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HomeMy WebLinkAboutJanuary 28, 2019Pl Present: Mayor Ryan. Councillors: K. Ashe M. Brenner · S. Butt I. Cumming B. McLean D. Pickles Also Present: -Chief Administrative Officer -Director, City Development & CBO Council Meeting Minutes January 28, 2019 7:00 pm -Council Chambers T. Prevedel K. Bentley P. Bigioni M. Carpino J. Yoshida -Director, Corporate Services & City Solicitor R. Holborn S. Karwowski S. Cassel F.Jadoon R. Michaud -Director, Community Services -Deputy Fire Chief -Director, Engineering Services -Director, Finance & Treasurer -City Clerk -Manager, Economic Development & Strategic Projects -(Acting) Deputy Clerk (I) Invocation Mayor Ryan called-the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. . 1 Council Meeting Minutes January 28, 2019 7:00 pm -Council Chambers (Ill) Adoption of Minutes Resolution #30/19 Moved by Councillor Pickles Seconded by Councillor Brenner In Camera Council Meeting Minutes, December 1 o,· 2018 Council Meeting Minutes, December 10, 2018 Executive Committee Minutes, January 7, 2019 Planning & Development Committee Minutes, January 7, 2019 (IV) Presentations Michael Angemeer, President/CEO Veridian Connections Carried Michael Angemeer, President/CEO, Veridian Connections, appeared before Council to present an award recognizing the City of Pickering as one of Veridian's Conservation Champions for achieving outstanding conservation results in 2017. Mr. Angemeer stated that since 2013, the City's various retrofit projects have resulted in a total savings of 59.40 kW and 4,671,791 kWh, the equivalent of powering 6,2·29 homes a month. He added that Veridian has been proud to work alongside the City of Pickering in their commitment to energy efficiency and sustainability and looks forward to continuing to support the City with their energy saving initiatives. (V) Delegations Resolution #31 /19 Moved by Councillor McLean Seconded by Councillor Brenner That the rules of procedure be suspended to allow an additional delegation who had requested to speak after the publication of the Council agenda. 2 Carried on a 2/3 Majority Pl 1. Clint Scott Council Meeting Minutes January 28, 2019 . 7:00 pm -Council Chambers Pickering Auxiliary Rescue Association (PARA) Re: 2018 Year in Review & 2019 Strategi'c Plan Colin Thompson, Unit Leader, PARA, appeared before Council, and with the aid of a power point presentation, provided an overview of the Pickering Auxilia·ry Rescue Association (PARA)'s 2018 Year in Review & 20t9 Strategic · Plan. He stated that PARA has been a presence in the community serving Pickering and broader Durham for over 50 years providing a multitude of search and rescue services. Mr. Thompson stated that PARA's services run from late March to mid- November and that they actively provide patrols from Victoria Day to Thanksgiving weekend. He provided a historical tasking summary of PARA's Marine Search & Rescue over the past few years. He continued providing an overview of the 2019-2021 Strategic & Business Plan noting that there was a focus· on strengthening the organization, developing crews, ensuring SAR readiness and also planning for the future. Four goals are identified in the Plan to achieve this: Community Awareness, Ass.et Management, Succession Planning and Financial Strength. Mr. Thompson advised Council that one of their main objectives is to raise funds to replace aging vessels that date back to the 1990's. He also advised that they were consulting with Pickering Fire Services to inquire about partinering for near shore search and rescues and what type of vessel would best provide that ability. Discussion ensued with Members enquiring about partnerships with the Durham Regional Police Services (DRPS) and local Fire Departments to share equipment as needed. Membe,rs also expressed their thanks to PARA and their volunteers for the work they do in the community on behalf of the residents of Pickering. 2. Abigail Sampson Re: Public Consultations and Community Engagement Regarding Cannabis !sues Abigail Sampson, Resident of Ward 2, appeared before Council to express her interest in the upcoming public consultations and community engagement regarding cannabis issues and urged Council to hold the public consultations as soon as possible. She provided an overview of the benefits of the use of cannabis for medicinal purposes and spoke to the potential economic growth 3 Council Meeting Minutes January 28, 2019 7:00 pm ~ Council Chambers for the City of Pickering and the Region of Durham for opting in to retail cannabis stores. 3. Tiara Sillet Natural Budz Re: Cannabis Consultations and Community Engagement Tiara Sillet, Owner of Natural Budz in Pickering, a Cannabis Education and Patient Intake Centre, appeared before Council to clarify some of the myths around cannabis noting that recreational cannabis is safer and healthier than alcohol. She stated that revenues from cannabis would greatly reduce the tax base for the residents of the City of Pickering. Ms. Sillet submitted a petition to the City Clerk requesting that the City of Pickering support the legalization of .cannabis consumption through positive collaboration·and offered her services to the municipality to educate the community. (VI) Correspondence 1. Corr.01-19 Tenzin Shomar, Chair, Durham Youth Council Youth Councillor, Municipality of Clarington Kyle. Fitzgerald, Past Chair, Durham Youth Council Youth Councillor, City of Oshawa info@DurhamYC.ca Moved by Councillor Pickles Seconded by Councillor Butt Resolution #32 /19 That Corr. 01-19 received from the Durham Youth Council providing a brief overview of their organization and advising of their plans to appear before Council in the near future be received for information 2. Corr. 02-19 Michael Angemeer President and CEO Veridian Corporation 55 Taunton Road East Ajax, ON L 1T 3V3 Carried 4 -C~0 /- ·p](KER] Council Meeting Minutes January 28, 2019 7:00 pm -Council Chambers Discussion ensued with Members questioning the timeline for the establishment of the new Board Members and how independent Board Members would be selected to ensure a broad and diverse representation on the new Board. Moved by Councillor Pickles Seconded by Councillor Butt Resolution #33/19 Caried That Corr. 02-19 received from Michael Angemeer, President and CEO, Veridian Corporation, seeking Council endorsement to extend the nominations and appointments of the current Pickering nominated independent directors until the closing of the merger or until their successors are elected or appointed be endorsed.· ViJ) Committee Reports a) Report EC 2019-01 of the Executive Committee 1. Chief Administrative Officer Report CAO 01-19 City of Pickering Magazine Council Dedsion Carried 1. · That Council approve, in principal, the creation of a new City of Pickering magazine, intended to be delivered to all Pickering households; 2. That Council approve, in principal, to sole-source the project management of the magazine to Graymatter Marketing Solutions; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 5 -_C~of-Council Meeting Minutes January 28, 2019 7:00 pm -Council Chambers 1 KER] 2. Director, Engineering Services, Report ENG 01-19 Municipal Bridge Maximum Gross Vehicle Weight Restrictions -By-law to establish a load limit for certain bridges under the jurisdiction of the City of Pickering Council Decision · 1. That the attached draft By-law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of The Corporation of the City of Pickering be enacted; and 2. That the appropriate ~:lfficials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Resolution #34/19 Moved by Councillor Cumming Seconded by C_ouncillor Brenner That Report 2019-01 of the Executive Committee meeting held on January 7, 2019 be adopted. Carried b) Report PD_ 2019-01 of the Planning & Development Committee 2. Director, Corporate Services & City Solicitor, Report LEG 01-19 Transfer of Lands to the Region of Durham for Kington Road (Highway 2) Bus Rapid Transit Project -Part of Wilanna Avenue, Registered Plan 489, Pickering, designated as Parts 1 and 2, Plan 40R-30190 · -Part of Lot 18, Registered Plan 489, Pickering, designated as Parts 3 and 4, Plan 40R-30190 Council Decision 1. That Part of Wilanna Avenue, Registered Plan 489, Pickering, designated as Parts 1 and 2, Plan 40R-30190 and Part of Lot 18, Registered Plan 489, Pickering, designated as Parts 3 and 4, Plan 40R-30190 be declared surplus to the needs of the City of Pickering and be transferred to the Regional Municipal of Durham for nominal consideration; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. 6 Council Meeting Minutes January 28, 2019 7:00 pm -Council Chambers Resolution #35/19 Moved by Councillor Pickles Seconded by Councillor McLean That Report 2019-01. of the Planning & Development Committee meeting held on January 7, 2019 be adopted save and except Item 1. 1. Director, City Development & CBO, Report PLN O 1-19 Zoning By-law Amendment Application A 05/18 King Mushroom Investments Part of Lot 18, Range 3, ow Parts 1 to 7, Plan 40R-7994 (985 Brock Road) Carried Discussion ensued with regards to the rezoning for site plan issues for the Durham Live development and whether the City is involved in this process. Staff advised that they are aware of the efforts on the part of the property owner to secure the lands needed for road improvements; however, only regional staff have been involved in these meetings to discuss the options and the benefits of the land transactions. Resolution #36/19 Moved by Councillor Pickles Seconded by Councillor McLean \ 1. That Zoning By-:law Amendment Application 1A 05/18, submitted by King Mushroom Investments, to permit "office-associated commercial establishment", "personal service shop", "printing establishment" and "vehicle repair shop" uses on lands municipally known as 985 Brock Road be approved, and that the draft Zoning By-law Amendment as set out in Appendix I to Report PLN 01-19 be forwarded to Council for enactment. (VIII) Reports -New and Unfinished Business 1. Chief Administrative Officer Report CAO 02-19 . Additional Cost of Municipal Services Design for the · Pickering Innovation Corridor -"Seaton Community 7 Carried PI Council Meeting Minutes January 28, 2019 7:00 pm -Council Chambers Discussion ensued with Members enquiring about the need for additional funding for this project and impacts to the City's budget. · Staff indicated that it is not uncommon when developing raw piece of lands that additional costs may be required to ensure that the infrastructure meets the regional and provincial guidelines, including the need for additional environmental assessments and surveys. It was noted by Staff that the costs for this project will be allocated to the 2018 capital budget and that they will be recovered in the future when the City sells the lands. · Moved by Councillor Pickles Seconded by Councillor Butt Resolution #37 /19 1. · That the additional fee proposal submitted by Sabourin Kimble & Associates Ltd. in the amount of $270,000.00 (plus HST) for the change in scope of work to undertake the necessary studies and design work associated with the provisions of the municipal services for the Kubota Canada Ltd. site and other lands within the Pickering Innovation Corridor be accepted, in accordance with the Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 2. That the total net project cost of $610,560.00 be revised· to $875,136.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to fund the revised net project cost of $875,136.00 from Capital Budget account 5203.1802.6265; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 2. Chief Administrative Officer Report CAO 03-19 Contract Agreement -Creative Class Group -Speaking and Content Engagement Agreement Discussion ensued with Members enquiring about the location selected to host the event being in Toronto rather than Pickering. Staff advised that the Toronto and Region Board of Trade has partnered with the City of Pickering to host this event to attract multinational companies and promote future economic developmentin Pickering's Highway 407 corridor and the eastern portion of the· GTA. Staff further advised that the Toronto location would provide greater ability to showcase the City. 8 Pl Council Meeting Minutes January 28, 2019 7:00 pm ~ Council Chambers Resolution #38/19 Moved by Councillor Cumming Seconded by Counci_llor Pickles 1. That Council provide 2019 pre-budget approval in the amount of $60,000 plus HST (account 212f2394.0000), to cover the event costs for 'Your City. Your Business' including speaking fees, and that staff be directed to seek sponsorship funding to offset these costs; 2. That the Mayor and City Clerk be authorized to execute the contract agreement with Creative Class Group set out in Attachment 1 of this report, subject to minor revisions as may be.required by the Chief Administrative Officer, and the Director, Corporate Services & City Solicitor; 3. That a copy of the report be forwarded to the Region of Durham, Region of York, City of Markham, Infrastructure Ontario, and the Ministry of Economic Development, Job Creation and trade; and 4. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. · Carrieq (IX) Notice of Motions There were no notices of motion. (X) By-laws 7673/19 Being a by-law to stop-up and close Part of Lot 25 and Part of the Road Allowance between Lots 24 and 25, Concession 3, Pickering, designated as Part 2, 40R.:29947 as a public highway. ·· 7674/19. Being a by-law to limit the gross vehicle weight of any vehicle or any class · thereof passing over a bridge under the jurisdiction of the Corporation of the City of Pickering pursuant to the Highway Traffic Act, R.S.O. 1990, c.H.8, as amended. 7675/19 Being a by-law to amend Restricted.Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 18, Range 3, Now Parts 1 to 7, Plan 40R-7994 (A 05/18. 9 Pl Coun.cil Meeting Minutes January 28, 2019 7:00 pm -Council Chambers 7676/19 Being a by-law to amend Schedule A of By-law 7362/14 appointing Inspectors Moved by Councillor Pickles Seconded by Councillor Brenner Resolution #39/19 That By-law Nos. 7673/19 through 7676/19 be approved. (XI) Confidential Council -Public Report Carried· In accordance with the Procedural By-law 7665/18 and the provisions of the Municipal Act; an In Camera meeting of Council was held prior to the regularly scheduled meeting in that the matters discussed related to personal matters about an identifiable individual. a) Regional Appointments Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for nominations to Durham Regional Committees. Resolution #40/19 Moved by Councillor Cumming Seconded by Councillor Butt That the following individuals be nominate_d to· Durham Region Council for their consideration as follows: i) Durham Agricultural Advisory Committee Gord (Fuzz) Taylor ~urham Environmental Advisory Committee Dr. Ozair Chaudhry 10 Council Meeting Minutes January 28, 2019 . 7:00 pm -Council Chambers ii) Durham Region Transit Advisory Committee · Abdul Macci Carried (XII) Other Business 1) Councillor Ashe inquired about the viability of establishing an online ploughing map similar to that of the Town or Ajax. The CAO indicated that staff are currently reviewing this type of application. 2) Councillor Ashe inquired about the possibility of the City implementing an electronic on-street parking permit program similar to that of the Town of Ajax. The CAO advised that he would review this with staff. 3) Councillor McLean requested that By-law Services revisit the current parking situation on Sandy Beach Road and stated that there were several tractor trailers parked on the side of the street creating fumes from idling for long periods of time and traffic issues and disruption for area residents. He further mentioned the need to review the efficiencies in the practice of naving 2 by-law enforcement officers in a vehicle for snow enforcement at this time of the year. 4) Councillor Brenner commended Operations staff for their efforts for the snow clearing over the weekend and suggested that the City needs to address the on street parking issues to ensure ploughs can clear the snow when needed. 5) Councillor Brenner gave notice that he would be bringing forward a Notice of Motion at the February Council meeting regarding a Safe Community Neighbourhood Safety Strategy. 6) Councillor Cumming inquired about property standards in the City and whether · there was a mechanism in place for residents who do not clear away fallen leaves which create drainage problems in certain neighborhoods once the ice an~ snow forms on top of them. Staff indicated that property standards are managed through the Clean & Clear By-law on a complaint basis and when complaints are received, staff investigate and act accqrdingly. (XIII) Confirmation By-law By-law Number #7677 /19 11 Council Meeting Minutes January 28, 2019 7:00 pm -Council Chambers Councillor Ashe, seconded by Councillor Butt moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of January 28, 2019. (XIV) Adjournment Moved by Councillor Cumming Seconded by Councillor McLean That the meeting be adjourned at 8:28pm. Dated this 28th day of January, 2019. 12 Susyn Cassel City Clerk Carried Carried