HomeMy WebLinkAboutOES 43-02
6
REPORT TO THE
FINANCE & OPERATIONS COMMITTEE
Report Number: OES 43-02
Date: October 10, 2002
From:
Stephen Reynolds
Division Head, Culture & Recreation
Subject:
Don Beer Arena Pro Shop
File: CO3000
Recommendation:
1. That Report OES 43-02 be received by Council and; that
2.
The proposal in reply to RFP-6-2002, submitted by Sun-Glo Marketing, for the
lease of space for a Pro Shop at the Don Beer Arena be accepted.
3.
Staff be authorized to negotiate an arrangement with Sun-Glo Marketing for the
lease of space for a Pro Shop at the Don Beer Arena.
4.
A by-law be enacted to authorize the execution of a License Agreement pursuant
to which Sun-Glo Marketing will be permitted to lease, for a three year term, a
Pro Shop at the Don Beer Arena.
Executive Summary:
A Request for Proposal was issued by Supply and Services for the lease of space for a
Pro Shop at Don Beer Arena.
Two submissions were received. After careful consideration, staff recommend the
proposal submitted by Sun-Glo Marketing to be the best overall service and financial
compensation package.
Financial Implications:
Revenues
2002 $300 per month x 2 months = $ 600
2003 $300 per month x 8 months = $2,400
2004 $300 per month x 8 months = $2,400
2005 $300 per month x 8 months = $2.400
$7,800
$7,800 maximum over 3 years
Background:
The term of the City of Pickering's License Agreement with the Pickering Hockey
Association (PHA) to operate the Pro Shop at the Don Beer Arena expired on August
31, 2002. The Pickering Hockey Association advised the City they would not be
requesting a renewal agreement to continue to operate the Don Beer Arena Pro Shop.
A Request for Proposal (RFP-6-2200) was issued by Supply and Services in August
2002 to 6 companies for the lease of space for a Pro Shop at Don Beer Arena. Supply
and Services also advertised on the City's Website and in the News Advertiser on the
Report OES 43-02
Date: October 11, 2002
(7
Subject: Don Beer Arena Pro Shop
Page 2
City Community Page. Two companies signed in at the mandatory site visit.
Submissions were received from Blades of Steel and Sun-Glo Marketing.
An evaluation team consisting of Len Hunter, Supervisor, Facilities Operations, Jill
Hone, Buyer II, and Bob Godden, Foreperson, Ice Arena reviewed the proposals in
detail. The evaluation team met on September 10, 2002 and evaluated both proposals
on compliance with the RFP requirements, scope of services, financial compensation,
working relationships, professional competence, and sustainability. After careful
examination of both proposals, staff recommend the proposal submitted by Sun-Glo
Marketing to be the best overall service.
The proposal submitted by Sun-Glo Marketing indicates they have been in business for
twelve years. They have been operating the Pro Shop at Don-Beer Arena (sub-lease
from PHA) and have demonstrated their ability to work well within the City Environment.
Enactment of the draft by-law attached will authorize the execution of a License
Agreement to be prepared in a form acceptable to the City Solicitor in consultation with
the appropriate City Departments and in conjunction with the terms of reference set out
in RFP-6-2002 and existing City practices.
Attachments:
1. Supply and Services memorandum dated September 11,2002.
2. Draft By-law.
/
SR:lg
Attachments
Copy: Chief Administrative Officer
Director, Corporate Services & Treasurer
City Solicitor
Manager, Supply & Services
Recommended for the consideration of
Pickering City Co cil ~
Tomas J. Quinn, Chief Administrative Officer
ATTACHMENTI-LTOREPOKrI O~S Li3>.- 02
:a
CORPORATE SERVICES DEPARTMENT
MEMORANDUM
September 11, 2002
To:
Stephen Reynolels, Division Head,
Culture & Recreation
From:
Jill Hone, Buyer II
Supply & Services
Subject:
RFP-6-2002 Don Beer Arena Pro Shop
Proposals for the above project have been received. Six companies were invite<;l to participate
of which two responded with proposals. Each respondent has provided four copies of their
proposal of which two are attached for your use, one has been provided to Len Hunter and the
last copy remains with Supply and Services.
A summary of respondents follows. Both companies have provided the information requested
in the documents.
Company Monthly
Compensation $
Blades of Steel $300.00
Sun-Glo Marketina $300.00
Monthly compensation amounts and details of proposals should not be disclosed to the
respondents. Each will be advised accordingly of the outcome. Any inquires in this regard may
be directed to Supply & Services.
Kindly review the proposals and provide your recommendation in writing.
If you require further information or assistance, please feel free to contact me.
Thank you, .
Cl,i ~JJ d~
IT
¡
Copy:
Len Hunter, Supervisor
Facilities Operations
ATTACHMENT 1. 2
"'fn#....()es' 4'S-o2-
'9
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO.
Being a by-law to authorize the
execution of a Licence Agreement with
Sun-G/o Marketing for the operation of
a Pro Shop at the Don Beer Arena.
WHEREAS, pursuant to the provisions of the Municipal Act, RS.O. 1990,
chapter M.45 the Council of the Corporation of the City of Pickering may enact a
by-law for leasing premises owned by the Corporation.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PCIKERING HEREBY ENACTS AS FOLLOWS:
1.
The Mayor and Clerk are hereby authorized to execute a Licence
Agreement, in a form acceptable to the City Solicitor between the
Corporation of the City of Pickering and Sun-Glo Marketing for the
operation of a Pro Shop at the Don Beer Arena.
BY-LAW read a first, second and third time and finally passed this 4th day of
November, 2002.
Wayne Arthurs, Mayor
Bruce Taylor, Clerk
J:ICOUNCILICO3000IRPTCOUNCIOES 43-02 By-Law.doc