Loading...
HomeMy WebLinkAboutApril 1, 2019Gly od DICKERING Executive Committee Meeting Minutes Monday, April 1, 2019 2:00 pm Council Chambers Chair: Councillor Ashe Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: K. Bentley P. Bigioni M. Carpino R. Holborn S. Karwowski J. Hagg S. Cassel C. Rose S. Booker B. Duffield L. Roberts - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Director, Engineering Services - Director, Finance & Treasurer - Fire Chief - City Clerk - Chief Planner - Manager, Capital Projects & Infrastructure - Division Head, Operations - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (11) Delegations There were no delegations (111) Matters for Consideration 1. Director, Community Services, Report CS 01-19 Consulting Services for the Remediation and Demolition of the Tillings Road Operations Centre - Request for Proposal No. RFP -13-2019 1 Gly DICKERING Executive Committee Meeting Minutes Monday, April 1, 2019 2:00 pm Council Chambers Chair: Councillor Ashe A discussion period ensued with staff responding to questions raised with respect to soil remediation, how contaminates are removed and the necessary testing to be competed, as well as the timing and approvals required. Staff provided technical advice with respect to the procedures involved and the various methods of remediation and soil testing. Members noted the importance of the soil being clear of contamination so that the site could be available for a future school, and questioned whether the City was co- ordinating with the Durham District School Board to keep them apprised of the timelines and process. Members raised further questions regarding the list of bidders for the RFP submission, with staff advising that further information would be provided to Members prior to the Council Meeting on April 23, 2019. Recommendation Moved by Mayor Ryan Seconded by Councillor Butt 1. That Proposal No. RFP -13-2019 submitted by Cambium Inc. in the amount of $144,754.30 (HST included) be accepted; 2. That the total gross project cost of $189,954.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $171,059.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $171,059.00 by a transfer from the future sale of land; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 2. Director, Engineering Services, Report ENG 02-19 Asphalt Resurfacing on Various City Streets - Tender No. T-4-2019 A discussion period ensued with Members inquiring about the use of Federal Gas Tax Funding as opposed to debt financing for the project. Further questions were raised regarding whether there were any mechanisms in place to use the Gas Tax funds for addressing emergency road treatments on City roads, as well as for priority projects for 2 Gly DICKERING Executive Committee Meeting Minutes Monday, April 1, 2019 2:00 pm Council Chambers Chair: Councillor Ashe various borderline projects. Staff indicated that further research would be required prior to confirming this option. Recommendation Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Tender No. T-4-2019 for Asphalt Resurfacing on Various City Streets as submitted by Four Seasons Site Development Ltd. in the total tendered amount of $1,920,646.88 (HST included) be accepted; 2. That the total gross project cost of $2,191,813.00 (HST included), including the tendered amount, a contingency and other associated costs, and the total net project cost of $1,973,796.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $1,973,796.00 as follows: a) The sum $1,597,936.00 as approved in the 2019 Capital Budget to be funded by a transfer from the Federal Gas Tax Reserve Fund; b) The sum of $175,686.00 be financed by the debenture financing approved for the Westney Road — Road Reconstruction Project in Report ENG 15- 18, c) The sum of $100,087.00 as approved in the 2019 Capital Budget — Development Projects to be funded by a transfer from the Development Charges — City Share Reserve; d) The sum of $100,087.00 as approved in the 2019 Capital Budget — Development Projects to be funded by a transfer from the Development Charges — Roads & Related Reserve Fund; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3. Director, Finance & Treasurer, Report FIN 04-19 Commodity Price Hedging Agreement Report Recommendation 3 Carried Gly DICKERING Executive Committee Meeting Minutes Monday, April 1, 2019 2:00 pm Council Chambers Chair: Councillor Ashe Moved by Mayor Ryan Seconded by Councillor McLean It is recommended that Report FIN 04-19 from the Director, Finance & Treasurer regarding commodity price hedging agreements be received for information. Carried (IV) Other Business 1. Councillor Butt gave notice that he would be bringing forward a Notice of Motion at the April 23rd Council meeting with respect to recycling and waste diversion practices. (V) Adjournment Moved by Councillor McLean Seconded by Councillor Butt That the meeting be adjourned. The meeting adjourned at 2:25 pm. 4 Carried