The URL can be used to link to this page

Home My WebLink AboutENG 03-19-C¾of~ P1CKER1NG Report to Council Report Number: ENG 03-19 Date: April 23, 2019 From: Richard Holborn Director, Engineering Services Subject: Brock Road Sidewalk Reconstruction, Joseph Street to Lane Street -Tender No. T-21-2019 -File: A-1440 Recommendation: 1. That Tender No. T-21-2019 for Brock Road Sidewalk Reconstruction from Joseph Street to Lane Street as submitted by Emmacon Corp. in the total tendered amount of $114,463.35 (HST included) be accepted; 2. · That the total gross project cost of $131,560.00 (HST included), including the tendered amount, a contingency, other associated costs, and the total net project cost of $118,474.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost in the amount of $118,474.00 as follows: a) The sum of $110,000.00 as approved in the 2018 Sidewalks Capital Budg·et be increased by $8,474.00 to be funded by a transfer from the Federal Gas Tax Reserve Fund; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: As part of the 2018 Sidewalks Capital Budget, the Brock Road Sidewalk Reconstruction, Joseph Street to Lane Street was approved as a construction project. Tender No. T-21-2019 was issued on Tuesday, February 5, 2019 with a tender closing date of Wednesday, February 27, 2019. Eleven companies submitted a bid for this project. The low bid of $114,463.35 (HST included) submitted by Emmacon Corp. is recommended for approval. The total gross project cost is estimated at $131,560.00 (HST included) with an estimated total net project cost of $118,474.00 (net of HST rebate). 92 93 ENG 04-19 Subject: Brock Road Sidewalk Reconstruction, Joseph Street to Lane Street Tender No. T-21-2019 Financial Implications: 1. Tender Amount Tender No. T-21-2019 HST (13%) Total 2. Pro·ect Costin Summar Tender No. T-21-2019 Brock Road Sidewalk Reconstruction, Joseph Street to Lane Street Associated Costs Materials Testing Federal Gas Tax Sponsor Sign Construction Contingency ( 10%) Sub Total -Costs HST (13%) Total Gross Project Cost HST Rebate (11.24%) Total Net Project Cost 3. Approved Source of Funds Expense Code Source of Funds 5323.1805.6255 Federal Gas Tax Additional Funds Required Federal Gas Tax I Net project cost (over)under approved funds Budget $110,000.00 $110,000,00 April 23, 2019 Page 2 $101,295.00 13,168.35 $114,463.35 $101,295.00 3,000.00 2,000.00 10,130.00 $116,425.00 15,135.00 $131,560.00 ($13,086.00) $118,474.00 Required $110,000.00 8A74.00 $118,474.00 ($8,474.oo) 1 Although the estimated net project cost has resulted in an over expenditure of $8,474.00, mainly due to carrying a construction contingency, this over expenditure will be funded by Federal Gas Tax savings to be realized in the 2019 Roads Projects Capital Budget -Asphalt Resurfacing on Various City Street projects. ENG 04-19 Subject: Brock Road Sidewalk Reconstruction, Joseph Street to Lane Street Tender No. T-21-2019 April 23, 2019 Page 3 Discussion: As part of the 2018 Sidewalks Capital Budget, Brock Road Sidewalk Reconstruction, Joseph Street to Lane Street, was approved as a construction project. Tender No. T-21-2018 was issued on October 16, 2018 with 7 bidders responding. Due to prices received not being favourable, and well above budget, the tender was not awarded, and was to be reissued in 2019. Tender No. T-21-2019 was issued on Tuesday, February 5, 2019 and closed on Wednesday, February 27, 2019 with 11 bidders responding. The low bid submitted by Emmacon Corp. is recommended for approval. The total gross project cost is estimated at $131,560.00 (HST included), with an estimated total net project cost of $118,474.00 (net of HST rebate). References for Emmacon Corp., and their Waste Management Plan have been reviewed and are deemed acceptable by the Manager, Capital Projects & Infrastructure. The City's Health & Safety Policy form, and a current Clearance Certificate issued by the Workplace Safety & Insurance Board has been submitted to the City by Emmacon Corp. The Certificate of Insurance has been reviewed by the Manager, Budgets & External Audit and is deemed acceptable. In conjunction with staff's review of the contractor's previous work experience the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Engineering Services Department recommends acceptance of the low bid submitted by Emmacon Corp., for Tender No. T-21-2019 in the amount of $114,463.35 (HST included), and that the total net project cost of $118,474.00 (net of HST rebate) be approved. Attachments: 1. Supply & Services Memorandum dated February 28, 2019 2. Record of Tenders Opened and Checked 3. Location Maps 94 95 ENG 04-19 Subject: Brock Road Sidewalk Reconstruction, Joseph Street to Lane Street Tender No. T-21-2019 Prepared By: '• Kevinfahill, CET, CRS Seni 1 Coordinator, Capital Projects -~k ~ ooker er,.Capital Projects & Infrastructure Ray Ro igues Manager, Supply & Services KC:mjh Recommended for the consideration April 23, 2019 Page 4 Approved/Endorsed By: Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer of Pickerul ;/at_. J,.,;, 2.of Cf Tony Prevedel, P.Eng. Chief Administrative Officer ATTACHMENT#._ ...... TOREPORT# Ff\!(;() 3 ·-f '( __ i_of ~ -C40/-P1CKER1NG Memo To: Richard Holborn February 28, 2019 From: ~opy: Subject: Director, Engineering Services Jacqueline Charles Senior Purchasing Analyst Administrative Assistant, Engineering Services Manager, Supply & Services Tender No. T-21-2019 Tender for Brock Road Sidewalk Reconstruction Joseph Street to Lane Street Closed: Wednesday, February 27, 2019 -2:00pm · File: F-5400-001 Tender No. T-21-2019 was advertised on the City's website on February 5, 2019. Eleven (11) -companies have submitted a bid for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been completed and confirmed with the Record of Tender attached. The unsuccessful Bidder's tendering deposit, other than a bid bond, shall be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03 (w). Three (3) bids have been retained for review at this time and are attached. Pursuant to Information to Bidders Item 26 and Tendering Specifications Item 19, the following documentation will be requested of Emmacon Corp; for your review during the evaluation stage of this tender call. Please advise if Supply & Services is to proceed with collecting the following documentation: (a) A copy of the City's Health and Safety Policy form currently dated and signed; (b) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; · (c) The City's certificate of insurance or approved alternative form completed by the Bidder's agent, broker or insurer; and (d) Waste Management Plan. A budget of$ 110,000 was provided to Supply & Services for this procurement. 96 .ATTACHMENT# I_ . REPOf{TtL_jp/9 0 3 ·-f °/ __ :2_. of. ?--If the recommendation to award exceeds the budgeted amount, refer to Financial Control Policy Item 11 for additional instructions. In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out below excludes HST. As such, in accordance with Purchasing Policy Item 06.11, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is: (b) Over $75,000 and up to $250,000 the Manager may approve the award, subject to the approval of the Director, Treasurer and CAO. Please include the following items in your memo: 1. if Items (a) through (b) noted above are acceptable to the Co-ordinator, Health & Safety or designate, if required; 2. if Item (c) is acceptable to the Manager, Budgets & Internal Audit; 3. if the list of subcontractors is acceptable to Engineering Services; 4. if Item (d) is acceptable to Engineering Services; 5. any past work experience with low bidder Emmacon Corp. including work location; 6. without past work experience, if reference information is acceptable to Engineering Services; 7. the appropriate account number(s) to which this work is to be charged; 8. the budget amount(s) assigned thereto; 9. Treasurer's confirmation of funding; 10. related departmental approvals; and 11. related comments specific to the project. After receiving CAO's approval, an approved "on-line" requisition will be required to proceed. Enquiries can be directed to the City's website for the unofficial bid results as read out at the public tender opening or to Supply & Services. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. JC Attachments (5) February 28, 2019 97 Tender No. T-21-2019 Page 2 City of Pickering. Record of Tenders Open·ed and Checked . . Tender Description: Brock Road Sidewalk Reconstruction -Joseph St. to Lane St. . . .. Tender _No.: T-21-201-9 Date:, · -·wednesday;--February 21;-2019 Time: ·_ Approx. 2: 15 pm Local Time -Bidder Name Total Tendered Amount Bidder S'ign In Comments Aqua Tech Solutions Inc. $ 158' I' 8 · 3/o Emmacon Corp. $·J1'-f . (f l/3 · 35 Blackstone. Paving· and $ /35 ?l/7 · Cf? Consturction RA Crete-Scape Ltd $ 2.2-3 858 -bS IPAC· Paving Ltd $ .1 ?-I :).ljq .. oo Bennington Construction <t / :2. 0 7<-f+-73 Ltd. - Onesite Contracting Inc -<f I :>-8 01"":/-30 yp1~ · Otl')er he information is strictly prelimin ng review and verification of conformance to terms, conditions and specifications. co ·CX> Pagel 1 co co . City of Pickering Record o_f Tenders Opened and Checked Tender Description: Brock Road Sidewalk Reconstruction -Joseph St. to Lane St. Tender No.: T-21-2019 · Date: Wednesday, February 27, 2019 Time: Approx. 2: 15 pm Local Time Bidder Name Total Tendered Amount· Bidder Sign In Serve Construction . $ I 'S·t )..SS·SD / ~ Melrose paving Co. Ltd $ 15~ q :;1-6 .. D 3 ~7J? f e<::_ 'I /,l,f>iiL<d'.'i .. Aloia Bros. Concrete $ I I Cf q 33 . 7 <-f-Contractors Ltd. Forest Contractors Ltd. $ /~4 5S8--f{-3 9a)JY~ .. $ ,,.._ City S~aff_resen~ Other '(',,,_.11.✓...., '?tt - ~ -v - Comments - T~e inform~tion is strictly preliminary, pending review and verification of conformance to terms, conditions and.specifications. ~age l 2 Engineering Services Department Tender No. T-21-2019 Brock Road Sidewalk Reconstruction, Joseph Street to Lane Street 1-z 0 2 w [t j 0 Location Map -Brock Road Sidewalk -Joseph Street to Lane Street 100