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January 27, 2020
City 6h PICKE RiNG Council Meeting Agenda January 27, 2020 Council Chambers 7:00 pm 6:30 pm In Camera Council Page 1. Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. 2. Disclosure of Interest 3. Adoption of Minutes Special Council Minutes, Education & Training, December 16, 2019 1 (Confidential Special Council Minutes, Education & Training, December 16, 2019, provided under separate cover) In Camera Council Minutes, December 16, 2019 Under Separate Cover Council Minutes, December 16, 2019 3 Planning & Development Committee Minutes, January 13, 2020 36 4. Presentations 5. Delegations 5.1 Simon Langer, National Manager, Government and Strategic Partnerships Ryan Michaels, National Senior Associate, Government and Strategic Partnerships Diabetes Canada Re: Notice of Motion - Textile Diversion Strategy 5.2 Jack Gibbons, Ontario Clean Air Alliance Re: Notice of Motion - Decommissioning of the Pickering Nuclear Generating Station 5.3 Peter Ottensmeyer, University of Toronto Re: Notice of Motion - Decommissioning of the Pickering Nuclear Generating Station 5.4 J. Lloyd Greenspoon, Alfonso Manitoulin Nuclear Awareness Re: Notice of Motion - Decommissioning of the Pickering Nuclear Generating Station 5.5 David Sim Re: Notice of Motion - Decommissioning of the Pickering Nuclear Generating Station For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda January 27, 2020 Council Chambers 7:00 pm 5.6 Analiese St Aubin, Ontario Power Generation Re: Update on the Pickering Nuclear Generating Station Operations 6. Correspondence 6.1 Corr. 01-20 Mary Medeiros, City Clerk City of Oshawa Re: Combating Climate Change Recommendation: That Corr. 01-20, dated December 18, 2019, from the City of Oshawa, regarding Combating Climate Change be endorsed. 6.2 Corr. 02-20 The Honourable Steve Clark, Minister Ministry of Municipal Affairs and Housing Re: Changes to the Development Charges Act Recommendation: That Corr. 02-20, dated December 19, 2019, from the Ministry of Municipal Affairs and Housing, regarding the changes to the Development Charges Act be received for information. 6.3 Corr. 03-20 Ralph Walton, Regional Clerk/Director of Legislative Services The Regional Municipality of Durham Re: Envision Durham — Housing Policy Planning Discussion Paper (2019-P-47) Recommendation: 1. That Corr. 03-20, dated December 20, 2019, from the Regional Municipality of Durham, regarding the Envision Durham — Housing Policy Planning Discussion Paper be received; 2. That City Staff be directed, through the CAO, to review the Envision Durham — Housing Policy Planning Discussion Paper within the context of the previously directed creation of a City of Pickering 45 47 49 For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda January 27, 2020 Council Chambers 7:00 pm Draft Affordable Housing Strategy and report back to the April 27, 2020 Council meeting; and, 3. That Councillor Brenner and Councillor Butt be appointed to work with City Staff on this review. 7. Report PD 2020-01 of Planning & Development Committee held on January 13, 2020 Refer to Planning & Development Agenda pages: 7.1 Director, Corporate Services & City Solicitor, Report LEG 01-20 Lebovic Enterprises Limited — Plan of Subdivision 40M-2479 - Final Assumption of Plan of Subdivision - Lots 1 to 30, Blocks 31 to 50, 52, 53 and 54, Plan 40M-2479 - Parts 1, 5, 7, 9, 11 and 13, 40R-26332 (William Jackson Drive) Recommendation: 1. That William Jackson Drive, Earl Grey Avenue, Carousel Drive, Tally Street, Carousel Mews, Calico Mews, Starboard Mews within Plan 40M-2479 and William Jackson Drive within Parts 1, 5, 7, 9, 11 and 13, 40R-26332 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2479 and Parts 1, 5, 7, 9, 11 and 13, 40R-26332, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Block 51; 3. That Lebovic Enterprises Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2479 and Parts 1, 5, 7, 9, 11 and 13, 40R-26332, save and except from Block 51; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 27 For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca City 6h DICKERING Council Meeting Agenda January 27, 2020 Council Chambers 7:00 pm 7.2 Director, City Development & CBO, Report PLN 01-20 Infill and Replacement Housing in Established Neighbourhoods Study Planning Options Report (Phase 2 Report) Recommendation: 1. That the Infill and Replacement Housing in Established Neighbourhoods, Planning Options Report (Phase 2 Report) prepared by SGL Planning & Design Inc., dated December 2019, be received; and, 2. That Council authorize City Development staff to proceed with Phase 3 of the Infill and Replacement Housing in Established Neighbourhoods Study. 8. Reports — New and Unfinished Business 8.1 Director, Community Services & Deputy CAO, Report CS 08-20 EnAbling Change Program - City of Pickering Accessibility Advisory Committee, Service & Support Animal Task Group Initiative Recommendation: 1. That Council endorse the City of Pickering's proposal to the EnAbling Change Program (as outlined in the Ontario Transfer Payment Agreement) for the City of Pickering Accessibility Advisory Committee Service & Support Animal Task Group initiative by way of a Council resolution; 2. That Council authorize staff to submit the Ontario Transfer Payment Agreement, set out in Attachment 1 to this report, to the Ministry for Seniors and Accessibility, subject to minor revisions as may be required by the Director, Community Services & Deputy CAO, and the Director, Corporate Services & City Solicitor, for their consideration and approval; 3. That a copy of this report be forwarded to Peter Bethlenfalvy, MPP, Pickering -Uxbridge; and, 31 121 For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca City Oh DICKERING Council Meeting Agenda January 27, 2020 Council Chambers 7:00 pm 4. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. 8.2 Director, Corporate Services & City Solicitor, Report LEG 02-20 2020 Pre -Budget Approval City of Pickering Land Purchase from Metrolinx - Part Lot 21, Concession 1, Pickering, being part of PIN 26330-0186 (LT) Recommendation: 1. That Council provide 2020 pre -budget approval in the amount of $831,761.00 (net of HST rebate) for the purchase of Part Lot 21, Concession 1, Pickering, being part of PIN 26330-0186 (LT) from Metrolinx; 2. That Council authorize the Director, Finance & Treasurer to finance the purchase costs of $831,761.00 as follows: a) The sum of $207,940.00 to be funded by the Pickering Downtown Landowners Group; b) The sum of $623,821.00 to be funded by a transfer from the Development Charges — Transportation Reserve Fund; and, 3. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9. Motions and Notice of Motions 9.1 Textile Diversion Strategy Moved by Councillor Brenner Seconded by Councillor Pickles WHEREAS, the City of Pickering has been approached by Diabetes Canada and York University to develop a Textile Diversion Strategy; And Whereas, Diabetes Canada is the largest charitable clothing recycler with over 30 years of collection experience, diverting over 45 million kilograms of textiles each year; 160 For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda January 27, 2020 Council Chambers 7:00 pm And Whereas, over 205 Canadian Municipalities have partnered with Diabetes Canada who operate over 1000 bins on Municipal property; And Whereas, Diabetes Canada is a member of the National Zero Waste Council; And Whereas, Diabetes Canada is a not for profit Organization with revenues generated from Textile Diversion helps support 11 million Canadians with diabetes including approximately 27000 individuals from Pickering; And Whereas, through a Textile Diversion Strategy an estimated 3,000,000 kilograms of textiles can be diverted from landfill; And Whereas, this Textile Diversion program will help support York University's National Textile Diversion Study; And Whereas, the implementation of a Textile Diversion program in partnership with Diabetes Canada and their charitable partners will have no financial implications for the City of Pickering and enable Pickering to regulate the placement of textile diversion receptacles on public and private properties; Now therefore be it resolved that the Council of The Corporation for the City of Pickering: 1. Support in principle the implementation of a Textile Diversion Strategy; and, 2. Directs Staff, through the Office of the CAO, to form a working group including Staff representatives from By-law, Facilities, Sustainability and Planning to work with Diabetes Canada in an effort to review creating a partnership and report back to Council at its April 27th meeting on an implementation plan. For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda January 27, 2020 Council Chambers 7:00 pm 9.2 Decommissioning of the Pickering Nuclear Generating Station Moved by Councillor Brenner Seconded by Councillor Ashe WHEREAS, September 11, 1965 was the sod turning and groundbreaking for the construction of North America's fifth largest nuclear plant - the Pickering Nuclear Generating Station (PNGS); And Whereas, today the PNGS is the oldest and third largest Candu Nuclear Reactor Station in North America utilizing approximately 600 acres of Pickering's Waterfront, Lake Ontario Shoreline; And Whereas, after 53 years the PNGS will shut down and cease operations in 2024; And Whereas, the PNGS can become the first Candu Nuclear Power Station to be decommissioned in the world, and has the potential for creating 16,000 person years of direct employment, including employees currently working at the plant and provide a catalyst to attract scientists and engineers from around the world to learn from the decommissioning process as a Centre of Excellence; And Whereas, the decommissioning and dismantling of the PNGS will provide an opportunity for the City of Pickering and its residents to work together to create a future vision for the use of the 600 acres on our waterfront including the interim safe storage of radioactive waste; And Whereas, once operations cease, there is potential to repurpose the north/south Hydro Corridors that currently provide high voltage connectivity to the PNGS for rapid transit and/or recreational uses; And Whereas, Ontario Power Generation (OPG) is seeking a deferral of the dismantling process that would result in a white elephant on the Pickering Waterfront for up to 30 years serving no benefit to the City of Pickering; Now therefore be it resolved that the Council of The Corporation of the City of Pickering: For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Council Meeting Agenda January 27, 2020 Council Chambers 7:00 pm 1. Supports the commencement of the decommissioning and dismantling of the PNGS as expeditiously as possible after it is shutdown in 2024, in line with the recommendation of the International Atomic Energy Agency that immediate dismantling is "the preferred decommissioning strategy" for nuclear plants; 2. City of Pickering's Economic Development staff be directed through the CAO to commence work on creating and promoting Pickering as a Centre of Excellence for the decommissioning of the Pickering Nuclear Generating Station; and, 3. That a copy of this resolution be forwarded to all Durham Region municipalities for their endorsement and to Ontario Minister of Energy, all Durham Region MPs and MPPs seeking their support in their respective roles. 9.3 Urbanization of Altona Road from Strouds Lane to Finch Avenue Moved by Councillor Pickles Seconded by Councillor Butt WHEREAS, Altona Road (Regional Road #27) was urbanized with curbs, sidewalks, a multi -use path, and widened to four lanes from Kingston Road to just north of Strouds Lane in the City of Pickering between 2009 and 2011; And Whereas, Altona Road from just north of Strouds Lane continues to be a two lane rural cross section road, with no curbs or sidewalks; And Whereas, there is significant residential development of approximately 1,350 homes along this section of Altona Road, with a further estimated 700 homes to come, which would result in an estimated population increase in this area of 2,000 people, many being young families with children; And Whereas, the key intersections in this area, Finch Avenue/Altona Road and Pine Grove Avenue/Altona Road are not urbanized and are not connected to sidewalks; For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca City 6h DICKERING Council Meeting Agenda January 27, 2020 Council Chambers 7:00 pm And Whereas, the widening and urbanization of Altona Road from Strouds Lane to Finch Avenue is not presently included in the Region of Durham's 10 year budget forecast; Now therefore be it resolved that the Council of The Corporation for the City of Pickering: 1. Identifies the need to provide the residents of the Altona Road and Finch Avenue area with adequate roads and safe pedestrian sidewalks; 2. Requests the Region of Durham to include the widening and urbanization of Altona Road from Strouds Lane to Finch Avenue within the first 5 years of the capital forecast and subject to annual budget approval for consideration with other priorities; and, 3. That a copy of this motion be forwarded to the Chair, Regional Works Committee and the Regional Commissioner of Works. 10. By-laws 10.1 By-law 7733/20 164 Being a by-law to exempt Part of Lot 5, Plan 40M-1918, being Part 4, Plan 40R-19416 from part lot control. 10.2 By-law 7734/20 167 Being a by-law to establish and name certain roads within the City of Pickering, Regional Municipality of Durham as public highways. 10.3 By-law 7735/20 170 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lots 15 &16, Concession 1 (A 16/19). For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cts og DICKERING Council Meeting Agenda January 27, 2020 Council Chambers 7:00 pm 11. Confidential Council — Public Report 12. Other Business 13. Confirmation By-law 14. Adjournment For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Cty oh DICKERING Special Council Meeting Minutes December 16, 2019 Main Committee Room 5:30 pm Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino S. Cassel C. Rose D. Quaife G. Buttrey L. Harker - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - City Clerk - Chief Planner - Manager, Information Technology - Network Security Administrator - Deputy Clerk 1. Disclosure of Interest No disclosures of interest were noted. 2. Education & Training Resolution # 177/19 Moved by Councillor McLean Seconded by Councillor Cumming That Council move into closed session in accordance with the provisions of Section 239 of the Municipal Act and Procedure By-law 7665/18 for the purpose of educating or training Members of Council. Carried 2.1 Overview of IT Cyber Security Measures Verbal Presentation, Manager, Information Technology Cty oh DICKERING Special Council Meeting Minutes December 16, 2019 Main Committee Room 5:30 pm Council received a verbal presentation and a detailed discussion period ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution # 178/19 Moved by Councillor Brenner Seconded by Councillor Butt That Council rise from the closed session of Council. Carried Mayor Ryan stated that during the closed portion of the meeting, Council received an education and training session pertaining to an overview of IT Cyber Security Measures from the Manager, Information Technology, and noted that no decisions were made or considered by Council. 3. Adjournment Moved by Councillor McLean Seconded by Councillor Pickles That the meeting be adjourned. The meeting adjourned at 6:20 pm. Dated this 16th of December, 2019. 2 Carried David Ryan, Mayor Susan Cassel, City Clerk Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski S. Cassel C. Rose B. Duffield K. Thompson C. Whitaker L. Harker 1. 2. 3. - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - City Clerk - Chief Planner - Division Head, Operations - Manager, Municipal Law Enforcement Services - Supervisor, Sustainability - Deputy Clerk Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. Disclosure of Interest No disclosures of interest were noted. Adoption of Minutes Moved by Councillor Brenner Seconded by Councillor Cumming Resolution #181/19 3 Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm Council Minutes, November 25, 2019 Executive Committee Minutes, December 2, 2019 Special Council Minutes, Education & Training, December 2, 2019 (Confidential Special Council Meeting Minutes, Education & Training, December 2, 2019, provided under separate cover) Planning & Development Committee Minutes, December 2, 2019 Carried 4. Presentations There were no presentations. 5. Delegations 5.1 Charlene Rocha, St. Mary C.S.S. and FridaysForFuture Re: Climate Emergency Declaration Charlene Rocha, St. Mary C.S.S. and FridaysForFuture, appeared before Council to present a Climate Emergency Declaration. Through the aid of a PowerPoint presentation, Ms. Rocha provided an overview of initiatives taken thus far, noting that in 2018 students attended a FridaysforFuture strike, which sparked interest in government action and climate change. She noted that the effects of climate change have been seen in Pickering in recent years by extreme rainfall and ice storm events, and that the first step towards change is declaring a climate emergency. She requested that Council support the motion outlined in Item 6.1, Corr. 41-19. A brief question and answer period ensued regarding whether St. Mary C.S.S. students work with other school groups and what mechanisms are in place to measure achievements and progress. 5.2 Joe Deschenes Smith, Trillium Housing Re: Report FIN 26-19 Trillium Housing Oak Non -Profit Corporation - Request to Defer Payment of Development Charges Joe Deschenes Smith was not in attendance and did not make a delegation before Council. 5.3 Jack Gibbons, Ontario Clean Air Alliance Re: Notice of Motion - Decommissioning of the Pickering Nuclear Generating Station 4 Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm Jack Gibbons, Ontario Clean Air Alliance, appeared before Council in support of the Notice of Motion, Decommissioning of the Pickering Nuclear Generating Station. Mr. Gibbons noted that OPG is proposing to mothball the station in 2024, and delay the dismantling process until 2054. He stated that this will mean that the site will be off limits for development until 2064, and that the 600 acres is too valuable a piece of real estate to remain dormant. Mr. Gibbons further stated that the station should be dismantled immediately when it closes in 2024 and that dismantling the station immediately is in the public interest noting the following reasons: - it is the preferred decommissioning strategy for nuclear power plants; - it is possible to decommission in less than 10 years, resulting in most of the acreage being returned to the local community by 2034; - it will allow the City of Pickering to begin revitalizing the waterfront; - it is the fair option and will allow people who are currently working in the station to be involved in the dismantling process, creating 16,000 person- years of employment; - decommissioning is a new growth industry; and, - it will create an opportunity for the City of Pickering to gain expertise in dismantling, an expertise that can benefit around the world, resulting in prosperity for the City. A question and answer period ensued between Members of Council and Jack Gibbons regarding: decommissioning the station in 10 years or less, and whether there is documentation of similar stations being successfully decommissioned within a 10 year timeframe; - what a safe period of fuel cooling down time is; whether the storage of nuclear waste in a deep geological repository is safe, and how the spent fuels will be stored temporarily if this repository is not developed when the station is decommissioned; - creating a Centre of Excellence in Pickering and how this will benefit Pickering economically, and provide research and knowledge that can be shared worldwide; and, - the differences between dismantling a coal station versus a nuclear station. 5.4 Paul White, President, Fairport Beach Neighbourhood Association Re: Notice of Motion — Decommissioning of the Pickering Nuclear Generating Station Paul White, President, Fairport Beach Neighbourhood Association, appeared before Council and noted that of the 667 reactors built worldwide, out of 449 that are operational, a quarter of them are coming to the end of their life cycle. Mr. White stated that there are three options for decommissioning a station - - 5 Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm immediate, safe enclosure, and entombment. He noted that different end states call for different discussions, and that there are legal and cost implications for decommissioning depending on the option selected. A brief question and answer period ensued regarding documents that are critical in understanding the decommissioning process, and the importance of transparency to ensure everyone has the opportunity to comment and be involved in the process. 5.5 Sukhwant Singh, Taxicab Advisory Committee Re: Report BYL 02-19, Vehicle for Hire By-law Sukhwant Singh, Taxicab Advisory Committee, appeared before Council to thank the City for the amendments to the draft Vehicle for Hire By-law noting that ride sharing programs have taken 60% of taxicab income and that the taxi plates that were purchased with life savings are now worthless. 5.6 Kim Wright, on behalf of Uber Canada Re: Report BYL 02-19, Vehicle for Hire By-law Kim Wright, on behalf of Uber Canada, appeared before Council regarding the draft Vehicle for Hire By-law to request that Council refer the By-law back to Staff for further discussions and collaboration. Ms. Wright noted the staffing needs included in BYL 02-19 for enforcement and data analytics and stated that Uber would be able to provide the City with much of the analytical data that would be required. She noted best practices in other municipalities, and that what is being proposed in the By-law for the per trip fee is more than other jurisdictional comparisons. Ms. Wright noted that Uber is willing to collaborate, but that they want to ensure cost recovery models are legitimate and consistent with Uber's business climate. A question and answer period ensued between Members of Council and Kim Wright regarding: - whether Uber has been in communications with the City over the last two years while work has been ongoing on the draft By-law; - whether there have been preliminary discussions with City Staff regarding the per trip fee; - the timeframes between the release of this Report and the time that Uber was to respond to City Staff regarding their comments on the per trip fee; - how many Uber drivers are currently operating in Pickering; the statistics that were recently released regarding a large number of sexual harassment claims against Uber drivers; how Uber drivers are vetted before being allowed on the platform, and what safety processes Uber has in place; - 6 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm - how Uber will work with the City to determine what data is required from Uber drivers and the auditing process for new drivers; - whether fees imposed by municipalities are paid by Uber or the consumer; - whether Uber drivers use their personal automobile insurance or whether they are required to purchase additional commercial insurance; and, - whether Uber vehicles are easily identified by decals on the vehicles, and whether these decals are mandatory. Ms. Wright outlined the various safety standards that Uber has in place, including pictures of drivers and their names in the app when passengers order a ride, encouraging passengers to always check the make/model of the car and the driver before entering the vehicle, random driver selfie checks, the ability for passengers to report incidents in the app in real time, and the ability for Uber to immediately remove drivers from the platform if there are any reported issues. She further noted that Uber works directly with law enforcement to ensure investigations are ongoing. 6. Correspondence 6.1 Corr. 41-19 Charlene Rocha, St. Mary C.S.S. and FridaysForFuture Re: Climate Emergency Declaration Discussion ensued regarding the use of the word `emergency', in light of other social and economic issues that are prevalent in society today. Resolution #182/19 Moved by Councillor Brenner Seconded by Councillor McLean WHEREAS, climate change is a well-documented issue that poses a risk to social, economic and environmental well-being in communities around the world; And Whereas, the United Nations' Intergovernmental Panel on Climate Change has determined the need for a significant reduction in carbon emissions in the next 11 years to avoid further economic, ecological, and societal losses due to climate change; And Whereas, climate change is currently contributing billions of dollars in property and infrastructure damage worldwide and the City of Pickering has been impacted by extreme rain and ice storm events resulting in a loss of tree canopy, property damage, utility disruptions, and flooding along the waterfront; - 7 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm And Whereas, the City of Pickering has been proactively integrating sustainability into its corporate culture for many years, while aiming to continuously balance the economic, environmental and social priorities of a healthy community; And Whereas, a climate emergency declaration aligns with the goals and actions already being completed through existing City programs, plans and policies including but not limited to: 2014-2019 and 2019-2024 Corporate Energy Management Plans, Durham Community Climate Adaptation Plan, Durham Community Energy Plan, Amendment 23 to the Pickering Official Plan, Partners in Climate Protection Program, Sustainable Development Guidelines, Sustainable Seaton: Community -Building series, habitat protection and naturalization, Smart Commute Program, renewable energy project on Dr. Nelson F. Tomlinson Community Centre, Measuring Sustainability Reports, a 7 -year Electric Vehicle Strategy, a forthcoming Integrated Transportation Master Plan; And Whereas, the City of Pickering promotes a healthy economic development program that supports the attraction of key industries and jobs to allow for residents to work close to home; And Whereas, the City of Pickering is attempting to maximize unique economic development opportunities within the City to further advance the establishment of key industries and support the supply chain of businesses; Now Therefore be it resolved that the Council of the City of Pickering declares a climate emergency by endorsing the following: 1. That climate change poses a threat to both the current and future social, economic and environmental well-being of the community; 2. That the City continues to strive for a reduction in greenhouse gas emissions to reduce the local and global impacts of climate change; 3. That the City supports that mitigation, adaptation and resiliency measures continue to be considered and implemented to ensure the community remains prosperous and to reduce the short and long term impacts of climate change; 4. That the City continues to demonstrate leadership and a commitment to economic, social and environmental sustainability; 5. That the City continues to build a healthy and complete city where residents can live, work, and play without having to leave the community; 6. That Council requests staff, wherever possible, to consider climate change in municipal activities; - 8 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm 7. That the City continues to encourage residents, businesses, and the development community to consider climate change; and, 8. The Council shares it's commitment by forwarding this declaration to the Federal Minister of Environment and Climate Change, Ontario Minister of Environment, Conservation and Parks, Member of Parliament for Pickering - Uxbridge, Member of Provincial Parliament for Pickering -Uxbridge, Region of Durham, Durham Region municipalities, the Durham Catholic and Public District School Boards and the Ontario French Public School Board. Carried Later in the Meeting (See Following Motion) Resolution #183/19 Moved by Councillor Brenner Seconded by Councillor Butt That the main motion be amended by adding the following as a new Item #9: 9. That Staff report back to Council, no later than Q2 2020, for setting measurable performance achievements. Carried The Main Motion, as amended, was then Carried on a Recorded Vote as follows: Yes No Councillor Brenner Councillor Ashe Councillor Butt Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan 6.2 Corr. 42-19 Ralph Walton, Regional Clerk/Director of Legislative Services The Regional Municipality of Durham Re: Notice of Motion re: Opioid Overdose Emergency Resolution Discussion ensued regarding critical components pertaining to a lack of accountability for the abundance of opioid prescriptions administered by doctors, and it was noted that the Emergency Resolution did not address education or the importance of rehabilitation. Concerns were again noted with the use of the word `emergency', in light of other competing social and economic issues. - 9 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm Resolution #184/19 Moved by Councillor McLean Seconded by Councillor Pickles That Corr. 42-19, dated October 24, 2019, from the Regional Municipality of Durham, regarding the Opioid Overdose Emergency Resolution be received and endorsed. Carried on a Recorded Vote as Follows: Yes No Councillor Brenner Councillor Ashe Councillor Butt Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan 6.3 Corr.43-19 Association of Municipalities Ontario Re: Ontario Announces E -Scooter Pilot on Municipal Roads Resolution #185/19 Moved by Councillor Pickles Seconded by Councillor McLean 1. That Corr. 43-19, dated November 28, 2019, from Association of Municipalities Ontario, regarding Ontario's announcement on the E -Scooter Pilot on Municipal Roads be received; and, 2. That Staff be directed, through the CAO, to review and monitor E -Scooter Pilot projects in neighbouring municipalities, with a report back to Council by the end of the 2nd Quarter of 2020. Carried 6.4 Corr. 44-19 Kevin Narraway, Manager of Legislative Services/Deputy Clerk Town of Whitby Re: Regional Heritage Property Tax Rebate Resolution #186/19 - 10 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm Moved by Councillor Butt Seconded by Councillor Brenner That Corr. 44-19, dated November 29, 2019, from the Regional Municipality of Durham, regarding the Regional Heritage Property Tax Rebate be received and endorsed. Carried 7. Report EC 2019-10 of the Executive Committee held on December 2, 2019 7.1 Director, Finance & Treasurer, Report FIN 23-19 Statutory Public Meeting Regarding Development Charges Update Study Council Decision: 1. That Report FIN 23-19 of the Director, Finance & Treasurer be received; 2. That Council receive for information the City of Pickering — Development Charges (DC) Update Study prepared by Watson & Associates Economists Ltd. dated October 16, 2019 and Addendum to the DC Update Study dated November 19, 2019; 3. That all written submissions made at the December 2nd Public Meeting or received in writing from the public by December 4th be referred to staff and to Watson & Associates Economists Ltd. for consideration in preparation of the final Development Charge recommendations and By-law for Council's consideration on December 16th; and, 4. That the appropriate City of Pickering officials be authorized to take the actions as indicated in this report. 7.2 Director, Corporate Services & City Solicitor, Report CLK 05-19 Ward Boundary Review - Adoption of Terms of Reference Council Decision: 1. That Report CLK 05-19 regarding the City of Pickering Ward Boundary Review and adoption of Terms of Reference be received; 2. That the Terms of Reference appended as Attachment #1 to CLK 05-19 be approved; and, Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 7.4 Director, Community Services, Report CS 44-19 Municipal Highway Winter Maintenance Agreement - Third Concession Road (Peter Matthews Drive) in the City of Pickering Council Decision: 1. That Council authorize the Mayor and City Clerk to execute a Municipal Highway Winter Maintenance Agreement with the Regional Municipality of Durham set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services, and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 7.7 Director, Finance & Treasurer, Report FIN 21-19 2020 Temporary Borrowing By-law Council Decision: 1. That the temporary borrowing limit of $53 million be established to meet 2020 current expenditures pending receipt of taxes and other revenues for the period of January 1, 2020 to September 30, 2020 inclusive, and $26 million thereafter until December 31, 2020; 2. That the temporary borrowing limit for capital purposes for 2020 be established at $49 million; 3. That the attached draft by-law providing for the temporary borrowing of monies be enacted; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 7.8 Director, Finance & Treasurer, Report FIN 22-19 2020 Interim Spending Authority Council Decision: 1. That the 2020 Interim Operating Expenditures be approved at 50 per cent of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2020 Current Budget by Council; and, - 12 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 7.9 Director, Corporate Services & City Solicitor, Report LEG 08-19 Municipality Contribution Agreement - Ontario Lottery and Gaming Corporation and The Corporation of the City of Pickering Council Decision: 1. That the attached Municipality Contribution Agreement between Ontario Lottery and Gaming Corporation and The Corporation of the City of Pickering be approved; 2. That the Mayor and City Clerk be authorized to execute the said Municipality Contribution Agreement; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. 7.10 Director, City Development & CBO, Report PLN 27-19 City of Pickering 2019-2024 Corporate Energy Management Plan Council Decision: 1. That Report PLN 27-19 regarding the 2019-2024 Corporate Energy Management Plan (CEMP) be received; 2. That Council endorse the CEMP and direct staff to use this Plan as a basis for making future corporate energy management recommendations and budget submissions; and, 3. That staff annually report back to Council on the results of CEMP implementation and the energy management program. Resolution #187/19 Moved by Councillor Pickles Seconded by Councillor Butt That Report EC 2019-10 of the Executive Committee Meeting held on December 2, 2019 be adopted, save and except Items 7.3, 7.5 and 7.6. - 13 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm 7.3 Director, Corporate Services & City Solicitor, Report BYL 02-19 Vehicle for Hire By -Law Resolution #188/19 Moved by Councillor Ashe Seconded by Councillor Pickles Carried That Report BYL 02-19 be referred back to Staff for further consultation with Uber and that Staff report back to Council at the February 24, 2020 meeting. Carried 7.5 Director, Engineering Services, Report ENG 11-19 Balsdon Park Master Plan Members of Council requested clarification regarding the Master Plan being captured in the Capital Budget, not the Capital Forecast, with Staff confirming that Balsdon Park will be completed in 2021, pending approval of the 2021 Budget. Resolution #189/19 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Balsdon Park Master Plan be endorsed by Council; 2. That staff be directed to prepare the detailed designs required for the implementation of the Balsdon Park Master Plan; 3. That staff be directed to include the implementation of the Balsdon Park Master Plan in the 2021 Capital Budget; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 7.6 Director, Finance & Treasurer, Report FIN 20-19 2020 Interim Levy and Interim Tax Instalment Due Dates Questions were raised to Staff regarding whether the City has the ability to change the tax instalment due dates to the end of the month rather than mid -month to - 14 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm assist seniors and those on fixed incomes. Staff advised Council that the Finance Department has a standard operating procedure to deal with individuals on a case-by-case basis as needed should the due dates pose an issue. Resolution #190/19 Moved by Councillor Pickles Seconded by Councillor Butt 1. That an interim property tax levy be adopted for all realty property classes for 2020; 2. That the interim property tax levy tax instalment due dates be February 26 and April 28, 2020; 3. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 8. Report PD 2019-08 of the Planning & Development Committee held on December 2, 2019 8.2 Director, City Development & CBO, Report PLN 25-19 Request for Council's Permission to Develop Lands through Land Severance Marshall Homes Part of Lot 30, Concession 1 South, and Part 1, Plan 40R-10110 (1855 Rosebank Road) Council Decision: That the request made by Marshall Homes, to permit the division of the subject lands being Part of Lot 30, Concession 1 South, and Part 1, Plan 40R-10110 (municipally known as 1855 Rosebank Road) through land severance rather than by draft plan of subdivision, be approved. Resolution #191/19 Moved by Councillor Pickles Seconded by Councillor Cumming - 15 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm That Report PD 2019-08 of the Planning & Development Committee Meeting held on December 2, 2019 be adopted, save and except Item 8.1. Carried 8.1 Director, City Development & CBO, Report PLN 26-19 Kingston Road Corridor and Specialty Retailing Node Intensification Study Intensification Plan and Draft Urban Design Guidelines Discussion ensued regarding City Staff engaging affected landowners who may bring forward development applications prior to the conclusion of the Study with questions raised as to whether an agreement had been reached with developers that they would not proceed with an appeal to LPAT, under the provisions of the Planning Act, during the Study period. Resolution #192/19 Moved by Councillor Pickles Seconded by Councillor Cumming 1. That Report PLN 26-19, regarding the Kingston Road Corridor and Specialty Retailing Node Intensification Study, be received for information; 2. That Council endorse in principle the Kingston Road Corridor and Specialty Retailing Node Intensification Plan, dated November 2019, prepared by SvN in consultation with AECOM and 360 Collective, as contained in Appendix I to Report PLN 26-19, and authorize staff to initiate an Official Plan Amendment to implement the vision and Intensification Plan for the Kingston Road Corridor and Specialty Retailing Node; and, 3. That Council endorse in principle the Kingston Road Corridor and Specialty Retailing Node Draft Urban Design Guidelines, dated November 2019, prepared by SvN in consultation with AECOM and 360 Collective, as contained in Appendix II to Report PLN 26-19, including the revised pages as noted in the memorandum from Kyle Bentley, Director, City Development and CBO dated December 2, 2019. Carried Later in the Meeting (See Following Motion) Resolution #193/19 Moved by Councillor Brenner Seconded by Councillor McLean - 16 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm That the main motion be amended by adding the following as a new Item #4: 4. That Staff be directed to proceed with the implementation of an interim control freeze for the impacted properties in the Kingston Road Corridor, should a Memorandum of Understanding not be reached with the landowners by February 2020. Carried The Main Motion, as Amended, was then Carried 9. Reports — New and Unfinished Business 9.1 Director, Community Services, Report CS 31-19 Level of Service - Review of Winter Activities within Public Works Members of Council expressed concern regarding the funding of the winter activities, with Staff advising Council that the required funding will be provided through the 2020 Budget process with an intent to minimize the impact on taxpayers. Staff further noted that this Report is for information purposes only. Resolution #194/19 Moved by Councillor Pickles Seconded by Councillor Ashe That Council receive report CS 31-19 for information in regards to winter activities currently provided by Public Works and recommended service level increases. Carried 9.2 Director, Community Services, Report CS 39-19 Commercial Lease Agreement - Don Beer Memorial Park - Property PIN 614679; 614680-1; 614687; 614688; 614689 Resolution #195/19 Moved by Councillor Pickles Seconded by Councillor Butt - 17 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm 1 That the Mayor and Clerk be authorized to execute the renewal of the Commercial Lease Agreement with Transport Canada set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary action as indicated in this report. Carried 9.3 Director, Engineering Services, Report ENG 13-19 Beachfront Park Work Plan Resolution #196/19 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report ENG 13-19 regarding an update on the proposed work plan for the re-creation of Beachfront Park in response to Resolution #99/19 (Notice of Motion from May 27, 2019), be received for information; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Later in the Meeting (See Following Motion) Resolution #197/19 Moved by Councillor Brenner Seconded by Councillor McLean That the main motion be amended by adding the following as a new Item #3: 3. That Staff be directed to provide an update, through a report back to Council, on the status of the Beachfront Park Work Plan, by the end of 2nd Quarter 2020. Carried The Main Motion, as Amended, was then Carried 9.4 Director, Finance & Treasurer, Report FIN 24-19 2019 Development Charges Update Study - 18 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm Resolution #198/19 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Report FIN 24-19 of the Director, Finance & Treasurer be received; 2. That Council receive for information and approve the 2019 Development Charges Update Study (as amended), City of Pickering prepared by Watson & Associates Economists Ltd. dated December 10, 2019; 3. That the originally proposed By-law has been modified since the public meeting on December 2, 2019 and Council confirms that no further public meeting under the Development Charges Act, 1997 (S.12) is necessary as a result; 4. That the City Clerk be instructed to undertake the By-law passage notification provisions under the Development Charges Act, 1997 and Ontario Regulation 82/98; 5. That Council approve the Development Charges By-law included as Attachment 2 to this report; 6. That subject to Council approval of the 2020 Budget, Council approve the hiring of the firm Watson & Associates Economists Ltd., to be retained for the Development Charges related work including the Community Benefit Charge at a cost not to exceed $60,000 to be financed from the Development Charges Reserve Funds- Administration Studies; and, 7. That the appropriate City of Pickering officials be authorized to take the actions as indicated in this report. Carried 9.5 Director, Finance & Treasurer, Report FIN 25-19 Audit and Accountability — Service Review Report A question and answer period ensued regarding the Service Review Report, with questions being raised as to why there was no recommendation regarding advancing public Wi-Fi in the City. S. Karwowski, Director, Finance & Treasurer, stated that the purpose of the Report was to identify efficiencies, and that the best immediate return on investment was identified through the fleet management system. - 19 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm Members of Council questioned when the automated building permit system and implementation of public Wi-Fi would come back to Council for approval. Staff noted that the broader vision for public Wi-Fi would be a massive capital investment and major infrastructure undertaking and that Staff continue to explore public/private partnerships as a means to assist with these costs. Discussion ensued regarding new communities in Pickering and whether the cost of public Wi-Fi could be borne through development charges. Staff noted that due to Bill 108 and the Regulations that have not yet been released, there is uncertainty as to whether development charges will be available for this project beyond 2020. Discussion continued regarding the need for a strategy to facilitate the Wi-Fi initiative with the least financial impact to the City. It was requested that Staff complete a fulsome study on the full costs of the project to provide Council with the ability to decide on the best course of action. Staff were requested to report back in the 2nd Quarter of 2020. Resolution #199/19 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Council receive report FIN 25-19 for information in regards to service review report for Public Wi-Fi; Building Permits & Fleet Management Solutions; 2. That staff be directed to include in the 2020 draft capital budget submission a new fleet management system and where applicable, apply for Provincial grant funding; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 9.6 Director, Finance & Treasurer, Report FIN 26-19 Trillium Housing Oak Non -Profit Corporation - Request to Defer Payment of Development Charges A question and answer period ensued regarding the deferral of development charges (DCs) with Staff confirming that the rates are based on the development charge rate at the time of deferral. Staff further noted that in July, the City's -20- Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm development charges will be indexed, and that the Trillium Housing Corporation deferral is only up to December 14, 2020 due to the absence of Regulations since the new legislation has been enacted. Members of Council noted that on December 18th, Regional Council will also consider a recommendation regarding the deferral of development charges, which will provide for more affordable housing for lower income families. Further discussion ensued regarding the ability to defer development charges on the Region and School Board portions with Staff commenting that this Report is a deferral of the City's charges only, and that there is no ability to defer the educational portion. Members of Council requested that Staff inquire with the Province as to whether there were any possibilities to defer the educational portion of the DCs. Resolution #200/19 Moved by Councillor Cumming Seconded by Councillor Ashe 1. That Report FIN 26-19 of the Director, Finance & Treasurer be received; 2. That, pursuant to By-law 7595/17: a) the request by Trillium Housing Oak Non -Profit Corporation to defer the payment of the City's share of Development Charges estimated to be $2,620,000 prior to any increase in any Development Charge Fees and the deferral be to December 14, 2020 be approved; b) that Trillium Housing Oak Non -Profit Corporation be required to enter into a Development Charge Deferral Agreement with the City on terms satisfactory to the Director, Finance & Treasurer and the Director, Corporate Services & City Solicitor; 3. That Council direct staff to develop a Development Charge deferral payment strategy for Trillium Housing Oak Non -Profit Corporation for the City Share Development Charge payments with an effective start date of December 15, 2020 that meets the legislation and regulations of the day; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried - 21 - City 6h DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm 9.7 Director, City Development & CBO, Report PLN 22-19 Universal City Precinct Plan Unique AT Holding Corporation, Universal City One Developments Inc., Nal -Band Holdings Inc. — Gestion Nal -Band Inc. Part of Lots 21 and 22, Concession 1 (1454, 1462, 1470 and 1474 Bayly Street) A question and answer period ensued, with Members of Council requesting clarification regarding the lifting of the H6 Holding Symbol, and whether the lifting is only applied to the lands owned by Pickering Downtown Landowners Group. Staff indicated that non -participating landowners, would have to pay their share of infrastructure and join in to the cost sharing agreements. Members of Council questioned whether the improvement of Krosno Creek noted in the Report, will continue to the North of Pickering. Staff advised Council that they are working closely with the TRCA to review whether improvements could be made to Krosno Creek. Resolution #201/19 Moved by Councillor Cumming Seconded by Councillor Pickles 1. That City Council approve the Universal City Precinct Plan as generally illustrated in Appendix I, subject to any modifications identified through the Site Plan Approval process and implementation matters that may arise in the course of preparing the agreements referred to in Recommendations 2, 3 and 4; 2. That City Council authorize the execution and registration on title of the Infrastructure Agreement for the H6 Block, substantially in the form attached as Appendix II, between the City and the participating landowners (Unique AT Holding Corporation, Universal City One Developments Inc., and Nal - Band Holdings Inc. — Gestion Nal -Band Inc.) to implement the Universal City Precinct Plan, such agreement to be in a form satisfactory to the Director, Corporate Services & City Solicitor; 3. That City Council authorize the execution and registration on title of the Master Development Agreement, substantially in the form attached as Appendix III between the City, Unique AT Holding Corporation and Universal City One Developments Inc., such agreements to be in a form satisfactory to the Director, Corporate Services & City Solicitor; -22- City 6h DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm 4. That Zoning By-law Amendment Application A 10/19 to amend City Centre Zoning By -law -7553/17, as amended, to remove the "H6" Holding Symbol on lands municipally known as 1454, 1462, 1470 and 1474 Bayly Street, as set out in Appendix IV, be enacted by Council; and, 5. The appropriate City officials be authorized and directed to take the necessary action to give effect thereto. Carried 9.8 Director, City Development & CBO, Report PLN 29-19 Consulting Services for Phase 1 of the Comprehensive Zoning By-law Review Request for Proposal No. RFP -7-2019 A question and answer period ensued regarding the increase in Consulting Service fees and whether this review will dovetail with recommendations coming out of Phase 3 of the mature community study currently underway. Staff noted that most of the comprehensive reviews will advance on their own so they don't get caught in a bigger process and if some neighborhoods can wait, they may be dovetailed, but at this point most will remain separate. Further discussion ensued regarding the Intensification Guidelines Study, and how development applications that are submitted during the course of the Study will be addressed. Staff noted that the intensification guidelines project would take approximately 3 years to complete, and that any private applications that are submitted during the course of the Study will be evaluated using the best available information but further noted that if any submissions are prejudicial to a direction of the Study or are not in keeping with the trend, they will be brought forward to Council for either denial or deferral. Resolution #202/19 Moved by Councillor Cumming Seconded by Councillor Butt 1. That the proposal submitted by WSP, dated November 6, 2019, to undertake the Comprehensive Zoning By-law Review in the amount of $412,387.85 (including HST) be accepted; 2. That the total gross project cost of $145,606.00 (HST included), for Phase 1 of the Comprehensive Zoning By-law Review, including the total net project cost of $131,123.00 (net of HST rebate), utilizing the funding identified for this project in the approved 2019 Current Budget for the City -23- Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm Comprehensive Zoning By-law Review (Account 2611.2392.0000), be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the Phase 1 net project cost in the amount of $131,123.00 as follows: a) The sum of $32,500.00 as approved in the 2019 Current Budget — Planning & Design Cost Centre be increased to $42,615.00 to be funded from property taxes; b) The sum of $67,500.00 as approved in the 2019 Current Budget — Planning & Design Cost Centre be increased to $88,508.00 be funded by a transfer from the Development Charges — Studies Reserve Fund; and, 4. That the appropriate City of Pickering staff be authorized to enter into any agreements to give effect hereto. Carried 9.9 Director, City Development & CBO, Report PLN 30-19 Two-year period Exemption Request for Minor Variance Application P/CA 03/20 9004897 Canada Inc. (Stonepay) Part of Lots 19 and 20, Concession 3, Now Parts 1 to 5, 40R-28547 Resolution #203/19 Moved by Councillor Cumming Seconded by Councillor Brenner That Council grant an exemption in accordance with Section 45 (1.4) of the Planning Act, R.S.O. 1990; c. P.13 as amended, and permit the Committee of Adjustment to consider Minor Variance Applications resulting from the further processing of the Site Plan or Building Permit applications submitted by 9004897 Canada Inc. (Stonepay), for Part of Lots 19 and 20, Concession 3, Now Parts 1 to 5, 40R-28547 before the second anniversary of the day on which an applicant initiated zoning by-law amendment was enacted for the subject lands. Carried 9.10 Director, City Development & CBO, Report PLN 31-19 Request to deviate from Civic Number Protocol set out the Municipal Addressing Standard Operating Procedure: Durham Live Development -24- Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm Resolution #204/19 Moved by Councillor Pickles Seconded by Councillor Ashe That Council approve the request from Steve Apostolopoulos on behalf of Triple Properties to permit civic numbers to be assigned to parcels of land that do not adhere to the Civic Number Protocol set out in the City's Municipal Addressing Standard Procedure, and authorize the use of numbers 888, 333 and 777 as municipal street numbers to the parcels shown on the Proposed Municipal Address Plan provided as Appendix I to Report PLN 31-19. Carried 9.11 Director, City Development & CBO, Report PLN 32-19 The Municipal Comprehensive Review of the Durham Regional Official Plan: Growth Management Urban System Discussion Paper, June 2019 A question and answer period ensued regarding the construction of Whites Road from Taunton to Hwy 407 as it relates to the installation of conduit, with questions raised as to whether the fibre-optic cabling is installed at the same time as the conduit. Staff advised Council that the empty conduit is installed by the Region of Durham through a long-standing policy and that the report recommendation is formalizing this arrangement with a request to the Region to allow the City and/or service providers to use the conduit to run fibre at such time as it may be required. Further discussion ensued regarding the need to bring fibre-optic cable to the rural areas of the City and the need to proactively install instead of waiting for demand brought about by the development of new communities. Members of Council further questioned the servicing of vacant employment lands and whether the services noted in the staff report included all services, public and private, and not just those provided by the Region of Durham. Members of Council noted the challenges faced by places of worship in locating affordable locations to develop within residential areas, and questioned if the City has an approach to make these locations more accessible and affordable. Resolution #205/19 Moved by Councillor Brenner Seconded by Councillor Butt -25- Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm 1 That, to strengthen the existing urban system goal of creating healthy and complete, sustainable communities that balances population and employment growth, stronger regional implementation policies, such as financial incentives (which could include Community Improvement Plans; deferral or reduction of development charges; and servicing of employment areas) should be considered for certain types and locations of job creating uses; 2. That, to strengthen the existing urban system goal of encouraging a mix of housing by type, size and tenure, stronger implementation policies are required to incentivize the delivery of seniors, affordable, and/or accessible housing (which could include Community Improvement Plans; deferral or waiving of development charges); 3. That an additional goal should be added for the urban system, to create a "smart" connected community, with the inclusion of policies addressing existing and next generation information and communication technologies, and that implementation policies be added requiring the Region to provide for broadband infrastructure in all Regional Roads; 4. That the Region adopt a "dig once" policy to ensure that a comprehensive network is advanced across the Region, and that the Region allow for the shared use of its conduit and assist local municipalities in the development of localized networks and the provision of broadband services to rural settlement areas; 5. That the Regional Official Plan support the needs of an aging population by focusing on elements contained in the Age -Friendly Durham Strategy and Action Plan, including: • providing opportunities for affordable, assisted housing options and encouraging development that complements the concept of "aging in place"; • addressing accessibility needs and age -friendly design within the built environment; and, • ensuring that active and passive recreational facilities, and community and health services are available for the aging population. 6. That the following measures be considered by the Region to achieve its employment objectives: • pre -servicing employment lands, ensuring that they are shovel ready for potential development; -26- Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm • protecting employment lands from conversion to residential and commercial use; • ensuring that uses are not introduced in employment areas that may be considered sensitive land uses and which would undermine the ability of employment areas to diversify and expand in accordance with existing zoning permissions; • ensuring that lands adjacent to key goods movement corridors are protected for employment uses; • providing lands close to highway interchanges for land uses that involve the shipping or receiving of goods via long combination vehicles; • continue promoting the development of an airport in Pickering; and, • consider the implementation of Community Improvement Plans for employment generating uses/lands, which would include measures such as municipal grants, tax increment financing, development charges and building permit fee deferrals. 7. That the Region can influence how and where people work by: • ensuring locally developed and available skilled labour/talent, by supporting and partnering with post -secondary institutions, centres of excellence, research institutes, and apprenticeship programs; • providing stronger policy direction recognizing centres and corridors as locations for significant employment; • assessing current and future trends in the micro and macro -economic contexts; • providing insight into business and industry needs for employment land, urban form and tenure; • developing and articulating the Region's key differentiators and unique sales proposition; • targeting high growth sectors; and, • developing a series of strategic economic development action plans along the following themes: sustainable economic development, -27- Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm entrepreneurship, innovation and the technology ecosystem; arts, culture and creative economy; international business development; urban growth centres; planning for diversity; and digital disruption on local commerce. 8. That to assist in achieving 50 percent of the jobs in designated Employment Areas, the Region should establish a program to upfront the cost of servicing vacant employment lands, and that a context sensitive analysis for any proposed Employment Area conversion be conducted, to ensure that job generating opportunities are not compromised or lost; 9. That the Region have regard for Pickering Council's comments on proposed Amendment 1 to the Growth Plan to revise the Province's proposed Provincially Significant Employment Zones, by among other matters, excluding the Durham Live lands; 10. That the measure of density at a Regional level should be undertaken on a modified gross basis (excluding the area of natural heritage lands and the transit/roadway), and refined to a net level through area municipal official plan, secondary plan, and zoning exercises; 11. That stronger policy direction be provided in the Regional Official Plan regarding employment densities and the creation of complete communities within Urban Growth Centres; 12. That the Region continue to work collaboratively with the City of Pickering, and the other area municipalities, to delineate the extent of the Kingston Road corridor from the Toronto -Pickering Boundary to Simcoe Street (and the Simcoe Street corridor from Kingston Road to Highway 407) and to establish densities and floor space indexes that would be necessary to support Light Rail Transit (LRT) service in the future; 13. That it would be most appropriate for the balance of the priority bus corridors shown in the Metrolinx Regional Transportation Plan to be delineated and detailed in area municipal official plans as "Local Corridors". Corridors with frequent regional express services along 400 series highways or GO rail services which have limited stops (either at key interchanges or GO Station sites) do not warrant such a corridor treatment. Instead, the stations sites are more appropriately detailed through a Major Transit Station Area (e.g., Lakeshore East GO Stations) exercise or a Local Centre approach (e.g., 407 Transit -way stations); 14. That the designation and delineation of Waterfront Places be dealt with as a local planning matter, similar to the approach for Local Centres. As such, it is suggested that the Waterfront Place symbols be removed from the Regional Official Plan, and that local municipalities be provided with greater -28- City 6h DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm discretion regarding the identification of areas for growth, and the distribution and density of development within their municipalities; 15. That the methodology for delineating Major Transit Station Areas (MTSA), and the resultant draft boundary delineation for Pickering's MTSA (see Attachment #2 to Report PLN 32-19), are supported; 16. That the Region, when conducting the analysis to determine the location and amount of lands for any proposed settlement boundary expansion, should also consider buffer planning, by accounting for lands required to accommodate proper buffers between any new Community (Living) or Employment Areas and farmland; 17. That the Region, through Envision Durham, consider the implementation of additional measures/strategies to shift the balance and favour non- residential growth. Such measures should include: making Durham's employment lands more attractive and market ready by: ensuring official plan and zoning designations are in place; pre -servicing strategic employment lands; and making financial incentives available (e.g., tax increment financing, municipal grants, building permit and development charges subsidies), where appropriate; 18. That, with respect to Northeast Pickering, the Region have regard to the Pickering Council Resolutions #140/19 and #173/19 (see Attachments #3 and #4 to Report PLN 32-19) requesting the inclusion of northeast Pickering in an urban area boundary expansion, and the request to use and alternate intensification rate of 45 percent; 19. That the Region's Land Needs Assessment consider a scenario reflecting a future airport and the potential implications it may have in terms of population and employment allocation and growth; 20. That appropriate policy provisions and designations be included in the Durham Region Official Plan to bring the ROP into conformity with the Central Pickering Development Plan, in a manner similar to the other Provincial Plans; 21. That the Region provide further policy support for the allocation of sufficient lands for community facilities (such as parkland, community centres and schools) within centres to assist in achieving strong, vibrant and healthy downtowns; and, 22. That the Region, through Envision Durham, also consider the means to address the challenges faced by places of worship to establish within residential areas, taking into account the functions and services they offer within the context of building "complete communities". -29- Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm Carried 10. Motions and Notice of Motions 10.1 Decommissioning of the Pickering Nuclear Generating Station A brief discussion period ensued regarding requesting a deferral to give Members of Council and Staff time to review various reading materials circulated by Councillor Brenner pertaining to the decommissioning of a nuclear power station. Members of Council noted that this deferral would also provide time for the Provincial Government and OPG to comment, as well as providing an opportunity for OPG to attend and delegate at a future meeting of Council. Resolution #206/19 Moved by Councillor Brenner Seconded by Councillor Ashe WHEREAS, September 11, 1965 was the sod turning and groundbreaking for the construction of North America's fifth largest nuclear plant - the Pickering Nuclear Generating Station (PNGS); And Whereas, today the PNGS is the oldest and third largest Candu Nuclear Reactor Station in North America utilizing approximately 600 acres of Pickering's Waterfront, Lake Ontario Shoreline; And Whereas, after 53 years the PNGS will shut down and cease operations in 2024; And Whereas, the PNGS can become the first Candu Nuclear Power Station to be decommissioned in the world, and has the potential for creating 16,000 person years of direct employment, including employees currently working at the plant and provide a catalyst to attract scientists and engineers from around the world to learn from the decommissioning process as a Centre of Excellence; And Whereas, the decommissioning and dismantling of the PNGS will provide an opportunity for the City of Pickering and its residents to work together to create a future vision for the use of the 600 acres on our waterfront including the interim safe storage of radioactive waste; And Whereas, once operations cease, there is potential to repurpose the north/south Hydro Corridors that currently provide high voltage connectivity to the PNGS for rapid transit and/or recreational uses; -30- Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm And Whereas, Ontario Power Generation (OPG) is seeking a deferral of the dismantling process that would result in a white elephant on the Pickering Waterfront for up to 30 years serving no benefit to the City of Pickering; Now therefore be it resolved that the Council of The Corporation of the City of Pickering: 1. Supports the commencement of the decommissioning and dismantling of the PNGS as expeditiously as possible after it is shutdown in 2024, in line with the recommendation of the International Atomic Energy Agency that immediate dismantling is "the preferred decommissioning strategy" for nuclear plants; 2. City of Pickering's Economic Development staff be directed through the CAO to commence work on creating and promoting Pickering as a Centre of Excellence for the decommissioning of the Pickering Nuclear Generating Station; and, 3. That a copy of this resolution be forwarded to all Durham Region municipalities for their endorsement and to Ontario Minister of Energy, all Durham Region MPs and MPPs seeking their support in their respective roles. See Following Motion Resolution #207/19 Moved by Councillor Pickles Seconded by Councillor Cumming That Item 10.1, Notice of Motion regarding the Decommissioning of the Pickering Nuclear Generating Station, be deferred to the January 27, 2020 meeting of Council. Carried 11. By-laws 11.1 By-law 7727/19 Being a By-law Regarding Development Charges to amend By-law 7595/17 to make certain revisions to the City's development charges involving capital cost estimates. - 31 - Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm 11.2 By-law 7728/19 Being a By-law to amend Zoning By-law 7553/17, as amended, to remove the holding provision "H6" (A 10/19). 11.3 By-law 7729/19 Being a by-law to license, regulate and govern vehicles for hire within the City of Pickering 11.4 By-law 7730/19 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2020. 11.5 By-law 7731/19 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2020. [Refer to page 206 of the Executive Committee Agenda] Resolution #208/19 Moved by Councillor Ashe Seconded by Councillor Butt That By-law Nos. 7727/19 through 7731/19 be approved, save and except Item 11.3, By-law 7729/19. Carried Due to the referral of Item 7.3, BYL 02-19, By-law 7729/19 was not approved. 12. Confidential Council — Public Report Mayor Ryan stated that prior to the Regular Council Meeting, an In -camera session was held at 6:30 pm in accordance with the provisions of the Municipal Act and Procedure By- law 7665/18 to hear matters pertaining to a proposed acquisition of land and personal matters about an identifiable individual as it relates to an appointment to the Heritage Pickering Advisory Committee. 12.1 Director, Corporate Services & City Solicitor, Confidential Report LEG 05-19 City of Pickering Land Purchase from Metrolinx - Part Lot 21, Concession 1, Pickering, Part 1 40R-18785; Pickering, being all of PIN 26330-0186 (LT) -32- Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm Resolution #209/19 Moved by Councillor McLean Seconded by Councillor Pickles 1. That Council approve the acquisition of Part Lot 21, Concession 1, Pickering, being Part 1, 40R-18785, Pickering, being all of PIN 26330- 0186(LT); 2. That the attached Agreement of Purchase and Sale dated July 10, 2019 between The Corporation of the City of Pickering, as purchaser, and Metrolinx, as vendor, be approved; 3. That the City Solicitor be authorized to waive any conditions contained within the said Agreement of Purchase and Sale, and to execute any documents, instruments, transfers and agreements as may be necessary to complete the said Agreement of Purchase and Sale; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. 12.2 Appointment to Heritage Pickering Advisory Committee Resolution #210/19 Moved by Councillor Pickles Seconded by Councillor Butt Carried That Jed Irwin be appointed to the Heritage Pickering Advisory Committee for a term ending November 14, 2022 or until a successor is appointed. Carried 13. Other Business 13.1 Heritage Registry for Liverpool House Councillor McLean requested leave to introduce a motion regarding the Heritage Registry for the Liverpool House. Resolution #211/19 -33- Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm Moved by Councillor McLean Seconded by Councillor Brenner That the rules of procedure be suspended to allow the introduction of a motion pertaining to the Heritage Registry for the Liverpool House. Carried on a Two -Thirds Vote Resolution #212/19 Moved by Councillor McLean Seconded by Councillor Brenner WHEREAS, the Liverpool House situated at 1294 Kingston Road in the City of Pickering was built in 1827 as a private residence by Robert Chacker of Merseyside, Liverpool, England; And Whereas, upon completion it became a Grand Old Highway Inn an important spot along the old Kingston Road stage coach route; And Whereas, this 14 mile journey from Toronto was popular with those travelling the Kings Highway between Kingston and Toronto; And Whereas, Sir John A. Macdonald, Canada's first Prime Minister was said to be a frequent visitor; And Whereas the Municipality believes this building has significant cultural heritage value and interest; And Whereas, the Liverpool House situated at 1294 Kingston Road is not on the City of Pickering heritage registry list; And Whereas, the Heritage Pickering Advisory committee met on June 26, 2019 and requested that in accordance with section 27 of the Ontario Heritage Act, that this address be placed on the City of Pickering's Heritage registry; Now therefore be it resolved that the Council of The Corporation of the City of Pickering hereby directs staff to include 1294 Kingston Road on the Heritage Registry forthwith. Carried Unanimously on a Recorded Vote -34- Cty oh DICKERING Council Meeting Minutes December 16, 2019 Council Chambers 7:00 pm 13.2 Councillor Cumming requested clarification from Staff regarding the new Animal Shelter, and whether the City would be proceeding with the Shelter in the 2020 budget. Staff confirmed that the design of the shelter will begin in 2020, once the City has confirmed the parcel of land it will be situated upon. 13.3 Councillor Brenner requested that Staff use social media channels to remind residents that snowmobiling on Frenchman's Bay is prohibited, and to remind residents of the safety hazards. 13.4 Councillor Brenner requested that Staff follow up with regards to results from the survey on the sale of cannabis and alcohol in our parks. Staff advised Council that they are targeting March 2020 for a Report back to Council. 13.5 Councillor Brenner noted that 20 years ago Pickering became a City, and that the Library created a video called "Once a Millennium" to celebrate Pickering's history. He noted that the video is being re-released by the Pickering Library, in a digital version, and that it is available through the Library's YouTube channel. 14. Confirmation By-law By-law Number 7732/19 Councillor McLean, seconded by Councillor Butt moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of December 16, 2019. 15. Adjournment Moved by Councillor Ashe Seconded by Councillor Brenner That the meeting be adjourned. Carried Carried The meeting adjourned at 10:10 pm. Dated this 16th of December, 2019. David Ryan, Mayor Susan Cassel, City Clerk -35- Cty oh DICKERING Planning & Development Committee Meeting Minutes January 13, 2020 Council Chambers — 7:00 pm Chair: Councillor Cumming Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming D. Pickles Absent: B. McLean Also Present: M. Carpino K. Bentley C. Rose S. Cassel D. Jacobs N. Surti M. Kish T. Bal L. Harker - Director, Community Services & Deputy CAO - Director, City Development & CBO - Chief Planner - City Clerk - Manager, Policy & Geomatics - Manager, Development Review & Urban Design - Principal Planner, Policy - Planner II - Deputy Clerk 1. Disclosure of Interest No disclosures of interest were noted. 2. Statutory Public Meetings Councillor Cumming, Chair, gave an outline of the requirements for a Statutory Public Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the By-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Local Planning Appeal Tribunal (LPAT), and may not be entitled to be added as a party to the hearing unless, in the opinion of LPAT, there are reasonable grounds to do so. Catherine Rose, Chief Planner, appeared before the Committee to act as facilitator for the Statutory Public Meeting portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. 1 -36- Cty oh DICKERING Planning & Development Committee Meeting Minutes January 13, 2020 Council Chambers — 7:00 pm Chair: Councillor Cumming 2.1 Information Report No. 01-20 Zoning By-law Amendment Application A 13/19 Draft Plan of Subdivision Application SP -2019-03 Draft Plan of Condominium Application CP -2019-04 10046043 Canada Inc. & C. Wang Lots 14, 29 and 30, Part of Lots 22 to 26 Plan 818, Part 4 of 40R-29018, Part 1 of 40R-29545, Part 2 of 40R-30489 and Part 1 of 40R-30492 (1950 & 1952 Fairport Road) A statutory public meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. Tanjot Bal, Planner II, appeared before the Committee to provide an overview of Zoning By-law Amendment Application A 13/19. Through the aid of a Power Point presentation, she outlined the subject lands, the Draft Plan of Condominium, and the key concerns and issues raised by Staff and the public. Brian Moss, Brian Moss & Associates, appeared before the Committee representing the applicant. Mr. Moss noted that the community meeting held in November provided a good opportunity for open dialogue with residents, and that he was in attendance to continue to address any concerns. Dr. Brian Freund, 829 Taplin Drive, appeared before the Committee to express his concerns relating to the fiscal and environmental responsibilities of the application. Through the aid of a Power Point presentation, Dr. Freund noted that in the common elements concept of design, private roads, sidewalks, and the stormwater management system will be owned by the condominium corporation, rather than the municipality. He noted concerns regarding this ownership as it relates to infrastructure lifespan and maintenance, capacity of the stormwater management system and associated costs that would be borne by the owners should the infrastructure need to be upgraded or replaced. Dr. Freund raised further concerns of these costs being placed on the taxpayers should the owners default on payments and stated that the solution would be to consider eliminating the common element design, and bring the structure under municipal standards that would be maintained by the City. He also noted that environmental site assessments have demonstrated contaminated fill on the site, and that although Terrapex Environmental Ltd., has identified that these areas pose no risk to humans, there are still concerns. Dr. Freund requested that Council seek the removal of this contaminated soil and the drainage pipes into the creek prior to replanting the buffer, and if the top of the bank is also contaminated, that the buffer zone dimensions be revisited. Cty oh DICKERING Planning & Development Committee Meeting Minutes January 13, 2020 Council Chambers — 7:00 pm Chair: Councillor Cumming Janice Freund, 829 Taplin Drive, appeared before the Committee to express her concerns relating to the public confidence in the development submission and approval process. Through the aid of a Power Point presentation, Ms. Freund noted that the application meets all requirements, but falls short in providing a complete rendering of the situation. She noted that the maps and reports used as source material are based on faulty data, and that the location of the Dunbarton Creek is inconsistently documented, stating that the correct identification of the Creek's location may impact the development setback. She expressed concerns relating to the contamination of Dunbarton Creek and soil contamination adjacent to the creek, noting that the drainage pipes should also be tested for contamination. Martin Lavoie, 849 Taplin Drive, appeared before the Committee, representing a coalition of 49 households that are located within 150 metres or less of the development site. Through the aid of a Power Point presentation, Mr. Lavoie noted the coalition was in opposition to the application due to inconsistencies with several applicable Policies and Plans and noted concerns with the application including: - the negative impact on biodiversity; - significant impacts on water balance and erosion; - the underestimation of increased traffic caused by the development; increased water flow, flooding and erosion on the site due to climate change; - the increase in density by 500%; the current Dunbarton neighbourhood, mainly comprised of private detached dwellings, and the inconsistency of implementing a condominium development in the neighbourhood; - the unsuitability of the site which is a significant valley land, subject to flooding and erosion; - impacts to many endangered species in the area; insufficient existing infrastructure and schools in the area; - an insufficient number of parking spots for 30 dwellings; inadequate snow removal and disposal provisions; and, - excessive floodlight pollution from car headlights that will shine directly into the homes of houses located on the East side of Fairport Road. Peter Arndt, 1954 Fairport Road, appeared before the Committee to express his concerns regarding the application. Mr. Arndt noted that he is not opposed to the development, but has some concerns with how this development will be built. He noted that he is concerned with the watershed plan, noting that if the pipe is disturbed or eliminated, it could cause problems with flooding or drainage. Mr. Arndt also noted that the notice that went out to residents is not an accurate Cty oh DICKERING Planning & Development Committee Meeting Minutes January 13, 2020 Council Chambers — 7:00 pm Chair: Councillor Cumming depiction of the subject lands, and that the map should be revised and the developer required to re -submit the revised maps. There were no further delegations from the public. A discussion period ensued with City Staff, Brian Moss, and Members of Council regarding: whether the TRCA was aware of the contamination of the lands and the trees that have been removed; what assurances the City will be given that the soil is no longer contaminated prior to the development moving forward; and, condominium corporations versus municipally owned property and associated advantages if the property is municipally owned. Members of the Committee requested that the following items be addressed when the recommendation report is brought back to the Planning and Development Committee: - parking; - replacement of the trees that were removed on the property; - density; traffic concerns; - exiting vehicles from the site and car headlights shining into the homes of residents that front onto Fairport Road; - clarification as to the future development block, and whether there will be future development on this site; - steps taken to mitigate future flooding in the area; the role of the Provincial Policy Statement in this application; - additional information regarding site conditions and fill contamination; the issue of snow removal, and where the snow will be displaced; - a commentary on the wetland area that had been removed and whether this has been accounted for in the mapping; and, - how this application would measure up to Infill and Replacement Housing in Established Neighbourhoods Study had it already been in place. Catherine Rose, Chief Planner, appeared before the Committee to respond to comments regarding the additional reports requested from the TRCA and other agencies. She advised the Committee that Planning Staff will compile all of the comments received and provide to the Applicant, who will then prepare the requested reports. Ms. Rose noted that the timing of when the Report will come back to Council for approval is dependent upon how many reports are required to be completed by the Applicant. Brian Moss, Brian Moss & Associates, confirmed 4 -39- Cty oh DICKERING Planning & Development Committee Meeting Minutes January 13, 2020 Council Chambers — 7:00 pm Chair: Councillor Cumming that fill contamination will be removed from the site prior to development and that the Region of Durham would have to be satisfied with the Record of Site Condition prior to moving forward with the development. 2.2 Information Report No. 02-20 Zoning By-law Amendment Application A 12/19 A., I. & S. Doria Part of Lot 29, Broken Front Range 3, Part 1 on 40R-5415 & Parts 2 to 5 on 40R-5809 (698 & 682 Kingston Road) A statutory public meeting was held under the Planning Act, for the purpose of informing the public with respect to the above -noted application. Catherine Rose, Chief Planner, appeared before the Committee to act as facilitator for the Statutory Public Meeting portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. Tanjot Bal, Planner II, appeared before the Committee to provide an overview of Zoning By-law Amendment Application A 12/19. Through the aid of a Power Point presentation, Ms. Bal provided an overview of the property location and applicant's proposal, and an overview of the planning and design comments. There were no delegations from the public. Christopher Hall, Planner, WSP Canada Group Limited, appeared before the Committee representing Shell Canada. Mr. Hall noted that they recognize and acknowledge this as a key corner of the City, and are looking to create an attractive corner with a public art piece to serve as a landmark for the City. A question and answer period ensued between Members of Council and Christopher Hall regarding buffering between the property to the north, and if the Applicant would be reaching out to the existing developer to obtain feedback on buffering designs. Mr. Hall noted that the automobile shop currently located on the property will be removed, and that a noise attenuation fence, enhanced landscape buffer, and new fencing will be erected. Questions were raised regarding the signage on Whites Road, and whether there was any flexibility to move this sign. Mr. Hall confirmed that they are awaiting feedback from the Region regarding whether there is any contaminated soil on site, and if cleanup will be required. Cty oh DICKERING Planning & Development Committee Meeting Minutes January 13, 2020 Council Chambers — 7:00 pm Chair: Councillor Cumming 3. Delegations 3.1 David Riley, Principal, SGL Planning & Design Inc. Paul Lowes, Principal, SGL Planning & Design Inc. Re: Report PLN 01-20 Infill and Replacement Housing in Established Neighbourhoods Study Planning Options Report (Phase 2 Report) David Riley, Principal, SGL Planning & Design Inc., was heard under Item 4.2, Report PLN 01-20. 3.2 Craig Marshall, Marshall Homes Re: Report PLN 01-20 Infill and Replacement Housing in Established Neighbourhoods Study Planning Options Report (Phase 2 Report) Craig Marshall, Marshall Homes, was heard under Item 4.2, Report PLN 01-20. 4. Planning & Development Reports 4.1 Director, Corporate Services & City Solicitor, Report LEG 01-20 Lebovic Enterprises Limited — Plan of Subdivision 40M-2479 - Final Assumption of Plan of Subdivision - Lots 1 to 30, Blocks 31 to 50, 52, 53 and 54, Plan 40M-2479 - Parts 1, 5, 7, 9, 11 and 13, 40R-26332 (William Jackson Drive) Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1. That William Jackson Drive, Earl Grey Avenue, Carousel Drive, Tally Street, Carousel Mews, Calico Mews, Starboard Mews within Plan 40M-2479 and William Jackson Drive within Parts 1, 5, 7, 9, 11 and 13, 40R-26332 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2479 and Parts 1, 5, 7, 9, 11 and 13, 40R-26332, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Block 51; 6 - 41 - Cty oh DICKERING Planning & Development Committee Meeting Minutes January 13, 2020 Council Chambers — 7:00 pm Chair: Councillor Cumming 3. That Lebovic Enterprises Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M- 2479 and Parts 1, 5, 7, 9, 11 and 13, 40R-26332, save and except from Block 51; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.2 Director, City Development & CBO, Report PLN 01-20 Infill and Replacement Housing in Established Neighbourhoods Study Planning Options Report (Phase 2 Report) David Riley, Principal, SGL Planning & Design Inc., appeared before the Committee to provide an overview of the Infill and Replacement Housing in Established Neighbourhoods Study, Phase 2. Through the aid of a Power Point presentation, Mr. Riley provided an overview of the study background and purpose, noting that the purpose of Phase 2 was to build upon issues and key elements identified in Phase 1 of the study. He noted that Phase 2 of the study was to determine the various tools that can be used to address neighbourhood character and identify options to address the issues, which resulted in the creation of a preferred strategy. Mr. Riley outlined the public engagement opportunities undertaken to establish a strategy and the next steps. A question and answer period ensued between Members of Council and David Riley regarding: the benefit of breaking the project into 3 Phases, allowing for checks and balances as well as the ability to obtain feedback and change course if required; the number of precincts identified in the plan, with the main difference in these precincts being lot coverage; whether this Study includes permit parking on private properties; timeframes for the completion of Phase 3; the importance of performance standards and guidelines to enable enforcement; the recommendation of a private tree by-law, which would include protection, replacement and compensation measures; how many people participated in the survey and whether the number of people in newer or older homes was identified; and, whether Phase 3 will include any recommendations for the waterfront node. 7 -42- Cty oh DICKERING Planning & Development Committee Meeting Minutes January 13, 2020 Council Chambers — 7:00 pm Chair: Councillor Cumming Craig Marshall, Marshall Homes, 714 Simpson Avenue, appeared before the Committee to express concerns regarding Report PLN 01-20 stating that due to the low community engagement response, he was concerned that the silent majority are not aware of what this Report could mean for their house values. He noted that the results of this Study could result in reduced land values and lower assessment, and recommended that the City reach out to MPAC to determine the impacts. Mr. Marshall suggested that architectural control could be obtained through the Committee of Adjustment, which is similar to a process in the City of Toronto. He also noted that the Provincial Policy Statement is now encouraging second entrances in homes, and that infill development will not be able to accommodate this under the proposed provisions of the study. A brief question and answer period ensued regarding the preferred height of homes for today's market, and whether infill development can be accommodated within a premium housing community with the demand for higher structures. A discussion period ensued between Members of Council and City Staff regarding: - whether Council will have final approval of all guidelines and specific provisions; whether the proposed guidelines are too prescriptive; - timelines for completion of Phase 3; enforcement mechanisms for a design guidelines strategy; - staffing requirements for enforcement and implementation of the guidelines; and, - the inclusion of a new Tree Preservation By-law. Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1. That the Infill and Replacement Housing in Established Neighbourhoods, Planning Options Report (Phase 2 Report) prepared by SGL Planning & Design Inc., dated December 2019, be received; and, 2. That Council authorize City Development staff to proceed with Phase 3 of the Infill and Replacement Housing in Established Neighbourhoods Study. Carried Cts og DICKERING Planning & Development Committee Meeting Minutes January 13, 2020 Council Chambers — 7:00 pm Chair: Councillor Cumming 5. Other Business There were no items of other business. 6. Adjournment Moved by Councillor Butt Seconded by Councillor Brenner That the meeting be adjourned. Carried The meeting adjourned at 9:35 pm. (Oshawa® Corr. 01-20 Corporate Services Department City Clerk Services File: A-2100 December 18, 2019 DELIVERED BY E-MAIL (clerks@durham.ca) Region of Durham Re: Combating Climate Change Oshawa City Council considered the above matter at its meeting of December 16, 2019 and adopted the following recommendation: "Whereas scientists across the world have identified Climate Change as a major contributor to billion of dollars in damages to property and infrastructure, leading also to the loss of human lives and wildlife as a result of catastrophic events such as flooding, wildfires, windstorms, ice storms, waterfront erosion, and other such affects; and, Whereas it is necessary for the current generation to address climate change in order to protect our natural environment and quality of life; and, Whereas the City of Oshawa participates as a Federation of Canadian Municipalities partner for climate protection program and has approved a corporate greenhouse gas reduction plan and is in the process of working with the public and other valuable stakeholders to create a community greenhouse reduction plan; and, Whereas the City's draft update to the Oshawa Strategic Plan includes actions and measures to combat climate change; and, Whereas the City of Oshawa has participated in the Region of Durham initiative that addresses climate change; and, Whereas the City of Oshawa and community members recognize the importance of protecting and improving our world for future generations; Therefore be it resolved: 1. That the City of Oshawa declare climate change as an emergency for the purpose of protecting wildlife, our natural environment and our economy; and, The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7 Phone 905.436.3311 1.800.667.4292 Fax 905.436.5697 www.oshawa.ca -45- 2 2. That the City of Oshawa apply a climate lens to plans and actions of the City of Oshawa including strategic plans and future budgets; and, 3. That the City of Oshawa copy neighbouring Municipalities, Regional Council, Members of Provincial Parliament and Members of Parliament on official correspondence of this declaration in an effort to seek assistance in resources and funding to help our community effectively combat climate change." If you need further assistance concerning the above matter, please contact Stephanie Sinnott, Commissioner, Finance Services at the address listed below or by telephone at 905-436-3311. Mary Medeiros City Clerk /fb c. Finance Services Durham Region Municipalities Durham Region Members of Parliament Members of Provincial Parliament -46- Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 17th Floor Toronto ON M7A 2J3 Tel.: 416 585-7000 December 19, 2019 Dear Head of Council, Ministere des Affaires municipales et du Logement Bureau du ministre 777, rue Bay, 17' etage Toronto ON M7A 2J3 Tel. : 416 585-7000 Corr. 02-20 /155 Ontario 234-2019-68 As you know, I released our government's action plan to tackle Ontario's housing crisis earlier this year. This plan, which is supported by the More Homes, More Choice Act, 2019, is intended to put affordable home ownership in reach of more Ontario families and to provide more people with the opportunity to live closer to where they work. Since its release, our government has been consulting with municipalities and the public on several aspects of the legislation, including a regulatory approach for changes to the Development Charges Act. I value the input of our municipal partners. I am writing today to inform you of changes to the Development Charges Act, made by the More Homes, More Choice Act, and relevant amendments to Ontario Regulation 82/98 (General) under the Development Charges Act, which come into effect on January 1, 2020. As of January 1, 2020, builders of rental housing, non-profit housing, and institutional developments will be able to defer paying development charges until occupancy. Furthermore, payments will be made in annual installments in accordance with the Development Charges Act. Development charge rates, as of January 1, 2020, will be set for a development when a site plan or zoning amendment application is submitted to a municipality. Changes to Ontario Regulation 82/98 mean that the rate would continue to be frozen for two years after planning approvals have been received. This will encourage more homes to be built. We recognize that municipalities may incur some additional costs as a result of these requirements, and for that reason, the legislation provides authority for municipalities to charge interest to cover costs associated with the deferral and the freeze. In addition, a maximum interest rate will not be prescribed. Finally, our government has also made a housekeeping amendment that revises the index to which development charges may be linked in development charge by-laws. .../2 -47- -2 - If you have technical questions, please feel free to contact Caspar Hall, Director, Municipal Finance Policy Branch at Caspar.Ha112@ontario.ca. Our government is committed to ensuring families across Ontario can access housing that meet their needs and their budget. I appreciate your input and participation in our consultations. Sincerely, ic=,..„.-eg.,.1 Steve Clark Minister C: Chief Administrative Officer -48- DURHAM REGION The Regional Municipality of Durham Corporate Services Department — Legislative Services Corr. 03-20 December 20, 2019 The Honourable Steve Clark Minister of Municipal Affairs and Housing 777 Bay Street, 17th Floor Toronto, ON M5G 2E5 Dear Minister Clark: RE: Envision Durham — Housing Policy Planning Discussion Paper (2019-P-47), Our File: D12 Council of the Region of Durham, at its meeting held on December 18, 2019, adopted the following recommendations of the Planning & Economic Development Committee: 605 Rossland Rd. E. "A) That Report #2019-P-47 of the Commissioner of Planning and Level 1 Economic Development be received for information; and P.O. Box 623 Whitby, ON L1 N 6A3 Canada B) That a copy of Report #2019-P-47 be forwarded to Durham's area municipalities; Clarington Task Force on Affordable Housing; 905-668-7711 Scugog Housing Advisory Committee; Durham Advisory 1-800-372-1102 Committee on Homelessness; Social Housing Advisory Fax: 905-668-9963 Committee; BILD; and the Ministry of Municipal Affairs and Housing, for review and comment." durham.ca Please find enclosed a copy of Report #2019-P-47 for your review and comment. If you have any questions, please contact Mike Blake, Senior Planner, in our Planning Division at 905-668-7711, ext. 2549. 2a.Lp7v W c l ta-w Ralph Walton, Regional Clerk/Director of Legislative Services RW/tf c: Please see attached list If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097. -49- Page 2 of 2 c: M. Harris, Acting Manager, Community Planning and Development, Ministry of Municipal Affairs and Housing N. Cooper, Clerk, Town of Ajax B. Jamieson, Clerk, Township of Brock A. Greentree, Clerk, Municipality of Clarington M. Medeiros, Acting Clerk, City of Oshawa S. Cassel, Clerk, City of Pickering J.P. Newman, Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge C. Harris, Clerk, Town of Whitby Clarington Task Force on Affordable Housing Scugog Housing Advisory Committee Durham Advisory Committee on Homelessness Social Housing Advisory Group BILD B. Bridgeman, Commissioner of Planning and Economic Development Attachment #1 to Corr. 03-20 If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2564 The Regional Municipality of Durham Report DURHAM REGION To: From: Report: Date: Planning and Economic Development Committee Commissioner of Planning and Economic Development #2019-P-47 December 3, 2019 Subject: Envision Durham — Housing Policy Planning Discussion Paper, File D12-01 Recommendation: That the Planning and Economic Development Committee recommends to Regional Council: A) That a copy of Report #2019-P-47 be received for information; and B) That a copy of Report #2019-P-47 be forwarded to Durham's area municipalities; Clarington Task Force on Affordable Housing; Scugog Housing Advisory Committee; Durham Advisory Committee on Homelessness; Social Housing Advisory Committee; BILD; and the Ministry of Municipal Affairs and Housing for review and comment. Report: 1. Purpose 1.1 The purpose of this report is to present the Housing Policy Planning Discussion Paper which is the last paper in a series of discussion papers that are released as part of this phase of Envision Durham, the Municipal Comprehensive Review (MCR) of the Durham Regional Official Plan (ROP) (see Attachment #1). 1.2 Comments on this Discussion Paper are requested by March 2, 2020 (90 -day commenting period). - 51 - Report #2019-P-47 Page 2 of 5 2. Background 2.1 On May 2, 2018, Regional Council authorized staff to proceed with Envision Durham, as detailed in Commissioner's Report #2018 -COW -93. 2.2 On February 5, 2019, the Planning Division initiated the first stage ("Discover") of the public engagement program for Envision Durham by launching a project web page and public opinion survey, as detailed in Commissioner's Report #2019-P-4. The Planning Division initiated the second stage ("Discuss") on March 5, 2019, wherein participants are being asked to provide input on various theme -based Discussion Papers, of which the Housing Policy Planning Discussion Paper is the sixth one. 2.3 The Discussion Paper topics are as follows: a. Agriculture and Rural System (Commissioner's Report #2019-P-12, released March 5, 2019); b. Climate Change and Sustainability (Commissioner's Report #2019-P-26, released May 7, 2019); c. Growth Management, including but not limited to reports on: • The Urban System (Commissioner's Report #2019-P-31, released June 4, 2019); • Land Needs Assessment (LNA) and related technical studies, i.e. Employment Strategy, Intensification Strategy, Designated Greenfield Area Density Analysis, etc.; and • Additional feasibility studies, if required based on the results of the LNA. d. Environment and Greenlands System (Commissioner's Report #2019-P-36, released September 3, 2019); e. Transportation System (Commissioner's Report #2019-P-41, released October 1, 2019); and f. Housing Policy Planning, which is the subject of this report. 2.4 Each Paper contains discussion questions, with a supplemental workbook, to help facilitate discussion and input. 3. Housing Policy Planning Discussion Paper 3.1 The Discussion Paper provides an overview of how land use planning can influence housing choice and affordability in Durham. There is a review of trends - 52 - Report #2019-P-47 Page 3 of 5 and an overview of the housing spectrum in Durham. For context, there is also a discussion regarding federal, provincial, regional and local interest in housing. 3.2 The housing policy themes that have been reviewed in this paper include: a. Secondary units; b. Inclusionary zoning; c. Rental housing conversion; d. Demolition control; e. Short-term rental housing; f. Special needs housing; g. Housing for seniors; and h. Shared living. 3.3 The housing spectrum ranges from homelessness to market ownership and rental housing. It includes housing that is appropriate for residents at various stages in their life cycle and abilities. It is defined by of housing needs that often reflect income and the need for supports. Although planning policy can affect housing across the spectrum, it has its greatest influence on market housing and affordable housing. 3.4 In the last decade home prices and rents have increased significantly. Although Durham has traditionally been amongst the most affordable places to live in the GTHA, affordability is now a concern for many households. In 2018, less than 25 per cent of new and resale homes sold in Durham were affordable. The average monthly rent for a one -bedroom apartment listed in Durham is now over $1,500. 3.5 In recent years there has been greater diversity in the forms of housing being constructed, with more medium- and high-density forms of housing, such as townhouses and apartments. Second units (such as basement apartments) are also becoming more prominent. Smaller residential units can be less expensive; offsetting higher prices in other segments of the housing market. 3.6 Land use policy can enable and support the delivery of various forms of housing including affordable and seniors' housing; however, financial and other decisions regarding funding allocations, subsidies, rental supplements, income supports, and other tools fall outside of the purview land use planning and are dealt with through governmental and corporate budgetary decisions. 3.7 The Discussion Paper is intended to serve as a starting point for stakeholder input on policy considerations for Housing Policy Planning, and to foster discussion on -53- Report #2019-P-47 Page 4 of 5 how it can be better integrated with land use change and development to establish housing policies that will enable greater housing choice and affordability in Durham. 3.8 This Discussion Paper was prepared by Regional planning staff in consultation with Regional staff from the Office of the CAO, Social Services — Housing Services, and Envision Durham's Area Municipal Working Group. 3.9 The Discussion Papers do not present positions on potential changes that may be part of the ROP, but rather provide information and pose questions for consideration. 4. Next Steps 4.1 Each of the Discussion Papers have been posted to the project web page at durham.ca/EnvisionDurham for public input. Interested parties are encouraged to subscribe for project updates and email notifications through this web page. The Discussion Papers have been announced by way of: a. News releases and public service announcements; b. Social media platforms, including Facebook, Twitter and Linkedln; c. Email notifications; d. Publications in internal and external newsletters; and e. Materials published online. 4.2 Comments on the Housing Policy Planning Discussion Paper are requested by March 2, 2020 (90 -day commenting period). Regional staff will report to Committee on the results of the Discussion Papers through future reports during the next stage of the public engagement process. 4.3 It is recommended that a copy of this report be forwarded to Regional Council for information and be forwarded to Durham's area municipalities and relevant stakeholders and the Ministry of Municipal Affairs and Housing for review and comment. In addition, other key stakeholders will be notified of this Discussion Paper's release. The Discussion Paper will also be provided to interested Indigenous communities and others who may have an interest in the Envision Durham study process. 5. Attachments Attachment #1: Housing Policy Planning Discussion Paper -54- Report #2019-P-47 Page 5 of 5 Respectfully submitted, Original signed by Brian Bridgeman, MCIP, RPP Commissioner of Planning and Economic Development Recommended for Presentation to Committee Original signed by Elaine C. Baxter-Trahair Chief Administrative Officer -55- Discussion Paper ENVISION DURHAM December 2019 Durham Region Planning and Economic Development Department This Discussion Paper is published for public and agency comment as part of Envision Durham, the Municipal Comprehensive Review of the Regional Official Plan. Report contents, discussion questions and proposed directions, where applicable, do not necessarily represent the position of Regional Council on changes that may be considered to the Regional Official Plan. All information reported and/or collected through this Discussion Paper will help inform and be used as part of the Municipal Comprehensive Review. Please provide comments on this Housing Policy Planning Discussion Paper by March 2, 2020. -57- About Durham Region Durham Region is the eastern anchor of the Greater Toronto Area, in the Greater Golden Horseshoe area of Ontario. At over 2,590 square kilometres, Durham offers a variety of landscapes and communities, with a mix of rural, urban and natural areas. The southern Lakeshore communities of Pickering, Ajax, Whitby, Oshawa and Clarington provide urban areas and a diverse employment base. The northern Townships of Scugog, Uxbridge and Brock are predominantly rural, with a thriving agricultural sector. The region is the home of the Mississaugas of Scugog Island First Nation and spans a portion of the territories covered by the Williams Treaties of 1923.1 Over 80 per cent of the region lies within the provincially -designated Greenbelt which also contains the environmentally significant Oak Ridges Moraine. With access to ample green space and lakes, rivers and urban amenities, Durham Region offers a high quality of life for both city and rural residents. Today, Durham is home to just under 700,000 people. By the year 2041, our population is expected to grow to 1.2 million people, with over 430,000 jobs. Our vision is to create healthy and complete, sustainable communities, shaping Durham into a great place to live, work, play, grow and invest. 1 The Williams Treaties include traditional territories of seven First Nations, including the Chippewas of Beausoleil, Georgina Island and Rama and the Lake Sirncoe Regional Municipality of York City of Toronto Uxbridge Pickering Sirncoe County Brock Scugog Lake Ontario City of Kawartha Lakes Lake Scugog Clarington Figure 1: Map of the Region of Durham. About Envision Durham Envision Durham, the Municipal Comprehensive Review (MCR) of the Regional Official Plan (ROP), is an opportunity to plan for fundamental change, by replacing the current ROP and establishing a progressive and forward-looking planning vision for the Region to 2041. Over the next few years, the Region is undertaking Envision Durham to review: • How and where our cities and towns may grow. • How to use and protect our land and resources. Mississaugas ofAlderville, Curve Lake, Hiawatha, and Scugog Island. Envision Durham - 58 - • What housing types and job opportunities are needed for our residents. • How people and goods move within, across and beyond our region. We're planning for an attractive place to live, work, play, grow and invest—and we're asking for your help. Why review the Official Plan? The ROP guides decisions on long-term growth, infrastructure investment and development—providing policies to ensure an improved quality of life—to secure the health, safety, convenience and well-being of present and future residents of Durham. Under the Planning Act, there is a legislative requirement to review the existing ROP every five years. Since the approval of the last ROP update (January 2013), the Province of Ontario has completed several significant provincial policy initiatives, including the co- ordinated review and update to the following provincial plans: • The Growth Plan for the Greater Golden Horseshoe, 2017, which was replaced by A Place to Grow: Growth Plan for the Greater Golden Horseshoe in May 2019. • The Greenbelt Plan, 2017. • The Oak Ridges Moraine Conservation Plan, 2017 (ORMCP). • Provincial Policy Statement, 2014 (PPS). The Planning Act requires the Region to complete a provincial plan conformity exercise to amend the ROP to ensure that it: • Conforms with provincial plans or does not conflict with them. • Has regard to matters of provincial interest. • Is consistent with Provincial Policy Statements. Envision Durham constitutes Durham's Provincial Plan conformity exercise and its five-year review of the ROP, satisfying these legislative requirements. How to get involved Public input is integral to the success of Envision Durham—we want to hear from you! Please use this opportunity to share your vision for Durham—tell us your thoughts and opinions on the key Discussion Questions raised throughout this document (Appendix A). Join the conversation by visiting durham.ca/EnvisionDurham to submit your comments. To receive timely notifications on the Envision Durham process, please visit durham.ca/EnvisionDurham to subscribe for project updates. i -59- Envision Durham Table of Contents About Durham Region 1 About Envision Durham 1 Why review the Official Plan? 2 Executive summary 5 1.0 Introduction 7 2.0 Housing trends 8 2.1 Housing mix 8 2.2 Demographics 9 3.0 The housing spectrum 10 3.1 Homelessness 10 3.2 Community housing 11 3.3 Rental housing market 11 3.3.1 Affordable rental housing 12 3.3.2 Monitoring affordable rental housing 14 3.4 The home ownership market 18 3.4.1 Affordable home ownership 19 3.4.2 Monitoring affordable ownership housing 20 3.4.3 Affordability and diverse housing types 21 4.0 Housing policy planning 22 4.1 Durham Regional Official Plan 22 4.2 Area Municipal Official Plans 23 4.3 Municipal zoning by-laws 24 4.4 Second units 24 4.5 Inclusionary zoning 26 4.6 Rental housing conversion 28 4.7 Demolition control 29 4.8 Short-term rental housing 32 4.9 Rural housing 34 4.10 Tiny houses 34 4.11 Six -storey wood -frame construction 35 4.12 Special needs housing 35 4.12.1 Mobility 35 Envision Durham 4.12.2 Mental health 36 4.13 Housing for seniors 36 4.14 Shared living 38 4.15 Shared equity 39 5.0 Regional housing interest 40 5.1 At Home in Durham 41 5.2 Affordable Rental and Seniors' Housing Task Force 42 5.2.1 Supportive policy environment 42 5.2.2 Process certainty 42 5.3 Community housing 43 5.4 Incentive programs 43 5.4.1 Regional Development Charge Background Study (2018) 45 6.0 Provincial housing interest 45 6.1 Provincial responsibilities 45 6.2 Investments in affordable housing 46 6.3 Housing Services Act 46 6.4 Provincial land use planning policy context 47 6.4.1 Land Use Planning for Housing Policy Statement, 1989 47 6.4.2 Provincial Policy Statement 48 6.4.3 A Place to Grow: Growth Plan for the Greater Golden Horseshoe 49 6.4.4 Land Needs Assessment Methodology 50 7.0 Federal housing interest 50 7.1 National Housing Strategy 51 Next steps 53 Appendix A: Discussion questions workbook 54 Appendix B: Glossary 59 - 61 - Envision Durham Executive summary This discussion paper is the last in the series of papers that have been released for this part of the Envision Durham exercise. Discussion papers have been released on the following topics: • Agriculture & Rural System • Climate Change & Sustainability • Growth Management — Urban System • Environment & Greenlands System • Transportation System This discussion paper provides an overview of Durham's current Regional Official Plan (ROP) policy framework, identifies provincial policy requirements and trends since the last ROP review, and identifies preliminary approaches and questions for discussion and feedback as it relates to housing choice and affordability in Durham. The housing spectrum ranges from homelessness to market ownership and rental housing. It includes housing that is appropriate for residents at various stages in their life cycle and abilities. It is defined by housing needs that often reflect income and the need for supports. Although planning policy can affect housing across the spectrum, it has its greatest influence on market housing and affordable housing. In recent years there has been greater diversity in the forms of housing being constructed, with more medium- and high- density forms of housing, such as townhouses and apartments. The housing policy themes that have been reviewed in this discussion paper include: • Secondary units • Inclusionary zoning • Rental housing conversion • Demolition control • Short-term rental housing • Special needs housing • Housing for seniors • Shared living Land use policy can enable and support the delivery of various forms of housing including affordable and seniors' housing; however, financial and other decisions regarding funding allocations, subsidies, rental supplements, income supports, and other tools fall outside of the purview of land use planning and are dealt with through governmental and corporate budgetary decisions. The Region is committed to working collaboratively with all stakeholders, including Durham's area municipalities, community partners, stakeholders, and the public, to develop policies that implement provincial direction and strengthen Durham's housing system. Many of Durham's area municipalities have also recently completed reviews and updates of their local official plans. The Region will be considering recent updates and resulting policy in the Envision Durham exercise, as well as tracking ongoing changes and proposed changes to land use planning policy at the provincial level. 51 Envision Durham Discussion Paper How to get involved Public input is integral to the success of Envision Durham—we want to hear from you! Please use this opportunity to share your vision for Durham—tell us your thoughts and opinions on the key Discussion Questions raised throughout this document (Appendix A). Join the conversation by visiting durham.ca/EnvisionDurham to submit your comments. To receive timely notifications on the Envision Durham process, please visit durham.ca/EnvisionDurham to subscribe for project updates. Envision Durham • 1.0 Introduction Over the last two decades, housing prices have increased significantly across Canada, and Durham is no exception. Housing has become a top priority for all levels of government. • The federal government is implementing the National Housing Strategy with the Canada Mortgage and Housing Corporation (CMHC). • The province has made a commitment to improve housing with Ontario's Housing Supply Action Plan and the Community Housing Renewal Strategy. • The Region is implementing At Home in Durham, Durham Region Housing Plan 2014-2024 (At Home in Durham), the recommendations of the Affordable Rental and Seniors' Housing Task Force and is initiating the preparation of a Master Housing Strategy in 2020. • Many area municipalities in Durham have also prioritized improving housing choice and affordability within their communities. The Housing Policy Planning Discussion Paper is focused on land use planning and how it can influence housing choice and affordability. It identifies housing policies that can be specified in the ROP, which is the Region's primary planning tool. Further, it indicates how housing policies could be implemented through local Official Plans (OPs) and zoning. Within the context of Envision Durham, this paper is concerned with shaping housing policy. Discussion of program funding, financial incentives and community housing are provided for context but represent a range of separate initiatives beyond the scope of land use planning. Complementary planning policy enables and supports other housing and homelessness programs. Proactive and supportive land use policy can enable the delivery of various forms of housing, including affordable housing, but financial and other decisions regarding funding allocations, subsidies, rental supplements, income supports, and other tools fall outside of the purview of land use planning and are dealt with through governmental and corporate budgetary decisions. The housing spectrum ranges from homelessness to market ownership and rental housing. It includes housing that is appropriate for residents at various stages in their life cycle and abilities. It is defined by housing needs that often reflect income and the need for supports. Although planning policy can affect housing across the spectrum, it has its greatest influence on market housing and affordable housing. A healthy housing system should provide people at all income levels with access to safe and stable housing. Housing affordability is a multi -faceted issue that requires partnerships between different levels of government, agencies and stakeholders. Over 65 per cent of survey respondents think that increasing opportunities for affordable housing is "very" to "extremely important." (Based on the Envision Durham Public Opinion Survey results, 390 of 391 respondents). Envision Durham 2.0 Housing trends Durham has experienced strong population growth over the last 40 years, increasing by over 160 per cent from 1976 to 2016. The rate of growth was highest between 1986 and 1991, when the population increased by more than 25 per cent. Nearly 700,000 people now live in Durham, occupying almost 240,000 households. Durham is forecast to grow to almost 1.2 million people by 2041. Most of this growth will be focused in urban settlement areas, with the greatest concentration of population in the municipalities of Pickering, Ajax, Whitby, Oshawa and Clarington. 2.1 Housing mix Given its development history, it is not surprising that low-density housing is the most common form of housing in Durham, with single -detached dwellings accounting for about two-thirds of all dwelling types. Building permits 2,000 1,500 1,000 500 0 Existing housing supply 14.5% 5.5% 13.0% 67.0% ■ Single -detached ■ Semi-detached ■ Row house ■ Apartment Figure 2: Existing housing supply in May 2016. However, in recent years there has been greater diversity in the forms of housing being constructed, with more medium- and high-density forms of housing, such as townhouses and apartments. Second units (such as basement apartments) are also becoming more prominent. Housing type ■■m■. Single -detached Semi-detached ■ 2014 ■ 2015 11111 ILII .■n1 Townhouse Apartment Second unit ■ 2016 ■ 2017 ■ 2018 Figure 3: Durham building permits issued for new residential units from 2014 to 2018. -65- Envision Durham rl LL In 2016, more than 80 per cent of households in the region owned their homes while nearly one-fifth rented their homes. By comparison, Durham had a lower percentage of renters than Ontario (near 30 per cent) and the Greater Toronto and Hamilton Area (GTHA) (about one-third are renters). Durham households 18.8% 4114 81.2% ■ Owner ■ Tenant Figure 4: Percentage of households in Durham that own and rent their homes. 2.2 Demographics Demographics has a direct effect on housing need and housing options. One of the most significant demographic trends occurring in Durham is that of an aging population. Since 2001, the percentage of seniors (aged 65 years and older) has risen from nearly 10 per cent to more than 14 per cent of the region's total population.2 2 Statistics Canada Census of Population (2001, 2016) Aging population 30% 25% 20% 15% 10% 5% 0% 1976 1986 1996 2006 2016 55+ ■ 60+ 65+ Figure 5: Percentage of people living in Durham that are 55, 60 and 65 years of age and older. The Ministry of Finance projects that by 2041, nearly a quarter of Durham's population will be 65 years of age or older (23.8 per cent). 3 Migration continues to be a significant contributor to growth in the GTHA. In Durham, over two-thirds of population growth in the last five years has been through migration from other countries, other provinces, or other areas of Ontario. In the five years from July 2013 to July 2018, over 33,000 people migrated to Durham. Over time there has been an overall trend toward fewer people on average residing in each household in Durham. This means that many residents may be "over -housed" with more bedrooms in their homes than they may require. 3 Ministry of Finance, Ontario's Population Projection Update — Spring 2018. 91 Envision Durham -66- 3.6 3.4 3.2 Persons per household .' • • • ..... 3•a 2.8 1976 1986 1996 2006 2016 Figure 6: Over time, there has been an overall trend toward fewer average numbers of people living in each household. The future housing mix is also expected to be more diverse, with a greater variety of housing forms as well as increasing densities for new development within the built-up area. Housing demand will also be driven by the needs of an aging population, affordability factors, smaller household sizes, and the needs of a growing population. 3.0 The housing spectrum A healthy housing system offers a diverse mix of forms that can accommodate a variety of individual and family needs. The range of housing needs often reflects income and the need for supports. Planning has its greatest influence on market housing and affordable housing. Homelessness programs and transitional housing require operational funding. Similarly, the supply of community housing is also dependent on government support. A balanced housing market should include both rental and ownership options, giving people at all income levels access to safe and stable housing. 3.1 Homelessness The term "homelessness" describes a range of housing and shelter circumstances, including: • Unsheltered—living on the streets or in places not intended for human habitation. • Emergency sheltered—overnight shelters for people who are homeless or victims of family violence. • Provisionally accommodated— accommodation that is temporary or lacks security of tenure. • At risk of homelessness—people whose current economic and/or housing situation is precarious or does not meet public health and safety standards. Durham has a lower incidence of unsheltered and emergency sheltered households when compared to more urbanized areas in Canada. On average approximately 1,400 households have used emergency shelters annually since 2014. Provisionally accommodated households face increasing pressure of finding and maintaining affordable rental accommodation in their communities. About 21 per cent of the 6,555 applicants on the Durham Access to Social Housing (DASH) wait list live in temporary accommodation or live without security of tenure (such as staying with family and friends, temporary accommodation in motels, staying in public institutions, like hospitals), and a further 12 per cent live in insecure rooming situations, which are often unregulated and may not be -67- Envision Durham 1 LL safe, suitable or protected under the Residential Tenancies Act. 3.2 Community housing There were 6,555 households on the DASH waitlist at the end of 2018. In the last decade, the DASH waitlist has increased 67 per cent (from 3,926 in 2009). The increase reflects the limited supply of community housing and low turnover rates. It is also indicative of the shortage of affordable housing in the private market. About two-thirds of applicants on the DASH wait list are renters and almost half of these are likely to be at risk of homelessness as they pay more than 50 per cent of their income on rent. Single non -seniors continue to face the greatest challenges with homelessness. They represent over 90 per cent of emergency shelter users, have few options in the private rental market and face the longest wait times. Single non -seniors with special priority (SPP) wait upwards of two years for community housing, and non-priority, single non -seniors are unlikely to be housed before they turn 60 years of age as very few one -bedroom, non - senior vacancies become available annually. 4 Statistics Canada 2016 Census of Population. 3.3 Rental housing market Most renters in Durham have significantly less income, face greater affordability issues, and have fewer housing options than homeowners. On average, renters have less than half the income of owners. Table 1: Percentage of tenants spending greater than 30 per cent, 50 per cent and 70 per cent of their income on shelter costs. Year Over 30% Over 50% Over 70% 2011 42.1% 18.9% 10.2% 2016 47.7% 20.6% 10.5% Nearly half of renters in Durham spent more than 30 per cent of income on housing.4 The percentage of people paying unaffordable rents is increasing. For some renters, the cost of rent can be over half their income. In 2018, average market rent in Durham was $1,223.5 Half of renters in Durham can afford average market rent, and about 63 per cent are receiving Ontario Works (OW) or Ontario Disability Support Program (ODSP) payments. Rental affordability is particularly acute for single non -seniors, who are often provisionally accommodated (in temporary accommodation or lacking security of tenure) and are increasingly using emergency shelters. 5 CMHC Rental Market Survey of purpose-built rental apartments. New listings surveyed in 2018 for one bedroom apartments averaged over $1,500. Envision Durham -68- A healthy housing mix should include a balance between home ownership and rental tenure. There is a need to create more affordable purpose-built rental housing in Durham Region, as demand is far outpacing supply and costs have increased well above inflation and income growth over the past decade. 6,000 5,000 4,000 3,000 2,000 1,000 Housing completions 0 1998 2003 2008 2013 2018 ■ Ownership ■ Rental Figure 7: Housing completions in Durham from 1997 to 2018 reported by CMHC. There has been a decline in the construction of purpose-built rental housing in Durham Region since the 1980s and very little rental housing has been developed in the last two decades. Between 1997 and 2018 only 2.7 per cent of housing completions consisted of rental units. The last five years has seen a slight increase in rental supply, particularly in higher end rentals where rents are more than double the average market rent in the region. Much of the new affordable units developed since 6 Average Market Rent is determined using data from CMHC annual rental market survey of purpose-built rental apartments. the mid 2000s have been as a result of federal -provincial investment programs. It is estimated that about 47 per cent of renters in Durham are housed in the secondary market (such as basement apartments, private condominiums for rent, etc.), but there is limited information about the suitability and affordability of these units. Rental vacancy rates in Durham have declined significantly in the last ten years. Although currently at 2.4 per cent, the vacancy rate has remained close to two per cent or lower since 2011 and monthly rents are beginning to increase significantly. 3.3.1 Affordable rental housing Most renters in Durham have low to moderate income, and there is a gap between the rent they can afford to pay, and the rents required to support the cost of new rental housing development/investment. Average shelter costs for renters increased by nearly 20 per cent from $955 in 2011 to $1,142 in 2016. Durham's Average Market Rent (AMR) 6 in 2018 was $1,223. Affordable rental housing is defined in the ROP as the lower of: spending 30 per cent or less of gross income on shelter (the income threshold); or AMR (the market threshold). Affordable housing must be affordable for low and moderate income households, which is defined as renters with income at or below -69- Envision Durham LL the 60th percentile of income of all rental households in Durham. The ROP definition for affordable rental housing is comparable to most single and upper -tier municipalities in the GTHA and is consistent with the Provincial Policy Statement (PPS). Other affordability measures that could be considered would be using a higher ratio such as 35 per cent of income spent on rent, measuring income at the 50th percentile to reflect the median, or measuring income at the 40th percentile to reflect a lower -range of low and moderate incomes. Funding for affordable housing units can use alternative definitions to provide further affordability. For example, funding for Cashier provincial and federal funding programs generally require that new rental housing units be set at 80 per cent of AMR. Discussion Question: Should the Region maintain its definition for affordable rental housing to be consistent with other municipalities in the GTHA and the PPS? It would cost more than 50 per cent of income for a single person working 40 hours a week at minimum wage to pay average market rent. Although we measure affordable housing for low to moderate income households, this does not reflect the ability of some workers to pay their rent. Construction Worker Registered Nurse 4'3 Hourly wage $14.00 $ 20.31 $25.07 Affordable rent $728 $1,056 $1,304 Figure 8: Spending 30 per cent of income on shelter costs is typically considered affordable. Envision Durham Over 65 per cent of survey respondents think that increasing opportunities for affordable housing is "very" to "extremely important." 1 1 1 (Based on the Envision Durham Public Opinion Survey results, 390 of 391 respondents). 1 3.3.2 Monitoring affordable rental housing Affordability thresholds for Durham are calculated using the ROP definition noted in section 3.3.1. For rental housing, the income threshold for 2018 was $1,385.' The market calculation was $1,223.8The market threshold was used to define affordable rental housing in 2018 since it was lower. Of the newly built rentals between 2011 and 2016, only 18 per cent were affordable (395 of 1,790 were at or below AMR). 1000 800 600 400 200 0 New rental units Pla+ <Zic \�o�°� yra�a��\°� `J(°� .64" soA ■ Affordable ■ Above AMR Figure 9: Rental housing units that were constructed between 2011 and 2016. ' The affordable rent income threshold is calculated using average tenant household income from the 2016 Census of Population, indexed to inflation. 8 The affordable rent market threshold is the average market rent (AMR) surveyed in the annual Canada The results of a recent Regional survey9 indicate that an average one -bedroom apartment in Durham is listed for $1,518—far more than the posted CMHC average market rent of $1,223. Only 14 per cent of the listings surveyed were affordable. $2,500 $2,000 $1,500 $1,000 $500 $o Average rents for a one bedroom apartment Pia+�c°� eaha \cS° �°% (1;z' ��A Figure 10: Average rent for online rental listings surveyed between September and October 2018. Mortgage Housing Corporation (CMHC) survey of purpose-built rental apartments. 9 833 rental listings were surveyed through September and October of 2018. - 71 - Envision Durham 114 LL 4.5% 4.0% 3.5% 3.0% 2.5% 2.0% 1.5% LO Vacancy rates vs. rent in Durham 2004 2006 2008 2010 2012 2014 2016 2018 Average Monthly Rent (AMR) —Vacancy Rate Figure 11: Low vacancy rates in the last few years have been correlated with a significant increase in rents. $1,300 $1,200 $1,100 $1,000 $900 $800 $700 $600 $500 Envision Durham Average Household Income l J N/A $o - $50,000 $50,000 - $100,000 $100,000 - $150,000 _ $150,000 - $200,000 III $200,000 + 0 5 10 Kilometres Loke Ontario Data Sources and Disclaimer Census data from Marsh. Canada Census 2016. Walerbody. Mrarer[awse SAW. April 2011. This map is part of the knvrraon (hrhamfMCR process and rs for purposes only. this map has been produced from a variety of sources. the Region of Durham does not make airy represenlahats concerning the atcuraey, [k}ely results, or rellabltty of the use 01 The n.,ater ials The Regien hereby disclaims all tppre1ont o ons and Warranties. Digrlal rar1Ography by The Regional Murueoallly Of Durham, Planning and 4eOntlmi1 Derelopr*reol Department, 2019 All ,igrits reserved. May not be reproduced withal permission. Figure 12: Average household incomes reported in the 2016 Census of Population. - 73 - Envision Durham • rl LL Lake Simcoe Average Shelter Costs - Renters N/A i $450 - $1000 - $1000 - $1500 $1501+ irriiii 11 ilm"4 •� Uxbridgemill _ 4, II p _..ail/ ilL u' _I rtfaii ..-fiwA iiiif Pi+rkering �� cho. kW ����.� m�1��� �tE ram Iwo `� hiti�y ®.X.4.1 deniefil :� �;r►� fir, �� - iti is Ajax , i`+��.'-. , , �rr.k , ar i ,..i g `■L `�k�l�ti �I�� ;;;` ';IMy },I, :l f t aim r'>`r yr`r a • _„3 :�a,} .r �� R:��•+ �� Illtl��. 0 5 10 Kilometres Lake Ontario Data Sources and Disclaimer Census data from Statistics Canada Census 2015 This map is part of the Envision Durham/MCR process and is for illustrative purposes only. This map has been produced from a variety of sources. The Region of Durham does not make any representations concerning the accuracy, likely results, or reliability of the use of the materials. The Region hereby disclaims all representations and warranties. Digital cartography by The Regional Municipality of Durham, Planning and Economic Development Department, 20113. All rights reserved. May nut be reproduced without permission. Figure 13: Average shelter costs for tenant households reported in the 2016 Census of Population. New rental listings are often more expensive average monthly rents. Envision Durham Fm 3.4 The home ownership market Following the housing boom of the late 1980s and the recession of the early 1990s, pent-up demand fueled residential construction in the early 2000s. Mortgage amortizations were extended in 2007, making monthly payments less expensive for homebuyers, and further stimulating demand. Demand for housing fell briefly following the US financial crisis in late 2008. 7.5% 7.0% 6.5% 6.0% 5.5% 5.0% 4.5% 4.0% Since 2008, home prices in the GTA have more than doubled, due in large part to the response of central banks to lower interest rates to historic levels. Since 2008, resale home prices in Durham increased by 115 per cent (7.2 per cent per year). Across the GTA, average prices increased by 108 per cent (6.9 per cent per year) over that period.'° Interest rates vs. Durham resale prices 2004 2006 2008 2010 — Average TREB Sales Price 2012 2014 2016 2018 Avg 5 Yr Mortgage Rate Figure 14: Low interest rates have increased demand for housing in Durham over the last decade. 1° Toronto Real Estate Board—Market Watch, average annual resale home prices. $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 - 75 - Envision Durham On December 6, 2018, Bank of Canada Governor Stephen Poloz affirmed that, "Interest rates have been extraordinarily low for an extraordinarily long time. The inevitable result has been strong demand for housing, rising house prices and an accumulation of household debt."11 Investors made up over 16.5 per cent of all low-rise home purchases in the GTA. By comparison, in 2012 the proportion of sales by investors was closer to eight per cent.12 At the peak of home price appreciation in 2017, the province introduced a new 15 per cent Non -Resident Speculation Tax (NRST) to mitigate the influence of foreign ownership in the Greater Golden Horseshoe (GGH) housing market. Similar to British Columbia, which introduced its own foreign buyers tax $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 so in 2016, Ontario's housing market cooled off for a short period of time. Between April 2017 and April 2018, the average price of a resale home in the GTA decreased from $920,791 to $804,584 (down 12.6 per cent).13 The ownership housing market appears to have stabilized over the last two years. From April 2018 to April 2019 the average price of a resale home increased by 1.9 per cent to $820,148. 3.4.1 Affordable home ownership When At Home in Durham was developed, it was determined that home ownership was relatively affordable in Durham, particularly when compared with other GTHA municipalities. However, the housing market has changed significantly since then. GTHA new single -detached prices 11111 11111 VIII 11111 III Durham Toronto York ■2014 —2015 Peel 11 nill Halton Hamilton ■2016 ■2017 ■2018 Figure 15: The price of a new single -detached home has increased across the GTHA since 2014. 11 Bank of Canada Year -End Economic Progress Report, December 6, 2018 12 Realosophy Special Report — A Sticky End, April 2018 13 Toronto Real Estate Board -Market Watch, average monthly resale home prices 191 Envision Durham } tr=rmiff Average shelter costs for homeowners increased 12.4 per cent from $1,443 in 2011 to $1,622 in 2016. Average monthly shelter costs for homeowners in Durham was higher than the Ontario average ($1,463), but was still lower than the GTHA average ($1,704). In Durham, affordable ownership housing is defined in the ROP as the lower of 30 per cent of income or 10 per cent below the average price of a resale home. Affordable housing is meant to be housing that is affordable to low and moderate income households, which are defined by the 60th percentile of income. Other measures which could be used to calculate affordability include CMHC's Gross Debt Service ratio which is 35 per cent of income spent on mortgage, property taxes and heat. Affordability could also be calculated measuring income at the 50th percentile to reflect the mid-range for low and moderate incomes. Most upper- and single -tier municipalities in the GTHA use a similar definition for affordability. The Region's current definition is also consistent with the PPS. Discussion Question: Should the Region maintain its definition for affordable ownership housing to be consistent with other GTHA municipalities? 14 The income threshold is calculated as 30 per cent of average household income from 2016 Census, indexed to inflation. Mortgage payments assume a five per cent down payment, and a five-year conventional 3.4.2 Monitoring affordable ownership housing Affordability thresholds for Durham are calculated using the ROP definition as set out in section 3.4.1. For ownership housing, the income threshold for 2018 was $407,667.14 It was used to define affordable home ownership in 2018 since it was lower than the market calculation.15 For 2018, a home would be considered affordable if it sold at or below $407,667. There are two important trends indicated by the sales of affordable housing in Durham. First, home ownership is becoming less affordable in Durham. Up until recently, over 25 per cent of new and resale homes were considered affordable across the Region. In the last five years, home prices increased significantly and fewer affordable homes were sold in Durham. Sales of new affordable housing throughout the region was less than 25 per cent over the last two years. The second trend is more positive. The resale market is dominated by single -detached homes, which are generally the most expensive housing type. Recently, the new homes market has shifted toward smaller units in higher -density developments. This has meant that new homes have become relatively more affordable than resale homes in the last few years. interest rate. Shelter costs for owners also include property taxes. 15 The market calculation was $534,512, which was 10 per cent below the price of an average resale home in Durham. Envision Durham LL Financial incentives may be an option to increase affordable housing options. Requiring a greater proportion of smaller residential units within developments could also reduce cost and the price of home ownership. 3.4.3 Affordability and diverse housing types Many people are choosing to live in higher - density housing. Housing affordability is supported by smaller, less expensive units. In Durham, construction of townhomes and apartments has increased significantly in the last five years. 75% 50% 25% 0% Between 2014 and 2018, the share of townhomes and apartments increased from 20 per cent and 12 per cent to 29 per cent and 27 per cent respectively. In 2018, the average price of a new single -detached home was over $700,00016 while new townhomes and apartments were less than $500,00017 on average. Discussion Question: Should the Region take a more active role to increase affordable home ownership options? Sales of affordable housing "' ' • . • 2014 2015 • All • • • • • 2016 2017 2018 — •— New Figure 16: On average new homes have tended to be more affordable than resales in the last 4 years. 16 In 2018 the price of a new single -detached home was $739,821 as reported by CMHC (Housing Now— Greater Toronto Area). 17 The average price of a new townhouse and apartment were $458,773 and $443,118. Calculated from MPAC and Altus sales data. 211 Envision Durham 4.0 Housing policy planning 4.1 Durham Regional Official Plan An ROP typically designates land -use categories at a high-level. ROPs provide policies for Area Municipal Official Plans (AMOPs) to incorporate when planning communities. ROP policies are approved by the Province of Ontario and are required to be consistent with, and conform to provincial policies and plans respectively. The ROP must be consistent with the provincial Growth Plan's requirement that upper -tier municipalities plan for a mix of housing options, including a range of affordable housing. Currently, a goal of the ROP is to provide a wide diversity of residential dwellings by type, size and tenure. Lir_ Over 65 per cent of survey respondents think that providing a wide range of residential dwellings by type, size and tenure (that is ownership and rental, etc.) is "very" to "extremely important." (Based on the Envision Durham Public Opinion Survey results, 389 of 391 respondents). The ROP provides policies which permit residential uses in the following designations: Urban Growth Centres; Regional Centres; Living Areas; Hamlets; Shoreline Residential; and Country Residential Subdivisions. The ROP currently requires at least 25 per cent of all new residential units to be 18 Consistent with the Land Use Planning for Housing Policy Statement (2014) affordable to low and moderate income households.18 Recent changes to the provincial Growth Plan require municipalities to establish targets for affordable ownership and rental housing. Some GTHA municipalities require more than the minimum requirement that 25 per cent of all new residential units across their communities be affordable. For example, the Halton's ROP requires that a minimum of 30 per cent of new housing units in that region consist of affordable or assisted housing. Discussion Question: Should the Region consider increasing or decreasing its affordable housing targets? Some municipalities define areas where affordable housing should constitute a higher proportion of new residential units. For example, York's ROP requires that its Regional Centres and key development areas contains at least 35 per cent of its new housing units as affordable, with some accessible unit options. Discussion Question: Should Durham consider higher affordable housing targets within specific locations, such as within Strategic Growth Areas that are near key transit corridors? The Durham ROP currently requires that the Region maintain a minimum ten-year supply 79 - Envision Durham of land that is designated and available for residential development. Proposed changes to the PPS would require the ROP to provide a minimum 12 -year supply of land be available for housing. The Envision Durham Growth Management Study will review the supply of land required to accommodate growth to 2041. The ROP also requires a three-year supply of residential units that are draft approved. The PPS also allows the three-year supply to include lands suitably zoned to facilitate residential intensification and redevelopment. Proposed changes to the PPS would allow municipalities to increase this supply to five years. Throughout the region, there are more than 30,00019 units in draft - approved and registered plans of subdivision and condominium, that have not been built. The ROP supports opportunities for growth through intensification. This can include redevelopment of commercial and industrial buildings into residential units. The ROP also promotes the creation of second units within single -detached dwellings. 4.2 Area Municipal Official Plans Area Municipal Official Plans refine and provide detail to Regional Plans and polices, are typically approved by the upper -tier Region. AMOPs should conform with the ROP and provide general guidance on neighbourhood development through Secondary Plans. 19 Pending units supply is subject to verification through the Land Needs Assessment. AMOPs typically include detailed policies for required densities, floor space indexes, affordable housing, and general location and characteristics of built forms. As such, AMOPs assist in the implementation of zoning by-law provisions and requirements. AMOPs typically define various housing needs, which include special needs, assisted, attainable, social, seniors, universal physical access, and priority. Housing need can include: • Accessible—housing to accommodate persons with physical or sensory disabilities. • Adaptable—housing that supports basic universal housing features to accommodate persons with mobility challenges. • Convertible—housing that is designed for easy modification to suit the needs of an occupant with mobility challenges. • Aging in Place—housing that is designed and built to accommodate some accessibility features with the consideration of incorporating additional accessibility features over time. • Barrier Free—housing designed and built for universal access at the time of construction for the owner/occupant with mobility challenges. • Visitability—housing to accommodate visitors with mobility challenges to enter a unit. Envision Durham Municipalities such as Clarington include policies which focus on supplying additional affordable housing units throughout their respective Regional Centres. Municipalities can offer incentives to encourage affordable housing, which may include development of air rights at transit stations, financial incentives, reduced parking requirements, expedited development applications and donation of surplus land. 4.3 Municipal zoning by-laws Although zoning is not a Regional responsibility, OP policies are implemented through zoning by-laws. Zoning provides site specific land use provisions and performance standards for how a property can be used and developed. Zoning by-laws build off Secondary Plans, AMOPs, ROPs as well as provincial policy. Zoning by-laws are not intended to "people zone," by regulating who and how many people live in a dwelling, including their socioeconomic status. Ultimately, zoning by- laws are designed to permit various housing types and help define the neighbourhood character (such as density, building height and placement). Zoning by-laws can also assist in reducing land consumption and site development costs. Zoning by-laws can restrict the type of housing that is permitted on a given site. Performance standards can include minimum lot size and minimum floorspace requirements. More permissive zoning may encourage the development of affordable housing options. Affordable housing generally requires provisions to include additional parking spaces (generally at least on parking space per dwelling unit). In some cases, such as areas that are in close proximity to transit, reduced parking standards may be allowed. 4.4 Second units Second units are self-contained residential units with a private kitchen, bathroom facilities and sleeping areas within dwellings or within structures ancillary to a dwelling (such as above laneway garages). Figure 17: Second units like basement apartments are often affordable because they are less expensive to build. (Source: MMAH Second Units Info Sheet - Spring 2017). Second units can increase the supply and range of affordable rental accommodation and can: • Allow homeowners to earn additional income to help meet the cost of homeownership. • Provide more housing options for extended families or elderly parents, or for a live-in caregiver. • Help create mixed -income communities - 81 - Envision Durham 4 • Create gentle density within existing communities. • Make more efficient use of existing services and public transit and can help reduce greenhouse gas emissions. Second units are also referred to as secondary suites, basement apartments or accessory apartments. Garden suites, granny flats, in-law apartments, or nanny suites are also forms of secondary units, but tend to be temporary in nature. Second units are typically less expensive to develop and are generally considered to be amongst the most affordable of rental housing options. They are also considered to be a very effective way to boost the supply of rental housing. Section 16.3 of the Planning Act requires municipal OPs to authorize second units in detached, semi-detached and row houses. Second units can also be in a building or structure ancillary to these housing types. Section 35.1 requires local municipalities to ensure that their zoning by-laws give effect to the policies described in Section 16.3. In 2019 the province introduced More Homes, More Choice: Ontario's Housing Supply Action Plan. The Act made several changes to provincial regulations that will require municipalities to update the policies, processes and regulations to support second units. Some of the changes introduced through Bill 108 included: • Municipalities are required to permit additional residential units (second units) for detached, semi-detached and row houses in primary dwellings and ancillary buildings or structures (such as within garages, laneway units, etc.). • Municipalities cannot apply a development charge (DC) for secondary units above garages or in laneways. Changes to regulation also exempt DCs for second units that are built in new homes. • Regulations to exempt second units in new homes from development charges, subject to prescribed restrictions including the size of units and classes of buildings to which the exemption applies. • Require municipalities to permit two units in either the primary dwelling unit and/or in any ancillary building. This effectively permits up to three units on a single lot where there is an appropriate ancillary building. Municipalities generally define second units and other similar built forms such as secondary suites, coach houses, garden suites and granny flats the same way, permitting a second dwelling within the principal dwelling, subject to compliance with specific zoning criteria. Ajax and Clarington also considered second units within an associated accessory structure (such as detached garage) in accordance with updated provincial affordable housing legislation. Second unit zoning provisions generally permit one additional accessory dwelling unit for a property with maximum floor areas generally not exceeding half the floor area of the principal dwelling subject to satisfying various criteria. However minimum floor 251 Envision Durham areas are also required in some cases. Zoning by-law provisions can include: • Which zones permit second units throughout a municipality. • Minimum and/or maximum requirements on amenity/landscaped areas, driveway widths, lot frontage, and second unit size. • Prohibit home-based businesses where a second unit exists and vice versa. • Requirement of a separate entrance to serve the second unit. Primary Unit L .t lb Second Units: nIwin dwell urp or ,neem nrycr urc r Figure 18: Second units can come in various forms. (Source: MMAH Second Units Info Sheet - Spring 2017). Parking requirements for second units generally require a minimum of one additional parking spot (consistent with provincial regulations). Two area municipalities in Durham require second units to accommodate a minimum of two parking spaces. These municipalities will have to update their zoning by-laws to meet provincial requirements for a maximum of one parking space per second unit. Conversely, the City of Toronto does not require a parking space for second units. Discussion Question: Should the ROP encourage municipalities to reduce parking requirements for second units in areas that are well served by transit? More permissive policies for second units could encourage additional supply of affordable rental housing in Durham. Locations that are in proximity to transit and amenities can be attractive for those without a car. Discussion Question: What other barriers should be removed to make it easier to build second units, such as basement apartments? 4.5 Inclusionary zoning Inclusionary zoning (IZ) allows municipalities to require that some residential units in a development be affordable housing. In April 2018, the Province of Ontario adopted regulations to allow municipalities in Ontario to develop IZ policies. Since there is no Regional zoning by-law, the Region does not have the authority to implement IZ; however, it can put in place IZ policies that could be implemented at the local level. Area municipalities in Durham may be able to develop area specific zoning by-laws to -83- Envision Durham ri ensure affordable housing is a requirement of new developments. Many North American cities, including New York, San Francisco, Boston, and Vancouver have implemented IZ with positive results. For example, after New York City adopted Mandatory Inclusionary Zoning in 2016, over 1,500 permanently affordable homes were approved in the first nine months of the program. The City of Toronto is currently in the process of developing OP policies to implement IZ. The Planning Act was amended in 2017 to provide a framework for IZ. This land -use planning tool can be implemented by single - tier or lower -tier area municipalities to require affordable housing units (IZ units) as part of the consideration of development applications. Single -tier and area municipalities now have the flexibility to establish IZ on matters including: • Thresholds—IZ can be applied only to residential developments containing 10 units or more, but municipalities can set higher thresholds. • Affordability period(s)—municipalities can set the length of time in which an IZ unit must be maintained as affordable. • Units set aside—municipalities can determine the number of units within each development to be set aside as IZ units. • Requirements and standards—unicipalities can set standards for IZ units. • Administration and monitoring— municipalities can set procedures for the stewardship of IZ units to ensure long - term affordability (for example, eligibility requirements, pricing of units (either ownership and rental), and enforcement of requirements). In 2019, Ontario's Housing Supply Action Plan amended the Planning Act to allow IZ policies to apply only within areas that are generally high-growth areas and are in proximity to higher order transit. The Minister of Municipal Affairs and Housing has the authority to exercise an order for an area to be subject to IZ. The Planning Act, as amended by Bill 108, permits the use of IZ under specified circumstances, including within major transit station areas. IZ has the potential to be an effective tool to create affordable housing. IZ by-laws could require new residential developments to include affordable housing units, enabling mixed -income housing within MTSAs and areas where a development permit system is in place. Provincial regulations allow for IZ to require up to 10 per cent of housing units sold within a development to be affordable. The Regional housing corporation or non-profit housing providers may be able purchase blocks of IZ units and operate them as rental units. To implement an IZ system, a single- or lower -tier municipality must complete an assessment report to understand local housing supply and demand, as well as potential impacts which might arise from IZ, and then implement OP policies and pass a zoning by-law guiding where and how IZ will be implemented. Envision Durham J miff The municipal assessment report is to be used to inform decisions for enabling OP policies. These assessment reports must analyze: • Demographics and population. • Household incomes. • Housing supply by housing type that is both existing and planned for in the OP. • Housing types and sizes needed as IZ units. • Current average market price and rent for each housing type. The information in the assessment reports must be considered when developing OP policies. OP policies authorizing IZ could include the following criteria: • The minimum size of a development, not to be less than 10 units, to which IZ requirements apply. • Range of household incomes for which IZ units would be provided. • Range of housing types and sizes to be authorized as IZ units. • Affordability periods. • How affordable price or rent would be determined. • What areas that IZ policies would apply. Once OP policies are in effect, municipalities intending to implement IZ would then need to pass a zoning by-law under section 34 of the Planning Act to implement and bring effect to their IZ policies. Once implemented, the municipality is responsible for monitoring the IZ units and reporting on outcomes. A public report is required at least every two years that will monitor the number, type and location of affordable units; as well as information about tenants and sales for IZ units. Discussion Question Should the ROP include policies on inclusionary zoning? 4.6 Rental housing conversion Many single- and upper -tier municipalities have policies that discourage or prohibit the conversion of rental housing to ownership units. In general, municipalities in the GTHA discourage such conversions, where a minimum of six rental housing units will be removed because of the development. Rental housing conversion is only considered, subject to criteria, which may include: • A tenant relocation and assistance plan. • Confirmation that the vacancy rate is at least three per cent (two per cent for the City of Hamilton) for at least one calendar year (four calendar years for the City of Toronto). • A rental housing replacement strategy. • Majority tenant support of the proposed conversion. Among the regional municipalities in the GTHA, Durham is the only one that specifically combines area municipalities as part of its required three per cent rental vacancy rate (Pickering and Ajax; Whitby and Oshawa; and Scugog, Uxbridge and Brock). -85- Envision Durham LL Discussion Question: Should Durham continue to combine certain area municipalities as a part of its required three per cent vacancy rate for rental conversion? The City of Hamilton's OP has rental housing policies that consider conversions only if it is demonstrated to the City's satisfaction that imminent repairs to an existing rental building are required, and that the income received for its upkeep is not capable of supporting the required repairs. The City of Toronto's OP has a policy to refuse any approvals that results in the loss of rental housing, unless certain criteria are met. For example, developers must have a tenant relocation and assistance plan, and must replace the same number, size and type of rental housing units and maintain rents like those in effect at the time the redevelopment application is made. In Toronto, the proponent must demonstrate that all rental housing units have rents that exceed mid-range rents at the time of application. Finally, the proponent must demonstrate that the supply and availability of rental housing in the City will remain in a healthy state (supports a minimum rental vacancy rate of three per cent for four consecutive years). Discussion Question: Should Durham consider reviewing its rental conversion policies to consider exceptions under certain circumstances? 4.7 Demolition control Many municipalities either discourage or prohibit demolition of rental housing. In municipalities that enact demolition control by-laws, they may only be permitted if certain criteria are met, such as: • Assurance that the minimum CMHC rental vacancy rate for the area municipality is three percent over a specific length of time. • A tenant relocation plan. • Providing sufficient tenant notification • Right -of -first -refusal for existing tenants to rent replacement units. • Free rent for a specified period for long- standing residents. At Home in Durham and the Task Force recommendations seek to preserve purpose- built rental though demolition control. Demolition control could be implemented through local zoning by-laws. Currently, none of the eight area municipalities in Durham are developing such by-laws. Larger cities like Toronto and Vancouver, and even smaller cities like Kitchener, have demolition control by-laws to protect existing rental supply and the tenants who live there. Demolition control can require approval by the Chief Building Official receiving a permit to demolish a residential unit. There may be a requirement to replace rental units with rental units at similar rents. There may also be protections for tenants like financial compensation, relocation and right to return to the replacement rental unit. Envision Durham -86- • Demolition control by-laws may allow municipalities to manage the demolition of residential units and maintain the integrity of neighbourhoods. It can also prevent parcels of land from becoming vacant for long periods of time before new uses have been considered and constructed. Although demolition control by-laws could prevent the loss of rental housing in Durham, purpose-built rental apartments have not been subject to demolition recently. A sample of building permit records from 2014 to 2018 found that nearly 97 per cent of residential demolitions were for single - detached homes, and none were for apartments. Residential demolitions o.s%'2.3% N • Single -Detached • Semi -Detached Townhouse 96.9% Figure 19: The majority of residential demolitions are single - detached homes. Residential demolitions have increased in recent years, with an average of 230 per year in the last five years. In some instances, homes were demolished to make way for infrastructure like the Highway 407 East extension, or they have been replaced with multiple units in new subdivisions and infill developments. Many older homes are also being demolished and replaced by larger and more expensive homes. Figure 20: An example of a single -detached home which was demolished and rebuilt. Discussion Question: Should the ROP encourage municipalities to enact demolition control by-laws to preserve existing rental housing? -87- Envision Durham rl LL Residential Demolitions o Residential Demolitions (2014 to 2018) 0 5 10 Kilometres Lake Ontario Data Sources and Disclaimer Waterbcdy, Watercourse, MNRF, April 2018. This map is part of the Envision Durham/MCR process and is for illustrative purposes only This map has been produced from a variety of sources. The Region of Durham does not make any representations concerning the accuracy, likely results, or reliability of the use of the materials. The Region hereby disclaims all representations and warranties. Digital cartography by The Regional Municipality of Durham, Planning and Economic Development Department, 2019. All rights reserved. May not be reproduced without permission. Figure 21: Map of building permits issued for residential demolitions between 2014 and 2018. Envision Durham Fm 4.8 Short-term rental housing Short-term rentals, like Airbnb, are often used by travellers as a substitute for hotel accommodations. One important consideration is the effect that these short-term rentals can have on housing supply which could have otherwise provided permanent housing. Entire apartments and houses that are used for short-term rentals reduce the supply of rental housing. When rental demand is not balanced by supply, monthly rents will increase over time. A recent study conducted by Ryerson University students on behalf of the Region concluded that Durham should develop a regional monitoring framework and assess the impact of short-term rental housing on Durham.20 In the spring of 2019, the study found that 71 per cent of these short-term rentals were private rooms. However, more than 100 entire houses or apartments that were used for short-term rental accommodations (about half of a per cent of the rental housing supply). Although this may not be a significant share of the housing market, the effect of short-term rental units on housing supply should continue to be monitored. Municipalities in Durham would benefit from using a consistent approach to regulating 20 Short-term housing study completed on behalf of the Region completed in April 2019. short-term rental units. The City of Oshawa has already taken measures to mitigate the impacts of short-term rental housing, and other municipalities could consider following a similar process. In Oshawa, short-term rentals shall be used to provide temporary accommodation for any rental period that is less than 28 consecutive days and not exceeding a combined total of 180 days in a calendar year. Furthermore, short-term rentals shall be located in homes that are the owner's principal residence. This means the owner must live at the property. Table 2: Short-term rental units surveyed in 2019. Municipality Airbnb units Ajax 68 Brock 8 Clarington 49 Oshawa 96 Pickering 44 Scugog 29 Uxbridge 12 Whitby 50 Durham 356 89 - Envision Durham rl LL Lake Simcoe • r/ Uxbridge • • • • 510 E=. Airbnb (all types) • Short -Term Rental Unit e � eS \c?' ff Pickering Aill �4.'%Aill'rlr hitby Ohawv ` ' Clarilligton ? 1a i��R / �� • l•• ril�I � '..1.. .1 1112 WI A rNfAtIIN�a •, , (---.. ---,'/ „ elm grip, ,,...0,w,.... . ri....,..... 0 5 10 Lake Ontario Kilometres •, • Data Sources and Disclaimer Short-term rental units were extrapolated from data obtained from Airbnb website by Ryerson students for the Regional Municipality of Durham, April 2019, Waterbody, Watercourse: MNRF, April 2018, This map is part of the Envision Durham/MCR process and is for illustrative purposes only This map has been produced from a variety of sources. The Region of Durham does not make any representations concerning the accuracy, likely results, or reliability of the use of the materials. The Region hereby disclaims all representations and warranties. Digital cartography by The Regional Municipality of Durham, Planning and Economic Development Department, 2019. All rights reserved. May not be reproduced without permission. Figure 22: Map of Airbnb units surveyed in 2019. Approximate location based on postal code data. Envision Durham Urban and rural communities are likely to face some different challenges with regard to short-term rental housing. For example, in Durham's northern townships, there is a greater need to enable tourism activities like fishing and hunting, and there are fewer hotel accommodation options. Discussion Question: Should the ROP include policies regarding the regulation of short-term rental housing? 4.9 Rural housing The predominant form of housing in rural areas is single -detached houses. This in part reflects the limitations for private well and septic systems building higher -density forms of housing. Over 98 per cent of residential units in rural areas of Durham were single -detached dwellings. Over 97 per cent of new units were also single -detached in hamlets.2i From 2001 to 2017, the proportion of building permits issued for construction of residential units within Durham's Rural Area has been relatively consistent, accommodating between one and four per cent of all permits issued and averaging 121 new units/year. Between 2001 and 2017, approximately 2,062 new residential units were built in the Rural Area. It is estimated that there is the potential for approximately 2,245 additional residential 21 Based on year-end 2018 MPAC assessment data. dwellings in the Rural Area. The majority of vacant lots (nearly 1,800) which could accommodate a new dwelling are located outside of rural settlement areas. This would represent an additional population of approximately 6,800 in Durham's Rural Area. Through the Land Needs Assessment (LNA) and as part of the Envision Durham Growth Management Study, the Region will consider development trends and potential in the rural system. 4.10 Tiny houses Tiny homes are smaller homes that typically include a kitchen, bathroom, living room, and sleeping quarters. Tiny houses could provide more affordable home ownership options too. As these units are smaller, they could be less expensive to build and maintain. Figure 23: An example of a 353 square foot "tiny house" that was listed in Oshawa for $200,000 in 2019. Tiny houses can also be ancillary structures, such as garden suites, granny flats, laneway houses or converted detached garages. These - 91 - Envision Durham 1 34 LL types of homes would be considered detached second units and would increase rental housing supply. Some tiny homes are built on a chassis or frame so they are portable. They are regulated by the Ministry of Transportation and can be considered a mobile home. Although they may not require a building permit and are not subject to the Ontario Building Code, zoning by-laws will not permit mobile homes in most areas outside of mobile home parks. Discussion Question: Should the Region encourage the development of tiny homes to enable more affordable housing options? If so, where? 4.11 Six -storey wood -frame construction In 2015, the province amended the Ontario Building Code (OBC) to enable six -storey wood -frame construction. Due to the cost savings from this form of development over typical concrete and steel construction, they can enable greater housing choice. The use of six -storey wood -frame construction permissions in the OBC creates opportunities for intensification, and more efficient cost-effective development within growth areas where higher -density residential development may not have been otherwise economically viable. 22 Statistics Canada, 2017 Canadian Survey on Disability Discussion Question: Where are the most appropriate locations to build mid -rise apartments in Durham? 4.12 Special needs housing Accessible housing enables independent living for persons with disabilities. Improvements to accessibility can be achieved through architectural design and integration of accessibility features such as modified furniture, appliances, shelves and cupboards. 4.12.1 Mobility It is estimated that one in five Canadians aged 15 years and over have one or more mobility challenges that limit their daily activities.22 In Durham, approximately 70,000 residents are living with a disability.23 Physical disabilities can present a unique set of challenges. Individuals who rely on wheelchairs or have limited mobility are a growing segment of the community, and housing designs where physical access does not involve stairs, and units that are barrier - free will be in higher demand. Adapting a home to fit the needs of people with mobility challenges can also create opportunities for residents to age in place, without the need to disrupt existing living patterns, access to services, access to family and loved ones, or established social circles. 23 Durham Multi-year Accessibility Plan (2016-2021) Envision Durham -92- r7,-1 r".7 4.12.2 Mental health Adequate, suitable and affordable housing contributes to physical and mental well- being. It leads to increased personal safety and helps decrease stress, leading to improved sleep and diet. These factors result in better mental health outcomes. When housing is inadequate or unavailable, personal as well as community well-being can suffer. A growing shortage of affordable rental housing has been identified by the Canadian Mental Health Association as a key contributor to homelessness.24 Mental health concerns can be a significant challenge for an individual to secure safe and affordable housing and negatively impacts a person's ability to respond with life changes. Having a mental health issue or addiction can be a risk factor of homelessness. Fifty-eight per cent of Durham's homeless identified having a mental illness and 31 per cent were struggling with an addiction or substance abuse.2s There is a need for a range of housing options for people with serious mental health problems who wish to live in the community. Supportive housing can range from minimal to high levels of support. Rent supplement programs can assist people with mental health challenges to secure housing that is 24 Ontario Mental Health and Housing Backgrounder 25 Durham 2018 Point -in -Time (PIT) Count Report 26 Ministry of Finance, Ontario's Population Projection Update — Spring 2018. safe and affordable. There is also a need for programs to help people to overcome specific mental health and addiction issues. Access to wrap-around services combined with safe and affordable housing can help people overcome their challenges. Discussion Question: What should the Region do to help people with mental health concerns secure safe and affordable housing? 4.13 Housing for seniors People are living longer, and over the next few decades there will be significant demographic change. The Ministry of Finance projects that by 2041, nearly a quarter of Durham's population will be 65 years of age or older (23.8 per cent).26 Durham seniors aged 90 and older are projected to increase by 274 per cent, from over 4,600 in 2018 to over 17,000 in 2041. As people age, their physical and cognitive needs and abilities may also change. It is estimated that close to 10,000 Durham residents are living with Alzheimer's disease or related dementia,27 and that one in ten Canadian adults over the age of 65 will develop some form of dementia over their lifetime. Older adults are also more likely to have a physical disability. 27 9,722 persons living with dementia and care partners, Alzheimer Society of Durham Region. -93- Envision Durham rl LL Lake Simcoe Distribution of the Population Over 65 N/A 0-5% 5-10% - 10-15% 15-20% 20% + 0 5 10 Kilometres Lake Ontario Data Sources and Disclaimer Census data from Statistics Canada Census 2016. Waterbody, Watercourse: MNRF, April 2018. This map is part of the Envision Durham/MCR process and is for illustrative purposes only. This map has been produced from a variety of sources. The Region of Durham does not make any representations concerning the accuracy, likely results, or reliability of the use of the materials. The Region hereby disclaims all representations and warranties. Digital cartography by The Regional Municipality of Durham, Planning and Economic Development Department, 2019. All rights reserved. May not be reproduced without permission. Figure 24: Seniors make up over a fifth of the population in some areas in Durham. Map based on 2016 Statistics Canada Census of Population data aggregated at the Dissemination Area level of geography. Envision Durham Many seniors need housing that is better suited to their needs. Accessibility and home - maintenance can also be a challenge for older adults. For some, bungalows can be an attractive option because they have fewer stairs, are directly accessible at ground level and accommodate day-to-day living on one floor. For others, apartments (either condominium or rental) can offer security, centralized maintenance, and weather protected access to units. Figure 25: Condominium apartments can provide accessible options suitable for seniors who want to remain in their community. Others prefer to "age in place" and remain in their home, perhaps later transitioning to housing within their community. Retirement communities, multi -generational and shared -ownership homes are other options to help seniors continue living independently. Seniors may need support to live in their communities. For example, Local Health Integration Networks (LHINs) co-ordinate government -funded health care services for people living at home in partnership with a number of community service providers. With an aging population, there will be a need for more long-term care facilities in the future as well. The Region, in its Age -Friendly Durham Strategy and Action Plan (April 2017), provides a series of actions intended to respond to the needs of older adults. The Region seeks to incorporate best practices from other jurisdictions into Durham's local age -friendly planning process. Age -friendly planning involves multi-level collaboration and collective action, to improve quality of life and the livability of our communities. Through Envision Durham, the Region will consider housing policies that support an aging population. Discussion Question: What policies should the Region consider within the ROP to increase housing options for seniors? 4.14 Shared living While housing is becoming increasingly expensive, more and more, people are living by themselves. Isolation and loneliness are risk factors for many health problems. Shared living could be a solution to both loneliness and soaring housing costs. -95- Envision Durham 1 38 Shared living can take different forms. In some cases, many individuals can own a share of a home. Tenants can also rent different rooms within the same house or apartment. Homeowners can also rent out rooms within their homes. I. Port Perry's Golden Girls In 2016 four senior, single women moved into a recently renovated home in downtown Port Perry. Their concept of shared home ownership was to purchase and renovate a heritage home in Port Perry with a plan to accommodate their present and future needs. Highlights from this example include: • Planning for their golden years. • The housing options available were not suitable for how they wanted to live. • They have created the potential for other municipalities to consider more affordable housing for seniors. Inspired by this example, Durham MPP Lindsey Park tabled a private member's bill and the Golden Girls Act was unanimously passed in 2019. The Act prevents municipalities from using local by-laws to prohibit seniors from cohabitating. Multigeneration homes can allow parents to move some of their assets out of their home and allow their children to access the real estate market. There may also be cultural reasons for some households to choose living with family. Seniors, or younger adults, can purchase a single property and share the ownership together. For younger people it could provide a more affordable way to finance their housing costs. Seniors can choose to purchase and renovate a larger home to accommodate their present and future needs. Homeowners can choose to share their home with tenants. For many, including seniors, they may also offer reduced rent in exchange for small chores and companionship. Some jurisdictions have had success with home sharing programs that match homeowners and tenants. As with other forms of home sharing, it is important to have a clear contract that outlines expectations and rules while they live together. Discussion Question: Should the Region have a role in helping to facilitate shared living housing? 4.15 Shared equity New models of shared ownership have emerged in response to housing affordability concerns. In shared equity models, multiple parties have an interest in a property. Shared equity programs can involve third party lenders, including individuals, private Envision Durham - 96 - Fm corporations, non-profit organizations and government agencies. In Canada, there are two forms of shared equity programs. A third party can invest in a share of a property, or they can provide the homeowner with a second mortgage. For shared equity mortgage programs, the second mortgage often requires no payments until the home is sold, refinanced or at the end of a fixed term. If the home price appreciates over time, both parties share in the profit. The federal First -Time Home Buyer Incentive is an example of shared equity housing that will allow CMHC to lend a homeowner money for a shared stake in the equity of a home. Options for Homes and Trillium Housing are two organizations that have helped create affordable housing in the GTA with shared equity financing models. 5.0 Regional housing interest Although the federal and provincial governments have significant roles, housing is very much a regional and local issue. In Ontario, municipal governments are the primary funders of community housing. In 2017, municipal governments contributed over $1.77 billion for community housing. By comparison, the provincial and federal governments jointly contributed only $616 million. Durham is one of Ontario's 47 Consolidated Municipal Service System Managers who fund, plan, manage, and administer community housing. Municipal service managers develop affordable housing stock and deliver homelessness prevention programs. Municipalities may also provide housing allowances and rent supplements. Service managers work in partnership with co-operative, non-profit and Indigenous community housing providers. They also consult with community members to address the housing needs of vulnerable, low income Ontarians. Municipalities are responsible for planning land use and implementing the Ontario Building Code. Municipal housing policy reflects provincial direction to enable the development of a wide range of housing options for residents. A well-designed built environment promotes resident quality of life and population health. Municipalities have a number of planning and financial tools that can help facilitate affordable housing. These tools include a Tax Increment Equivalent Grant, waiving or deferring development charges, reduced parking requirements, inclusionary zoning, community improvement plans, and designating housing providers as municipal capital facilities. A regional government's primary land use planning tool is its ROP, which among other matters implements the policies and requirements of relevant provincial plans and the PPS. Area municipalities also develop OPs, and they are responsible for preparing, administering and implementing zoning by- laws. While the ROP is required to implement provincial policy, area municipal planning tools are required to conform with both regional and provincial policies and plans. -97- Envision Durham AI LL Ad11._,Am Discussion question: What ROP policies should be strengthened to support the development of diverse housing options including affordable housing? 5.1 At Home in Durham At Home in Durham sets out Durham's long- term vision for housing. It is an extension of the Region's commitment to affordable housing as set out in the Strategic Plan and ROP. It was developed in 2014 to meet the provincial requirements for a Housing Strategy (required under the former Growth Plan, 2006) and a Housing and Homelessness Plan (required under the HSA). The goals and primary actions of At Home in Durham aim to improve affordability and access to housing with and without supports, protect the existing affordable housing supply, encourage housing diversity, and build capacity in the housing system. These goals are: • End Homelessness in Durham • Affordable Rent for Everyone • Greater Housing Choice • Strong and Vibrant Neighbourhoods Under the Housing Services Act, the Region of Durham is required to review At Home in Durham at least every five years and amend the plan as it considers necessary or advisable. At Home in Durham Durham Region Housing Plan 2014 - 2024 Figure 26: At Home in Durham is the Region's ten-year housing plan. The Region has completed its five-year review of At Home in Durham and no substantive changes have been made to the Plan. It will continue to implement the Plan over the next five years and is committed to: • Reducing chronic homelessness to zero. • Increasing the supply of affordable rental housing by 1,000 units. • Increasing the supply of medium- to high- density housing. • Significant progress in the regeneration of community housing. 41 1 Envision Durham 98 - Fm 5.2 Affordable Rental and Seniors' Housing Task Force At a meeting in November 2015, Regional Council decided to establish a Task Force to explore strategies to promote the creation and maintenance of affordable and seniors' housing in Durham. The Affordable Rental and Seniors' Housing Task Force met monthly from December 2016 until June 2017 to develop a better understanding of the issues, learn from others, share their knowledge, provide advice and consider potential solutions. In October 2017, the Task Force released its report setting out a six -point plan of action and 34 recommendations to address the need for the creation of more affordable rental housing for low and moderate income households, as well as the need for more housing choices for seniors in Durham. The Task Force recommendations complement and reinforce the goals and actions of At Home in Durham. 5.2.1 Supportive policy environment At Home in Durham and the Housing Task recommendations commit to a review of the ROP to ensure that it creates a supportive and permissive environment for affordable rental and seniors' housing choices. Many policies in the ROP promote a diverse range of housing options. The ROP will be updated through the Envision Durham MCR process, and housing policies will be improved to help support a resilient housing system in the region. The ROP should reflect Durham's commitment to increase affordable housing and promote greater housing options. At Home in Durham and the Task Force recommendations seeks to identify opportunities for intensification. Through Envision Durham's Growth Management Study, an Intensification Strategy will review sites with potential for redevelopment within strategic growth areas, including MTSAs, centres and corridors. Second units can also increase intensification within the region's built-up area. Second units can add gentle density to stable neighbourhoods. The ROP supports conversion of single -detached homes to multiple residential units and directs area municipalities to have policies that permit second units. The ROP also has policies that protect rental housing units in Durham. Condominium conversions are not permitted when vacancy rates are below three per cent at the local and regional level. 5.2.2 Process certainty Consistent with At Home in Durham and the Task Force recommendations, the Region is engaged with municipal partners, to improve certainty and to advance affordable rental and seniors' housing projects, where opportunities exist. The Region supports municipalities that are considering the adoption of a Community Planning Permit System, and other opportunities for concurrent review and approval of OP amendments, zoning by-laws and site plans. _99- Envision Durham , ri Municipalities are working with the development industry to balance the requirements for development approvals and market supply by expediting processes, implementing one window comment procedures, streamlining the circulation process, and working with agency partners. Municipalities will continue to implement electronic tracking of applications and move towards electronic plan submission so that real time information can be provided. Other examples of efforts in Durham that have made the development approvals more efficient and provided greater process certainty include the following: • The Region has streamlined the site contamination review protocol to provide flexibility in certain circumstances. • Local municipal initiatives to expedite priority projects include the establishment of dedicated review teams to streamline the review of major mixed- use projects, as well as expedited site plan and building approval processes for specific priority projects. 5.3 Community housing Community and social housing is an important part of the Region's social infrastructure. It provides rental housing for low and moderate income households. It offers a mix of market and rent -geared -to - income (RGI) units. RGI households are generally unable to afford housing in the private market and pay about 30 per cent of their income on housing costs. This is an important part of the Region's social infrastructure. In its role as Service Manager under the HSA, the Region of Durham is responsible for: • Developing and implementing a ten-year plan to address housing and homelessness conditions in Durham (At Home in Durham). • Funding and administration of 44 community housing providers across the region, including the Regionally owned Durham Regional Local Housing Corporation (DRLHC). • Providing rent -geared -to -income (RGI) housing assistance to 4,446 low and moderate income households under its legislated service level standard, including administration of the RGI wait list. • Allocating and administering provincial and Regional funds for homelessness services and programs, including: emergency shelter solutions; transitional and supportive housing; services and supports (e.g. outreach and referral); and homelessness prevention. 5.4 Incentive programs Although federal, provincial and other programs help finance housing, municipal governments also have the ability to directly encourage the delivery of affordable housing projects. For example, municipalities can establish incentives through Community Improvement Plans (CIPs) under section 28 of the Planning Act, to enable municipalities to provide grants, loans or other incentives for affordable housing projects, such as: Envision Durham • Monetary incentives, including reductions or deferrals of application fees. • Development charge deferrals or reductions. • Fast -tracking of development approvals. • Alternate development design standards such as parking standard reductions that enable more cost-effective use of land. • Enabling policies such as those which may encourage the sale or lease of surplus public lands to support affordable housing development. Currently, Durham Region also provides other tools which support the development of affordable housing, including: • Redevelopment Credits under Development Charge (DC) by-laws. • Exemptions under the Development Charge Act, UOIT Act and Regional DC by- laws. • Intensification Servicing Policy. • Regional Revitalization Program (RRP). The Region can provide direct financial assistance to development projects that are within area municipal Community Improvement Plan (CIP) areas through the Regional Revitalization Program (RRP). In addition, upper -tier municipalities like the Region of Durham may adopt CIPs, provided they deal with matters of: • Affordable housing. • Infrastructure that is within the Region's jurisdiction. • Land and buildings within and adjacent to existing or planned transit corridors that have the potential to provide a focus for higher -density mixed-use development and redevelopment. Figure 27: Market rental apartments under construction at Vision at Pat Bayly Square in Ajax, a project that received funding and support through Ajax's Downtown CIP program, the Regional Revitalization Program and CMHC. - 101 - Envision Durham 44 5.4.1 Regional Development Charge Background Study (2018) To support the creation of affordable rental and seniors' housing, the Region introduced a new residential development charge (DC) service category for "Housing Services." The funds collected through the new DC category will be used to support the development of new, growth -related social and government -assisted affordable housing projects/units. DC revenue may fund capital costs for new housing development for: • Community housing provided by the Durham Regional Local Housing Corporation (DRLHC), or by a non-profit housing provider that receives ongoing subsidy from the Region of Durham. • Affordable Housing that are rental units, provided by private or non-profit housing providers that receive funding through a federal or provincial government affordable housing program. Eligible projects must be for new construction only, including additions and extensions resulting in additional rental units, and are approved by Regional Council on a case-by-case basis. Applicants for eligible units must meet eligibility requirements for the DASH wait list. 6.0 Provincial housing interest The Province of Ontario's Provincial Policy Statement and provincial plans provide a framework to determine where and how growth should occur. Municipalities are to plan for an appropriate range and mix of housing types and densities to create complete and healthy communities, including affordable housing. 6.1 Provincial responsibilities The province provides the legislative framework for community housing through the Housing Services Act and guides local Housing and Homelessness Plans through the 2016 Housing Policy Statement. The Community Housing Renewal Strategy focuses on strategies to sustain and grow community housing, while the Housing Supply Action Plan seeks to increase affordable housing in the private sector. The province is also the primary funder for supportive housing and homelessness. Municipal governments usually deliver provincial funding programs, including the Community Homelessness Prevention Initiative (CHPI), the Strong Communities Rent Supplement program, the former Investment in Affordable Housing (IAN) program, and the new Ontario Housing Priorities Initiative (OPHI). Some of these programs are co -funded with the federal government. The province regulates the municipal planning function through legislation like the Planning Act. It is also responsible for numerous provincial directives including the Provincial Policy Statement and the provincial Growth Plan. This framework sets requirements for municipal planning activities, including notifications, public meetings, consultation with third parties and timelines. It also addresses policies related to Envision Durham • affordable housing, special needs, second units and inclusionary zoning. The province has the authority to require municipalities to charge lower tax rates on new multiple residential dwellings. Ontario is also responsible for numerous processes that may affect timelines in the municipal development approval process. These processes include the Local Planning Appeal Tribunal, environmental assessments, and Ontario's land registry. The province also regulates rental housing through the Residential Tenancies Act and the Landlord and Tenant Board. 6.2 Investments in affordable housing The Investment in Affordable Housing (IAH) program will have provided almost $1.3 billion in federal and provincial funding between 2011 and 2020 to improve access to affordable housing that is suitable and sustainable for households across Ontario. In 2016, $640 million in new federal and provincial funding under the Social Infrastructure Fund (SIF) was allocated over a two year period for new construction, renovation and retrofit of community housing and shelters for survivors of domestic violence. SIF increased the funding commitment under the existing IAH program by $168.3 million. Figure 28: Ritson Residence, located in Oshawa, is an example of housing that received IAH funding to build affordable rental units. In 2019, the provincial and federal governments replaced IAH with the Ontario Priorities Housing Initiative (OPHI). In Durham, OPHI will fund new affordable rental construction, community housing repair and affordable homeownership. To date, the Region has been allocated $11.8 million in funding to address housing need over the next three years. 6.3 Housing Services Act The Housing Services Act (HSA) establishes the framework for community housing in Ontario and requires municipal service managers, like Durham Region to prepare ten-year housing and homelessness plans. Under the HSA, municipal service managers are required to administer and fund community housing in their service areas, including the maintenance of a specified number of rent -geared -to -income (RGI) assisted households under their legislated service level standards. RGI eligibility and - 103 - Envision Durham A. selection of households from the wait list is also legislated by the HSA and its regulations. Local housing and homelessness plans are based on local needs and guide local actions to address homelessness and housing in line with local and provincial priorities—including those set out in the 2016 Provincial Policy Statement. This includes a role for the private market. When combined with programs, like housing allowances and rent supplements, private market housing can support greater housing stability for low and moderate income households and reduce the risk of homelessness. Working with municipalities within their service area, service managers' housing plans are to: • Identify an active role for the private sector in providing a mix and range of housing, including affordable rental and ownership housing, to meet local needs. • Identify and encourage actions for municipalities and planning boards, where applicable, to support the role of the private sector, including the use of available land use planning and financial tools. • Reflect a coordinated approach with Ontario's land use planning framework, including the Provincial Policy Statement. • Align with housing policies required by A Place to Grow, Growth Plan for the Greater Golden Horseshoe. 6.4 Provincial land use planning policy context Land use planning is the process of responsibly managing growth and change by regulating and managing land and resources. It allows communities to set goals on how to grow and develop in an orderly manner. This includes directing where growth should occur, as well protecting areas where growth should not occur. In the Province of Ontario, land use planning occurs within the hierarchy of provincial and municipal levels of government. The government at the provincial, regional and area municipal levels exercise varying degrees of control and regulation over land use planning. 6.4.1 Land Use Planning for Housing Policy Statement, 1989 Many policies within the ROP were a response to the Land Use Planning for Housing Policy Statement issued by the province in 1989. It included policies on the following housing related issues: • Provision of a range of housing types. • At least 25 per cent of all new residential development to be affordable for low and moderate income households. • Encouragement of residential intensification. • Ensuring a sufficient supply of land for future residential use. • Streamlining the planning process. Envision Durham Fm 1- tr=��a► Shelter costs which do not exceed 30 per cent of gross annual household income were considered affordable. Households of low and moderate income were defined as households within the lowest 60 per cent of the income distribution for the Housing Region. 6.4.2 Provincial Policy Statement The current Provincial Policy Statement (PPS, 2014) sets the policy foundation for land use planning across Ontario. The PPS contains three major policy areas of: Building Strong Healthy Communities, the Wise Management of Resources and Protecting Public Health and Safety. The PPS provides policy direction on development and land use patterns. This includes placing importance on urban and rural settlement areas as the focus for population and employment growth, while minimizing land consumption. The PPS sets out how municipalities should plan for housing through: • Defining the term affordable housing as well as low and moderate income households. • Plan for healthy, liveable and safe communities that are sustained by accommodating an appropriate range and mix of housing including affordable housing and housing for older persons. • Provide for an appropriate range and mix of housing types and densities to meet requirements of current and future residents by establishing and implementing minimum targets for the provision of housing which is affordable to low and moderate income households. • Permit and facilitate housing options to meet the social, health, economic and well-being requirements of current and future residents. Housing options should consider special needs requirements and all types of residential intensification, including second units. • Direct the development of new housing to locations where appropriate levels of infrastructure and public service facilities are available to support current and projected needs. One of many policy directions within the PPS is to align growth in a manner that maximizes the efficient use of infrastructure and public service facilities. The PPS is currently under review. Some of the proposed changes include adding market based range and mix of residential housing types. The proposed changes would extend the planning horizon for designating lands for residential development to 25 years, subject to provincial guidelines and would allow municipalities to require a minimum five-year supply of residential units suitably zoned or in draft approved plans and registered plans. - 105 - Envision Durham Affordable: means a) in the case of ownership housing, the least expensive of: i) housing for which the purchase price results in annual accommodation costs which do not exceed 30 percent of gross annual household income for low and moderate income households; or ii) housing for which the purchase price is at least 10 percent below the average purchase price of a resale unit in the regional market area; b) in the case of rental housing, the least expensive of: i) a unit for which the rent does not exceed 30 percent of gross annual household income for low and moderate income households; or ii) a unit for which the rent is at or below the average market rent of a unit in the regional market area. Low and moderate income households: means a) in the case of ownership housing, households with incomes in the lowest 60 percent of the income distribution for the regional market area; or b) in the case of rental housing, households with incomes in the lowest 60 percent of the income distribution for renter households for the regional market area. 6.4.3 A Place to Grow: Growth Plan for the Greater Golden Horseshoe The provincial Growth Plan directs upper - and single -tier municipalities to provide a diverse range and mix of housing options, including second units and affordable housing to accommodate people at all stages of life and to accommodate the needs of all household sizes and incomes. Policy 2.2.6.1 states that municipalities will: • Support housing choice through the achievement of intensification and density targets in the Growth Plan. • Identify a diverse range and mix of housing options and densities to meet the needs of current and future residents. • Establish affordable ownership housing and rental housing targets. Municipalities are to consider the range and mix of existing housing stock and plan to achieve complete communities. Where appropriate, consideration is to be given to require that multi -unit residential developments incorporate a mix of unit sizes. The provincial Growth Plan directs single and upper -tier municipalities to implement housing policies, which should be aligned with land use planning and identify financial tools to support housing policy. The provincial Growth Plan also sets regional population and employment targets for 2041. By then, Durham is forecasted to grow to 1.19 million people. A• Envision Durham - 106 6.4.4 Land Needs Assessment Methodology The Land Needs Assessment (LNA) was developed to provide a consistent approach to growth management. The province is currently reviewing the LNA and requirement for a housing strategy may be subject to change. The LNA methodology provides guidance for determining how and where municipalities should grow. To support the achievement of complete communities, the current LNA requires municipalities to prepare a housing strategy that considers the existing housing stock and plans to diversify the overall range and mix of housing options that are available. The development of this strategy should analyze the anticipated composition of households, such as size, age of occupants, income, and family versus non -family households. It should also involve analysis of the existing housing stock as well as the needs of future households in terms of the range and mix of housing options, including unit size and numbers of bedrooms. Based on this analysis, municipalities will make certain assumptions such as the average number of persons per unit (PPU) expected in the future. Municipalities will need to demonstrate how the density requirements in the provincial Growth Plan would be met through their LNA exercises. In addition to determining the specific mix of new housing units to be planned, the housing strategy currently identified as part of the LNA should also identify the specific land use planning and financial tools that will be used to achieve the objective of diversifying the overall range and mix of housing options available, including affordable housing. 7.0 Federal housing interest In Canada, the federal government functions as a system enabler for housing policy and funding. It can leverage its fiscal capacity though the Ministry of Finance and Canada Mortgage and Housing Corporation (CMHC), to: • Make community housing financially viable across the country. • Promote the expansion of more affordable housing options. • Help prevent homelessness. Additionally, the Bank of Canada can impact demand for housing through monetary policy. The federal government took the lead in establishing affordable community housing for returning war veterans in the 1940s. Subsequently, the federal government funded the construction of over 84,000 units of public housing between 1964 and 1975. A new federal community housing program in Ontario began in 1978. Under this federal program, over 52,000 units were built between 1978 and 1985. Unfortunately, the federal government's role in housing slowly diminished and funding for new community housing ultimately came to an end in 1993. Although CMHC plays a role in providing mortgage liquidity, and provides research and advice to the Canadian government and Envision Durham rl LL housing industry, the federal government had not played a significant role in funding new community housing or developing housing policy over several decades. This changed with the introduction of the National Housing Strategy in 2017. Through the late -1990s, the federal and provincial governments reduced their role in the funding and delivery of affordable and community housing. In 1993, the federal government terminated all funding for the development of new community housing, as did the province in 1995. The federal government downloaded administrative responsibility for its community housing stock through the 1999 Social Housing Agreement (SHA) with Ontario. The province then transferred its administrative and funding responsibility to municipal service managers in 2000. Since 2002 there have been various Canada - Ontario agreements to support the development of new affordable housing and assist municipal service managers with an aging, often energy -inefficient, community housing stock. Since 2005, the Region has leveraged federal and provincial funding for community and affordable housing programs. This has resulted in: • The construction of 549 new rental units ($62.9 million). • Provided with rent support for 1,178 households through supplements and allowances ($24.9 million). • $26.2 million in rehabilitation improvements and energy cost savings in community housing. While Durham has been the recipient of funding through these programs, Regional Council have long recommended that the federal and provincial governments expedite long-term, predictable and sustainable funding to municipalities (such as non - application -based funding like the Federal and Provincial Gas Tax) in order to encourage priority -based investments and improve long- term financial planning for resource prioritization. Projects in Durham that have received federal funding include: • Lakeview Harbourside (DRLHC), Oshawa • Perry Street (DRLHC), Uxbridge • Hubbard Station (AMHC), Ajax • Harmony Ridge Gardens, Oshawa • Bloor Park Village, Oshawa • Whitby Village • Ritson Residence, Oshawa • Old School House Apartment (DRNPHC), Brock • Gillespie Gardens (DRNPHC), Brock • Cornerstone Community Homes, Oshawa • New View Holdings, Bowmanville • Newcastle Lodge for Seniors and Family Dwellings 511 Envision Durham - 108 - 7.1 National Housing Strategy In November 2017, the Government of Canada released its first ever National Housing Strategy (NHS), signaling a renewed commitment to high level housing policy, with a continued commitment to funding programs. The 10 -year strategy commits $40 - billion in joint federal -provincial spending towards: • Reducing chronic homelessness by 50 per cent. • Removing 530,000 households out of housing need. • Constructing 100,000 new affordable housing units. • Repairing or renewing 300,000 existing affordable housing units. Investments (almost half of which are cost shared) under the NHS include: • $15.9 billion for a new National Housing Co -investment Fund. • $8.6 billion for a new Canada Community Housing Initiative. • $4 billion for a new Canada Housing Benefit. • $2.5 billion under new federal -provincial housing partnership funds. • $2.2 billion to reduce homelessness. • $300 million in additional funding to address the needs in Canada's north. • $241 million for research, data and demonstrations. • $200 million in land transfers to housing providers. • Committing that at least 25 per cent of funds go to projects for women, girls and their families. • Working with Indigenous leaders to co- develop distinctions -based housing strategies. To date, the NHS's National Housing Co - investment Fund has provided $7.25 million in direct assistance to two community housing providers in Durham to support the development of new affordable housing units in the region: • $2.15 million to Cornerstone Community Association Durham in Oshawa. • $5.1 million to Newcastle Lodge for Senior and Family Dwelling in Clarington. Other federal funding includes seed funding programs, various loan insurance programs and other investments in affordable housing. The 2019 federal budget included measures aimed at improving home affordability. One notable inclusion is the First -Time Home Buyer Incentive. Under the plan, eligible first- time home buyers that require mortgage insurance could finance part of their purchase through a shared -equity mortgage with CMHC. It would reduce a buyer's total borrowing costs and making their monthly mortgage payments more affordable. - 109 - Envision Durham rl LL Next steps This Discussion Paper is the last in a series of Discussion Papers released over the course of 2019 for Envision Durham. These Discussion Papers provide an overview and background on theme -based land use planning matters and pose various questions in order to gather opinions and to help shape future policy. Your feedback is important to us. The Regional Planning Division appreciates your interest and encourages your participation throughout the Envision Durham process. To submit your comments, please visit durham.ca/EnvisionDurham. Following the release of these Discussion Papers, interested parties will also have opportunities to provide feedback on proposed policy directions and, a future draft of the Regional Official Plan. To stay up-to-date on Envision Durham, please visit durham.ca/EnvisionDurham and subscribe to receive email updates. Envision Durham Appendix A: Discussion questions workbook Discussion questions are posed throughout the Housing Discussion Paper. We are interested in hearing from you on these topics or any others that are important to you, and which have not been addressed. The following is a summary of the questions contained within this discussion paper: 1. Should the Region maintain its definition for affordable rental housing to be consistent with other municipalities in the GTHA and the PPS? (Page 13) 2. Should the Region maintain its definition for affordable ownership housing to be consistent with other GTHA municipalities? (Page 20) 3. Should the Region take a more active role to increase affordable home ownership options? (Page 21) Envision Durham 54 rl LL 4. Should the Region consider increasing or decreasing its affordable housing targets? (Page 22) 5. Should Durham consider higher affordable housing targets within specific locations, such as within Strategic Growth Areas that are near key transit corridors? (Page 22) 6. Should the ROP encourage municipalities to reduce parking requirements for second units in areas that are well served by transit? (Page 26) 7. What other barriers should be removed to make it easier to build second units, such as basement apartments? (Page 26) Envision Durham - 112 - 8. Should the ROP include policies on inclusionary zoning? (Page 28) 9. Should Durham continue to combine certain area municipalities as a part of its required three per cent vacancy rate for rental conversion? (Page 29) 10. Should Durham consider reviewing its rental conversion policies to consider exceptions under certain circumstances? (Page 29) 11. Should the ROP encourage municipalities to enact demolition control by-laws to preserve existing rental housing? (Page 30) - 113 - Envision Durham 5 rl LL 12. Should the ROP include policies regarding the regulation of short-term rental housing? (Page 34) 13. Should the Region encourage the development of tiny homes to enable more affordable housing options? If so, where? (Page 35) 14. Where are the most appropriate locations to build mid -rise apartments in Durham? (Page 35) 15. What should the Region do to help people with mental health concerns secure safe and affordable housing? (Page 36) Envision Durham 16. What policies should the Region consider within the ROP to increase housing options for seniors? (Page 38) 17. Should the Region have a role in helping to facilitate shared living housing? (Page 39) 18. What ROP policies should be strengthened to support the development of diverse housing options including affordable housing? (Page 41) Envision Durham 5 Appendix B: Glossary Affordable housing: a. In the case of ownership housing, the least expensive of: i. Housing for which the purchase price results in annual accommodation costs which do not exceed 30 per cent of gross annual household income for low and moderate income households ii. Housing for which the purchase price is at least 10 per cent below the average purchase price of a resale unit in the region. b. In the case of rental housing, the least expensive of: i. A unit for which the rent does not exceed 30 per cent of gross annual household income for low and moderate income households ii. A unit for which the rent is at or below the average market rent of a unit in the region (Regional Official Plan). c. Bed and breakfast establishment: an establishment that provides sleeping accommodation (including breakfast and other meals, services, facilities and amenities for the exclusive use of guests) for the traveling or vacationing public in up to three guest rooms within a single dwelling that is the principal residence of the proprietor of the establishment (Regional Official Plan). Community Improvement Plan: a plan for the community improvement of a community improvement project area. Compact built form: A land use pattern that encourages the efficient use of land, walkable neighbourhood, proximity to transit and reduced need for infrastructure. Compact built form can include detached and semi-detached houses on small lots as well as townhouses and walk-up apartments, multi- storey commercial developments, and apartments or offices above retail. Walkable neighbourhoods can be characterized by roads laid out in a well-connected network, destinations that are easily accessible by transit and active transportation, sidewalks with minimal interruptions for vehicle access, and a pedestrian -friendly environment along roads to encourage active transportation (Growth Plan). Complete communities: Places such as mixed-use neighbourhoods or other areas within cities, towns, and settlement areas that offer and support opportunities for people of all ages and abilities to conveniently access most of the necessities for daily living, including an appropriate mix of jobs, local stores and services, a full range of housing, transportation options and public service facilities. Complete communities are age -friendly and may take different shapes and forms appropriate to their contexts (Growth Plan). Conversion: redesignation from Employment Area to another urban designation, or the introduction of a use that is otherwise not permitted in the Employment Areas designation (Regional Official Plan). • Envision Durham Comprehensive Review: an official plan review which is undertaken by the Region, or an official plan amendment which is undertaken by the Region, in consultation with the respective area municipalities. A comprehensive review also includes an official plan review or an official plan amendment initiated by an area municipality that is in conformity with this Plan. For the purpose of this Plan, Comprehensive Review shall also mean a "municipal comprehensive review" in accordance with the provincial Growth Plan, where applicable (Regional Official Plan). Development: the creation of a new lot, a change in land use, or the construction of buildings and structures, any of which require approval under the Planning Act, or that are subject to the Environmental Assessment Act, but does not include: a. The construction of facilities for transportation, infrastructure and utilities used by a public body. b. Activities or works under the Drainage Act. (In the case of lands on the Oak Ridges Moraine, this applies only to the reconstruction, repair or maintenance of an existing drain approved under the Drainage Act.). c. The carrying out of agricultural practices on land that continues to be used for agriculture uses (Regional Official Plan). Downtown area: designated Centre characterized by its historical significance, as a focal point for the broader community (Regional Official Plan). Delineated Built Boundary: The limits of the developed urban area as defined by the Minister in consultation with affected municipalities for the purpose of measuring the minimum intensification target in this Plan (Growth Plan). Delineated Built-up Area: All land within the delineated built boundary (Growth Plan). Designated Greenfield Area: Lands within settlement areas but outside of delineated built-up areas that have been designated in an official plan for development and are required to accommodate forecasted growth to the horizon of this Plan. Designated greenfield areas do not include excess lands (Growth Plan). Employment Areas: Areas designated in official plans for clusters of business and economic activities including, but not limited to, manufacturing, warehousing, offices, and associate retail and ancillary facilities (Provincial Policy Statement). Farm vacation home: an establishment that provides sleeping accommodation (including participation in farm activities, meals, services, facilities and amenities for the exclusive use of guests) for the travelling or vacationing public in up to three guest rooms within a single dwelling that is located on a farm and is the principal residence of the proprietor of the establishment (Regional Official Plan). Functional zero homelessness: Functional zero means that a community has no more than three chronically homeless people on its By -Name List, or 0.1 per cent of its most actively homeless number (whichever is - 117 - Envision Durham .1 ri greater) sustained for three consecutive months. Higher order transit: Transit that generally operates in partially or completely dedicated rights-of-way, outside of mixed traffic, and therefore can achieve levels of speed and reliability greater than mixed -traffic transit. Higher order transit can include heavy rail (such as subways and inter -city rail), light rail, and buses in dedicated rights-of-way (Growth Plan). Intensification: The development of a property, site or area at a higher density than currently exists through: • Redevelopment, including the reuse of brownfield sites. • The development of vacant and/or underutilized lots within previously developed areas. • Infill development. • The expansion or conversion of existing buildings (Provincial Policy Statement). Low and moderate income households: a. In the case of ownership housing, households with incomes in the lowest 60 per cent of the income distribution for the Region. b. In the case of rental housing, households with incomes in the lowest 60 per cent of the income distribution for renter households for the Region (Regional Official Plan). Home business: an occupation that: a. Involves providing personal or professional services or producing custom or artisanal products. b. Is carried on as a small-scale accessory use within a single dwelling by one or more of its residents. c. Does not include uses such as an auto repair or paint shop or furniture stripping (Regional Official Plan). Home Industry: a business that: a. Is carried on as a small-scale use that is accessory to a single dwelling or agricultural operation. b. Provides a service such as carpentry, metalworking, welding, electrical work or blacksmithing, primarily to the farming community. c. May be carried on in whole or in part in an accessory building. d. Does not include uses such as an auto repair or paint shop or furniture stripping (Regional Official Plan). Major Transit Station Areas: The area including and around any existing or planned higher order transit station or stop within a settlement area; or the area including and around a major bus depot in an urban core. Major transit station areas generally are defined as the area within an approximate 500 metre radius of a transit station, representing about a 10 -minute walk (Growth Plan). Priority Transit Corridors: Transit corridors shown in Schedule 5 of the provincial Growth Plan or as further identified by the province for the purpose of implementing this Plan (Growth Plan). 611 Envision Durham Settlement Areas: Urban areas and rural settlement areas within municipalities (such as cities, towns, villages and hamlets) that are: • Built up areas where development is concentrated and which have a mix of land uses. • Lands which have been designated in an official plan for development in accordance with the policies of this Plan. Where there are no lands that have been designated for development, the settlement area may be no larger than the area where development is concentrated. (Based on Provincial Policy Statement and modified for the provincial Growth Plan). Strategic Growth Areas: within settlement areas, nodes, corridors and other areas that have been identified municipalities or the province to be the focus for accommodating intensification and higher -density mixed uses in a more compact built form. Strategic Growth Areas include urban growth centres, MTSAs, and other major opportunities that may include infill, redevelopment, brownfield sites, the expansion or conversion of existing buildings, or greyfields. Lands along major roads, arterials, or other areas with existing or planned frequent transit service or higher order transit corridors may also be identified as strategic growth areas (Growth Plan). Redevelopment: the creation of new units, uses or lots on previously developed land in existing communities, including brownfield sites. Transit -supportive: Relating to development that makes transit viable and improves the quality of the experience of using transit. It often refers to compact, mixed-use development that has a high level of employment and residential densities. Transit -supportive development will be consistent with Ontario's Transit Support Guidelines. (Based on Provincial Policy Statement and modified for the provincial Growth Plan). Urban Growth Centres: Existing and emerging downtowns as identified in Schedule 4 of the provincial Growth Plan. In the context of Durham Region, downtown Pickering and downtown Oshawa are Urban Growth Centres (Growth Plan). Envision Durham DURHAM REGION The Regio .I Municipality of Durham 605 Rossland Road East, Whitby, Ontario L1N 6A3 905-668-7711 or 1-800-372-1102 www.durham.ca Cf� ei? DICKERING Report to Council Report Number: CS 08-20 Date: January 27, 2020 From: Marisa Carpino Director, Community Services & Deputy CAO Subject: EnAbling Change Program - City of Pickering Accessibility Advisory Committee, Service & Support Animal Task Group Initiative - File: A-1440 Recommendation: 1. That Council endorse the City of Pickering's proposal to the EnAbling Change Program (as outlined in the Ontario Transfer Payment Agreement) for the City of Pickering Accessibility Advisory Committee Service & Support Animal Task Group initiative by way of a Council resolution; 2. That Council authorize staff to submit the Ontario Transfer Payment Agreement, set out in Attachment 1 to this report, to the Ministry for Seniors and Accessibility, subject to minor revisions as may be required by the Director, Community Services & Deputy CAO, and the Director, Corporate Services & City Solicitor, for their consideration and approval; 3. That a copy of this report be forwarded to Peter Bethlenfalvy, MPP, Pickering -Uxbridge; and, 4. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Executive Summary: Pursuant to the Notice of Motion approved by Pickering Council on May 14, 2018 (as per Attachment 2), the City of Pickering Accessibility Advisory Committee (PAAC) have established a Service & Support Animal Task Group (SSATG) initiative which aims to conduct research and develop clarifying resources, information and tools to the business community with respect to service and support animal legislation, regulations, policies and best practices. With that in mind, the Ministry for Seniors and Accessibility (MSAA) invited the City of Pickering's Accessibility Coordinator and City of Pickering Accessibility Advisory Committee to submit a proposal to the EnAbling Change Program on the subject of Service & Support Animals. In this way, the SSATG initiative will align with mutual interests and priorities of the Ontario Ministry for Seniors and Accessibility. Such "unsolicited proposals" are used from time to time by the Ontario Government to inspire/engage experts to design and conduct focused research studies. The Ministry for Seniors and Accessibility has requested that Pickering's project proposal be documented as an Ontario Transfer Payment Agreement, as per Attachment 1. The purpose of this report is to seek Council's endorsement of the City's proposal to the EnAbling Change - 121 - CS 08-20 January 27, 2020 Subject: Ontario EnAbling Change Program Page 2 Program and the execution and submission of the corresponding Ontario Transfer Payment Agreement. Financial Implications: The Ministry for Seniors and Accessibility will provide up to $50,000 (or 75 percent of total project costs) in cash, to be matched by the lead partner's (the City of Pickering) in-kind contributions of time and talent, largely by non -staff volunteers. The City's involvement will be in-kind only, and there will be no out-of-pocket costs for the City (i.e. the City will host meetings, facilitate workshops, etc.). Discussion: In response to the approved Notice of Motion dated May 14, 2018, the PAAC, in partnership with the City's Accessibility Coordinator, established a work team called the Pickering Accessibility Advisory Committee/Service and Support Animal Task Group (PAAC/SSATG). It is comprised of stakeholders in the following areas: • people who are directly served by a service animal (i.e., a guide dog, and a pending member with "invisible needs" also served by a trained, qualified service dog); • a Durham Region organizational lead in providing qualified therapy dog services; • municipal (Pickering) employees in Accessibility, animal -related services, law enforcement, and public -facing services (Pickering Library, Animal Services, Law Enforcement, etc.); • municipal leadership (City Council Members); • a person with long-standing experience in high-end dog/user training, evaluations/certification, and safety (also a Pickering Municipal employee, in Law Enforcement); and, • persons with professional accessibility services and leadership experience, also representing the Pickering Accessibility Advisory Committee (PAAC). The purpose of the PAAC/SSATG working group is to conduct research and develop clarifying resources, information and tools with respect to service and support -animal legislation, regulations, policies and best practices for community access. This mandate formed the SSATG initiative which aims to achieve the following outcomes over the next six month project timeline: 1. Establish a Durham Region stakeholder representational team. 2. Research and identify the often -conflicting, wide variety of regulations, guidelines and definitions that exist in Ontario, Canada (Federally, Provincially and Municipally), as well as some of those in the United States. 3. Engage the stakeholder/business community to identify their primary needs for addressing service and support animal access and issues. 4. Facilitate a Regional Innovation Lab event to engage key regional stakeholders in exploring service and support animal access, issues, practices and potential solutions. 5. Develop a monograph -style resource for businesses, community-based organizations, and municipalities to include: a. Problem Overview b. Regulatory Overview c. Research and Innovation Lab outcomes d. Recommendations for: - 122 - CS 08-20 January 27, 2020 Subject: Ontario EnAbling Change Program Page 3 i. current best practices for businesses, municipalities and other organizations; and ii. further problem identification, clarification, and response. e. Resource Bibliography and helpful web links. 6. Facilitate outreach to businesses, municipalities and other community organizations to share resources and online tools developed while providing education in the issues, and availability of the resources. The Ministry for Seniors and Accessibility became aware of the SSATG initiative and requested the City to submit a proposal to the EnAbling Change Program to leverage provincial grant funding of up to 75 percent to develop and implement this program. The SSATG aligns with the priorities of the Ontario Ministry for Seniors and Accessibility and is considered to be an effective partnership to leverage the resources of both parties to complete this much needed work. The purpose of this report is to receive a Council resolution endorsing the City of Pickering's proposal to the EnAbling Change Program for the City of Pickering Accessibility Advisory Committee, Service & Support Animal Task Group Initiative and execution of the corresponding Ontario Transfer Payment Agreement. Attachments: 1. Draft Ontario Transfer Payment Agreement (documenting the City of Pickering's proposal to the EnAbling Change Program) 2. Notice of Motion, Therapy/Support/Service Dogs dated May 14, 2018 Prepared By: Original Signed By: Tim Higgins Accessibility Coordinator MC:th Approved/Endorsed By: Original Signed By: Marisa Carpino, M.A. Director, Community Services & Deputy CAO Recommended for the consideration of Pickering City Council Original Signed By: Tony Prevedel, P.Eng. Chief Administrative Officer - 123 - Attachment #1 to CS 08-20 ONTARIO TRANSFER PAYMENT AGREEMENT THE AGREEMENT is effective as of the 31st day of January , 2020 BETWEEN: Her Majesty the Queen in right of Ontario as represented by the Honourable Raymond Cho, Minister For Seniors and Accessibility. (the "Province") - and - The City of Pickering (the "Recipient") CONSIDERATION In consideration of the mutual covenants and agreements contained in this Agreement and for other good and valuable consideration, the receipt and sufficiency of which are expressly acknowledged, the Province and the Recipient agree as follows: 1.0 ENTIRE AGREEMENT 1.1 This Agreement, including: Schedule "A" - General Terms and Conditions Schedule "B" - Project Specific Information and Additional Provisions Schedule "C" - Project Description Schedule "D" - Budget Schedule "E" - Payment Plan Schedule "F" - Reports, and any amending agreement entered into as provided for below, constitutes the entire agreement between the Parties with respect to the subject matter contained in the Agreement and supersedes all prior oral or written representations and agreements. 2.0 COUNTERPARTS 2.1 The Agreement may be executed in any number of counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. - 124 - 3.0 AMENDING THE AGREEMENT 3.1 The Agreement may only be amended by a written agreement duly executed by the Parties. 4.0 ACKNOWLEDGEMENT 4.1 The Recipient acknowledges that: (a) by receiving Funds it may become subject to legislation applicable to organizations that receive funding from the Government of Ontario, including the Broader Public Sector Accountability Act, 2010 (Ontario), the Public Sector Salary Disclosure Act, 1996 (Ontario), and the Auditor General Act (Ontario); (b) Her Majesty the Queen in right of Ontario has issued expenses, perquisites, and procurement directives and guidelines pursuant to the Broader Public Sector Accountability Act, 2010 (Ontario); (c) the Funds are: (i) to assist the Recipient to carry out the Project and not to provide goods or services to the Province; (ii) funding for the purposes of the Public Sector Salary Disclosure Act, 1996 (Ontario); (d) the Province is not responsible for carrying out the Project; and (e) the Province is bound by the Freedom of Information and Protection of Privacy Act (Ontario) and that any information provided to the Province in connection with the Project or otherwise in connection with the Agreement may be subject to disclosure in accordance with that Act. - SIGNATURE PAGE FOLLOWS - 2 - 125 - The Parties have executed the Agreement on the dates set out below. Date Date HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Honourable Minister Responsible for Accessibility Name: Alfred Spencer Title: Director, Accessibility Outreach, Education and Referral Branch Accessibility Policy, Employment Strategy & Outreach Division Ministry for Seniors and Accessibility - Government of Ontario Name: Marisa Carpino Title: Director, Community Services & Deputy CAO City of Pickering I have authority to bind the Recipient. - 126 - SCHEDULE "A" GENERAL TERMS AND CONDITIONS A1.0 INTERPRETATION AND DEFINITIONS A1.1 Interpretation. For the purposes of interpretation: (a) words in the singular include the plural and vice -versa; (b) words in one gender include all genders; (c) the headings do not form part of the Agreement; they are for reference only and will not affect the interpretation of the Agreement; (d) any reference to dollars or currency will be in Canadian dollars and currency; and (e) "include", "includes" and "including" denote that the subsequent list is not exhaustive. A1.2 Definitions. In the Agreement, the following terms will have the following meanings: "Additional Provisions" means the terms and conditions referred to in section A9.1 and as specified in Schedule "B". "Agreement" means this agreement entered into between the Province and the Recipient and includes all of the schedules listed in section 1.1 and any amending agreement entered into pursuant to section 3.1. "Budget" means the budget attached to the Agreement as Schedule "D". "Business Day" means any working day, Monday to Friday inclusive, excluding statutory and other holidays, namely: New Year's Day; Family Day; Good Friday; Easter Monday; Victoria Day; Canada Day; Civic Holiday; Labour Day; Thanksgiving Day; Remembrance Day; Christmas Day; Boxing Day and any other day on which the Province has elected to be closed for business. "Effective Date" means the date set out at the top of the Agreement. "Event of Default" has the meaning ascribed to it in section A14.1. "Expiry Date" means the date on which the Agreement will expire and is the date provided for in Schedule "B". "Funding Year" means: (a) in the case of the first Funding Year, the period commencing on the Effective Date and ending on the following March 31; and (b) in the case of Funding Years subsequent to the first Funding Year, the period commencing on April 1 following the end of the previous Funding Year and ending on the following March 31. "Funds" means the money the Province provides to the Recipient pursuant to the Agreement. - 127 - "Indemnified Parties" means Her Majesty the Queen in right of Ontario, Her ministers, agents, appointees, and employees. "Maximum Funds" means the maximum amount the Province will provide the Recipient under the Agreement as provided for in Schedule "B". "Notice" means any communication given or required to be given pursuant to the Agreement. "Notice Period" means the period of time within which the Recipient is required to remedy an Event of Default pursuant to section 14.3(b), and includes any such period or periods of time by which the Province extends that time in accordance with section A14.4. "Parties" means the Province and the Recipient. "Party" means either the Province or the Recipient. "Project" means the undertaking described in Schedule "0". "Reports" means the reports described in Schedule "F". A2.0 REPRESENTATIONS, WARRANTIES, AND COVENANTS A2.1 General. The Recipient represents, warrants, and covenants that: (a) it is, and will continue to be, a validly existing legal entity with full power to fulfill its obligations under the Agreement; (b) it has, and will continue to have, the experience and expertise necessary to carry out the Project; (c) it is in compliance with, and will continue to comply with, all federal and provincial laws and regulations, all municipal by-laws, and any other orders, rules, and by-laws related to any aspect of the Project, the Funds, or both; and (d) unless otherwise provided for in the Agreement, any information the Recipient provided to the Province in support of its request for funds (including information relating to any eligibility requirements) was true and complete at the time the Recipient provided it and will continue to be true and complete. A2.2 Execution of Agreement. The Recipient represents and warrants that it has: (a) the full power and authority to enter into the Agreement; and (b) taken all necessary actions to authorize the execution of the Agreement. A2.3 Governance. The Recipient represents, warrants, and covenants that it has, will maintain in writing, and will follow: (a) a code of conduct and ethical responsibilities for all persons at all levels of the Recipient's organization; - 128 - (b) procedures to enable the Recipient's ongoing effective functioning; (c) decision-making mechanisms for the Recipient; (d) procedures to enable the Recipient to manage Funds prudently and effectively; (e) procedures to enable the Recipient to complete the Project successfully; (f) procedures to enable the Recipient to identify risks to the completion of the Project and strategies to address the identified risks, all in a timely manner; (g) procedures to enable the preparation and submission of all Reports required pursuant to Article A7.0; and (h) procedures to enable the Recipient to address such other matters as the Recipient considers necessary to enable the Recipient to carry out its obligations under the Agreement. A2.4 Supporting Proof. Upon the request of the Province, the Recipient will provide the Province with proof of the matters referred to in this Article A2.0. A3.0 TERM OF THE AGREEMENT A3.1 Term. The term of the Agreement will commence on the Effective Date and will expire on the Expiry Date unless terminated earlier pursuant to Article Al2.0, Article A13.0, or Article A14.0. A4.0 FUNDS AND CARRYING OUT THE PROJECT A4.1 Funds Provided. The Province will: (a) provide the Recipient up to the Maximum Funds for the purpose of carrying out the Project; (b) provide the Funds to the Recipient in accordance with the Payment Plan attached to the Agreement as Schedule "E"; and (c) deposit the Funds into an account designated by the Recipient provided that the account: (i) resides at a Canadian financial institution; and (ii) is in the name of the Recipient. A4.2 Limitation on Payment of Funds. Despite section A4.1: (a) the Province is not obligated to provide any Funds to the Recipient until the Recipient provides the certificates of insurance or other proof as the Province may request pursuant to section A11.2; (b) the Province is not obligated to provide instalments of Funds until it is satisfied with the progress of the Project; - 129 - (c) the Province may adjust the amount of Funds it provides to the Recipient in any Funding Year based upon the Province's assessment of the information the Recipient provides to the Province pursuant to section A7.1; and (d) if, pursuant to the Financial Administration Act (Ontario), the Province does not receive the necessary appropriation from the Ontario Legislature for payment under the Agreement, the Province is not obligated to make any such payment, and, as a consequence, the Province may: (i) reduce the amount of Funds and, in consultation with the Recipient, change the Project; or (ii) terminate the Agreement pursuant to section A13.1. A4.3 Use of Funds and Carry Out the Project. The Recipient will do all of the following: (a) carry out the Project; (b) use the Funds only for the purpose of carrying out the Project; (c) spend the Funds only in accordance with the Budget; (d) not use the Funds to cover any cost that has or will be funded or reimbursed by one or more of any third party, ministry, agency, or organization of the Government of Ontario. A4.4 Interest Bearing Account. If the Province provides Funds before the Recipient's immediate need for the Funds, the Recipient will place the Funds in an interest bearing account in the name of the Recipient at a Canadian financial institution. A4.5 Interest. If the Recipient earns any interest on the Funds, the Province may: (a) deduct an amount equal to the interest from any further instalments of Funds; or (b) demand from the Recipient the repayment of an amount equal to the interest. A4.6 Maximum Funds. The Recipient acknowledges that the Funds available to it pursuant to the Agreement will not exceed the Maximum Funds. A4.7 Rebates, Credits, and Refunds. The Recipient acknowledges that the amount of Funds available to it pursuant to the Agreement is based on the actual costs to the Recipient to carry out the Project, less any costs (including taxes) for which the Recipient has received, will receive, or is eligible to receive, a rebate, credit, or refund. A5.0 RECIPIENT'S ACQUISITION OF GOODS OR SERVICES, AND DISPOSAL OF ASSETS A5.1 Acquisition. If the Recipient acquires goods, services, or both with the Funds, it will: (a) do so through a process that promotes the best value for money; and 7 - 130 - (b) comply with the Broader Public Sector Accountability Act, 2010 (Ontario), including any procurement directive issued thereunder, to the extent applicable. A5.2 Disposal. The Recipient will not, without the Province's prior written consent, sell, lease, or otherwise dispose of any asset purchased or created with the Funds or for which Funds were provided, the cost of which exceeded the amount as provided for in Schedule "B" at the time of purchase. A6.0 CONFLICT OF INTEREST A6.1 No Conflict of Interest. The Recipient will carry out the Project and use the Funds without an actual, potential, or perceived conflict of interest. A6.2 Conflict of Interest Includes. For the purposes of this Article, a conflict of interest includes any circumstances where: (a) the Recipient; or (b) any person who has the capacity to influence the Recipient's decisions, has outside commitments, relationships, or financial interests that could, or could be seen to, interfere with the Recipient's objective, unbiased, and impartial judgment relating to the Project, the use of the Funds, or both. A6.3 Disclosure to Province. The Recipient will: (a) disclose to the Province, without delay, any situation that a reasonable person would interpret as an actual, potential, or perceived conflict of interest; and (b) comply with any terms and conditions that the Province may prescribe as a result of the disclosure. A7.0 REPORTS, ACCOUNTING, AND REVIEW A7.1 Preparation and Submission. The Recipient will: (a) submit to the Province at the address referred to in section A18.1, all Reports in accordance with the timelines and content requirements provided for in Schedule "F", or in a form as specified by the Province from time to time; (b) submit to the Province at the address referred to in section A18.1, any other reports as may be requested by the Province in accordance with the timelines and content requirements specified by the Province; (c) ensure that all Reports and other reports are completed to the satisfaction of the Province; and (d) ensure that all Reports and other reports are signed on behalf of the Recipient by an authorized signing officer. 8 - 131 - A7.2 Record Maintenance. The Recipient will keep and maintain: (a) all financial records (including invoices) relating to the Funds or otherwise to the Project in a manner consistent with generally accepted accounting principles; and (b) all non-financial documents and records relating to the Funds or otherwise to the Project. A7.3 Inspection. The Province, any authorized representative, or any independent auditor identified by the Province may, at the Province's expense, upon twenty-four hours' Notice to the Recipient and during normal business hours, enter upon the Recipient's premises to review the progress of the Project and the Recipient's allocation and expenditure of the Funds and, for these purposes, the Province, any authorized representative, or any independent auditor identified by the Province may take one or more of the following actions: (a) inspect and copy the records and documents referred to in section A7.2; (b) remove any copies made pursuant to section A7.3(a) from the Recipient's premises; and (c) conduct an audit or investigation of the Recipient in respect of the expenditure of the Funds, the Project, or both. A7.4 Disclosure. To assist in respect of the rights provided for in section A7.3, the Recipient will disclose any information requested by the Province, any authorized representatives, or any independent auditor identified by the Province, and will do so in the form requested by the Province, any authorized representative, or any independent auditor identified by the Province, as the case may be. A7.5 No Control of Records. No provision of the Agreement will be construed so as to give the Province any control whatsoever over the Recipient's records. A7.6 Auditor General. For greater certainty, the Province's rights under this Article are in addition to any rights provided to the Auditor General pursuant to section 9.1 of the Auditor General Act (Ontario). A8.0 COMMUNICATIONS REQUIREMENTS A8.1 Acknowledge Support. Unless otherwise directed by the Province, the Recipient will: (a) acknowledge the support of the Province for the Project; and (b) ensure that the acknowledgement referred to in section A8.1(a) is in a form and manner as directed by the Province. A8.2 Publication. The Recipient will indicate, in any of its Project -related publications, whether written, oral, or visual, that the views expressed in the publication are the views of the Recipient and do not necessarily reflect those of the Province. A9.0 FURTHER CONDITIONS A9.1 Additional Provisions. The Recipient will comply with any Additional Provisions. In the event of a conflict or inconsistency between any of the requirements of the Additional Provisions and any requirements of this Schedule "A", the Additional Provisions will prevail. - 132 - A10.0 INDEMNITY A10.1 Indemnification. The Recipient hereby agrees to indemnify and hold harmless the Indemnified Parties from and against any and all liability, loss, costs, damages, and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits, or other proceedings, by whomever made, sustained, incurred, brought, or prosecuted, in any way arising out of or in connection with the Project or otherwise in connection with the Agreement, unless solely caused by the negligence or wilful misconduct of the Indemnified Parties. A10.2 Recipient's Participation. The Recipient will, at its expense, to the extent requested by the Province, participate in or conduct the defence of any proceeding against any Indemnified Parties and any negotiations for their settlement. A10.3 Province's Election. The Province may elect to participate in or conduct the defence of any proceeding by providing Notice to the Recipient of such election without prejudice to any other rights or remedies of the Province under the Agreement, at law, or in equity. Each Party participating in the defence will do so by actively participating with the other's counsel. A10.4 Settlement Authority. The Recipient will not enter into a settlement of any proceeding against any Indemnified Parties unless the Recipient has obtained the prior written approval of the Province. If the Recipient is requested by the Province to participate in or conduct the defence of any proceeding, the Province will co-operate with and assist the Recipient to the fullest extent possible in the proceeding and any related settlement negotiations. A10.5 Recipient's Co-operation. If the Province conducts the defence of any proceedings, the Recipient will co-operate with and assist the Province to the fullest extent possible in the proceedings and any related settlement negotiations A11.0 INSURANCE A11.1 Recipient's Insurance. The Recipient represents, warrants, and covenants that it has, and will maintain, at its own cost and expense, with insurers having a secure A.M. Best rating of B+ or greater, or the equivalent, all the necessary and appropriate insurance that a prudent person carrying out a project similar to the Project would maintain, including commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury, and property damage, to an inclusive limit of not less than the amount provided for in Schedule "B" per occurrence. The policy will include the following: (a) the Indemnified Parties as additional insureds with respect to liability arising in the course of performance of the Recipient's obligations under, or otherwise in connection with, the Agreement; (b) a cross -liability clause; (c) contractual liability coverage; and (d) a 30 -day written notice of cancellation. 10 - 133 - A11.2 Proof of Insurance. The Recipient will: (a) provide to the Province, either: (i) certificates of insurance that confirm the insurance coverage as provided for in section A11.1; or (ii) other proof that confirms the insurance coverage as provided for in section A11.1; and (b) upon the request of the Province, provide to the Province a copy of any insurance policy. Al2.0 TERMINATION ON NOTICE Al2.1 Termination on Notice. The Province may terminate the Agreement at any time without liability, penalty, or costs upon giving at least 30 days' Notice to the Recipient. Al2.2 Consequences of Termination on Notice by the Province. If the Province terminates the Agreement pursuant to section Al2.1, the Province may take one or more of the following actions: (a) cancel all further instalments of Funds; (b) demand the repayment of any Funds remaining in the possession or under the control of the Recipient; and (c) determine the reasonable costs for the Recipient to wind down the Project, and do either or both of the following: (i) permit the Recipient to offset such costs against the amount the Recipient owes pursuant to section Al2.2(b); and (ii) subject to section A4.7, provide Funds to the Recipient to cover such costs. A13.0 TERMINATION WHERE NO APPROPRIATION A13.1 Termination Where No Appropriation. If, as provided for in section A4.2(d), the Province does not receive the necessary appropriation from the Ontario Legislature for any payment the Province is to make pursuant to the Agreement, the Province may terminate the Agreement immediately without liability, penalty, or costs by giving Notice to the Recipient. A13.2 Consequences of Termination Where No Appropriation. If the Province terminates the Agreement pursuant to section A13.1, the Province may take one or more of the following actions: (a) cancel all further instalments of Funds; (b) demand the repayment of any Funds remaining in the possession or under the control of the Recipient; and (c) determine the reasonable costs for the Recipient to wind down the Project and permit the Recipient to offset such costs against the amount owing pursuant to section A13.2(b). A13.3 No Additional Funds. For greater clarity, if the costs determined pursuant to section A13.2(c) 11 - 134 - exceed the Funds remaining in the possession or under the control of the Recipient, the Province will not provide additional Funds to the Recipient. A14.0 EVENT OF DEFAULT, CORRECTIVE ACTION, AND TERMINATION FOR DEFAULT A14.1 Events of Default. Each of the following events will constitute an Event of Default: (a) in the opinion of the Province, the Recipient breaches any representation, warranty, covenant, or other material term of the Agreement, including failing to do any of the following in accordance with the terms and conditions of the Agreement: (i) carry out the Project; (ii) use or spend Funds; or (iii) provide, in accordance with section A7.1, Reports or such other reports as may have been requested pursuant to section A7.1(b); (b) the Recipient's operations, or its organizational structure, changes such that it no longer meets one or more of the eligibility requirements of the program under which the Province provides the Funds; (c) the Recipient makes an assignment, proposal, compromise, or arrangement for the benefit of creditors, or a creditor makes an application for an order adjudging the Recipient bankrupt, or applies for the appointment of a receiver; or (d) the Recipient ceases to operate. A14.2 Consequences of Events of Default and Corrective Action. If an Event of Default occurs, the Province may, at any time, take one or more of the following actions: (a) initiate any action the Province considers necessary in order to facilitate the successful continuation or completion of the Project; (b) provide the Recipient with an opportunity to remedy the Event of Default; (c) suspend the payment of Funds for such period as the Province determines appropriate; (d) reduce the amount of the Funds; (e) cancel all further instalments of Funds; (f) demand the repayment of any Funds remaining in the possession or under the control of the Recipient; demand the repayment of an amount equal to any Funds the Recipient used, but did not use in accordance with the Agreement; (h) demand the repayment of an amount equal to any Funds the Province provided to the Recipient; and (g) 12 - 135 - (i) terminate the Agreement at any time, including immediately, without liability, penalty or costs to the Province upon giving Notice to the Recipient. A14.3 Opportunity to Remedy. If, in accordance with section A14.2(b), the Province provides the Recipient with an opportunity to remedy the Event of Default, the Province will provide Notice to the Recipient of: (a) the particulars of the Event of Default; and (b) the Notice Period. A14.4 Recipient not Remedying. If the Province has provided the Recipient with an opportunity to remedy the Event of Default pursuant to section A14.2(b), and: (a) the Recipient does not remedy the Event of Default within the Notice Period; (b) it becomes apparent to the Province that the Recipient cannot completely remedy the Event of Default within the Notice Period; or (c) the Recipient is not proceeding to remedy the Event of Default in a way that is satisfactory to the Province, the Province may extend the Notice Period, or initiate any one or more of the actions provided for in sections A14.2(a), (c), (d), (e), (f), (g), (h), and (i). A14.5 When Termination Effective. Termination under this Article will take effect as provided for in the Notice. A15.0 FUNDS AT THE END OF A FUNDING YEAR A15.1 Funds at the End of a Funding Year. Without limiting any rights of the Province under Article A14.0, if the Recipient has not spent all of the Funds allocated for the Funding Year as provided for in the Budget, the Province may take one or both of the following actions: (a) demand the return of the unspent Funds; and (b) adjust the amount of any further instalments of Funds accordingly. A16.0 FUNDS UPON EXPIRY A16.1 Funds Upon Expiry. The Recipient will, upon expiry of the Agreement, return to the Province any Funds remaining in its possession or under its control. A17.0 REPAYMENT A17.1 Repayment of Overpayment. If at any time the Province provides Funds in excess of the amount to which the Recipient is entitled under the Agreement, the Province may: (a) deduct an amount equal to the excess Funds from any further instalments of Funds; or (b) demand that the Recipient pay an amount equal to the excess Funds to the Province. 13 - 136 - A17.2 Debt Due. If, pursuant to the Agreement: (a) the Province demands the payment of any Funds or an amount equal to any Funds from the Recipient; or (b) the Recipient owes any Funds or an amount equal to any Funds to the Province, whether or not their return or repayment has been demanded by the Province, such Funds or other amount will be deemed to be a debt due and owing to the Province by the Recipient, and the Recipient will pay or return the amount to the Province immediately, unless the Province directs otherwise. A17.3 Interest Rate. The Province may charge the Recipient interest on any money owing by the Recipient at the then current interest rate charged by the Province of Ontario on accounts receivable. A17.4 Payment of Money to Province. The Recipient will pay any money owing to the Province by cheque payable to the "Ontario Minister of Finance" and delivered to the Province as provided for in Schedule "B". A17.5 Fails to Repay. Without limiting the application of section 43 of the Financial Administration Act (Ontario), if the Recipient fails to repay any amount owing under the Agreement, Her Majesty the Queen in right of Ontario may deduct any unpaid amount from any money payable to the Recipient by Her Majesty the Queen in right of Ontario. A18.0 NOTICE A18.1 Notice in Writing and Addressed. Notice will be in writing and will be delivered by email, postage -prepaid mail, personal delivery, or fax, and will be addressed to the Province and the Recipient respectively as provided for Schedule "B", or as either Party later designates to the other by Notice. A18.2 Notice Given. Notice will be deemed to have been given: (a) in the case of postage -prepaid mail, five Business Days after the Notice is mailed; or (b) in the case of email, personal delivery, or fax, one Business Day after the Notice is delivered. A18.3 Postal Disruption. Despite section A18.2(a), in the event of a postal disruption: (a) Notice by postage -prepaid mail will not be deemed to be received; and (b) the Party giving Notice will provide Notice by email, personal delivery, or fax. A19.0 CONSENT BY PROVINCE AND COMPLIANCE BY RECIPIENT A19.1 Consent. When the Province provides its consent pursuant to the Agreement, it may impose any terms and conditions on such consent and the Recipient will comply with such terms and conditions. 14 - 137 - A20.0 SEVERABILITY OF PROVISIONS A20.1 Invalidity or Unenforceability of Any Provision. The invalidity or unenforceability of any provision of the Agreement will not affect the validity or enforceability of any other provision of the Agreement. Any invalid or unenforceable provision will be deemed to be severed. A21.0 WAIVER A21.1 Waivers in Writing. If a Party fails to comply with any term of the Agreement, that Party may only rely on a waiver of the other Party if the other Party has provided a written waiver in accordance with the Notice provisions in Article A18.0. Any waiver must refer to a specific failure to comply and will not have the effect of waiving any subsequent failures to comply. A22.0 INDEPENDENT PARTIES A22.1 Parties Independent. The Recipient is not an agent, joint venturer, partner, or employee of the Province, and the Recipient will not represent itself in any way that might be taken by a reasonable person to suggest that it is, or take any actions that could establish or imply such a relationship. A23.0 ASSIGNMENT OF AGREEMENT OR FUNDS A23.1 No Assignment. The Recipient will not, without the prior written consent of the Province, assign any of its rights or obligations under the Agreement. A23.2 Agreement Binding. All rights and obligations contained in the Agreement will extend to and be binding on the Parties' respective heirs, executors, administrators, successors, and permitted assigns. A24.0 GOVERNING LAW A24.1 Governing Law. The Agreement and the rights, obligations, and relations of the Parties will be governed by and construed in accordance with the laws of the Province of Ontario and the applicable federal laws of Canada. Any actions or proceedings arising in connection with the Agreement will be conducted in the courts of Ontario, which will have exclusive jurisdiction over such proceedings. A25.0 FURTHER ASSURANCES A25.1 Agreement into Effect. The Recipient will provide such further assurances as the Province may request from time to time with respect to any matter to which the Agreement pertains, and will otherwise do or cause to be done all acts or things necessary to implement and carry into effect the terms and conditions of the Agreement to their full extent. A26.0 JOINT AND SEVERAL LIABILITY A26.1 Joint and Several Liability. Where the Recipient is comprised of more than one entity, all such entities will be jointly and severally liable to the Province for the fulfillment of the obligations of the Recipient under the Agreement. 15 - 138 - A27.0 RIGHTS AND REMEDIES CUMULATIVE A27.1 Rights and Remedies Cumulative. The rights and remedies of the Province under the Agreement are cumulative and are in addition to, and not in substitution for, any of its rights and remedies provided by law or in equity. A28.0 FAILURE TO COMPLY WITH OTHER AGREEMENTS A28.1 Other Agreements. If the Recipient: (a) has failed to comply with any term, condition, or obligation under any other agreement with Her Majesty the Queen in right of Ontario or one of Her agencies (a "Failure"); (b) has been provided with notice of such Failure in accordance with the requirements of such other agreement; (c) has, if applicable, failed to rectify such Failure in accordance with the requirements of such other agreement; and (d) such Failure is continuing, the Province may suspend the payment of Funds for such period as the Province determines appropriate. A29.0 SURVIVAL A29.1 Survival. The following Articles and sections, and all applicable cross-referenced sections and schedules, will continue in full force and effect for a period of seven years from the date of expiry or termination of the Agreement: Article 1.0, Article 3.0, Article A1.0 and any other applicable definitions, sections A4.2(d), A4.5, section A5.2, section A7.1 (to the extent that the Recipient has not provided the Reports or other reports as may have been requested to the satisfaction of the Province), sections A7.2, A7.3, A7.4, A7.5, A7.6, Article A8.0, Article A10.0, sections Al2.2, sections A13.2, A13.3, sections A14.1, A14.2(d), (e), (f), (g) and (h), Article A16.0, Article A17.0, Article A18.0, Article A20.0, section A23.2, Article A24.0, Article A26.0, Article A27.0, Article A28.0 and Article A29.0. - END OF GENERAL TERMS AND CONDITIONS - 16 - 139 - SCHEDULE "B" PROJECT SPECIFIC INFORMATION AND ADDITIONAL PROVISIONS Maximum Funds $50,000.00 Expiry Date October 30, 2020 Amount for the purposes of section A5.2 (Disposal) of Schedule "A" $50,000.00 Insurance $ 2,000,000 Contact information for the purposes of Notice to the Province Name: Benjamin St. Louis Position: Manager, Strategic Initiatives, Public Education and Outreach Branch Address: 777 Bay Street, 6th Floor, Suite 601A, Toronto, Ontario, M7A 2J4 Phone: (416) 325-9620 Email: Benjamin. St. Louis@ontario.ca Contact information for the purposes of Notice to the Recipient Name: City of Pickering Address: One The Esplanade, Pickering, ON L1V 6K7 Attention: Marisa Carpino, Director, Community Services & Deputy CAO Fax: 905.420.6951 Email: mcarpino@pickering.ca Contact information for the senior financial person in the Recipient organization (e.g., CFO, CAO) — to respond as required to requests from the Province related to the Agreement Name: City of Pickering Address: One The Esplanade, Pickering, ON L1V 6K7 Attention: Stan Karwowski, Director, Finance & Treasurer Fax: 905.420.6951 Email: skarwowski@pickering.ca 17 - 140 - Additional Provisions: None SCHEDULE "C" PROJECT DESCRIPTION Project Description Purpose: To align the current efforts and proposed outcomes of the Pickering Accessibility Advisory Committee (PAAC) Service & Support Animal Task -Group (SSATG) initiative, with the mutual interests and priorities of the Ontario Ministry for Seniors and Accessibility (OMSAA). Specifically, the SSATG will conduct research and develop clarifying resources and tools with respect to service and support -animal legislation, regulations, policies and successful/best practices for community access. PAAC/SSATG will engage the stakeholder/business community in resource development as well as by providing a roll-out of the tools and resources, coinciding with an initial education/training event and online resources provision. (Additional education/training/outreach efforts are essential, as well as continued stakeholder and system updates. These are planned to be continued beyond the year covered by this proposal.) Scope: • Establishing a Durham Region stakeholder representational team. (Item 1) • Research and identify the often -conflicting, wide variety of regulations, guidelines and definitions that exist in Ontario, Canada (federally, provincially and municipally), as well as some of those in the U.S. (Item 1) • Identify primary needs among businesses, municipalities and other organizations for addressing service and support animal access and issues. (Items 1 & 2) • Facilitate a regional Innovation Lab event to engage key regional stakeholders in exploring service and support animal access, issues, practices and potential solutions. (Items 2 & 3) • Develop a Monograph -style resource for businesses, community-based organizations, and municipalities to include (Item 4): o Problem Overview o Regulatory Overview o Research and Innovation Lab outcomes o Recommendations for: • Current best practices for businesses, municipalities and other organizations • Further problem identification, clarification, and response o Resource Bibliography and helpful web links. • Facilitating outreach to businesses, municipalities and other community organizations to share resources and tools developed while providing education in the issues, and availability of the resources. (Item 5) 18 - 141 - Project Activity Project Outcome Performance Measure Performance Measure Target Comments 1 Establish a Stake Holder / Task Group Team: Establish a 12- member Durham Region stakeholder representational team Ongoing dynamic team, initiated for input, research, outreach, and planning for Innovation Lab event (#2 below). Formal presence of representative stakeholder team with regular formal meetings, initially providing insight, experience, and 12 -Member Team. Regular formal meetings Provision of research information used to establish a definition of the problem, current efforts, current detriments, and The 12 -member team has been established (February 2019) and meets regularly (bimonthly/quarterly) as well as working between the meetings individually and in sub -groups following through with team - 18 - 141 - 19 - 142 - Project Activity Project Outcome Performance Measure Performance Measure Target Comments concerns, followed by research and recommendation s, as well as planning and implementing the Innovation Lab event. overview of pertinent regulatory guidelines. determined assignments, as well as City Councillor engagement. 2 Launch Innovation Lab and bring together members with lived experience, and organizations with a strong perspective of service/support animals. The Innovation Innovation Lab planning, scheduled, and taking place within the proposed timeline. 1 Event (Note: Please see item 3, below re engagement of an additional 20 representational stakeholder participants). Lab results/recomme ndations will be core to the Monograph's [see #4, below] problem ID, represented concerns, and its recommendations for responses/actions. Number of planning, implementation participants: 10-12 Number of participants reached. Direct IL Participants: 20-25 These include the invited list to include the following target groups: • PWDs that use a service dog. • Durham Region Businesses & Public -Facing Organizations. • Municipalities. • Policy Makers/Leaders in the areas of Service Animal Training, Business Inclusion, Transportation, etc. • (Please refer to the 2nd column in this Innovation Lab activity for invitees). Innovation Lab (IL) Results/Outcom es Report 1 (Please see note in next column) 19 - 142 - 20 - 143 - Project Activity Project Outcome Performance Measure Performance Measure Target Comments 3 Obtain input: Post — Innovation Lab Results Final Innovation Number of secondary (Post -Innovation Lab) stakeholders reached through initial report dissemination intended for input & commentary: 20-25 stakeholders as described in preceding columns. Recommendations, data, concerns, responses, to be used for the Monograph (See number 4, below) are compiled from the initial Innovation Lab results and additional feedback through the dissemination to the additional post - Innovation Lab stakeholder input of 20 participants. (This makes a total of 40 engaged and diverse participating stakeholders — Plus the 12 -member Core Stakeholder Team established in item 1, above) used for input and creation of the resulting Monograph.) Lab Re•ort: Created through the Innovation Lab results plus secondary results review/input through dissemination of initial Innovation Lab results to an additional 20-25 stakeholders (those unable to participate in the initial Innovation Lab, and others as identified by stakeholders during the Innovation Lab). 4 Develop Monograph -style resource for businesses, community-based organizations, and municipalities Finalization, of Monograph, able Number of events/activities delivered: 2 Performance measures will be collected by a post event survey. The Monograph will be also attached to the Interim Report to OMSAA. to be distributed online as well as at the initial Launch (Item 5 below). Creation of an introduction and guideline slide show (will be used at the Item 5 event and as an online resource adjacent to the Monograph). Following the launch event, additional outreach will be provided through an e -blast to organizations/pers ons, identified as potential stakeholders and/or interested Number of participants engaged: (Please refer to this column in next item, #5, for planned participant engagement). (Please refer to this column in next item, #5, for planned participant engagement). Number of tools disseminated 2 (Monograph and accompanying slide show.) 20 - 143 - 21 - 144 - Project Activity Project Outcome Performance Measure Performance Measure Target Comments parties, providing a link to the online presence as well as to available links and tools. 5 Launch — Initial Outreach, Education & Training • The Launch Event Establishment of the Launch Resources (refer to the column 5 in this section) Number of participants engaged: Target Audience: The focal target groups include:• 1. PWDs (and others) that use and/or contemplate Service/Support Animals. 2. Businesses & Other Front -Facing Organizations in the community, as well as• employers. 3. Municipalities — Enforcement/Impleme ntation Staff, Policy- Makers, Access Staff, etc. 4. Family members of affected PWDs. 5. Provincial Policy Makers and Stakeholders Numbers of People Reached: • 30-40 In -Person. • 80-120 Webcast. • Unlimited stakeholder access to online resources. In addition, the existence should be considered re the growing number of stakeholders involved in the process of development, input, advice, advocacy, etc., estimated at a minimum of 50-60 additional participants. Launch Resources: Prior to and following the Launch Event, resources will be developed and made readily available through municipal/provincial and other stakeholder web -sources to include: The Monograph. • Initial overview slide show. • Launch Event content. • Informational/awa reness content as already being provided on various stakeholders' websites. 21 - 144 - Project Activity Details 1. Establish a Stake Holder / Task Group Team: Establish a 12 -member Durham Region stakeholder representational team, that includes engaged members comprising: • People that are directly served by a service animal (i.e., a guide dog user, and a member with "invisible needs" also served by a trained, qualified service dog). • A Durham Region organizational lead in providing qualified Therapy Dog services. • Municipal (Pickering) employees in Accessibility, Animal -related services, Law Enforcement, and pubic - facing services (Pickering Library, Animal Services, Law Enforcement, etc.). • Municipal Leadership (City Council Members). • A person with long-standing experience in high-end dog/user training, evaluations/certification, and safety (also a Pickering Municipal employee, in Law Enforcement) • Persons with professional accessibility services and leadership experience, Pickering Accessibility Advisory Committee (PAAC). 2. Launch Innovation Lab: The Innovation Lab (IL) will include the following characteristics/dynamics: also representing the • It expects breakthrough, out-of-the-box, and non -incremental, yet tangible and systemic solutions to major challenges, addressing problems too big for any one organization to solve on its own. • It has its own particular innovation agenda (e.g., Identify the current/prospective challenges and make recommendations re broadening community access for service/support animals from the perspective of animal owners/users and public -facing organizations [especially business]) • Despite its focus the IL intentionally leaves room for further exploration of the focal problem. • An IL Utilizes an invited list of already informed participants, representing multiple stakeholders', and likely disparate, perspectives and experiences. • The process involves working break-out groups that dynamically re -intersect with the whole group, repeating this process with newly mixed break-out groups, with specific charges to bring back preliminary solutions to the whole group. (This can include several iterations during the entire lab day.) • Please refer to the following excellent online resource article: Innovation Labs: 10 Defining Features The Innovation Lab results/recommendations will be core to the Monograph's [see #4, below] problem ID, represented concerns, and its recommendations for responses/actions. 22 - 145 - Project Activity Project Outcome Performance Measure Performance Measure Target Comments 6 Interim Report to MSAA 7 Final Report to MSAA Project Activity Details 1. Establish a Stake Holder / Task Group Team: Establish a 12 -member Durham Region stakeholder representational team, that includes engaged members comprising: • People that are directly served by a service animal (i.e., a guide dog user, and a member with "invisible needs" also served by a trained, qualified service dog). • A Durham Region organizational lead in providing qualified Therapy Dog services. • Municipal (Pickering) employees in Accessibility, Animal -related services, Law Enforcement, and pubic - facing services (Pickering Library, Animal Services, Law Enforcement, etc.). • Municipal Leadership (City Council Members). • A person with long-standing experience in high-end dog/user training, evaluations/certification, and safety (also a Pickering Municipal employee, in Law Enforcement) • Persons with professional accessibility services and leadership experience, Pickering Accessibility Advisory Committee (PAAC). 2. Launch Innovation Lab: The Innovation Lab (IL) will include the following characteristics/dynamics: also representing the • It expects breakthrough, out-of-the-box, and non -incremental, yet tangible and systemic solutions to major challenges, addressing problems too big for any one organization to solve on its own. • It has its own particular innovation agenda (e.g., Identify the current/prospective challenges and make recommendations re broadening community access for service/support animals from the perspective of animal owners/users and public -facing organizations [especially business]) • Despite its focus the IL intentionally leaves room for further exploration of the focal problem. • An IL Utilizes an invited list of already informed participants, representing multiple stakeholders', and likely disparate, perspectives and experiences. • The process involves working break-out groups that dynamically re -intersect with the whole group, repeating this process with newly mixed break-out groups, with specific charges to bring back preliminary solutions to the whole group. (This can include several iterations during the entire lab day.) • Please refer to the following excellent online resource article: Innovation Labs: 10 Defining Features The Innovation Lab results/recommendations will be core to the Monograph's [see #4, below] problem ID, represented concerns, and its recommendations for responses/actions. 22 - 145 - Innovation Lab Participants - Below is a list of organizations/leaders with whom we have consulted through the course of SSATG and resources development, and/or are included in the tentative Innovation Lab invitee/participant list: • Min 6 PWD Using a Variety of Service Dogs • Lions Foundation of Canada Dog Guides • Mira Foundation Inc. • Assistance Dogs International • Ajax -Pickering Board of Trade • Pickering Town Centre • Restaurants Canada • CNIB • Autism Dog Services Inc. • Durham Region Transit • Canadian Transportation Agency • Air Canada • Durham Region Animal Services Directors/Coordinators • Other Region/Municipal Councillors with an interest in the challenge. • PAAC/SSATG Membership • Welcome Centre Immigrant Services (Pickering/Ajax) • Durham District School Board (DDSB) / Durham Catholic District School Board (DCDSB) • Durham Region Municipal/Region Accessibility Coordinators 3. Obtain Input for Post — Innovation Lab Results — Dissemination for input: Given the Innovation Lab will pragmatically be limited to 20-25 direct participants, while additional input from other key stakeholder groups remains important, an initial dissemination report (exposure draft) is planned for requested feedback/comments to other key stakeholders. This will include original invitees unable to attend, as well as targeted stakeholders for secondary input as will be identified in the Innovation Lab itself. 4. Develop Monograph -style resource for businesses, community-based organizations, and municipalities to include: • Problem Overview • Regulatory Overview • Research and Innovation Lab outcomes • Recommendations for: • Current best practices for businesses, municipalities and other organizations • Further problem identification, clarification, and response 23 - 146 - • Resource Bibliography and helpful web links • Facilitating outreach to businesses, municipalities and other community organizations to share resources and tools developed. 5. Launch — Initial Outreach, Education & Training: The launch is a separate event, broadly opened to the public (with an initial focus but not necessarily limited to) the Durham Region, with the intention to: • Provide a detailed overview of the IL outcomes and Monograph. • Invite additional input. • Provide a full stakeholder -based awareness forum based on the outcomes to date. The event invitational awareness would rely on outreach provided through the municipalities, Innovation Lab participants, and other identified interested groups (as identified in the IL and ongoing internet/community-based engagement to date). The event will provide dynamic -based presentations (those that invite and inherently promote input/discussion, as well as panel-discussion[s]), and a keynote address (typically used to provide focus, inspiration, shared perspectives, and personalized experience, insight and foresight. The event is also intended to be made available as an online streaming broadcast and recorded/edited for use as an ongoing resource (see Launch Resources Column 5 ). 6. Interim Report to MSAA 7. Final Report to MSAA Communication, Promotion, Marketing Plan Activity Targeted communication, promotion and/or marketing plan 1. Stake Holder (SSATG — Task Group) This group was established at the onset of the project. It was convened through direct communication with interested and stakeholder parties, through the City of Pickering, the Pickering Accessibility Advisory Committee, and contacts established in the SSATG process to attain the group make-up as described in the above table, 2. Innovation Lab This is an event with a specified invitee list. Invitees are generated and confirmed through direct communication. (Please also refer to #2 in the above table, Innovation Lab Participants for additional details.) 3. Post — Innovation Lab Results — Dissemination for additional stakeholder input/feedback This will include original IL invitees unable to attend the April 16, 2020 event, as well as targeted stakeholders for secondary input as will be further identified in the Innovation Lab itself. These participants are all contacted directly. 4. Monograph and PowerPoints Distribution and Outreach/Awareness will be conducted as follows: • Direct dissemination to all parties/persons engaged to date. • Direct dissemination to additional stakeholders as identified/specified in the Innovation Lab process. Direct Dissemination to Durham Region Municipalities key staff/stakeholders (e.g., Accessibility Coordinators, Accessibility Advisory Committees, Councillors, other implementation/enforcement staff as identified through each of the municipality accessibility coordinators and policy staff. • Direct dissemination to Provincial stakeholders, as identified through OMSAA. 24 - 147 - Inclusion of People with Disabilities Individuals with disabilities are involved in the planning and execution of the project as follows: • Members of the Pickering Accessibility Advisory Committee (PAAC), the source committee for this project, must include persons with disabilities as a majority of the 10 community members of this Committee. • The 12 -member Durham Region stakeholder representational team — the Service & Support Animal Task - Group (SSATG), intentionally must include at least 2 persons that are directly served by a service animal (i.e., a guide dog, and a member with "invisible needs" also served by a trained, qualified service dog). • The Innovation Lab participants must include a minimum of 6 persons with a disability while using a representational variety of Service Dogs (e.g., guide dogs, PTSD Support animals/dogs, Deaf support dogs, Mobility -related service dogs, medical alert dogs, autism spectrum disorder — ASD -related support dog, etc.) • For the secondary 20 post -Innovation Lab review participants It is planned to especially recruit persons with disabilities and organizational representatives, that also use/represent support animals/handlers, allowing for potential engagement of persons in wider -geographical locations for which attending the in-person Innovation Lab would be cumbersome. • Launch Event sessions will include speakers who have disabilities and use service/support animals to tell their stories, challenges and successes with information on how managers or businesses can be more supportive, as well as to engage together with managers/businesses as participants during interactive session(s). • The keynote speaker would also include a high-profile person with lived experience of having a disability and uses a service -dog, possibly paired with a business manager in the region. • Sustained Planning to include Persons with Disabilities: o Prospective (2nd -year+) online resources, such as pod casts, audio vignettes, etc., will be directly representational of stakeholders with disabilities and service animals. o Continued tool development must include people with disabilities, reflective of the 1St -year make up of participants and paired with businesses and other organizations in the community. Organizational Sustainability The source organization, the City of Pickering, is a Durham Region municipality established in: • 1811 (township) • 1974 (town) • 2000 (city) The Pickering Accessibility Advisory Committee (PAAC) was established by By-law 6211/03 and held its first meeting in April 2003. 25 - 148 - • Pickering City website will also host a section on the efforts and outcomes of the SSATG project to date, including background/introductory content, the monograph, resources, (and slide show, as developed for 5. Launch) 5. Launch This event will be announced, and outreach performed through numerous actions, including: • All of the above (#4) actions. • E -blast using a variety of above stakeholders' data/membership. • Website presence on the Pickering City website, as well as other participating municipalities in the region, as available. Inclusion of People with Disabilities Individuals with disabilities are involved in the planning and execution of the project as follows: • Members of the Pickering Accessibility Advisory Committee (PAAC), the source committee for this project, must include persons with disabilities as a majority of the 10 community members of this Committee. • The 12 -member Durham Region stakeholder representational team — the Service & Support Animal Task - Group (SSATG), intentionally must include at least 2 persons that are directly served by a service animal (i.e., a guide dog, and a member with "invisible needs" also served by a trained, qualified service dog). • The Innovation Lab participants must include a minimum of 6 persons with a disability while using a representational variety of Service Dogs (e.g., guide dogs, PTSD Support animals/dogs, Deaf support dogs, Mobility -related service dogs, medical alert dogs, autism spectrum disorder — ASD -related support dog, etc.) • For the secondary 20 post -Innovation Lab review participants It is planned to especially recruit persons with disabilities and organizational representatives, that also use/represent support animals/handlers, allowing for potential engagement of persons in wider -geographical locations for which attending the in-person Innovation Lab would be cumbersome. • Launch Event sessions will include speakers who have disabilities and use service/support animals to tell their stories, challenges and successes with information on how managers or businesses can be more supportive, as well as to engage together with managers/businesses as participants during interactive session(s). • The keynote speaker would also include a high-profile person with lived experience of having a disability and uses a service -dog, possibly paired with a business manager in the region. • Sustained Planning to include Persons with Disabilities: o Prospective (2nd -year+) online resources, such as pod casts, audio vignettes, etc., will be directly representational of stakeholders with disabilities and service animals. o Continued tool development must include people with disabilities, reflective of the 1St -year make up of participants and paired with businesses and other organizations in the community. Organizational Sustainability The source organization, the City of Pickering, is a Durham Region municipality established in: • 1811 (township) • 1974 (town) • 2000 (city) The Pickering Accessibility Advisory Committee (PAAC) was established by By-law 6211/03 and held its first meeting in April 2003. 25 - 148 - The City of Pickering has been a recipient, three years running, of the David C. Onley Award for Leadership in Accessibility, 2016, 2017, and 2018. The PAAC and the City, inclusively address the intersecting areas of: • General disabilities and accessibility • Representation of target demographic groups to include: o All disabilities o Aboriginal/Indigenous Peoples o Women o Visible Minorities o Aging -related needs o Immigrant -related needs o Youth with disabilities • Employment, education and community engagement. The City and the PAAC are collaboratively engaged in the Durham Region and its individual municipalities, in a variety of efforts, projects and organizational representation. The PAAC Annual Year End Reports / Work Plans for 2016-17, 2017-18, and 2018-19 are available on the city's webpage for the PAAC. The 7 -10 -page reports detail and reflect the prolific, comprehensive and pertinent activities/services provided and planned for in the various areas of accessibility, that include municipal, regional and provincial -based activities, including extensive sections for: • Meetings & Membership • Accessibility/PAAC Awareness Activities • Policies, Standards and Implementation • Collaboration • Site Plan Application Reviews • Annual Planning • Multi -Year Accessibility Plan The 12 -member Durham Region stakeholder representational team — the Service & Support Animal Task -Group (SSATG), is a formalized task group as part of the PAAC. It is responsible to the Pickering AAC and the City Council. Project/Program Sustainability Following the completion of the Provincially funded project, including the launch event, additional education/training/outreach efforts are essential, as well as continued stakeholder and system updates, in order to provide progressive sustainability of the initial outcomes. These are planned to be continued beyond the year covered by this proposal. These would include: • Early on, immediately following the Launch event, a slide show presentation is planned to be made available for several key venues, to include: o On the various online venues as discussed earlier in this document, such as the Pickering City Website; Other participating Durham Municipalities Websites; Provincial/Federal Websites where available; and, Other participating/qualifying organizations' Websites, as available, such as Certified Service Animal Training Organizations, Qualified Therapy Animal Organizations, Participating Businesses and Public -Facing Organizations, Regulatory -Based Organizations; Ontario Municipal Social Services Association (OMSSA), Other Social Service Based Organizations, Colleges/Universities with Accessibility and/or Disability related programs, etc. (Note: These outlets and venues will be further delineated during the outcomes 2-5 in the above main outcomes table.) 26 - 149 - o This can also be offered as live webinar events for interested parties, such as Lunch -and -Learn opportunities, podcasts, etc. • The focus of the above slide show presentation would be to document the project's efforts, methods, outcomes and resources as a valuable guideline and showcase of leading efforts, helping to pave the way for other municipalities to implement their similar efforts. IOW: Showcasing this project's experience and outcomes. • As part of the above, a resource list is will be developed, provided and maintained to help other municipal efforts and interested parties in providing dynamic background sources. • Likewise, an ongoing online update page forum can be integrated in the Pickering City Website. • In concert with other participating organizations, the engaged Pickering Accessibility Advisory Committee members can continue to be made available as an ongoing consultative/advisory resource to interested parties. • An awareness program can be easily facilitated through brochures and discussion in venues such as Pickering's annual "Your City" event, to be included in the Accessibility booth, as well as like events across Durham, or any other municipality -based venues as requested. • It is expected that regulatory agencies and their regulations/policies/guidelines will evolve in their address to the issues and needs around service/support animals in the community. These will need to be posted as content and resources in the above specified Websites. The regulatory systems can include AODA, Human and PWDs' Rights, Federal Accessibility, Canadian Transportation Agency, etc. 27 - 150 - EnAbling Change Mandatory Performance Indicators: Actual number of participants reached (organizations + individuals) Pickering Accessibility Advisory Committee: >12 persons. Innovation Lab & Post - Innovation Lab Dissemination/Feedback: >50 persons directly involved with the planning and engagement during the Core Task Force Team, and Primary/Secondary Innovation Lab process. Launch Event: • 30-40 In -Person. • 80-120 Webcast. • Unlimited stakeholder access to online resources. Total number of organizations reached — potential employers Based on target planning, a minimum of 50-80 organizational representatives are expected to participate in the 2 primary events. Total number of individuals reached - job seekers Based on target planning, a minimum of 50-80 PWDs and Dog Handlers are expected to participate in the 2 primary events. Percentage of program participants that demonstrate an increased knowledge of barriers faced by people with disabilities 75%: This includes participants with initially limited awareness/knowledge, as well as PWDs that were not fully aware of the challenges around Service/Support animals in the community Percentage of program participants that demonstrated an increased knowledge of AODA compliance requirements >75%, as the association of the AODA (and other Provincial/Federal regulatory systems) will be tied in directly with the intent, objectives and goals of this project, as well as with its continued outreach. Percentage of participants who indicated future implementation of key project !earnings This number will be based on launch evaluations. However, in line with the response levels to date, we expect this to also be a high number estimated at 70% Percentage of participants who would recommend the resource/event During the initiation of this project and respective announcements/discussions at 28 - 151 - various formal events thus far, the issues of concern present as having a higher than average response rate. Given this we would expect a minimum of 80%. Work Plan Activity Description Activity Start Date Activity Completion Date 1. Establish a Stake Holder Team Establish a 12 -member Durham Region stakeholder representational and task group team, that includes engaged members. February 2019 (already established and active) Continued, into period following Provincially funded segment, in order to: • Maintain project outcomes continuity. • Provide updates to for online resources. • Establish presence as ongoing consultative and information provision body, through the Pickering Accessibility Advisory Committee. 2. Launch Innovation Lab Launch Innovation Lab and bring together members with lived experience, and organizations with a strong perspective of service/support animals. Implementation planning, coordination and organizing begin in January 2020. The 1st IL event is scheduled for April 16, 2020 3. Post -Innovation Lab Results Dissemination for Input Obtain additional input from other key stakeholder groups for an initial Innovation Lab report. Implementation planning, coordination and organizing begin in January 2020. May 5, 2020. 4. Monograph and PowerPoints The Monograph and associated overview slide show will provide: • Problem Overview • Regulatory Overview • Research and Innovation Lab outcomes • Recommendations for: o Current best practices for businesses, municipalities and other organizations o Further problem identification, clarification, and response May 2020 June 24, 2020 29 - 152 - Activity Description Activity Start Date Activity Completion Date • Resource Bibliography and helpful web links It is core to facilitating outreach to businesses, municipalities and other community organizations to share resources and tools developed. Interim Report May 2020 July 16, 2020 5. Launch The launch is a separate event, broadly opened to the public (with an initial focus but not necessarily limited to) the Durham Region, with the intention to: • Provide a detailed overview of the IL outcomes and Monograph. • Invite additional input. • Provide a full stakeholder -based awareness forum based on the outcomes to date. Given the size, technical and logistical requirements, and impact, planning will need to begin as soon as funding is secured, by February 2020. September 17, 2020 Final report September 2020 October 30, 2020 • Final dates to be determined in consultation with Project Authority and Community Advisors/Presenters re availability. 30 - 153 - SCHEDULE "D" BUDGET Milestones Description In -Kind (PAAC /SSATG) Cash (MSAA) Total 1. Innovation Lab April 16, 2020 For 25-30 invited participants: $ 25,690 Host facilities through City of Pickering [Room needed for 30 including capacity for 3 breakout sub -groups] $4,500 Facilitator: • Organizational planning (3 days) . Facilitation Preparation (2 days) • Delivery (1 day) • Summary (1 day) • Debrief/Strategizing with work team (1 day) • Ancillary Team/Lead Discussions (1 day) $6,000 2 x Co- Facilitators (4 -days) $6,750 Live Captioning (CART) & ASL: • $165/hr CART: $1,320 • CART Setup: 400 • $3.50/pg transcript: 1,000 $4,040 • $165/hr ASL: $1,320 Catering (IL & F/U Meetings) $1,400 Materials [All content needs to be accessible/alternate formats] $1,200 Travel/Honourarium ($300x6) ** $1,800 Subtotal $ 10,500 $ 15,190 2. Monograph and PowerPoints June 24, 2020 $28,277 Development: • Research, consultation and draft creation by PAAC / SSATG $7,667 • Draft research, writing, graphics, editing, review by part-time staff (@ — $30/hour), including accessible content writing. $4,750 • Consolidation & Reporting, Post- Innovation Lab Feedback Results $1,360 • Alternate Format Adaptations $3,500 • Publication (Initial focus on Durham businesses) (Also used for #3 Launch) $9,000 - 154 - Milestones Description In -Kind (PAAC / SSATG) Cash (MSAA) Total Distribution [All content needs to be available in accessible/alternate formats, translation, web, social] $2,000 Subtotal $ 7,667 $ 20,610 3. Launch September 17, 2020 (Half -Day) Initial Training & Outreach: Attendance: • 30 to 40 face-to-face, plus • 80 to 120 by webcast $ 23,200 $ 77,167 (100%) Host facilities through City of Pickering, including interactive webcasting during event. $4,500 Facilitator • Planning (2 days) • Delivery (1 day) $4,500 2 x Co- Facilitators (3 -days) $2,250 Keynote speaker $4,450 Live Captioning / ASL $2,100 Catering $1,600 Materials (Coupled with Publications in #2, & Further Continuation/Outreach/Education Efforts) $3,800 Subtotal $ 9,000 $14,200 Totals j(35%) $ 27,167 �r $ 50,000 (65%) ** Considered necessary to enable/encourage attendance and direct representation/engagement of people with disabilities (PWDs) with min resources, estimated at 8-10 PWDs. (Participants with business/organizational coverage would not need this.) 32 - 155 - SCHEDULE "E" PAYMENT PLAN PAYMENT PLAN Date Activities Amount April 16, 2020 Innovation Lab $15,190 June 24, 2020 Monograph and PowerPoints $ 20,610 July 16, 2020 Submit Interim Report September 17, 2020 Launch o <less 10% Holdback> $ 9,200 October 30, 2020 Submit Final Report *$5,000 Total 3. The actual Monograph and associated overview slideshow. $50,000 *10% holdback of full payment SCHEDULE "F" REPORTS The City of Pickering will provide a [interim/final] report(s) that includes a review of all activities from the Pickering Accessibility Advisory Committee (PAAC) Service & Support Animal Task -Group (SSATG) initiative including outcomes and performance measures. Report Description Date Report outcomes, to date, to include the: July 16, 2020 1. Continued engagement of the Stake Holder / Task Group Team. Interim Report 2. Implementation of the Innovation Lab and Post -Innovation Lab and the composite IL report. 3. The actual Monograph and associated overview slideshow. - 156 - Report Description Date Final Report Report of the outcomes of the Project back to the Province. October 30, 2020 34 - 157 - Attachment #2 to CS 08-20 c -44 - DICKERING Notice of Motion Therapy/Support/Service Dogs Date: May 14, 2018 Moved by: Councillor Maurice Brenner Seconded by: Councillor lan Cumming Whereas: The City of Pickering is committed to a city that is inclusive and barrier free; Whereas: In Ontario there is legislation and laws to ensure the rights of persons with disabilities are protected, such as the Blind Persons Act, the Human Rights Code, Integrated Accessibility Standards under the Accessibility for Ontario Disabilities Act and the Food Premises Act; Whereas: Despite these protections, each and every day, persons with a range of visible and/or invisible disabilities who enlist the support of dogs, as an accommodation to assist in achieving inclusiveness, continue to face challenges/restrictions/barriers as a result of a lack of awareness of the laws and/or what is considered a support/service dog; Whereas: The Human Rights Code, with the exception of "guide dogs", does not define the term service animal/dog, but relies on the definition of what is considered a disability, which includes both physical and psychological reliance; Whereas: This lack of any definition and/or required training, contributes to the day-to-day challenges to users, that are caused by refusal to provide access and/or the need to disclose to establishments, that question an individual's reliance on the service/support dog; Whereas: The Accessibility Advisory Committee of Pickering seeks the support of Council and City staff to embark on an engagement of consultation and creative problem solving via an Innovation Lab to look at best practices and various options that may be considered as a way of removing the barriers including, but not limited to implementing a recognizable license tag for all therapy/support/service dogs; - 158 - Now Therefore be it resolved that City staff (Animal Services and By-law) form a working group under the leadership of the Accessibility Advisory Committee, which will include various partners from organizations involved, providing support/therapy and/or service dogs, including but not limited to representation from the management of the Pickering Town Centre and the Ajax -Pickering Board of Trade to be part of an Innovation Lab to report back to Council no later than March 2019 on its recommendations. Carried - 159 - Cfy �t DICKERING Report to Council Report Number: LEG 02-20 Date: January 27, 2020 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: 2020 Pre -Budget Approval City of Pickering Land Purchase from Metrolinx - Part Lot 21, Concession 1, Pickering, being part of PIN 26330-0186 (LT) - File: L-4610-012-18 Recommendation: 1. That Council provide 2020 pre -budget approval in the amount of $831,761.00 (net of HST rebate) for the purchase of Part Lot 21, Concession 1, Pickering, being part of PIN 26330-0186 (LT) from Metrolinx; 2. That Council authorize the Director, Finance & Treasurer to finance the purchase costs of $831,761.00 as follows: a) The sum of $207,940.00 to be funded by the Pickering Downtown Landowners Group; b) The sum of $623,821.00 to be funded by a transfer from the Development Charges — Transportation Reserve Fund; and, 3. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Executive Summary: In December, 2019, Council approved the purchase of Part Lot 21, Concession 1, Pickering, being part of PIN 26330-0186 (LT) (the "Lands") from Metrolinx (Resolution 209/19). The Agreement of Purchase and Sale (the "Agreement") dated July 10, 2019 between The Corporation of the City of Pickering, as purchaser, and Metrolinx, as vendor, provides for a closing date of January 31, 2020. 2020 pre -budget approval is required in order to finance the purchase costs of the Lands in the amount of $831,761.00. - 160 - LEG 02-20 January 27, 2020 Subject: Land Purchase from Metrolinx — 2020 Pre -Budget Approval Page 2 Financial Implications: 1. Proposed Amount Land Purchase Price HST (13%) Total Gross Purchase Cost $795,000.00 103,350.00 $898,350.00 2. Estimated Purchase Costs Land Purchase Price Land Transfer Tax Miscellaneous Costs Total Cost HST (13%) Total Gross Purchase Costs HST Rebate (11.24%) Total Net Purchase Costs $795,000.00 12,375.00 10,000.00 $817,375.00 106,259.00 $923,634.00 (91,873.00) $831,761.00 3. Approved Source of Funds 2020 Pre -Budget Approval Account Code 5999.2098.6999 Source of Funds Pickering Downtown Landowners Group (25%) DCs — Transportation Reserve Fund (75%) Pre -Budget Approval $207,940.00 623,821.00 Total Funds $831,761.00 On December 16, 2019, Council approved Report LEG 05-19 authorizing the City to purchase the Lands from Metrolinx and to front fund the purchase costs for the Lands on the closing date. 75 percent of the purchase costs will be funded from the Development Charges — Transportation Reserve Fund. The remaining 25 percent of the purchase costs will be refunded by the Pickering Downtown Landowners Group in accordance with the terms of the Infrastructure Agreement for the H6 Block. CORP0227-07/01 revised - 161 - LEG 02-20 January 27, 2020 Subject: Land Purchase from Metrolinx — 2020 Pre -Budget Approval Page 3 Discussion: In December, 2019, Council passed Resolution 209/19 approving the purchase of the Lands from Metrolinx. The total cost to complete the purchase transaction is in the amount of $831,761.00 (net of HST rebate). The Agreement provides for a closing date of January 31, 2020. 2020 pre -budget approval is required in order to finance the purchase costs of the Lands. On December 16, 2019, Council approved Report LEG 05-19 authorizing the City to purchase the Lands from Metrolinx and to front fund the purchase costs for the Lands on the closing date. 75 percent of the purchase costs will be funded from the Development Charges — Transportation Reserve Fund. The remaining 25 percent of the purchase costs will be refunded by the Pickering Downtown Landowners Group in accordance with the terms of the Infrastructure Agreement for the H6 Block. Attachments: 1. Resolution 209/19 Prepared By: "Original Signed By" Approved/Endorsed By: "Original Signed By" Candace Tashos, B.A. (Hons.), M.A., J.D. Paul Bigioni Assistant Solicitor CT:ks Director, Corporate Services & City Solicitor Approved/Endorsed By: "Original Signed By" Stan Karwowski Director, Finance & Treasurer Recommended for the consideration of Pickering City Council Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised - 162 - Attachment #1 to Report LEG 02-20 December 23, 2019 To: From: Subject: Legislative Services Division Clerk's Office Directive Memorandum Paul Bigioni Director, Corporate Services & City Solicitor Susan Cassel City Clerk Direction as per Minutes of the Meeting of City Council held on December 16, 2019 Director, Corporate Services & City Solicitor Confidential Report LEG 05-19 City of Pickering Land Purchase from Metrolinx - Part Lot 21, Concession 1, Pickering, Part 1 40R-18785; Pickering, being all of PIN 26330-0186 (LT) Council Decision Resolution #209/19 1. That Council approve the acquisition of Part Lot 21, Concession 1, Pickering, being Part 1, 40R-18785, Pickering, being all of PIN 26330-0186(LT); 2. That the attached Agreement of Purchase and Sale dated July 10, 2019 between The Corporation of the City of Pickering, as purchaser, and Metrolinx, as vendor, be approved; 3. That the City Solicitor be authorized to waive any conditions contained within the said Agreement of Purchase and Sale, and to execute any documents, instruments, transfers and agreements as may be necessary to complete the said Agreement of Purchase and Sale; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Please take any action deemed necessary. Susan Cassel Copy: Chief Administrative Officer Director, Finance & Treasurer - 163 - e4 4 DICKERING Memo To: Susan Cassel City Clerk From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Subject: Request for Part Lot Control By-law - Owner: E. Raponi - Part Lot 5, Plan 40M-1918, being Part 4, Plan 40R-19416 File: PLC.40M-1918.9 January 15, 2020 Part 4, Plan 40R-19416 has been developed in accordance with the appropriate Subdivision Agreement and Zoning By-law to allow for the construction of a single detached dwelling unit on that Part. As the construction of the dwelling unit on Part 4, Plan 40R-19416 is nearing completion, a Part Lot Control By-law is required to ensure the legal conveyance of Part 4, Plan 40R-19416. Attached is a location map and a draft by-law, enactment of which will exempt Part 4, Plan 40R-19416 from the part lot control provisions of the Planning Act, thus permitting the transfer of that Part into separate ownership. This draft by-law is attached for the consideration of City Council at its meeting scheduled for January 27, 2020. :ca Attachments Location Map Draft By-law - 164 - Rouge Pinegrove Park ( Forest Crescent • Mossbrook CD U` 0 -0 0 0 0 0 0 Part 4, 40R-19416 I I Prohill Street Westcreek Public School Valleyview Park Lan crest Street cdrti PICKERING City Development Department Hogarth Street Location Map File: Part Lot Control Applicant: E. Raponi Property Description: Part Lot 5, Plan 40M-1918, being Part 4, Plan 40R-19416 Date: Jan. 15, 2020 The Corporation 0 the Cay of P lckedng Produced On part)under Iiicanse from Queens Primer. Ontario Ministry 0 Natural Resources. SCALE. 1:4,000 �II rights reserved.;© Her Majesty the Queen In Right0 Canada Department 0 Natural Resources. All fights reserved.; PN -6 O TeranetEnterprlses Inc. and its suppliers all rights reservedAssessment Corporation and its suppliers all rig hk reserved„ THIS IS NOT A PLAN OF SURVEY. LOPLANNING\01-MapFlles\Legal\Part Lot Control\PartLotControl_40M1018.mxd The Corporation of the City of Pickering By-law No. 7733/20 Being a by-law to exempt Part of Lot 5, Plan 40M-1918, being Part 4, Plan 40R-19416 from part lot control. Whereas pursuant to the provisions of section 50 of the Planning Act, R.S.O. 1990, chapter P.13, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, does not apply to the lands described as follows: • Part Lot 5, Plan 40M-1918, being Part 4, Plan 40R-19416 2. This by-law shall remain in force and effect for a period of one year from the date of the passing of this by-law and shall expire on January 27, 2021. By-law passed this 27th day of January, 2020. David Ryan, Mayor Susan Cassel, City Clerk - 166 - Cly 4 DICKERING Memo To: Susan Cassel January 15, 2020 City Clerk From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Manager, Development Services Subject: Request for Road Establishing By-law - Owner: Louisville Homes Limited - Blocks 42 to 48, 40M-2552; Blocks 19 and 20, 40M-2402 and Part Lot 1, RCP 820, being Parts 1, 2 and 3, 40R-28995 - (Wingarden Crescent and Shade Master Drive) File: Roadded.595 Blocks 42 to 48, 40M-2552 and Part Lot 1, RCP 820 being Parts 2 and 3, 40R-28995 ("turning circle lands") and Part Lot 1, RCP 820, being Part 1, 40R-28995 ("road block") were acquired through the registration of Plan 40M-2552 and were to be established as public highways once constructed. Blocks 19 and 20, 40M-2402 were conveyed to the City as reserves which were to be established as public highways once the adjacent turning circles were removed and restored. As the turning circles located within Plan 40M-2402 have been removed and restored and the turning circle lands and road block have been constructed, the required establishments should be made. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for January 27, 2020. :ca Attachments Location Map Draft By-law - 167 - Block 20, 40M-2402 iam a) 0 N L U m 0) —BIks-46-48, a) Block 19, 40M-2402 Shade Master BIk44&45, B1k42&43, 40M-2552 40M-2552 40M-2552 Part 2, 40R-28995 Part 3, 40R-28995 Part 1, 40R-28995 Fairport Road C44 Location Map File: ROADDED 595 PICKERING City Development Department Applicant: Louisville Homes Limited Property Description: Blocks 42 to 48, 40M-2552; Blocks 19 and 20, 40M-2402 and Parts 1-3, 40R28995 Date: Jan. 15, 2020 O The Corporation of the City of Pmkenng Produced On part) under )manse from: © Queens Pnnter, Ontano Ministry of Natural Resources . All rights reserved.,© Her Majesty the Queen In Right of Canada, Department of Natural Resources. All rights reserved.; O Teranet Enterprises Inc. and Its su ppllers all rights reserved.; IMundrkty Assessment Corporation and Its suppliers all rights reserved.; SCALE: 1:1,735 THIS IS NOT A PLAN OF SURVEY. The Corporation of the City of Pickering By-law No. 7734/20 Being a by-law to establish and name certain roads within the City of Pickering, Regional Municipality of Durham as public highways. Whereas The Corporation of the City of Pickering is the owner of certain lands lying within Pickering, set out herein and wishes to establish them as public highways; and Whereas pursuant to the Municipal Act, the Council of a local municipality may pass by- laws for giving names of highways. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Block 19, 40M-2402 and Blocks 42 to 45, 40M-2552 are hereby established as public highway (Shade Master Drive). 2. Block 20, 40M-2402, Blocks 46 to 48, 40M-2552 and Part Lot 1, RCP 820, being Parts 2 and 3, 40R-28995 are hereby established as public highway (Wingarden Crescent). 3. Part Lot 1, RCP 820, being Part 1, 40R-28995 is hereby established as public highway and is hereby named "Wingarden Crescent". By-law passed this 27th day of January, 2020. David Ryan, Mayor Susan Cassel, City Clerk - 169 - Cly �J DICKERING Memo To: Susan Cassel City Clerk From: Kyle Bentley Director, City Development & CBO Copy: Chief Planner Principal Planner, Strategic Initiatives January 23, 2020 Subject: Amending By-law for Zoning By-law Amendment Application A 16/19 Pickering Development (401) Inc. and Pickering Development (Bayly) Inc. Durham Live 1902 Bayly Street and 2018 Kellino Road City of Pickering Amending By-law 7735/20 Statutory Public Meeting Date Not Applicable (By-law to remove "(H)" Holding Symbol) Planning & Development Committee Date Not Applicable (By-law to remove "(H)" Holding Symbol) Purpose and Effect of By-law To remove the "(H-2)" Holding Symbol preceding the ""MTD" zone category on the subject lands, and enable additional development of permitted uses for a Major Tourist Destination. The subject lands are bounded by Church Street on the east, Bayly Street on the south, Squires Beach Road on the west and the CN Railway on the north. Council Meeting Date January 27, 2020 Original Signed By Kyle Bentley KB:Id J'\Documents\Development\D-3300\2019\A16-19\General\By-law Chart Memo to Clerks.docx Attachments By-law Text By-law Schedule - 170 - The Corporation of the City of Pickering By-law No. 7735/20 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lots 15 &16, Concession 1 (A 16/19) Whereas the Ontario Municipal Board approved By-law 7404/15 amending By-law 2511 to permit the establishment of Major Tourist Destination on Part of Lots 15 & 16, Concession 1, in the City of Pickering; And whereas By-law 7404/15 contained three Holding Symbols that limited the amount of development can occur on the subject lands until the Holding Symbols are removed, and City Council adopted amending By-law 7661/18 on October 9, 2018 to remove the "(H-1)" Holding Symbol; And whereas By-law 7404/15, as amended, includes an "(H-2)" Holding Symbol preceding the "MTD" zone category, which has the effect of restricting the amount of development of the subject lands until such time as agreements and/or other arrangements have been completed to the satisfaction of the City of Pickering, Region of Durham, and the Province of Ontario; And whereas an amendment to amending By-law 7404/15, as amended, to remove the "(H-2)" Holding Symbol preceding the "MTD" zone category on Part of Lots 15 & 16, Concession 1, is therefore deemed appropriate; And whereas the owner has entered into agreements and other arrangements, to the satisfaction of the City of Pickering, to address all the requirements for the "(H-2)" Holding Symbol to allow the continued development of a Major Tourist Destination project; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule I Schedule I to By-law 7404/15, as amended, is hereby amended by removing the "(H-2)" Holding Symbol preceding the "MTD" zone category on Part of Lots 15 & 16, Concession 1, as set out on Schedule I attached hereto. 2. Area Restricted By-law 2511, as amended by By-law 7404/15 is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Section 1 above, and as set out in Schedule I attached hereto. Definitions and subject matter not specifically dealt with in this By-law shall be governed by the relevant provisions of By-law 2511, as amended. - 171 - By-law No. 7735/20 Page 2 3. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 27th day of January, 2020. David Ryan, Mayor Susan Cassel, City Clerk - 172 - Town of Ajax -------------- - 369 .8 cm ao ao a CIT VJ B9yly Strppt 3254 Schedule I to By -Law 7404/15 Amending By -Law 7661/18 and 7735/20 Passed This 27th Day of January 2020 Mayor Clerk - 173 - 220.1 CD CD