HomeMy WebLinkAboutIT 01-17PICKERING
Report to
Executive Committee
Report Number: IT 01-17
Date: September 5, 2017
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: Ricoh Print Management Proposal and Purchase of Print Management Software
- File: A-3700 01
Recommendation:
1. That Report IT 01-17, regarding the proposal of Ricoh Canada for multi -function devices and
printers for a period of five years, from October 1, 2017 to September 30, 2022, based on the
terms of Standing Agreement VOR OSS -00457979 - Managed Print Services from the
Ministry of Government and Consumer Services of the Province of Ontario, be received;
2. That the proposal by Ricoh Canada be accepted;
3. That Council authorize staff to execute a Lease Agreement with Ricoh Canada in accordance
with the proposal and on terms satisfactory to the Director, Corporate Services & City
Solicitor;
4. That the appropriate City of Pickering officials be authorized to take the necessary actions as
indicated in this report.
Executive Summary: Staff recommend that Council approve a new lease from Ricoh Canada
of multi -function devices ("MFD's") for printing, copying, scanning and faxing services. The new
lease will be a continuation of the City's existing relationship with Ricoh Canada for a period of five
years from October 1, 2017 to September 30, 2022.
Ricoh performed an assessment of the City's current MFD "fleet" and of its document reproduction
needs. The assessment was completed using a combination of a physical site visits and electronic
data collection from the City's existing MFD's. Ricoh's proposal will result in a slight reduction in
the number of MFD's (from 56 to 53) required to meet the City's needs. Ricoh will replace all
existing MFD's with new units. Changes in the size and location of some of the MFD's will better
accommodate the demands of the City's various Departments and facilities. The ongoing costs to
the City of operating the MFD's will be substantially reduced.
The City is currently at the end of a five year lease agreement with Ricoh Canada for a total of 56
MFD's within all divisions and facilities at a blended cost of $0.0468 per copy. The current lease
agreement expires on September 30, 2017. The proposal from Ricoh Canada includes the
placement of new copiers, service, parts, and toner at a blended cost per copy of $0.0267.
IT 01-17
Subject: Ricoh Print Management Proposal and
Purchase of Print Management Software
September 5, 2017
Page 2
Financial Implications:
The City's current cost per copy ("CPC") for document reproduction is $0.0468. The Ricoh Canada
proposal, if accepted by Council, will reduce the City's CPC to $0.0267. This represents a CPC
reduction of 43%. CPC is calculated based on the estimated, blended (Black and White/Colour)
volume of document reproduction.
Discussion: Usage and service statistics for the last five years have been reviewed by staff and
the recommendation is for the City to continue its relationship with Ricoh Canada as per the
Vendor of Record terms set by the Province.
City of Pickering staff performed due diligence on a competitive solution from Canon Canada in
order to establish that the VOR agreement with Ricoh was in the best interests of the City. The
result was that Canon's pricing was found to be only $55.89 higher per year based on a
comparable managed print services agreement. Notwithstanding this, City staff recommend
renewal of the City's existing print services agreement with Ricoh Canada, pursuant to the Vendor
of Record agreement with the Province of Ontario. This will avoid the disruption and inevitable
collateral costs and staff time associated with a change to a new service provider.
An assessment of the City's current managed print services environment was performed by Ricoh
Canada in 2017 and the findings are identified below.
Assessment Findings
• 56 Total Units
• 15 Unique Models
• 2 Manufacturers
• Total Monthly Volume of 178,171 (colour 23,681)
• 100 percent of MFD's are more than 5 years old. This result is an increased service
requirement, less uptime, less reliability and compatibility concerns with newer systems
• 100 percent of MFD's are networked which makes it very easy to manage
CORP0227-07/01 revised
Current
Recommended
Result
Total Number of Multi-
functional Devices
56
53
5.4% reduction
Average copy speed
36.1 pages
per minute
38.4 pages per
minute
6.3% increase
Total Cost per page (Blend)
$0.0468
$0.0267
43.0% reduction
Monthly Cost
$8,345.52
$4,758.23
43.0% reduction
Total Term Cost (5 Years)
$500,731.00
$285,494.00
$215,237.43 Term Savings
Discussion: Usage and service statistics for the last five years have been reviewed by staff and
the recommendation is for the City to continue its relationship with Ricoh Canada as per the
Vendor of Record terms set by the Province.
City of Pickering staff performed due diligence on a competitive solution from Canon Canada in
order to establish that the VOR agreement with Ricoh was in the best interests of the City. The
result was that Canon's pricing was found to be only $55.89 higher per year based on a
comparable managed print services agreement. Notwithstanding this, City staff recommend
renewal of the City's existing print services agreement with Ricoh Canada, pursuant to the Vendor
of Record agreement with the Province of Ontario. This will avoid the disruption and inevitable
collateral costs and staff time associated with a change to a new service provider.
An assessment of the City's current managed print services environment was performed by Ricoh
Canada in 2017 and the findings are identified below.
Assessment Findings
• 56 Total Units
• 15 Unique Models
• 2 Manufacturers
• Total Monthly Volume of 178,171 (colour 23,681)
• 100 percent of MFD's are more than 5 years old. This result is an increased service
requirement, less uptime, less reliability and compatibility concerns with newer systems
• 100 percent of MFD's are networked which makes it very easy to manage
CORP0227-07/01 revised
IT 01-17 September 5, 2017
Subject: Ricoh Print Management Proposal and
Purchase of Print Management Software Page 3
• Good mix of colour and black and white available across the City's environment
To meet the City's print service needs, Ricoh's proposal will:
• Provide all new multi -function devices with colour units in strategic locations
• Reduce the total number of devices to 53
• Distribute the total volume of printing more evenly across all devices, to reduce wear
• Upgrading of Equitrac secure print software to improve MFD network operation
Attachments:
1. Ricoh Fleet Assessment Report (including proposal)
Prepared By: Appr•ed/Endorsed By:
Dale Quaife
Manager, Information Technology
DQ:df
Paul B',s io i
Director,...Corjorate Services & City Solicitor
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
lei 'zo/7
CORP0227-07/01 revised
RICOH
imagine. change.
Consulting Services
Business Processes at Work
FLEET ASSESSMENT REPORT
Prepared For:
The City of Pickering
Prepared By:
Mark Amos
Supervisor, Consulting Services, Business Analyst
Fleet Assessment Report Prepared for THE CITY OF PICKERING
Ricoh Fleet/ Output Assessment Services
Executive Summary
August 17,
2017
To ensure clarity of Ricoh's approach to address The City of Pickering's print strategy
methodology, this report outlines the findings at The City of Pickering location. The assessment
function was completed using a combination of a physical site visit and electronic data collection
(network devices). There is a slight reduction of equipment which will reduce the cost of operation
for The City of Pickering. We assessed 2 locations City Hall 2 floors and Community Center 2
floors.
We had interview meetings with key personnel to discuss their department's specific needs,
including Finance, Planning, CAO Clerks, HR and Engineering.
A) Assessment Findings
• 56 Total Units
• 15 Unique Models
• 2 Manufacturers
• Total Monthly Volume of 178,171 (Colour 23,681)
• 100% of equipment older than 5 yrs resulting in increased service, less uptime and
reliability and compatibility concerns with new systems.
• 100% of equipment is networked which makes it very easy to manage
• Good mix of colour and B/W available across the City's environment
• Average CPC is BIW $0.01 Colour $0.08 (Monthly Spend $8,345.52)
B) Recommendations
Working with The City of Pickering's print strategy we have made recommendations for colour
MFP's in strategic locations within The City of Pickering's locations. Understanding the complex
environment of the different departments across many floors some areas might have devices
located in close proximity. Most floors at City Hall had a good mix of devices. Recommendations
for the sites we did not visit were made based on the volumes provided through @Remote.
• Reduce the number of devices to 53
• 10 Unique models and 1 manufacturers
• Create a balanced volume distributed across the fleet.
• 100% less than 3 years old improves reliability.
RICOH
Page 2 of 8
Confidentiality The content of this document is considered confidential information of Ricoh Canada Inc. and THE
CITY OF PICKERING. It is intended for internal Ricoh Canada and THE CITY OF PICKERING use only.
Fleet Assessment Report Prepared for THE CITY OF PICKERING
C) Assessment Functions:
Total Cost of Operation (TCO)
• Default B/W on copy print functions.
August 17,
2017
Environmental
Default copy and print functions for double sided (duplex).
Secure Print function on all devices, no more abandoned print and less paper in the
recycle bins
Security
Secure Print Release function available on MFP devices ensures confidentiality, no
lost print jobs and no abandoned print that goes to recycle bins.
ID) Analysis Statistics and Charts
Current State
act
Ricoh
53
HP
3
Total
56
New Ricoh Proposed State
-ria;'
MP C3004 Colour MFP
SP 4520DN B/W Printer
MP C6004 Colour MFP
MP 6055 B/W MFP
MP 0307 Colour Desktop MFP
MP 3555 B/W MFP
MP 6055 B/W MFP
MP 5055 B/W MFP
r SP 0252 Colour Desktop MFP
Keep Ricoh
Total -_-�--
RICOH
53
Page 3 of 8
Confidentiality The content of this document is considered confidential information of Ricoh Canada Inc. and THE
CITY OF PICKERING. It is intended for internal Ricoh Canada and THE CITY OF PICKERING use only.
Fleet Assessment Report Prepared for THE CITY OF PICKERING
60
50
40
30
20
10
0
60
50
40
30
20
Present Service and Supply Cost Drivers
Manufacturer
Unique Models
Total Devices
Proposed Service and Supply Cost Drivers
RICOH
Confidentiality The content
CITY OF PICKERING: I
Unique Models
Total Devices
•
August 17,
2017
Page 4 of 8
of this document is considered confidential information of Ricoh Canada Inc. and THE
t is intended for internal Ricoh Canada and THE CITY OF PICKERING use only.
Fleet Assessment Report Prepared for THE CITY OF PICKERING
18%
13%
Present Technology Mix
5%
23%
Proposed Technology Mix
RICOH
e MFP Colour(Networked)
MFP BM (Networked)
F Printer ENV (Networked)
0 Desktop MFP BIW (Networked)
® Printer Colour(Networked)
• MFP Colour(Networked )
o Desktop MFP BAN (Networked)
MFP BAN (Networked)
•Printer B/W (Networked)
® Desktop MFP Colour(Networked)
August 17,
2017
Page 5 of 8
Confidentiality The content of this document is considered confidential information of Ricoh Canada Inc. and THE
CITY OF PICKERING. It is intended for internal Ricoh Canada and THE CITY OF PICKERING use only.
Fleet Assessment Report Prepared for THE CITY OF PICKERING
40%
37%
Present Volume By Technology
5% 2%%
Proposed Volume By Technology
53%
RICOH
MFP Colour(Networked)
MFP 3M (Networked)
a Desktop MFP BM (Networked)
Printer BM (Networked)
Printer Colour (Netwodied)
August 17,
2017
• MFP Colour(Networked)
• MFP 3M (Networked)
51% a Desktop MFPBM(Networked)
e PrinterBNM (NetwoMed)
• Desktop MFP Colour (Networked)
Page 6 of 8
Confidentiality The content of this document is considered confidential information of Ricoh Canada Inc. and THE
CITY OF PICKERING. It is intended for internal Ricoh Canada and THE CITY OF PICKERING use only.
Fleet Assessment Report Prepared for THE CITY OF PICKERING
Utilization
E) TCO
August 17,
2017
RICOH
Page 7 of 8
Confidentiality The content of this document is considered confidential information of Ricoh Canada Inc. and THE
CITY OF PICKERING. Itis intended for internal Ricoh Canada and THE CITY OF PICKERING use only.
Current
..,
Recommendation
,..,
Result
Total # units
56
53
5.4% Device Reduction
Average Speed
36.1
38.4{e.3%
Increase in Speed
Estimated Monthly Volume
178,171
178,171
4.D% Unchanged
Total Cost Per Page (Blend)
$ 0.0468
$0.0267
43.0% Reduction in Costs
Monthly Cost
$ 8,345.52
$4,758.23
43.1i% Reduction In Costs
Total Term Cost (5 Years)
$ 500,731
$285,494
$ 215,237.43 Term Savings
RICOH
Page 7 of 8
Confidentiality The content of this document is considered confidential information of Ricoh Canada Inc. and THE
CITY OF PICKERING. Itis intended for internal Ricoh Canada and THE CITY OF PICKERING use only.
Fleet Assessment Report Prepared for THE CITY OF PICKERING August 17,
2017
RICOH
Page 8 of 8
Confidentiality The content of this document is considered confidential information of Ricoh Canada Inc. and THE
CITY OF PICKERING. It is intended for internal Ricoh Canada and THE CITY OF PICKERING use only.
PICKERING
Report to
Executive Committee
Report Number: PLN 14-17
Date: September 5, 2017
From: Kyle Bentley
Director, City Development & CBO
Subject: Revised By-law for the Registration of Two -Dwelling Unit Properties
File: L-2000-017
Recommendation:
1. That Council repeal and replace By-law 6399/04 with a revised By-law to provide for the
Registration of Two -Dwelling Unit Properties in the City of Pickering.
Executive Summary: The purpose of this report is to obtain Council's approval to repeal
By-law 6399/04 and replace it with a revised by-law for the Registration of Two -Dwelling Unit
Properties. A revised by-law is required to enable registration of a wider range of accessory units
that are now permitted by new provincial legislation and Council approved zoning by-laws. This
report contains background information on accessory dwelling units, the original intent behind the
Registration By-law, and recent changes to provincial policy and local zoning.
The draft by-law is attached as Appendix I and is recommended to be forwarded to Council for
enactment.
Financial Implications: The recommendations of this report do not present any financial
implications for the City.
Discussion
1. Defining Accessory Dwelling Unit
Accessory dwelling units (ADUs) are self-contained dwelling units that include rooms, a
kitchen and bathroom; are used for residential purposes, and are subordinate to the primary
residential dwelling unit on the property. ADUs are also commonly known as "second units",
"accessory apartments", "apartments in houses", "basement apartments" and "in-law suites".
ADUs can be referred to as "coach houses" when located above a detached garage, and
"garden suites" when located within an accessory building.
2. Pickering Introduced Zoning and a Registration By-law for Accessory Dwelling Units
in 2004
In 2004, Council approved a series of Zoning By-law Amendments to permit ADUs in
detached and semi-detached dwellings only, based on the assumption that most freehold
townhouse units will be unable to provide the necessary lot area or building size for an ADU.
Accessory dwelling units occupying an accessory structure, commonly referred to as "garden
suites" or "coach houses" were not addressed in the report.
PLN 14-17 September 5, 2017
Subject: Revised By-law for the Registration of Two -Dwelling Unit Properties Page 2
ADUs were permitted in detached and semi-detached dwellings subject to the following
provisions:
a) a total of three (3) parking spaces are provided on the property where the accessory
dwelling unit is located;
b) the maximum floor area of an accessory dwelling unit shall be one hundred (100)
square metres; and
c) a home-based business is prohibited in either dwelling unit of a dwelling containing an
accessory dwelling unit.
The amendments approved by Council did not permit ADUs within apartments, duplexes or
multiple -attached dwellings (townhouses). Additionally, the existing provisions for accessory
buildings specify that human habitation is not permitted in an accessory structure preventing
the establishment of coach houses or garden suites under the zoning by-laws.
In addition to amending the zoning by-laws, Council approved a Registration By-law
requiring the registration of ADUs (By-law 6399/04). The purpose of the Registration By-law
is to require the inspection of ADUs, thereby assuring the City that existing ADUs conform to
the applicable Fire and Building Codes, and allowing residents within those units to be
potentially safer in threat of fire.
3. Provincial and Local Policies Have Changed Since 2004
Since the approval of the zoning amendments and registration by-law in 2004, new provincial
legislation has been introduced to encourage more affordable housing options. The Strong
Communities through Affordable Housing Act, 2011 amended the Planning Act to:
• require municipalities to establish official plan policies and zoning by-law provisions
allowing "second units" in detached, semi-detached and row houses1, as well as in
ancillary structures;
• remove the ability to appeal the establishment of these official plan policies and zoning
by-law provisions except where such official plan policies are included in five-year
updates of municipal official plans; and
• providing authority for the Minister of Municipal Affairs and Housing to make regulations
authorizing the use of, and prescribing standards for, second units.
Specifically, Section 16.1 (3) of the Planning Act was added to include requirements for
"second units". The Planning Act now requires official plans to include policies authorizing
secondresidential units in a detached house, semi-detached house or row house; or a
building or structure ancillary to a detached, semi-detached, or row house, where the main
building only contains one dwelling unit.
Section 6.4 (e) of the Pickering Official Plan also directs City Council to "zone to permit
accessory apartments, garden suites, and rooming homes where appropriate".
' Defined as one of three or more dwellings joined side by side (or occasionally side to back), such as a
town house or garden home, but not having any other dwellings either above it or below.
PLN 14-17 September 5, 2017
Subject: Revised By-law for the Registration of Two -Dwelling Unit Properties Page 3
In 2014, City Council approved Zoning By-law 7364/14 (Seaton Zoning By-law), which
includes provisions that permit accessory dwelling units within a permitted detached dwelling,
semi-detached dwelling, townhouse dwelling2, or coach house, subject to the same
provisions required in Zoning By-laws 2511, 2520, 3036 and 3037.
In April 2017, City Council approved Zoning By-law 7553/17 (City Centre Zoning By-law),
which includes provisions that permit accessory dwelling units within any zone that permits a
detached dwelling, semi-detached dwelling, or street townhouse dwelling3, subject to the
same provisions required in other City zoning by-laws.
Additionally, the Committee of Adjustment has approved minor variance applications to
permit an ADU in a townhouse (P/CA 19/17) and an ADU in an accessory building
(P/CA 100/15). Both proposed accessory units where deemed to meet the three
requirements of ADUs in their respective zoning by-laws, and were approved based on
special circumstances.
Despite zoning changes and committee decisions, the Registration By-law was not updated
concurrently to match the zoning.
4. A New Registration By-law is Needed to Reflect Current Policies
During the review of Minor Variance Application P/CA 19/17, which requested an ADU in a
townhouse, City staff identified that the unit would not be able to be registered due to the
restrictive definition of "two -unit house" in the Registration By-law. It was then noted that any
ADUs proposed within townhouses or accessory buildings permitted under the Seaton
Zoning By-law or the City Centre Zoning By-law could not be registered for the same reason.
With construction underway in Seaton and the City Centre Zoning By-law being adopted by
Council (but under appeal) it is anticipated that the City will see an increased number of
ADUs that are permitted under the zoning by-law, but cannot be registered under
Registration By-law 6499/04. It is important to revise the Registration By-law to ensure that
all ADUs permitted under the zoning by-laws or through a minor variance application, are
inspected, conform to the building and fire codes, and are safe for occupancy.
5. Differences Between the New By-law and Existing By-law 6499/04
By-law 6499/04 was used as the basis for creating the new Registration By-law. The
changes expanded the range of dwelling types and structures in which ADUs may be
registered, replaced the term "two -unit house" with the term "two -dwelling unit property", and
made a number of other administrative changes.
2 Defined as a building that is vertically divided into a minimum of three dwelling units, each of which has
an independent entrance from grade to the front and rear of the building, and each of which are divided
vertically above grade by a common wall adjoining dwelling units or a private garage above grade and
where each dwelling unit is located on an individual lot.
3 Defined as a residential use building containing three or more attached principal dwelling units divided
vertically and where all dwelling units are located on a street.
PLN 14-17
September 5, 2017
Subject: Revised By-law for the Registration of Two -Dwelling Unit Properties Page 4
The term "two -dwelling unit property" is meant to better reflect the diversity of ADUs now
permitted in the City of Pickering zoning by-laws. A "two -dwelling unit property" is defined as
follows:
"a parcel of land containing a maximum of two dwelling units within a detached
dwelling, semi-detached dwelling, a street townhouse dwelling', or an accessory
building, subject to the provisions of the applicable City of Pickering Zoning By-law".
The key differences between By-law 6499/04 and the revised Registration By-law can be
summarized as follows:
Section Changed
Description of Change from By-law 6499/04
Name of By-law
changing the name from "Two -Unit Houses By-law" to
"Two -Dwelling Unit Properties By-law"
Definitions
removing the definition of "two -unit house" and "residential unit"
and adding definitions for "two -dwelling unit property", "dwelling
unit", "applicant", "accessory", "building", "City", "dwelling,
detached", "dwelling, semi-detached", "dwelling, street
townhouse", and "structure", in order to provide clarity and update
definitions to more modern standards
Registration
Applications
adding that the registration fee may be amended in the approved
Summary of Fees and Charges
adding the Building Code Act and the Ontario Building Code as
applicable standards for two -dwelling unit properties
Register
adding a section respecting the maintenance of a written or
electronic record of two -dwelling unit properties
Refusal and
Revocation of
Registration
adding details on the Registrar's ability to refuse to register a
two -dwelling unit property
Offences and
Penalties
adding specific details on fines for contravening the by-law
Fees
removing reference to a registration fee for applications made prior
to April 1, 2005
4 Same definition as used in the Seaton Zoning By-law.
PLN 14-17 September 5, 2017
Subject: Revised By-law for the Registration of Two -Dwelling Unit Properties Page 5
6. Staff Recommend that the Revised Registration By-law be enacted by Council
Staff consulted with internal departments including City Development (Building Services and
Planning Division), Corporate Services (By-law Enforcement and Legal Services) and Fire
Services throughout the drafting of the new Registration By-law. Comments from the
respective departments have been incorporated into the new By-law.
Inconsistencies between By-law 6499/04 and approved City zoning by-laws has created
issues whereby ADUs permitted in the zoning cannot be registered. This update to the
Registration By-law is consistent with new provincial legislation, the City Official Plan, and
City zoning by-laws, and will ensure that ADUs in the City of Pickering are constructed in
accordance with the Ontario Building Code and the Ontario Fire Code, and are safe for
occupation.
Appendix
Appendix I Draft By-law for the Registration of Two -Dwelling Unit Properties in the City of
Pickering
Prepared By:
Rory McNeil
Planned I
Nilesh S rti, (ACIP, RPP
Approved/Endorsed By:
Catherine Rose, MCIP, RPP
Chief Planner
�t
Kyle Bentley, P. Eng.
Manager, Development Review & Urban Design Director, City Development & CBO
RM:NS:Id
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
21, 'Zai7
Appendix 1 to
Report PLN 14-17
Draft By-law for the Registration of
Two -Dwelling Unit Properties
In the City of Pickering
The Corporation oft ity of Pickering
!<XXX/1 7
Being a by-law to provide for the registration of
two -dwelling unit properties in the City of Pickering.
Whereas Section 16(3) of the Planning Act, S.O., 1990, c. P.13, as amended, requires
municipalities to implement official plan policies authorizing the use of second
residential units;
And Whereas Section 35.1(1) of the Planning Act, S.O., 1990, c. P.13, as amended,
requires that by-laws passed under section 34 give effect to the policies described in
subsection 16(3) of that Act;
And Whereas Section 8(1) of the Municipal Act, S.O. 2001, c. 25, as amended,
(Municipal Act, 2001) provides that the powers of a municipality under any Act shall be
interpreted broadly so as to confer broad authority on municipalities to enable them to
govern their affairs as they consider appropriate, and to enhance their ability to respond
to municipal issues;
And Whereas Section 11(2) (6) of the Municipal Act, 2001, authorizes municipalities to
pass by-laws respecting the health, safety and well-being of persons and the protection
of persons and property;
And Whereas the Council of the Corporation of the City of Pickering considers it
important to enact a by-law to require the registration of second residential units in the
City of Pickering in order to protect persons, property and the health, safety and well-
being of Pickering residents;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. Definitions
In this By-law,
(1)
"Accessory" means a use or building naturally or normally incidental to,
subordinate to or exclusively devoted to a principal use or building and
located on the same lot as the principal use or building;
(2) "Applicant" means a person who applies for registration of a two -dwelling
unit property and includes any person authorized in writing by an owner to
apply for a two -dwelling unit property registration certificate on the owner's
behalf;
By-law N X/17 Page 2
"Building" means a structure occupying an area greater than 10.0 square
metres and consisting of any combination of walls, roof and floor but shall
not include a mobile home;
(4) "City" means The Corporation of the City of Pickering or the geographical
area, whatever the context requires;
(5) (a) "Dwelling, Detached" means a building containing only one primary
dwelling unit;
(b) "Dwelling, Semi -Detached" means a building that is divided vertically
into two primary dwelling units that share a common wall above
grade and where each dwelling unit is located on an individual lot;
(c) "Dwelling, Street Townhouse" means a building that is vertically
divided into a minimum of three dwelling units, each of which has an
independent entrance from grade to the front and rear of the building,
and each of which are divided vertically above grade by a common
wall adjoining dwelling units or a private garage above grade and
where each dwelling unit is located on an individual lot;
(d) "Dwelling Unit" means a residential unit that:
i) consists of a self-contained set of rooms located in a building or
structure;
ii) is used or intended for use as a residential premises;
Hi) contains kitchen and bathroom facilities that are intended for the
use of the unit only;
iv) is used as a single housekeeping unit, which includes a unit in
which no occupant has exclusive possession of any part of the
unit; and
v) is not a mobile home or any vehicle;
(6) "Inspector" means a Building Inspector, Municipal Law Enforcement
Officer or Fire Inspector employed by the City of Pickering;
(7) "Owner" means the registered owner of the land on which the two -dwelling
units are situated;
(8) "Registrar" means the Fire Chief of the City of Pickering;
(9) "Structure" means anything that is erected, built or constructed of parts
joined together or any such erection fixed to or supported by the soil
and/or other structure but excludes in -ground swimming pools;
(10) "Two -Dwelling Unit Property" means a parcel of land containing a
maximum of two dwelling units within a detached dwelling, a
semi-detached dwelling, a street townhouse dwelling, or an accessory
building, subject to the provisions of the applicable City Zoning By-law.
XX/17 Page 3
Prohibition
No person shall occupy or permit the occupancy of a two -dwelling unit property
unless the owner registers the property as required by this By-law.
3. Registration Applications
(1)
To obtain registration, the owner or applicant shall:
(a) submit a completed application on a form provided by the City;
(b) pay the prescribed fee in the amount as set out in Schedule "A" to
this by-law, or as amended by the approved Summary of Fees and
Charges By-law;
(c) arrange for an inspection of the two -dwelling unit property by an
Inspector, and demonstrate compliance with all relevant standards
set out in the Building Code Act, Ontario Building Code, Fire
Protection and Prevention Act, Ontario Fire Code, as amended from
time to time; and
(d) provide bona -fide evidence that the use of the property for the
purposes of more than one dwelling unit meets the applicable zoning
provisions, or are exempt from such provisions under the terms of
the Planning Act, 1990;
(2) A property which has received approval for two -dwelling units through the
issuance of a building permit or change of use permit under the Building
Code Act and Ontario Building Code, is exempt from the requirements of
(1)(c) and (d) of this section where such permit explicitly authorized such
use and satisfactory final inspections have been completed.
(3) The issuance of a building permit for structural or material alterations in
accordance with the Fire Protection and Prevention Act and Ontario Fire
Code, is applicable to the requirements of (1)(c) and (d) of this section.
(4) The Registrar shall issue a registration certificate for a two-dwellingunit
property except where the property proposed for registration does not
comply with the requirements of 5(1) of this by-law or any other applicable
law, as determined by the Registrar.
4. Register
(1) The Registrar shall maintain a written or electronic record respecting each
two -dwelling unit property for which a registration certificate has been
issued. Each record shall include, at a minimum, the following particulars:
(a) the municipal address of the two -dwelling unit property; and
(b) the registration date of the two -dwelling unit property.
j(XXI17 Page 4
Refusal and Revocation of Registration
(1)
The Registrar may refuse to register a two -dwelling unit property unless
the Registrar is satisfied that the following conditions have been met:
(a)
the application for registration has been prepared and submitted,
including payment of registration fees;
(b) the two -dwelling unit property complies with all standards applicable
at the time of registration, and which may be prescribed by any of the
following:
• the City's Zoning By-law;
• the City's Property Standards By-law;
• the Building Code Act, 1992, SO 1992, c 23;
• the Ontario Building Code, 0 Reg 332/12;
• the Fire Protection and Prevention Act, 1997, SO 1997, c 4; and
• the Ontario Fire Code, 0 Reg 213/07:
(2) The Registrar may revoke the registration of a two -dwelling unit property
which, at any time after registration, ceases to meet the requirements set
out in this By-law or other applicable law, or where the Registrar
determines that the registration certificate was issued based on false or
misleading information.
Where the Registrar refuses or revokes the registration of a two -dwelling
unit property, notice stating the reason for the refusal or revocation shall
be given to the owner of the property by regular mail.
(3)
6. Administration of this By-law
The Registrar may designate such persons as are necessary to administer this
By-law.
7. Offences and Penalties
(1) Any person, other than a corporation, who contravenes the provisions of
this By-law is guilty of an offence, and upon conviction, is liable:
(a) on a first conviction, to a fine of not more than $10,000.00; and
(b) on any subsequent conviction, to a fine of not more than $25,000.00.
(2) A corporation that contravenes any provision of this By-law, is guilty of an
offence, and upon conviction, is liable:
(a) on a first conviction, to a fine of not more than $25,000.00; and
(b) on any subsequent conviction, to a fine of not more than $50,000.00.
1XXXX/17 Page 5
8. Repeal
(1) By-law No. 6399/04, as amended, is repealed.
By-law read a first, second and third time and finally passed this XX day of September,
2017.
David Ryan, Mayor
r
Debbie Shields, City Clerk
Schedule "A" to
By-law XXXX/17
Registration Fee of a Two -Dwelling Unit Property: $500.00