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Home My WebLink AboutMarch 25, 2019--C1°f-- p](KERJNG Present: Mayor Ryan Councillors: K.Ashe M. Brenner · S. Butt I. Cumming B. McLean D. Pickles Also Present: -Chief Administrative Officer -Director, City Development & CBO Council Meeting Minutes March 25, 2019 7:00 pm -Council Chambers T. Prevedel K Bentley P. Bigioni M. Carpino J. Hagg .., Director, Corporate. Services & City Solicitor R. Holborn S. Karwowski T. Sinclair S. Cassel . L. Roberts -Director, Community Services -Fire Chief -Director, Engineering Services -Director, Finance & Treasurer · -CEO, Chief Engagement Officer, Pickering Public Library -City Clerk -Committee Coordinator (I) lnvocijtion Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest Mayor Ryan declared a conflict of interest with respect to Report LEG 04-19 regarding the Veridian Corporation Merger with Whitby Hydro Energy Corporation, as he is a Director of the Elexicon Board and the matters being discussed included the remuneration of such Directors. Mayor Ryan relinquished the Chair and did not take part in the discussion or vote on this matter. (Ill) Adoption of Minutes Resolution #50/19 Moved by Councillor McLean . Seconded by Councillor Cumming 1 -C~6f- p](KERJNG Council Meeting Minutes March 25, 2019 7:00 pm -Council Chambers Council Meeting Minutes, February 25, 2019 Executive Committee Minutes, March 4, 2019 Planning & Development Committee Minutes, March 4, 2019 (IV) Presentations There were no presentations. (V) Delegations 1. Tanya Sinclair, CEO, Chief Engagement Officer Sarah Sheehy, Board Chair Pickering Public Library Carried Tanya Sinclair, CEO, Chief Engagement Officer, Pickering Public Library, appeared before Council and was joined by Sarah Sheehy, Chair of the Pickering Library Board. Ms. Sinclair also recognized Councillor Brenner and Councillor Cumming as Council representatives on the Board, as well as other Board members in attendance. Through the aid of a PowerPoint presentation, Ms. Sheehy provided an overview to Council of the Library's new Strategic Plan. She outlined the future vision of the Library, noting that extensive community feedback is essential to meet the needs of the City. Ms. Sheehy explained the strategic plan process, noting that data wa,s obtained through various marketing . . opportunities in order to determine strategic plans and objectives to confirm the libraries vision, mission and principles. Ms. Sheehy provided a highlight of the 2019-2023 goals for the Pickering Library which included improving the library experience for all residents through financial knowledge and success, leading inclusion and belonging and empowering the community's physical, social and mental well being. In closing, Ms. Sheehy · encouraged all residents to continue to use and re-discover the library. 2. Abigail Sampson Re: Corr. 04-19 Abigail Sampson appeared before Council in support of a consistent by-law for cannabis legislation across the Region. She noted that currently there is confusion surrounding cannabis, stating clarity is the key. She noted that the Region's smoking by-law currently outlines where smoking is prohibited, but also noted one omission, being the difference between tobacco and cannabis. She noted how vapour lounges can provide a solution, whereby residents can bring their own cannabis and use their own devices, in an environment that offers 2 -. C1°f- p](KER] Council Meeting Minutes March 25, 2019 7:00 pm -Council Chambers education and knowledge sharing. She stated the importance of including education and harm reduction when preparing a draft by-law. 3. Tiara Sillet Re: Corr. 04-19 Tiara Sillet appeared before Council on behalf of Naturalbudz encouraging Council to seek cannabis ed_ucation. She also stated the services offered by their business and felt it was imperative to be included in any consultation process with respect to the drafting of a by-law for-the enforcement of cannabis laws. (VI) Correspondence 1. Corr. 03-19 Ralph Walton, Regional Clerk/Director of Legislative Services Region of Durham 605 Ross land .Road East Whitby, ON L 1N 6A3 Discusion ensued with Members raising questions regarding whether the City had any by-laws restriciting the release of balloons. Further discus$ion ensued regarding the importance of finding a reasonable medium which will take into consideration concerns for the environment and health as they relate to single use plastic items. Resolution #51/19 Moved by Councillor Pickles . Seconded by Councillor Brenner 1. . That Corr. 03-19 received from Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, with respect to the adoption of a report passed by the Region of Durham on February 27, 2019, regarding the City of Vancouver Single-Use Items Reduction Strategy be endorsed; and 2. That Staff be directed to investigate the legal mechanisms, including by- laws, for the possible banning of single-use plastics. Carried 3 -Cdpo/- PJ(KERJNG Council Meeting Minutes March 25, 2019 7:00 pm -Council Chambers 2. Corr. 04-19 Ralph Walton, Regional Clerk/Director of Legislative Services Region of Durham 605 Rossland Road East Whitby, ON L 1 N 6A3 A brief discussion ensued with Staff being requested to engage with the Region of Durham. Resolution #52/19 Moved by Councillor Brenner Seconded by Councillor Pickles 1. That Corr. 04-19 received from Ralph Walton, Regional Cletk/Director of Legislative Services, Region of Durham, dated March 4, 2019, regarding drafting a streamlined by-law regarding cannabis across Durham Region be received for information; and 2. That Staff be directed to engage with the Region of Durham in the drafting of a by-law. Carried (VII) . Committee Reports a) Report EC 2019-03 of the Executive Committee 1. Chief Administrative Officer Report CAO 05-19 City Centre Project: Project Management and Preliminary Engineering Services Council Decision 1. That Council approve the hiring of Sabourin, Kimble & Associates Ltd .. to provide project management services and undertake the necessary preliminary engineering services associated with the City Centre Project, in accordance with Purchasing Policy 10.03 (c) as the assignment is above $50,000.00; 2. That City staff be authorized to continue negotiations with Sabourin, Kimble & Associates Ltd. in order to finalize a consulting agreement that is in a form satisfactory to the Chief Administrative Officer; 4 -C~0f- p](KERJNG Council Meeting Minutes March 25, 2019 7:00 pm -Council Chambers 3. That the total gross project cost of $500,000.00 (plus HST) be approved for this assignment; 4. That Council authorize the Director, Finance &. Treasurer to finance the net project cost from Capital Budget account 5203.1902.6500; 5. That staff be authorized to enter into discussions with Ontario Pensior:i Board Reality Inc., the owner of Pickering Town Center to cost share the above noted project cost; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 2. Director, Finance & Treasurer, Report FIN 03-19 Statement of the Treasurer Respecting 2018 Remuneration and Expenses of Members of Council. and Council Appointees to Boards, Agencies and Committees Council Decision It is recommended that Report FIN 03-19 of the Director, Finance & Treasurer regarding .the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2018 be received for · information. 3. Director, Corporate Services & City Solicitor, Report CLK 03-19 Boards and Advisory Committees of Council Policy and Terms of Reference Updates Council Decision 1. That Report CLK 03-19 pertaining to updates to Boards and Committees Policy ADM 040 and the Terms of Reference for Pickering Boards and Committees or Council be received; 2. That the changes to Policy ADM 040 included as Attachment #1 to CLK 03- 19 be approved save and except that Section 04.03 of Attachment #1 be amended to read as foilows: Advisory Committees shall prepare an annual report to Council reviewing their goals, objectives a·nd successes in relation to their work plan, and should include a delegation to Council. The substance of the report shall be prepared by the Advisory Committee members, with administrative assistance and policy advice given by Staff; 5 -C~of- p](KERJNG Council Meeting Minutes March 25, 2019 7:00 pm -Council Chambers 3. That the list of Boards and Committees and their respective Terms of Reference included as Attachment#2 to CLK 03-19 be approved; and, 4. That the appropriate City of Pickering officials be authori;rnd to take the necessary 'actions as indicated in this report. 4. Director, Corporate Services & City Solicitor, Report CLK 02-19 Revisions to Code of Conduct Policy ADM 070 and Procedure ADM 070-001 -Changes required through Bill 68, Harmonization of Gifts and Benefits Wording and Housekeeping Matters Council Decision 1. That Report CLK 02-19 respecting changes to the Code of Conduct Policy ADM 070 and Procedure ADM 070-001 be received; 2. That the changes to Policy ADM 070 as outlined in Attachment #1 to CLK 02-19 be approved save and except that the words 'within the City' be struck from Section 04.02 i) and that section 04.04 be amended to add item 04.02 i) as an exception to the maximum acceptable dollar-limit; · 3. That the changes to Procedure ADM 070-001 as outlined in Attachment #2 to CLK 02-19 be approved; 4. That the Mayor and Clerk be authorized to execute an addendum agreement for Integrity Commissioner services to align with the new provisions of Bill 68; · ·' 5. That the draft by-law to amend Procedure By-law #7665/18 as presented in Attachment #3 to CLK 02-19 be enacted; 6. That the draft by-law to confirm the appointment of the Integrity Commissioner and the expanded roles and responsibilities as presented in Attachment #6 to CLK 02-19 be enacted; 7. That a copy ofthis report be forwarded to the Regional Clerk, Regional Municipality of Durham, all Durham Region Municipalities and to the Integrity Commissioner, Guy Giorno, Fasken Martineau Dumoulin LLP; and, 8. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 6 -Cdpof- p](l(ER]N Council Meeting .Minutes March 25, 2019 7:00 pm -Council Chambers Moved by Councillor Pickles Seconded by Councillor Butt Resolution #53/19 That Report EC 2019-03 of the Executive Committee meeting held on March 4, 2019 be adopted. Carried b) . . Report PD 2019-02 of the Planning & Development Committee 1. Director, City Development & CBO, Report PLN 04-19 By-law for the Civic Numbering of Buildings and Properties within the · City of Pickering Council Decision 1. That Couhcil repeal and replace By-law 3503/90 with a new by-law to provide for the civic numbering of buildings and properties within the City of Pickering; and 2. That the draft by-law provided as Appendix I to Report PLN 04-19 be forwarded to Council for enactment. 2. Director, City Development & CBO, Report PLN 05-19 City of Pickering Comments on Proposed Amendment 1 to the Growth Plan for the Greater Golden Horseshoe, 2017 Council Decision 1. That the comments in Report PLN 05-19 on Proposed Amendment 1 to the Growth Plan for the Greater Golden Horseshoe, 2017, be endorsed, and that the Province be requested to: A. revise the lands to be identified within a Provincially Significant Employment Zone, by: 1. excluding the following lands from Zone 3: a. lands designated "Mixed Use Areas -City Centre", (a designated Urban Growth Centre), bounded by the hydro corridor on the east, Bayly Street on the south, Sandy Beach Road on the west, and Highway 401 on the north; and the row of properties along the south side of Bayly 7 -Cdpof- p](KERJNG Council Meeting Minutes March 25, 2019 7:00 pm -Council Chambers Street, west of the hydro corridor, also designated "Mixed Use Areas -Mixed Corridors", as shown on Appendix II; and b. the Durham Live lands generally bounded by the CN Railway lands to the west and north, Church Street to the east, and Bayly Street to south;" . 2. including the following employment areas in Pickering within Zone 3: · a. the Whites Road Prestige Employment Area in the West Shore Neighbourhood on the south side of Highway 401 and west of Whites Road, as shown on Appendix Ill; and b. the Seaton Employment Lands along Highway 407, also referred to as the Pickering Innovation Corridor, as shown on Appendix IV; B. initiate a strategy to financially assist municipalities to service vacant employment lands in strategic locations, removing one of the key barriers to economic growth; C. investigate financial tools (e.g., parking space levy, fuel tax, sales tax, payroll tax, vehicle kilometers travelled tax, highway tolls, development charges, land value capture, property tax, development charges, fare increases, etc.) and funding opportunities to enable the timely implernentation of transportation and other municipal infrastructure and services, to support the · implementation of the Growth Plan; and 2. That a copy of Report PLN 05-19 be forwarded to the Minister of Municipal Affairs and Housing, Members of Parliament for Pickering-Uxbridge and Ajax, the· Region of Durham, and other Durham Area Municipalities. Moved by Councillor Pickles Seconded by Councillor Butt Resolution #54/19 That Report PD 2019-02 of the Planning & Development Committee meeting held on March 4, 2019 be adopted. Carried 8 Council Meeting Minutes March 25, 2019 7:00 pm -Council Chambers (VIII) Reports -New and Unfinished Business 1. Director, Community Services, Report CS 19-19 Security Services Review -Final Report Resolution #55/19 Moved by Councillor Pickles Secqnded by Councillor Brenner 1. That the External Security Services Review, Assessment and Recommendations (2018-12) report, as prepared by Assurance Protection Group Inc., be endorsed in principle; 2. That Council approve a third extension to the contract with Best Guard Security Inc., as set out in Attachment 1 to this report, for a term beginning May 1, 2019 and ending December 31, 2019 for a value of $58,000.00, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 2. Director, Community Services, Report CS 23-19 Repeal of Pickering Museum Village's By-laws -Pickering Museum Village Advisory Committee -Pickering Museum Village Reserve Fund -Pickering Museum Management Board Resolution #56/19 Moved by Councillor Butt Seconded by Councillor Cumming Carried 1. That By-law .563/77 establishing a Pickering Museum Village Advisory Committee be repealed; 2. That By-law 621/77 establishing the Pickering Museum Village Reserve Fund be repealed; 3. That By-law 653/77 establishing the Pickering Museum Management Board for the Pickering Museum Village be repealed;· 9 -C1°f- Pl(KERJNG Council' Meeting Minutes March 25, 2019 7:00 pm -Council Chambers 4. That the Pickering Museum Village Advisory Committee be dissolved; 5. The Pickering Museum Village be added as a standing line item to the Cultural Advisory Committee; 6. That the draft By-law attached to this report be enacted; and, 7. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3. Director, Community Service$, Report CS 25-19 . Council Chamber Flat Roof Replacement -Emergency Purchase Moved by Councillor Pickles Seconded by Councillor Butt Resolution #57 /19 Carried 1. That Council is notified of the quote submitted by Foran's Roofing and Sheetmetal Limited in the amounf of $113,300.00 (HST excluded) in accordance with Section 12.01 Emergency Purchase of the Purchasing Policy; 2. That the total gross project cost of $166,449.00 (HST included), including the amountof the quotation, contingency and other associated costs, and the total net project cost of $149,892.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $149,892.00 as provided for in the 2019 Civic Complex Capital Budget, to be funded from a 15-year internal loan; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried . . 4. Director, Community Services, Report CS 26-19 Conservation Building Reconstruction -Funding Reallocation 10 l Pl Council Meeting Minutes March 25, 2019 7:00 pm -Council Chambers Resolution #58/19 Moved by Councillor McLean Seconded by Councillor Brenner 1. That Council endorse reallocation of $125,000.00 (fire protection system) to the project's contingency for the conservation Building Reconstruction (57 44.1808.6500); 2. That Council authorize the Director, Finance & Treasurer to reallocate fundi_n'g from account 57 44.1808.6500 Conservation Building Reconstruction (furniture, fixtures and equipment) to be used as project contingency, only if required to .meet construction deadlines associated with the Canadian Cultural Spaces Fund grant agreement associated with this project; and, · 3. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Carried 5. Director, Engineering Services, Report ENG 04-19 Centennial Park Baseball Diamond Reconstruction Project -Tender No. T-3-2019 Resolution #59/19 · Moved by Councillor McLean Seconded by Councillor Brenner 1. That Tender No. T-3-2019 as submitted by Loe Pave Construction Ltd. in the total tendered amount of $487,137.16 (HST included) be accepted; 2. That the total gross project cost of $568,235.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $511,713.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost.in the amount of $511,713.00 as follows: a) The sum of $357,000.00 as approved in the 2018 Parks Capital Budget to be financed by the issuance of debentures by The Regional Municipality of Durham over a term not to exceed 10 years; 11 -C1of- p](KE.RJN Council Meeting Minutes March 25, 2019 7:00 pm -Council Chambers b) The sum of $268.00 to be funded from property taxes; c) The sum of $154,445.00 to be funded by a transfer from the Pickering Men's Slow Pitch League Reserve Fund; d) The annual repayment charges in the amount of approximately $42,926.00 be included in the annual Curre.nt Budget for the City of Pickering commencing 2019, or such subsequent year in which the debentures are issued and continuing thereafter until the debenture financing is repaid, e) The Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft By-law ~ttached to this report be enacted; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Having previously declared a conflict of interest; Mayor Ryan relinquished the Chair to Deputy Mayor Ashe and did not take part in the discussion or vote on the following matter. · Deputy Mayor Ashe assumed the Chair. 6. Director, Corporate Services & City Solicitor, Report LEG 04-19 . Veridian Corporation Merger with Whitby Hydro Energy Corporation -Merger Closing Resolution #60/19 Moved by Councillor McLean Seconded by Councillor Cumming 1. ThatReport LEG 04-19 be received; 2. That the .draft resolutions (Attachment Nos. 1 and 2 to this Report) regarding the nomination of Directors and the authorization of Pickering's representative to attend the first shareholders' meeting of Elexicon Corporation be approved; 12 -C~0f- p](KER]N Council ~eeting Minutes March 25, 2019 7:00 pm -Council Chambers 3. That the City of Pickering's representative be authorized to execute the said resolutions on behalf of the City; 4. That a copy of this Report be sent to Veridian Corporation and to Whitby Hydro Energy Corporation; and · 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried Mayor Ryan resumed the Chair. (IX) Motions and Notice of Motions There were no Notice of Motions. (X) By-laws 7682/19 7683/19 7684/19 7685/19 7686/19 7687/19 7688/19 Being a by-law to establish Part Lot 10, Plan 434, designated as Part 2, 40R-30307 and Part Block 25, 40M-1562, designated as Part 3, 40R- 30307 as public highway. Being a by-law to repeal By-law Nos. 563/77, 621/77 and 653/77with rE3spect to the Pickering Museum Village. · Being a by-law to confirm the appointment of Guy W. Giorno as the Integrity Commissioner for the City qf Pickering. Being a by-law to amend By-law 7665/18, which governs the proceedings of Council, any of its committees, the conduct of its Members, and the calling of meetings. Being a by-law to provide for the Civic Numbering of Buildings and Properties in the City of Pickering. · . Being a by-law to establish Block 24, Plan 40M-2.643 as public highway. · Being a by-law to authorize the Centennial Park Baseball Diamond Reconstruction Project in the City of Pickering and the issuance of debentures in the amount of $357,000.00. 13 -C¾of- p](KERJN Council Meeting Minutes March 25, 2019 7:00 pm -Council Chambers Moved by Councillor Pickles Seconded by Councillor Butt Resolution #61 /19 That By-law·Nos. 7682/19 through 7688/19 be approved. (XI) Confidential Council -Public Report ·carried In accordance with the provisions of Section 239 of the Municipal Act and Procedural By-law 7665/18, an In Camera meeting of Council was held prior to the regularly scheduled meeting in that the matters discussed related to; a) the security of the property of the municipality or local board; b) personal matters about an identifiable individual, including municipal or local board employees; c) a proposed or pending acquisition or disposition of land by the municipality or local board; f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. a) Presentation by Assurance Protection Group Inc. (APGI) Re: Security Services Assessment A presentation was provided by APGI and general discussion ensued. Refer to the In Camera minutes for_ further information. [City Clerk has custody and control of the In Camera minutes]. b) Verbal Update from Chief Administrative Officer Re: Acquisition and Disposal of Lands, Seaton Innovation Corridor General discussion ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Moved by Councillor Cumming Seconded by Councillor Ashe Resolution #62/19 14 -C1°f- p](KERJ Council Meeting Minutes March 25, 2019 7:00 pm -Council Chambers That the direction provided to staff at the Closed Meeting of Council regarding the acquisition and disposal of lands in the Seaton Innovation Corridor, be approved. Carried c) Heritage Appointments Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointments to the Heritage Pickering Advisory Committee. Resolution #63/19 .Moved by Councillor Cumming Seconded by Cou~cillor Butt . That Nalisha Asgarali and Paul White be appointed to the Heritage Pickering Advisory Committee for a term ending November 14, 2022 or until a successor is appointed. Carried (XII) Other Business 1. Councillor Brenner advised that he would be bringing forward a Notice of Motion at the April 23 Council meeting with respect to the vision and mission for the City of Pickering as part of the City's changing Strategic Plan. 2. Councillor McLean requested that Staff look into including additional wording on the front agenda pages to provide more context to readers. (XIII) Confirmation By-law By-law Number #7689/19 Councillor Brenner, seconded by Councillor Cumming moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of March 25, 2019. Carried 15 -Cdj;0f- p](KER]NG {XIV) Adjournment Moved by Councillor Cumming Seconded by Councillor Butt That the meeting be adjourned. The meeting adjourned at 7:35 pm. Dated this 25th day of March, 2019. · 16 Council Meeting Minutes March 25, 2019 7:00 pm -Council Chambers S~ n Cassel City Clerk . Carried