HomeMy WebLinkAboutFIR 02-18ri( 6,,T)
DICKERING
Report to
Council
Report Number: FIR 02-18
Date: June 25, 2018
From: John Hagg
Fire Chief
Subject: Supply and Delivery of One Fire Pumper Tanker
- Quotation No. Q-35-2018
File: A-1440
Recommendation:
1. That Quotation No. Q-35-2018 submitted by Dependable Truck and Tank Ltd. for the
Supply and Delivery of One Fire Pumper Tanker in the amount of $810,436.00 (HST
included) be accepted;
2. That the total gross project cost of $832,471.00 (HST included) and the total net project
cost of $749,666.00 (net of HST rebate) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the total net project cost
in the amount of $749,666.00 as follows:
a) the sum of $ 749,000.00, as provided for in the 2018 Fire Services Capital Budget
be financed by the issue of debentures by The Regional Municipality of Durham
over a term not to exceed ten years;
b) the sum of $666.00 to be funded from property taxes;
c) the annual repayment charges in the amount of approximately $90,000.00 be
included in the annual Current Budget for the City of Pickering commencing in
2018, or such subsequent year in which the debentures are issued, and continuing
thereafter until the debenture financing is repaid, and any financing cost to be paid
out of the Current Budget;
d) The Treasurer be authorized to make any changes, adjustments, and revisions to
amounts, terms, conditions, or take any actions necessary in order to effect the
foregoing;
4. That the draft By-law attached to this report be enacted; and
5. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: As approved in the 2018 Capital Budget, the Fire Services
Department will require one fire pumper tanker to replace the three pumper tankers that are
currently in service. For the purpose of supplying this pumper tanker, Quotation No. Q-35-2018
FIR 02-18
June 25, 2018
Subject: Supply and Delivery of One Fire Pumper Tanker Page 2
was prepared and advertised on the City's website on May 3, 2018 and closing date of June 5,
2018.
The Evaluation Committee scored the quotations and established Dependable Truck and Tank
Ltd. as the highest ranking proponent.
The total gross project cost is estimated to be $832,471.00 (HST included) and the total net
project cost is estimated at $749,666.00 (net of HST rebate).
Financial Implications:
1. Quotation Amount
Quotation No. Q-35-2018
HST (13%)
Total Gross Quotation Cost
$717,200.00
93,236.00
$810,436.00
2. Estimated Project Costing Summary
Quotation No. Q-35-2018
Tools and Equipment
Contingency
Sub Total Cost
HST (13%)
Total Gross Project Cost
HST Rebate (11.24%)
Total Net Project Cost
$717,200.00
9,500.00
10,000.00
736,700.00
95,771.00
$832,471.00
(82,805.00)
$749,666.00
3. Approved Source of Funds
2018 Fire Services Capital Budget
Description Account Source of Available Required
Supply and Code Funds Budget
Delivery 5340.1805.6159 Debt 10 Years $750,000.00 $749,000.00
of One Fire Property Taxes 0 666.00
Pumper
Tanker
Total Funds
$750,000.00 $74A666.00
Project Cost under (over) approved funds by
$334.00
CORP0227-07/01 revised
FIR 02-18 June 25, 2018
Subject: Supply and Delivery of One Fire Pumper Tanker Page 3
Discussion: This fire pumper tanker as approved in the 2018 Capital Budget and
bid under Q-35-2018 will be primarily utilized as a water tender capable of transporting 11,000
liters of water to fire scenes in areas within Pickering not serviced by the Regional Municipality
of Durham water supply.
When this vehicle is ready for service it will be added to the Fire Services Department vehicle
fleet and will replace our three current fire pumper tankers. Two of the tankers are Freightliner,
two passenger, model year 1999 and the other apparatus is a GMC, two passenger, model
year 2000.
The new fire pumper tanker will have a custom cab and chassis with seating to accommodate
four firefighters. This vehicle will meet the 2018 Engine Emission Regulations, Canadian Motor
Vehicle Safety Standards and National Fire Protection Association Standard for Automotive
Fire Apparatus. The modern safety systems will include anti-lock braking, a rear view camera,
an occupant protection system designed for maximum protection from side impact and vehicle
rollover, and LED lighting that will provide enhanced visibility and warning.
A portion of the funds from this project will be used to purchase new tools and equipment
required to outfit this fire pumper tanker and ready it for service. The Fire Services Department
current supply of tools and equipment will not be sufficient to fully outfit this new fire pumper
tanker.
Specifications for the fire pumper tanker were developed based on consultation with City
Operations staff, Fire Services Management and the Joint Health and Safety Committee.
Two respondents submitted quotations for this project, which closed on June 5, 2018 for the
Supply and Delivery of One Fire Pumper Tanker.
Upon careful examination of all quotations and relevant documents received, the Fire Services
Department recommends the acceptance of Quotation No. Q-35-2018 in the amount of
$810,436.00 (HST included) submitted by Dependable Truck and Tank Ltd. for the Supply and
Delivery of One Fire Pumper Tanker project and that the total net project cost of $749,666.00
be approved.
Attachments:
1. Supply & Services Summary Memorandum dated June 7, 2018
2. Being a By-law to authorize the Supply and Delivery of One Fire Pumper Tanker project
in the City of Pickering and the issuance of debentures in the amount of $749,000.00.
CORP0227-07/01 revised
FIR 02-18
June 25, 2018
Subject: Supply and Delivery of One Fire Pumper Tanker Page 4
Prepar-d By: Approved/Endorsed By:
41,
J.,on Yoshida
D-puty Fire Chief
Ray Roc r'gues, CPPB
Manager, Supply & Services
JY:jm
John gg
Fire Chief
Stan Karwowski, MBA, CPA, CMA
Director, Finance & Treasurer
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
t8, Zola
CORP0227-07/01 revised
Attachment # 1 to Report # FIR 02-18
Page 1 of 2
of/ <(
PICKERING
Memo
To: John Hagg
Fire Chief, Fire Services
From: Ray Rodrigues
Manager, Supply & Services
Copy: Administrative Assistant, Fire & Emergency Management
Deputy Fire Chief, Fire Services
Subject: Quotation No. Q-35-2018
S&D of One Fire Pumper Tanker
Closing Date: June 5, 2018 at 12:00 Noon.
File: F-5300-001
June 7, 2018
A summary of the Stage II and III evaluation results for each quotation is detailed below.
Vendor Name
Average of
Evaluation
Committee
Points
Awarded
Quoted Amount
(excluding HST)
Points
Awarded
Price
Total
Points
Awarded
Dependable Truck and
Tank Ltd
106.5
$717,200.00
50
#156.5
Safetek Emergency
Vehicles Ltd.
105.75
$799,150.00
45.4
151.15
Dependable Truck and Tank Ltd is the top ranked respondent with a submitted price of
$717.200.00 (HST Excluded).
A budget of $750,000.00 was provided to Supply & Services for this procurement.
If the recommendation to award exceeds the budgeted amount, refer to Financial Control Policy
Item 11 for additional instructions.
Attachment # 1 to Report # FIR 02-18
Page 2 of 2
In accordance with Appendix D — Request for Quotations Particulars, Item B: Material
Disclosures, the following documents will be requested from Dependable Truck and
Tank Ltd:
In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out
below excludes HST.
In accordance with Purchasing Policy, Item 06A1, where the compliant quotation or tender meeting
specifications and offering best value to the City is acceptable or where the highest scoring proposal
is recommended and the estimated total purchase price is:
(c) Over $250,000, the Manager may approve the award, subject to the approval of the
Director, Treasurer, CAO and Council.
Please provide your recommendation in report form. After receiving Council's approval, an
approved "on-line" requisition will be required to proceed.
Please direct all enquiries to Supply & Services. Respondents will be advised in due
course.
If you require further information or assistance, do not hesitate to contact me or a member
of Supply & Services.
RR
Attachments (1)
Page 2 of 2
Attachment # 2 to Report # FIR 02-18
Page 1 of 2
The Corporation of the City of Pickering
By-law No. XXXX/18
Being a by-law to authorize the Supply and
Delivery of One Fire Pumper Tanker project in
the City of Pickering and the issuance of
debentures in the amount of $749,000.00
Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower -tier
municipality may pass by-laws respecting matters within the spheres of jurisdiction
described in that Section; and,
Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a
municipality may incur a debt for municipal purposes, whether by borrowing money or in
any other way; and,
Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a
lower -tier municipality in a regional municipality does not have the power to issue
debentures; and,
Whereas The Regional Municipality of Durham has the sole authority to issue
debentures for the purposes of its lower -tier municipalities including The Corporation of
the City of Pickering (the "City"); and,
Whereas the Council of the City wishes to proceed with debenture financing for the
Supply and Delivery of One Fire Pumper Tanker project; and
Whereas before authorizing the construction in respect of the Supply and Delivery of
One Fire Pumper Tanker project, the Council of the City had the Treasurer update the
City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount
payable in respect of such project and determined that such annual amount would not
cause the City to exceed the updated limit and; therefore, Ontario Municipal Board
approval is not required as per Section 401 of the Municipal Act, 2001, as amended,
and the regulations made thereunder;
And whereas after determining that Ontario Municipal Board approval is not required,
the Council of the City approved report FIR 02-18 on the date hereof and awarded
Quotation No. Q-35-2018 for the Supply and Delivery of One Fire Pumper Tanker
project;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. That the City proceed with the project referred to as "Supply and Delivery of One
Fire Pumper Tanker";
By -Law No. XXXX/18
Attachment # 2 to Report # FIR 02-18
Page 2 of 2
Page 2
2. That the estimated costs of the project in the amount of $749,666.00 be financed as
follows.
a) the sum of $749,000.00 be financed by the issue of debentures by The
Regional Municipality of Durham over a term not to exceed 10 years;
b) the sum of $666.00 be funded from property taxes; and
3. That the funds to repay the principal and interest of the debentures be provided for
in the annual Capital Budget for the City commencing in 2018 or such subsequent
year in which the debentures are issued and continuing thereafter until the
debenture financing is repaid.
By-law passed this 25th day of June, 2018
David Ryan, Mayor
Debbie Shields, City Clerk