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HomeMy WebLinkAboutSeptember 17, 2018rty 6 PJCKER1 NG Council Meeting Minutes September 17, 2018 7:00 pm Council Chambers Present: Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino R. Holborn S. Karwowski J. Yoshida C. Rose D. Shields L. Roberts - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor Director, Community Services - Director, Engineering Services - Director, Finance & Treasurer - Deputy Fire Chief - Chief Planner - City Clerk - Committee Coordinator (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. Disclosure of Interest No disclosures of interest were noted. Adoption of Minutes Resolution #470/18 Moved by Councillor Cumming Seconded by Councillor Brenner Council Meeting Minutes, June 25; 2018 Executive Committee Minutes, September 11, 2018 1 C4 „F DICKERING Council Meeting Minutes September 17, 2018 7:00 pm - Council Chambers Planning & Development Committee Minutes, September 11, 2018 Carried (IV) Correspondence 1. Corr. 73-18 Guy Giorno, Integrity Commissioner A brief discussion ensued with Members inquiring whether the City's Code of Conduct would be revised for the new term of Council and suggested that revisions should conform with other municipalities in Durham Region as much as possible. Resolution #471/18 Moved by Councillor Pickles Seconded by Councillor Butt That Corr. 73-18 received from Guy Giorno, Integrity Commissioner, submitting the 2017 annual report of the Integrity Commissioner for information purposes be received for information. Carried (V) Committee Reports a) Report EC 2018-07 of the Executive Committee 1. Director, Finance & Treasurer, Report FIN 19-18 2018 Year End Audit Council Decision 1 That the Audit Service Planas submitted by Deloitte LLP, included in this report, be received for information; and 2. That the Chief Administrative Officer and the Director, Finance &Treasurer be authorized to sign the confirmation of change to the master services agreement on behalf of the City. Director, Corporate Services & City Solicitor, Report BYL 01-18 10th Annual Toys for Tickets and Food for Fines 2018 2 DICKERING c4oj Council Meeting Minutes September 17, 2018 7:00 pm - Council Chambers Council Decision 1. That parking tickets issued between December 1 through 21, 2018 be eligible for the Toys for Tickets/Food for Fines program; 2. That the Toys for Tickets/Food for Fines program be implemented from December 1 through December 21, 2018; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Director, Community Services, Report CS 27-18 Pickering Sports Medicine & Wellness Centre -Lease Amending Agreement Council Decision 1. That the Mayor and the City Clerk be authorized to execute the Lease Amending Agreement with Angela Dye Physiotherapy Professional Corporation carrying on business as Pickering Sports Medicine & Wellness Centre as set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. 5. Director, Community Services, Report CS 28-18 Security Services -Contract Extension Council Decision 1. That the Mayor and the City Clerk be authorized to extend the contract with Best Guard Security Inc., as set out in Attachment 1 to this report, for a term ending April 30, 2019, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. PiCKERiNG Council Meeting Minutes September 17, 2018 7:00 pm - Council Chambers Director, Engineering Services, Report ENG 22-18 Tender for Asphalt and Concrete Repairs -Tender No. T-19-2018 Council Decision 1. That Tender No: T-19-2018 for Asphalt and Concrete Repairs submitted by Aloia Bros. Concrete Contractors Ltd., in the amount of $317,455.48 (HST included) be accepted; 2. That the total gross project cost of $344,968.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $310,654.00 (net of HST rebate) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $310,654.00 as follows: a) The sum of $248,549.00 as approved in the 2018 Current Budget — Sidewalk Rehabilitation Program to be funded by a transfer from the Federal Gas Tax Reserve Fund; The sum of $7,602.00 as approved in the 2018 Current Budget — Water Resources & Development Services — Roads Maintenance to be funded from property taxes; c) The sum of $45,000.00 as approved in the 2018 Current Budget — Roads — Asphalt and Concrete Repairs program to be funded from property taxes; The over expenditure amount of $9,503.00 to be funded from property taxes; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7 Director, Finance & Treasurer, Report FIN 18-18 Section 357/358 of the Municipal Act — Adjustment to Taxes Council Decision 1. That the write-off of taxes as provided for in Attachment 1, in accordance with sections 357 and 358 of the Municipal Act, 2001 be approved; and 4 DICKERING Council Meeting Minutes September 17, 2018 7:00 pm -. Council Chambers 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Corporate Services & City Solicitor, Report LEG 06-18 City of Pickering Proposed Sale to 2198136 Ontario Ltd. 875 Kingston Road, Pickering Council Decision That the land described as Part 3, Plan 40R-25703, Pickering be sold to 2198136 Ontario Ltd. (or as it may further direct) for a price of $120,000; That the Director, Corporate Services & City Solicitor be authorized to execute a Transfer of the said lands, as well as any other documents, instruments and agreements as may be necessary to give effect to the. above -noted transfer; and That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9. Director, Corporate Services & City Solicitor, Report CLK 03-18 2019 Committee and Council Meeting Schedule Council Decision That the 2019 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report, be approved. Resolution #472/18 Moved by Councillor Pickles Seconded by Councillor Cumming That Report 2018-07 of the Executive Committee meeting held on September 11, 2018 be adopted, save and except Item No. 2. Carried 2. Director, Corporate Services & City Solicitor, Report AS 01-18 Animal Sheltering Agreement for the Town of Whitchurch-Stouffville -Five-year term effective January 1, 2019 A brief discussion ensued with Members questioning the possibility of other partnerships for a greater opportunity for a better facility. Gf, DICKERING Council Meeting Minutes September 17, 2018 7:00 pm - Council Chambers Resolution #473/18 Moved by Councillor Pickles Seconded by Councillor Cumming 1. That Council authorize Animal Services to provide sheltering services for The Corporation of the Town of Whitchurch-Stouffville for a five-year term effective January 1, 2019; 2. That Council approve the draft Agreement attached hereto for the provision of sheltering services to Whitchurch-Stouffville, and that the Mayor and City Clerk be authorized to execute the Agreement on behalf of the City, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; 3. That all sheltering service fees to be paid by the Town of Whitchurch- Stouffville be placed in the Animal Services Operating Revenue Account; and That the appropriate officials of the City of Pickering be given the authority to give effect thereto. Carried b) Report 2018-06 of the Planning & Development Committee 1. Director, City Development & CBO, Report PLN 23-18 Zoning By-law Amendment Application A 04/18 Request for Red -Line Revision of Draft Approved Plan of Subdivision SP -2009-11(R) Mattamy (Seaton) Limited Part of Lots 21 & 22, Concession 4, Part of Lots 21, 22 & 23, Concession 5 Seaton Community, City of Pickering Council Decision 1. That Revision to Draft Plan of Subdivision SP -2009-11(R) submitted by Mattamy (Seaton) Limited, to permit a red -line revision to a draft approved plan of subdivision on lands being Part of Lots 21 &.22 Concession 4, Part of Lots 21, 22 & 23 Concession 5, as shown on the Applicant's Revised Plan Attachment #2 to Report PLN 23-18, be endorsed; DICKERING C4 (4 Council Meeting Minutes September 17, 2018 7:00 pm Council Chambers 2. That the proposed amendments to the conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP -2009-11(R) as set out in Appendix I, as amended, to Report PLN 23-18 be endorsed; 3. That the Local Planning Appeal Tribunal (formally known as the Ontario Municipal. Board) be advised of City Council's decision on the request for a red -line revision to Draft Plan of Subdivision SP -2009-11(R) and that the City Solicitor be authorized to attend any Local Planning Appeal Tribunal/Ontario Municipal Board hearing on the requested red -line revision; 4. That Zoning By-law Amendment Application A 04/18, submitted by Mattamy (Seaton) Limited, to implement the red -line revision to Draft Approved Plan of Subdivision SP -2009-11(R), be approved, and the draft zoning by-law contained in Appendix II to Report PLN 23-18 be forwarded to Council for enactment. Director, City Development & CBO, Report PLN 24-18 Delegation of Council Authority under the Ontario Heritage Act Council Decision 1. That Council approve and enact a Delegation of Council Authority By-law to consent/grant heritage permits for the alteration of designated properties as set out in Appendix Ito Report PLN 24-18; 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Resolution #474/18 Moved by Councillor Brenenr Seconded by Councillor Pickles That Report 2018-06 of the Planning & Development Committee meeting held on September 11, 2018 be adopted. Carried ct� � DICKERING Council Meeting Minutes September 17, 2018 7:00 pm - Council Chambers (VIII) New and Unfinished Business Director, Community Services, Report CS 29-18 O'Brien and Delaney Arenas Ventilation/Sensor Retrofit at Pickering Recreation Complex -Quotation No. Q-17-2018 Resolution # 475/18 Moved by Councillor Pickles Seconded by Councillor Cumming 1. That Quotation No. Q-17-2018 submitted by 1747204 Ontario Inc. 0/A Ace Services in the amount of $132,750.00 (HST excluded) be accepted; That the total gross project cost of $163,568.00 (HST included), including the amount of the quotation, contingency and other associated costs, and the total net project cost of $147,298.00 (net of HST rebate), be approved;. That the Director, Finance & Treasurer be authorized to finance the net project cost of $147,298.00 as follows: a) the unspent sum of $80,620.00, as provided for in the 2018 Pickering Recreation Complex (Arena) Capital Budget, to be funded by a transfer from the Rate Stabilization Reserve; b) the unspent sum of $15,699.00, as provided for in the 2016 Pickering Recreation Complex (Arena) Capital Budget, to be funded from property taxes; the over -expenditures in the amount of $50,979.00 to be funded from the Capital Contingency account 2900, from property taxes; the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried rte �( P1C•KE R1 NG Council Meeting Minutes September 17, 2018 7:00 pm - Council Chambers 2. Director, Engineering Services, Report ENG 17-18 Salem Road — Road Reconstruction Tender No. T-16-2018 A brief discussion ensued with Members questioning the timelines for the road reconstruction. Resolution #476/18 Moved by Councillor Pickles Seconded by Councillor Cumming 1. That Tender No. T-16-2018 Salem Road — Road Reconstruction as submitted by NEI Construction Corporation in the total tendered amount of $1,316,276.26 (HST included) be accepted; 2. That the total gross project cost of $1,565,697.00 (HST included), including the tendered amount and other associated costs, and the total net project cost of $1,409,959.00 (net of HST rebate) be approved; 3. That Council authorizes the Director, Finance & Treasurer to finance the net project cost in the amount of $1,409,959.00 as follows: a) the sum of $700,000.00 as provided for in the 2016 Development Projects Capital Budget to be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed 10 years; b) the sum of $704,980.00 as provided for in the 2016 Development Projects Capital Budget to be funded by a transfer from the Development Charges — Transportation Reserve Fund; c) the sum of $4,979.00 to be funded from property taxes; d) the annual repayment charges in the amount of approximately $84,200.00 be provided for in the annual Current Budget commencing in 2018 or subsequent year in which the debentures are issued and continuing thereafter until the debenture financing is repaid; e) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 9 e4 DICKERING Council Meeting Minutes September 17, 2018 7:00 pm - Council Chambers That the draft by-law attached to this report be enacted; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Director, Engineering Services, Report ENG 20-18 Funding Agreement — Swim Drink Fish Canada -Rotary Frenchman's Bay West Park A brief discussion ensued with Members seeking clarification with respect to the stewardship program and outreach, as well as any potential impacts on the park usage with respect to access during the shoreline restoration. Resolution #477/18 Moved by Councillor Brenner Seconded by Councillor Ashe 1. That Council authorize the Mayor and City Clerk to execute the Grant Agreement with Swim Drink Fish Canada, on such terms satisfactory to the. Director, Engineering Services and any other necessary documentation, to permit the City of Pickering to enter into the Grant Agreement; 2. That Council authorize staff to apply the funds received from Swim Drink Fish Canada to the reconstruction works in Rotary Frenchman's Bay West Park, including the planting of native trees and shrubs, shoreline restoration and erosion control and a community stewardship program; That $140,000.00 of the funds received from Swim Drink Fish Canada be allocated to the Frenchman's Bay West Park Phase 1a & 1 b costs; related to planting of native trees and shrubs; 4. That the shoreline restoration, erosion control and the community stewardship program beconsidered in the 2019 Capital Budget at an estimated cost of $60,000.00, to be funded by the balance of the Swim Drink Fish Canada funds; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 10 cte� DICKERING Council Meeting Minutes September 17, 2018 7:00 pm - Council Chambers Director, Engineering Services, Report ENG 23-18 Tender for Streetlight Maintenance and Electrical Locates -Tender No. T-20-2018 A discussion ensued with Members seeking clarification on.the location of the company being recommended for tender, and whether they were local, as well as timeframes for light replacement. Resolution #478/18 Moved by Councillor Cumming Seconded by Councillor Brenner 1. That Tender No. T-20-2018 for Streetlight Maintenance and Electrical Locates submitted by Alineutility Limited in the total tendered amount of $1,380,917.57 (HST included) with a net project cost of $1,243,562.00 (net of HST rebate) funded from the Streetlight Current Budgets, be approved for the 3, 1 -year terms from the date of award to September 30, 2021 subject to the annual review of the Contractor's performance; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried CEO, Pickering Public Library, Report LIB 01-18 Supply & Installation of LED Lighting at George Ashe Library -Quotation No. Q-10-2018 Resolution #479/18 Moved by Councillor Brenner Seconded by Councillor Butt 1. That the Quotation No. Q-10-2018 submitted by MDK Electric Limited in the amount of $83,349.00 (HST included) be accepted; 2. That the total gross project cost of $91,033.00 (HST included), including the amount of the tender, contingency and other associated costs, and the total net project cost of $81,978.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $81,978.00 as follows: 11 cdy DICKERING Council Meeting Minutes September 17, 2018 7:00 pm Council Chambers the sum of $41,978.00, as provided for in the 2014 and 2018 Library Capital Budget by a transfer from the Federal Gas Tax Reserve Fund; That capital project 5800.1402.618.1 be cancelled and these funds (property taxes $40,000) be allocated to this project; the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Director, City Development, Report PLN 25-18 Two-year period Exemption Request for Minor Variance Application P/CA 87/18 Duffins Point Inc. 2460 and 2470 Brock Road A brief discussion ensued with staff providing clarification with respect to the rationale for this exemption, and whether this would be a one time exemption. Resolution #480/18 Moved by Councillor McLean Seconded by Councillor Butt That Council grant an exemption in accordance with Section 45 (1.4) of the Planning Act, R.S.O. 1990; c. P.13 as amended, and permit the Committee of Adjustment to consider Minor Variance Applications resulting from the further processing of the site plan or building permit applications submitted by Duffins Point Inc., for 2460 and 2470 Brock Road before the second anniversary of the day on which an applicant initiated zoning by-law amendment was enacted for the subject lands. Carried (VIII) By-laws 7646/18 Being a by-law to exempt Block 17, Plan 40M-1827, Pickering, from the part lot control provisions of the Planning Act. 12 DICKERING Council Meeting Minutes September 17, 2018 7:00 pm - Council Chambers 7647/18 Being a by-law to stop -up and close Part of the Road Allowance between Lots 20 and 21, Concession 2, being Part 4, Plan 40R-29446 as a public highway, subject to required easements. 7648/18 Being a by-law to exempt Blocks 224 to 264, Plan 40M-2625, Pickering from the part lot control provisions of the Planning Act. 7649/18 Being a by-law to designate a property legally described as Part of Lots 29 and 30, Concession 4, being Part 2, 40R-29399 (the "Henry Major House") and municipally known as 615 Whitevale Road, City of Pickering, as being of cultural heritage value or interest. 7650/18 Being a by-law to designate a property legally described as Part of Lot 23, Concession 5, being Part 2, 40R-24276 (the "William Brignal House") and municipally known as 1200 Whitevale Road, City of Pickering, as being of cultural heritage value or interest. 7651/18 Being a by-law to delegate the authority to consent/grant heritage permits for the alteration of designated heritage properties to the Director, City Development, or designate. 7652/18 Being a by-law to amend Restricted Area (Zoning) By-law 7364/14, to implement the Official Plan of the City of Pickering, Region of Durham, for land at Part of Lot 21 & 22, Concession 4, and Part of Lots 21, 22 & 23 Concession 5, City of Pickering (A 04/18). 7653/18 Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors. 7654/18 Being a by-law to authorize the Salem Road — Road Reconstruction project in the City of Pickering and the issuance of debentures in the amount of $700,000.00. 7655/18 Being a by-law to exempt Blocks 83 to 106, 116, 117, 177 and 178, Plan 40M-2632, from the part lot control provisions of the Planning Act. 7656/18 Being a by-law to establish and name certain roads within the City of Pickering, Regional Municipality of Durham as public highways. Moved by Councillor Brenner Seconded by Councillor McLean Resolution #481/18 13 C4 P1CKERI NG Council Meeting Minutes September 17, 2018 7:00 pm - Council Chambers That By-law Nos. 7646/18 through 7656/18 be approved. Carried (VIII) Confidential Matters In accordance with the Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled. meeting. Resolution #482/18 Moved by Councillor Pickles Seconded by Councillor Brenner That Council move. In Camera in that the matters to be discussed relate to; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Carried General discussion ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. 1. Verbal Update from Director, Corporate Services & City Solicitor Re: Appeal to Local Planning Appeal Tribunal (LPAT) Official Plan Amendment No. 31 Resolution #483/18 Moved by Councillor Cumming Seconded by Councillor McLean That the recommendation considered at the Closed Meeting of Council regarding the Official Plan Amendment No. 31 be approved. Carried 14 C4 DICKERING Council Meeting Minutes September 17, 2018 7:00 pm - Council Chambers (XI) Confirmation By-law By-law Number #7657/18 Councillor McLean, seconded by Councillor Cumming moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of September 17, 2018. (XII) Adjournment Moved by Councillor Butt Seconded by Councillor Ashe That the meeting be adjourned at 7:45 pm. Dated this 17th day of September, 2018. Carried Carried 15 Debbie Shields City Clerk