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HomeMy WebLinkAboutOctober 7, 2019Cty oh DICKERING Executive Committee Meeting Minutes October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming D. Pickles Absent: B. McLean Also Present: K. Bentley P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski C. Rose S. Cassel F. Jadoon L. Harker B. Gregory - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - Director, Engineering Services - Director, Finance & Treasurer - Chief Planner - City Clerk - Manager, Economic Development & Strategic Projects - Deputy Clerk - Committee Coordinator 1. Disclosure of Interest No disclosures of interest were noted. 2. Delegations 2.1 Sonya Hardman, Manager, Corporate Initiatives, Region of Durham Michelle Garraway, Policy Advisor, Corporate Initiatives, Region of Durham Re: Update on the Development of the Region of Durham's Strategic Plan Sonya Hardman, Manager, Corporate Initiatives, Region of Durham, appeared before the Committee to provide an update on the development of the Region of Durham's Strategic Plan. Through the aid of a Power Point presentation, Ms. Hardman provided an overview of the progress of the Strategic Plan and the key messages received from Durham residents. She outlined the top emerging 1 Cty oh DICKERING Executive Committee Meeting Minutes October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming themes which included economic prosperity and jobs, community well- being/quality of life, environmental sustainability/stewardship, service excellence and accountability, growth and infrastructure, and transportation/mobility. A question and answer period ensued regarding responses to the survey, and whether the key issues were consistent across Durham Regional municipalities. Further questions were raised regarding how the survey reached all diverse and marginalized members of the community, and Ms. Hardman noted that the Region made a concerted effort to reach out to all communities through community events and other services available to residents. Ms. Hardman confirmed that there were two information gathering sessions held in Pickering, and noted that although the survey is now closed, the "Your Voice Durham" portal is still open and residents can still provide input. Ms. Hardman further commented that the Strategic Plan would be considered at the Region of Durham's Special Council Meeting on Wednesday, October 9, 2019. Discussion ensued regarding the need for a communication tool to collectively realize the goals of the Durham Strategic Plan and to address the communication gaps for the public so that there is a connection between what the municipalities know, and what the public understands. Further questions were raised regarding municipal differences in the interpretation of the Plan, whether this would impact the goals, and whether residents had expressed concerns regarding the coordination of services between the upper and lower tiers in the Region. 2.2 Mark Brooks, Friends of Pickering Airport Re: Demand and Forecast for Passenger Aviation Infrastructure in the Toronto Region and the Importance of the Immediate Construction of Pickering Airport Mark Brooks, Friends of Pickering Airport, appeared before the Committee, and with the aid of a Power Point presentation, provided an overview of the demand and forecast for passenger aviation infrastructure in the Toronto Region and the importance of the immediate construction of a Pickering Airport. Mr. Brooks stated that we are in a period of rapid growth in aviation, and that the aviation capacity is not keeping up. The construction of a Pickering Airport would provide a solution to the aviation shortfall, foster a competitive economy, improve aviation safety, check noise over the City of Toronto, and would reduce greenhouse gas emissions. He noted through an analysis of four current Master Plans that show the current network capacity and anticipated growth, that by 2026-2029, the Toronto Region will be out of capacity. He also noted that by building a new airport, greenhouse 2 Cty oh DICKERING Executive Committee Meeting Minutes October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming gases would be reduced as the number of planes sitting idle on runways waiting for take -off, would be decreased. A question and answer period ensued regarding the Friends of Pickering Airport funding, with Mr. Brooks noting that the organization does not receive any government or corporate grants, is volunteer based, and that they are not affiliated with any political parties. Mr. Brooks also responded to questions raised regarding the projection of passengers and runway slots at Pearson Airport, noting limitations in winter compared to summer months and impacts on physical infrastructure such as highways that would also be overwhelmed when Pearson reaches capacity. 3. Matters for Consideration 3.1 Director, Corporate Services & City Solicitor, Report CLK 04-19 2020 Committee and Council Meeting Schedule A brief question and answer period ensued regarding the alternate dates proposed for the 2020 Budget Meeting if the implementation of the new financial system is delayed. Stan Karwowski, Director, Finance & Treasurer advised the Committee that Staff should have a better sense of the implementation date of the new financial system within the next few weeks. Further discussion ensued regarding the importance of adopting municipal budgets as early in the year as possible and whether adopting the budget in April would require pre -budget approval for items. Mr. Karwowski confirmed that a Strategy Report would be coming forward to Council in January, which would address pre -budget approval, if required. Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1. That the 2020 Committee and Council Meeting Schedule appended as Attachment #1 to Report CLK 04-19 be approved; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 3 Cty oh DICKERING Executive Committee Meeting Minutes October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming 3.2 Director, Community Services, Report CS 11-19 Quotation No. Q-17-2019 - Quotation for the Supply and Delivery of Two New 4 Ton Dump Trucks with Snow Plow and Wing Recommendation: Moved by Mayor Ryan Seconded by Councillor Pickles 1. That Quotation No. Q-17-2019 submitted by James Palmer Premier Truck Group, in the amount of $524,912.00 (HST extra) be accepted; 2. That the total gross quotation cost of $594,846.00 (HST included) and the total net project cost of $535,677.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $535,677.00 as follows: a) The sum of $267,088.00, as provided for in the 2019 Roads Equipment Capital Budget be financed from the Vehicle Replacement Reserve Fund; b) The sum of $267,089.00, as provided for in the 2019 Roads Equipment Capital Budget be financed from the Development Charges Reserve Fund — Roads & Related; c) The Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 3.3 Director, Community Services, Report CS 27-19 Age Friendly Community Plan - Endorsement M. Carpino, Director, Community Services, appeared before the Committee to provide a brief overview of the Age Friendly Community Plan. Ms. Carpino noted that a group of City staff were brought together to blend their expertise and provide a holistic approach to the Plan and worked together to develop Pickering's 4 City 6h DICKERING Executive Committee Meeting Minutes October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming first Age Friendly Strategy. A Community Steering Committee was also established, with both teams working with the project consultant, urbanMetrics, to formulate the Age Friendly Community Plan. She noted that at this point Council is being requested to approve the Plan in principle, and that priority items with a financial impact will be brought back to Council for further approval. Ms. Carpino introduced Peter Thoma, MCIP, RPP, PLE I Partner, urbanMetrics Inc., who was present to provide an overview of the City of Pickering Age Friendly Community Plan. Peter Thoma appeared before the Committee to provide an overview of the City of Pickering Age Friendly Community Plan. With the aid of a Power Point presentation, Mr. Thoma noted the importance of this Plan, as older adults represent the fastest growing population segment in Pickering, and that governments need to be proactive in ensuring that the appropriate policies, programs, services, and spaces are in place to address this growing need. He provided an overview of the consultation approach, which included engaging with the public, and internal and external stakeholders. Mr. Thoma noted that through the consultation, there were a number of actions identified to make Pickering more "age friendly", the top priorities being housing, community support and health services, transportation, and communication and information. A question and answer period ensued regarding some of the action items in the Plan with Members of the Committee requesting that items such as connecting sidewalks, seating along pathways and connections, increased lighting, increased shade canopy, identified housing, accessibility, inclusion of older adults in future updates to the City's Official Plan and age -friendly education, be made a priority, and timeframes adjusted where possible. Recommendation: Moved by Councillor Brenner Seconded by Councillor Pickles 1. That the City of Pickering Age Friendly Community Plan be endorsed in principle; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Later in the Meeting (see following motion) 5 Cty oh DICKERING Executive Committee Meeting Minutes October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming Recommendation: Moved by Councillor Brenner Seconded by Councillor Pickles That the main motion be amended by adding the following as Item #3: That Staff be directed to report back annually, commencing June 2020, on the implementation and stages of the Age Friendly Community Plan, and a tracking matrix be posted on the City's website. Carried The Main Motion, as amended, was then Carried 3.4 Director, Community Services, Report CS 33-19 Waterfront Trail Winter Maintenance Members of Council commended Staff for their creative and cost-effective solutions for Waterfront Trail Winter Maintenance. Recommendation: Moved by Councillor Brenner Seconded by Councillor Ashe That Council receive report CS 33-19 for information regarding Waterfront Trail Winter Maintenance. Carried 3.5 Director, Community Services, Report CS 34-19 Ontario Power Generation - Licence Amending Agreement (No.2) Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1. That the Mayor and City Clerk be authorized to execute the Licence Amending Agreement (No. 2) with Ontario Power Generation, subject to minor revisions 6 Cty oh DICKERING Executive Committee Meeting Minutes October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming as may be required by the Director, Community Services; the Director, Finance & Treasurer and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 3.6 Director, City Development & CBO, Report PLN 21-19 The Municipal Comprehensive Review of the Durham Regional Official Plan: Climate Change and Sustainability Discussion Paper, May 2019 Discussion ensured regarding the need to be more proactive with finding new energy sources and establishing a target for planting trees and the tree canopy in urban areas. Recommendation: Moved by Mayor Ryan Seconded by Councillor Brenner 1. That the Region of Durham recognize the following additional sectors as being impacted by climate change: fisheries; finance and insurance; infrastructure; mental health; vulnerable populations; organizational risk management and emergency preparedness; summer recreation; and urban tree canopy health; 2. That the Region of Durham understand that the City's vision for climate change and adaptation for Durham is a holistic approach based on framework for sustainability, wherein policies about climate change should address the following objectives: healthy environment; healthy economy; healthy society; responsible development; and responsible consumption; 3. That the Region of Durham be advised that it is appropriate to include the Provincial Plan policy direction for greenhouse gas (GHG) reduction in the Durham Regional Official Plan (ROP), and that those policies should recognize the need for collaboration with upper levels of government, area municipalities, key stakeholders, and other relevant agencies; 4a. That the Region of Durham be advised it has been observed that in the absence of safe, continuous sidewalks with a pleasant pedestrian realm, or safe and continuous cycling networks, or transit service that is frequent and reliable, active transportation modes are not selected and used as the 7 Cty oh DICKERING Executive Committee Meeting Minutes October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming preferred travel choice as compared to when excellent facilities and services do exist; 4b. That the Region of Durham include an implementation policy in the ROP identifying the Regional implementation of active transportation facilities on Regional roads, at the Region's expense, with an emphasis on connectivity and continuity of the active systems and transit, both within and between municipalities; 5. That the Region of Durham include a policy in the ROP indicating support for renewable energy production through public and private partnerships, and pilot and demonstration projects; 6. That the Region of Durham include a policy in the ROP encouraging the initial design stages of all development to include a review of the ability of the development to incorporate small and/or large scale renewable energy systems; 7. That the Region of Durham be advised that both the Regional and local official plans should have a role in siting renewable energy projects, such that ROP policies protect prime agricultural areas, natural heritage systems, and culturally significant landscapes and buildings; and further, the ROP could identify other criteria for consideration at the local level such as compatibility with adjacent land uses and proximity to sensitive land uses, respecting potential noise vibration, or odour impacts; 8. That, in addition to the six potential strategies to address climate mitigation and adaptation identified in the Discussion Paper, the Region of Durham should also consider the following: continuing to plan for emergencies related to climate change, in collaboration with area municipalities; providing informational resources to all who live, work and play in Durham Region; installing "smart" building controls in any new Regional facilities; converting all lighting in Regional facilities to LED; installing solar panels on its facilities; converting the bus and other Regional vehicles fleet to electric; continuing the construction of BRT and cycling facilities on Kingston Road and expanding to other arterials; recovering waste heat from (new) trunk sewers and sewage treatment plants; undertaking a risk assessment of infrastructure to identify ways to improve its resiliency; 9a. That the Region of Durham investigate participation in the Municipal Natural Assets Initiative to assist in identifying implementation policies 8 City 6h DICKERING Executive Committee Meeting Minutes October 7, 2019 Council Chambers — 2:00 pm Chair: Councillor Cumming respecting a Regional natural heritage system (NHS) for inclusion in the ROP; 9b. That the Region of Durham include an implementation policy that it will monitor the effects of climate change on the Regional agricultural producers and local food supply, and identify potential strategies to adapt to those changes; 9c. That the Region of Durham introduce a policy in the ROP respecting control of invasive species and pests throughout the Region, and in any Regional NHS that is identified; 9d. That the Region of Durham introduce a policy in the ROP identifying the advocacy role that it can play in adapting to climate change in collaboration with all levels of government and a wide variety of stakeholders; 10a. That the Region of Durham be advised that the City of Pickering supports policies being included in the ROP establishing separate tree canopy targets for urban areas and rural areas, following the identification of the current baseline; and, 10b. Further, that the Region of Durham commence implementation of Regional road tree planting, at the expense of the Region, to demonstrate their partnership in improving the tree canopy, thereby helping reduce GHG and heat island effects. 4. Other Business There was no other business. 5. Adjournment Moved by Councillor Brenner Seconded by Councillor Butt That the meeting be adjourned. The meeting adjourned at 3:43 pm. 9 Carried Carried