HomeMy WebLinkAboutJune 17, 2019DICKERING
Executive Committee
Meeting Minutes
Monday, June 17, 2019
Council Chambers — 2:00 pm
Chair: Councillor McLean
Present:
Mayor Ryan
Councillors:
K. Ashe
S. Butt
I. Cumming
B. McLean
D. Pickles
Absent:
M. Brenner
Also Present:
T. Prevedel
K. Bentley
P. Bigioni
M. Carpino
J. Hagg
R. Holborn
S. Karwowski
C. Rose
S. Cassel
S. Booker
K. Senior
V. Plouffe
M. Jones
C. Whitaker
N. Emery
L. Harker
- Chief Administrative Officer
- Director, City Development and CBO
- Director, Corporate Services & City Solicitor
- Director, Community Services
- Fire Chief
- Director, Engineering Services
- Director, Finance & Treasurer
- Chief Planner
- City Clerk
- Manager, Capital Projects & Infrastructure
- Manager, Accounting Services
- Manager, Facilities Capital Projects
- Supervisor, Taxation
- Supervisor, Sustainability
- Coordinator, Traffic Operations
- Deputy Clerk
1. Disclosure of Interest
There were no disclosures of interest noted.
Moved by Mayor Ryan
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DICKERING
Executive Committee
Meeting Minutes
Monday, June 17, 2019
Council Chambers — 2:00 pm
Chair: Councillor McLean
Seconded by Councillor Pickles
That the order of the agenda be changed to bring forward Item 3.8, Report FIN
08-19 as the first item of business, along with the delegation by Pina
Colavecchia, Partner, Deloitte LLP.
Carried
3. Matters for Consideration
3.8 Director, Finance & Treasurer, Report FIN 08-19
2018 Year End
Pina Colavecchia, Partner, Deloitte LLP, appeared before the Committee
to provide an overview of the 2018 Year End Audit. Ms. Colavecchia
provided highlights of the audit, noting that any risks identified had been
addressed and that the overall conclusion of the audit identified that the
City was in compliance with Canadian Public Accounting Standards.
A brief question and answer period ensued regarding the merger of
Veridian and Whitby Hydro. Ms. Colavecchia noted that the 2018 audit did
not contain any of the merger transactions and that they would be included
in the 2019 audit as the transaction took place in April 2019.
Recommendation:
Moved by Councillor Ashe
Seconded by Councillor Cumming
1. That the Report to the Executive Committee on the 2018 audit as
submitted by Deloitte LLP (Deloitte) be received for information;
2. That the 2018 draft Audited Consolidated Financial Statements for
the City of Pickering be approved; and,
3. That Deloitte LLP be reappointed to provide external auditing
services to the City of Pickering for a 3 year term.
2. Delegations
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Carried
DICKERING
Executive Committee
Meeting Minutes
Monday, June 17, 2019
Council Chambers — 2:00 pm
Chair: Councillor McLean
2.1 Jason Hunt, Director of Legal Services, Corporate Services, Durham
Region, and Christina Henderin, Associate Solicitor, Legal and By -Law
Services, Town of Whitby
Re: Introduction to the Access to Justice Hub
Jason Hunt, Director of Legal Services, Durham Region and Christina
Henderin, Associate Solicitor, Town of Whitby, appeared before the
Committee to provide an overview of the Access to Justice Hub. Through
the aid of a Power Point presentation, Mr. Hunt provided an overview of the
Hub, which provides free legal services to supplement legal aid. It involves
an inclusive approach, which is not just for legal issues, but also for social
services and/or various financial matters. Mr. Hunt provided an overview of
successes to date noting that the Hub would not be successful without
community partnerships. Ms. Henderin provided an overview of next steps,
which include finalizing the education component to all Durham Regional
municipalities.
A brief question and answer period ensued regarding the coordination with
other services in Durham Region as well as the involvement of students
from Durham College and other educational institutions who volunteer as
part of their post -secondary education programs.
Further questions were raised regarding the possibility of introducing
satellite offices across the Durham Region.
2.2 Stan Karwowski, Director, Finance & Treasurer and Mike Jones,
Supervisor, Taxation
Re: Farm Taxation
Stan Karwowski, Director, Finance & Treasurer and Mike Jones,
Supervisor, Taxation, appeared before the Committee to provide an
overview on Farm Assessment. Through the aid of a Power Point
presentation, Mr. Jones gave a summary of applicable legislation, and
noted the valuations for traditional, greenhouse, and industrial and vertical
farming.
A brief question and answer period ensued regarding assessment rates for
Federal and Provincial farming lands and whether these ratios were
comparable to privately owned land.
3. Matters for Consideration (Continued)
3.1 Director, Community Services, Report CS 06-19
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DICKERING
Executive Committee
Meeting Minutes
Monday, June 17, 2019
Council Chambers — 2:00 pm
Chair: Councillor McLean
Beverage Supply Agreement Renewal — Coca-Cola Canada
Bottling Limited
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Butt
1. That the Mayor and City Clerk be authorized to execute a Beverage
Supply Agreement with Coca-Cola Canada Bottling Limited as set out
in Attachment 1 to this report, subject to minor revisions as may be
required by the Director, Community Services and the Director,
Corporate Services & City Solicitor; and,
2. That the appropriate City officials be authorized to take the necessary
actions as indicated in this report.
Carried
3.2 Director, Community Services, Report CS 08-19
Quotation No. Q-7-2019
Supply and Delivery of Road Grader with Attachments
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Butt
1. That Quotation No. Q-7-2019 submitted by Toromont CAT in the
amount of $361,823.10 (HST excluded) be accepted;
2. That the total gross project cost of $410,555.00 (HST included),
including the amount of the quotation, optional equipment (Automated
Grade Control system) and other associated costs, and the total net
project cost of $369,717.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the
total net project cost in the amount of $369,717.00 as follows:
a) the sum of $350,000.00, as provided for in the 2019 Capital Budget,
be increased to $369,000.00, to be financed by the issue of
debentures by the Regional Municipality of Durham over a period
not to exceed five years;
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DICKERING
Executive Committee
Meeting Minutes
Monday, June 17, 2019
Council Chambers — 2:00 pm
Chair: Councillor McLean
b) the balance sum of $717.00 to be funded from property taxes;
c) the annual repayment charges in the amount of approximately
$81,150.00 be included in the annual Current Budget for the City of
Pickering commencing 2019, or such subsequent year in which the
debentures are issued, and continuing thereafter until the
debenture financing is repaid, and any financing cost to be paid out
of the Current Budget;
d) the Treasurer be authorized to make any changes, adjustments,
and revisions to amounts, terms, conditions, or take any actions
necessary in order to effect the foregoing;
4. That the draft By-law attached to this report be enacted; and,
5. That the appropriate officials of the City of Pickering be authorized to
take the necessary actions as indicated in this report.
Carried
3.3 Director, Community Services, Report CS 24-19
Gingerbread Co-operative Nursery School (Pickering) Inc.
License Agreement Renewal
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Butt
1. That the Mayor and City Clerk be authorized to execute a License
Renewal Agreement with Gingerbread Co-operative Nursery School
(Pickering) Inc. as set out in Attachment 1 to this report, subject to
minor revisions as may be required by the Director, Community
Services and the Director, Corporate Services & City Solicitor; and,
2. That the appropriate City officials be authorized to take the necessary
actions as indicated in this report.
Carried
3.4 Director, Community Services, Report CS 30-19
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DICKERING
Executive Committee
Meeting Minutes
Monday, June 17, 2019
Council Chambers — 2:00 pm
Chair: Councillor McLean
Community Festivals and Events — Approval of Christmas Market
in Esplanade Park
Marisa Carpino, Director, Community Services, provided a brief
overview of the event, noting that it would be a holiday celebration
event that would include a number of vendors.
Recommendation:
Moved by Councillor Ashe
Seconded by Councillor Cumming
1. That Council authorize staff to issue a park permit for the use of
Esplanade Park by Graymatter Marketing Solutions from Friday,
November 29 to Saturday, November 30, 2019 (inclusive) for a
Christmas Market, on terms and conditions satisfactory to Director,
Community Services and Chief Administrative Officer; and,
2. That the appropriate officials of the City of Pickering be authorized to
take the necessary actions as indicated in this report.
Carried
3.5 Director, Engineering Services, Report ENG 07-19
Amendment to Traffic and Parking By-law 6604/05
Inclusion of New Roads and Traffic Controls, Kindwin Subdivision
A brief question and answer period ensued regarding enforcing
the Parking By-law and whether staffing levels would be increased
to assist with such enforcement.
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Butt
1. That the attached draft by-law be enacted to amend Schedule "2",
Schedule "5", Schedule "6", Schedule "7", Schedule "9" and Schedule
"10" to By-law 6604/05 to provide for the regulation of stopping and
parking on highways or parts of highways under the jurisdiction of the
Corporation of the City of Pickering, specifically to provide for the
inclusion of new roads and traffic controls into the Traffic and Parking
By-law; and,
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DICKERING
Executive Committee
Meeting Minutes
Monday, June 17, 2019
Council Chambers — 2:00 pm
Chair: Councillor McLean
2. That the appropriate officials of the City of Pickering be authorized to
take the necessary actions as indicated in this report.
Carried
3.6 Director, Engineering Services, Report ENG 08-19
Amendments to Traffic and Parking By-law 6604/05 — Various
Locations
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Butt
1. That the attached draft by-law be enacted to amend Schedule "1",
Schedule "2", Schedule "6", Schedule "7", and Schedule "14", to By-
law 6604/05 to provide for the regulation of stopping and parking on
highways or parts of highways under the jurisdiction of the
Corporation of the City of Pickering, specifically to provide for stopping
restrictions on Sheppard Avenue, parking restrictions on Bainbridge
Drive, an all -way stop at the intersection of Pine Grove Avenue and
Woodview Avenue, and Community Safety Zones on Toynevale Road
and on Rosebank Road; and,
2. That the appropriate officials of the City of Pickering be authorized to
take the necessary actions as indicated in this report.
Carried
3.7 Director, City Development & CBO, Report PLN 15-19
Sustainable Pickering Year -in -Review
Recommendation:
Moved by Councillor Pickles
Seconded by Councillor Butt
That Report PLN 15-19 be received for information.
Carried
3.9 Director, Finance & Treasurer, Report FIN 09-19
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DICKERING
Executive Committee
Meeting Minutes
Monday, June 17, 2019
Council Chambers — 2:00 pm
Chair: Councillor McLean
Investment Portfolio Activity for the Year Ended December 31,
2018
Ontario Regulation 438/97 under the Municipal Act, 2001
A question and answer period ensued regarding investment risks
and returns, with Staff advising that they would be looking at other
investment options and would be bringing forward an investment
strategy to Council.
Recommendation:
Moved by Councillor Butt
Seconded by Mayor Ryan
It is recommended that report FIN 09-19 of the Director, Finance &
Treasurer, regarding Investment Portfolio Activity for the Year Ended
December 31, 2018, be received for information.
Carried
3.10 Director, Finance & Treasurer, Report FIN 11-19
Annual Indexing — Development Charges and Seaton Financial
Impacts Agreement
Recommendation:
Moved by Councillor Cumming
Seconded by Councillor Pickles
1. That Report FIN 11-19 of the Director, Finance & Treasurer be
received;
2. That effective July 1, 2019 as provided for in By-law No. 7595/17, the
Development Charges (the "DCs") referred to in Schedule "C" of that
By-law be increased by 5.2 percent;
3. That effective July 1, 2019 as provided for in By-law No. 7595/17, the
DCs referred to in Schedule "D" of that By-law be increased by an
annual indexing of 5.2 percent;
4. That effective July 1, 2019 the payments related to "10 per cent Soft
Services" as provided for by the Seaton Financial Impacts Agreement
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DICKERING
Executive Committee
Meeting Minutes
Monday, June 17, 2019
Council Chambers — 2:00 pm
Chair: Councillor McLean
(FIA) dated November 26, 2015 be increased by an annual indexing
of 5.2 per cent; and,
5. That the appropriate City of Pickering officials be authorized to take
the necessary actions as indicated in this report.
Carried
3.11 Director, Finance & Treasurer, Report FIN 12-19
Universal City One Developments Inc. — Request to Defer
Payment of Development Charges
Recommendation:
Moved by Councillor Cumming
Seconded by Councillor Pickles
1. That Report FIN 12-19 of the Director, Finance & Treasurer be
received;
2. That, pursuant to By-law 7595/17:
a) the request by Universal City One Developments Inc. to defer the
payment of the City's share of Development Charges in the
amount of approximately $1,739,400 to the earlier of: (i) six
months after the commencement of foundation construction at
1474 Bayly Street, Pickering or (ii) when above grade construction
at the said address is commenced, be approved;
b) that the requirements of Section 14(2) of By-law 7595/17 be
waived accordingly and that the date of issuance of the final
building permit will determine the applicable Development Charge
rate and, if the final building permit is issued before July 1, 2019,
that the payment of Development Charges will be based on the
current rate plus interest, be approved;
c) that Universal City One Developments Inc., be required to enter
into a Development Charge Deferral Agreement with the City on
terms satisfactory to the Director, Finance & Treasurer and the
Director, Corporate Services & City Solicitor; and,
3. That the appropriate officials of the City of Pickering be authorized to
give effect thereto.
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DICKERING
Executive Committee
Meeting Minutes
Monday, June 17, 2019
Council Chambers — 2:00 pm
Chair: Councillor McLean
Carried
3.12 Director, Finance & Treasurer, Report FIN 13-19
2019 Final Tax Due Date for Commercial, Industrial, and Multi -
Residential Realty Tax Classes
Recommendation:
Moved by Councillor Butt
Seconded by Councillor Ashe
1. That Report FIN 13-19 of the Director, Finance & Treasurer be
received;
2. That the Director, Finance & Treasurer be authorized to issue the final
2019 Tax Bills for Commercial, Industrial and Multi -Residential
properties with a due date of September 26, 2019;
3. That the Director, Finance & Treasurer be authorized to make any
changes or undertake any actions necessary, including altering the
due date, in order to ensure that the tax billing process is completed
and in order to comply with Provincial Regulations;
4. That the draft By-law attached to this report be enacted; and,
5. That the appropriate City of Pickering officials be authorized to take
the necessary actions as indicated in this report.
4. Other Business
There was no other business.
5. Adjournment
Moved by Mayor Ryan
Seconded by Councillor Cumming
That the meeting be adjourned.
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Carried
Carried
DICKERING
Executive Committee
Meeting Minutes
Monday, June 17, 2019
Council Chambers — 2:00 pm
Chair: Councillor McLean
The meeting adjourned at 2:52 pm.
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