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HomeMy WebLinkAboutDecember 10, 2018Present: Mayor Ryan Councillors: K.Ashe M. Brenner S. Butt· I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley · P. Bigioni M. Carpino J. Hagg R. Holborn S. Karwowski S. Cassel M. Gadzovski D. Shields V. Plouffe K. Thompson M. Jones L. Roberts -ChiefAdministrativ~ Officer -Director, City Development & CBO Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers -Director, Corporate Services & City Solicitor -Director, Community Services -Fire Chief -Director, Engineering Services -Director, Finance & Treasurer -Incoming City Clerk -Division Head, Water Resources & Development Services -City Clerk -Manager, Facilities Capital Projects -Manager, Municipal Law Enforcement Services -Supervisor, Taxation -Committee Coordinator (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. 1 Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers (Ill) Adoption of Minutes Resolution #01/18 . Moved by Councillor Brenner Seconded by Councillor Butt Special Council Meeting Minutes, October 9, 2018 Inaugural Meeting of Council, December 3, 2018 (IV) Delegations 1. Sergeant Jason Bagg, Project Manager Durham Regional Police SeNice Re: Update on DRPS Body Worn Camera Unit Carried Sergeant Jason Bagg, Project Manager, Durham Regional Police SeNices, appeared before Council to provide an update with respect to the Body Worn Camera project · currently underway with Durham Regional Police SeNice. He noted this would be a one year pilot project, which began in June of 2018 and will continue through June, 2019. He stated their mission was to determine a cost benefit analysis on the values of body worn cameras. He stated this would provide information on the accuracy and quality of evidence produced as well as the effectiveness of the devices.-The project would also enhance accountability and trust for both DRPS members and the community. A discussion period ensued with Members seeking clarification on the monitoring with respect to privacy issues, archiving, as well as any potential impact on their day to day operations. They also questioned whether the SIU would have access to the videos, and what level of acceptance existed among officers. Council questioned who would make the decision to continue the project beyond 2019. 2. Sylvia Barkey Re: Seeking Exemption for a Farm Landfill Project Sylvia Barkey, along with her son and husband appeared before Council to seek an exemption for a farm landfill project. She provided information in relation to the last phase of their restoration project on their farm lands located at the north end of Pickering. She noted that over the last phase of their project, they had peeled back several acres, removing a layer and replacing with quality topsoil to bring the levels up 2 -Qq;of-Council Meeting_ Minutes December 10, 2018 7:00 pm -Council Chambers Pl KER] at their own costs. She stated they are the fifth generation farmers on this land, and noted through the first phase of their project, they have improved their lands, resulting in a record crop this year, noting there was more work to do. She stated that with the changes in City of Pickering policies and the resulting fees being proposed, it would be unaffordable for them to contine with the final phase of this project. Concerns were also noted with respect to the quality of the topsoil should fill be received from development projects. They respectfully requested that Council consider a revision to the by-law to make an exceptio,n in order for them to continue their restoration project. 3. Kim Wright Vice President, Public Affairs Hill-Knowlton Strategies Re: Report LEG 08-18 Cannabis Regulation Kim Wright, Vice President, Public Affairs, Hill-Knowlton Strategies, appeared before Council on behalf of Fire & Flower, a retailer based in Alberta with 10 fully operational Cannabis locations. She stated they' will be applying for up to 75 licences for retail sales of cannabis in Ontario. She provided background information on the Province's regulations and how they are moving forward. She stated that should municipalities opt out, future funding would be unavailable. Ms. Wright provided an overview of the current-stores operating in Alberta, outlining the products and how they are displayed, noting they are safely secured. She also noted that patrons must show identification at the door, and again when making purchases. A question and answer period ensued with Members questioning resident concerns and what form of protection was in place. Members also questioned recreational versus medicinal use as well as the types of products and how they are packaged. (V) Correspondence 1. Corr. 74-18 Debbie Shields City Clerk Resolution #02/18 Moved by Councillor Brenner Seconded by Councillor McLean 3 Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers That Corr. 74-18 received from Debbie Shields, City Clerk requesting endorsement of Council representation on various Advisory Boards and Committee be endorsed. 2. Corr. 75-18 Debbie Shields City Clerk Resolution #03/18 Moved by Councillor Brenner Seconded by Councillor McLean Carried That Corr. 75-18 received from Debbie Shields, City Clerk requesting endorsement of Council representation on Central Lake Ontario Conservation Authority (CLOCA) and Toronto and Region Conservation Authority (TRCA). Carried (VI) N~w and Unfinished Business 1. Director, City Development & CBO, Report BLD 01-18 Consulting Services for Structural and Mechanical Plans Review for Code Compliance for Durham Live Casino 2028 Kellina Street, City of Pickering Resolution #04/18 Moved by Councillor Brenner Seconded by Councillor McLean That Council receive Report BLD 01-18 for information regarding the Consulting Services for Structural and Mechanical Plans Review for Code Compliance for the Durham Live Casino. Carried 4 Council Meeting Minutes December .10, 2018 7:00 pm -Council Chambers 2. Director, Engineering Services, Report ENG 25-18 Sandy Beach Road -Front Ending of Design Services -Region of Durham Infrastructure A brief discussion ·ensued with Members seeking clarification on the location of the watermain and sanitary sewer line and whether any Development Charges would be used to assist with costs. Resolution #05/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Council approve an amendment to the Purchase Order issued to The Municipal Infrastructure Group for consulting services for Sandy Beach Road Reconstruction to include detailed design services on behalf of the Region of Durham; 2. That the fee proposal dated May 9, 2018 submitted by The Municipal Infrastructure Group and accepted by the Region of Durham in the amount of $96,567.00 plus HST be accepted; · 3. That Council provide pre-2019 Capital Budget approval of $125,000.00 · including the fee proposal, a contingency, and other associated costs to retain the services of The Municipal Infrastructure Group; 4. That the Director, Finance & Treasurer be authorized to finance the additional expenditure of $125,000.00 by a Third Party Contribution; and 5. That the appropriate officials of the City of Pickering be c;1uthorized to take the necessary actions as indicated in this report. 3. Director, Community Services, Report CS 32-18 Quotation No. Q-48-2018 Carried -Quotation for Supply and Delivery of One Ton Truck with Sign Body Resolution #06 /18 5 Council Meeting Minutes · December 10, 2018 7:00 pm -Council Chambers Moved by Councillor Brenner Seconded by Councillor McLean 1. That Quotation No. Q-48-2018 submitted by Donway Ford Sales Ltd. in the amount of $147,999.49 (HST included) be accepted; 2. That the total gross quotation cost of $148,203.00 (HST included) and the total net project cost of $133,461.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $133,461.00, as approved in the 2018 Roads Equipment Capital Budget in the amount of $95,000.00, be increased to $133,461.00 by a transfer from the Vehicle Replacement Reserve; and,· 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this memo. 4. Director, Community Services, Report CS 33-18 Additional Costs for Tender T-18-2018 Carried -O'Brien Refrigeration Plant Rebuild at the Pickering Recreation Complex Resolution #07 /18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That additional costs in the amount of $30,528.00 (net of HST rebate)' over the original tender amount for Tender No. T-18-2018 for the Rebuild of the. O'Brien Refrigeration Plant at the Pickering Recreation Complex resulting in a revised net project cost of $674,567.00 (net of-HST rebate) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the additional net project cost of $30,528.00 by a transfer from Federal Gas Tax Reserve Fund; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 6 Pl Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers 5. Director, Community Services, Report CS 34-18 · Architectural, Landscape and Engineering Design Services for the Pickering Heritage & Community Centre -Additional Consulting Services for Phase 2 Design A brief discussion period ensued with staff providing clarification on the locations for archival storage. Resolution #08/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That the updated fee proposal dated November 12, 2018 submitted by Hariri Pontarini Architects to expand the scope of design awarded for RFP- 6-2018 to include Phase 2 design and related consulting services in the amount of $660,654.50 (HST included) be accepted; 2. That the total gross project cost for Phase 2 of $722,805.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $650,908.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $650,908.00 for Phase 2 as follows:· a) the sum of $299,418.00 to be funded by a transfer from the Rate Stabilization Reserve; b) the sum of $26,036.00 to be funded by a transfer from Development Charges -City's Share Reserve; c) the sum of $84,618.0b to be funded by a transfer from Development. Charges -Parks & Recreation Services Reserve Fund; · d) the sum of $240,836.00 to be funded by a transfer from Development Charges -Library Reserve Fund; e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, 7 Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report .. 6. Director, Finance & Treasurer, Report FIN 21-18 2019 Interim Levy and Interim Tax Instalment Due Dates Resolution #09/18 Moved by Councillor Brenner Seconded by Councillor McLean Carried 1. That an interim property tax levy be adopted for all realty property classes · for 2019; 2. That the interim property tax levy tax instalment due dates be February 26 and April 26, 2019; 3. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions .as.indicated in this report. 7. Director, Finance & Treasurer, Report FIN 22-18 Tender/Contract Approvals · Approvals During Council Recess October and November, 2018 Carried A discussion period ensued with staff being requested to consider a more comprehensive age friendly line item as opposed to a special levy in the 2019 budget process to allow for new expenditures associated with an aging community, including snow clearing for seniors. Members also questioned the City's costs associated with snow clearing for seniors in comparison to other municipalities. 8 Pl Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers Resolution #10/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report FIN 22-18 of the Director, Finance & Treasurer regarding tender, proposal and contract approvals during Council Recess be received; 2. That Council pass a resolution ratifying the approval of the Quotations and Contracts by the Chief Administrative Officer during Councils' recess being Quotation No. Q-29-2018 Seniors and Person with Disabilities Snow Clearing Program and Q-34-2018 Supply & Delivery of Three (3) New latest Model Four Ton Dump Trucks with Snow Plow and Wing; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 8. Director, Finance & Treasurer, Report FIN 23-18 2019 Interim Spending Authority Resolution #11/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That the 2019 Interim Operating Expenditures be approved at 50 per cent of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2019 Current Budget by Council; and 2. That the appropriate City of Pickering officials be authorized to take the · necessary actions as indicated in this report. Carried · 9 Pl Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers 9. Director, Finance & Treasurer, Report FIN 24-18 2019 Temporary Borrowing By-law Resolution #12/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That the temporary borrowing limit of $56 million be established to meet 2019 current expenditures pending receipt of taxes and other revenues for the period of January 1, 2019 to September 30, 2019 inclusive, and $28 million thereafter until December 31, 2019; 2. That the temporary borrowing limit for capital purposes for 2019 be established at $51 million; 3. That the attached draft by-law providing for the temporary borrowing of monies be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 10. Director, Finance & Treasurer, Report FIN 25-18 Insurance Renewal -January 1, 2019 to December 31, 2019 · Resolution #13/18 Moved by Councillor Brenner Seconded by Councillor McLean. Carried 1. That the City of Pickering renew its liability, property and other insurance policies through Jardine Lloyd Thompson Canada Inc. (JL T) for the period · January 1, 2019 to December 31, 2019 in the amount of $558,615 (plus applicable taxes) and inclusive of terms and conditions acceptable to the Director, Finance & Treasurer; 2. That the Director, Finance & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary to limit potential liability exposure ~nd to protect the assets of the City and its elected officials and staff; 10 Pl 'Council Meeting Minutes December 10, 2018 7:00 pm ~ Council Chambers 3. That L.V. Walker & Associates be confirmed as the City's Adjuster of Record for property, liability and other insurance and related mc:1tters; 4. That the Director, Finance & Treasurer be authorized to settle any claims including employing resources to investigate and defend claims, adjusting and legal fees, where it is in the City's best interest to do so; 5. That the Treasurer be authorized to extend the City's insurance contract for its liability, property and other insurance policies for three further one-year terms (2020 to 2022) provided that it is in the best interests of the City and the premium for the liability coverage does not exceed the rate of inflation; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 11. Director, Finance & Treasurer, Report Fl N 26-18 City Policy-Accounting for Tangible Capital Assets -Revision Resolution #14/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report FIN 26-18 of the Director, Finance & Treasurer regarding revisions to the Accounting for Tangible Capital Assets Policy (FIN 050) be received;· 2. That Council approve the revisions to the Accounting for Tangible Capital Assets Policy; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 11 Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers 12. Director, Finance & Treasurer, Report FIN 27-18 Delegation of Authority for Certain Adjustments to the Property Taxes Resolution #15/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report 27-18 of the Director, Finance & Treasurer regarding the delegation of authority for certain adjustments to property taxes be approved; 2. That the authority for tax matters under section 356, 357, 358, and 359 of the Municipal Act (the Act) be delegated to the Director, Finance & Treasurer; and 3. That the draft by-law attached to this report be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in. this report. 13. Fire Chief Report FIR 03-18 Pre-2019 Capital Budget Approval New Fire Station and Headquarters Re-Design Consulting Fees Carried A discussion ensued with Members inquiring about the possibility of a joint venture with EMS for a shared facility in order to offset costs, noting a future need with the development of Seaton. Resolution #16/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. Th~t Council provide 2019 pre capital budget approval in the amount of $445,000.00 (net of HST) for the re-design of the Seaton and Headquarter Fire Station located on Zents Drive; 2. That Council approve the cancellation of the 2016 Seaton Fire Station design project and the residual funds of approximately $219,000.00 be returned to source; 'l 2 Pl Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers 3. That Council approve the award of architectural and engineering services to Thomas Brown Architects Inc. (TBA) for the Seaton Fire Station that now includes the new fire headquarters building to be located at the northwest corner of Brock Road and Zents Drive. The project scope includes the redesign and contract administration during construction in accordance with the City's Purchasing Policy (PUR 010) item 10.03(c); 4. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $445,000.00 as follows: a) The sum of $11,125.00 to be funded by a transfer from DC's -City's Share Reserve; b) The sum of $433,875.00 to be funded by a transfer from the Development Charges -Protection Services Reserve Fund; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. · Carried 14. Director, Human Resources, Report HR 01-18 Employee Code of Conduct (HUR .050) Resolution #17 /18 Moved by Councillor Brenner · Seconded by Councillor McLean That Council approve amendments to the Employee Code of Conduct Policy, as set out in Attachment 1, as a result of the legalization of recreational cannabis set out in the Cannabis Act (Bill C-45) that took effect on October 17, 2018. Other changes include general housekeeping changes. . Carried 13 Pl Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers 15. Director, Corporate Services & City Solicitor, Report LEG 07-18 Harry Vale Farms -Lease Agreement -Renewal Resolution #18/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report LEG 07-18 respecting the City's lease agreement with Harry Vale at Highway 7 and Sideline 32, Pickering for the purpose of the operation of a farm be received; 2. That the said lease agreement be renewed for an additional two years ending December 31, 2020, and that the Farm Lease, substantially in the form set out in Attachment 3 to this Report, be executed by the Mayor and City Clerk, subject to such minor revisions as are satisfactory to the Director, Corporate Services & City Solicitor; and 3. That the appropriate City officials be authorized to take the necessary actions as indicated in this Report. 16. Director, Corporate Services & City Solicitor, Report LEG 08-18 Cannabis Regulation Carried A discussion period ensued with staff being requested to come back in January to identify a consultation and community engagement process. Concerns were also noted for differing rules based on location, as well as significant issues which were not fully addressed as yet. Resolution #19/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That the City of Pickering hereby opts out of having cannabis retail stores located within Pickering; . 14 -Cz~of-Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers Pl KER] 2. That City staff be directed to continue working with the Region of Durham on revisions to the Region's Smoking in Public Places and in the Workplace By-law, for the purpose of expanding the list of municipal facilities and properties in which smoking of any kind is prohibited; 3. That a copy of these recommendations be forwarded to the Region of Durham and to the Alcohol and Gaming Commission of Ontario ("AGCO"), arid that the Director, Corporate Services & City Solicitor be directed to notify the AGCO, prior to January 22, 2019, that Pickering wishes to opt out of having cannabis retail stores located within Pickering; 4. Given that the City can opt in to allow retail cannabis sales at any future date, that City staff be directed to solicit input from residents and · stakeholders regarding retail cannabis sales; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Yes Councillor Brenner Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan Carried on a Recorded Vote .As Follows: No Councillor Ashe Councillor Butt 17. Director, Corporate Services & City Solieitor, Report CLK 04-18 20.18 Municipal Election Review A brief discussion ensued with Members inquiring about the feasibility to have an internet, phone and ballot system for future elections. Resolution #20/18 Moved by Councillor Brenner Seconded by Councillor McLean That Report CLK 04-18 from the Director, Corporate Services & City Solicitor regarding the 2018 Municipal Election, be received for information and that Report CLK 04-18 be referred to when making any decisions regarding the 2022, Municipal Election. 15 -C~of--- PlCKERl Council Meeting Minutes December 10, 2018 · 7:Q0 pm -Council Chambers Carried 18. Director, Corporate Services & City Solicitor, Report CLK 05-18 By-law to Govern the Calling, Place and Proceedings of Meetings -Procedural By-law A brief discussion ensued with staff responding to questions raised with respect to the implementation of electronic signatures for legal documents, and whether this could be considered going forward. Resolution #21/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report CLK 05-18 respecting a by-law to govern the calling, place and proceedings of meetings be received; 2. That the attached draft Procedural By-law be enacted; and 3. That City Ward 1 Councillor Maurice Brenner be appointed as the Alternate member to the Regional Municipality of Durham Council, as prescribed in Section 04.09 of the Procedural By-law attached. Carried 19. Director, Community Services, Report CS 35-18 Additional Costs for Concrete Slab and Prefabricated Storage Shed -Pickering Museum Village Upper Site Resolution #22/18 Moved by Councillor Brenner Seconded by Councillor McLean 1.. That additional costs in the amount of $100,000.00 (net of HST rebate) over the original budgeted amount of $250,000.00 for project 57 44.1804.6500 to construct a new Upper Site Storage Shed at the Pickering Museum Village resulting in a revised budget amount of $350,000.00 (net HST rebate) be approved; 16 Pl Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers 2. That the Director, Finance & Treasurer be authorized to fund the additional net project cost of $100,000.00 from property taxes; 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. · Carried 20. Director, Corporate Services & City Solicitor, Report CLK 07-18 Council Compensation Policy Resolution #23/18 Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report CLK 07-18 of the. Director, Corporate Services & City Solicitor be received; 2. That the Council Compensation Policy, included as Attachment No. 1 to this report be approved; and ' 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Referred Later in the Meeting , [Refer to following motion] Resolution #24/18 Moved by Councillor Brenner Seconded by Councillor Cumming 1. That Report CLK 07-18 be referred back to staff until the 2019 budget deliberations have occurred; and 2. That the existing 2014-2018 Council Compensation Policy remain in effect save and except the provisions pertaining to the one-third income tax exemption, until such time that a new policy is brought forward for Council's consideration. Carried 17 P1 Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers (VII) By-laws 7663/18 7664/18 7665/18 7667/17 7668/18 7669/18 7670/18 7671/18 Being a by-law to establish Part Lot 20, Concession 2, Pickering, designated as Part 6, 40R-29446 as public highway. Being a by-law to exempt Part of Lot 5, Plan 40M-1918, being Part 4, Plan 40R-19416 from part lot control. Being a by-law to govern the proceedings of Council, any of its committees, the conduct of its Members, and the calling of meetings. Being a by-law to amend Schedule A of By-law 7362/14 appointing Inspectors. Being a by-law for the collection .of taxes and to establish the instalment due dates for the Interim Levy 2019. Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2019. . Being a by-law to appoint Susan Cassel as the Clerk of The Corporation of the City of Pickering · Being a by-law to delegate authority to staff for certain routine tax matters. Resolution #25/18 Moved by Councillor McLean Seconded by Councillor· Butt That By-law Nos. 7663/18 through 7671/18 be approved, save and except By-law 7666/18. . 7666/18 Carried Being a by-law to establish a honorarium for Members of the Committee of Adjustment. A discussion ensued with respect to the additional responsibilities that are part of the Committee Chair's responsibility and increasing the amount of the honorarium for the Committee of Adjustment Chair to compensate for these extra duties. 18 PJ Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers Resolution # 26/18 Moved by Councillor McLean Seconded by Councillor Brenner That By-law 7666/18 be amended to increase the honorarium for the Committee Chair to $150.00 per. meeting. Motion Lost By-law 7666/18 was then Carried. (VIII) Confidential Council -Public Report In accordance with the Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting in that the matters discussed related to; (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; and, (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. a) Verbal Update, Chief Administrative Officer Re: Kubota Canada Ltd. Purchase and Sale of Seaton Employment Lands General discussion ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Moved by Councillor Cumming Seconded by Councillor Butt Resolution #27 /18 That the recommendations considered at the Closed meeting of Council be adopted. Carried 19 P1 Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers b) Regional Appointments Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to One of the City's Advisory Committees, or nominations for Durham Regional Committees. Resolution #28/18 Moved by Councillor Cumming Seconded by Councillor Butt . That the following individuals be nominated to Durham Region Council for their consideration as follows; i) , Durham Active Transportation Committee • Aisha Heywood ii) Durham Region Land Division Committee • Asim Khan c) Appointments to Advisory Boards and Committees City of Pickering Appointments Resolution # 29/18 Moved by Councillor Cumming Seconded by Councillor Butt 20 Pl Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers That the following individuals be appointed for a term ending November 14, 2022, or until a successor is appointed; i) Accessibility Advisory Committee • Peter Bashaw • Bianca D'Souza • Saima Fatima • . Donna Holmes • Dan Hughes • Glenn Lang • Anthony Lue • Megan Thorpe Ross • Sue Wilkinson • David Wysocki ii) Animal Services Appeal Committee • Sandra Frost • Eleanor Grossi iii) Committee.of Adjustment • Tom Copeland • Dave Johnson • Eric Newton • Denise Rundle • Sean Wiley iv) Cultural Advisory Committee • Celia Cooper • Charlene Hunt • Nikosa Holland • Ayesha Sardar 21 -Cdpof- p]( ER] v) Heritage Pickering Advisory Committee • Sherry Croteau • Jennifer Dempsey • Saima Fatima • . Wickham Jamadar • Emil John • Asim Khan • Richard Smiles • Charles Sopher. vi) Livestock Valuer. • John Laider vii) Property Review Committee • James Cox • Peter Dickson • Brian Ferguson • Gregory Fernandes • Anthony Villani viii) Pickering Library Board • Mary K. Anderson • Dianne Barham • Shawn Beckett • Ruvette Delia Coelho • Mahjabeen Fatema • Akeem Maginley • Doodnauth Sharma • Sarah Sheehy 22 Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers Carried Pl (IX) Other Business Council Meeting Minutes December 10, 2018 7:00 pm -Council Chambers 1. Councilor Brenner gave notice that he would be bringing forward a Notice of Motion at the January meeting with respect to broadening the geographic definition of boundaries of mature communities within the Community Character Study. 2. Mayor Ryan acknowledged Debbie Shields, City Clerk, on behalf of Council, for her outstanding years of service with the City of Pickering, congratulating her on her retirement. Mayor Ryan presented Ms. Shields with a bouquet of flowers. (X) Confirmation By-law By-law Number #7672/18 Councillor Ashe, seconded by Councillor Pickles moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of December 10, 2018. (XI) Adjournment Moved by Councillor Butt Seconded by Cou_ncillor Brenner That the meeting be adjourned at 9:03 pm. Dated this 10th day of December, 2018. 23 Carried Carried