HomeMy WebLinkAboutApril 1, 2019Gly od
DICKERING
Executive Committee
Meeting Minutes
Monday, April 1, 2019
2:00 pm Council Chambers
Chair: Councillor Ashe
Present:
Mayor Ryan
Councillors:
K. Ashe
M. Brenner
S. Butt
I. Cumming
B. McLean
D. Pickles
Also Present:
K. Bentley
P. Bigioni
M. Carpino
R. Holborn
S. Karwowski
J. Hagg
S. Cassel
C. Rose
S. Booker
B. Duffield
L. Roberts
- Director, City Development & CBO
- Director, Corporate Services & City Solicitor
- Director, Community Services
- Director, Engineering Services
- Director, Finance & Treasurer
- Fire Chief
- City Clerk
- Chief Planner
- Manager, Capital Projects & Infrastructure
- Division Head, Operations
- Committee Coordinator
(1) Disclosure of Interest
No disclosures of interest were noted.
(11) Delegations
There were no delegations
(111) Matters for Consideration
1. Director, Community Services, Report CS 01-19
Consulting Services for the Remediation and Demolition of the
Tillings Road Operations Centre
- Request for Proposal No. RFP -13-2019
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Gly
DICKERING
Executive Committee
Meeting Minutes
Monday, April 1, 2019
2:00 pm Council Chambers
Chair: Councillor Ashe
A discussion period ensued with staff responding to questions raised with respect to soil
remediation, how contaminates are removed and the necessary testing to be competed,
as well as the timing and approvals required. Staff provided technical advice with
respect to the procedures involved and the various methods of remediation and soil
testing. Members noted the importance of the soil being clear of contamination so that
the site could be available for a future school, and questioned whether the City was co-
ordinating with the Durham District School Board to keep them apprised of the timelines
and process.
Members raised further questions regarding the list of bidders for the RFP submission,
with staff advising that further information would be provided to Members prior to the
Council Meeting on April 23, 2019.
Recommendation
Moved by Mayor Ryan
Seconded by Councillor Butt
1. That Proposal No. RFP -13-2019 submitted by Cambium Inc. in the amount of
$144,754.30 (HST included) be accepted;
2. That the total gross project cost of $189,954.00 (HST included), including the
amount of the proposal and other associated costs, and the total net project cost
of $171,059.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the net project
cost of $171,059.00 by a transfer from the future sale of land; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
2. Director, Engineering Services, Report ENG 02-19
Asphalt Resurfacing on Various City Streets
- Tender No. T-4-2019
A discussion period ensued with Members inquiring about the use of Federal Gas Tax
Funding as opposed to debt financing for the project. Further questions were raised
regarding whether there were any mechanisms in place to use the Gas Tax funds for
addressing emergency road treatments on City roads, as well as for priority projects for
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Gly
DICKERING
Executive Committee
Meeting Minutes
Monday, April 1, 2019
2:00 pm Council Chambers
Chair: Councillor Ashe
various borderline projects. Staff indicated that further research would be required prior
to confirming this option.
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Brenner
1. That Tender No. T-4-2019 for Asphalt Resurfacing on Various City Streets as
submitted by Four Seasons Site Development Ltd. in the total tendered amount
of $1,920,646.88 (HST included) be accepted;
2. That the total gross project cost of $2,191,813.00 (HST included), including the
tendered amount, a contingency and other associated costs, and the total net
project cost of $1,973,796.00 (net of HST rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $1,973,796.00 as follows:
a) The sum $1,597,936.00 as approved in the 2019 Capital Budget to be
funded by a transfer from the Federal Gas Tax Reserve Fund;
b) The sum of $175,686.00 be financed by the debenture financing approved
for the Westney Road — Road Reconstruction Project in Report ENG 15-
18,
c) The sum of $100,087.00 as approved in the 2019 Capital Budget —
Development Projects to be funded by a transfer from the Development
Charges — City Share Reserve;
d) The sum of $100,087.00 as approved in the 2019 Capital Budget —
Development Projects to be funded by a transfer from the Development
Charges — Roads & Related Reserve Fund; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
3. Director, Finance & Treasurer, Report FIN 04-19
Commodity Price Hedging Agreement Report
Recommendation
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Carried
Gly
DICKERING
Executive Committee
Meeting Minutes
Monday, April 1, 2019
2:00 pm Council Chambers
Chair: Councillor Ashe
Moved by Mayor Ryan
Seconded by Councillor McLean
It is recommended that Report FIN 04-19 from the Director, Finance & Treasurer
regarding commodity price hedging agreements be received for information.
Carried
(IV) Other Business
1. Councillor Butt gave notice that he would be bringing forward a Notice of Motion at the
April 23rd Council meeting with respect to recycling and waste diversion practices.
(V) Adjournment
Moved by Councillor McLean
Seconded by Councillor Butt
That the meeting be adjourned.
The meeting adjourned at 2:25 pm.
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Carried