HomeMy WebLinkAboutFebruary 26, 2019c/ F
DICKERING
Minutes/Meeting Summary
Cultural Advisory Committee
Tuesday, February 26, 2019
7:00 pm
Main Committee Room
Attendees: J. St. Amant, Coordinator, Cultural Services (Chair)
T. Ryce, Supervisor, Cultural Services
J. Currie, Cultural Advisory Committee Stakeholder
D. Davis, Cultural Advisory Committee Stakeholder
E. Forde, Cultural Advisory Committee Stakeholder
M. Francis, Cultural Advisory Committee Stakeholder
N. Holland, Cultural Advisory Committee Member
V. Raees, Cultural Advisory Committee Stakeholder
A. Sardar, Cultural Advisory Committee Member
B. Sopher, Cultural Advisory Committee Stakeholder
D. Poole, Clerk -Typist (Recording Secretary)
Absent: C. Cooper, Cultural Advisory Committee Member
C. Hunt, Cultural Advisory Committee Member
P. DeWilde, Cultural Advisory Committee Stakeholder
J. Sabean, Cultural Advisory Committee Stakeholder
Item/
Details & Discussion & Conclusion
Action Items/Status
Ref #
(summary of discussion)
(include deadline as
appropriate)
1.
Welcome
J. St. Amant called the meeting to order at 7:05 pm
and introduced Tanya Ryce, Supervisor Cultural
Services, to the committee members.
T. Ryce conducted a PowerPoint presentation on
the City Centre enhancement project, which is being
made possible through the assistance of the
$110,000 Main Street Grant. These funds will be
used for the flag program, public art and the
development of a gathering place at the east end of
Esplanade Park. The project will be completed in 2
phases.
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2.
Disclosure of Interest
J. St. Amant reviewed City Policy ADM 040, Section
14.
3.
Review of Minutes
J. St. Amant reviewed the minutes from the meeting
held on Tuesday, January 29th. It was the
consensus of the committee to adopt the minutes as
received.
J. St. Amant reviewed City Policy ADM 040, Section
11.04.
J. St. Amant noted that only committee members
are permitted to vote on motions and they establish
quorum at the meetings.
T. Ryce provided an overview of the variations, in
terms of defined roles, between a stakeholder and a
committee member, which establishes voting
privileges.
4.
2018 Achievements
T. Ryce reviewed the 2018 committee
achievements, which consisted of the following
highlights:
1. Provided research and feedback on leading
practices in cultural planning in Canada and
abroad, in support of the City's Cultural Plan.
2. Comment on draft plans developed in
support of the Strategic Directions in the
Cultural Plan including community
engagement, Public Art policy, Community
engagement programs, Main Street
enhancement project, City festival and
events manual, Place4Arts Program, and the
Cultural Data Portal.
3. Acted as ambassadors to Cultural Partners
and the City within the community,
encouraging community organizations,
residents, and corporate partners to invest
and engage in cultural initiatives in Pickering.
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4. Assist staff to develop cross-culture
programming by connecting heritage, historic
and arts businesses/organizations through a
new Community Events Mentorship Program.
5. Work with staff to suggest improvements to
the content within Pickering's Cultural
Directory.
6. Attended cultural sector networking and
peer-to-peer learning events.
7. Assisted with, and supported, youth cultural
initiatives through PAC4Teens, Artfest,
Pickering Stars and the Teen Art Show.
5.
Review 2019 Work Plan
J. St. Amant reviewed the 2019 work plan, which
contained the following information:
J. St. Amant to distribute a
1. Act as ambassadors to Cultural Partners and
the City within the community, encouraging
community organizations, residents, and
corporate partners to invest and engage in
cultural initiatives in Pickering.
copy of the work plan.
2. Review and comment on plans and needs in
the development and implementation of a
new Cultural Portal on the City website.
3. Review and provide feedback to staff on
items related to goals of the Cultural
Strategic Plan, including action items related
to Heritage Recognition, Diversity and
Tourism.
4. Review and provide feedback to staff on the
public art program, policy, and planned public
art installations.
5. Provide comment, cultural and historic
context, and community feedback; which will
be used to form the scope of work for calls to
artiest, as well as being active members of
the Public Art Jury when within their area of
expertise, or realm of experience.
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6. Comment on and act as ambassadors for
initiatives driving cultural investment and
entrepreneurship (ie. Place4Arts/Cultural
Directory, and Community Mentorship).
7. Promote and attend ongoing cultural sector
networking and peer-to-peer learning events.
8. Engage local businesses and organizations
in cultural initiatives. Propose potential
partners and resources, best practice to
maximize success of goals and plans.
9. Participate in annual updates to Council.
J. St. Amant noted that quorum was not established
J. St Amant to email 2019
at this meeting, and that the 2019 Work Plan will be
Work Plan to designated
emailed to Committee Members absent for
Committee Members for
review/comment/and if no changes are requested,
endorsement.
Endorsement prior to next
meeting
T. Ryce provided a brief overview of the schedule of
events, which includes a one peer to peer learning
event, grant writing workshops and quarterly
networking events at the library.
T. Ryce noted that staff are hiring a consultant for
the Diversity Plan, which will require the
committee's input for the RFQ.
6.
Public Art Projects
T. Ryce advised that two developers have
requested assistance with public art pieces through
the City of Pickering and the community. The two
identified areas are the northwest corner of Whites
Road and Kingston Road as well as the
northeast/southeast corners of Brock Road and
Zents Drive.
Discussion ensued regarding the history, future
T. Ryce to provide
plans, current events relevant to the artwork, and
documented responses to
significant structures/personalities in each identified
area. All responses were documented on the
respective questionnaires and will be provided to
the committee members.
the committee members.
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Meeting Adjourned: 8:50 pm
Copy: Director, Community Services
City Clerk
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7.
Other Business
J. St. Amant advised that he will be developing a
public art plan.
The consensus of the committee was not to request
feedback from the public regarding potential art
projects on social media however there is potential
to provide status updates under the Cultural Plan on
the City website.
J. St. Amant advised that he requested information
regarding Durham Live from Kyle Bentley, Director,
City Development & Chief Building Official. K.
Bentley advised that he will provide feedback at a
later date.
J. St Amant requested that the committee members
convey information regarding Artfest to their
network of contacts.
The next meeting is scheduled to occur on
Tuesday, April 30th at 7:00 pm in the Main
Committee room.
J. St. Amant to provide
updates as information is
received.
J. St. Amant to provide
information regarding
Artfest for committee
member distribution.
Meeting Adjourned: 8:50 pm
Copy: Director, Community Services
City Clerk
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