corr. 04-20 Exhibit 1 Oklahoma Drive Stonebridqe Lane 2 Tullo Street E d Mink Street Sunrise Avenue co — 0 m `0 r o* _etti /coat Lane -o —_ nm —_ . En MME_ MI. _I...l .. im mmi...-am. lilft imi.�mi... mi. Ik siii• IJ' 1111171 D Surf Avenue Lake Ontario C Location Map File: P/CA 42/18 to P/CA 44/18 a/ PICKERING City Development Department Applicant: M. Malik-Qasim & 10221058 Canada Ltd. Property Description: Part Lot 21, 22, Plan 270 (560 & 562 Marksbury Road) Date: Jun. 17, 2019 C�© The Corporation of the C eof Piceeenng Produ dhtdo part) under license from ©Queens Pnnter, Ontano Ministry of Natural Resources. �'JI rights reservetl.;®Her Majesty the Queen in Right of Canada. Departmentof Natural Resources. Pll rights reserved.; ©Teranet Enterprises Inc and Its suppliers all dghts reserved .;©t. ,arty Assessment Corporatbn and Its suppliers all rights reserved.; SCALE. 1:5,000 THIS IS NOTA PLAN OF SURVEY 7I - Cfy �t DICKERING Report to Council Report Number: BYL 01-20 Date: February 24, 2020 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Vehicle for Hire By-law - Follow up on Staff Consultations with Uber - File: L-2330-001-20 Recommendation: 1. That Report BYL 01-20 regarding the attached Vehicle for Hire By-law be received; 2. That Council enact the Vehicle for Hire By-law attached to this Report (Attachment No. 1); and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Executive Summary: As directed by Resolution No. 188/19, City staff have engaged in additional consultation with Uber representatives regarding the Vehicle for Hire By-law. Further to those consultations, staff have finalized revisions to the draft Vehicle for Hire By-law (Attachment No. 1). Staff have also consulted with representatives from Lyft, another ride sharing service. Lyft did not object to the draft by-law or the fees specified in it. It must be noted that information provided by Uber regarding the annual number of trips in Pickering on its platform did not include any supporting data. Lyft refused to provide even a verbal confirmation of the number of trips in Pickering booked through the Lyft platform. The revised draft by-law (Attachment No. 1) provides for a $20,000 annual license fee together with a 30 cent per trip fee and a 7 cent per trip accessible service supplement. Financial Implications: Staff have reviewed the fee structure in the draft by-law, taking into account the comments provided by both Uber and Lyft. The fee structure recommended by City staff for Personal Transportation Companies ("PTC's") with over 100 drivers per year is a $20,000 annual license fee together with a 30 cent per trip fee and a 7 cent per trip accessible service supplement. These are the same fees as charged by Toronto, Brampton and Mississauga. The estimated total annual revenue from PTC licensing (including Uber and Lyft), would be $172,000 plus $30,800 collected in relation to the accessible service supplement. -58- BYL 01-20 February 24, 2020 Subject: Vehicle for Hire By-law - Follow up on Staff Consultations with Uber Page 2 Based upon the information provided by Uber, it is anticipated that this fee structure will enable the City to recover its costs of administering and enforcing the new by-law as it applies to PTC's. This fee structure will be reviewed by staff on an annual basis and adjusted, if necessary, to reflect the City's actual costs. Discussion: As directed by Council, staff and Uber representatives have engaged in additional discussions regarding the draft by-law and, in particular, the fees specified therein. Staff requested data from Uber on December 17, 2019 to get a clear picture of its operations in Pickering. Uber provided a response to staff on February 4, 2020, however, Uber did not include the detailed trip data that had been requested by City staff. Despite repeated requests for data for the first three quarters of 2019 (December 4, 2019, December 17, 2019, and February 7, 2020), Uber failed to provide the requested information. During a conference call with Uber representatives on February 12, 2020, Uber stated that the information will not be provided until a by-law is in place requiring its disclosure. On December 4, 2019, Uber did advise City staff verbally of the monthly number of Pickering trips on its platform. On February 4, 2020, Uber provided staff with a different number for its monthly trips. City staff have no choice but to rely on these numbers as the basis for the fee recommendations in this Report. Please note that the difference in the trip numbers provided by Uber may reflect changes in the volume of its business in Pickering over time. Please also note that these numbers are not disclosed in this public Report, as they constitute commercial information belonging to Uber. Uber contends that the proposed 30 cent per trip fee (plus 7 cent per trip accessible service supplement) will impact the affordability of its service and reduce demand. Uber has proposed a 15 cent per trip fee with a flat accessible service supplement of $10,000.00. Staff regard the 22 cent difference to be a minimal incremental cost on a per trip basis, regardless of whether or not it is passed on to consumers. The 30 cent per trip fee proposed by City staff remains consistent with other municipalities. The same fee has not deterred usage in other municipalities. By way of example if an Uber trip costs a consumer $10.00, the 22 cent difference in the per trip fees represents a 0.22% cost increase. Staff remain of the view that the fixed fee of $20,000.00 plus a 30 cent per trip fee and a 7 cent per trip accessible service supplement is reasonable and will have little impact on consumers. Uber proposed three alternate fee structures, all of which would have significantly increased the fixed annual license fee and reduced the per trip fees. Lyft has expressed its opposition to a higher fixed license fee. A higher fixed annual fee would act as a barrier to the entry of new competing ride sharing services into Pickering. Among economists, it is widely recognized that barriers to the entry of new competitors tend to stifle competition, limit consumer choice and increase prices. If more of the total license fees are charged on a per trip basis, then the cost to a PTC will be more scaled to the size of its business. This creates a fairer market environment. It levels the playing field. Uber has also advised that despite the provisions in the by-law requiring PTC vehicles to be submitted for inspection at no charge to the City, based on the structure of their software platform, -59- BYL 01-20 February 24, 2020 Subject: Vehicle for Hire By-law - Follow up on Staff Consultations with Uber Page 3 the City will be required to pay a $5.00 trip cancellation fee for every inspection it conducts. Staff confirm that this is paid in other municipalities which conduct inspections. Uber's position is that licensing fees are expected to compensate for this additional cost. This cost is unlikely to be material, but if it is, staff will propose fee increases to cover it. The attached by-law requires that a vehicle identifier be displayed on all Personal Transportation Vehicles while they are in operation. Uber has not clearly committed to removing drivers from the platform who fail to meet this requirement. Regrettably, this will lead to more work for City staff to enforce the requirement, as additional time will be required for inspections to monitor and lay charges for non-compliance. Part of the implementation process for the Vehicle for Hire By-law will include an ongoing review of the changes effected and the impact on customers and industry participants. Staff will return to Council with recommendations to amend the by-law where deemed necessary, to ensure that it serves its intended purposes, and that all necessary data is being collected to enable enforcement. The City of Pickering is experiencing significant growth and development in many areas, including the Pickering Casino Resort, the new City Centre, and Universal City. To ensure that the Vehicle for Hire industry evolves to meet the changing needs of the City's residents and visitors, the City must have adequate resources to administer the licensing requirements, monitor drivers and vehicles, improve accessible service and address issues through education and enforcement. The provisions and fees proposed in the attached Vehicle for Hire By-law will provide those resources. Attachments: 1. Revised Draft Vehicle for Hire By-law Prepared By: Original Signed By: Approved/Endorsed By: Original Signed By: Kimberly Thompson, CMM III, CPSO Paul Bigioni Manager, Municipal Law Enforcement Services Director, Corporate Services & City Solicitor KT: kt -60- BYL 01-20 February 24, 2020 Subject: Vehicle for Hire By-law - Follow up on Staff Consultations with Uber Page 4 Recommended for the consideration of Pickering City Council Original Signed By: Tony Prevedel, P.Eng. Chief Administrative Officer - 61 - Attachment #1 to Report #BYL 01-20 The Corporation of the City of Pickering By-law No. 7739/20 Being a by-law to license, regulate and govern vehicles for hire within the City of Pickering. Whereas, section 151 of the Municipal Act, 2001 provides that a local municipality may license, regulate and govern any business wholly or partly carried on within the municipality; Whereas section 156 of the Municipal Act, 2001, provides further authority for the licensing regulating and governing of the owners and drivers of taxicabs; Whereas the City of Pickering wishes to license, regulate and govern vehicle for hire businesses within the City; and Now therefore the Council of the Corporation of the City of Pickering enacts as follows: PART I — INTERPRETATION Definitions 1 In this by-law, "accessible service" means a vehicle for hire that is used for the provision of either taxicab or transportation services to persons with disabilities; "accessible service supplement" means a surcharge to be paid by all vehicle for hire license holders that do not provide accessible services; "accessible taxicab" has the same meaning as in section 1 of R.R.O. 1990, Regulation 629; "accessible taxicab driver" means a taxicab driver who operates an accessible taxicab that is primarily used to provide accessible service; "accessible taxicab plate licence" means a licence issued by the City to permit the operation of a specific vehicle as an accessible taxicab; "accessible taxicab plate licensee" means a person to whom an accessible taxicab plate licence has been issued; "affiliated" means a person registered with a PTC or under contract to a brokerage and "affiliation" has a corresponding meaning; -62- By-law No. 7739/20 Page 2 "applicant" means a person applying for a licence or a renewal of a licence and "application" has a corresponding meaning; "authorized vehicle inspection station" means a place designated by the City to conduct vehicle safety inspections; "auxiliary service" means a pre -arranged service calculated at an hourly rate that, in addition to transportation, provides additional support and assistance to the customer such as door-to-door accompaniment, attending appointments, assisting with purchases or other special needs services; "auxiliary service vehicle" means a vehicle involved in providing auxiliary service as defined by this by-law; "broker" means any person who carries on the business of accepting orders for, or dispatching in any manner to, two or more licensed taxicabs and "brokerage" has a corresponding meaning; "brokerage licence" means a licence issued by the City to permit the operation of a brokerage; "CIR" means a Criminal Information Report containing the results of a search of the Canadian Police Information Centre that includes a list of all criminal convictions for which a pardon has not been received; "City" means the geographical area of The City of Pickering or the Corporation of the City of Pickering, as the context requires; "City plate licence" means a licence issued by the City to permit the operation of an approved vehicle as a taxicab; "City plate licensee" means a person to whom a City plate licence has been issued; "clean air cab" means a taxicab that is a hybrid vehicle, or a vehicle that is powered by propane, natural gas, bio -fuel, or electricity; "Council" means the Council of the City; "Designated Driver Service" means the transportation of a vehicle owner and that person's passengers, if any, in the vehicle owner's vehicle from any place in the City to any other place for payment of a fee; "Disabled person" has the same meaning as in the Ontarians with Disabilities Act S.O. 2001 C.32 section 2(1).; "dispatch" means to communicate orders or other information in any manner between a broker and a driver; -63- By-law No. 7739/20 Page 3 "dispatcher" means a person who is in the employ of, or working under a contract with, a broker and whose duties include accepting orders and/or dispatching those orders to taxicab drivers; "driver's abstract" means a Driver Record Search issued by the Ministry of Transportation; "fare" means the total amount charged to a person for a trip in accordance with Schedule 2; "facilitate" includes, but is not limited to, advertising, offering, operating, receiving, relaying, authorizing, enabling, communicating or providing; "fender numbers" means permanent lettering representing the taxicab plate number of at least 15 cm in height, in a contrasting colour to the vehicle and affixed on both front fenders in a location approved by the City; "good condition" means all equipment is functional, there is no damage to the interior or exterior, there is a well-maintained paint finish, the vehicle is clean both inside and out, there are no warning lights on indicating service issues that need to be addressed, and the vehicle has four matching rims or hub cabs; "identification card" means information in written or accessible electronic form providing the following: (1) the first name and photograph of the PTC Driver; (2 the make, model and licence plate number of the PTC Vehicle(s) used by the PTC Driver (3) the name and contact information of the PTC; and (4) the Insurance policy coverage for the PTC Vehicle. "industry participants" means personal transportation companies, PTC Drivers, taxicab plate owners, taxicab drivers, dispatchers, taxicab plate licensees, lessees and taxicab brokers; "issued" means issued or renewed by the City under this by-law and "issuance" has a corresponding meaning; "lease" means an agreement between a taxicab plate owner and a taxicab driver under which the plate owner authorizes the taxicab driver to use a taxicab plate for a fee; "lessee" means a taxicab driver who has entered into a lease; "licence" means any licence of any kind issued pursuant to this by-law; "licensed" means licensed under this by-law; -64- By-law No. 7739/20 Page 4 "licensing officer" means a City employee who has been delegated the task of issuing licenses in relation to the requirements of this by-law; "limousine" means a vehicle that is kept or used for hire for the conveyance of persons solely on an hourly, daily or weekly basis, with a minimum fee or charge of not less than fifty dollars for a single conveyance, that does not contain a taxicab meter, roof light or two—way radio (or similar device); "mechanical defect" means damage to, or failure of a part, component or feature of, a vehicle; "model year" means the year of the vehicle noted on the Ontario Motor Vehicle Registration for the vehicle; "officer" means a municipal law enforcement officer employed by the City, or a police officer pursuant to subsection 42(1)(h) of the Police Services Act; "operate", when used in reference to a vehicle for hire, includes driving a taxicab or PTC Vehicle and making it available to the public in service as a taxicab or for transportation service in relation to a PTC Vehicle and includes when the PTC Driver is logged into or otherwise accessing the PTC platform, and "operation" has a corresponding meaning; "order", except where the term is used in Parts XII and XIV, means a request for taxicab service received by a broker or a driver or a PTC Vehicle through the PTC platform; "passenger" means any person other than the driver seated in a taxicab or PTC Vehicle or any person engaging or attempting to engage the services of a PTC Vehicle or taxicab; "person" means an individual, association, firm, partnership, corporation, trust, organization, trustee, or agent, and includes the heirs, executors or legal representatives of the person; "Personal Transportation Company" and "PTC" each means a Person that, in any manner, facilitates transportation services using a Platform to connect a Passenger with a PTC Driver or a PTC Vehicle; "Personal Transportation Company Driver" means a Person registered or affiliated with a PTC that transports a Passenger using a PTC Platform and may also be referred to as a "PTC Driver"; "Personal Transportation Company Identifier" means a sign, including a decal, displaying the logo or name of the PTC, in a form approved by the City and may also be referred to as a "PTC Identifier"; "Personal Transportation Company Licence" means a Licence issued under this By-law to a PTC and may also be referred to as a "PTC Licence"; -65- By-law No. 7739/20 Page 5 "Personal Transportation Company Vehicle" means a Motor Vehicle used by a PTC Driver to provide transportation services to a Passenger using the PTC Platform and may also be referred to as a "PTC Vehicle"; "platform" means any software, technology, or service, including a smartphone application which permits passengers to obtain and pay for transportation; "registered owner" means the owner of a vehicle according to the records maintained by the Registrar of Motor Vehicles for the Province of Ontario; "roof light" means an electronically illuminated roof sign that is securely attached to the top of the taxicab in a manner approved by the City that works in conjunction with the taxicab meter so that it is not illuminated when the meter is engaged and is illuminated when the head lights are on and the meter is in a vacant status; "service animal" means an animal trained by a recognized school for service as a guide dog for the blind or visually impaired, a guide dog for the deaf or hearing impaired, or a special skills dog for other persons with a disability and includes an animal used in therapy, registered with a recognized organization for that purpose; "solicit" means to appeal for a passenger by sound, words, signs or gestures directed at any person, but does not include communication over a PTC platform; "street hail" means to appeal for a ride by a person using sounds, words, signs or gestures directed at a taxicab or PTC Driver, but does not include communication over a PTC platform; "tariff card" means a card issued by the City that shows the current fares as set out in Schedule 2; "taxicab" means any vehicle used for hire in the conveyance of persons from a place within the City to any point inside or outside of the City, but does not include a bus operated by Durham Region Transit or under license under the Public Vehicles Act, a PTC vehicle, an auxiliary service vehicle, a vehicle used by a Designated Driver Service, an ambulance, a funeral hearse, a limousine or a vehicle described in subsection 156(2) of the Municipal Act, 2001; "taxicab driver" means a person licensed to operate a taxicab; "taxicab driver's licence" means a licence issued by the City to permit an individual to operate a taxicab; "taxicab meter" means a measuring device approved by the City and used in a taxicab to calculate a fare; "taxicab plate" means a metal plate bearing the taxicab plate number assigned by the City; -66- By-law No. 7739/20 Page 6 "taxicab plate licence" means a taxicab plate owner licence, City plate licence, and/or, accessible taxicab plate licence as the context requires; "taxicab plate licensee" means a person to whom a taxicab plate licence has been issued; "taxicab plate eligibility list" means the list of applicants for a City plate licence maintained by the City; "taxicab plate owner" means a person who is the owner of a taxicab plate according to City records; "taxicab plate owner licence" means a licence issued by the City to a taxicab plate owner to permit the operation of a specific vehicle as a taxicab; "taxicab plate owner licensee" means a person to whom a taxicab plate owner licence has been issued; "transportation service" means a trip arranged through a platform commencing when a passenger enters the PTC Vehicle, continuing for the period that the PTC Vehicle is continuously occupied, and ending when all passengers exit the PTC vehicle; "trip" means the distance and time traveled or the distance and time to be traveled, measured from the time and point at which the passenger first enters the taxicab or when the taxicab meter is first engaged, to the time and point at which the passenger finally leaves the taxicab or the taxicab meter is disengaged; "trip sheet" means a record of the details of all trips made by a taxicab during each period of continuous operation (each shift) containing, (a) the name of the driver, the date and the taxicab plate number; (b) the time, location and destination of every trip made; and (c) the amount of the fare collected for each trip "vehicle" includes an automobile or any other device for the transportation of persons or goods propelled or driven otherwise than by muscular power, but does not include the cars of electric or steam railways or other motor vehicles running only upon rails, or a motorized snow vehicle, traction engine, farm tractor, self propelled implement of husbandry or road building machine within the meaning of the Highway Traffic Act; "vehicle for hire" means a motor vehicle that is conveying or available for conveying one or more persons in exchange for a fee or other consideration and includes without limitation a taxicab and a PTC Vehicle; -67- By-law No. 7739/20 Page 7 "Vehicle for Hire Advisory Committee" or "VHAC" means the advisory committee delegated to hear appeals under this by-law and make recommendations to Council regarding the regulation of the vehicle for hire industry; 2 The following Schedules are attached to and form part of this by-law: Schedule 1 - Fees Schedule 2 - Tariffs/Rates Schedule 3 Taxicab Passenger Rights and Responsibilities 3 Unless otherwise specified, references in this by-law to Parts, sections, subsections, clauses and Schedules are references to Parts, sections, subsections, clauses and Schedules in this by-law. 4 If a court of competent jurisdiction declares any section, or any part of any section, of this by-law to be invalid, or to be of no force or effect, it is the intention of the City that every other provision of this by-law be applied and enforced in accordance with its terms to the extent possible according to law. 5 References in this by-law to any statute or statutory provision include references to that statute or statutory provision as it may from time to time be amended, extended or re-enacted. 6 This by-law shall be read with all changes in gender or number as the context requires. PART II - PURPOSES 7 The City considers it necessary to license, regulate and govern industry participants for the following health and safety purposes: (a) to enhance and encourage safe maintenance and operational practices; (b) to ensure that only experienced, qualified and trustworthy industry participants are providing services; and (c) to promote accountability of industry participants for health and safety issues. 8 The City considers it necessary to license, regulate and govern industry participants for the following consumer protection purposes: (a) to enhance and encourage equal, fair and courteous treatment amongst industry participants and users of vehicle for hire services; (b) to ensure consistency in the application of fares; and (c) to promote accountability of industry participants for consumer protection. -68- By-law No. 7739/20 Page 8 PART III — APPLICATIONS Submission of Applications — All Applicants 9 Applications shall be completed and submitted on forms provided by the City. 10 When submitting an application, every applicant shall provide all information requested by the City including supporting documentation satisfactory to the City. 11 Every application shall be submitted with the applicable licence fee specified in Schedule 1. 12 Receipt of an application and a licence fee by the City shall not represent approval of the application nor shall it obligate the City to issue a licence. 13 If an applicant is a partnership, the applicant shall file with the application a statutory declaration signed by all members of the partnership stating, (a) (b) the full name of every partner and their address of ordinary residence; the name or names under which the partnership carries on or intends to carry on business; (c) that the persons named are the only partners of the partnership; and (d) the mailing address for the partnership. 14 Every corporation applying for a licence shall file with the application a copy of the corporation's articles of incorporation or other incorporating documents and a statutory declaration stating, (a) the full name of every shareholder and their address of ordinary residence (unless the applicant is a publicly traded corporation); (b) the full name of every director and their address of ordinary residence; (c) the name or names under which the corporation carries on or intends to carry on business; and (d) the mailing address for the corporation. Issuance of Licenses 15 A licensing officer may issue a licence to an applicant only where all of the information and documents that the applicant is required to provide under this by- law have been provided and verified, and the licence fee has been paid. -69- By-law No. 7739/20 Page 9 Disqualifications 16 A licensing officer shall refuse to issue a licence if, (a) the applicant has been convicted within the past ten years of an offence, for which a pardon has not been granted, under Part 111 (Firearms and Weapons), Part V (Sexual Offences, Public Morals and Disorderly Conduct), Part VIII (Offences Against the Person and Reputation) or Part IX (Offences Against Rights of Property) of the Criminal Code of Canada or for the offence of Careless Driving or Stunt Driving under the Highway Traffic Act; (b) the applicant has submitted false information in support of the application; (c) the issuance of the licence would contravene any of the provisions of this by-law; (d) the application is for a City plate licence which, if issued, would exceed the maximum number of City plate licenses permitted under this by-law; (e) the applicant fails to successfully complete any testing, training, educational or awareness program required by the City; or (f) the licensing officer has reasonable grounds to believe that the applicant will not operate in accordance with the law or with honesty and integrity. 17 A licensing officer may refuse to issue a licence if the applicant has failed to pay fines imposed for previous convictions relating to contraventions of any municipal by-laws. 18 The licensing officer may include in consideration of subsection 16 (f), whether the applicant has permitted a PTC driver to access the PTC platform where a criminal reference check discloses an outstanding criminal conviction, or any record of offence that is less than ten (10) years and relevant to the nature of the services of a PTC Driver, or any record of offence that directly affects the PTC Driver's ability to competently and responsibly carry on the services of a PTC Driver, including but not limited to: an offence under the Criminal Code, the Narcotics Control Act, the Cannabis Act or the Food and Drug Act. 19 The licensing officer may refuse to issue a licence where the applicant has been convicted of a criminal offence other than those set out in clause 16(a), an offence under the Cannabis Act, or an offence under the Controlled Drugs and Substances Act (Canada). -70- By-law No. 7739/20 Page 10 PART IV — TAXICAB DRIVER'S LICENSES Obtaining a Licence 20 In addition to the requirements of Part III, every applicant for a taxicab driver's licence shall submit to the City, (a) a current valid Class 'G' (minimum) driver's licence issued by the Province of Ontario which is in good standing according to the records of the Ministry of Transportation; (b) a driver's abstract dated within 30 days of the date of application; and (c) an original CIR dated within 30 days of the date of application. 21 Every applicant for a taxicab driver's licence shall pose for an identification photograph as part of the taxicab driver's licence issued by the City. Testing and Training 22 Every applicant for a taxicab driver's licence shall successfully complete a taxicab driver training and testing program approved by the City, at the driver's expense, within a timeframe specified by the City. 23 The City may waive the requirement of section 22 for renewing applicants, provided they have previously completed a taxicab driver training and testing program approved by the City. 24 Where the City has concerns regarding a driver's conduct or performance as a result of a complaint or otherwise, the City may require such driver to appear before the Vehicle for Hire Advisory Committee and/or attend a testing and training program at the driver's expense. Term of Taxicab Driver's Licence 25 Every taxicab driver's licence shall be valid for a period of two years from the date of issuance. Taxicab Driver Duties 26 Every taxicab driver shall, (a) give a passenger a receipt in a form approved by the City showing the driver's name, the taxicab plate number, the date and time of the trip, place of pick up, place of discharge and the fare charged when requested and whenever there is a dispute over the fare; - 71 - By-law No. 7739/20 Page 11 (b) subject to section 27, and except when there is a previous order or engagement, serve the first person requiring the service of the taxicab at any place within the City, at any time of day or night, unless the person, (i) refuses to give their destination; (ii) is in the possession of an animal other than a service animal; (iii) has not paid a previous fare; (iv) is, in the opinion of the driver, unable or unwilling to pay the fare and has been unable or unwilling to satisfy the driver that he has the funds to pay the fare; (v) is an individual covered in an amount of dirt or other material so excessive that if such individual is transported the interior of the taxicab would be left in an unclean state; (vi) is intoxicated or disorderly; (vii) is eating or drinking any food or beverage; (viii)is a person under the age of 12 years who is not accompanied by an adult, or has not had the trip arranged by an adult; (ix) refuses to wear a seat belt; or (x) is intending to smoke or vape in the vehicle. (c) take the most direct available route to the passenger's desired destination unless the passenger requests otherwise; (d) prepare trip sheets and retain all trip sheets for at least three (3) months and make them available for inspection at the request of the City; (e) be civil, courteous, refrain from using profanity, and offer to assist any passenger when it is evident that the passenger is a disabled person or is in need of assistance; (f) subject to paragraph (g), engage the taxicab meter only when the passenger enters the taxicab and keep it engaged throughout the trip; (g) be allowed to engage the taxicab meter before the passenger enters the taxicab only after the driver has notified the passenger of the arrival and has waited a reasonable time after the due time of the order; (h) securely fasten all physically disabled persons, wheelchairs and any other passenger aids, including batteries, so that they are prevented from moving while the taxicab is in motion; and - 72 - By-law No. 7739/20 Page 12 (i) carry on his person a valid Ontario Driver's License, a valid taxicab driver's licence, a certificate of insurance and a copy of the vehicle ownership and provide to an officer upon request. 27 When operating an accessible taxicab, every driver shall provide priority service to disabled persons at all times, regardless of prior requests for service from persons who are not disabled persons. 28 Every driver who has been convicted of an offence described in clause 16(a) shall, within five (5) calendar days of being so convicted, report that fact to the City. 29 The City may at any time, require a driver to provide a CIR or a driver's abstract. Taxicab Driver Restrictions 30 a) No person shall operate a taxicab unless he has been issued a taxicab driver's licence. b) No person shall permit a vehicle to be operated as a taxicab by anyone other than a taxicab driver. 31 No person shall charge a fare or fee to carry passengers or offer to carry passengers for a fare or fee unless the vehicle used or to be used has a valid City Plate Licence, Taxicab Plate Licence, or Accessible Taxicab Plate Licence affixed to it. 32 No taxicab driver shall operate a taxicab without a taxicab plate affixed to the rear of the vehicle and a taxicab plate licence for the vehicle. 33 No taxicab driver shall operate a taxicab unless it complies with all of the vehicle requirements set out in Part XI. 34 No taxicab driver shall operate a taxicab with mechanical defects. 35 No taxicab driver shall display any sign, emblem, decal, ornament or advertisement on or in a taxicab except as approved by the City. 36 No taxicab driver shall operate a taxicab unless the current tariff card and the Passenger Rights and Responsibilities set out in Schedule 3 are affixed to the rear of the front seat or otherwise located so that they are plainly visible to passengers in the back seat. 37 No taxicab driver shall operate a taxicab with a greater number of passengers than seatbelts are available for. 38 No taxicab driver shall operate a taxicab for more than twelve (12) hours in any period of twenty-four (24) hours, or for any period which is more than five (5) consecutive hours at any time without a break of not less than twenty (20) consecutive minutes. -73- By-law No. 7739/20 Page 13 39 (1) In this section, "written contract" means written contract for taxicab services between a taxicab plate licensee and another person for a period of six months or more, at an agreed rate or charge. (2) No taxicab driver shall recover or receive any rate or charge from any passenger or persons who made use of his services which is greater than the fare set out in Schedule 2, other than a tip, gratuity or credit card service charge or pursuant to a written contract. 40 No taxicab driver shall, (c) (d) take or consume any intoxicants or take, consume or have in their possession any alcohol, cannabis, or drugs prohibited by the Controlled Drugs and Substances Act (Canada) while they are operating a taxicab; smoke or allow or permit the smoking of any equipment or product including but not limited to cigar, cigarette, pipe, hookah or any other lit smoking product or vaping product, whether lit by flame or battery powered; use any tariff card other than that obtained from the City; or speak in an obscene, foul, boisterous, racist, loud, threatening or abusive manner to any person, including a dispatcher, while operating a taxicab. 41 When a taxicab driver uses a taxicab for transportation of passengers for no gain or reward or the taxicab is being tested or inspected, the taxicab driver shall remove the roof light from the taxicab and place the taxicab meter in a non - recording position. 42 If the taxicab driver and the passenger agree before the start of the trip to a flat rate, the taxicab meter must, in any event, be in a recording position for the duration of the trip. PART V - TAXICAB PLATE LICENSES Obtaining a Licence 43 In addition to the requirements of Part III, every applicant for a taxicab plate licence shall, (a) submit a copy of the current Ontario Ministry of Transportation Motor Vehicle permit for the vehicle to which the taxicab plate will be attached in good standing with the plate portion endorsed with a plate owner's or a lessee's name; (b) submit a copy of the current Ontario Standard Automobile Insurance policy for the vehicle to which the taxicab plate will be attached, which provides that the City shall be given at least fifteen (15) days' notice in -74- By-law No. 7739/20 Page 14 writing, prior to cancellation, expiration or change in the amount of the policy and shall provide insurance in respect of any one accident a third party liability limit of at least two million dollars ($2,000,000.00); (c) submit a current Safety Standard Certificate issued by an authorized vehicle inspection station for the vehicle to which the taxicab plate will be attached; (d) pay all fines, penalties, judgments and any other amounts, including awards of legal costs and disbursements, owing to the City; and (e) submit the vehicle to which the taxicab plate is to be attached for inspection and registration by the City. Term of Taxicab Plate Licence 44 Every taxicab plate licence shall be valid up to and including December 31st in the year for which it was issued. Taxicab Plate Licensee Duties 45 Every taxicab plate licensee shall file with the City at least five (5) working days prior to the expiry date of any current insurance policy all insurance renewal policies or certificates of insurance evidencing continued compliance with the requirements of clause 43(b). 46 Every taxicab plate licensee shall, (a) at all times keep copies of the following in the taxicab: (i) the current Ontario Ministry of Transportation passenger motor vehicle permit issued for that taxicab; (ii) the current taxicab plate licence; (iii) the certificate of liability insurance for the taxicab; (b) employ or use only the services of licensed taxicab drivers; (c) provide the City and, where applicable, any broker with whom they are affiliated, with the names of all taxicab drivers who are permitted to operate the taxicab; (d) repair any mechanical defects in the taxicab reported to them by a taxicab driver or the City; (e) upon receipt of a notice of inspection from the City, obtain a current Safety Standard Certificate issued by an authorized vehicle inspection station and make the taxicab available for inspection at the appointed time and place specified in the notice; and - 75 - By-law No. 7739/20 Page 15 (f) ensure a current tariff card and the Passenger Rights and Responsibilities set out in Schedule 3 are affixed to the rear of the front seat or otherwise located so that they are plainly visible to passengers in the back seat. 47 Every taxicab plate licensee shall provide accessible taxicab service, or pay an accessible service supplement as outlined in Schedule 1. 48 (1) Every taxicab plate licensee shall maintain the taxicab in good condition at all times. (2) Without limiting the generality of subsection (1), every taxicab plate licensee shall maintain all drive train components (including the engine, transmission, suspension and braking system) in accordance with the standards of Ontario Regulation 611 and maintain all factory and after- market parts free of defects or damage. Taxicab Plate Licensee Restrictions 49 No person shall permit a vehicle to be operated as a taxicab without a taxicab plate affixed to the rear of the vehicle and a taxicab plate licence for the vehicle. 50 No person shall publish or cause to be published any representation that he is licensed or hold himself out as being licensed if he is not licensed. 51 No taxicab plate licensee shall permit a taxicab to be operated unless it complies with all of the vehicle requirements set out in Part XI. 52 No taxicab plate licensee shall permit a taxicab to be operated with mechanical defects. 53 No taxicab plate licensee shall permit a taxicab to be operated with any sign, emblem, decal, ornament or advertisement displayed on or in a taxicab except as approved by the City. 54 No taxicab plate licensee shall permit a taxicab to be operated unless the current tariff card and the Passenger Rights and Responsibilities set out in Schedule 3 are affixed to the rear of the front seat or otherwise located so that they are plainly visible to passengers in the back seat. 55 No taxicab plate licensee shall permit a taxicab to be operated in affiliation with a broker who is not licensed. Vehicle Registration 56 Prior to using any vehicle as a taxicab, every taxicab plate licensee shall submit the vehicle to the City for inspection and registration. 57 No vehicle shall be registered as a taxicab unless it meets all of the requirements of Part XI. -76- By-law No. 7739/20 Page 16 58 Where a taxicab plate licensee wishes to change the vehicle to which the taxicab plate is affixed, he shall submit the new vehicle for inspection and, upon registration of the new vehicle, shall pay the fee set out in Schedule 1. Limitation on Number of Licenses 59 The City recognizes a total of seventy-eight (78) taxicab plate licences as having been issued under By-law No. 6702/06, three (3) of which are accessible taxicab plates. 60 (1) The total number of taxicab plate licenses issued at any given time shall not exceed 78 or the number established by the ratio of one licence for each 2,500 residents of the City, whichever is greater. (2) For the purposes of subsection (1), the number of residents of the City shall be as determined by the latest revised population figures available from Statistics Canada. (3) The City may issue new City plate licenses within three months of receipt of the population statistics from Statistics Canada if warranted under subsection (1). PART VI — PLATE OWNERS Transfer of Plate Ownership 61 No taxicab plate owner shall transfer, sell or otherwise dispose of a taxicab plate without the approval of the City. 62 The City shall not approve the transfer or sale of a taxicab plate unless the taxicab plate owner, (a) attends in person accompanied by the purchaser to complete and file with the City a plate ownership transfer form and declaration; (b) provides a fully executed contract of sale for the taxicab plate; (c) returns to the City the taxicab plate that is being transferred; and (d) pays the fee set out in Schedule 1. 63 The transfer of at least 51 percent of the voting shares of a corporation that is a Taxicab Plate Owner constitutes a transfer for the purposes of sections 61 and 62. - 77 - By-law No. 7739/20 Page 17 Operation/Transfer of a Plate by an Estate 64 Within ninety (90) days following the death of a natural person who is a taxicab plate owner, the executor or administrator of the estate shall file with the City proof of death of the natural person and proof of the executor's or administrator's capacity. 65 The executor or administrator may continue to hold the deceased's plate(s) for a period of up to one (1) year following the date of death and may operate a taxicab or permit a taxicab to be operated with the deceased's plate(s) attached provided all of the requirements of this by-law are complied with during such time. 66 (1) Where the executor or administrator cannot transfer the deceased's plate(s) within one (1) year following the date of death, the executor or administrator may apply to the VHAC to permit the executor or administrator to continue to operate the taxicab or permit the taxicab to be operated with the deceased's plate(s) attached for such further period of time as the VHAC deems appropriate. (2) If the executor or administrator does not or cannot transfer the deceased's plate(s) within one (1) year following the date of death, or within such further period of time as prescribed by the VHAC pursuant to subsection (1), whichever is later, the deceased's plate(s) shall be deemed to be cancelled and shall be returned to the City. Leases of Taxicab Plates 67 (1) No taxicab plate owner shall permit its taxicab plate to be used for a taxicab that the taxicab plate owner does not own except under the authority of a lease that meets the requirements of this section. (2) Copies of all leases shall be filed with the City. (3) Leases shall be for a period of not less than one (1) year and not more than three (3) years. 68 No lessee shall operate a taxicab except under the authority of a lease that meets the requirements of section 67. 69 No lessee may sublease a taxicab plate. -78- By-law No. 7739/20 Page 18 PART VII — CITY PLATES Obtaining a Licence 70 In addition to the requirements of Part III and Part V, every applicant for a City plate licence shall meet the requirements of this Part. 71 All taxicab plates issued to City plate licensees shall remain the property of the City. 72 All City Plates must be operated as accessible taxicabs and affixed to an accessible taxicab vehicle. 73 Notwithstanding any other provision of this by-law, City plate licenses shall not be transferred, leased or otherwise disposed of by the City plate licensee. 74 City plate licenses may only be used by City plate licensees and one alternate taxicab driver whose name has been provided to the City in advance of any such use. Plate Eligibility List 75 The City shall maintain a plate eligibility list that contains the names of applicants for a City plate licence in the order of the receipt of their application. 76 No person, by virtue of the submission of an application for a City plate licence or by virtue of the placing of his name on the plate eligibility list, shall obtain a vested right to a City plate licence, or to remain on the plate eligibility list. 77 The City shall issue City plate licenses as they become available to persons in the order in which their names appear on the plate eligibility list. 78 (1) No applicant for a City plate licence shall have his name placed or maintained on the plate eligibility list unless the applicant has, (a) a taxicab driver's licence or a similar licence by another municipality; or (b) a taxicab plate licence or a similar licence by another municipality. (2) When a person whose name appears on the plate eligibility list changes his name, address or contact information, he shall notify the City in writing within five (5) days of the change. (3) All persons whose names appeared on the plate eligibility list maintained under By-law 6702/06 shall have their names maintained on the plate eligibility list if they meet the requirements of subsection (1). 79 - By-law No. 7739/20 Page 19 (4) The City shall review the plate eligibility list annually to determine whether those persons listed on it continue to comply with the requirements of subsection (1). (5) (a) Every person whose name appears on the plate eligibility list shall be required to renew their application annually, within the timeframe and in the form specified by the City, and pay the applicable fee as set out in Schedule (1). (b) Persons who fail to comply with clause (a) shall have their names removed from the plate eligibility list. (6) Any person whose name is on the plate eligibility list and who no longer complies with subsection (1) shall have his name removed from the plate eligibility list. (7) The City shall give notice to any person whose name is removed from the plate eligibility list. 79 No person shall hold more than one position on the plate eligibility list at any one time. Registration 80 When a City plate licence is approved, the applicant shall, within 30 days of the date of notification of such approval, register an accessible taxicab to that taxicab plate and affix the taxicab plate to that accessible taxicab, failing which, the applicant shall not be issued the City plate licence, the applicant's name shall be removed from the plate eligibility list, and the City may proceed to issue the City plate licence to another eligible applicant. Death of City Plate Licensee 81 In the event of the death of a City Plate Licensee, the City Plate shall be returned to the City for distribution to the next person on the Taxicab Plate Eligibility List. PART VIII — ADDITIONAL ACCESSIBLE TAXICABS Obtaining a Licence 82 In addition to the requirements of Part III and Part V, applicants for additional accessible taxicab plate licenses shall meet the requirements of this Part. 83 (a) Notwithstanding sections 59 and 60, Council may issue additional accessible taxicab plate licenses as may be required to meet accessible service demands. (b) All Accessible Taxicab Plates must be operated as accessible taxicabs and affixed to an accessible taxicab vehicle. -80- By-law No. 7739/20 Page 20 84 All plates issued to accessible taxicab plate licensees under this by-law shall remain the property of the City. Accessible taxicab plates issued under By-law 6702/06 shall remain the property of the taxicab plate licensee, provided such licensee complies with the provisions of this by-law. 85 (a) Accessible taxicab plates are held by accessible taxicab plate licensees at the pleasure of Council and may be revoked by the City, should the requirements for accessible taxicab service or vehicle standards not be complied with. Upon revocation, the accessible taxicab plate shall revert to the City without compensation to the accessible taxicab plate licensee. (b) Accessible taxicab plates are held by accessible taxicab plate licensees at the pleasure of Council and may be revoked by the City, without cause, following a period of five (5) years from the date of issuance, and upon revocation, shall revert to the City without compensation to the accessible taxicab plate licensee. 86 Accessible taxicab plate licenses may only be used by Accessible taxicab plate licensees and two alternate taxicab drivers whose names have been provided to the City in advance of any such use. 87 In addition to the requirements of Part III and Part V, prior to the issuance of an accessible taxicab plate licence, the applicant shall provide the City with a current Safety Standard Certificate issued by an authorized vehicle inspection station showing that the vehicle to which the accessible taxicab plate will be attached meets the requirements for an accessible taxicab as set out in Ontario Regulation 629. 88 Every accessible taxicab driver shall submit proof of training satisfactory to the City, to confirm their ability to securely fasten all physically disabled persons, wheelchairs and any other passenger aids, including batteries, so that they are prevented from moving while the taxicab is in motion. Accessible Taxicab Plate Licensee Duty 89 Every accessible taxicab plate licensee shall ensure that the taxicab is in compliance with Ontario Regulation 629 at all times during operation of that taxicab. 90 Every accessible taxicab plate licensee shall provide a minimum accessible taxicab service of forty (40) hours per week, fifty (50) weeks per year. 91 Every accessible taxicab plate licensee shall ensure that the accessible taxicab driver has submitted proof of training satisfactory to the City, to confirm their ability to securely fasten all physically disabled persons, wheelchairs and any other passenger aids, including batteries, so that they are prevented from moving while the taxicab is in motion. - 81 - By-law No. 7739/20 Page 21 Accessible Taxicab Restrictions 92 a) No person shall operate, or permit to be operated, a vehicle as an accessible taxicab without a taxicab plate affixed to the rear of the vehicle and a taxicab plate licence for the vehicle. b) Notwithstanding any other provision of this by-law, accessible taxicab plate licenses shall not be transferred, leased or otherwise disposed of by the accessible taxicab plate licensee. Accessible Taxicab Incentive Program 93 a) The City will establish and implement an Accessible Taxicab Incentive Program funded through the Accessible Service Supplement to ensure that adequate accessible taxicab services are available. b) The Accessible Taxicab Incentive Program may include, but is not limited to: i) requirements for grant or incentive eligibility; ii) criteria for receiving any incentive or grant; iii) the amount and frequency of the disbursement of any incentive or grant, including pro -rated or discretionary amounts; iv) sanctions, including reductions in the amount of any incentive or grant for non-compliance with the conditions of the program; and v) reporting or auditing requirements for brokerages, PTCs, and Taxicab Plate Licensees PART IX - BROKERAGE LICENSES Obtaining a Licence 94 In addition to the requirements of Part III, every applicant for a brokerage licence shall submit to the City evidence of an affiliation with at least two taxicab plate licensees and/or lessees. Term of Licence 95 Every brokerage licence shall be valid up to and including December 31st in the year for which it was issued. -82- By-law No. 7739/20 Page 22 Broker Duties 96 Every broker shall, (a) provide the City with a list, showing in numerical order by taxicab plate number, the name of every driver operating any taxicab with which he has entered into an arrangement for the provision of taxicab brokerage services; (b) notify the City within ten (10) days of any additions to or deletions from the list provided under subsection (a); (c) prepare and retain for a period of at least one year a record of the time and date of each dispatch, the driver to whom the order was dispatched, the taxicab plate number, the pickup location and the destination; (d) carry on the brokerage twenty-four (24) hours a day; (e) ensure all taxicabs dispatched by a brokerage bear either a roof light or decals approved by the City identifying the taxicab's affiliation with the brokerage; (f) upon request, inform any person requesting taxicab service of the anticipated length of time required for a taxicab to arrive at the pickup location; (g) when volume of business is such that service will be delayed to any person requesting taxicab service, inform the person of the approximate time of the delay before accepting the order; (h) dispatch a taxicab to any person requesting service within the City unless the person requesting service has not paid for a previous trip; (i) carry on business only in the name in which the broker is licensed; (j) provide accessible taxicab services, with a ratio of at least 10% of the affiliated taxicabs in their fleet, (any fleet of less than 10 taxicabs must provide 1 accessible taxicab) or pay an accessible service supplement; (k) where the broker provides accessible taxicab service, provide proof of driver training on proper methods to securely fasten all wheelchairs, scooters, and any other passenger aids, including batteries, so that they are prevented from moving while the taxicab is in motion; (I) where the broker dispatches to accessible taxicabs, provide accessible taxicab service 24 hours per day; (m) where the broker dispatches to accessible taxicabs, and service is requested by a disabled person, provide priority service for such person; -83- By-law No. 7739/20 Page 23 (n) promptly investigate any complaint brought to the broker's attention by an officer against any taxicab driver or taxicab plate licensee and report the findings to the officer and any action taken; at the request of an officer, not dispatch calls to any taxicab until further notification; within 48 hours of a request from an officer, provide a record showing the number of taxicabs available for service on any particular day, the time(s) when each taxicab was available for service, and the calls dispatched to each taxicab; employ or use only the services of a taxicab plate licensee or a taxicab driver; and (r) maintain an affiliation with at least two taxicab plate licensees and/or lessees. Broker Restrictions 97 No broker shall, (a) dispatch to an unlicensed taxicab or an unlicensed driver; (b) dispatch to a vehicle that does not comply with the requirements of Part XI; (c) dispatch to a taxicab which is not on the list provided under clause 96(a), and; (d) dispatch to a taxicab that has been ordered removed from service, until authorized by the City. 98 No person shall carry on business as a broker in the City unless he has been issued a brokerage licence. Part X - Personal Transportation Companies Licence Application Requirements 99 In addition to the requirements of Part III, an application for a new PTC Licence or a renewal of a PTC Licence shall be accompanied by: (1) if the Applicant is a corporation, proof that it is legally entitled to operate in Ontario, including but not limited to: (a) a copy of the incorporating documents; -84- By-law No. 7739/20 Page 24 (b) a copy of the last initial notice/notice of change which has been filed with the appropriate government department; and (c) a Certificate of Status issued by the applicable provincial or federal government authority. (2) the address and contact information of the PTC's registered business address in the Province of Ontario, which is not a post office box, to which the City may send during business hours any notice or documentation or communication that may be required under this By-law and at which the Applicant or the Applicant's agent will accept receipt of such notice, documentation or communication together with the name, telephone, and email contact information for the person authorized to receive and respond on behalf of the PTC to any and all communications from the City relating to the PTC's licence or the PTC's conduct of its business; (3) a PTC Identifier for approval by the City; (4) evidence satisfactory to the City that there are data security measures in place to protect the personal data collected by the PTC relating to passengers and PTC Drivers; (5) documentation demonstrating that the platform used: (a) provides to the passenger requesting the transportation service, at the time the transportation service is arranged: (i) the PTC name and contact information; (ii) the first and last name and a photograph of the PTC Driver; (iii) the make, model and licence plate of the PTC vehicle; (iv) the surcharge, if any; (v) the total cost; and (vi) the current location of the PTC Vehicle; (b) provides a link to rate or comment on the PTC Driver and PTC Vehicle. (c) provides a process allowing the passenger to accept or refuse the transportation service prior to it commencing and keeps a record of such acceptance or refusal; (d) provides a secure payment mechanism; -85- By-law No. 7739/20 Page 25 (e) provides a printed or electronic receipt to the passenger at the end of the transportation service that includes the following information: (i) the fee and any surcharges; (ii) total amount paid; (iii) date and time of pickup; (iv) locations of pick up and drop off; and (v) the first and last name of the PTC Driver; (f) incorporates a global positioning system (GPS) in which all Transportation Services are recorded; and (g) is accessible for persons with disabilities. (6) a list of every affiliated PTC Driver and PTC Vehicle that has operated in the City in the previous 3 months, in a readily accessible format that includes: (i) the full name and address of every PTC Driver; and (ii) the make, model and licence plate of every PTC Vehicle; (7) proof of the insurance required under this Part to the satisfaction of the City; (8) payment of the appropriate Licence Fee as set out in Schedule 1 of the By -Law; (9) an outline of the training program provided to PTC Drivers prior to accessing the platform, and (10) any other information required by the City. 100 Every PTC shall make available to the public on its Platform, and by any other means of its choice, the following information: (1) the insurance coverage required to be maintained by the PTC on behalf of its PTC Drivers; (2) the Transportation Services offered by PTC Drivers; (3) the applicable screening process for PTC Drivers and PTC Vehicles; (4) a link to rate or comment on the PTC Driver and PTC Vehicle; -86- By-law No. 7739/20 Page 26 (5) that PTC Drivers can only provide transportation services that are prearranged using the platform of the PTC and not accept street hails or pick up fares at taxi stands; and (6) that PTC Drivers cannot accept cash payment for transportation services. Insurance For purposes of this Part, the following insurance requirements shall apply: 101 (1) Every PTC shall provide proof of commercial general liability insurance against all claims for personal injury including bodily injury resulting in death, and property damage with an inclusive limit of not less than five million ($5,000,000.00) per occurrence insuring him or her against liability imposed by law for any loss or damage resulting from the carrying on of the business to which the licence relates. (2) The commercial general Liability policy in subsection 101(1) shall be in the name of the PTC and the City of Pickering shall be included as an additional insured. (3) Every PTC shall obtain and maintain on behalf of every PTC Driver, at all times during the provision of transportation services, Automobile Liability Insurance for owned, non -owned, or leased PTC Vehicles, with limits of not less than Two Million Dollars ($2,000,000.00) exclusive of costs and interest, per occurrence for bodily injury, death, and loss or damage to property occurring while in the post -acceptance period. The Automobile Liability Insurance shall include the IPCF 6TN Permission to Carry Paying Passengers for a Transportation Network endorsement or an equivalent endorsement acceptable to the City. (4) The insurance coverage required under subsection 101(1) and (3) shall include a provision that requires the Insurer to provide the City with no less than 10 days prior written notice of any cancellation or variation to the policy. 102 The certificate of insurance issued in respect of the policy in Section 101(1) and (3) shall be provided to the City prior to the issuance of the licence in the form of proof acceptable to the City. 103 Every PTC shall keep such records of the PTC Driver's insurance coverage for a period of 3 years after the PTC Driver ceases to be affiliated with the PTC. 104 Every PTC shall produce proof of any PTC Driver's insurance coverage to the City upon demand. -87- By-law No. 7739/20 Page 27 105 The City may suspend the PTC licence if the PTC fails to comply with this Part until such time as the PTC provides proof of insurance coverage to the satisfaction of the City. 106 The PTC shall provide the City with such information as the City shall require, from time to time upon demand, to demonstrate that this Part is being complied with. PTC Restrictions In addition to any other provisions of this By -Law, for purposes of this Part: 107 No person shall facilitate transportation services unless authorized to do so by a licence issued pursuant to this By-law. 108 No person shall permit, accept, or condone street hails for a ride with a PTC Driver or in a PTC Vehicle, whether on the street or at a taxi stand or in any other manner at any other location. 109 No person shall solicit or condone the solicitation of a passenger by a PTC Driver or PTC Vehicle, whether on the street or at a taxi stand or in any other manner at any other location. 110 No person shall facilitate a transportation service that does not comply with this by-law. 111 No person shall obstruct the City's use of a platform to ensure compliance with this By-law, including, but not limited to the creation and use of accounts as either a passenger or PTC Driver. 112 No person shall permit a PTC Driver or a PTC Vehicle to provide transportation services if the PTC Driver does not have the insurance required under this by- law. 113 No person shall permit payment by cash for a transportation service. 114 No person shall smoke or allow or permit the smoking of any equipment or product including but not limited to cigar, cigarette, pipe, hookah or any other lit smoking product or vaping product, whether lit by flame or battery powered, in a PTC Vehicle while it is providing transportation services. PTC Driver Duties 115 No person shall hold himself or herself out as a PTC Driver unless he or she has been authorized by a PTC to act as a PTC Driver. 88 - By-law No. 7739/20 Page 28 116 No PTC Driver shall refuse a request for transportation service by an individual accompanied by a service animal. 117 No PTC Driver or PTC Vehicle shall provide transportation services unless they hold a valid identification card issued by a PTC as required under section 134 of this by-law. 118 No PTC Driver shall permit any PTC Vehicle to carry more passengers than there are seatbelts available for. 119 Every PTC and PTC Driver shall ensure that a valid identification card required under section 134 of this by-law is: (1) in the PTC Vehicle at all times when transportation services affiliated with the PTC are offered or provided; and (2) is produced immediately upon demand of an Officer. 120 Every PTC Driver shall produce on demand of an Officer, the following documents: (1) the PTC Driver's identification card; (2) proof of valid insurance that meets the requirements of this By-law; and (3) any other information pertaining to the PTC Driver or the operation of the PTC Vehicle as requested by the Officer. 121 Upon demand by an officer, every PTC Driver shall submit the PTC Vehicle for inspection at a time and place as specified by the officer, with no fees or charges applied to the City. 122 Every PTC Driver shall ensure that a PTC Vehicle meets the following requirements at all times when providing a transportation service: (1) the PTC Vehicle has a valid Ontario Ministry of Transportation Motor Vehicle permit, prior to commencement of use as a PTC Vehicle, and annually thereafter; (2) the PTC Vehicle has a valid and current Ontario Ministry of Transportation Safety Standards Certificate, prior to commencement of use as a PTC Vehicle, and then annually thereafter; and (3) the PTC Vehicle complies with all of the vehicle requirements set out in Part XI. 89 - By-law No. 7739/20 Page 29 PTC Duties 123 Every PTC shall ensure that the City's use of the platform as either a passenger or PTC Driver will not be obstructed and will not be subject to fees. 124 Every PTC shall keep an up-to-date list of every registered or affiliated PTC Driver and PTC Vehicle authorized to provide service in the City in a readily accessible format that includes, but is not limited to: (1) the full name and address of every PTC Driver; and (2) the make, model and licence plate of every PTC Vehicle. 125 Every PTC shall ensure that, prior to commencing as a PTC Driver and at all times when providing transportation services, a registered PTC Driver: (1) is at least 18 years of age; (2) has a valid G licence or higher; (3) has completed the associated PTC driver training program; and (4) has been advised and consents in writing to their personal information being provided to the City for the purposes of administering and enforcing this by-law. 126 (1) Every PTC shall require a CIR and driver's abstract to be submitted by the PTC Driver prior to providing transportation services and annually thereafter, for as long as the PTC Driver is registered or affiliated with the PTC. (2) Every PTC shall obtain a CIR and a driver's abstract for each PTC Driver as follows: (3) (a) the driver's abstract should be no older than 30 days from the date the PTC Driver applied for affiliation with the PTC. (b) the CIR should be no older than 30 days from the date the driver applied for affiliation with the PTC. Every PTC shall ensure that no PTC Driver shall be provided access to the platform if the CIR exceeds the thresholds found in Section 16 — Disqualifications for a licence under this By-law. 127 For the purposes of complying with sections 125 and 126, a PTC holding a valid licence may, on behalf of a PTC Driver using its platform, submit and maintain the required documents. -90- By-law No. 7739/20 Page 30 128 No PTC shall impose any mandatory arbitration clause on PTC Drivers or Passengers whose transportation services are facilitated by the PTC. 129 Every PTC shall ensure there is a dispute resolution process for dealing with any complaints regarding fees, customer service, or any other issues arising from the provision of transportation services. 130 No PTC shall require that the law of any jurisdiction other than Ontario be applied in relation to the use of the relevant PTC platform in the City by PTC Drivers or passengers. 131 No PTC shall permit a PTC Driver's access to the platform immediately upon being notified by the City that a PTC Driver has acted in a manner that is adverse to the public interest, public safety or upon discovering that a PTC Driver is not insured under section 101 (3) for so long as required by the City. 132 (1) Every PTC shall provide the City with such information as required to demonstrate that section 125 and 126 are being complied with. (2) Every PTC shall ensure that all affiliated PTC Drivers have an ongoing duty to disclose: (a) any charges listed in section 16, (b) any suspension of their Ontario Driver's license, (c) any change in insurance, and (d) any accidents while operating as a PTC vehicle. 133 Every PTC shall ensure that a PTC Vehicle meets the following requirements at all times when providing a transportation service: (1) the PTC Vehicle has a valid Ontario Ministry of Transportation Motor Vehicle permit, prior to commencement of use as a PTC Vehicle, and annually thereafter; (2) the PTC Vehicle, has a valid and current Ontario Ministry of Transportation Safety Standards Certificate, prior to commencement of use as a PTC Vehicle, and then annually thereafter; (3) the PTC Vehicle complies with all vehicle requirements set out in Part XI; 134 Every PTC shall issue to every affiliated PTC Driver an identification card in written or accessible electronic form providing the following information: (1) the first and last name and photograph of the PTC Driver; (2) the make, model and licence plate number of the PTC Vehicle(s) used by the PTC Driver - 91 - By-law No. 7739/20 Page 31 (3) the name and contact information of the PTC; and (4) the Insurance policy coverage for the PTC Vehicle. 135 Every PTC shall keep copies of the documents and information required under this Part for 3 years. 136 Every PTC shall make available to the City the records or information required in this Part within forty-eight (48) hours following a written demand by the City. 137 The City may refuse to grant or renew and may revoke or suspend a PTC Licence if the PTC fails to comply with any provision of this By -Law. 138 (1) Every PTC shall submit to the City each quarter: supporting documentation, including the date, time, driver name, vehicle plate, start and end point of each transportation service, in a format acceptable to the City, and applicable fees as listed in Schedulel , in relation to per transportation service fees . (2) Every PTC that does not provide accessible transportation services will pay an accessible service supplement as outlined in Schedule 1. 139 Every PTC shall, where the transportation service requested requires an accessible vehicle, and the PTC is not able to provide such transportation service, direct the person to an accessible taxicab service. PART XI - VEHICLE REQUIREMENTS Vehicle Standards 140 Every taxicab and PTC vehicle shall: (a) be no more than ten (10) years old according to its model year; (b) meet the standards for the issuance of a Safety Standard Certificate of mechanical fitness; (c) be clean, and in good repair as to its interior and exterior, and (d) have a heater and air conditioning system in proper working condition. 141 In addition to section 140, every taxicab shall be equipped with: (a) fender numbers, and properly functioning roof light; (b) a taxicab meter that, (i) has been calibrated to reflect the current fares; (ii) is in proper working order; and -92- By-law No. 7739/20 Page 32 (iii) has been tested and approved by an officer and mounted in a position so that it is clearly visible to passengers in the front and back seats of the taxicab. 142 In addition to section 140, every PTC vehicle shall have the PTC Identifier displayed in the location approved by the City. 143 All taxicab equipment shall be of a type approved by the City and shall be installed in locations approved by an officer. 144 Notwithstanding section 140 (a), a taxicab plate licensee or taxicab plate owner may apply for an extension of up to 2 years on the vehicle model year for a taxicab that is currently operating, provided the appropriate fee outlined in Schedule 1 is paid, the taxicab meets the remaining vehicle standards required in sections 140, 141, and 143, and the vehicle is inspected and approved by an officer. PART XII — INSPECTIONS and ORDERS Rights of Inspection 145 The City shall inspect all taxicabs annually. 146 An officer may, at any time when a taxicab or PTC Vehicle is not engaged in the transportation of passengers, enter and inspect the vehicle. 147 Every taxicab plate licensee, lessee or driver or PTC Driver shall submit or cause his vehicle to be submitted for inspection when required to do so by an officer. 148 An officer may require that a taxicab plate licensee, lessee or driver or PTC Driver submit his vehicle for inspection at an appointed time and place provided notice of the required inspection is given. 149 (1) An officer may require from any person the production of any licence, permit, trip sheet or any other document or electronic record in order to ensure compliance with this by-law. (2) An officer may remove any of the documents referred to in subsection (1) for the purpose of photocopying provided a receipt is given and the documents are returned within forty-eight (48) hours of removal. 150 No person shall prevent, hinder or interfere or attempt to prevent, hinder or interfere with an inspection of a vehicle for hire by an officer or the collection of information by an officer. 151 Any person operating a taxicab or providing transportation services with a PTC Vehicle shall provide identification in the form of an Ontario Driver's License to an officer upon request. -93- By-law No. 7739/20 Page 33 Orders 152 Where an officer finds that a taxicab or PTC Vehicle does not comply with any of the vehicle requirements set out in Part XI, he may order the taxicab plate licensee, driver and/or lessee of the taxicab, or the PTC Driver to remedy the non-compliance. 153 All orders shall provide, (a) the taxicab plate number of the taxicab, or the license plate number of the PTC vehicle; (b) reasonable particulars of the non-compliance; (c) the date by which the non-compliance must be remedied; and (d) the final date for appealing the order. 154 All orders shall be served in the manner set out in section 198. 155 (1) If an order is not complied with by the date specified, the taxicab plate licence in respect of that taxicab shall be suspended and shall only be reinstated if the City receives satisfactory evidence of compliance. (2) If an order is not complied with by the date specified, the PTC shall be directed to prohibit the PTC Driver's access to the platform and shall only reinstate if the City receives satisfactory evidence of compliance. 156 No person shall fail to comply with an order. Unsafe Vehicles 157 (1) Where a taxicab is in a condition that poses a danger to the health or safety of the public, including but not limited to, body damage with sharp edges, holes in the floorboards, unserviceable tires, doors not closing properly, wire protruding from the seat or any other mechanical defect that would render the motor vehicle unsafe, an officer may take custody of the taxicab plate affixed to the taxicab and order that the taxicab be immediately removed from service. (2) If an order has been issued pursuant to subsection (1), no person shall operate or permit the operation of that taxicab until the danger has been removed, and the taxicab has been inspected by an officer. 158 Where a PTC Vehicle is deemed to be mechanically unsafe, including but not limited to body damage with sharp edges, holes in the floorboards, unserviceable tires, doors not closing properly, wire protruding from the seat or any other mechanical defect that would render the motor vehicle unsafe, the PTC shall be directed to prohibit the PTC Driver's access to the platform and shall only -94- By-law No. 7739/20 Page 34 reinstate once the danger has been removed and the PTC Vehicle has been inspected by an officer confirming compliance. PART XIII — SUSPENSIONS, CANCELLATIONS and REVOCATIONS Taxicab Driver's Licenses 159 An officer may suspend a taxicab driver's licence if the driver fails to comply with any provision of this by-law and require the driver to appear before the Vehicle for Hire Advisory Committee to review re -instatement of the license. 160 (1) When a taxicab driver has had his Ontario Driver's Licence suspended, cancelled or revoked, the taxicab driver shall immediately report that fact to the City and the taxicab driver's licence shall be deemed to be suspended as of the date of such suspension, cancellation or revocation. (2) A taxicab driver's licence that has been suspended under subsection (1) shall not be reinstated unless the City receives written confirmation that the Ontario Driver's Licence has been reinstated. (3) If the City does not receive written confirmation that the Ontario Driver's Licence has been reinstated within sixty (60) days from the date of the suspension, the taxicab driver's licence shall be revoked. Taxicab Plate Licenses 161 An officer may suspend or revoke a taxicab plate licence if the taxicab plate licensee fails to comply with any provision of this by-law and such non- compliance is not remedied within seven (7) days following notice from the City specifying the particulars of the non-compliance. 162 (1) When a taxicab plate licensee ceases to have a current valid Ontario Standard Automobile Insurance Policy in good standing, his taxicab plate licence shall be suspended as of the date on which such policy ceased to be in effect. (2) A taxicab plate licence that has been suspended under subsection (1) shall not be reinstated unless the City receives written confirmation that the insurance required by clause 43(b) is in place. (3) If the City does not receive written confirmation that the necessary insurance is in place within sixty (60) days from the date of the suspension, the taxicab plate licence shall be revoked. 163 (1) An officer may demand that a taxicab plate licensee or lessee file a current Safety Standard Certificate issued by an authorized vehicle inspection station for any taxicab registered to him, dated not prior to the -95- By-law No. 7739/20 Page 35 (2) (3) Brokers date of demand and may suspend a taxicab plate licence until the certificate has been filed. Where the officer demands a Safety Standard Certificate pursuant to subsection (1), the taxicab plate licensee or lessee shall provide it within (3) three days. Where a taxicab plate licence has been suspended under subsection (1), and where no certificate is filed with the City within sixty (60) days from the date of the suspension, the taxicab plate licence shall be revoked. 164 An officer may suspend or revoke a brokerage licence if the broker fails to comply with any provision of this by-law and such non-compliance is not remedied within seven (7) days following notice from the City specifying the particulars of the non-compliance. General 165 (1) When a taxicab driver's licence, taxicab plate licence or brokerage licence has been suspended, cancelled or revoked, the holder of the licence shall return it and, if applicable, the taxicab plate to the City within forty-eight (48) hours of the suspension, cancellation or revocation. (2) An officer may enter upon any business premises or into the taxicab of any licensee whose licence has been suspended, cancelled or revoked for the purpose of removing the licence and, if applicable, the taxicab plate. 166 No person shall refuse to deliver or in any way obstruct or prevent an officer from obtaining a licence that has been suspended, cancelled or revoked. 167 No person shall operate a taxicab or permit the operation of a taxicab by a driver whose taxicab driver's licence has been suspended, cancelled or revoked. 168 No person shall operate a taxicab or permit the operation of a taxicab in respect of which the taxicab plate licence has been suspended, cancelled or revoked. 169 No person shall operate a brokerage in respect of which the brokerage licence has been suspended, cancelled or revoked. 170 No person shall provide transportation services where the PTC has been required under this by-law to remove access to the platform for that PTC Driver. PART XIV — APPEALS Appeal Rights 171 Any Applicant may appeal the City's refusal to issue a licence. -96- By-law No. 7739/20 Page 36 172 A person whose name has been removed from the plate eligibility list pursuant to section 78(5)(b) may appeal that decision. 173 A taxicab driver whose taxicab driver's licence has been suspended or revoked pursuant to section 159 may appeal that decision. 174 A taxicab plate licensee whose taxicab plate licence has been suspended or revoked pursuant to section 161 may appeal that decision. Filing of Appeal 175 All appeals must be submitted to the City within fourteen (14) days of the date of the decision or order being appealed. 176 All appeals shall be in writing and shall include, (a) the reason(s) for the appeal; (b) an identification of the appellant and any other party; (c) the name of any agent, representative or lawyer representing the applicant; (d) the municipal addresses, telephone numbers, and email addresses for each person identified in clauses (b) and (c); and (e) the appeal fee set out in Schedule 1. Hearing 177 The Vehicle for Hire Advisory Committee shall hear all appeals under this by-law. 178 Upon receipt of an appeal, the City shall, as soon as is practicable, notify the appellant and all other parties of the date, time and location of the hearing. 179 All hearings before the Vehicle for Hire Advisory Committee shall be conducted in accordance with Terms of Reference approved by Council. 180 If an appellant fails to appear at a hearing, the decision or order appealed shall be deemed to be in full force and effect as if no appeal had been filed. Vehicle for Hire Advisory Committee Powers 181 On an appeal, the VHAC may make any decision that the officer could have made and may make its decision subject to such conditions as it considers advisable. 182 When making its decision on an appeal, the VHAC shall have regard to the following matters (where applicable): (a) the purposes of this by-law as set out in Part II; -97- By-law No. 7739/20 Page 37 (b) the matters set out in section 16; (c) the appellant's record of complying or not complying with any of the provisions of this by-law or any condition imposed on a licence; (d) the results of any testing, training, educational or awareness program completed or not completed by the appellant; and (e) any other thing or matter relevant to the appellant's ability to hold a licence. 183 The decision of the VHAC on an appeal shall be final and binding. 184 Notice of the decision of the VHAC shall be given to the appellant and any other person present at the hearing. 185 The VHAC's decision shall take effect on the day that it is made. PART XV - OFFENCES / PENALTIES 186 (1) Every person who contravenes any provision of this by-law, and every director or officer of a corporation who concurs in such contravention by the corporation, is guilty of an offence and, subject to subsection (2), upon conviction is liable to a fine not exceeding $25,000. (2) Where a corporation is convicted of an offence under subsection (1), the maximum penalty that may be imposed on the corporation is $100,000. 187 No person shall make a false or intentionally misleading statement of fact, statutory declaration, application or other document required by this by-law. 188 No person shall prevent, hinder or obstruct or attempt to prevent, hinder or obstruct an officer in the enforcement of this By-law. 189 Where an officer has reasonable grounds to believe that an offence has been committed by a person, the officer may require the name, address, and proof of identity of that person, and no person shall fail to provide the requested information. PART XVI - GENERAL Plate Replacement 190 When a taxicab plate is defaced, destroyed or lost, the taxicab plate licensee shall apply to the City for a replacement and shall pay the appropriate fee under Schedule 1 within 14 calendar days of the damage, loss or destruction. -98- By-law No. 7739/20 Page 38 191 Where the taxicab plate is lost or destroyed, the taxicab plate licensee shall file a police report detailing the circumstances of the loss or destruction and the City shall issue a replacement plate. Compliance with Other Laws 192 In addition to every other requirement imposed by this by-law, every licence is issued subject to the condition that all federal, provincial and municipal laws, by- laws, rules, regulations, orders, approvals, permits, standards, and all other governmental requirements applicable to the operation of the business so licensed must be complied with. Changes 193 When a licensee changes his name or address or any information relating to his licence, he shall notify the City within forty-eight (48) hours of the change. 194 Where there is to be a change in the composition of a licensed partnership, the proposed change must be registered with the City. 195 Where there is to be a change in the composition or the controlling interest of a licensed corporation, the proposed change must be registered with the City. Fees 196 Persons receiving a service listed in Schedule 1 shall pay the fee set out in Schedule 1 for that service. Fare Adjustments 197 The fares set out in Schedule 2 shall be reviewed as needed by the Vehicle for Hire Advisory Committee to determine whether to recommend a change to Council. Notice 198 Any notice required to be given under this by-law or any order served under Part XII shall be in writing and shall be sufficiently given or served if delivered in person or sent by registered mail to the last address on file with the City. 199 Each notice given or order served shall be deemed to have been received on the day it was delivered or on the third business day after it was mailed, as the case may be, whether or not it is actually received. Repeal 200 By-law No. 6702/06 is repealed. _99- By-law No. 7739/20 Page 39 Short Title 201 This by-law may be cited as the Vehicle for Hire Licensing By-law. Effective Date 202 This by-law shall come into effect on March 1, 2020. By-law passed this 24 day of February, 2020. David Ryan, Mayor Susan Cassel, City Clerk - 100 - By-law No. 7739/20 Page 40 SCHEDULE 1 FEES Taxicab Licence Fees Taxicab Plate owner licence (one year) Brokerage licence (one year) Taxicab driver's licence (two years) Plate owner licence — clean air cab (one year) City plate licence (one year) Accessible Taxicab Plate (private) Accessible Taxicab Plate (one year City owned) Personal Transportation Company Fees 1 — 25 Drivers (one year) 25-99 Drivers (one year) Greater than 100 Drivers (one year) Additional per transportation service fee (payable quarterly) Other Fees Transfer of taxicab plate ownership Filing an appeal Replacement of taxicab driver's licence Replacement of each tariff card/Passenger Rights and Responsibilities Change of registered vehicle Re -inspection without taxicab meter Re -inspection with taxicab meter Lease filing Late Cancellation/No Show for Inspection Plate eligibility list application (every year) Extension of Vehicle Model Year (per year of extension) Accessible Service Supplement: Taxicab Plate Licence (annually) Brokerage (annually) PTC (payable quarterly, per transportation service) - 101 - $ 250.00 150.00 100.00 125.00 1,000.00 125.00 1,000.00 $3,000.00 $9,500.00 $20,000/year 30 cents $ 500.00 250.00 20.00 10.00 100.00 25.00 50.00 50.00 50.00 75.00 125.00 $75.00 $2,500.00 7 cents By-law No. 7739/20 Page 41 SCHEDULE 2 TARIFFS/FARES 1. For the first one-eighth kilometer or part thereof $3.15 (incl. HST) 2. For each additional one-eighth kilometer or part thereof $0.25 (incl. HST) 3. For waiting time while under engagement, per minute $0.40 (incl. HST) - 102 - By-law No. 7739/20 Page 42 SCHEDULE 3 Taxicab Passengers Rights and Responsibilities Taxicab passengers in Pickering are entitled to a professional driver who, is licensed by the City of Pickering and prominently displays his/her taxicab driver licence inside the taxicab; knows the major routes and destinations in the City; is well-groomed, neat and clean in personal appearance; is courteous and provides assistance; provides a safe ride; knows and obeys all City by-laws and all traffic laws; offers a silent ride if desired; takes the most direct route to the destination unless otherwise directed by the passenger; keeps the interior of the taxicab clean and free of debris; and issues a receipt upon request noting the date and time of the trip, place of pick up, place of discharge, taxicab plate number, driver name, Provincial plate number and the fare paid. Taxicab passengers in Pickering are entitled to a quality taxicab, in good mechanical and physical condition; with a properly calibrated and sealed taxicab meter; with a clean exterior, passenger area and trunk; that is heated or air conditioned on demand; and that is smoke—free. Taxicab passengers in Pickering, cannot eat, drink or smoke inside the taxicab; cannot interfere with the taxicab driver in the conduct of his/her duties; are responsible for any damage caused to the taxicab; and are required to pay the required fare. - 103 - Cfy �t DICKERING Report to Council Report Number: ENG 01-20 Date: Feb 24, 2020 From: Richard Holborn Director, Engineering Services Subject: Marksbury Road Outfall — Replacement - Tender No. T2020-6 - File: A-1440 Recommendation: 1. That Tender No. T2020-6 as submitted by Esposito Bros. Construction Ltd. in the total tendered amount of $271,063.61 (HST included) be accepted; 2. That the total gross project cost of $415,663.00 (HST included), including the infrastructure design, permits, tendered amount, contract support, and other associated costs, and the total net project cost of $374,317.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $374,317.00 as follows: a) the sum of $187,159.00 to be funded from the Clean Water and Wastewater Fund, Federal contribution; b) the sum of $93,579.00 to be funded from the Clean Water and Wastewater Fund, Provincial contribution; c) the sum of $93,579.00, as provided for in the 2017 Stormwater Management Capital Budget to be financed by the issuance of debentures by the Regional Municipality of Durham over a term not to exceed 15 years; be revised to a transfer from the Rate Stabilization Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. - 104 - ENG 01-20 February 24, 2020 Subject: Marksbury Road Outfall — Replacement Tender No. T2020-6 Page 2 Executive Summary: Tender No. T2020-6 Marksbury Road Outfall — Replacement project was issued on Monday, January 20, 2020 with a tender closing date of Wednesday, February 12, 2020. The low bid of $271,063.61 (HST included) submitted by Esposito Bros. Construction Ltd. is recommended for approval. The total gross project cost is estimated at $415,663.00 (HST included) with an estimated total net project cost of $374,317.00 (net of HST rebate). Through a memorandum dated October 23, 2018, the Treasurer and Chief Administrative Officer approved the original fee proposal of $36,982.00 submitted by Chisholm, Fleming & Associates (CFA) to undertake the infrastructure design and coordination of all associated permits required for Tender No. T2020-6 Marksbury Road Outfall — Replacement project. This authorization was in accordance with Purchasing Policy Section 10.03 (b) as the assignment was between $30,000 to $50,000. Financial Implications: 1. Tender Amount Tender No. T2020-6 HST (13%) Total $239,879.30 31,184.31 $271,063.61 2. Estimated Project Costing Summary Tender Amount Associated Costs Consultant Design Fees Additional Consultant Design Fees Consultant Construction Support Permits (TRCA and MECP) Geotechnical Review and Materials Testing Traffic Control Plan and Signage, Temporary Driveway Utility Relocation Federal Gas Tax Sponsor Sign Contingency (15%) Sub Total - Costs HST (13%) Total Gross Project Cost HST Rebate (11.24%) Total Net Project Cost $239,879.00 36,982.00 12,000.00 2,500.00 8,500.00 10,000.00 15,000.00 2,000.00 5,000.00 35,982.00 $367,843.00 47,820.00 $415,663.00 (41,346.00) $374,317.00 - 105 - ENG 01-20 Subject: Marksbury Road Outfall — Replacement Tender No. T2020-6 February 24, 2020 Page 3 3. Approved Source of Funds — 2017 Stormwater Management Capital Budget Source of Funds Budget Amount Committed Required for Total for Design/Permits Construction and Pre -Engineering CWWF Federal Contribution 50% CWWF Provincial Contribution 25% Debt — 15 Year Rate Stabilization Reserve 25% Total Funds $225,000.00 112,500.00 171,000.00 0.00 $508,500.00 $30,264.00 $156,894.00 $187,159.00 15,132.00 78,447.00 93,579.00 0.00 0.00 0.00 15,133.00 78,447.00 93, 579.00 $60,529.00 $313,788.00 $374,317.00 Net Project Cost under (over) Approved Funds $134,183.00 In October 2016, the City applied for funding for the Marksbury Road Outfall — Replacement project from the Clean Water and Wastewater Fund (CWWF), which was announced through the 2016 Federal Budget. In May 2017, the City was notified that this project was approved under the CWWF, with the federal and provincial governments contributing 50 percent and 25 percent of the estimated project costs, to a maximum of $225,000.00 and $112,500.00 respectively. Specialty work, such as stormwater outfall and erosion control works, similar to what is included in this project, can be difficult to construct, and there may be some unforeseen costs. Staff therefore recommend an increase in the contingency rate from the standard 12 percent to 15 percent. The "amount committed" being presented in Table 3 is intended to provide complete information on this project, and not intended to seek additional funding for the design component. These "committed" costs include; consultant design, permits and authorizations, and pre -engineering work. Discussion: The existing Marksbury Road outfall is a 750mm (30 inch) corrugated metal pipe, servicing several catch basins, which drains the stormwater runoff in the road cul-de- sac and the surrounding area, into Lake Ontario. The original pipe was installed in 1988 and has reached the end of its lifecycle. In the last several years, the pipe has collapsed on several occasions, requiring emergency repairs from the City's Operations crews. Additionally, the existing pipe end protection (gabion baskets) and erosion control, no longer meets the requirements of the Toronto and Region Conversation Authority. In October 2016, the City applied for funding for this project from the CWWF, which was announced through the 2016 Federal Budget. In May 2017, the City was notified that this project - 106 - ENG 01-20 February 24, 2020 Subject: Marksbury Road Outfall — Replacement Tender No. T2020-6 Page 4 was approved under the CWWF, with the federal and provincial governments contributing 50 percent and 25 percent, of the estimated project costs, to a maximum of $225,000.00 and $112,500.00 respectively. The CWWF stipulates that only costs incurred prior to March 31, 2020 are eligible for funding. Costs incurred after March 31, 2020 are to be borne by the City. Following approval of this tender, construction will commence immediately. A completion date of March 31, 2020 was stipulated in the tender document. Tender No. T2020-6 was issued on January 20, 2020 and closed on Wednesday, February 12, 2020 with ten bidders responding. The low bid submitted by Esposito Bros. Construction Ltd. is recommended for approval. The total gross project cost is estimated at $415,663.00 (HST included) with an estimated total net project cost of $374,317.00 (net of HST rebate). Award to the low bid submitted by Esposito Bros. Construction Ltd, will be conditional upon receiving the City's Health & Safety form, Certificate of Clearance issued by the Workplace Safety & Insurance Board, Certificate of Insurance and requisite approvals. In conjunction with staff's review of the contractor's previous work experience with the City and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Engineering Services Department recommends acceptance of the low bid submitted by Esposito Bros. Construction Ltd. for Tender No. T2020-6 in the amount of $271,063.61 (HST included), and that the total net project cost of $374,317.00 (net of HST rebate) be approved. Attachments: 1. Supply & Services Memorandum dated February 18, 2020 2. Record of Tenders Opened and Checked 3. Location Map - 107 - ENG 01-20 February 24, 2020 Subject: Marksbury Road Outfall — Replacement Tender No. T2020-6 Page 5 Prepared By: Original Signed By: Scott Booker Manager, Capital Projects & Infrastructure Original Signed By: Ray Rodrigues, CPPB Manager, Supply & Services SB:mjh Approved/Endorsed By: Original Signed By: Richard Holborn, P.Eng. Director, Engineering Services Original Signed By: Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Original Signed By: Tony Prevedel, P.Eng. Chief Administrative Officer - 108 - GLS od PICKERING Attachment #1 to Report # ENG 01-20 Memo To: Richard Holborn February 18, 2020 Director, Engineering Services From: Justin MacDonald Senior Purchasing Analyst, Supply & Services Copy: Administrative Assistant, Engineering Services Manager, Supply & Services Subject: Tender No. T2020-6 Tender for Marksbury Road Outfall — Replacement Closed: Wednesday, February 12, 2020 — 2:OOpm File: F-5400-001 Tender No. T2020-6 was advertised on the City's website on January 20, 2020. A optional site visit was held on Tuesday, January 28, 2020 at 10:00 am. Ten companies have submitted a bid for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been completed below. The unsuccessful Bidder's tendering deposit, other than a bid bond, shall be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03 (w). Three (3) bids have been retained for review at this time and are attached. Summary Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Esposito Bros. Construction Ltd. $271,063.61 $271,063.61 Ratcliff Excavating & Grading Inc. $364,572.67 $364,803.19 Todd Brothers Contracting Limited $497,381.39 $497,381.39 Pine Valley Corporation $562,740.00 $562,740.00 2274084 Ontario Ltd. O/A GMP Contracting $563,221.61 $563,221.61 - 109 - Hard Rock Sewer & Watermain Ltd. $564,340.08 $564,340.08 Real Landscaping Plus Inc. $777,628.17 $777,628.17 CSL Group Ltd. $969,785.21 $969,785.21 Elirpa Construction & Materials Ltd. $1,533,052.25 $1,533,052.25 Pursuant to Information to Bidders Item 32 Pre -Condition of Award and Item 20 Tendering Specifications, the following documentation will be requested of Esposito Bros. Construction Ltd. for your review during the evaluation stage of this tender call. Please advise if Supply & Services is to proceed with collecting the following documentation: (a) A copy of the City's Health and Safety Policy form currently dated and signed; (b) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (c) The City's certificate of insurance or approved alternative form completed by the Bidder's agent, broker or insurer; and (d) Waste Management Plan. A budget of $508,500.00 was provided to Supply & Services for this procurement. In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out below excludes HST. As such, in accordance with Purchasing Policy Item 06.11, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is: (b) Over $75,000 and up to $250,000 the Manager may approve the award, subject to the approval of the Director, Treasurer and CAO. Please include the following items in your memo: 1. if Items (a) through (b) noted above are acceptable to the Co-ordinator, Health & Safety or designate, if required; 2. if Item (c) is acceptable to the Manager, Budgets & Internal Audit; 3. if the list of subcontractors is acceptable to Engineering Services; 4. if Item (d) is acceptable to Engineering Services; 5. any past work experience with low bidder Esposito Bros. Construction Ltd. including work location , 6. without past work experience, if reference information is acceptable to Engineering Services; 7. the appropriate account number(s) to which this work is to be charged; 8. the budget amount(s) assigned thereto; 9. Treasurer's confirmation of funding; 10. related departmental approvals; and 11. related comments specific to the project. Tender No. T2020-6 - 110 - Page 2 After receiving CAO's approval, an approved "on-line" requisition will be required to proceed. Enquiries can be directed to the City's website for the unofficial bid results as read out at the public tender opening or to Supply & Services. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. JM Attachments (4) Tender No. T2020-6 Page 3 644 PICKERING Attachment #2 to Report # ENG 01-20 City of Pickering Record of Tenders Opened and Checked Tender Description: Marksbury Road Outfall - Replacement Tender No.: T2020-6 Date: Wednesday, February 12, 2020 Time: Approx. 2:15 pm Local Time Bidder Name Total Tendered Amount Bidder Sign In Ratcliff Excavating & Grading Inc. Pine Valley Corporation $ LIc?8,LJQ.Co� Hard Rock Sewer & Watermain Ltd. $ LIG( ,1-llb.�� Real Landscaping Plus Inc. $ G V 1 Todd Brothers Contracting Limited $-I4Iv lbO.53 Dufferin Construction Company p y , $ LI �� O -r1 Bid Rejected: 23.02.14: Fail x....:71,-*. / . the documents Elirpa Construction & Materials Ltd. ,r1 I , 3%, s� .y Esposito Bros Construction d31 S,39 30 16/2 V _ CSL Group Ltd. )5)I7.°° 6 c 2274084 Ontario Ltd. O/A GMP Contracting (SSS, 41.14, .4° ,,,,...../ jib _ 4 47 - e to return s specified City Staff Present Other 1•' The information is strictly preliminary, pending review and verification of conformance to terms, conditions and specifications. Attachment #3 to Report # ENG 01-20 Cld ./ DICKERING Engineering Services Department Tender No. T2020-6 Marksbury Road Outfall — Replacement 0 0 c 4 0 0 LAKE ONTARIO SUBJECT AREA Location Map - 114 - CGS.,( DICKERING Report to Council Report Number: FIN 01-20 Date: February 24, 2020 From: Stan Karwowski Director, Finance & Treasurer Subject: 2020 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation: It is recommended that Report FIN 01-20 of the Director, Finance & Treasurer regarding the exclusion of certain expenses from the 2020 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Executive Summary: Under Ontario Regulation 284/09, municipalities are required to report on whether amortization expenses, post -employment benefits and other expenses are included in their annual Current Budget. This Regulation allows a municipality to exclude estimated expenses for these items from the 2020 annual Budget, however, the municipality is required to report on the financial effects. The required reporting provides a reconciliation between the budget preparation method (cash flow) and the Public Sector Accounting Board (PSAB) standards for financial statement reporting purposes. Adoption of this report by Council fulfills the reporting requirements of the Regulation. Financial Implications: There is no financial impact from the exclusion of these expenses as the annual Budget is prepared on a cash flow basis. This document provides an accounting reconciliation between the two reporting methods employed in the annual Current and Capital Budgets and the 2020 Audited Financial Statements. Discussion: Ontario Regulation 284/09 under the Municipal Act, 2001, S.O. 2001, C. 25 as amended, allows a municipality to exclude expenses from the 2020 Budget for the following: • amortization expenses • post -employment benefit expenses In 2009, public sector accounting standards and reporting requirements changed dramatically, with the most significant change being the introduction of tangible capital asset accounting. The new accounting standards, however, do not require budgets to be prepared on the same basis. The City of Pickering, like most municipalities, - 115 - FIN 01-20 February 24, 2020 Subject: 2020 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Page 2 continues to prepare budgets on the traditional cash basis, which provides a clear and concise understanding of critical budget information. The annual budget process is an important municipal exercise that considers plans for the current and future activities of the City. One of the main outcomes of this process is to set the tax rate which Council is asked to approve. The tax rate is determined by the cash basis of accounting and does not include PSAB reporting requirements or accrual accounting and accounting for non-financial assets and liabilities such as amortization (depreciation) and post -employment benefits. Ontario Regulation 284/09 requires municipalities to prepare a report regarding the excluded expenses and adopt the report by resolution prior to the approval of the annual budget. The report must contain the impact of the excluded expenses on the City's accumulated surplus. The equity of a municipality is defined as "accumulated surplus". The accumulated surplus consists mainly of: • any operating fund surpluses • equity in Tangible Capital Assets • reserves and reserve funds • equity in Elexicon Corporation • capital funds The City's accumulated surplus, which is largely comprised of equity in tangible capital assets, as at December 31, 2018 was $403.3 million. Amortization Expenses Amortization expense (frequently referred to as depreciation) is defined as the annual expense or use of an asset over its estimated useful life. The expense is calculated by allocating the cost of the asset over its estimated useful life. For 2020, the estimated amortization expense is $11.5 million, based upon net assets of $259.9 million, which will reduce the City's accumulated surplus. However, offsetting amortization is $8.3 million in estimated additions to tangible capital assets for 2020. The net impact of tangible capital asset adjustments will result in a decrease of approximately $3.2 million to the City's accumulated surplus. Post -Employment Benefit Expense Post -employment benefit expense represents the change in the accrued benefit liability for both post-retirement extended healthcare benefits and accrued sick leave entitlement. Since the City is self-insured for the purpose of workplace injury claims, it also represents the accrued liability for Workplace Safety and Insurance Act Benefits. PSAB standards do not require liabilities associated with these benefits to be fully funded, however, actuarial reviews are conducted to estimate these unfunded liabilities. The projected increase in the post -employment benefits liability is estimated to reduce the City's accumulated surplus by approximately $682,465 for 2020. - 116 - FIN 01-20 February 24, 2020 Subject: 2020 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Page 3 Transfers To/From Reserves and Reserve Funds The Current Budget, prepared using the cash method, includes transfers to/from reserves and reserve funds and is not considered an expense under the accrual method accounting. In 2020, the net transfers to/from reserves and reserve funds is $6.6 million, which will increase the City's accumulated surplus by the same amount. Debt Principal Repayment The Current Budget also includes a provision for the annual repayment of debt including both interest and principal. Under the accrual method, debt principal repayments are a repayment of a long-term liability and not an expense. The debt principal repayments are for internal loans and external debentured debt held at the Region of Durham. The estimated debt principal repayment in 2020 is $4.2 million, which will increase the City's accumulated surplus by the same amount. Financial Summary The estimated change in the accumulated surplus of the City for 2020 resulting from the net exclusion of these expenses from the budget is summarized below. PSAB Additions to 2020 Budget (Reduces Surplus) Amortization ($11,459,462) Post -Employment Benefits (682,465) Total PSAB Additions ($12,141,927) PSAB Reduction to 2020 Budget (Increases Surplus) Tangible Capital Asset Acquisition $8,307,180 Net Transfers To/From Reserves and Reserve 6,580,981 Funds Debt Principal Payments 4,199,250 Total PSAB Reductions $19,087,411 Net Increase in Accumulated Surplus $6,945,484 The changes to accounting and reporting requirements under PSAB are a financial accounting treatment only and do not affect operating surpluses. This difference is one of financial statement presentation only. Attachments: Not Applicable - 117 - FIN 01-20 Subject: 2020 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 February 24, 2020 Page 4 Prepared By: Original Signed By: James Halsall Manager, Budgets & Internal Audit Approved/Endorsed By: Original Signed By: Stan Karwowski Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Original Signed By: Tony Prevedel, P.Eng. Chief Administrative Officer - 118 - Qty f DICKERING Report to Council Report Number: FIN 02-20 Date: February 24, 2020 From: Stan Karwowski Director, Finance & Treasurer Subject: 2020 Current and Capital Budget Recommendation: 1. That Report FIN 02-20 of the Director, Finance & Treasurer be approved; 2. That Council direct staff to adopt the following guidelines in negotiating the sharing of casino revenue with Durham Region: a) That annually, the first $10 million in casino revenue be allocated to the City and the remaining balance of casino revenues be shared with Durham Region and their share be capped at $6 million per year; b) That Durham Region be requested to develop and implement a Property Tax Relief program for low income Seniors & Persons with Disabilities for the Regional share of residential property taxes; c) That Durham Region commits to reviewing the allocation of the police services budget based on the principle of achieving property tax fairness; d) That any sharing of casino revenue with Durham Region to be considered after January 1, 2021; e) That Durham Region reimburse the City for the Regional share of property taxes for the OPG leased parkland; f) That Durham Region participate as a funding partner for the Notion Road 401 project; and g) That all legal, consulting and professional fees and expenses incurred by the City in relation to Ajax's appeals of Pickering By-law No. 7404/15 be reimbursed out of casino revenue prior to the sharing of such revenue with Durham Region. 3. That the following budget recommendations be approved; a) That the 2020 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $61,017,294 be approved; - 119 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 2 b) That the 2020 General Government Budget for grant expenditures in the total amount of $296,591 be approved; c) That the 2020 Gross Current Budget expenditures for City purposes in the amount of $52,382,912 (excluding personnel costs and grant expenditures) less estimated current revenues of $45,371,039 (City revenues of $43,873,039 plus $1,198,000 for assessment growth plus supplementary taxes of $300,000) and net transfer from the Rate Stabilization Reserve of $1,500,000 for City operations be approved; d) That the Capital from Current expenditure in the amount of $736,363 funded from property taxes be approved; and e) That the total final City levy under paragraphs a), b), c) and d) above, plus the following additions that result in a total final levy of $68,630,621 being an increase of approximately 2.99 percent over the 2019 Budget, be approved: i) Hiring of three additional fire fighters ($277,500) for the Seaton station and additional staffing resources for By-law ($96,000); and ii) Service level increases that consist of $35,000 for Sunday Hours at the George Ashe Library, $150,000 for Automated Speed Enforcement and additional resources for Winter Control, Roads and Parks in the amount of $510,000 as outlined in Attachment 4. 4. That the 2020 Capital Budget for the City of Pickering with a Gross Expenditure of $58,558,005, plus an additional $187,311,000 for the City Centre project be adopted as presented: a) That the following capital financing sources be approved as presented in the 2020 Capital Budget: Transfer from Current Fund to Capital Fund $736,363 Transfers from Reserves: - Rate Stabilization Reserve (7021) - Vehicle Replacement (7040) - Major Equipment Reserve (7062) - Casino Reserve (7067) - Capital Replacement (7001) - Tennis Reserve (7061) - City Share Dev. Charges (7022) - Self -Insurance Reserve (7020) - Facilities Reserve (7055) - Rec. Complex Arena Surcharge (7036) - Rec. Complex Pool Surcharge (7035) - Rec. Complex Core Surcharge (7034) - 120 - 1,477,200 1,482,000 823,000 720,000 556,000 250,000 182,012 175,000 120,000 97,000 80,000 25,000 Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 3 Transfers from Reserve Funds: - Development Charges (7601 — 7630) 110,591,354 - Federal Gas Tax Funds (7505) 4,713,000 - Third Party Contribution (7501) 3,932,940 - Roads & Bridges (7709) 2,350,000 - Animal Shelter (7706) 979,760 - Parkland (7502) 970,000 - Building Permit (7506) 552,000 - Seaton Land Group FIA (7713) 416,796 Debt - 5 yr 360,400 Debt - 10 yr 1,400,000 Debt - 15 yr 1,470,000 Debt - 20 yr 9,327,180 Debt - 25 yr 96,626,000 Internal Loan - 5 yr 626,000 Internal Loan - 10 yr 780,000 Donations 2,250,000 Federal Grant — TBD 650,000 Federal Grant — Investing in Canada 300,000 Infrastructure Program (ICIF) Provincial Grant — Ontario Community 850,000 Infrastructure Fund (OCIF) Total $245,869,005 b) That total external debt financed by property taxes of $109,183,580 for the projects identified in the 2020 Capital Budget, and as indicated in this report, in the amount of $360,400 for a period not to exceed 5 years, $1,400,000 for a period not to exceed 10 years, $1,470,000 for a period not to exceed 15 years, $9,327,180 for a period not to exceed 20 years and $96,626,000 for a period not to exceed 25 years be approved; c) That the internal loans in the amount of $1,406,000 be undertaken at the discretion of the Director, Finance & Treasurer; d) That projects identified in the 2020 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt not issued, balloon payments in future years - 121 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 4 through transfer to Rate Stabilization Reserve, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof approved in the 2020 Capital Budget to be financed through the issuance of debt may, at the discretion of the Director, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g) That the Director, Finance & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved Capital Budget up to the amount approved; h) That the Director, Finance & Treasurer be authorized at his discretion to apply any Casino revenues attributed to 2020 towards the payment of internal loans; and i) That the Director, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended. 5. That the Director, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 be allocated in the following manner: the first $70,000 be allocated to the Elected Officials Life Insurance Reserve and the remaining surplus be allocated in the following ratio: 25 percent to the Rate Stabilization Reserve (7021); 10 percent to the Tennis Court Reserve (7049); 10 percent to the Facilities Reserve (7055); 5 percent to the Artwork Reserve (7066) and 50 percent to the City Share DC Projects; b) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.0000) to the Facilities Reserve; and c) The revenue from the sale of used vehicles recorded in account (1593.0001.0000) to the Vehicle Replacement Reserve (7040). 6. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary including: reduce the Contingency Account 2900.0000.0000 by $17,000 to offset the loss of the golf simulator revenue amendments to Section 07.01 c) of Policy ADM 190, to insert after the word "Plans" the following clause "including the health care spending account referenced in 7.01 b)"; and apply these changes to Directors and CAO and to accommodate any labour relations settlements including adjusting the Personnel related accounts and that any revenue shortfall as a result of a Provincial tax policy change be adjusted through the 2020 final tax rates; - 122 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 5 7. That the Director, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); 8. That the Director, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 9. That the Purchasing Policy be amended to reflect that Public Art purchases or Public Art project costs that exceed $25,000 requires Council approval; 10. That the Director, Finance & Treasurer be authorized at his discretion to close any current and completed prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 11. That Council approve the cancellation of the following previously approved Capital projects: a) DH -3 Tillings Road — Valley Farm Road to north limit — 5321.1001 — $372,935 b) Don Beer Waste Oil Tank Replacement (5715.1803) — $21,725 c) Pickering Heritage & Community Centre (PHCC) — Construction (5719.1901) — $14,915,675 d) CHDRC Main Entrance & Core Area Renovations — Construction (5731.1901) — $4,900,000 e) CHDRC Tenant Suite Expansion (5731.1906) — $31,000 f) CHDRC Water and Fire Main Replacements (5731.1908) — $160,000 g) CHDRC Arena Waste Oil Tank Replacement (5735.1804) — $21,725 h) Museum Conservation Barn Health & Safety Upgrades (5744.1601) — $65,540 i) Traffic Speed Camera System (5320.1906) — $25,000 - 123 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 6 j) Museum Retaining Wall, Guard and Handrail Upgrades (5744.1803) — $40,000 k) Museum Backhoe/Loader Replacement (5744.1902) — $210,000 I) Museum Schoolhouse Relocation (5744.1903) — $75,000 m) Museum Schoolhouse Foundation (5744.1904) — $75,000 n) Museum Harvey House Relocation (5744.1905) — $75,000 o) Museum Harvey House Foundation (5744.1906) — $75,000 p) Museum Harvey House Design (5744.1907) — $30,000 q) Archives and Library Space (5800.1902) — $3,968,292 12. That Council approve the change in the specifications for the replacement of health club equipment approved in the 2019 Capital Budget (account 5731.1904.6178) from two Arc Trainers, four Recumbent Bikes, one Jacob's Ladder and one Strength Machine to four Ascent Trainers, one Self Powered Ascent Trainer (SPARC), one Stairmaster Gauntlet, two SkiErgs and two Recumbent Bikes; 13. That the Director, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 14. That the Director, Finance & Treasurer be authorized at his discretion to refinance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 15. That the Director, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements (including summer rentals) on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c) Restate the 2020 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the February 24 Council meeting; (ii) any reorganization or personnel account changes (salary, benefits and overtime), (iii) reclassifications that result from salary increases or negotiated labour settlements; and - 124 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 7 d) To process budget transfers during the fiscal year which do not change the overall approved property tax levy. 16. That Council waive the Purchasing Policy where the estimated vehicle repair cost is below $30,000 (HST excluded) for all fleet vehicles and off road vehicle equipment in 2020; 17. That the Director, Finance & Treasurer be authorized to amend Sections 09.08, 13 and 13.01 of Policy ADM 190 to read as follows: 09.08 - Council approval is not required for international air travel, accommodations, registration fees and meals for economic development initiatives; 13. It is recognized that there are many communications media available to Members of Council to communicate with their constituents, including newsletters, neighbourhood letters, cooperative letters, websites and social media accounts; 13.01 - An annual budget of $10,000 for the first, second and third calendar years and an annual budget of $4,000 for the fourth year for website expenditures will be provided to each Councillor for constituent communications. The City shall cover the cost of preparing, printing and mailing newsletters, neighbourhood letters and cooperative letters, as well as the cost of creating and maintaining a website and/or social media account security measures as follows ...; 18. That the Director, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any Current Budget deficit as a result of higher than budget winter control costs; 19. That Council approve the following changes due to the receipt of the Combating Ageism & Promoting the Engagement of Seniors or (CAPES) grant to the 2020 budget expenditure and revenue accounts as presented below: a) That Revenue account (1623.2572.0000) be increased by $25,000; and b) That the following expense accounts be increased: account (2572.2394.0000) — $19,300; account (2572.2210.0000) — $2,000; and account (2572.2399.0000) — $3,700. 20. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge and Community Benefit Charge issues, financial studies related or in support of the DC Background Study and Community Benefit Charge and issues related to the City, Seaton and/or Duffin Heights; - 125 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 8 21. That the Financial Control Policy be amended to require that Furniture Fixtures and Equipment or FFE budgets include a breakdown of expenditures to allow the Treasurer to fulfill the obligations of the Financial Control Policy under subsection 02.04 b) and under the Municipal Act subsection 286(1)(d); 22. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to protect the property tax base by defending assessment appeals through proactive assessment base management; 23. That the Director, Finance & Treasurer be authorized to adjust the per kilometre travel expense reimbursement rate (last increased in 2018) with an effective date of March 1, 2020 from 0.56 cents per kilometre to 0.59 cents per kilometres for the first 5,000 kilometres and 0.53 cents per kilometre for travel beyond 5,000 kilometres; 24. That Council authorize the Treasurer to pay the invoice for work related to William Jackson Drive in the amount of $183,329 to be funded from the DC City Share Reserve (7022) in the amount of $27,499 and DC — Transportation Services Reserve Fund (7610) in the amount of $155,830; 25. That the Director, Finance & Treasurer be authorized to increase the funding for the project management work as undertaken by Sabourin Kimble & Associates (SKA) for the Kubota lands within the Pickering Innovation Corridor in the amount of $425,000 plus net HST and these costs be recovered through Third Party Contribution; 26. That the Director, Finance & Treasurer be authorized to initiate any additional assessment appeals necessary to protect the assessment base of the City; 27. That the Director, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) and other incentives and rebates account (2620.9993.0000) to the Reserve for Sustainable Initiatives; 28. That Council amend the Community Grant policy as follows: a) That the grant application deadline date for the 2021 Community Grant Program be October 23, 2020 to give community groups sufficient time to complete their applications. 29. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives (7053); 30. That Council approve $50,000 to be added to 2020 Capital Budget for the purchase of a mobile licence plate recognition system to be funded from the Rate Stabilization Reserve (7021); - 126 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 9 31. That any unspent 2020 Local Planning Appeal Tribunal (LPAT) funds budgeted under General Government consulting account (2126.2392) be transferred to the Tennis Court Reserve (7061); 32. That Council approve the combining of the previous unspent Property Maintenance Capital Budget amounts for fence replacement from accounts: 5311.1505.6181 ($213,046) and 5311.1802.6181 ($118,303) to account 5311.1505.6181; 33. That Council approve the combining of the previous unspent Parks Capital Budget amount for fence replacement from account: 5780.1818.6181 ($60,000) to account 5780.1818.6181; 34. That Council direct staff to report on Outstanding Capital projects as of July 31St and December 31st of each year; 35. That Council approve the 2020 Low Income Seniors & Persons with Disabilities grant amount to be increased from $330 to $375 per household; 36. That Council pass the attached General Municipal Fees and Charges By-law and incorporate the user fee schedule into the 2020 Current Budget: a) That Council approve revising "Schedule B — Fees Payable for Building Permits" of the Building By-law with the Building Permit fees listed in the 2020 User Fee Schedule; b) That the attached 2020 User Fee Schedule be revised to be consistent with the fees stated in the Vehicle for Hire By -Law enacted on February 24, 2020; and c) That the indoor golf fees for prime and non -prime times be removed from the attached 2020 User Fee schedule. 37. That staff be directed to develop an implementation plan for public EV Charging Infrastructure including location and investigation of installation costs and that the appropriate funding be included in the 2021 Capital Budget in order to apply for all possible grants including the Natural Resources Canada Zero Emission Infrastructure program; 38. That Council direct the Director, Finance & Treasurer to develop a financial plan that allocates the casino revenues only after the Community Benefit Charge (CBC) regulations have been issued and the financial impact analyzed and when the City Centre project costs are based on tender pricing with any surplus casino revenues being allocated to critical infrastructure reserves; and 39. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. - 127 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 10 Executive Summary: This report contains a summary of the 2020 Current and Capital Budgets and a discussion of the recommendations. Staff have worked hard to ensure that the 2020 Budget is respectful of each dollar contributed by taxpayers, reinvesting those revenues back into our infrastructure and the many services the City provides to our residents. The big differences between municipal government and federal and provincial governments are the number of revenue streams that fund their budgets and the impact on residents. Municipal governments have limited revenue, consisting primarily of property taxes and service fees, such as for recreation, by-law and planning. The 2020 Budget strikes a balance between providing the level and types of services that residents expect and ensuring affordability for all residents. The 2020 Budget builds upon the success of the 2019 Budget and continues to be a good news story. It keeps property taxes affordable and provides the following benefits to our residents and community: • Increase in seniors property tax grant from $330 to $375. • Major 2020 Capital Projects: Animal Shelter, New Seaton Fire Station and renovations to the Recreation Complex lobby and core. • Increase in Capital Budget roads projects expenditures from $1,910,000 to $4,676,000 - an increase of $2.7 million or 142.1 percent. • Strengthening By-law enforcement by additional staffing resources. • Includes service level increases for the following areas: George Ashe Library Sunday hours; enhanced service levels for winter control, roads and parks. • Includes additional staffing to meet the needs of a growing Seaton community. • An increase of 3 positions for front line firefighting staff. • Includes funding for "Automated Speed Enforcement". In addition to the above budget highlights, the 2020 Budget also includes funding for the City Centre project that will be mainly funded from casino revenues. It should also be noted that through several City grant initiatives such as community and seniors property tax grant, the City's financial "Giving is the equivalent to 0.61 percent of the levy. The chart below provides a comparison of 2019 and 2020. - 128 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 11 Social Conscience - A Financial Measure $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 • 2019 2020 Grants To Organizations Property Tax Grant Charity Property Tax Rebate Senior Snow Removal Pickering's "giving", indirectly makes the community stronger by enhancing the quality of life. Financial Implications: The 2020 Current and Capital Budgets, if adopted as amended, will result in a property tax levy increase of 2.99 percent (City Share Only) over last year which translates into a 0.91 percent increase in the City's share of the total property tax bill. This increase, when combined with the Region and the School Boards increase, results in an average increase of 2.25 percent on the total property tax bill. This excludes any property tax shifts due to reassessment and potential Provincial tax policy changes. Any changes as a result of Provincial tax policy changes will be adjusted in the calculation of the final tax rates. Discussion: The Recommendations put forth are those necessary to adopt and provide authority and direction for the 2020 Current and Capital Budgets for the City of Pickering. Explanation of Key Recommendations Casino Revenue Sharing Negotiation Principles with Durham Region — Recommendation 2 The City Centre project is a transformative project that will define the City's downtown and address a facilities level deficiency for a growing City. The current financial plan - 129 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 12 does not anticipate asking residents current or future to pay for construction costs through higher property taxes. A key financial aspect of the project is that the project cost will be funded from development charges/Community Benefit Charge (CBC) through annual development fees and casino revenues paying the remaining share. The casino revenues for this project are positioned to be a financial "safety net" to address any possible shortfall in DC or CBC funding. In order to implement this strategy and to reduce financial risk, it is imperative that the City annually retain 100 percent of the first $10.0 million in casino revenues. Under this strategy, the $10.0 million would meet the City's financial obligations and be sufficient to address any CBC or DC funding shortfall. Adopting this strategy reduces the project's financial risk to a low or acceptable level. Informal "off the record conversations" with industry experts have indicated that the City's casino revenues should be substantially higher than $10.0 million per year and these funds in excess of $10.0 million will be shared with the Region. Staff believe that a cap of $6.0 million per year provides the Region with "fair level of funding" taking into consideration the Regional share of annual property taxes and the paid development fees. The City of Pickering offers low income seniors and persons with disabilities a property tax relief program. This program is very successful and in 2019, 212 individuals received the $330 grant from the City (for 2020 the grant is being increased to $375). The Regional Municipality of Durham does not offer a similar program. The Region offers the Provincial mandated program that provides property tax relief in the form of a property tax deferral for assessment related increases that are in excess of the first 5 percent or $100 whichever is greater. Recommendation 2 c) will be addressed later in this report. Automated Speed Enforcement ($150,000) — Recommendation 3 e) ii) The more common name for this item is "photo radar". The Province passed new legislation in December allowing municipalities to use the cameras and issue tickets to the owners of cars caught speeding on camera. Provincial rules require municipalities to give drivers three months' warning posting signs letting people know that a speed camera will be set up in a particular spot. The current legislation allow the cameras in school zones and community safety zones where the speed limit is below 80km/h. Community safety zones are designated sections of road where the safety is a particular concern: near schools, daycare centres, playgrounds, parks, hospitals, seniors' residences or areas where there are lots of collisions. These cameras would serve several purposes: they would catch and ticket speeders, they would deter other drivers from speeding and they would send an important message of safety. Speed and aggressive driving are usually key contributing major factors in pedestrian injuries or traffic accidents. The research in this area is definitive: slower speeds reduces the rate of accidents. If drivers obey the speed limit there is no cost to the driver. - 130 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 13 Service Level Increase for Winter Control, Roads & Park Maintenance ($510,000) — Recommendation 3 e) ii) As per report CS 31-19, the increased staffing resources will provide an enhanced level of service for winter control on roads, sidewalks and multiuse trails. These enhancements include faster response/completion times and more continuous operations during significant snow events by increasing the number of staff on standby to provide winter control; quicker turnaround times to service vehicles and plow equipment and return them to the road by introducing an afternoon shift in the municipal garage; and maximizing GPS/AVL and Public Facing Portal technologies in order to more efficiently deploy staff, measure results and make strategic improvements by introducing an additional Lead Hand and Supervisor, Public Works. Cancellation of Capital Projects — Recommendation 11 The capital projects listed in Recommendation 11 in many cases have been rebudgeted in the 2020 Capital Budget or included in the 2021-2024 Capital Forecast due to the fact the original budget amount was too low due to the project delay. In most cases, by rebudgeting a higher amount, the project can proceed without staff either reducing the project's scope to address the funding shortfall or trying to find additional funds to cover the project's shortfall. In other cases, the projects cancelled or deferred were dependent on senior government grant funding which was not received. Change in Specifications for Replacement for Health Club Equipment — Recommendation 12 The approved 2019 Capital Budget included $45,000 for replacement of Health Club equipment (5731.1904.6178) at the Chestnut Hill Developments Recreation Centre (CHDRC) to be funded from the Recreation Complex Core Surcharge Reserve (7034). City Recreation staff are now requesting that the equipment specifications be slightly changed from what was approved in the 2019 Capital Budget. The total project cost of $45,000 and the funding source would remain the same. The reason for the change is due to the upcoming renovations to the Health Club as the City's vision and equipment forecast for the new Health Club space has changed. The City's focus for 2020 is now on the replacement of older cardio pieces of fitness equipment in preparation for the launch of the CHDRC's new Health Club space. CAPES Grant — Recommendation 19 The City received communication on Friday, February 14th that it was successful in obtaining grant funding under the CAPES program. The grant program focuses on an important national priority to counteract ageism in the workplace and to promote senior engagement in the community with opportunities in employment, volunteering, mentoring, and new intergenerational programs. Volunteers are in demand to fill gaps in provision of services providing transportation to program locations, knowledge sharing, mentoring, and educational and social support. The labor market requires senior individuals with experience and business maturity to help fill a gap in business sectors. - 131 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 14 The City of Pickering and the Pickering Public Library will partner to address the need to improve the health of our senior community in isolation, as well as providing education to seniors to combat the ageism barrier. The grant funds will be used for event days and speakers, engagement fair in October, production of a document including employment contacts and volunteer opportunities. Budget Reporting Requirement for Furniture, Fixtures & Equipment or FFE for New Facilities — Recommendation 21 Subsection 286.1d) of the Municipal Act states that the Treasurer is responsible for "maintaining accurate records and accounts for the financial affairs of the municipality". The Financial Control Policy as approved by Council under subsection 02.04 b) states that the Treasurer is to maintain the proper financial controls and procedure guidelines to ensure accountability in the matters of finance and related administration. The current established practice of budgeting a large dollar amount under the one -line description of FFE does not meet the legislative requirements of the Municipal Act or the Financial Control Policy. Recommendation 21 is amending the Financial Control Policy to now require that a detailed breakdown of FFE expenditures be provided to meet reporting requirements. In addition, the detailed reporting requirement will also facilitate capital asset reporting due to the fact only capital expenditures should be listed under FFE. Previously, both current and capital expenditures were charged to the same capital account requiring accounting staff to "journalize" the non -capital expenses to the current accounts. William Jackson Drive — Recommendation 24 The developer is responsible to construct all roads within the development that are classified as "local roads" at the developers cost. As William Jackson Drive is classified as a collector road, the road is built to a wider cross section. The additional cost to oversize the road to a collector road is identified in the Development Charges Study and is funded through Development Charges. Recommendation 24 provides staff the authority to pay the invoice. Kubota Lands within the Pickering Innovation Corridor — Recommendation 25 In May of 2018, Council approved the hiring of Sabourin Kimble & Associates (SKA) for the Municipal Services Design for the Kubota lands within the Pickering Innovation Corridor (Report CAO 04-18) for the amount of $590,000. In February 2019, Council approved the increase to $860,000.00 due to the change of scope of work for the Kubota lands. With the increase in activity within the Innovation Corridor, the scope of work for SKA has been revised to include the additional work required as part of the Municipal Services Design for the Pickering Innovation Corridor. The increase in budget reflects additional work required for the project management, detailed engineering, environmental, electrical, surveying, geotechnical and landscaping work required for the balance of the lands (including Kubota) on the north side of Highway 407, between Sideline 26 and Sidelines 22. The City is currently in the process of finalizing the - 132 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 15 agreements of purchase and sale with Infrastructure Ontario (10), once those agreements have been completed, the City will sell the lands to the individual proponents for the uses of a hotel and convention centre, beverage producer, gas station, office towers, and high-tech manufacturer. The City has also assigned SKA to produce the cost recovery plan for the City to recover incurred costs from the various proponents for the municipal services that were designed and installed. The additional funds required for this change of scope are $425,000 excluding HST. EV Charging Stations — Recommendation 37 The Federal Government through Natural Resources Canada is offering a grant over 5 years to cover the purchase and installation for EV charging stations at the 50 percent funding level. To address the complexities and issues of installing EV charging stations, the City would first need to conduct an electrical feasibility study to investigate actual costs for adequate electrical infrastructure prior to installation. The electrical feasibility study will investigate the following below: • Location of potential EV charging stations • Proximity to electrical room • Capacity in electrical panel • Capacity of transformer • Length of conduits Once the City understands the costs required to have adequate electrical infrastructure in place, we can make a more informed decision for the 2021 Capital Budget and grant funding applications. Development of a Financial Plan — Recommendation 38 The City Centre project will probably be the largest financial project in the City's history. Complicating the financial planning is the fact that critical information is currently not available regarding the financial impact of the CBC regulations and the projects tendered cost. In addition, any financial planning exercise should be based to some degree on casino revenue experience. Included in the financial plan should be a discussion and or plan to fund the City's other critical infrastructure assets from surplus casino revenues. 2020 Current Budget At the February 13, 2020 Executive (Budget) Committee meeting, Council was presented with a proposed budget levy increase of 2.99 percent, which was accepted by the Executive Committee. Based on an average assessment of $578,000 the 2.99 percent increase (excluding the impact of reassessment) will result in an average increase of approximately $58.00 per year or $1.11 per week for the average residential dwelling in Pickering. Unlike goods purchased by consumers where there is a tangible product that is received each time there is a transaction, many City services provided to residents such as park or road maintenance are not paid for as the services are used or received. - 133 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 16 For this reason, many residents may not be aware of the costs associated with the vast array of services offered by the City. Attachment 3 shows a breakdown of the average daily cost of the City's municipal services (based on the average assessed value of $578,000 for a Pickering residential property). Tax Increase Summary The 2.99 percent City share tax increase translates into an increase of 0.91 percent on the total residential tax bill. The 2.99 percent levy increase compares favourably to other municipalities, especially given that Pickering has had the lowest tax rate among its Durham Region Lakeshore neighbours for over nineteen years (1998 up to 2017) and has experienced relatively low assessment growth for many years. Adding the Region's (2.42%) tax increase and Pickering's (2.99%) and the School Board's estimated 0 percent increase, the total increase for the average residential ratepayer will be approximately 2.25 percent. In 2000, Pickering Council approved a zero percent levy increase and since then, budget levy increases have ranged from 9.8 to 2.47 percent. 10.0 9.0 8.0 7.0 6.0 5.0 4.0 3.0 2.0 1.0 0.0 Chart One Budget Levy Increases 2000 to 2020 2001 2003 2005 2007 2009 2011 2013 2015 2017 2019 2020 For the last few years, the levy increase has been under 3.0 percent. The average increase for the term is 2.73 percent which is below the average for the last few terms. The table below provides a summary of the financial impact of the proposed 2020 tax levy increase based on various assessed values. - 134 - 8.9 839 7.6 1- - 6.8 ,-.79 5.9 r - 5.5 �- 3 9 3.99 - - - - .53 3.75 2 9 2.93 3.75 a 3.79 a 2.99 - 2.49 2.47 2001 2003 2005 2007 2009 2011 2013 2015 2017 2019 2020 For the last few years, the levy increase has been under 3.0 percent. The average increase for the term is 2.73 percent which is below the average for the last few terms. The table below provides a summary of the financial impact of the proposed 2020 tax levy increase based on various assessed values. - 134 - Report FIN 02-20 Subject: 2020 Current and Capital Budget February 24, 2020 Page 17 Financial Impact of Budget Increase City Share Only Residential Assessment $100,000 $500,000 $600,000 Increase (Over 2019) $10.04 $50.18 $60.12 In 1998, the Province of Ontario introduced the new Ontario Fair Assessment System (OFAS). The purpose of this new assessment system was to eliminate the historical inconsistent measure of property values across the Province and to enhance the level of fairness and equity into the assessment and property tax system. Prior to 1998, each municipality within Durham Region used a different assessment base year for determining their assessment. The City of Oshawa used an assessment base year of 1950 and Pickering used a base year of 1984. The introduction of the first Provincial reassessment caused significant tax increases especially for those municipalities that used an "old" assessment base such as Whitby and Oshawa. To mitigate the effects of the "property tax increases", the Region of Durham introduced a residential phase-in program for assessment related increases and decreases. Approximately 7,200 Pickering residential homeowners benefited from assessment related decreases. The key factor is that by introducing a new assessment system through the Region, whether directly or indirectly, a rebalancing of Regional property tax responsibility was accomplished throughout the Region that resulted in a greater degree of fairness and equity. Twenty two years later, the question has to be asked as to whether a "rebalancing" or "taxpayer fairness" is again required. During the last 22 years, through the Provincial reassessment process there were situations where the average assessment increase for Pickering was above the Regional average. In this situation, Regional property tax responsibility was then shifted from other municipalities to Pickering. Recommendation 2 c) is asking Durham Region to review the allocation of the Police Services Budget as a condition of casino revenue sharing. This is the fourth year of the Province's four year reassessment cycle. Assessment - related increases are phased -in over four years, and assessment -related decreases are implemented immediately. The City does not receive any additional revenue as a result of reassessment. The corresponding property tax rates are adjusted for the increase in reassessment values to create an overall property tax neutral position on a total property class basis. Inevitably, when there is an overall change in assessment values, there is shifting of the property tax burden among property classes, and as well among individual property owners within each property class. The impact on the individual homeowner is based on their specific reassessment increase, relative to the City-wide average of 6.58 percent, shown in the Table below. There are also assessment -related tax shifts for the Region and Education. These impacts will be based on the average reassessment increases on a Region -wide basis and for Education on a Province -wide basis. - 135 - Report FIN 02-20 Subject: 2020 Current and Capital Budget February 24, 2020 Page 18 Reassessment Increase Assessment Related Impact on Taxes Below 6.58% Decrease Equals 6.58% No Impact Above 6.58% Increase Risk Analysis At its core, the municipal budget is a projection of inflows and outflows for the coming year. Due to the timing of the budget preparation and approval, many of these projections need to be made with less than perfect information. In addition, these projections need to consider future events and circumstances that are often beyond the City's control. Therefore, as with any budget, there are risk factors associated with the Draft 2020 City of Pickering Budget being presented to Council. The following is a list of some of the most important risks and related mitigating measures. A During the last few years, there has been no predictable weather pattern for winter control activity/costs. The 2014 and the first half of the 2015 winter season was one of the worst on record. The 2020 winter control budget is based on December and the first three weeks of January and therefore, the 2020 winter control budget includes an increase of $95,000. If the current winter weather pattern changes, any additional cost pressures would be absorbed either through the Winter Control Reserve ($700,000) or through the General Government contingency account. B Budgets prepared early in the year are based on information that was available in December of last year. This has the potential to generate greater budget variances that might otherwise be experienced. In addition, the two senior levels of government (Federal and Provincial) have not yet released their 2020 Budgets. There is a possibility of a positive or negative impact on the City based on the budget actions of the senior levels of government. C General inflationary pressures that may continue to increase as the economy continues to improve. The likelihood of this risk materializing is rated as possible; the likely impact of the consequences is rated as moderate. The first signs of general inflationary pressures will probably be reflected in capital tender awards in March and April D The outlook for the global economy is changing in a slight negative trend to reflect the coronavirus. At this time, the global economic impact may not be significant, with a more pronounced negative impact on China. It appears that the travel and hotel industry will be the first economic sector to be negatively impacted by the virus. The City is increasingly exposed to risk from a fluctuating US/CAN dollar exchange rate. Pickering is moving into a period of capital growth construction with planned multi-million dollar projects and fleet expansion. Many of the products are purchased from US manufacturers. Even products made in Canada have significant percentage of - 136 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 19 components from the US. The risk to our forecasts Capital Budget is more significant due to the high value of projects we have in the five year forecast. 2020 Challenges and Opportunities Outstanding Assessment Appeals There is currently $5.34 billion in outstanding assessment appeals for the commercial and industrial property tax class for the City. These are multi-year appeals that range from 2013 up to 2020. These appeals are mostly for large commercial and industrial properties with complex valuations that often have interests from multiple parties. The appeal schedules are set by the Assessment Review Board and the appeals can take years to resolve. Unfortunately, the majority of these appeals were not resolved in 2019. Therefore, these appeals are automatically deemed outstanding for the 2020 taxation year. Every year these appeals remain outstanding, the settlement cost increases, creating additional financial risk to the Corporation. For the last few years, staff have budgeted for the outstanding commercial and industrial appeals and any funds remaining from these prior years has accrued to fund anticipated settlements in 2020. If the budget provisions are insufficient to fund the reductions, the City would draw on the Assessment Appeal reserve to fund any shortfall. New Human Resources and Financial Information System January 24, 2020 marked the first pay that was driven by the new Human Resources SAP system phase one entitled "Success Factors". The 2020 Capital Budget includes funding for phase two of the HR system which will provide us with the recruiting and onboarding module. This module will help to streamline and manage the centralized recruiting process by assisting with sourcing and reviewing candidate experience and provide applicant tracking. It will also provide a central onboarding function that will provide new employees with a standardized comprehensive orientation program. The 2021 Capital Budget forecast for HR includes the third module that will be used for a cloud based learning system. This system can be used to develop management and leadership skills and to track staff training and to ensure compliance with mandated training. At this current time, the "Go -Live" date for the financial system is May 1, 2020. The new financial system consists of: accounts payable, purchasing, accounts receivable, general ledger and cashier payment processing system. The City's current financial system is showing its age with purchase requisitions disappearing and other issues. When the City moves to this new system, the risk of the system crashing and or other problems will be eliminated. In addition, the new financial system will increase data integrity through the elimination of manual processes and provide critical information to user departments to enhance decision making. - 137 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 20 2020 User Fees and Charges Schedule Every year, the City reviews its user fees, mainly for various recreational and cultural programs, to partially reflect the cost of delivering these programs. Council passed Resolution # 149/03 confirming the City's existing user fees through a specific by-law. This By-law has been updated as part of each year's budget process. Other fees have been introduced to address industry trends and their associated costs. User Fees and Charges have been established so that those who benefit directly from programs and services contribute to the cost of the service. The City's user fees and charges have been updated for 2020 to reflect such things as inflationary increases, adjustments to ensure greater cost recovery and updates based on comparable fees in neighboring municipalities. Asset Management Maintaining public infrastructure in a state of good repair is a significant responsibility and cost for municipalities. Critical investments in our assets at the right time help extend the life of the assets and lower the overall cost of ownership while ensuring that the assets remain current and safe for public use. These assets are used to provide residents, businesses, employees and visitors access to services including transportation, recreation, culture and economic development and have a direct link on the quality of life for Pickering residents. Every year, the City has been increasing its funding of reserves and reserve funds to ensure that it has the dollars available or required to purchase the replacement of the critical and core assets. For 2020, the Draft Budget as submitted to Council includes additional funding for the roads and bridges reserve fund; stormwater management reserve fund, vehicle replacement reserve and fence reserve. Please find below a quick snapshot of select Durham Lakeshore municipalities measuring the consumption of their assets. A ratio of 50:20 percent means that the City has consumed more than half of the asset's life. Table One Asset Consumption Ratio The Ministry of Municipal Affairs considers a ratio of 26 to 50 percent moderately new and 51 to 75 percent to be moderately old. As the above data indicates, the City is on the border between moderately new and old. The good news is that the City has been making - 138 - 2014 (%) 2015 (%) 2016 (%) 2017 (%) 2018 (%) Whitby 35.40 36.80 37.80 38.40 38.90 Clarington 37.90 38.00 38.80 40.00 40.69 Oshawa 38.60 39.10 39.90 40.60 42.45 Pickering 52.00 50.30 50.60 50.20 50.40 The Ministry of Municipal Affairs considers a ratio of 26 to 50 percent moderately new and 51 to 75 percent to be moderately old. As the above data indicates, the City is on the border between moderately new and old. The good news is that the City has been making - 138 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 21 progress on renewing its assets. A major asset not reflected in the above table is the new Operations Centre. It is anticipated this asset will be added to the City books that in -turn should reduce the asset consumption ratio. 2020 Tax Rates As has been the case for the last few years, the 2020 Property Tax rates and corresponding levy By-law will be presented to Council after the City has received the education tax rates from the Province. 2020 Capital Budget This year the draft Capital Budget is $58.6 million, plus an additional $187.3 million for the Civic Center Construction, which includes a new Library, Performing Arts Centre and Senior and Youth Centre. Other major capital projects in 2020 include the Animal Shelter Design & Construction ($9.1 million), Seaton Fire Hall & Headquarters Construction ($8.9 million) and many road resurfacing and reconstruction projects ($4.9 million). City Centre Project Casino and Notion Road Bridge Underpass and City Centre Project Under the current strategic and financial plan, the casino, Notion Road Bridge and City Centre are directly or indirectly linked together and therefore, are presented together. Casino Revenue Projection At this current time, it is staff's understanding that the Casino will be opening on around April 3, 2020. The casino revenue projection used for the 2020 Budget is based on this opening date. It is difficult to predict the City's share of the gaming revenue and if you ask 100 individuals, you would probably receive 100 different estimates. Historical or past performance is a great building block to be used to develop a forecast. Unfortunately, with the City not having any gaming revenue history, staff believe that we can use, to a certain degree, the Niagara Falls Casino revenue as a starting point to determine a best guess estimate for Pickering's casino revenue projection. Niagara Falls Casino has competition from Seneca Niagara Resort (located in Niagara Falls, New York) and the Pickering Casino would have competition for the gaming dollar from Casino Ajax, Great Blue Heron Casino (Port Perry) and Woodbine Casino. - 139 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 22 Staff's calculation for the revenue projection is presented below. City of Niagara Falls - 2019 Budget Estimated Casino Revenue Estimated Number of Total Gaming Positions Niagara Falls Municipal Revenue per Gaming Position Pickering Number of Gaming Positions Estimated Pickering Revenue (12 months) Estimated Revenue for 8.5 Months Revenue for forecast for 2020 $23,500,000 5,370 $4,376.16 2,963 $12,966,562 $9,184,648 $9,000,000 The revenue projection should increase for the Pickering casino once the hotel and 2,500 seat premier live entertainment venue is open. The biggest money maker for the casino is slots. In 2018, American casinos made approximately $6.0 billion in revenues of which $4.0 billion was made in slot machines. Slots are popular because the game is easy to understand, every player young and old can enjoy playing and large bets are not necessary to play slots. A small bet is usually enough that makes slot play interesting for players with a low budget. In addition, the amazing graphics, sounds, themes and bonus features are a reason for the popularity of slots as well. Las Vegas casinos have observed an interesting trend among the millennials. This group doesn't gamble as much as the older generations and they prefer to gamble in social game settings such as craps and black jack. The challenge for the casino industry is how to make slot play more social to attract the millennials. Notion Road Bridge (Highway 401 Crossing) As a condition to remove the (H-2) Holding Symbol on the Casino Lands, the City committed to the construction of the Highway 401 road crossing connecting Notion Road to Squires Beach Road and realignment of Pickering Parkway at Notion Road. The cost of the project and preliminary funding strategy is presented below: Table Two Notion Road 401 Bridge Est. Costs Construction Design Land Purchase Total Estimated Cost Preliminary Funding Strategy Less: Benefit to Existing Deduction Growth Related — DC Funding Roads - 140 - $53,000,000 2,000,000 10,000,000 $65,000,000 $65,000,000 ($16,000,000) $49,000,000 Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 23 At this current time, the cost associated with the "Benefit to Existing" ($16.0 million) deduction, would be a City cost. However, the CAD's Office is having discussions with interested parties and this cost may be partially or fully funded by Third Party organizations. The DC roads reserve fund component has a projected balance as of December 31, 2019 of $23.4 million. Therefore, the DC funding for this project would consist of cash ($23.4 m) and debt ($25.6 m). However, there is approximately $1.5 million being used to fund internal loans that is currently not available to fund this project. In theory these dollars should be returned to the DC Roads component to reduce the amount of borrowing. The DC roads reserve component is a key funding source for internal loans. When the project commences, this source of internal loans will no longer be available and the City has to consider alternative funding strategy or plan. City Centre Project — A Financial Discussion The discussion below focuses on the City Centre project only from a financial perspective and does not discuss the need, location or operation of the facilities. City Centre Building Estimated Costs as of January 31, 2020 Line # Capital CoI. A Expenditures (Inc 's Net HST 1.76%) CoI. B Funding Sources DC's City Share Col. C DC Funding % 1 Library $ 39,884,000 42.10% 2 Arts Centre 64,640,000 19.63% 3 Additional: Arts FFE 995,000 995,000 4 Senior & Youth Centre 41,290,000 36,232,000 5,058,000 87.75% 5 Underground Parking (352) 28,337,000 20,700,000 7,637,000 73.05% 6 Bridge Link 5,671,000 3,682,000 1,989,000 64.93% 7 Total Building Cost $ 180,817,000 49.82% Other Capital Costs 8 Relocation of Services $ 7,489,000 $ 600,000 $ 6,889,000 8.01% 9 10 11 12 Arena Re -Surfacing of Parking lot Parking Lot Exp. 270,000 450,000 Sub Total Other Capital 8,209,000 Total Capital Est. Costs $ 189,026,000 $ 16,782,000 12, 689, 000 $ 90,085,000 600,000 $ 90,685,000 $ 23,102,000 51,951,000 $ 90, 732, 000 270,000 450,000 7,609,000 $ 98,341,000 Current 13 Project Manager (Per Yr.) $ 145,140 $ 145,140 47.97% Column A represents the current estimate of construction costs and includes net HST of 1.76 percent that has been added to the project's cost. Overall, the DC funding is covering almost 48 percent of the project's estimated cost (Col. C - line 12). The 2020 - 141 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 24 budget plan includes the casino reserve funding both arena parking lot projects and the project manager. The DC funding level varies per building due to the fact it reflects what is permissible under the DC legislation and is based on the average level of service provided over the last 10 years as per the legislation. Development charge funding cannot be used to pay for the portion of any new infrastructure that would lead to a service level higher than this 10 -year average level of service. The Library DC funding reflects a lower percentage due to the fact the funding is capped at the historical level of service and for the Library it is measured by square footage. When the Library closed the Greenwood and Whitevale branches, that reduced the overall total square footage reducing the 10 -year average level of service. The financing strategy for the City Centre project is presented below. City Centre Financing Plan Based on Estimated Costs As of January 31, 2020 DC Debt Funding DC's A Civic Centre Funding Requirements (Line 12) $ 90,685,000 Less: Funding in DC Reserve Funds (December 31, 2019) B Library C Parks & Recreation D DC Borrowing Amount E Annual Debt Payments (Based on 3.50% - 25 Years) - 4,230,000 - 16,304,000 $ 70,151, 000 $4,260,000 F Number of BP's Required to be 1,046 issued to fund DC Debt Per Yr. ' City Share Debt Funding G City Share Debt (Line 7 + 8) H Less: Reserves (December 31, 2019) Seniors Reserve J Minor Building Replacement Reserve K Library Reserve L City Share Borrowing Amount M Annual Debt Payments (Based on 3.50% - 25 Years) Less: Annual Contributions to Reserves N Seniors Reserve O Library Reserve P Minor Buildings Reserve (Budget Report Recommendation) Less: Library Sponsorship Q Payment Per Year (After HST) City Share of Costs $ 97,621,000 1,400,000 700,000 80,000 $ 95,441,000 $5,791,000 700,000 100,000 400,000 884,000 R Annual Payments to be Funded from Casino Reserve $ 3,707,000 The reference to lines 7, 8 and 12 above is based on the previous page. - 142 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 25 Part A of the financing strategy is based on the maximizing DC funding. Members of Council may recall that in December 2019, Council approved the "DC Update Study" that increased the fee for the Parks and Recreation category. The DC fees paid by developers are allocated to the various DC funding components such as Library and Parks and Recreation. The DC Parks and Recreation category funds the City Centre Arts & Youth and Senior Centre buildings. The debt calculation is based on a 25 year term and an interest rate of 3.50 percent. Staff are aware that the 3.50 percent interest rate is slightly higher, however, staff wanted to ensure that there was some margin of safety and or financial flexibility. Line F is a key indicator for the City Centre project. The calculation is based on Line E divided by the current DC fee for a 2 bedroom condo rate ($4,074). At a minimum and for many years, the City needs to have a level of building activity that is equivalent to 1,046 2 bedroom condo units to cover the City's DC debt related to the City Centre project. The City will also need additional level of building activity to help fund the growth related costs for Seaton for projects such as Seaton Recreation Complex, parks and trails. If there is shortfall in building activity that in turn results in lower fees collected, the City has to make up the shortfall. The City is the Guarantor of DC debt and therefore, any shortfall would have to be funded from the Casino Reserve. Under the old DC rules, the shortfall would be corrected and or adjusted through the next DC background study where the deficit is added to the DC fee calculation resulting in higher fees. The funding of recreational facilities is considered a soft service and therefore, will now fall under the CBC. At this current time, with the Province not releasing the CBC regulations, staff have assumed that any CBC funding shortfall cannot be addressed or funded through future recoveries. In 2012, Council recognized the need for a new seniors centre by creating a senior reserve with a funding contribution of $75,000 per year. Over the last 8 years, Council has approved funding increases to this reserve and now has a projected balance of $1.4 million (December 31, 2019). In 2017, a minor buildings replacement reserve was created to fund the replacement of old and high operating cost small buildings. In 2019, the Library Budget included funding for a new Central Library in the amount of $80,000. The 2019 Budget included transfers to reserves as reflected in Lines N, 0, and P. These dollars are now part of the 2020 base budget. These funds will now be applied to reduce annual debt payments. Municipal Debt Limits and Annual Repayment Limit (ARL) As stated in report (FIN 15-19, page 7), the City has a debt limit (Annual Repayment Limit or ARL) as reported by Ministry of Municipal Affairs (MMA). The ARL can be simply defined as the maximum amount that a municipality can pay in principal and interest payments in the year for long-term debt (and in annual payments for other financial commitments) without first obtaining approval from the Local Planning Appeal Tribunal. From a simple perspective, the ARL could be viewed as the current available debt limit on an individual's credit card. The goal is not to maximize the borrowing amount, but instead to use the ARL as a guideline to manage the City's financial affairs. - 143 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 26 MMA determines each year, the municipality's limit using a formula in the regulation based on the financial information supplied to the ministry through its Financial Information Return (FIR). For municipalities, the ARL is set at 25 percent of their annual "own -source" revenues (a ministry -determined amount which includes property taxes, user fees and investment income) less: grants; annual long-term debt servicing costs and annual payments for other long-term financial obligations. The long term debt servicing cost includes all City issued debt plus other debt such as DC debt and third party debt (soccer dome). It is very rare for municipalities to exceed the 25 percent debt limit. Please find below a comparison of the City's annual debt cost (that includes principal and interest) in relation to the ARL. The source of the data was the annual FIR, Schedule 81 for the 2018.The 2019 financial information is currently not available due to the fact the City is still processing its 2019 closing adjustments. As expected, with the introduction of the City Centre project and corresponding City Share Debt and DC Debt, the revised debt projection puts the City substantially closer to the ARL. On a go forward basis, every debt financed project (directly or indirectly funded by DC's) will be subject to the ARL test to ensure that the City is below the 25 percent limit or cap. Without stating the obvious, the financial goal is not to be near the 25 percent limit, but instead be around or below 10 percent. 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% Chart Two City's Debt Measured Against the ARL Limit 2014 2015 2016 2018 Revised Proj. —25% ARL —Debt The slope of the line should be lower when you add casino revenues as part of the ARL calculation. An important financial measure is "debt per capita". This measure was referenced in the "City Centre Multi -Year Financial Stress Test" (FIN 15-19) report. Please find below, a comparison of the debt per capita for Durham Municipalities and others. - 144 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 27 $2,500 $2,000 $1,500 $1,000 $500 Chart Three Estimated Debt Per Capita with City Centre Project $302 Amy ..,p -.." / i $142 $29 $88 $0 G a • 5e Debt Per Capita Civic Centre $424 $2,008 $2,033 $2,328 The above information is based on municipality's 2018 Financial Statements. The 2019 financial information is currently not available as municipalities are currently working on "closing the books" and the 2019 financial information for municipalities is usually available after the first quarter. The "Revised Pickering" data is based on the 2018 outstanding debt plus the City Centre (City and DC debt).The high level of debt per capita was referenced in the "City Centre Multi -Year Financial Stress Test" report. The debt per capita over time will decrease due to increases to the City's population and through annual debt payments. 2020 & 2021 and Rest of Term Financial Strategy This year related to the City Centre project are large unknown financial variables that can have a significant impact on the City. These variables are: 1. City Centre tendered cost and cost containment strategy 2. Community Benefit Charge (missing Regulations) City Centre Cost and Cost Containment From a historic perspective, the City Centre project cost has increased from $139.4 million (May 2019) to $188.2 million (January 31, 2020) — an increase of $48.8 million or 35.0 percent. It is expected that the buildings tendered cost information will be coming to Council in June. The goal should be not to exceed the current project cost but in fact - 145 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 28 between now and June look at options and or strategies to reduce the project's cost. The second and probably the more important factor is controlling construction costs once the project has started. The City's Project Manager has to be vigilant and tenacious in defending the City's interests. Community Benefit Charge (CBC) — Missing Provincial Regulations The detailed regulations to determine the rules and calculations for the CBC were supposed to be issued this fall and again by the end of January 2020. The City Centre project financial plan is based on almost receiving 48.0 percent in DC/CBC funding. If the project was $1.0 million, the City range of risk or uncertainty would be minimal. The DC funding or contribution is almost $90.0 million with estimated annual DC debt charges of around $4.2 million. While staff are confident that the City will collect "X" dollars from the CBC, the critical issue and concern is — will the total CBC fees collected per year be sufficient to meet the first obligation of $4.26 million per year plus also provide funding for other growth related costs such as Seaton (parks, trails and Seaton Recreation Complex)? As stated previously, any shortfall in funding to meet the $4.2 million obligation will be funded from the Casino Reserve. If there is insufficient CBC funds for Seaton, the City will have to consider deferring projects, reducing their size, using available surplus casino revenues or a combination of all three. To reduce the City Centre project financial risk, the City has to annually retain the first $10.0 million in casino revenues (see Recommendation 2 a)). This dollar amount will cover the City debt and any possible shortfall in DC/CBC revenues. Debt Payments and Debt Financing of Capital Projects The 2020 Current Budget includes $5.4 million of taxpayer funded debt charges (interest and principal), excluding the City Centre project. The taxpayer funded debt charges represent 7.8 percent of the 2020 property taxes levied. In other words, for every dollar collected — 7 cents is applied to debt charges. In 2017, the Development Charges Operations Centre Reserve Fund borrowed $9.2 million to meet the funding requirements for the new Operations Centre located on Clements Road. The principal and interest payments associated with this debt is $675,729 and is funded from DC payments of which the majority will be from Seaton development. The 2018 DC Background Study captured all of the interest and principal payment cost associated with this debt and these costs are reflected in the DC rates. - 146 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 29 A high level summary of the City's debt, which includes the City Centre project is presented below: Debt Summary 2019 Debt External Debt Commitments External DC Debt Internal Loans Total 2019 Commitments Add: 2020 Debt Commitments External Debt New Internal Loans Sub Total City Centre Project Add: 2020 Est. Debt Commitments City Share External Debt DC/CBC External Debt Total Debt Commitments Millions ($) $25.6 9.1 1.5 $36.2 $12.6 1.4 $50.2 $94.4 70.2 $214.8 As stated last year, the Development Charges Reserve Fund — Operations Centre borrowed funds to meet its funding obligations for the new Operations Centre. Development Charges collected from new growth pay the principal and interest charges associated with this debt type. Excluding the DC debt for the Operations Centre and the City Centre project, the City has financial commitments of $135.5 million The 2020 debt financed Capital Projects, which include the City Centre project are listed below. External Debt and Internal Financing of Capital Projects City of Pickering 5, 10, 15, 20 and 25 Year Debt Financing 2020 Capital Budget Capital Project Code Debt - 5 Years ($) Description 5325.2004 $360,400 Accessible Pedestrian Signals — 4 locations 5744.2005 195,000 Museum Combination Barn Restoration - Construction 5735.2007 190,000 CHDRC Delaney & O'Brien Storage Rooms 5780.2007 150,000 South Pine Creek Ravine — Pathway Construction 5731.2006 91,000 CHDRC Tenant Relocation - 147 - Report FIN 02-20 Subject: 2020 Current and Capital Budget February 24, 2020 Page 30 Total Five Year Debt $986,400 Capital Project Code Debt - 10 Years ($) Description 5700.2002 $800,000 City Centre Backup Generator Replacement - Construction 5731.2004 600,000 CHDRC Tennis Court Flooring Replacement - Construction 5340.2009 465,000 FS #5 Replacement - Design 5735.2003 195,000 CHDRC Delaney Condenser Tower & Structure Replacement 5715.2001 120,000 Don Beer Arena Rink #3 Dehumidifier Replacements Total Ten Year Debt $2,180,000 Capital Project Code Debt - 15 Years ($) Description 5340.2003 $1,000,000 Fire Pumper Rescue Replacement 5731.2001 470,000 CHDRC Tennis Court Roof & wall Repairs - Construction Total Fifteen Year Debt $1,470,000 Capital Project Code Debt - 20 Years ($) Description 5731.2014 $6,000,000 CHDRC Lobby & Core Area Renovations - Construction 5340.2007 2,767,180 FS #1 New Fire Station & HQ (Seaton) - Construction 5340.2018 560,000 Seaton North Fire Station - Land Total Twenty Year Debt $9,327,180 Capital Project Code Debt - 25 Years ($) Description 5192.2001 City Centre Project City Share Debt $94,446,000 - DC/CBC Share Debt 70,151,000 - Total Twenty Five Year Debt $164,597,000 Total Debt Financed Projects $178,560,580 Borrowing or debt financing should not be viewed as a negative. The proper use of debt is an essential component of prudent fiscal strategy. The use of debt promotes intergenerational equity. By borrowing, Pickering can distribute the cost of the asset over the lifetime of the asset. 2021 - 2024 Capital Forecasts Included in the Capital Budget book is the City's 2021 — 2024 Capital forecast which outlines the City's current financial plan. Provided below is a breakdown of the various funding sources related to the capital forecast. - 148 - Report FIN 02-20 February 24, 2020 Subject: 2020 Current and Capital Budget Page 31 Draft 2020 Capital Budget and 2021-2024 Capital Forecast ($M) Development Charges Debenture Financing Other Reserve & Reserve Funds Federal Gas Tax Capital from Taxation 2020 Budget Amount $110.5 110.8 4.9 14.4 4.7 .7 $246.0 2021-2024 Planned Amount $48.7 132.7 6.4 176.4 12.7 6.6 $383.5 0/0 Total Total Funding $159.3 25.2 243.3 38.7 11.3 1.8 190.8 30.3 17.4 2.8 7.3 .2 $629.4 100% As shown above, the City is relying on a substantial level of development charge funding and debt financing for the City's future capital needs. The debt amount can change over time with increasing contributions to reserves. Attachments: 1. By-law to Confirm General Fees and Charges 2020 2. Budget Presentation, February 13, 2020 3. Average Daily Cost of Municipal Services 4. Breakdown of the $510,000 Service Level Increase 5. FIR Schedule Prepared By: Original Signed By: James Halsall Manager, Budgets & Internal Audit Original Signed By: Stan Karwowski Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Original Signed By: Tony Prevedel, P.Eng. Chief Administrative Officer - 149 - Attachment #1 to Rpt # FIN 02-20 The Corporation of the City of Pickering By-law No. 7740/20 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law 7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law 7542/17, By-law 7605/18 and By-law 7679/19; Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "I" to By-law Number 6191/03, as amended, is hereby deleted and Schedule "I" attached hereto is substituted therefore. By-law passed this 24th day of February, 2020. David Ryan, Mayor Susan Cassel, City Clerk - 150 - Schedule I Cfy ad DICKERING Summary of Fees & Charges 2020 Finance Department To be considered by Executive (Budget) Committee on February 13, 2020 and approved by Council on February 24, 2020 Disclaimer: The following are a list of the current fees and charges in place in the City of Pickering at the time of printing. These fees and charges are subject to review and change. Please contact the appropriate City Department for the actual fees in place at any specific time, or if you require any further information. E. & O.E. - 151 - City of Pickering Draft 2020 User Fees Table of Contents Page By-law & Animal Services 1 City Development Department - Building 5 City Development Department - Planning 7 Culture & Recreation 11 Development Services 29 Engineering Services 32 Finance Department 33 Fire Services Department 34 Legal Services 36 Legislative Services 38 Public Works 39 - 152 - By-law and Animal Services User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable (YEN) Proposed Fee Effective Date Body Rub Licences Owner - not operator $250.00/yr $250.00/yr N No Increase Operator - not owner $250.00/yr $250.00/yr N No Increase Owner/Operator $500.00/yr $500.00/yr N No Increase Attendant $150.00/yr $150.00/yr N No Increase Business Licences Home Base Business $50.00/yr $50.00/yr N No Increase Wrecking Yard $250.00/yr $250.00/yr N No Increase Markets (<100 stalls) $200.00/day $200.00/day N No Increase Markets (>99 stalls) $1,000.00/day $1,000.00/day N No Increase Public Hall $10.00/yr $10.00/yr N No Increase Temporarily keeping a prohibited animal $200.00/day $200.00/day N No Increase Pet Shops $250.00/yr $250.00/yr N No Increase Boarding Kennels $250.00/yr $250.00/yr N No Increase Breeders $250.00/yr $250.00/yr N No Increase Horse Riding Establishment $250.00/yr $250.00/yr N No Increase Late fees - (Boarding, Breeders, Pet Shops & Horse Establishment) $50.00 $50.00 N No Increase Taxi Licences Plate Owner Licence $250.00/yr $250.00/yr N No Increase Brokerage License $150.00/yr $150.00/yr N No Increase Taxicab Driver's License (Two Years) $100.00 $100.00 N No Increase Clean Air Cab Plate License $1,000.00/yr $1,000.00/yr N No Increase Plate Owner Licence -Clean Air Cab $125.00/yr $125.00/yr N No Increase City Plate Licence $2000.00/yr $2000.00/yr N No Increase Other Taxicab Fees Transfer of owner's plate $500.00 $500.00 N No Increase Appeal $75.00 $75.00 N No Increase Replacement Driver's Licence $20.00 $20.00 N No Increase Replacement Taxicab Plates $100.00 $100.00 N No Increase Replacement of Tariff Card/Passenger R & R $10.00 $10.00 N No Increase Change of Registered Vehicle $100.00 $100.00 N No Increase Lease Filing $50.00 $50.00 N No Increase Re -inspection without taxicab meter $20.00 $20.00 N No Increase Re -inspection with taxicab meter $35.00 $35.00 N No Increase Late Cancellation/No Show for Inspection $50.00 $50.00 N No Increase Plate Eligibility List (annually) $75.00 $75.00 N No Increase - 153 - By-law and Animal Services User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable (YEN) Proposed Fee Effective Date Cat & Dog Licences Sterilized $25.00/yr $25.00/yr N No Increase Unsterilized $50.00/yr $50.00/yr N No Increase Microchip - sterilized $20.00/yr $20.00/yr N No Increase Microchip - unsterilized $40.00/yr $40.00/yr N No Increase Replacement * $5.00/ea $5.00/ea N No Increase Impoundment Fees Impoundment of dog or cat wearing current animal licence tag or microchipped 1st occurrence $40.00 $40.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase 3rd or subsequent occurrence $125.00 $125.00 N No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $20.00/day $20.00/day N No Increase Impoundment of dog or cat not wearing current animal licence taq or microchipped 1st occurrence $50.00 $50.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase 3rd or subsequent occurrence $125.00 $125.00 N No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $20.00/day $20.00/day N No Increase Service Fees - Owner Transfer of ownership of an animal. $150.00 $150.00 N No Increase Non -Resident -Transfer of ownership $200.00 $200.00 N No Increase Pick up and disposal of deceased owned animals Small - medium size $50.00 $50.00 N No Increase Medium - extra large size $80.00 $80.00 N No Increase Adoption Fees Dogs $250.00 $250.00 N No Increase Cats $120.00 $120.00 N No Increase Obedience Dog Training $100.00 $100.00 Y No Increase Adult Video Owner/Operator $1,500.00/yr $1,500.00/yr N No Increase Owner- not operator $1,400.00/yr $1,400.00/yr N No Increase Operator - not owner $100.00/yr $100.00/yr N No Increase Fireworks Permits $100.00 $100.00 N No Increase - 154 - By-law and Animal Services User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST)(Y/N) HST Applicable Proposed Fee Effective Date Hawker / Peddler Licence Temporary Use (per day/per location) $20.00 $20.00 N No Increase Stationary Use $250.00/yr $250.00/yr N No Increase Signs Temporary Sign - one month $50.00/ea $50.00/ea N No Increase Portable Sign Licence $50.00/ea $50.00/ea N No Increase Banner and Inflatable Sign $50.00/ea $50.00/ea N No Increase Sidewalk Sign $100.00/ea $100.00/ea N No Increase Billboard Annual Licence $500.00/ea $500.00/ea N No Increase Additional fee for any sign installed prior to licence insurance $50.00/ea $50.00/ea N No Increase Redemption Fee - election signs $25.00/ea $25.00/ea N No Increase Redemption Fee - all signs less than 2 m2 $25.00/ea $25.00/ea N No Increase Redemption Fee - all other signs $50.00/ea $50.00/ea N No Increase Sign Variance - all other signs $100.00/ea $100.00/ea N No Increase Fence Variance Supported $100.00/ea $100.00/ea N No Increase Contested $250.00/ea $250.00/ea N No Increase Sidewalk Snow Clearing Less than 50' $96.25 $96.25 N No Increase Greater than 50' or corner lot $122.50 $122.50 N No Increase Pre -salting Less than 50' $32.50 $32.50 N No Increase Greater than 50' $51.25 $51.25 N No Increase Traffic & Parking Removal of obstruction from City road $50.00 $50.00 N No Increase Return Fee - basketball net or other item $50.00 $50.00 N No Increase Return Fee - shopping cart $50.00 $50.00 N No Increase Park Vendor Permits Kinsmen Park $3,000.00 $3,000.00 Y No Increase Dunmoore Park $2,500.00 $2,500.00 Y No Increase Bev Morgan Park $2,000.00 $2,000.00 Y No Increase Chris Graham Fields $2,500.00 $2,500.00 Y No Increase Princess Diana Park $2,500.00 $2,500.00 Y No Increase St. Mary's Sports Field/Amberlea Park (one vendor to service both sites) $2,000.00 $2,000.00 Y No Increase Minor Sports Organizations $50.00 $50.00 Y No Increase - 155 - By-law and Animal Services User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable (YEN) Proposed Fee Effective Date Other Permit Tree Cutting Permit $100.00/each $100.00/each N No Increase Tree Inspection fee $25.00 $25.00 N No Increase - 156 - City Development Department - Building User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date Building Permit Fees These fees are imposed under the authority of the Building Code Act, 1992, C.23 Demolition Permit $27.00/each 100m 2 of GFA min $130.00 $27.00/each 100m 2 of GFA min $133.00 N March 1, 2020 Conditional Permit 10% of Appl. Permit Fee to a max of $3,100.00 in addition to applicable fee 10% of Appl. Permit Fee to a max of $3,100.00 in addition to applicable fee N No Increase Change of Use Permit $280.50 $280.50 N No Increase Authority to Occupy Permit $306.00 $350.00 N March 1, 2020 Alternative Solution $204.00/hr (4 hour min) $300.00/hr (4 hour min) N March 1, 2020 Resubmission of Incomplete Application 25% of Application Fee 25% of Application Fee N No Increase Revision to Permit (houses) $130.00 $133.00 N March 1, 2020 Revision to Permit (all other building types) 15% of applicable permit fee to a max of $2,850.00 15% of applicable permit fee to a max of $2,850.00 N No Increase Transfer of Permit $130.00 $130.00 N No Increase Re-examination Change in House Model $500.00 + fee prescribed in Part B for any additional area $500.00 + fee prescribed in Part B for any additional area N No Increase Re-examination Other Than Above 10% of applicable permit fee to a max of $1,300.00 10% of applicable permit fee to a max of $1,300.00 N No Increase Certification of House Models $6.00/m 2 of GFA $6.00/m 2 of GFA N No Increase Re -certification of House Models $410.00 $450.00 N March 1, 2020 Reactivation of Dormant File $130.00 $133.00 N March 1, 2020 Building Permit Surcharge 25% of Fee ($130.00 min) 25% of Fee ($133.00 min) N March 1, 2020 Additional Inspection $250.00 $250.00 N No Increase Minimum Building Permit Fee $130.00 $133.00 N March 1, 2020 Assembly Occupancies $21.00/each m2 of GFA $21.50/each m2 of GFA N March 1, 2020 Institutional Occupancies $24.00/each m2 of GFA $24.50/each m2 of GFA N March 1, 2020 Residential Occupancies 1- 20 Storeys $13.00/each m2 of GFA $13.50/each m2 of GFA N March 1, 2020 Residential Occupancies 21 - 40 Storeys $13.00/each m2 of GFA $15.00/each m2 of GFA N March 1, 2020 Residential Occupancies +41 Storeys $13.00/each m2 of GFA $16.00/each m2 of GFA N March 1, 2020 Business & Personal Service & Mercantile Occupancies (single storey) $13.25/each m2 of GFA $13.75/each m2 of GFA N March 1, 2020 Business & Personal Services & Mercantile Occupancies (multi storey) $16.50/each m2 of GFA $17.00/each m2 of GFA N March 1, 2020 Farm & Unserviced Storage Buildings $5.50/each m2 of GFA $5.60/each m2 of GFA N March 1, 2020 Industrial Occupancies $9.75/each m2 of GFA $10.25/each m2 of GFA N March 1, 2020 Interior Partitioning & Finishing $5.00/each m2 of GFA $5.00/each m2 of GFA N No Increase Minor Residential Structures and Alterations $130.00 $133.00 N March 1, 2020 Temporary Sales Centres $1,400.00 $1,600.00 N March 1, 2020 Minor Non -Residential Structures $360.00 $360.00 N No Increase - 157 - City Development Department - Building User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date Alterations, Building and Structures Not Provided Above $13.00/each $1,000 of construction value $13.50/each $1,000 of construction value N March 1, 2020 Solar Collector for All Buildings New $250.00 Flat Fee N March 1, 2020 Wind Turbines $12.50/each $1,000.00 of construction value $12.50/each $1,000.00 of construction value N No Increase Grading & Final Inspection Performance Deposit (new detached and semi- detached dwelling units) townhouses, stacked townhouses & additions greater than 275 m2 $2,000.00 $2,000.00 N No Increase Mag Locks New $300.00 Flat Fee N March 1, 2020 Building permit fees are required to meet the City costs to administer and enforce the Building Code Act. Building permit fee amounts will not exceed the anticipated reasonable City costs to administer and enforce the Act following implementation of the changes in this schedule. Note, GFA represents Gross Floor Area. Sign Permit Fees Ground Sign $300.00 $500.00 N March 1, 2020 Wall Sign $300.00 $500.00 N March 1, 2020 Development Sign $300.00 $500.00 N March 1, 2020 Billboard Permit $300.00 $500.00 N March 1, 2020 Additional fee for any sign installed prior to permit issuance $300.00 $500.00 N March 1, 2020 Revision Fee New $135.00 N March 1, 2020 Sign Variance - ground sign, wall sign or development sign $560.00 $560.00 N No Increase Miscellaneous Charges Lawyer Compliance Letter Building Code and Zoning Matters New $150 N March 1, 2020 Legal Matters New $100 N March 1, 2020 Site Plan Control Matters New $100 N March 1, 2020 Recovery of costs for Clandestine Investigations $2,200.00 per investigation (minimum) $2,200.00 per investigation (minimum) Y No Increase Administrative Fee for Processing Clandestine Investigations $515.00 $515.00 N No Increase Administrative Fee for Registering Orders on title New $100.00 Y March 1, 2020 Request for Building and/or Planning Records $50.00/hr. $50.00/hr. Y No Increase After Hours Inspections $150.00/hr. (4 hr. min) $150.00/hr. (4 hr. min) N No Increase Licence/Zoning Compliance Letter $155.00 $150.00 N March 1, 2020 Records Management Fee (houses and other minor residential alterations) $10.75 $11.00 N March 1, 2020 Records Management Fee (all other permit applications) 1% to a maximum of $200.00 ($10.75 min) 3% to a maximum of $250.00 ($11.00 min) N March 1, 2020 Daycare Compliance Letter New $500.00 N March 1, 2020 - 158 - City Development Department - Planning User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Appy cable Proposed Fee Effective Date These fees are imposed under the authority of the Planning Act, R.S.O. 1990, c.P.13 Planning Documents Pickering Official Plan $200.00 $200.00 Y No Increase Official Plan Compendium $50.00 $50.00 Y No Increase Seaton Sustainable Placemaking Guidelines 1 $50.00 $50.00 Y No Increase City Centre Urban Design Guidelines $50.00 $50.00 Y No Increase Development Guidelines $5.00-$20.00 $5.00-$20.00 Y No Increase Special Studies $10.00-$20.00 $10.00-$20.00 Y No Increase Zoning By-laws 3036 - Set 13 Volume $100.00 $100.00 Y No Increase 3036 - By Volume $10.00 $10.00 Y No Increase 2511,2520,3037,7364/14 (Seaton), City Centre $40.00 $40.00 Y No Increase 20 Year Household & Population Projections $30.00 $30.00 Y No Increase Mapping $5.00-$25.00 $5.00-$25.00 Y No Increase Address Booklet $25.00-$50.00 $25.00-$50.00 Y No Increase Fiche Prints Price Varies Price Varies Y No Increase Special Mapping Requests $53.10/hr $53.10/hr Y No Increase Photocopies - 6 or more pages $0.50/ea $0.50/ea Y No Increase CD Copies of Documents $10.00/document $10.00/document Y No Increase Planning Applications Pre -submission Consultation $260.00 $275.00 N March 1, 2020 Telecommunications Tower Approval $7,700.00 $7,900.00 N March 1, 2020 Minor Variance Accessory buildings, structures, decks, platforms & driveway widening $600.00 $615.00 N March 1, 2020 Residential Minor (a lot for a Detached dwelling unit, Semi-detached dwelling unit and/or Freehold Townhouse dwelling unit) Single Variance $800.00 $820.00 N March 1, 2020 Multiple Variances $1,000.00 $1,025.00 N March 1, 2020 Residential Major (all other residential and mixed use buildings) Single Variance $1,740.00 $1,785.00 N March 1, 2020 Multiple Variances $1,950.00 $2,000.00 N March 1, 2020 Institutional, Commercial & Industrial Single Variance $2,200.00 $2,255.00 N March 1, 2020 Multiple Variances $2,400.00 $2,460.00 N March 1, 2020 Tabling Fee & Recirculation (applicant initiated) $560.00 $560.00 N March 1, 2020 Special Meeting $3,500.00 $3,590.00 N March 1, 2020 Authorization to Apply for Variance Under Section 45 (1.4) of the Planning Act New $5,125.00 N March 1, 2020 Zoning By-law Amendment Zoning By-law Amendment - Major 2 - Base Fee $15,400.00 $15,785.00 N March 1, 2020 Plus Fee per Residential Unit First 25 units (1-25) $400.00 $400.00 N No Increase Next 75 units (26-100) $300.00 $300.00 N No Increase Next 100 Units (101-200) $200.00 $200.00 N No Increase Next 800 Units (201-1,000) $100.00 $100.00 N No Increase - 159 - City Development Department - Planning User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable (YEN) Proposed Fee Effective Date Plus Fee per Non -Residential Ha of Land Area $810.00 $810.00 N No Increase Plus Fee per Development Block (Ha of Land Area) $510.00 $510.00 N No Increase Zoning By-law Amendment - Minor 3 $11,000.00 $11,275.00 N March 1, 2020 Zoning By-law- Recirculation $1,130.00 $1,160.00 N March 1, 2020 Additional fee if within Oak Ridges Moraine or Greenbelt $2,000.00 $2,050.00 N March 1, 2020 Zoning By-law - Removal of Holding $3,000.00 $3,075.00 N March 1, 2020 Zoning By-law - Removal of Holding (Complex/Block Plan Required) $3,800.00 $3,895.00 N March 1, 2020 Zoning By-law - Extension of Temporary Use By-law $15,400.00 $15,785.00 N March 1, 2020 Minister Zoning Order Minister Zoning Order Amendment - Major 10 $2,500.00 $2,565.00 N March 1, 2020 Minister Zoning Order Amendment - Minor 11 $2,000.00 $2,050.00 N March 1, 2020 Official Plan Amendment Pickering Official Plan Amendment- Major 4 $42,000.00 $43,050.00 N March 1, 2020 Pickering Official Plan Amendment- Minor 5 $20,000.00 $20,500.00 N March 1, 2020 Pickering Official Plan Amendment- Recirculation $1,130.00 $1,160.00 N March 1, 2020 Additional fee if within Oak Ridges Moraine or Greenbelt $2,000.00 $2,050.00 N March 1, 2020 Regional Official Plan - Amendment (not part of a Pickering OPA) $12,000.00 $12,300.00 N March 1, 2020 Neighbourhood Development Guideline Amendment 6 $1,000.00 $1,025.00 N March 1, 2020 Land Division Comments $1,500.00 $1,540.00 N March 1, 2020 Clearance of Conditions $750.00 $770.00 N March 1, 2020 Council authorization to proceed by land division instead of draft plan of subdivision 8 $5,000.00 $5,125.00 N March 1, 2020 Cash -in -Lieu of Parkland Conveyance For the creation of up to 3 additional lots $5,330.00 per lot $5,450.00 per lot N March 1, 2020 For the creation of more than 3 additional lots 5% of the value of the land 5% of the value of the land N No Increase Draft Plan of Subdivision Base Fee $30,000.00 $30,750.00 N March 1, 2020 Plus Fee per Residential Unit First 25 units (1-25) $500.00 $500.00 N No Increase Next 75 units (26-100) $400.00 $400.00 N No Increase Next 100 Units (101-200) $300.00 $300.00 N No Increase Next 800 Units (201-1,000) $200.00 $200.00 N No Increase Plus Fee per Non -Residential Ha of Land Area $160.00 $160.00 N No Increase Plus Fee per Development Block (Ha of Land Area) $100.00 $100.00 N No Increase Recirculation $1,130.00 $1,160.00 N March 1, 2020 - 160 - City Development Department - Planning User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable(Y/N) Proposed Fee Effective Date Additional fee if within Oak Ridges Moraine or Greenbelt $2,000.00 $2,050.00 N March 1, 2020 Release of Draft Plan of Subdivision/Clearance Fee $1,130.00 $1,160.00 N March 1, 2020 Revisions to Draft Approved Plan - (redline revisions) - Base Fee $12,000.00 $12,300.00 N March 1, 2020 Plus Fee per Additional Residential Units First 25 units (1-25) $500.00 $500.00 N No Increase Next 75 units (26-100) $400.00 $400.00 N No Increase Next 100 Units (101-200) $300.00 $300.00 N No Increase Next 800 Units (201-1,000) $200.00 $200.00 N No Increase Plus Fee per Non -Residential Ha of Land Area $160.00 $160.00 N No Increase Plus Fee per Development Block (Ha of Land Area) $100.00 $100.00 N No Increase Major Revisions (prior to Draft Plan Approval) - Base Fee $10,000.00 $10,250.00 N March 1, 2020 Plus Fee per Additional Residential Units First 25 units (1-25) $500.00 $500.00 N No Increase Next 75 units (26-100) $400.00 $400.00 N No Increase Next 100 Units (101-200) $300.00 $300.00 N No Increase Next 800 Units (201-1,000) $200.00 $200.00 N No Increase Plus Fee per Non -Residential Ha of Land Area $160.00 $160.00 N No Increase Plus Fee per Development Block (Ha of Land Area) $100.00 $100.00 N No Increase Plan of Condominium Draft Plan of Condominium $14,500.00 $14,900.00 N March 1, 2020 Common Element Condominium $20,000.00 $20,500.00 N March 1, 2020 Recirculation $1,130.00 $1,160.00 N March 1, 2020 Release of Draft Plan of Condominium/Clearance Fee $1,130.00 $1,160.00 N March 1, 2020 Condominium Conversion $20,000.00 $20,500.00 N March 1, 2020 Revisions to a Draft Approved Plan - (redline revisions) $2,100.00 $2,155.00 N March 1, 2020 Site Plan Residential See "All Uses Residential, Non -Residential, Mixed- Use) See "All Uses Residential, Non -Residential, Mixed -Use) N No Increase Commercial See "All Uses Residential, Non -Residential, Mixed- Use) See "All Uses Residential, Non -Residential, Mixed -Use) N No Increase Industrial See "All Uses Residential, Non -Residential, Mixed- Use) See "All Uses Residential, Non -Residential, Mixed -Use) N No Increase All Uses (Residential, Non -Residential, Mixed -Use) - Base Fee $8,500 $8,700 N March 1, 2020 Plus Fee per Residential Unit First 25 units (1-25) $500 $500 N No Increase Next 75 units (26-100) $400 $400 N No Increase Next 100 Units (101-200) $300 $300 N No Increase Next 800 Units (201-1,000) $75 $75 N No Increase Plus Fee per 2,000 m2 of Non- Residential GFA $6,000 $6,000 N No Increase - 161 - City Development Department - Planning User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable(Y/N) Proposed Fee Effective Date Minor Revision $2,000.00 $2,050.00 N March 1, 2020 Major Revision $8,000.00 $8,200.00 N March 1, 2020 Compliance Inspections/LC Release Report (includes 2 inspections) $820.00 $840.00 N March 1, 2020 Additional Compliance Inspections $350.00 $360.00 N March 1, 2020 Other Fees Peer Reviews 9 Full recovery of City costs + 10% admin. fee Full recovery of City costs + 10% admin. fee Y No Increase Minor Revision to Approved Condo Site Plan (by unit owner) I.e. decks, sheds, fences $105.00 $105.00 N No Increase File Reactivation' $2,000.00 $2,000.00 N No Increase Opinion Letter for Complex Inquiries $550.00 $550.00 N No Increase Add Street Name to Approved List $1,000.00 $1,000 Y No Increase Refund of Application Fees 12 10% Admin. Fee 10% Admin. Fee Y No Increase Film Permit Fees (public road use) $250.00 $250.00 Y No Increase 1. Fee applicable after Council adoption. 2. An application for an amendment that is more significant in scale and scope than a minor zoning amendment, and which may have greater impact beyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the following conditions: - an application relating to more than one property - a site specific application, if considered to represent a large scale redevelopment - any change in use and/or zone category, except as identified under a minor amendment - an application involving significant changes to the development standards or general provisions of the by-law - an application which requires major technical studies and extensive consultation 3. An application for minor or small scale zoning amendment having no significant impact on adjoining lands, as determined by the Director, City Development or designate. Minor applications must be site specific and meet one or more of the following conditions: - request for additional permitted use, within an existing building with no significant impact on existing development standards - changes in development standards or zone to accommodate a residential severance to create one additional lot - application for Temporary Use 4. An application that is more significant in scale and scope than a minor amendment and which may have greater impact or policy implications beyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the following conditions: - an application which requires major technical studies and extensive consultation - an application relating to more than one property - a site specific application if considered to represent large scale redevelopment or significant change to the designations and permitted uses - an application involving significant changes to the policies of the Official Plan 5. An application for a minor, site specific and small scale amendment or exception to Official Plan policies and designations, having limited impact or policy implications beyond the subject lands, as determined by the Director, City Development or designate. 6. An application to amend a Neighbourhood Development Guideline when the development proposal would necessitate an amendment to the Guideline or there is no other planning application being processed by Council. 7. Fee applies to planning applications that have been inactive over 1 year but less than 2 years. If the file has been inactive 2 or more years, the file will be closed without notice and a new application will be required with current application fees being applied. 8. Charged only if no other planning applications are being processed by Council. 9. The applicant is responsible for the City's full costs of undertaking the peer review of any studies or drawings submitted in support of the application. This requirement applies to matters such as, but not limited to, the peer review of traffic, marketing, environmental, noise, engineering drawings and reports, and architectural drawings. 10. A major Minister's Zoning Order application is where the proposed use or standards do not comply with the City's zoning by-law and a Report to Council is required. 11. A minor Minister's Zoning Order application is where the proposed use or standards comply with the City's zoning by-law. 12. Also subject to deduction of credit card fee if paid by credit card. - 162 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl.(YIN) HST) HST Applicable Proposed Fee Effective Date Fitness Services Personal Training Personal Training Individual Session - Members $62.00 $62.00 Y No Increase - Non-members $72.00 $72.00 Y No Increase Personal Training Intro Pack - Members $98.00 $98.00 Y No Increase - Non-members $115.00 $115.00 Y No Increase Personal Training 5 pack - Members $237.00 $237.00 Y No Increase - Non-members $277.00 $277.00 Y No Increase Personal Training 10 pack - Members $458.00 $458.00 Y No Increase - Non-members $537.00 $537.00 Y No Increase Personal Training 15 Pack - Members $665.00 $665.00 Y No Increase - Non-members $780.00 $780.00 Y No Increase Personal Training 20 Pack - Members $856.00 $856.00 Y No Increase - Non-members $1,015.00 $1,015.00 Y No Increase Pickering's Biggest Winner Rec Complex 10 - 1 hour classes Member $100.00 $100.00 Y No Increase Pickering's Biggest Winner Non- Member 10 - 1 hour classes $210.00 $210.00 Y No Increase Semi Private Pilates Reformer 5 - 1 hour sessions $204.00 $204.00 Y No Increase Private Pilates Reformer 5 - 1 hour $400.00 $400.00 No Increase Private Yoga Therapy Intro Pack Members $124.00 $124.00 Y No Increase Non-members $143.00 $143.00 Y No Increase Private Yoga Therapy 5 Pack Members $300.00 $300.00 Y No Increase Non-members $345.00 $345.00 Y No Increase Private Yoga Therapy 10 Pack Members $580.00 $580.00 Y No Increase Non-members $667.00 $667.00 Y No Increase Private Yoga Therapy 15 Pack Members $840.00 $840.00 Y No Increase Non-members $966.00 $966.00 Y No Increase Private Yoga Therapy 20 Pack Members $1,085.00 $1,085.00 Y No Increase Non-members $1,250.00 $1,250.00 Y No Increase Fascial Stretch Therapy Intro Pack Members $124.00 $124.00 Y No Increase Non-members $143.00 $143.00 Y No Increase Fascial Stretch Therapy 5 pack Members $300.00 $300.00 Y No Increase Non-members $345.00 $345.00 Y No Increase Fascial Stretch Therapy 10 pack Members $580.00 $580.00 Y No Increase Non-members $667.00 $667.00 Y No Increase Fascial Stretch Therapy 15 Pack Members $840.00 $840.00 Y No Increase Non-members $966.00 $966.00 Y No Increase - 163 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective Date Fascial Stretch Therapy 20 Pack Members $1,085.00 $1,085.00 Y No Increase Non-members $1,250.00 $1,250.00 Y No Increase Child Supervision Service C.S. 1 Hour - Member $4.00 $4.00 N No Increase C.S. 10 Pass - Member $40.00 $40.00 N No Increase C.S. 1 Hour - Non-members $5.50 $5.50 N No Increase C.S. 10 Pass - Non-members $55.00 $55.00 N No Increase Friendship Club $16.00 $16.00 N No Increase Programs Fitness Registered - Children Yoga -Children Eight - 45 minute classes $52.00 $52.00 N No Increase Zumba Kids Eight - 45 minute classes $52.00 $52.00 N No Increase Fitness Registered - Parent & Tot Salsa Tots Eight - 45 minute classes $72.00 $72.00 N No Increase each additional child New $31.00 N April 1, 2020 Fitness Registered - family Family Fit Yoga Eight - 50 minute classes 1 adult & 1 child $100.00 $100.00 Y No Increase each additional Family member $31.00 $31.00 N/Y No Increase Family Zumba Eight - 50 minute classes 1 adult & 1 child $100.00 $100.00 Y No Increase each additional Family member $31.00 $31.00 N/Y No Increase Fitness Registered - teens Operation Fit Six - 1 hour classes $70.00 $70.00 N No Increase Teen Fitness Camp Five - 6 -hour classes $307.00 $307.00 N No Increase Teen Yoga Eight - 50 minute classes $70.00 $70.00 N No Increase Fitness Registered - Adults Zumba Eight - 50 minute classes $72.00 $72.00 Y No Increase Pilates Eight - 50 minute classes $72.00 $72.00 Y No Increase Baby Boot Camp Eight - 50 minute classes $72.00 $72.00 Y No Increase Yoga Pre -natal Eight - 50 minute classes $72.00 $72.00 Y No Increase Mom & Baby yoga Eight - 50 minute classes $72.00 $72.00 Y No Increase Total Barre Eight - 50 minute classes $72.00 $72.00 Y No Increase Cycle Fit/Fusion Eight - 50 minute classes $72.00 $72.00 Y No Increase Cycle Pump Eight - 50 minute classes $72.00 $72.00 Y No Increase Pilates Reformer Eight - 50 minute classes $110.00 $110.00 Y No Increase PiYo Eight - 50 minute classes $69.92 $72.00 Y April 1, 2020 Socacize Eight - 50 minute classes $69.92 $72.00 Y April 1, 2020 Yogalates Eight - 50 minute classes $69.92 $72.00 Y April 1, 2020 Nordic Pole Walking Six - 50 minutes classes $54.87 $35.00 Y April 1, 2020 Sunrise/Sunset Yoga & Meditation Eight - 1 hour classes $72.00 $72.00 Y No Increase Meditation Eight - 50 minute classes $72.00 $72.00 Y No Increase Pump it Up Eight - 50 minute classes $72.00 $72.00 Y No Increase Yoga - Gentle Eight - 50 minute classes $72.00 $72.00 Y No Increase Yoga - Hatha Basic Eight - 75 minute classes $105.00 $105.00 Y No Increase Yoga - Hatha Advanced Eight - 75 minute classes $105.00 $105.00 Y No Increase Yoga - Vinyasa Eight - 75 minute classes $105.00 $105.00 Y No Increase - 164 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl.(YIN) HST) HST Applicable Proposed Fee Effective Date Yoga - Vinyasa Eight - 90 minute classes $130.00 $130.00 Y No Increase Pound Eight - 30 minute classes $36.00 $36.00 Y No Increase Yoga - Restorative Eight - 50 minute classes $72.00 $72.00 Y No Increase Zumba - Parent & Baby Eight - 50 minute classes $72.00 $72.00 Y No Increase Yoga in the Park Eight - 50 minute classes $72.00 $72.00 Y No Increase Postnatal Pilates Eight - 50 minute classes $72.00 $72.00 Y No Increase Body Shred Eight - 50 minute classes $72.00 $72.00 Y No Increase Carlates Eight - 50 minute classes $72.00 $72.00 Y No Increase Total Muscle Challenge Eight - 50 minutes $72.00 $72.00 Y No Increase Yoga Yin Eight - 50 minute classes $72.00 $72.00 Y No Increase Yoga Yin Eight - 60 minute classes $72.00 $72.00 Y No Increase Small Group Use It & Lose It Four - 1 hour classes $44.00 $44.00 Y No Increase Early Riser Eight - 1 hour classes $90.00 $90.00 Y No Increase Still Winning Eight - 1 hour classes $90.00 $90.00 Y No Increase TRX Suspension Training Four - 1 hour classes $44.00 $44.00 Y No Increase Work It Four - 1 hour classes $44.00 $44.00 Y No Increase X -Fit Pickering Four - 1 hour classes $44.00 $44.00 Y No Increase Fitness Registered - adult 55+ Nia 55+ Ten -1 hour classes $65.00 $65.00 Y No Increase Keep Fit Ten - 1 hour classes $65.00 $65.00 Y No Increase Yoga 55+ Ten - 1 hour classes $65.00 $65.00 Y No Increase Yoga 55+ Ten - 50 minute classes $62.00 $62.00 Y No Increase Zumba Gold 55+ Ten - 1 hour classes $65.00 $65.00 Y No Increase Cycle Fit 55+ Eight - 30 minute classes $35.00 $35.00 Y No Increase Aging Stronger Eight - 1.5 hour classes $90.00 $90.00 Y No Increase Forever Young Four - 1 -hour classes $62.00 $62.00 Y No Increase Fit Fusion55+ Ten - 50 minute classes $65.00 $65.00 Y No Increase Stretch & Strengthen Ten - 1 hour classes $65.00 $65.00 Y No Increase Stretch & Strengthen Ten - 50 minute classes $65.00 $65.00 Y No Increase Back to Basics Ten - 1 hour classes $65.00 $65.00 Y No Increase Zumba Gold Toning Ten - 1 hour classes $65.00 $65.00 Y No Increase Seated Zumba Gold Ten - 1 hour classes $65.00 $65.00 Y No Increase Barre & Balance Ten - 1 hour classes $65.00 $65.00 Y No Increase Chair Pilates Ten - 1 hour classes $65.00 $65.00 Y No Increase Chair Yoga Ten - 1 hour classes $65.00 $65.00 Y No Increase Cycle Pump Ten - 45 minutes classes $48.00 $48.00 Y No Increase Strength for Life Ten - 1 hour classes $65.00 $65.00 Y No Increase Nia 55+ Ten - 1 hour classes $65.00 $65.00 Y No Increase Aquatic Programs Swim Preschool Ten - 30 minute classes $98.00 $98.00 N No Increase Swim Kids 1-5 Ten - 30 minute classes $98.00 $98.00 N No Increase Swim Kids 6-10 Ten - 45 minute classes $108.00 $108.00 N No Increase Summer Swim (DIP) Session Nineteen - 45 minute classes $166.00 $166.00 N No Increase Youth Programs Ten - 45 minute classes $108.00 $108.00 N No Increase Canadian Swim Patrol Ten - 1 hour classes $102.00 $102.00 N No Increase Bronze Star Ten - 1 hour classes $117.00 $117.00 N No Increase Bronze Medallion & Emergency First Twenty-four hour program Aid * $230.00 $230.00 N No Increase Bronze Cross Twenty-four hour program $180.00 $180.00 N No Increase NLS Forty hour program $307.00 $307.00 Y No Increase Water Safety Instructor Part 1 Eight hours $250.00 $250.00 Y No Increase - 165 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl.(YIN) HST) HST Applicable Proposed Fee Effective Date Water Safety Instructor Part 2 20 hours $122.00 $122.00 Y No Increase Lifesaving Society Instructors & 24 hours Emergency First Aid Society $200.00 $200.00 Y No Increase Withdrawal fee for Leadership Sixteen hours $37.00 $37.00 Y No Increase Standard First Aid/CPR Sixteen hours $120.00 $120.00 Y No Increase Standard First Aid/CPR (Staff) Sixteen hours $80.00 $80.00 Y No Increase SFA/CPR Recert. (Staff) Eight hours $45.00 $45.00 Y No Increase CPR Six hours $58.00 $58.00 Y No Increase CPR (Staff) Six hours $45.00 $45.00 Y No Increase CPR Recert (Staff) Four hours $28.00 $28.00 Y No Increase Aqua Adults Ten - 55 minute classes $108.00 $108.00 Y No Increase Aqua Adults Ten - 30 minute classes $93.00 $93.00 Y No Increase Private Classes Ten - 30 minute classes $290.00 $290.00 N No Increase Semi -Private Classes Ten - 30 minute classes $176.00 $176.00 N No Increase Aquafit Ten - 55 minute classes $89.00 $89.00 Y No Increase Aquafit Twenty - 55 minute classes $155.00 $155.00 Y No Increase Aquafit Thirty - 55 minute classes $232.00 $232.00 Y No Increase Specialty Aquafit Ten - 40 minute classes $80.00 $80.00 Y No Increase Specialty Aquafit Twenty - 40 minute classes $120.00 $120.00 Y No Increase Aquafit Pay As You Go Add: Adult $13.00 $13.00 Y No Increase Aquafit Pay As You Go Senior $7.00 $7.00 Y No Increase 5 Pass $65.00 $65.00 Y No Increase 10 Pass $130.00 $130.00 Y No Increase Senior 5 pass $35.00 $35.00 Y No Increase Senior 10 pass $70.00 $70.00 Y No Increase Private 30 minutes $31.00 $31.00 N No Increase Youth Swim Fit 1 One Hour $108.00 $108.00 N No Increase Museum Education Outreach Programs (for students and non -students) (Per Student Fee) No HST for students/ HST for adults/seniors Weaving Wizards One - 2 hour class $6.50 $7.50 N/Y April 1, 2020 Buzzsaws & Building Blocks One - 2 hour class $6.00 $6.25 N/Y April 1, 2020 Wonderful Wool One -45 minute class $4.00 $4.25 N/Y April 1, 2020 Thingamajigs One - 1 hour class $5.50 $5.75 N/Y April 1, 2020 Settlers Workshop One - 2 hour class $6.00 $6.25 N/Y April 1, 2020 Holiday Traditions Past & Present One - 2 hour class $6.50 $6.75 N/Y April 1, 2020 Fraktur One - 2 hour class $6.25 $6.50 N/Y April 1, 2020 Sheep to Shawl One - 2 hour class $6.25 $6.50 N/Y April 1, 2020 Stunning Stencils One - 2 hour class $6.50 $6.75 N/Y April 1, 2020 Wordsmiths One - 2 hour class $5.75 $6.00 N/Y April 1, 2020 Museum Guest Speaker Presentations (Flat Rate Cost) Guest Speaker Presentations One - 1 hour presentation $119.47 $119.47 Y No Increase Guest Speaker Presentations One - 2 hour presentation $243.36 $243.36 Y No Increase One - 1 hour production $256.64 $256.64 Y No Increase Preschool Programs Artful Toddler Twelve - 1.25 hour classes $146.00 $148.00 N September 1, 2020 Kindergarten's Coming Twelve - 2.25 hour classes $195.00 $198.00 N September 1, 2020 Exploring Math Twelve - 1 hour classes $115.00 $117.00 N September 1, 2020 Tots In Action Twelve - 2 hour classes $161.00 $163.00 N September 1, 2020 Wiggles'n Giggles Twelve - 45 minute classes $105.00 $107.00 N September 1, 2020 Tumble Tots Twelve - 45 minute classes $105.00 $107.00 N September 1, 2020 - 166 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl.(Y/N) HST) HST Applicable Proposed Fee Effective Date Bouncin' Buddies Twelve - 45 minute classes $105.00 $107.00 N September 1, 2020 Jumpin' Jax Twelve - 1 hour classes $120.00 $122.00 N September 1, 2020 Junior Gym Twelve - 1 hour classes $120.00 $122.00 N September 1, 2020 Fun for Families Twelve - 1 hour classes $135.00 $135.00 N No Increase Parent & Tot Skate Twelve - 30 minute classes $90.00 $92.00 N September 1, 2020 Pre School Skating I Twelve - 30 minute classes $90.00 $92.00 N September 1, 2020 Pre School Skating II & III Twelve - 45 minute classes $105.00 $107.00 N September 1, 2020 Reading Rangers Twelve - 1 hour classes $115.00 $117.00 N September 1, 2020 Writing Wizards Twelve - 1 hour classes $115.00 $117.00 N September 1, 2020 Playtime for Little Ones Twelve - 1 hour classes $115.00 $117.00 N September 1, 2020 Children & Youth Programs Creative Steps Twelve - 30 minute classes $72.00 $72.00 N No Increase Pre -Ballet Twelve - 45 minute classes $90.00 $92.00 N September 1, 2020 Hip Hop Twelve - 45 minute classes $90.00 $92.00 N September 1, 2020 Jazz Twelve - 45 minute classes $90.00 $92.00 N September 1, 2020 Combo Dance (Jazz/HipHop) Twelve - 45 minute classes $90.00 $92.00 N September 1, 2020 Musical Theatre Twelve - 1 hour classes $94.00 $96.00 N September 1, 2020 Children's Art / Cartooning / Anime Ten - 1.25 hour classes $86.00 $88.00 N September 1, 2020 Painting with Acrylics Eight - 1.25 hour classes $84.00 $86.00 N September 1, 2020 Youth Art / Teen Anime (does not Ten - 1.5 hour classes include supplies) $75.00 $77.00 N September 1, 2020 Home Alone Four - 1.5 hour classes $50.00 $51.00 N September 1, 2020 Breakdancing Ten - 1 hour classes $70.00 $72.00 N September 1, 2020 Children's/Teen Guitar - Level 1 Eight - 1 hour classes $80.00 $82.00 N September 1, 2020 Karate Four months - 1 hour classes $175.00 $178.00 N September 1, 2020 Badminton Twelve - 1 hour classes $85.00 $88.00 N September 1, 2020 Basketball Fundamentals Ten - 1 hour $70.00 $72.00 N September 1, 2020 Basketball Ten - 2 hour New $144.00 N March 1, 2020 Girls Basketball Ten - 1.5 hour New $108.00 N March 1, 2020 Recreational Basketball Clinic Six - 2 hour classes $56.00 $60.00 N No Increase Abracadabra Kids Ten - 1.5 hour New $150.00 N March 1, 2020 Out of this World Six - 2 hour New $120.00 N March 1, 2020 Ball Hockey Ten - 1.5 hour classes $70.00 $70.00 N No Increase High Five 15+ One Day - 7 hour class $76.56 $76.56 Y No Increase Indoor Games Ten - 1.5 hour classes $69.00 $70.00 N September 1, 2020 Self - Defense Ten - 1 hour classes New $90.00 Y March 1, 2020 Table Tennis Ten - 1.5 hour classes $87.00 $89.00 N September 1, 2020 Pickleball for Teens Ten 1.5 hour classes New $70.80 Y March 1, 2020 Cooking for Teens Eight - 1.5 hour classes $75.22 $75.22 N No Increase Youth Guitar Eight - 1 hour classes New $68.14 Y March 1, 2020 Lego Club Ten - 1 hour classes $42.00 $42.00 N No Increase Speed & Agility Training Ten - 1 hour classes $110.00 $80.00 N September 1, 2020 Job Prep Course Four - 1.5 hour classes $110.00 $39.82 Y September 1, 2020 Mother/Daughter Hip Hop Twelve - 45 minute classes $88.50 $90.00 N September 1, 2020 M/D Hip Hop (2nd child) Twelve - 45 minute classes $44.00 $45.00 N September 1, 2020 Tap Twelve - 30 minute classes $68.00 $68.00 N No Increase Cirque d'Kids/Girls Gym Twelve - 1.25 hour classes $129.00 $131.00 N September 1, 2020 Recreation Basketball Clinic - winter 10 - 1 hour classes $70.00 $70.00 N No Increase Youth Volleyball Ten - 1.5 hour classes $86.00 $88.00 N September 1, 2020 Learn to skate Twelve - 45 minute classes $102.00 $104.00 N September 1, 2020 - 167 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective Date Kids Cuisine/Baking/Junior Six - 1.5 hour classes Baker/Junior Chef $104.00 $106.00 N September 1, 2020 Sewing & Needlework Eight - 1 hour classes $68.00 $70.00 N September 1, 2020 Friday Night Fun Centres Friday Nights - 2 hours $5.50 $5.50 N No Increase Holiday Fun One - 3.5 hour classes $23.00 $24.00 N September 1, 2020 Electronics & Robotics Eight - 1.5 hour classes $175.00 $178.00 N September 1, 2020 Electronics & Robotics II Eight - 1.5 hour classes $185.00 $188.00 N September 1, 2020 Kids Gym Club Twelve - 1 hour classes $119.00 $120.00 N September 1, 2020 Sculpting for Kids Nine - 1.5 hour classes $166.00 $169.00 N September 1, 2020 Youth Handbuilding Ten - 2 hour classes New $161.95 Y September 1, 2020 Parent & Child Badminton Twelve - 1.5 hour classes $187.00 $187.00 N No Increase Parent & Child Basketball Twelve - 1.5 hour classes $112.00 $112.00 N No Increase 2nd child - Badminton/Basketball Twelve - 1.5 hour classes $56.00 $56.00 N No Increase Dodgeball / Pickleball Eight - 1 hour classes $80.00 $80.00 N No Increase Dance Without Limits (10-12yrs) Ten- 45 minute classes $83.00 $83.00 N No Increase Dodgeball 13 - 16 yrs Ten - 1 hour classes $70.00 $70.00 N No Increase After School Drop In Program 9 month program - drop in / hour $15.00 + $5.50 / hour $15.00 + $5.50 / hour N No Increase Keyboarding - Beginner Eight - 1 hour classes New $80.00 N March 1, 2020 Adult Programs Art / Acrylic Ten - 2 hour classes $90.27 $92.92 Y September 1, 2020 Art - Portrait Figure Drawing Ten - 2 hour $92.92 $92.92 Y No Increase Learn to Draw/Improve Ten - 2 hour $92.92 $92.92 Y No Increase Traditional Oil Painting Ten - 2 hour $92.92 $92.92 Y No Increase Paint Like A Pro One - 2 hour $20.35 $21.24 Y September 1, 2020 Pottery Handbuilding Ten - 3 hour $257.52 $261.95 Y September 1, 2020 Pottery Wheel Ten - 3 hour $257.52 $261.95 Y September 1, 2020 Adult Guitar Eight - 1 hour classes $71.68 $72.57 Y September 1, 2020 Ballroom Dance - Beginner Ten - 1 hour classes $60.18 $61.95 Y September 1, 2020 Ballroom Dance - Intermediate Ten - 1.5 hour classes $88.50 $90.27 Y September 1, 2020 Bellydance Twelve - 1 hour classes $84.96 $86.73 Y September 1, 2020 Ladies Tap Twelve - 1 hour classes $84.96 $86.73 Y September 1, 2020 Line Dancing Twelve - 1 hour classes $84.96 $86.73 Y September 1, 2020 English as a Second Language Ten - 2 hour classes New $89.38 Y September 1, 2020 Spanish, Beginner/Int. Ten - 2 hour classes $84.96 $87.61 Y September 1, 2020 Karate 32 sessions (16 weeks 2 times per week) - 1.5 hour classes $216.81 $216.81 Y No Increase Skating Twelve - 45 minute classes $94.69 $97.35 Y September 1, 2020 Men's Power Hour Twelve - 1 hour classes $65.49 $67.26 Y September 1, 2020 Badminton Twelve - 1.5 hour classes $97.35 $99.11 Y September 1, 2020 Volleyball, Recreation Twelve - 1.5 hour classes $97.35 $99.11 Y September 1, 2020 Digital Camera WS's One - 2 hour class $27.43 $27.43 Y September 1, 2020 Cake Decorating Eight - 1.5 hour classes $77.88 $77.88 Y No Increase Essential Oils Six - 2 hour classes $113.00 $113.00 Y No Increase Basketball Drop-in 19+ $1.75 per hour New $1.77 Y March 1, 2020 Pickleball Drop-in 19+ $2.00 per hour New $1.77 Y March 1, 2020 Older Adult Programs 55+ Dance Twelve - 1 hour classes $45.13 $46.02 Y September 1, 2020 55+ Dance Ten - 1 hour classes $38.05 $38.05 Y No Increase 55+ Dance Ten - 1.5 hour New $44.24 Y September 1, 2020 55+ Dance (Adult Price) Ten - 1.5 hour New $86.28 Y September 1, 2020 Art Classes Ten - 2 hour classes $51.33 $52.21 Y September 1, 2020 Sewing Eight - 2 hours classes $46.01 $47.79 Y September 1, 2020 - 168 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl.(YIN) HST) HST Applicable Proposed Fee Effective Date Sewing (Adult Price) Eight - 2 hours classes New $84.95 Y September 1, 2020 Euchre Six - 2 hour classes $38.05 $39.82 Y September 1, 2020 Euchre (Adult Price) Six - 2 hour New $74.34 Y September 1, 2020 Computers/Windows 10 Six - 2 hour classes $54.87 $57.52 Y September 1, 2020 Computers (Adult Price) Six - 2 hour classes New $84.96 Y September 1, 2020 Guitar Ten - 1 hour $61.95 $61.95 Y No Increase Learn to play pool Ten - 1 hour classes $35.40 $39.82 Y September 1, 2020 Learn to play pool (Adult Price) Ten - 1 hour classes New $61.95 Y September 1, 2020 Learn to Skate Ten - 1 hour classes $38.05 $39.92 Y September 1, 2020 Spanish (all levels) Ten - 2 hour classes $44.25 $44.25 Y No Increase Pickleball Ten - 2 hour classes $48.67 $48.67 Y No Increase Cooking Six - 1.5 hour $57.52 $60.18 Y September 1, 2020 Cooking (Adult Price) Six - 1.5 hour classes New $99.56 Y September 1, 2020 Tai Chi Ten - 1 hour classes $29.20 $35.40 Y September 1, 2020 Tai Chi (Adult Price) Ten - 1 hour classes New $66.37 Y September 1, 2020 Crochet / Knitting Eight - 2 hours classes New $38.05 Y September 1, 2020 Crochet / Knitting (Adult Price) Eight - 2 hours classes New $74.36 Y September 1, 2020 Crochet - Beginner Ten - 2 hour classes New $47.79 Y September 1, 2020 American Sign Language Ten - 1 hour classes $38.05 $38.05 Y No Increase Photography 55+ Eight- 2 hour classes $50.44 $50.44 Y No Increase !pad / Computer Tech Programs Six - 2 hour classes $53.98 $57.52 Y September 1, 2020 Badminton Ten - 2 hour classes $50.44 $50.44 Y No Increase Bridge (all levels) Ten - 2.5 hour classes $41.59 $43.36 Y September 1, 2020 French (all levels) Ten - 2 hour classes New $44.25 Y September 1, 2020 Ukulele Ten - 1 hour classes New $61.95 Y September 1, 2020 Intro to Facebook Six - 2 hour classes New $54.87 Y September 1, 2020 Silk Painting Nine - 2 hour classes New $100.00 Y September 1, 2020 Cooking from Around the World Six - 3 hour classes New $75.22 Y September 1, 2020 Workshops Life Writing One - 2 hour class $14.16 $14.16 Y No Increase Floral Creations One - 2 hour class $57.52 $57.52 Y No Increase Jewelry Creations One - 2.5 hour class $48.67 $51.32 Y September 1, 2020 Paint Like a Master Workshop One - 2 hour class $22.12 $22.12 Y No Increase Museum Programs Kids in the Village Summer Craft & One - 2 hour class Games Program $10.00 $10.40 Y April 1, 2020 Mother's Day Tea One - 1.5 hour sitting $24.78 $25.66 Y April 1, 2020 Summer Solstice/Harvest Suppers One - 3 hour class $58.41 $61.94 Y April 1, 2020 Heritage Cooking Workshop One - 3 hour class $29.20 $30.08 Y April 1, 2020 Heritage Cooking Workshop One - 5 hour class $49.56 $51.32 Y April 1, 2020 PMV Workshop One - 3 hour class $20.00 $20.58 Y April 1, 2020 Themed Tea Workshop One - 2 hour presentation $30.97 $33.63 Y April 1, 2020 Give it a Try One - 2 hour class $10.00 $10.40 Y April 1, 2020 Camps March Break Camp (Arts/Sports/Mini/Skate) Extend a Camp Five days $84.00 $86.00 N September 1, 2020 Full Day Program Five days $210.00 $213.00 N September 1, 2020 Junior Chef Camp Five Days $252.00 $252.00 N No Increase Breakdance Camp Five Days $210.00 $215.00 N September 1, 2020 Specialty Camps (Basketball, Drama) New $233.00 N March 1, 2020 - 169 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl.(Y/N) HST) HST Applicable Proposed Fee Effective Date Summer Camps - Extend -a -Camp 4 Days $68.00 $70.00 N September 1, 2020 5 Days $84.00 $86.00 N September 1, 2020 Summer Camps - Adventure/Art/Sports/Mini Pidaca/Museum Full Day Program Four days $170.00 $173.00 N September 1, 2020 Five days $210.00 $213.00 N September 1, 2020 Summer Camps - Dance/Drama & Junior Firefighter Full Day Program Four days $185.00 $188.00 N September 1, 2020 Five days $230.00 $233.00 N September 1, 2020 Specialty Arts Camp Four days $194.00 $194.00 N No Increase Five days $244.00 $244.00 N No Increase Counsellor in Training Ten days $312.00 $315.00 N September 1, 2020 Assistant Counsellor Minimum 4 weeks $123.90 $125.66 Y September 1, 2020 PA Day Camps One Day $42.00 $42.00 N No Increase PA Day Camps Extended Care One Day $16.00 $16.00 N No Increase Contract Camps Skateboard Camp $161.06 $200.00 Y September 1, 2020 Memberships: Pickering Recreation Complex * Pre Expansion Memberships * Health Club Adult, daytime Annual $506.00 $506.00 Y No Increase * Racquetball Adult Daytime, Annual $536.00 $536.00 Y No Increase * Combination Adult Full, Annual $735.00 $735.00 Y No Increase Adult, grandfather, full, corp Annual $590.00 $590.00 Y No Increase Night Hawk Annual $267.00 $267.00 Y No Increase * Tennis Adult Resident, Daytime, Annual $542.00 $542.00 Y No Increase * Tennis Adult Non-resident, Daytime, Annual $638.00 $638.00 Y No Increase * Golden Adult Full, Annual $1,395.00 $1,395.00 Y No Increase Adult Daytime, Annual $1,190.00 $1,190.00 Y No Increase New Expansion Memberships Basic Health Adult Annual $438.00 $438.00 Y No Increase Adult Seasonal $197.00 $197.00 Y No Increase Adult Corporate $350.00 $350.00 Y No Increase Youth Annual $265.00 $265.00 Y No Increase Youth Seasonal $120.00 $120.00 Y No Increase Family Annual $936.00 $936.00 Y No Increase - 1'10 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl.(YIN) HST) HST Applicable Proposed Fee Effective Date Health + Adult Annual $645.00 $645.00 Y No Increase Adult Seasonal $290.00 $290.00 Y No Increase Adult Corporate $516.00 $516.00 Y No Increase Youth Annual $322.00 $322.00 Y No Increase Youth Seasonal $145.00 $145.00 Y No Increase Family Annual $1,289.00 $1,289.00 Y No Increase Student Annual $516.00 $516.00 Y No Increase Basic Squash Adult Annual $567.00 $567.00 Y No Increase Seasonal $255.00 $255.00 Y No Increase Adult corporate Annual $454.00 $454.00 Y No Increase Youth Annual $255.00 $255.00 Y No Increase Seasonal $114.00 $114.00 Y No Increase Family Annual $1,104.00 $1,104.00 Y No Increase Squash + Adult Annual $710.00 $710.00 Y No Increase Adult Seasonal $320.00 $320.00 Y No Increase Adult Corporate $568.00 $568.00 Y No Increase Youth Annual $355.00 $355.00 Y No Increase Youth Seasonal $160.00 $160.00 Y No Increase Family Annual $1,420.00 $1,420.00 Y No Increase Student Annual $568.00 $568.00 Y No Increase Basic Racquetball Adult Annual $515.00 $515.00 Y No Increase Seasonal $232.00 $232.00 Y No Increase Adult corporate Annual $412.00 $412.00 Y No Increase Youth Annual $231.00 $231.00 Y No Increase Seasonal $104.00 $104.00 Y No Increase Family Annual $1,004.00 $1,004.00 Y No Increase Racquetball + Adult Annual $646.00 $646.00 Y No Increase Adult Seasonal $291.00 $291.00 Y No Increase Adult Corporate $517.00 $517.00 Y No Increase Youth Annual $336.00 $336.00 Y No Increase Youth Seasonal $151.00 $151.00 Y No Increase Family Annual $1,305.00 $1,305.00 Y No Increase Basic Tennis (Resident) Adult Resident Annual $567.00 $567.00 Y No Increase Resident Seasonal $255.00 $255.00 Y No Increase Youth Resident Annual $255.00 $255.00 Y No Increase Resident Seasonal $114.00 $114.00 Y No Increase Family Resident Annual $1,104.00 $1,104.00 Y No Increase Tennis + (Resident) Adult Resident Annual $714.00 $714.00 Y No Increase Resident Seasonal $321.00 $321.00 Y No Increase - 171 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective Date Youth Resident Annual $355.00 $355.00 Y No Increase Resident Seasonal $160.00 $160.00 Y No Increase Family Resident Annual $1,420.00 $1,420.00 Y No Increase Basic Tennis (Non -Resident) Adult Non-resident Annual $646.00 $646.00 Y No Increase Non-resident Seasonal $290.00 $290.00 Y No Increase Youth Non-resident Annual $323.00 $323.00 Y No Increase Non-resident Seasonal $145.00 $145.00 Y No Increase Family Non-resident Annual $1,292.00 $1,292.00 Y No Increase Tennis + (Non -Resident) Adult Non-resident Annual $827.00 $827.00 Y No Increase Non-resident Seasonal $372.00 $372.00 Y No Increase Youth Non-resident Annual $414.00 $414.00 Y No Increase Non-resident Seasonal $186.00 $186.00 Y No Increase Family Non-resident Annual $1,655.00 $1,655.00 Y No Increase Golden Adult Annual $1,670.00 $1,670.00 Y No Increase Adult Seasonal $751.00 $751.00 Y No Increase Adult Corporate $1,336.00 $1,336.00 Y No Increase Youth Annual $611.00 $611.00 Y No Increase Youth Seasonal $275.00 $275.00 Y No Increase Family Annual $3,115.00 $3,115.00 Y No Increase Fitness Class Memberships Basic Fitness Adult Annual $447.00 $447.00 Y No Increase Adult Seasonal $200.00 $200.00 Y No Increase Youth Annual $265.00 $265.00 Y No Increase Youth Seasonal $120.00 $120.00 Y No Increase Family Annual $936.00 $936.00 Y No Increase Fitness + Adult Annual $549.00 $549.00 Y No Increase Adult Seasonal $247.00 $247.00 Y No Increase Memberships: Pickering Rec. Complex and Dunbarton Indoor Pool Aquatic Memberships Adult Annual $189.00 $189.00 Y No Increase Family Annual $322.00 $322.00 Y No Increase Youth/Disabled/Senior Annual $127.00 $127.00 Y No Increase Adult Seasonal $82.00 $82.00 Y No Increase Family Seasonal $120.00 $120.00 Y No Increase Youth/Disabled/Senior Seasonal $52.00 $52.00 Y No Increase Aquatic + Adult Annual $310.00 $310.00 Y No Increase Youth/Disabled/Senior Annual $195.00 $195.00 Y No Increase Adult Seasonal $170.00 $170.00 Y No Increase Youth/Disabled/Senior Seasonal $107.00 $107.00 Y No Increase Admissions & Passes Pickering Museum Village Season Pass Family (2 adults, 5 children) $75.22 $88.50 Y April 1, 2020 - 17 2 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective Date Season Pass Twin (1 adult, 1 guest) $48.67 $50.22 Y April 1, 2020 Admissions & Passes Fitness Admissions Fitness Room Single Admission $12.00 $12.00 Y No Increase Fitness Room Five Pass $60.00 $60.00 Y No Increase Studio A, B, C Aquafit One and half class $18.00 $18.00 Y No Increase Studio A, B, C Aquafit Drop in Non -Member $12.50 $12.50 Y No Increase Registered Group Fitness Programs - Non Members Drop -In Pricing $12.50 $12.50 Y No Increase Registered Group Fitness Programs - For Specialty Health Members Drop -In Pricing $3.50 $3.50 Y No Increase Arena Admissions Public Skating Single Admission - Youth $3.54 $3.54 Y No Increase Ten Pass - Youth $26.55 $26.55 Y No Increase Single Admission - Adult $4.42 $4.42 Y No Increase Ten Pass - Adult $35.40 $35.40 Y No Increase Family Pass $13.27 $13.27 Y No Increase Family 10 - Pass $75.22 $79.65 Y No Increase Parent & Tot Single Adult Admission $2.66 $2.66 Y No Increase Non Prime Time Skate Single Admission $1.33 $1.33 Y No Increase Shinny Single Admission $4.43 $4.43 Y No Increase Twenty Pass $72.56 $72.56 Y No Increase Special Promotion (Toonie Skate) $1.77 $1.77 Y No Increase (Family Day Skate) Youth Single $1.77 $1.77 Y No Increase Family Single $4.43 $4.43 Y No Increase Racquet Sports Admissions Squash/Racquetball Prime Time $14.00 $14.00 Y No Increase Non -prime Time $11.00 $11.00 Y No Increase Tennis Prime Time $34.50 $34.50 Y No Increase Non -prime Time $27.50 $27.50 Y No Increase Family Day Activity Passport $20.00 $20.00 Y No Increase Indoor Golf *New Non -Prime M to F up to 5:00 pm New $24.00 Y April 1, 2020 Prime M to F after 5:00 pm & WE New $30.00 Y April 1, 2020 Swimming Admissions Youth/Senior/Disabled Single Admission $2.88 $2.88 Y No Increase Youth/Senior/Disabled Ten Pass $23.90 $23.90 Y No Increase Adult Single $4.43 $4.43 Y No Increase Adult Ten Pass $35.40 $35.40 Y No Increase Family Single $9.25 $9.25 Y No Increase Family Ten Pass $76.00 $76.00 Y No Increase Museum Admissions - General Public Admissions Adults Single Admission $8.85 $9.07 Y April 1, 2020 Student/Senior Single Admission $7.97 $8.18 Y April 1, 2020 Children Single Admission $6.20 $6.41 Y April 1, 2020 Family Single Admission $26.55 $27.43 Y April 1, 2020 - 173 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective Date Museum Admissions - Education Tours School Tours - Intro to Pioneers Half day, per student $8.25 $8.50 N April 1, 2020 School Tours - Winter Celebrations Half day, per student $9.25 $9.50 N April 1, 2020 School Tours - Community Connections Half day, per student $8.50 $8.75 N April 1, 2020 School Tours - School Days Half day, per student $8.25 $8.50 N April 1, 2020 School Tours - Wonderful Wool Half day, per student $8.25 $8.50 N April 1, 2020 School Tours - Weaving Full day, per student $14.25 $16.25 N April 1, 2020 School Tours - Conflict and Change Full day, per student $14.75 $15.25 N April 1, 2020 School Tours - Toys, Games and Leisure Activities Full day, per student $14.00 $14.50 N April 1, 2020 School Tours - Stencilling Full day, per student $14.00 $14.50 N April 1, 2020 School Tours - Blacksmithing Full day, per student $15.25 $15.75 N April 1, 2020 A Spirit Walk Student Performance / Educ. lesson $11.00 $11.25 N April 1, 2020 School Tours - Underground Railroad Full day, per student $14.75 $15.25 N April 1, 2020 Museum Admissions - Public Booked Tours Public Booked Tours 2 hrs, per person $8.85 $9.29 Y April 1, 2020 Public Booked Program 90 minutes, per person New $9.07 Y April 1, 2020 Rental Fees: Pickering Rec. Complex and Don Beer Arena Ice Rental Rates Pickering Youth Affiliate Hourly rate, prime time $188.00 $196.00 Y September 1, 2020 Hourly rate, non -prime time $135.00 $140.00 Y September 1, 2020 Adults & Residents Affiliate Hourly rate, prime time $232.00 $241.00 Y September 1, 2020 Hourly rate, non -prime time $165.00 $172.00 Y September 1, 2020 Non -Resident Hourly rate, prime time $250.00 $260.00 Y September 1, 2020 Hourly rate, non -prime time $190.00 $198.00 Y September 1, 2020 Elementary Schools Hourly rate, prime time $188.00 $188.00 Y No Increase Hourly rate, non -prime time $65.00 $65.00 Y No Increase High School Hourly rate, prime time $205.00 $205.00 Y No Increase Hourly rate, non -prime time $65.00 $65.00 Y No Increase Industrial/Commercial Hourly rate, prime time $232.00 $241.00 Y September 1, 2020 Hourly rate, non -prime time $165.00 $172.00 Y September 1, 2020 Summer Ice (Hourly prime time) $225.00 $234.00 Y September 1, 2020 Summer Ice (Hourly non -prime time) $160.00 $166.00 Y September 1, 2020 Pad Rental Leagues Hourly rate $85.00 $85.00 Y No Increase General Flat rate, full day $1,932.00 $1,932.00 Y No Increase General Hourly rate $91.00 $91.00 Y No Increase Day -Camp Use (Weather related) Hourly rate $14.00 $14.00 Y No Increase Pickering Museum Village Heritage Buildings & Spaces (rentals available from April to October, before dusk) Resident Flat rate, 3 hours day of rental $530.00 $530.00 Y No Increase Non -Resident Flat rate, 3 hours day of rental $575.00 $575.00 Y No Increase Resident Flat rate (8 hours max) $795.00 $795.00 Y No Increase Non -Resident Flat rate (8 hours max) $915.00 $915.00 Y No Increase Community Group Flat rate, max. 4 hours (during office hours) $140.00 $140.00 Y No Increase Rentals - additional staff Hourly rate required for additional staffing requirements or on Stat Holidays at large bookings/private events or on Stat Holidays $40.00 $40.00 Y No Increase - 174 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl.(YIN) HST) HST Applicable Proposed Fee Effective Date Grounds for Photos (rentals available from April to October, before dusk) Resident Flat rate, 2 hours day of rental $155.00 $160.00 Y April 1, 2020 Non -Resident Flat rate, 2 hours day of rental $175.00 $180.00 Y April 1, 2020 Photography Club Flat rate, max. 4 hours (public hrs.) $140.00 $145.00 Y April 1, 2020 Pickering Rec. Complex & Dunbarton Indoor Pool Pool Rentals Private Rental - Rec Complex Hourly rate, max 19 (RC) $120.00 $120.00 Y No Increase Private Rental - Dunbarton Pool Hourly rate, max 19 (DIP) $107.00 $107.00 Y No Increase Private Rental - Rec Complex Hourly rate, max 50 (RC) $145.00 $145.00 Y No Increase Private Rental Hourly rate, max 50 (DIP) $126.00 $126.00 Y No Increase Minor Sport Group Hourly rate (RC) $76.00 $76.00 Y No Increase Minor Sport Group Hourly rate (DIP) $80.00 $80.00 Y No Increase Extra Lifeguard Hourly rate $29.00 $29.00 Y No Increase Instructor Hourly rate $33.00 $33.00 Y No Increase Board of Education Hourly rate $72.00 $72.00 Y No Increase Swim Meet Hourly rate $148.00 $148.00 Y No Increase Pickering Rec. Complex Facilities Mat Room Off Court Training Hourly rate $27.00 $27.00 Y No Increase Martial Arts Hourly rate $33.00 $34.00 Y April 1, 2020 After Hour Tennis Rentals Four Courts Hourly rate $126.00 $126.00 Y No Increase Pool & Fitness Meeting Room Swim Party Rental Flat rate, 1.5 hours $43.00 $43.00 Y No Increase Meeting Room 2 or 3 Resident Flat rate, whole day $178.00 $178.00 Y No Increase Non-resident Flat rate, whole day $220.00 $222.00 Y April 1, 2020 Resident Hourly rate $35.00 $35.00 Y No Increase Non-resident Hourly rate $47.00 $47.00 Y No Increase Daytime, business, resident Flat rate, business hours $115.00 $115.00 Y No Increase Daytime, business, non-resident Flat rate, business hours $147.00 $147.00 Y No Increase Community Group Flat rate, max. 4 hours $40.00 $40.00 Y No Increase Meeting Rooms 2 & 3 Resident Flat rate, whole day $286.00 $286.00 Y No Increase Non-resident Flat rate, whole day $378.00 $378.00 Y No Increase Resident Hourly rate $55.00 $55.00 Y No Increase Non-resident Hourly rate $68.00 $68.00 Y No Increase Daytime, business, resident Flat rate, business hours $154.00 $154.00 Y No Increase Daytime, business, non-resident Flat rate, business hours $194.00 $194.00 Y No Increase Community Group Flat rate, max. 4 Hours $70.00 $70.00 Y No Increase O'Brien Meeting Room A or B Resident Flat rate, whole day $243.00 $255.00 Y April 1, 2020 Non-resident Flat rate, whole day $304.00 $319.00 Y April 1, 2020 Resident Hourly rate $52.00 $52.00 Y No Increase Non-resident Hourly rate $57.00 $65.00 Y April 1, 2020 Daytime, business, resident Flat rate, business hours $109.00 $109.00 Y No Increase Daytime, business, non-resident Flat rate, business hours $147.00 $147.00 Y No Increase - 175 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl. HST) HST Applicable (Y/N) Proposed Fee Effective Date Community Group Flat rate, max. 4 hours $44.00 $44.00 Y No Increase O'Brien Meeting Rooms A & B Resident Flat rate, whole day $507.00 $507.00 Y No Increase Non-resident Flat rate, whole day $620.00 $634.00 Y April 1, 2020 Resident Hourly rate $105.00 $105.00 Y No Increase Non-resident Hourly rate $131.00 $131.00 Y No Increase Daytime, business, resident Flat rate, business hours $225.00 $236.00 Y April 1, 2020 Daytime, business, non-resident Flat rate, business hours $289.00 $295.00 Y April 1, 2020 Tournament bookings Flat rate, per day $241.00 $254.00 Y April 1, 2020 Community Group Flat rate, max. 4 hours $77.00 $77.00 Y No Increase New Year's Eve Flat rate, whole day $1,008.00 $1,008.00 Y No Increase Pickering Rec. Complex East or West Salon Resident Flat rate, whole day (Monday - Sunday) $754.00 $754.00 Y No Increase Non-resident Flat rate, whole day (Monday - Sunday) $945.00 $945.00 Y No Increase Sunday, resident Flat rate, daytime $520.00 $520.00 Y No Increase Sunday, non-resident Flat rate, daytime $595.00 $650.00 Y April 1, 2020 Children's Banquets Flat rate, max. 4 hours $170.00 $170.00 Y No Increase New Year's Eve, resident Flat rate, whole day $1,659.00 $1,659.00 Y No Increase New Year's Eve, non-resident Flat rate, whole day $1,827.00 $2,073.00 Y April 1, 2020 Special Events Musical Flat rate, resident/community group Entertainment/Private Concerts*** $1,916.00 $1,916.00 Y No Increase Resident 1/2 Day Flat rate, max. 6 hours $385.00 $385.00 Y No Increase Non-resident 1/2 Day Flat rate, max. 6 hours $488.00 $488.00 Y No Increase Pickering Recreation Complex East & West Salons (Both Rooms) Resident Flat rate, whole day (Monday - Sunday) $1,344.00 $1,344.00 Y No Increase Non-resident Flat rate, whole day (Monday - Sunday) $1,748.00 $1,748.00 Y No Increase Sunday, resident Flat rate (daytime) $892.00 $892.00 Y No Increase Sunday, non-resident Flat rate (daytime) $1,039.00 $1,115.00 Y April 1, 2020 New Year's Eve, resident Flat rate $2,514.00 $2,514.00 Y No Increase New Year's Eve, non-resident Flat rate $2,767.00 $2,767.00 Y No Increase Special Events Musical Flat rate - resident/community group only Entertainment/Private Concerts*** $3,832.00 $3,832.00 Y No Increase Deposit $656.00 $656.00 Y No Increase Resident 1/2 Day Flat rate, max. 6 hours $732.00 $732.00 Y No Increase Non-resident 1/2 Day Flat rate, max. 6 hours $850.00 $850.00 Y No Increase George Ashe Community Centre Paris or Franklin Meeting Room Resident Flat rate $390.00 $390.00 Y No Increase Non-resident Flat rate $572.00 $572.00 Y No Increase Daytime, business, resident Flat rate $113.00 $119.00 Y April 1, 2020 Daytime, business, non-resident Flat rate $131.00 $149.00 Y April 1, 2020 Community Group Flat rate $33.00 $33.00 Y No Increase Resident Hourly rate $52.00 $52.00 Y No Increase Non-resident Hourly rate $84.00 $84.00 Y No Increase After School Admissions $40.00 $40.00 N No Increase Paris & Franklin Meeting Rooms Resident Flat rate $708.00 $708.00 Y No Increase Non-resident Flat rate $935.00 $935.00 Y No Increase - 176 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl.(Y/N) HST) HST Applicable Proposed Fee Effective Date Daytime, business, resident Flat rate $199.00 $238.00 Y April 1, 2020 Daytime, business, non-resident Flat rate $273.00 $292.00 Y April 1, 2020 Community Group Flat rate $33.00 $33.00 Y No Increase Resident Hourly rate $97.00 $104.00 Y April 1, 2020 Non-resident Hourly rate $120.00 $130.00 Y April 1, 2020 New Year's Eve, resident Flat rate $1,455.00 $1,455.00 Y No Increase Children's Banquets, resident Flat rate, resident/community group $150.00 $150.00 Y No Increase Don Beer Banquet Hall Resident Flat rate $567.00 $567.00 Y No Increase Non-resident Flat rate $598.00 $709.00 Y April 1, 2020 Daytime, business, resident Flat rate $220.00 $220.00 Y No Increase Daytime, business, non-resident Flat rate $173.00 $275.00 Y April 1, 2020 Sunday to Thursday, resident Hourly rate $64.00 $68.00 Y April 1, 2020 Sunday to Thursday, non-resident Hourly rate $63.00 $85.00 Y April 1, 2020 Sunday, resident Flat rate (daytime) $399.00 $399.00 Y No Increase Sunday, non-resident Flat rate (daytime) $546.00 $546.00 Y No Increase Children's Banquets (Community Flat rate Group Only) $151.00 $151.00 Y No Increase Tournament Rate Flat rate, daily, Don Beer only $273.00 $284.00 Y April 1, 2020 New Year's Eve, resident Flat rate $1,146.00 $1,146.00 Y No Increase New Year's Eve, non-resident Flat rate $1,335.00 $1,432.00 Y April 1, 2020 West Shore Community Centre Resident Flat rate $725.00 $725.00 Y No Increase Non-resident Flat rate $945.00 $945.00 Y No Increase Daytime, business, resident Flat rate $205.00 $215.00 Y April 1, 2020 Daytime, business, non-resident Flat rate $295.00 $295.00 Y No Increase Sunday to Thursday, resident Hourly rate $93.00 $93.00 Y No Increase Sunday to Thursday, non-resident Hourly rate $126.00 $126.00 Y No Increase Friday, resident Flat rate $546.00 $546.00 Y No Increase Friday, non-resident Flat rate $708.00 $708.00 Y No Increase Children's Banquets (Community Flat rate Group Only) $150.00 $150.00 Y No Increase New Year's Eve, resident Flat rate $1,543.00 $1,543.00 Y No Increase New Year's Eve, non-resident Flat rate $1,780.00 $1,929.00 Y April 1, 2020 East Shore Community Centre Room 2 or Room4 - Meeting Resident Hourly rate $34.00 $40.00 Y April 1, 2020 Non -Resident Hourly rate $48.00 $50.00 Y April 1, 2020 Gymnasium - Meeting/Sports Resident Hourly rate $51.00 $56.00 Y April 1, 2020 Non -Resident Hourly rate $58.00 $70.00 Y April 1, 2020 Room 2 and Room 4 - Social Resident Flat rate $260.00 $260.00 Y No Increase Non -Resident Flat rate $347.00 $347.00 Y No Increase New Years Eve - Resident Flat rate $535.00 $535.00 Y No Increase New Years Eve - Non -Resident Flat rate $698.00 $698.00 Y No Increase Gymnasium - Social Resident Flat rate $556.00 $556.00 Y No Increase Non -Resident Flat rate $661.00 $695.00 Y April 1, 2020 New Year's Eve, resident Flat rate $1,092.00 $1,092.00 Y No Increase - 177 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl.(YIN) HST) HST Applicable Proposed Fee Effective Date New Year's Eve, non-resident Flat rate $1,270.00 $1,365.00 Y April 1, 2020 Community Room Daily Flat rate $353.00 $353.00 Y No Increase Meeting - Resident Hourly rate $42.00 $42.00 Y No Increase Meeting - Non -Resident Hourly rate $50.00 $53.00 Y April 1, 2020 Social - Resident Hourly rate $66.00 $66.00 Y No Increase Social - Non -Resident Hourly rate $74.00 $82.00 Y April 1, 2020 Rental Extra Fees Listing Community Groups 12 bookings $150.00 $150.00 Y No Increase Administration Fee $40.00 $40.00 Y No Increase Maintenance Fee Hourly rate $33.00 $35.00 Y April 1, 2020 Damage/Security Deposit $300.00 $300.00 Y No Increase Damage/Security Deposit (Jack & Jill Parties) (Refundable) $500.00 $500.00 Y No Increase New Staff Overtime for Event Hourly rate (early/late opening) $60.00 $63.00 Y April 1, 2020 Performing Rights Tariff Without Flat rate (301 - 500 capacity) Dancing - Banquet Hall $61.69 $61.69 Y No Increase Performing Rights Tariff Without Flat rate (1 - 101 capacity) Dancing - George Ashe Community Centre Paris Room, George Ashe Community Centre Franklin Room, O'Brien Room A, O'Brien Room B, East Shore Community Centre Community Room, East Shore Community Centre Room #2 and East Shore Community Centre Room #4 $20.56 $20.56 Y No Increase Performing Rights Tariff Without Flat rate (101 - 300 capacity) Dancing - West Salon, East Salon, O'Brien Rooms, Don Beer, Westshore Community Centre, George Ashe Community Centre Banquet Hall and East Shore Community Centre Gymnasium $29.56 $29.56 Y No Increase Performing Rights Tariff With Flat rate (301 - 500 capacity) Dancing - Banquet Hall $123.38 $123.38 Y No Increase Performing Rights Tariff With Flat rate (1 - 101 capacity) Dancing - George Ashe Community Centre Paris Room, George Ashe Community Centre Franklin Room, O'Brien Room A, O'Brien Room B, East Shore Community Centre Community Room, East Shore Community Centre Room #2 and East Shore Community Centre Room #4 $41.13 $41.13 Y No Increase Performing Rights Tariff With Flat rate (101 - 300 capacity) Dancing - West Salon, East Salon, O'Brien Rooms, Don Beer, Westshore Community Centre, George Ashe Community Centre Banquet Hall, East Shore Community Centre Gymnasium $59.17 $59.17 Y No Increase - 178 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl.(YEN) HST) HST Applicable Proposed Fee Effective Date Events Pre -teen Dance Single Admission - purchased online in advance $8.85 $11.50 Y September 1, 2020 Poinsettia Tea Single Admission $7.07 $7.07 Y No Increase Big Band Single Admission $6.19 $6.19 Y No Increase Museum Events Adults $10.62 $10.84 Y April 1, 2020 Museum Events Students/Seniors $8.85 $9.07 Y April 1, 2020 Museum Events Children $6.64 $6.86 Y April 1, 2020 Museum Event Family $30.98 $31.86 Y April 1, 2020 A Spirit Walk Single Admission $22.12 $22.79 Y April 1, 2020 Artfest Vendor Fee Single Space $30.97 $30.97 Y No Increase Artist Vendor Premium Fee Single Space with Table and Tent $120.00 $119.47 Y March 1, 2020 Artist Vendor Fee at City Concerts in Single Space $22.12 $22.12 Y No Increase Community Event Application Fee Single occurrence application $25.00 $26.55 Y March 1, 2020 Community Festival Application Fee Single occurrence application $100.00 $106.21 Y March 1, 2020 Partner Event Application Fee Single occurrence application $250.00 $265.49 Y March 1, 2020 Miscellaneous Replacement Access Card $12.00 $12.00 Y No Increase Museum Filming/Photo Shoots Set dressing & clean Up, hourly $90.00 $92.75 Y April 1, 2020 Museum Filming/Photo Shoots Shooting time, hourly $200.00 $206.00 Y April 1, 2020 Museum Filming/Photo Shoots Shooting time, hourly after 14 hours $275.00 $283.25 Y April 1, 2020 Museum Filming/Photo Shoots Hourly Fee - additional site supervisor $40.00 $41.25 Y April 1, 2020 Kindergym Birthday Parties $168.14 $168.14 Y No Increase Creative Play Birthday Parties $168.14 $168.14 Y No Increase Dance Birthday Parties $168.14 $168.14 Y No Increase School Electives - Pottery 1.5 hour program/ pp based on 10 student $160.00 $160.00 N No Increase Pottery Birthday Parties $216.00 $216.00 Y No Increase Pottery Supplies: Annual Membership (Open Studio) $27.00 $28.32 Y September 1, 2020 Block of Clay $33.00 $34.51 Y September 1, 2020 Tool Kit $22.00 $23.00 Y September 1, 2010 Fitness Birthday Party $158.00 $158.00 Y No Increase Kinder Surprise Birthday Parties (Addition) $183.00 $183.00 Y No Increase Princess Birthday Party 11 Children $193.00 $193.00 Y No Increase Super Hero Party 11 Children $193.00 $193.00 Y No Increase Museum Birthday Parties 16 Children $194.69 $200.53 Y April 1, 2020 Equipment Rental (Gym @ ESCC) Charge for usage of sports equip. (no staff) $23.69 $23.69 Y No Increase Games Room Party (GALCC / 12 children ESCC) $147.79 $149.56 Y September 1, 2020 Games Room Party (GALCC / 24 children ESCC) $170.80 $180.53 Y September 1, 2020 Sensational Sports Parties 12 children $147.79 $149.56 Y September 1, 2020 Sensational Sports Parties 24 children $170.80 $180.53 Y September 1, 2020 Recreation Complex Filming Hourly $200.00 $200.00 Y No Increase Program Administration Fee HST will be added to applicable programs $11.00 $11.00 Y No Increase Membership Administration Fee $38.50 $38.50 Y No Increase NSF Charge Per cheque $48.00 $48.00 N No Increase Additional Receipt Charge Per family $5.00 $5.00 Y No Increase Food Truck various based upon event attendance Various Various Y No Increase - 179 - Culture & Recreation User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excl.(YIN) HST) HST Applicable Proposed Fee Effective Date Marketing Promotions City Brochure Advertising Community Group - Full Page $761.06 $761.06 Y No Increase Commercial Rate - Full Page $836.28 $836.28 Y No Increase Community Group - Half Page $490.27 $490.27 Y No Increase Commercial Rate - Half Page $566.81 $566.81 Y No Increase * Classes may vary from 5 to 15 weeks ** Classes may vary from 5 to 15 weeks. Single class participation is available *** Must also provide completed criteria listing prior to confirmation - 180 - Development Services User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Ap(Y/c)ble Proposed Fee Effective Date Miscellaneous Charges Curb Cut - new development not assumed by municipality, infill building permit or industrial/commercial development $48.00 per metre or part thereof with a minimum charge of $325.00 $48.00 per metre or part thereof with a minimum charge of $325.00 Y No Increase Curb Infill $185.00/m $185.00/m Y No Increase Sidewalk Repair $175.00/m2 $175.00/m2 Y No Increase Municipal Consent Fee $450.00/street $450.00/street N No Increase Stormwater Maintenance Fee $2,200.00/hectare $2,200.00/hectare N No Increase Cash -in -lieu of water quality treatment $40,000.00/imp.ha $40,000.00/imp.ha N No Increase Newspaper Box Pad Permit Application $50.00/box $50.00/box N No Increase Newspaper Box Installation $250.00 - $500.00 $250.00 - $500.00 N No Increase Newspaper Box Annual Maintenance $15.00/box $15.00/box N No Increase Road Cleaning Contract cost + 10% admin fee Contract cost + 10% admin fee Y No Increase Tree Removal Compensation 1 $500.00/tree to a max of $3,000.00/dwelling unit and $7,500.00/1000 m2or any part thereof for industrial and commercial developments $500.00/tree to a max of $3,000.00/dwelling unit and $7,500.00/1000 m2or any part thereof for industrial and commercial developments N No Increase Pool Enclosure Permit $350.00 $350.00 N No Increase Lot Grading Review Residential Lot Grading Review Fee $75.00/unit $75.00/unit N No Increase Infill Building Permit New Construction and/or Foundation Modification (any part thereof) $750.00 $750.00 N No Increase Addition to existing structure $75.00 $75.00 N No Increase Damage Deposits Pool $1,000.00 $1,000.00 N No Increase Water/Sewer Connection $1,000.00 $1,000.00 N No Increase Residential Building Permit -Rural up to $4,500.00 up to $4,500.00 N No Increase Residential Building Permit -Urban up to $5,000.00 up to $5,000.00 N No Increase Commercial Building $5,000.00 - 10,000.00 $5,000.00 - 10,000.00 N No Increase Fill/Topsoil Permit One Year Permit $1,000.00 + $1,000.00/hectare to a max of $5,000 + $2.00/m3 of imported fill $1,000.00 + $1,000.00/hectare to a total maximum fee of $5,000 + $2.001m3 of imported fill N No Increase One Year Extension $1,000.00 $1,000.00 N No Increase Penalty & Investigation Fee $5,000.00 $5,000.00 N No Increase Erosion & Sediment Control Security 100% of estimated cost of Erosion & Sediment Control Measures 100% of estimated cost of Erosion & Sediment Control Measures N No Increase Road Damage Security Rural Paved Road $5,000.00/km $5,000.00/km N No Increase Rural Surface Treat/Gravel Road $10,000.00/km $10,000.00/km N No Increase Subdivisions Engineering Review Based on total cost of Municipal Works 4 Based on total cost of Municipal Works 4 Engineering Review Fee 2 Detailed Design Package 1.25% with a minimum of $5,000.00 1.25% with a minimum of $5,000.00 N No Increase Surcharge for 4th Submission of Detailed Design Package (payable at submission) 3 33.3% of total Engineering Design Review Fee with a minimum of $2,600.00 33.3% of total Engineering Design Review Fee with a minimum of $2,600.00 N No Increase Additional surcharge for Submission of each Detailed Design Package after 4th Submission (payable at submission) 3 20% of total Engineering Design Review Fee with a minimum of $2,600.00 20% of total Engineering Design Review Fee with a minimum of $2,600.00 N No Increase - 181 - Development Services User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Ap(Y/c)ble Proposed Fee Effective Date Inspection Based on total cost of Municipal Works4 Based on total cost of Municipal Works4 <$250,000 8% with a minimum of $5,000 8% with a minimum of $5,000 N No Increase $250,000 - 500,000 6.00% 6.00% N No Increase $500,000 - $1.5 million 4.50% 4.50% N No Increase $1.5 million - $5.0 million 3.75% 3.75% N No Increase > $5 million 3.50% 3.50% N No Increase Site Plans Engineering Review Engineering Review Fee 2 Detailed Design Package Development Site Area <= 1,000 m 2, fixed fee of $1,000 Development Site Area <= 1,000 m 2, fixed fee of $1,000 N No Increase Development Site Area 1,001 m 2 to 3000 m 2 fixed fee of $3,000 Development Site Area 1,001 m 2 to 3000 m 2 fixed fee of $3,000 N No Increase Development Site Area > 3,001 m 2 based on the sliding scale of total cost of Civil Works 5 noted below Development Site Area > 3,001 m 2 based on the sliding scale of total cost of Civil Works 5 noted below N No Increase <$250,000 8% with a minimum of $5,000 8% with a minimum of $5,000 N No Increase $250,000 - $500,000 6.00% 6.00% N No Increase $500,000 - $1.5 million 4.50% 4.50% N No Increase $1.5 million - $5.0 million 3.75% 3.75% N No Increase > $5 million 3.50% 3.50% N No Increase Surcharge for submission of each Detailed Design Package after 3rd submission (payable at submission) 3 $2,600.00 $2,600.00 N No Increase Inspection Based on total cost of Civil Works 5 Inspection Fees Development Site Area <= 1,000 m2, fixed fee of $1,000 Development Site Area <= 1,000 m2, fixed fee of $1,000 N No Increase Development Site Area 1,001 m2 to 3000 m2 fixed fee of $3,000 Development Site Area 1,001 m2 to 3000 m2 fixed fee of $3,000 N No Increase Development Site Area > 3,001 m2 based on the sliding scale of total cost of Civil Works 5 noted below Development Site Area > 3,001 m2 based on the sliding scale of total cost of Civil Works 5 noted below N No Increase <$250,000 8% with a minimum of $5,000 8% with a minimum of $5,000 N No Increase $250,000 - $500,000 6.00% 6.00% N No Increase $500,000 - $1.5 million 4.50% 4.50% N No Increase $1.5 million - $5.0 million 3.75% 3.75% N No Increase > $5 million 3.50% 3.50% N No Increase Surcharge for more than two inspections required due to unaddressed deficiencies identified during earlier inspections (payable at inspection) $820.00 per inspection $820.00 per inspection N No Increase Land Division Engineering Review up to 4 proposed lots $1,500.00 $1,500.00 N No Increase >4 proposed lots if not completed as a Draft Plan of Subdivision $2,500.00 $2,500.00 N No Increase Clearance of Conditions up to 4 proposed lots $2,000.00 $2,000.00 N No Increase >4 proposed lots if not completed as a Draft Plan of Subdivision $5,000.00 $5,000.00 N No Increase - 182 - Development Services User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Ap(Y/c)ble Proposed Fee Effective Date Development Agreements Inspection 4% of the total cost of Municipal Works 4 4% of the total cost of Municipal Works 4 N No Increase Other Fees Re -circulation of Drawings due to revisions by Owner (payable at re- circulation) $2,600.00 $2,600.00 N No Increase Engineering Studies 6 (payable at submission of study) New Study $7,500.00 per Study $7,500.00 per Study N No Increase Update or amendment to existing study $2,500.00 per Study $2,500.00 per Study N No Increase Peer Reviews' Full recovery of City costs + 10% Admin. Fee Full recovery of City costs + 10% Admin. Fee Y No Increase Miscellaneous submissions not identified under a fee category as determined by the Director, Engineering Services or designate greater of percentage fee (based on total cost of Civil Works) 6.6% or estimated hourly rate $125/hr min of 4 hours greater of percentage fee (based on total cost of Civil Works) 6.6% or estimated hourly rate $125/hr min of 4 hours N No Increase Footnotes 1. Tree Removal Compensation to be calculated in accordance with the City of Pickering Tree Inventory, Preservation and Removal Compensation requirements, approved by Council January 15, 2018, Resolution # 387/18. 2. 75% of the Engineering Review Fee payable at 2nd Submission, with the resulting 25% payable at signature of subdivision/site plan agreement. 3. Above noted surcharges shall be discounted by 50% should less than half of the total plans/reports require revisions at the discretion of the Director, Engineering Services or designate. 4. Municipal Works are defined as all future owned Municipal Works, excluding sanitary and water distribution works. 5. Civil Works are defined as all privately owned Civil Works, excluding sanitary and water distribution works. 6. Review and approval of large scale 7. Applicant is responsible for the City's full costs of undertaking the peer review of any study, report, drawing submitted in support of the design. This would include, but is not limited to hydrogeological, geotechnical & Slope stability, fluvial geomorphology, soils etc. - 183 - Engineering Services User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date Driveway Widenings/Extensions $100 per application $100 per application N No Increase Driveway Entrance Curb Cut $48.00 per metre or part thereof with a minimum charge of $325.00 $48.00 per metre or part thereof with a minimum charge of $325.00 Y No Increase Pre-installed Storm Sewer Connection $700.00 $700.00 Y No Increase Road Occupancy Damage Deposit Smaller Commercial Project or Repetitive Utility Program (less than 1 month duration) $5,000.00 Security or Letter of Credit (1 month refundable) $5,000.00 Security or Letter of Credit (1 month refundable) N No Increase Larger Commercial Project or Repetitive Utility Program (less than 12 months duration) $10,000.00 Security or Letter of Credit (12 months refundable) $10,000.00 Security or Letter of Credit (12 months refundable) N No Increase - 184 - Finance Department User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date Bidders cost to pick bid document package. Price range based upon the size of the document package, drawings, soils report, consulting reports - relative to the size of the project Range: $50.00 to $250.00 Range: $50.00 to $250.00 N No Increase Letter of Credit Administration Draw Fee (Excluding Subdivision and Development Agreements) $250.00 $250.00 N No Increase Returned Payments $46.00 $46.00 N No Increase Electronic Payment Correction $46.00 $46.00 N No Increase Post Dated Cheque Retrieval Fee $46.00 $46.00 N No Increase New Roll Number Set Up Fee $50.00 $55.00 N March 1, 2020 Residential Apportionment Fee $50.00 $60.00 N March 1, 2020 Commercial Apportionment Fee $250.00 $250.00 N No Increase Ownership Change Administration Fee $35.00 $35.00 N No Increase Preparation of Property Tax Registration Extension Agreement $600.00 $600.00 N No Increase Receipt for Income Tax (per roll number) $10.00 $15.00 N March 1, 2020 *If you are 65 years of age or older as of December 31 of the year in question, the fee for an Income Tax Receipt for that year will be $0 for those properties in the RT tax class. $0.00 $0.00 N No Increase Property Tax Account Analysis/Research - includes archival records (One hour min.) $35.00/hr $35.00/hr N No increase Addition of water/sewer lien per roll number $25.00 $25.00 N No Increase Addition of POA lien per roll number $25.00 $25.00 N No Increase Addition of Development Charges lien per roll number $25.00 $25.00 N No Increase Duplicate Tax Bill per roll number $10.00 $10.00 N No Increase Statement of Account per roll number $10.00 $10.00 N No Increase Overdue/Arrears Notices $5.00 $5.00 N No Increase Tax Certificates - No Verbal provided $65.00 $65.00 N No Increase Tax Certificates Faxed (24 hour turn around) $85.00 $85.00 N No Increase 357/358 Applications (Depending on value of rebate) Fee for section 357 applications be waived for tax relief applications filed under s.357(1)(1.d) for poverty and sickness. $25.00 $25.00 N No Increase Tax Collection/Tax Registration Letters $35.00 $45.00 N March 1, 2020 Tax Billing for Mortgage Company (Annual fee for Final Payment Listing per roll number) $15.00 $15.00 N No Increase Farm Debt Letter $65.00 $65.00 N No Increase - 185 - Fire Services Department User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Ap(Y/N)ble Proposed Fee Effective Date Information Copy of Fire Incident Summary Report $150.00 $150.00 Y No Increase Fire Reports/Records (not applicable to formal requests in accordance with the Municipal Freedom of Information and Protection of Privacy Act, including requests from property owner and/or other government agencies) $150.00 $150.00 Y No Increase File Searches (Searches from our existing filing network) $150.00 $150.00 Y No Increase Inspections Legal Inspections (Generally requests from legal firms) $200.00 $200.00 Y No Increase Multi -Unit Residential Inspections (upon request) $200.00 $200.00 Y No Increase Boarding/Lodging/Rooming House Inspections (upon request) $200.00 $200.00 Y No Increase Institutional Inspections (upon request) $200.00 $200.00 Y No Increase Educational Occupancy Inspections (upon request) $200.00 $200.00 Y No Increase Mercantile Inspections (upon request) $200.00 $200.00 Y No Increase Business and Personal Services Inspections (upon request) $200.00 $200.00 Y No Increase Industrial Inspections (upon request) $200.00 $200.00 Y No Increase Day Care Inspections (upon request) $200.00 $200.00 Y No Increase Group/Foster Home Inspections (upon request) $200.00 $200.00 Y No Increase Occupant Load Inspections (upon request) $200.00 $200.00 Y No Increase Liquor Licensing Requests (includes occupant load calculations) (upon request) $200.00 $200.00 Y No Increase Inspection requests not within scheduled hours of work Actual Costs (if applicable, includes other additional rates) Actual Costs (if applicable, includes other additional rates) Y No Increase Federal and/or Provincial Property Inspections (upon request) (Not applicable to properties with a Memorandum of Understanding (MOU)) $410.00 $410.00 Y No Increase Alarm Response First response to malicious and/or nuisance false alarms, for same address, within 12 month period Nil Nil N No Increase Second and subsequent malicious and/or nuisance false alarms, for same address, within 12 month period, per fire apparatus dispatched $450.00 $450.00 N No Increase First response to false alarm as a result of work being performed on a fire alarm system or emergency system, for same address, within 12 month period Nil Nil N No Increase - 186 - Fire Services Department User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Ap(Y/N)ble Proposed Fee Effective Date Second and subsequent false alarm as a result of work being performed on a fire alarm system or emergency system, for same address, within 12 month period, per fire apparatus dispatched $450.00 $450.00 N No Increase First response to unapproved open air burning, for same address, within 12 month period Nil Nil N No Increase Second and subsequent response to unapproved open air burning, for same address, within 12 month period, per fire apparatus dispatched $450.00 $450.00 N No Increase Fires on or beside rail lines (Railway properties) Actual Costs (if applicable, includes use of fire apparatus and other additional rates) Actual Costs (if applicable, includes use of fire apparatus and other additional rates) N No Increase Other Security Key Safes (Boxes) $200.00 $200.00 Y No Increase If it is necessary to retain private contractor, rent special equipment not normally carried on a fire apparatus in order to determine origin and cause, suppress or extinguish a fire, preserve property, prevent fire spread, make safe or otherwise eliminate an emergency Actual Costs (If applicable, includes use of fire apparatus and other additional rates) Actual Costs (If applicable, includes use of fire apparatus and other additional rates) Y No Increase Standby for movie shoots Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Actual staffing costs plus $450.00 per hour for use of fire apparatus and any other additional rates Y No Increase Propane facility fire protection and safety review of Risk and Safety Management Plan $300.00 $300.00 Y No Increase Fire Extinguisher Training $200.00 $200.00 Y No Increase Fire apparatus on scene of a motor vehicle accident and/or fire for non resident (MTO Rates) $450.00 $450.00 N No Increase If Fire Services responds to a fire or other emergency at a property and incurs damage or contamination to equipment such as personal protective equipment, hoses or other non- consumable materials that require cleaning and decontamination or replacement thereof, as a result of the service to suppress or extinguish a fire, preserve property, prevent a fire from spreading, or otherwise control and eliminate an emergency, the property owner shall be charged the expenses incurred by Fire Services for cleaning and decontamination or replacement of equipment, as applicable. New Actual Costs Y March 1, 2020 - 187 - Legal Services User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date Notary $50.00 $50.00 N No Increase Agreements Subdivision $10,000.00 $10,000.00 Y No Increase Subdivision (Amending - Major) $2,500.00 $2,500.00 Y No Increase Subdivision (Amending - Minor) $1,000.00 $1,000.00 Y No Increase Site Plan Control (Standard) $1,500.00 $1,500.00 Y No Increase Site Plan Control (Custom) $2,500.00 $2,500.00 Y No Increase Site Plan Control (Amending) $750.00 $750.00 Y No Increase Development (Major) $7,500.00 $7,500.00 Y No Increase Development (Minor) $3,500.00 $3,500.00 Y No Increase Development (Amending - Major) $1,500.00 $1,500.00 Y No Increase Development (Amending - Minor) $750.00 $750.00 Y No Increase Pre -Servicing $3,500.00 $3,500.00 Y No Increase Pre -Servicing (Amending - Major) $1,200.00 $1,200.00 Y No Increase Pre -Servicing (Amending - Minor) $750.00 $750.00 Y No Increase Encroachment $1,000.00 $1,000.00 Y No Increase Encroachment (Renewal/Assignment) $200.00 $200.00 Y No Increase Demolition $500.00 $500.00 Y No Increase Model Home $1,200.00 $1,200.00 Y No Increase Miscellaneous, Road Improvements/ Road Construction, Road Servicing, Spatial Separation $1,200.00 $1,200.00 Y No Increase Development Processes Teraview - Title Search (Per PIN) $30.00 $30.00 Y No Increase Teraview or Laserfiche Document Download (Per Document) $20.00 $20.00 Y No Increase Teraview - Document Review/Sign-off $60.00 $60.00 Y No Increase Draft Plan Approval Clearance (M -Plan to Registry Office) $1,250.00 $1,250.00 Y No Increase Assumption - Plans of Subdivision $2,500.00 $2,500.00 Y No Increase Assumption - Road Servicing /Development Agreements $1,000.00 $1,000.00 Y No Increase Part Lot Control - Base Fee $1,000.00 $1,000.00 Y No Increase - Per Unit Fee $100.00 $100.00 Y No Increase - Secondary Process $150.00 $150.00 Y No Increase Road Related Processes Road Dedication/Naming $300.00 $300.00 Y No Increase Road Closing $1,200.00 $1,200.00 Y No Increase Release/Abandonment Processes Release of Agreements - Development, Encroachment, Licence, PreServicing, Demolition, Model Home $300.00 $300.00 Y No Increase Release of Miscellaneous Documents, Certificates/Orders, Postponements, Notices $350.00 $350.00 Y No Increase - 188 - Legal Services User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable Proposed Fee Effective Date Release/Abandonment of Easements (Requiring Council Approval) $500.00 $500.00 Y No Increase Acquisition/Disposal Transfer of Land $350.00 $350.00 Y No Increase Transfer of Easement $350.00 $350.00 Y No Increase Release/Abandonment of Easements (Storm Drainage-Vehicular/Pedestrian) $350.00 $350.00 Y No Increase Miscellaneous Processes Reporting/Disbursements (Max 5 documents) $150.00 $150.00 Y No Increase Reporting/Disbursements (Each additional document over 5) $50.00 $50.00 Y No Increase Right of Re-entry Letters/Assumption $150.00 $150.00 Y No Increase Administration Fee - Letter of Credit Draw Insurance (Per Draw) $250.00 $250.00 Y No Increase Permission to Enter Authorization (Over City Property) $250.00 $250.00 Y No Increase - 189 - Legislative Services User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable (YEN) Proposed Fee Effective Date Lotteries Bazaar, Break open Raffle 1.5% of gross prize value (minimum fee of $15.00) 1.5% of gross prize value (minimum fee of $15.00) N No Increase Other Marriage Licence $130.00/ea $130.00/ea N No Increase Marriage Ceremonies $275.00/ea $275.00/ea Y No Increase Burial Permits $25.00/ea $25.00/ea N No Increase Photocopying Up to five pages free — additional pages $0.50/ea $0.50/ea Y No Increase Council Agenda $350.00/yr $350.00/yr Y No Increase Executive/Planning Agenda $350.00/yr $350.00/yr Y No Increase Commissioning & Certification of Documents (commissioning for pension forms is unofficially exempt) $25.00 up to 5 signatures $5.00 per signature after 5 $25.00 up to 5 signatures $5.00 per signature after 5 N No Increase - 190 - Public Works User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Sports Tournaments - User Fee Excludes league tournaments $550.00/weekend (2-3 days) $275.00/day $550.00/weekend (2-3 days) $275.00/day Y No Increase Sport Camps- User Fee $750.00/week (Full Park) $375.00/week (Partial Park) $750.00/week (Full Park) $375.00/week (Partial Park) Y No Increase Park Permit Fee (0-49) Per Day $50.00 $50.00 Y No Increase Park Permit Fee (0-49) Per Day Community Group Not for Profit Rate $40.00 $50.00 Y March 1, 2020 Park Permit Fee (50-199) Per Day $150.00 $150.00 Y No Increase Park Permit Fee (50-199) Per Day Community Group Not for Profit Rate $125.00 $125.00 Y No Increase Park Permit Fee (200-349) Per Day $400.00 $400.00 Y No Increase Park Permit Fee (200-349) Per Day Community Group Not for Profit Rate $330.00 $330.00 Y No Increase Park Permit Fee (350-499) Per Day $650.00 $650.00 Y No Increase Park Permit Fee (350-499) Per Day Community Group Not for Profit Rate $540.00 $540.00 Y No Increase Park Permit Fee (500-999) Per Day $900.00 $900.00 Y No Increase Park Permit Fee (500-999) Per Day Community Group Not for Profit Rate $750.00 $750.00 Y No Increase Park Permit Fee (1000-4999) Per Day $1,200.00 $1,200.00 Y No Increase Park Permit Fee (1000-4999) Per Day Community Group Not for Profit Rate $1,000.00 $1,000.00 Y No Increase Park Permit Fee (5000+) Per Day $1,500.00 $1,500.00 Y No Increase Park Permit Fee (5000+) Per Day Community Group Not for Profit Rate $1,250.00 $1,250.00 Y No Increase Park Filming Permit (Per Day) $500.00 $500.00 Y No Increase Civic Complex Courtyard Permit Fee $20 per hour $20 per hour Y No Increase Non Commercial Photographer Park Permit Fee $50 per day $50 per day Y No Increase Special Events/Picnics/School Events - Picnic Tables (5 per load) - Delivery & Pick Up $135.00 $140.00 Y March 1, 2020 Special Events/Picnics/School Events - Garbage Cans (5 per load) Delivery & Pick Up $40.00 $45.00 Y March 1, 2020 Special Events/Picnics/BBQ's/School Events - Barricades (5 per load) Delivery & Pick Up $40.00 $45.00 Y March 1, 2020 Special Events/Picnics/School Events - Road Closure (Flat Rate) $60.00 $65.00 Y March 1, 2020 Temporary Fence Enclosures (Beer Tent) $186.00 $190.00 Y March 1, 2020 Sport Field Lighting Fee Youth Groups $13.00/hr Adult Groups $25.00/hr Youth Groups $13.00/hr Adult Groups $25.00/hr Y No Increase - 191 - Public Works User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Sports Field Booking Permit Fee (Adult) $125.00/field/season $10.00/per hour Y September 1, 2020 Sports Field Booking Permit Fee (Youth) $125.00/field/season $5.00/per hour Y September 1, 2020 Artificial Turf Soccer Field (Adult) Youth Groups $40/hr. Adult Groups $80/hr. Adult Groups $80/hr. Y No Increase Artificial Turf Soccer Field (Youth) Youth Groups $40/hr. Adult Groups $80/hr. Youth Groups $40/hr. Y No Increase Road Occupancy Permits $120.00 $125.00 N March 1, 2020 Road Occupancy Permits - Street Party New $125 N March 1 2020 Road Cut Degradation Fee $25/m2 of pavement cut $30/m2 of pavement cut Y March 1 2020 Driveway Entrance 9 metres x 400 millimetres $2,000.00 $2,100.00 Y March 1, 2020 Driveway Entrance 9 metres to 15 metres $2,000.00 Plus $175.00 per metre in excess of 9 metres Plus $45.00 per coupler when required $2,100.00 Plus $180.00 per metre in excess of 9 metres Plus $50.00 per coupler when required Y March 1, 2020 Driveway Entrance extension of existing culvert $175.00 per metre Plus $45.00 per coupler Min Charge $250.00 $180.00 per metre Plus $50.00 per coupler Min Charge $250.00 Y March 1 2020 Driveway Entrance, culvert other than as described above Contract Cost (time and material) Contract Cost (time & material) Y No Increase New rural driveway entrance (No Culvert) $1,000.00 $1,050.00 Y March 1, 2020 Commemorative Tree and Plaque $700.00 $700.00 N No Increase Commemorative Bench and Plaque $2,200.00 $2,200.00 N No Increase Hydro/lighting charges for tennis courts $340.00 per court per season $340.00 per court per season Y No Increase Seniors and Persons With Disabilities Snow Removal Program. Single/Family Income Level (CRA - Notice of Assessment) See below See below For those individuals receiving GAINS*, the fee for the Seniors and Persons With Disabilities Snow Removal Program will be $0.00 $0.00 $0.00 N No Increase Net Income <$77,580 $60.00 $61.95 Y March 1, 2020 Net Income >$77,581 and <$126,058 $90.00 $92.03 Y March 1, 2020 Net Income >$126,058 Not Eligible Not Eligible N/A - 192 - Public Works User Fee or Charge 2019 Current Fee (Excluding HST) 2020 Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date Special Events at Esplanade Park — Gazebo Backdrop/Sound/Wind Panels Delivery, Set Up & Pick Up $750.00 $750.00 Y No Increase Rental Extra Fees Listing Sport Field Security Deposit (Refundable) - Seasonal Permit Holders $500.00 $500.00 N No Increase Sport Field Security Deposit (Refundable) - Casual Permit Holders $200.00 $200.00 N No Increase Administration Fee $40.00 $40.00 Y No Increase Additional Staff fee for liquor licenced permits (per day) $60.00 $60.00 Y No Increase Park Damage/Security Deposit (Refundable) (0-99 people) $50.00 $50.00 N No Increase Park Damage/Security Deposit (Refundable) (100-199 people) $125.00 $125.00 N No Increase Park Damage/Security Deposit (Refundable) (200-499 people) $250.00 $250.00 N No Increase Park Damage/Security Deposit (Refundable) (500-999 people) $500.00 $500.00 N No Increase Park Damage/Security Deposit (Refundable) (1000-4999 people) $750.00 $750.00 N No Increase Park Damage/Security Deposit (Refundable) (5000+ people) $1,000.00 $1,000.00 N No Increase Road Occupancy Damage Deposit Smaller Commercial Project or Repetitive Utility Program (less than 1 month duration) $5,000.00 Security or Letter of Credit (1 month refundable) $5,000.00 Security or Letter of Credit (1 month refundable) N No Increase Larger Commercial Project or Repetitive Utility Program (less than 12 months duration) $10,000.00 Security or Letter of Credit (12 months refundable) $10,000.00 Security or Letter of Credit (12 months refundable) N No Increase * Guaranteed Annual Income System - 193 - 2020 Draft Current & Capital Budgets 0*d PICKERING Execue "B�naao Co+s, zmm„ reervary ozo pickering.ca Introduction Three Themes: A Traditional Budget Presentation Budget Impact on Residential Taxpayer Budget Related Issues and Opportunities Capital Budget Budget Report and Housekeeping Items B Everything You Wanted to Know About the Civic Centre but were Afraid to Ask C Pickering's Social Conscience — Financial Measure 4j PICKERING Page 2 pickerngca Budget Levy Increases 2001 to 2020 104 54 84 74 84 84 44 34 24 10 00 0a 4re — 1.8 BI a9 5.0 630 in 348 43 +•18 ]l0 173 198 ■1■ 11 Iii 1111 ■1■111111111111 2801 2000 2015 2007 2000 2011 2013 2015 2017 2015 2020 Average Properly Tar Teem Inc. Per Term 2026152009 6.004 2110 to 2014. 3.36% 2010142018 5.2440 Corte 273% Page 3 Attachment #2 to Rpt #FIN 02-20 - 194 - 1 How is the Residential Tax Bill Allocated? Pickering 30.42% Durham Region 55.00% School Boards 14.58% Residential Tax Bill Pickering Share Q4 I PICKERING Pam pickering.ca Budget Levy Impact on Residential Property Taxes Year Assessment City Region Education Total 2019 $578,000 $1,939.96 $3,507.75 $930.58 $6,378.29 2020 Increases: Levy 2.99% 2.42% Dollar 58.00 84.89 142.89 Total $1.997.96 $3.592.64 $930.58 $6.521.18 Percentage Increase 2.25% Pickering's Dollar Increase is less than Durham Region's. PICKERING Pa9a 5 picke,k,g.ca Pickering's 2020 Budget Levy Increase 2020 2418 2018 2012 1.96% 1.91% 2.25% 207% •aeglon •CO cdy 6 PICKERING pickePage F. 2/19/2020 - 195 - 2 2020 Budget Levy Increase Comparison with Our Durham Neighbours Municipality Percentage Increase (%) Pickering Ajax Whitby Oshawa Clarington 2.99 4.95 5.85 2.03 2.00 Oly 4 PICKERING Page pickering.ca Debt Akea4"Ar Cr Sldevialks, Roads 22 8% Parka 8.5% 2020 Budget Net Expenditures Breakdown 2020 Budget Allocation Flee 26.3% 610111011.. ProrreCas _.. Or 2020 Revenues Breakdown 29% • Reserm 12.e9t,r11 Funds 5a% Mer Munpal Penelbea kavenues . — • Cdy PICKERING Page 8 pickering.ca 2020 Bu Expeneitures Capilal Prom Cumpvt 6 Supplementary Tax Revenues Estornatea Assessment crow. a Net City Operations 9 Rare Stabilization Draws Base Budget Position Growth Related Increases 12 3 Semen Firefighters 277,500 06.2s 13 1 By -Law Position 98,000 Service Level Increases 14 Library - Sunday Ws E,ansion 35p00 15 Automated Speed Enforcement 150,000 16 Winter Control. Roads. P.2.2 Maintenance ;10 000 1 068 502 "1r Recommended Budget fljt24 ZStd.t21 2.99% Q4reg PICKERING Page 9 pickering.ca MN= 2/19/2020 - 196 - 3 f000p00 $525,000 84s0,000 0375,000 sw 24 hour shifts start January1, 2015 8225,000 0150,000 Fire Services Overtime Costs M1 Council Approved Hiring Cumulative M1 �fi 'N4 2017 2018 2019 2 2 2 2 4 6 Cor PICKERING Page 10 pickenng. a Automated Speed Enforcement CUNY SAFETY ZONE FINES INCRFASEO MUNICIPAL SPEED CAMERA COMING- SOON Cdy 401 PICKERING Page pickeng.ca Project Update on New Human Resources & Financial Information System Phase 1 — HR System Completed January 24, 2020 pay based on new HR System. Phase 1 — Core Financial System Proposed "Go Live Date" — May 1, 2020 Many, many changes coming to financial business processes New Chart of Accounts. After Council Approves the 2020 budget, budget books have to be converted into new chart of accounts. Phase 2 - HR System Recruiting Module Proposed "Go Live Date" — January 2, 2021 city PICKERING Page 12 pickering.ca 2/19/2020 - 197 - 4 Capital Budget Summary 2020 Capital Budget (Millions) 2020 Capital Budget (Binder) $58.7 Civic Centre Project 188.2 Proposed Capital Budget $2.0_2 Major Capital Projects of Interest: • Animal Shelter - $9.1 million • Seaton Fire Hall - $8.9 million • Road Resurfacing - $4.8 million city 4 PICKERING Page 13 pickering.ca City of Pickering 2020 Capital Budget by Financing Source • Rau 514•25501115., •Gov G. • Proparry Taves ▪ LC Rea Ford • FGT •liesS 97. ,,0 PICKERING pickering.ca Fleet Purchases 2013 to 2020 5 3.500,000 3.000.000 2.500.000 2.000.500 1,000,000 mo.0ao I'2013 201a ,l� o = • Light Lary VeMcks • Largo Fire Va.. Hybrid & E Vehicles Light Duty Vehicles 7 6 11 9 14 9 15 11 Dump Trucks 1 1 2 3 3 3 3 4 Large Fire Vehicles 0 1 1 0 1 1 1 1 • 4 or 5 Ton Lump Trucks (intrudes Gredaro) • MybXd b E Vebldes 2013 2014 2015 2016 2017 2018 2019 2020 3 1 2 city a PICKERING Page 15 pickering.ca 2/19/2020 - 198 - 5 User Fees Goal To charge comparable fees where there are other comparable municipal comparisons. Municipal Act permits the charging of fees for the municipality to recover its costs. User Fees are reviewed every year as part of the budget process. The User Fee schedule provides a summary of the City fees including all proposed changes. C °p PICKERING pickering.ca 2020 Budget Issues & Opportunities Property Tax Fairness Upper Tier Pickering 2019 Detach Home Assessment $454,000 $578,000 2019 Upper Tier General Rate 0.00505407 0.00505407 Upper Tier Taxes $2,294.55 $2,921.25 Difference $626 70 4 In 2021, is the start of a new reassessment cycle — do you think the gap will increase or decrease? Budget report will be asking Council to approve a recommendation that asks the Upper Tier to review property tax fairness with exploring the allocation of the Police budget from an assessment to a population based. e '„/ PICKERING pickering.ca 2020 Budget Issues & Opportunities Property Tax Fairness Upper Tier Pickering 2019 Detach Home Assessment $454,000 $578,000 2019 Upper Tier General Rate 0.00505407 0.00505407 Upper Tier Taxes $2,294.55 $2,921.25 Difference $676 70 Assume 33% Adjustment $206.81 What does 33% Adjustment mean for City Property Tax room? 206.81 10.6 Tax Points $19.40 0 tt 10.6 Tax Points Equals $7.06 Million PICKERING Based on 2020 Budget 2020 City Share Increase $578,000 2.99% $58.00 1% = $19.40 pickedw.ca 2/19/2020 - 199 - 6 514,00 ODO In weer eogo 2020 Budget Issues & Opportunities Development Charges Residential Development Charges Per Single Detached Dwelling br Greater Toronto Area Municipalities as olOctober 24.2019 Ili''' I I _ 1 , IIIIIIIII 1.11 111'1111 IIIIIIIII IIIIIIIIIIIIII IIII PICKERING Bill 108 — More Horner, More Choice that takes DC 'Softs Services" moves them to the CBC. pickenng.ca 2020 Budget Issues & Opportunities Community Benefit Charge (CBC) Former "Soft Services" under the Development Charges Act (DCA) are now going to be funded under the CBC. Soft Services are: parks, community centres, trails, non -road studies and libraries. Hard Services under the DCA for Pickering includes: roads, bridges, sidewalks, fire protection, storm water management, studies related to hard services and operation centre component that is used for roads related functions. The CBC fee or rate will be calculated as follows: Rate (Currently Unknown) X Land Value PICKERING Page 20 pickering.ca 2020 Budget Issues & Opportunities CBC Issues • Will the CBC rate be set by individual municipality or by Region? • How will maximum rates be imposed or shared between upper and lower tier municipalities? Will the same percentage or rate be used for residential and non residential lands? Will there be a range of percentages to account for rural vs urban? • What will happen to debt related to "soft services"? City has DC debt associated with the new Operations Centre Using land value sets a CAP for the CBC and is not related to the cost of providing services. city PICKERING pickarge ' ing ca 2/19/2020 - 200 - 7 2020 Budget Issues & Opportunities Burlington Community Benefit Charge Reduced funding available for community needs for "soft services" such as parks, recreations centres as a result of their exclusion from the DC's and dependent on the calculation of the CBC. London Bill 108 will have substantial impacts on the City's growth capital plan including the sources available to implement growth capital projects. Mississauga Bill 108 has the potential to reduce the amount of money available to provide soft services required to create complete communities including libraries, community centres and parkland. Oakville Bill 108 introduces significant changes to the financial tools available to ensure that growth pays for growth. There remains uncertainty as the level of funding the CBC would provide and as such, most capital projects related to these services have been delayed until more isfl ppuw� C4 PICKERING pickering.ca Budget Levy Forecast Municipal Levy Forecast for Discussion Purposes 2020 2021 2022 2023 Draft Proforma Proforma Proforma Butloet Bud2 t Budget Bmxloet A Seaton Fire Fighters Planned Hiring 3 3 8 B Caaulative (6 fire fighters from prior years; 9 12 20 D Estimated Target Lery (Base Budget - ExcludesSpecialLevies) 2.99% 2.79% 2.49% 2.49% D Add: Fire Staffing Increase (8 Positions) 1.10% E Add: Additional Operational Costs for Citic Centre Project (July 1, 2023) 1.50% Less: Assessment Growth Attributable to Apt/Condo located above Senior/Youth Centre (Aly 1, 2023) 0 0 0 j -0.42% G Preliminary Est. Levy 2.99% 2/9% 3.59% 3.57% 01/ '0 PICKERING Assessment Growth and Interest Rates have a major impact on the Levy Forecast. Page 23 pickering.ca Civic Centre Project Through a Financial Lens 2/19/2020 - 201 - 8 Casino Revenue Projection City of Niagara Falls - 2019 Budget Estimated Casino Revenue $23,500,000 Estimated Number of Total Gaming Positions Niagara Falls 5,370 Municipal Revenue per Gaming Position $4,376.16 Pickering Number of Gaming Positions 2,963 Estimated Pickering Revenue (12 months) $12,966,562 Estimated Revenue for 8.5 Months $9,184,648 Revenue for forecast for 2020 $9.000.000 Revenue Forecast should increase the following year due to opening: luxurious hotel and 2,500 seat premier live entertainment vena C O PICKERING Page 25 pickenng ca Notion Road Bridge Project Asa condition to the remove the H-2 Holding Symbol on the casino lands, the City committed to: 1. Construction of a bridge over Highway 401 Notion Road to Squires Beach Road. 2. Realignment of Pickering Parkway at Notion Road. Notion Road 401 Bridge Est. Costs Construction $52,000,000 Design 2,000,000 Land Purchase 10.000.000 Total Estimated Cost 054.000.000 Preliminary Funding Strategy Gross Bridge Cost $64,000,000 Les Benefit to Existing Deduction (16 000,000) Growth Related - DC Funding Roads948.000.000 2020 Capital Budget includes two projects: Design $ 2.0 million Land Purchase $ 5.0 million cd/4 PICKERING Page 26 pickering.ca 3200,000,000 $130.000.000 5150,000.000 $140,000.000 5120,000,W0 $100,000,000 2132020.000 500.000.000 $40.000.000 326.000.0OP 6 - Civic Centre Project Cost May 2019 Ooteher 2019 January 2020 Arts Can. • 131109e Link Library 9 S9n1000 55000,905 a Smuts 6 Youth Centre • JJMargr01 000000! Project's cost has increased from $139.4 to $188.2 an increase of Pa 22 PICKERING 35.0%. pickering.ca 2/19/2020 - 202 - 9 $1,666.00 $900.00 5800.00 9700.00 8600,00 $500,00 $400.00 $300.00 5200.00 5100.00 Benchmarking Costs New Library Construction Cost $808.91 Picked. 5893.52 $568.18 Ottawa Guelph $424.00 London Bunch Ceiy PICKERING Page 28 pickenng. a Civic Centre Project Revenue Changes 54,100,000 53,500,000 93.100,000 92.900,224 92.100,000 51,600,000 61.108000 5600,000 6 4 CAO 09.18 Rpt July 201.9 64theatetrsaation MMUS Change in Library Naming Rights Assumption: 100% Up front payment to be received over 10 years. 3 January 2020 cy/4 PICKERING Page 29 pickering.ca Civic Centre Project Costs W, Expenditures Fundig9ovce5 DC urea Capital (Incas Net a571.7svl DC's City Share Funding % 1 Library $ 39,884,000 $ 16,782,000 5 23,102,000 42.10% 2 Arta Centre 64040,000 12,689,000 51051,000 19.63% 3 Additional, Ads FFE 995.000 995,000 4 Senior 8 Youth Centre 41,290,000 36,232,000 5,058,000 87.75% 5 Underground Parkkg (352) 28,337,000 20,700,000 7,637,000 73.05% 6 Bridge 418 5,671,000 3,882.000 1,969,000 64.93% 7 Total Building Cost $ 180,811000 $ 90,085000 $ 90,732,000 49.82% Other Capital Casts 9 Relocation N Services $ 7,489,000 $ 600,000 $ 6,889,000 801% Arena Re-5uladrg of ' 9 Parking lot 270,000 10 Parking Lot Exp. 450,000 - , 11 Sub Total Other Capital 8,209,000 600,000. 7,609,000 12 Total Capital Est. Costs $ 180026,000 $ 90,685,000. $ 98,341,000 47.97% I I 278000 50,000 Current 13 1 Project Manager (Per Yr 45,140 40 D p PICKERING Page 30 pickenng a 2/19/2020 - 203 - 10 Civic Centre Funding Opportunities Naming Rights Available for: Performing Arts Centre Senior & Youth Centre City applied under the Investing in Canada Infrastructure Program (ICIP) for a grant amount of $43.7 million for the Performing Arts Centre. Province to nominate projects (Winter 2020) Federal Government makes decision (Spring/Summer 2020) Ce C27 PICKERING Page 31 pickenng ca Civic Centre Financing Dt Debt Funding city share Debt Funding em Sears m costa A CV. 0.00 FrMinq Requirements(ure 12) 6 00.6¢6.0: G CA Snare oeu lure 7+re S q).821.(000In a Raerva FUMa (December 31, 20191 mos (December 31, 2010) Mum - 4230,000 O Replacement Reserve • 700.q00 O OC Borrowing Amount E Mnual Dee nm (Bassa on 3.mX - S LrvrvIr e 64.060, City Share Amount usS 55.441,000 F Humber of BP's Required to be 1046 M 0dnr�Nmm (6eawNon SwX-tsneml 35.701.:00 issued tufted DC Debt Per Yr. NReserve- 0 rn o eserws Debt Term 20 vs 25 Years P Reserve ::4 a �e1 Rene R w n a6m, Debt Terms 20 Years 25 Years Debt Amt. - Annual Payments $ 6,716,000 $ 5,791,340 Total Interest Costs $ 38,870,000 $ 49,333,000 Difference $ 10,463,000 0 6efvevmentPoY refer HS21 - 664,:0 ▪ nnnuai Paymenh be funded from casino Rexene s 3707.0a0 Annual CBC revenue has to fund the following: Current DC Debt + Civic Centre + Seaton e '0 PICKERING Page 33 pickering.ca Annual Repayment Limit (ARL) 300% 25 WA 20.0% 15.0% 100% 50% 0.0% city's Debt Measured Against the AOL Limit gibe 3015 2016 9017 5315 Revised ProJ. D p PICKERING Above graph excludes any debt related to Notion Road Bridge project. Page 33 pickenng ca 2/19/2020 -204- 11 Est. Debt per Capita with Civic Centre Project 52.500 50,0011 51.500 51,000 $444 5200 5002 0142 wntiry Brock oarvylon Placen. Oshawa AnIsed 025210 Toronto Pldepint • Debt Pei -Capita •Civie Calve city O PICKERING Above graph is based on the municipality's 2018 financial Page 34 statements and excludes Notion Road Bridge project. pickenng a Financial Strategy for City & Civic Centre 1. Civic Centre Project needs to lose 5 to 10 pounds. 2. Tendered cost should be a Fixed Cost Contract. 3. Control construction costs through vigilant project management. - No surprises Mitigating CBC Risk The City is the guarantor of the DC/CBC debt. Any shortfall in revenues has to be funded by the City. 1. The City should ensure that by December 31. of every year it has sufficient funds in the casino reserve to meet the following year's obligations both City and DC/CBC. 2. Based on this presentation, the City needs to have $7,967,000 in the casino reserve to meet the following year's obligations. 3. Surplus Casino Reserve funds would then be allocated based on Council approval. 4. To further reduce the risk —Treasurer is recommending that the first $10.0 million in casino revenue be all allocated to the City and the remainder shared with the Region at a higher percentage and Regional share capped at $6.0 million. e 4 PICKERING Page 35 pickering.ca Measuring Pickering's Social Conscience • PICKERING Page 36 pickanng a 2/19/2020 - 205 - 12 1 Seniors & Persons with Disabilities Snow Removal Program Operational Statistics The application process was changed for the 2019-2020 year to have the program more focused on servicing the need. GAINS Participation Program Criteria (Fee Structure) mgMk 2019 - 2020 - 18.00 2020 2021 14.00 Receipt of Gains/GIS Free Free 13'0° Net Income < $60.00 & $61.95 800 $75,911 HST & HST 5.00 Net Income > 400 $75,911 and < $90.00 & $92.03 00 $122,844 HST & HST 0'00% 2015 2015 2017 2018 Net Income > Not Not—GAINS 040100 a4% 122,844 Elloible _ Eliolble — Co PICKERING The dollar criteria limits have increased for 2020 – 2021 and can be found on page 40 of the fee schedule. 2010 Page pickenng3 a 90 80 70 60 50 40 30 20 10 0 Low Income Seniors/Persons with Disabilities Property Tax Grant Statistics 70 Ward 1 Ward 2 .2017 .2018 .2018 Ward s 60 50 40 30 • 20 10 42.5E •2017 •2018 •2010 e '0 PICKERING 2019 — 212 participants Page 38 pickering.ca 5450000 Sa002000 $350004 5300000 $200000 5200000 5110000 5100,040 Social Conscience — A Financial Measure 2012 MA Grants Tn Orgenieaf s Prpp.M Tee Oram •C2arty Properly Tea Reba. • Senior Snow Removal Pickering's financial "giving" is equivalent to 0.61% levy. city a PICKERING Page pickenng3 a 2/19/2020 - 206 - 13 Thank you for your attention Any questlonsd Y 0* PICKERING pickenng a 2/19/2020 - 207 - 14 c4 DICKERING Attachment #3 to Rpt #FIN 02-20 2020 Draft Budget Average Daily Cost of Municipal Services Average Daily Cost of Municipal Services: $5.47 23.78% Fire Services $1.30 7.56% Debt Services $0.41 3.29% $0.18 City Development * 0.66% Animal Services 0.51% Arenas $0.04 $0.03 18.51% Roads tii 5.97% Community & Rec. Centres $0.33 1.67% Mayor, Council & Council Support $0.09 0.62% Customer Care $0.03 11"? I111110 0.41% $0.02 Community '1 Grants , 0121 8.01% $0.44 Library 5.09% Corporate Services $0.28 1.33% Streetlights $0.07 0.62% Museum $0.03 0.41% By-law Services $0.02 RESERVED PARKING 7.69% Parks & Property $0.42 5.05% Culture & Recreation - Other 1.21% Recreation Programs ommV N.1�rg•r $0.28 Or, $0.07 0.53% Crossing Guards $0.03 7.00% All Other Areas $0.38 * Calculated based on the average assesed value of $578,000 for a residential property. -208- Attachment #4 to Rpt #FIN 02-20 Winter Control, Roads & Property Maintenance 2020 Service Level Increase Item Approx. Cost Rationale Roads On Call Staff $26,500 For standby during the winter months including Loader Operator for Pickering Soccer Club parking lot. 1 New Supervisor, 139,000 To coordinate winter communications, weather forecast, Road Public Works Weather Information Systems, Public Facing Winter Portal and Operations GPS/AVL monitoring and exception/stop reporting. (salary & benefits) Parks On Call Staff 1 New Lead Hand Parks & Property (salary & benefits) Property On Call Staff Fleet 1 New Lead Hand, Municipal Garage (salary & benefits) 1 New Mechanic, Municipal garage (salary & benefits) 8,500 Increase the number of existing staff to be on call in order to provide winter control during winter events exceeding 13 hours in duration. 111,000 To provide proper oversight of staffing during winter events 7,000 Increase the number of existing staff to be on call in order to provide winter control during winter events exceeding 13 hours in duration. 111,000 To introduce an afternoon shift that ensures service vehicles are on the road. Position will schedule staff, assign/oversee work and assist with repairs. 107,000 To introduce an afternoon shift that ensures service vehicles are on the road. Position will perform non-scheduled repairs and prepare vehicles to get on the road asap. Total $510,000 Service level related 2020 increase - 209 - Province of Ontario - Ministry of Municipal Affairs and Housing Attachment #5 to Report #FIN 02-20 16.09.2019 14:04 2013 of FIR2018: Pickering C Asmt Code: 1801 MAH Code: 10102 Schedule 81 ANNUAL DEBT REPAYMENT LIMIT based on the information reported for the year ended December 31, 2018 NOTE: THE ESTIMATED ANNUAL REPAYMENT LIMIT IS EFFECTIVE JANUARY 01, 2020 Please note that fees and revenues for Homes for the Aged are not reflected in this estimate. DETERMINATION OF ANNUAL DEBT REPAYMENT LIMIT Debt Charges for the Current Year 0210 Principal (SLC 74 3099 01) 0220 Interest (SLC 74 3099 02) 0299 0610 Payments for Long Term Commitments and Liabilities financed from the consolidated statement of operations (SLC 42 6010 01) . 9910 Subtotal Total Debt Charges 0 6,533,518 Excluded Debt Charges 1010 Electricity - Principal (SLC 74 3030 01) 1020 Electricity - Interest (SLC 74 3030 02) 1030 Gas - Principal (SLC 74 3040 01) 1040 Gas - Interest (SLC 74 3040 02) 1050 Telephone - Principal (SLC 74 3050 01) 1060 Telephone - Interest (SLC 74 3050 02) 1099 Subtotal 1410 Debt Charges for Tile Drainage/Shoreline Assistance (SLC 74 3015 01 + SLC 74 3015 02) 1411 Provincial Grant funding for repayment of long term debt (SLC 74 3120 01 + SLC 74 3120 02) 1412 Lump sum (balloon) repayments of long term debt (SLC 74 3110 01 + SLC 74 3110 02) 1420 Total Debt Charges to be Excluded 9920 Net Debt Charges 1610 Total Revenues (* Sale of Hydro Utilities Removed) (SLC 10 9910 01) Excluded Revenue Amounts 2010 Fees for Tile Drainage / Shoreline Assistance (SLC 121850 04) 2210 Ontario Grants, including Grants for Tangible Capital Assets (SLC 10 0699 01 + SLC 10 0810 01 + SLC10 0815 01) 2220 Canada Grants, including Grants for Tangible Capital Assets (SLC 10 0820 01 + SLC 10 0825 01) 2225 Deferred revenue earned (Provincial Gas Tax) (SLC 10 0830 01) 2226 Deferred revenue earned (Canada Gas Tax) (SLC 10 0831 01) 2230 Revenue from other municipalities, including Revenue for Tangible Capital Assets (SLC 101099 01 + SLC 101098 01) 2240 Gain/Loss on sale of land & capital assets (SLC 101811 01) 2250 Deferred revenue earned (Development Charges) (SLC 101812 01) 2251 Deferred revenue earned (Recreation Land (The Planning Act)) (SLC 101813 01) 2253 Other Deferred revenue eamed (SLC 10 1814 01) 2252 Donated Tangible Capital Assets (SLC 53 0610 01) 2254 Increase / Decrease in Govemment Business Enterprise equity (SLC 101905 01) 2299 Subtotal 2410 Fees and Revenue for Joint Local Boards for Homes for the Aged 2610 2620 9930 Net Revenues 25% of Net Revenues ESTIMATED ANNUAL REPAYMENT LIMIT 1 $ 0 0 0 0 0 0 0 0 0 2,045,000 2,045,000 4,488,518 111,688,361 0 1,133,188 1,056,706 0 3,224,357 90,072 -246,005 3,178,106 156,444 678,697 995,033 5,050,712 15,317,310 For Illustration Purposes Only Annual Interest Rate Term -210- years = 96,371,051 24,092,763 19,604,245