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HomeMy WebLinkAboutFebruary 26, 2019c/ F DICKERING Minutes/Meeting Summary Cultural Advisory Committee Tuesday, February 26, 2019 7:00 pm Main Committee Room Attendees: J. St. Amant, Coordinator, Cultural Services (Chair) T. Ryce, Supervisor, Cultural Services J. Currie, Cultural Advisory Committee Stakeholder D. Davis, Cultural Advisory Committee Stakeholder E. Forde, Cultural Advisory Committee Stakeholder M. Francis, Cultural Advisory Committee Stakeholder N. Holland, Cultural Advisory Committee Member V. Raees, Cultural Advisory Committee Stakeholder A. Sardar, Cultural Advisory Committee Member B. Sopher, Cultural Advisory Committee Stakeholder D. Poole, Clerk -Typist (Recording Secretary) Absent: C. Cooper, Cultural Advisory Committee Member C. Hunt, Cultural Advisory Committee Member P. DeWilde, Cultural Advisory Committee Stakeholder J. Sabean, Cultural Advisory Committee Stakeholder Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1. Welcome J. St. Amant called the meeting to order at 7:05 pm and introduced Tanya Ryce, Supervisor Cultural Services, to the committee members. T. Ryce conducted a PowerPoint presentation on the City Centre enhancement project, which is being made possible through the assistance of the $110,000 Main Street Grant. These funds will be used for the flag program, public art and the development of a gathering place at the east end of Esplanade Park. The project will be completed in 2 phases. Page 1 of 5 2. Disclosure of Interest J. St. Amant reviewed City Policy ADM 040, Section 14. 3. Review of Minutes J. St. Amant reviewed the minutes from the meeting held on Tuesday, January 29th. It was the consensus of the committee to adopt the minutes as received. J. St. Amant reviewed City Policy ADM 040, Section 11.04. J. St. Amant noted that only committee members are permitted to vote on motions and they establish quorum at the meetings. T. Ryce provided an overview of the variations, in terms of defined roles, between a stakeholder and a committee member, which establishes voting privileges. 4. 2018 Achievements T. Ryce reviewed the 2018 committee achievements, which consisted of the following highlights: 1. Provided research and feedback on leading practices in cultural planning in Canada and abroad, in support of the City's Cultural Plan. 2. Comment on draft plans developed in support of the Strategic Directions in the Cultural Plan including community engagement, Public Art policy, Community engagement programs, Main Street enhancement project, City festival and events manual, Place4Arts Program, and the Cultural Data Portal. 3. Acted as ambassadors to Cultural Partners and the City within the community, encouraging community organizations, residents, and corporate partners to invest and engage in cultural initiatives in Pickering. Page 2 of 5 Page 3 of 5 4. Assist staff to develop cross-culture programming by connecting heritage, historic and arts businesses/organizations through a new Community Events Mentorship Program. 5. Work with staff to suggest improvements to the content within Pickering's Cultural Directory. 6. Attended cultural sector networking and peer-to-peer learning events. 7. Assisted with, and supported, youth cultural initiatives through PAC4Teens, Artfest, Pickering Stars and the Teen Art Show. 5. Review 2019 Work Plan J. St. Amant reviewed the 2019 work plan, which contained the following information: J. St. Amant to distribute a 1. Act as ambassadors to Cultural Partners and the City within the community, encouraging community organizations, residents, and corporate partners to invest and engage in cultural initiatives in Pickering. copy of the work plan. 2. Review and comment on plans and needs in the development and implementation of a new Cultural Portal on the City website. 3. Review and provide feedback to staff on items related to goals of the Cultural Strategic Plan, including action items related to Heritage Recognition, Diversity and Tourism. 4. Review and provide feedback to staff on the public art program, policy, and planned public art installations. 5. Provide comment, cultural and historic context, and community feedback; which will be used to form the scope of work for calls to artiest, as well as being active members of the Public Art Jury when within their area of expertise, or realm of experience. Page 3 of 5 Page 4 of 5 6. Comment on and act as ambassadors for initiatives driving cultural investment and entrepreneurship (ie. Place4Arts/Cultural Directory, and Community Mentorship). 7. Promote and attend ongoing cultural sector networking and peer-to-peer learning events. 8. Engage local businesses and organizations in cultural initiatives. Propose potential partners and resources, best practice to maximize success of goals and plans. 9. Participate in annual updates to Council. J. St. Amant noted that quorum was not established J. St Amant to email 2019 at this meeting, and that the 2019 Work Plan will be Work Plan to designated emailed to Committee Members absent for Committee Members for review/comment/and if no changes are requested, endorsement. Endorsement prior to next meeting T. Ryce provided a brief overview of the schedule of events, which includes a one peer to peer learning event, grant writing workshops and quarterly networking events at the library. T. Ryce noted that staff are hiring a consultant for the Diversity Plan, which will require the committee's input for the RFQ. 6. Public Art Projects T. Ryce advised that two developers have requested assistance with public art pieces through the City of Pickering and the community. The two identified areas are the northwest corner of Whites Road and Kingston Road as well as the northeast/southeast corners of Brock Road and Zents Drive. Discussion ensued regarding the history, future T. Ryce to provide plans, current events relevant to the artwork, and documented responses to significant structures/personalities in each identified area. All responses were documented on the respective questionnaires and will be provided to the committee members. the committee members. Page 4 of 5 Meeting Adjourned: 8:50 pm Copy: Director, Community Services City Clerk Page 5 of 5 7. Other Business J. St. Amant advised that he will be developing a public art plan. The consensus of the committee was not to request feedback from the public regarding potential art projects on social media however there is potential to provide status updates under the Cultural Plan on the City website. J. St. Amant advised that he requested information regarding Durham Live from Kyle Bentley, Director, City Development & Chief Building Official. K. Bentley advised that he will provide feedback at a later date. J. St Amant requested that the committee members convey information regarding Artfest to their network of contacts. The next meeting is scheduled to occur on Tuesday, April 30th at 7:00 pm in the Main Committee room. J. St. Amant to provide updates as information is received. J. St. Amant to provide information regarding Artfest for committee member distribution. Meeting Adjourned: 8:50 pm Copy: Director, Community Services City Clerk Page 5 of 5