Loading...
HomeMy WebLinkAboutApril 3, 2017PICKERING. Present: Executive Committee Meeting Minutes April 3, 2017 2:00 pm Council Chambers Chair: Councillor Cumming Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley M. Carpino J. Hagg R. Holborn S. Karwowski M. Gadzovski D. Shields R. Pym G. McGregor D. Selsky N. Emery M. Pelzowski A. Syed L. Harker (1) - Chief Administrative Officer - Director, City Development & Chief Building Official - Director, Community Services - Fire Chief - Director, Engineering Services - Director, .Finance & Treasurer - Division Head., Water Resources & Development Services - City Clerk Principal Planner, Strategic Initiatives - Manager, Strategic Initiatives & Sustainability -Manager, Capital Projects & Infrastructure - `Coordinator, Traffic Operations - Coordinator, Roads & Infrastructure Maintenance Contracts - Coordinator, Energy Management - Deputy Clerk Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1 Joseph Millage, The Participation House Project, appeared before the Committee to provide an overview of Project IMPACT. Project IMPACT is a project that recognizes people who have made a positive contribution to Durham Region which will result in a book that contains stories about these people. Mr. Millage invited the Committee to City od P1CKER1 NG Executive Committee Meeting Minutes April 3, 2017 2:00 pm Council Chambers Chair: Councillor Cumming submit names of people who might want to submit a story, and requested a grant in the amount of $1,000 from the City. A brief question and answer period ensued regarding any support received from other municipalities, with the Committee suggesting that the organization request a grant through the City's Community Grant Program. 2. Tanya Ryce, Supervisor, Cultural Services, appeared before the Committee to provide an update on City of Pickering's Canada 150 plans. With the aid of a Power Point presentation, Ms. Ryce outlined the various events that the City will be enhancing to celebrate Canada's 150th, including specifics regarding the branding, marketing, themes, uniforms, and enhancements. to City events. A brief question and answer period ensued regarding incorporating the book "Time Present and Time Past A Pictorial History of Pickering" by John Sabean into promotions somehow, ensuring that a wide variety of notable Pickering residents were highlighted, and that trails be included in the promotions. (111) Matters for Consideration 1. Director, Engineering Services, Report ENG 02-17 Toronto and Region Conservation Authority -Greenwood Conservation Lands Master Plan Brock North Lands A question and answer period ensued regarding the purchase of lands, incoming fill and the corresponding effects on traffic and the roads, and the fees for haulage and dumping fill. Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That staff be authorized to waive any future fill permit tipping fees and securities (refundable deposits) as required by the current Fees & Charges By-law, from the Toronto and Region Conservation Authority (TRCA) related to, the Brock North Lands site for the term of the fill operation at the site; That Council authorize staff to enter into discussion with City of Toronto staff, in an effort to have the City of Toronto waive the requirement set out in the agreement of purchase and sale between the City of Toronto and the TRCA 2 e4 o0 PICKERING Executive Committee Meeting Minutes April 3, 2017 2:00 pm Council Chambers Chair: Councillor Cumming dated the 18th day of January, 2011, for payment of fair market value for all of the property entitlements, interests and permissions conveyed or granted by TRCA to the City of Pickering for ancillary uses on the Brock North Lands; 3. That staff be authorized to work with the TRCA on the development of a landscape master plan for the Brock North Lands that achieves a balance between ecological restoration and preparation for recreational facilities, while incorporating the importation and placement of approximately 1.7 million cubic metres of clean fill; That staff be authorized to work with the TRCA to amend the existing management agreement between the City of Pickering and TRCA to include the permitted ancillary and recreational uses for the Brock North Lands on terms similar to the existing management agreement; 5. That a copy of this report be forwarded to TRCA; and 6. That the appropriate City officials be authorized to take the necessary actions as, indicated in this report. Carried Director, Engineering Services, Report ENG 06-17 Amendment to Traffic and Parking By-law 6604/05 -Inclusion of New Roads and Traffic Controls Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe That the attached draft by-law be enacted to amend Schedule "2", Schedule "5", Schedule "6", Schedule "7", Schedule "9" and Schedule "10" to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to provide for the inclusion of new roads and traffic controls into the Traffic and Parking By-law; 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 3 czy od PICKERING Executive Committee Meeting Minutes April 3, 2017 2:00 pm Council Chambers Chair: Councillor Cumming Director, Engineering Services, Report ENG 07-17 Asphalt Resurfacing on Various. City Streets, Trails and Driveways Tender No. T-2-2017 Recommendation Moved by Councillor Brenner Seconded by Councillor Ashe 1. That Tender No. T-2-2017 for Asphalt Resurfacing on Various City Streets, Trails & Driveways as submitted by Furfari Paving Co. Ltd. in the total tendered amount of $1,487,065.99 (HST included) be amended to include an additional $33,743.30 (HST included) for expansion of the Strouds Lane Project from Foxwood Trail to Amberlea Road be accepted; 2 That the total gross project cost of $1,858,871.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $1,673,971.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $1,673,971.00 as follows: a) The sum $1,084,777.00 as approved in the 2017 Capital Budget to be funded by a transfer from the Federal Gas Tax Reserve Fund; The sum of $390,315.00 as approved in the 2017 Capital Budget to be funded from the Ontario Community Infrastructure Fund (OCIF) Grant; The sum of $47,000.00 for the Kinsmen Park Maintenance Road be financed by undertaking an internal loan for a term of 5 year; The sum of $109,000.00 for the Waterfront Trail be financed by undertaking an internal loan for a term of 5 years; The sum of $41,655.00 as approved in the 2016 Capital Budget to be funded by a transfer from the Roads &-Bridges Reserve Fund; f) The balance sum of $1,224:00 be funded from property taxes; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. oty PICKE RI NG Executive Committee Meeting Minutes April 3, 2017 2:00 pm Council Chambers Chair: Councillor Cumming Director, Finance & Treasurer, Report FIN 06-17 Low Income Seniors and Persons with Disabilities Property Tax Grant Program A question and answer period ensued regarding forms of communication the City will be using to make residents aware of the program. Recommendation Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report FIN 06-17 of the Director, Finance & Treasurer regarding the Low Income Seniors and -Low Income Persons with Disabilities Property Tax Grant be received; 2 That the attached By-law, providing for the Low Income Seniors and Low Income Persons with Disabilities Property Tax Grant be enacted; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried Director, Corporate Services & Solicitor,• Report LEG 03-17 Mattamy (Seaton) Limited (Phase I) -Seaton Master Parks Agreement and Seaton Easement Conveyance Agreement Recommendation Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Report LEG 03-17 respecting the Seaton Master Parks Agreement and Seaton Easement Conveyance Agreement be received; 2 That the Seaton Master Parks Agreement, substantially in the form included in this Report as Attachment No. 1, be entered into by the City to govern the provision of parkland within Seaton, subject to such minor revisions as are satisfactory to the Director, Corporate Services & City Solicitor; Executive Committee Meeting Minutes April 3, 2017 2:00 pm Council Chambers Chair: Councillor Cumming That the Seaton Easement Conveyance Agreement, substantially in the form included in this Report as Attachment No. 2, be entered into by the City in respect of the Mattamy (Seaton) Limited Phase I subdivision (SP -2009-13), subject to such minor revisions as are satisfactory to the Director, Corporate Services & City Solicitor; That the form of Easement Conveyance Agreement included in this Report as Attachment No. 2, subject to revisions approved by the Director, Corporate Services & City Solicitor, be used by the City for all easements required to permit the location of storm water management ponds and facilities on Provincial lands, as needed to service other Seaton subdivisions; That the said Agreements, including all future Easement Conveyance Agreements in Seaton, be executed by the Mayor and City Clerk; and That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Carried Director, City Development & CBO, Report PLN 05-17 City of Pickering LED Streetlight Conversion Program Discussion ensued regarding the budget for this project, pole replacement, and the impact it will have on the community. Recommendation Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Council endorse staff's recommendation to retain Realterm Energy Corp. to convert the City's High_ Pressure Sodium (HPS) and Mercury Vapour (MV) streetlight luminaires to energy efficient Light Emitting Diode (LED) streetlight luminaires; That Council approve the award of a single source contract to Realterm Energy Corp. in accordance with the City's Purchasing Policy, Item 09.09 in the amount of $6,439,926.50 (HST included); 644 PICKERING Executive Committee Meeting Minutes April 3, 2017 2:00 pm Council Chambers Chair: Councillor Cumming 3 That the total gross project cost of $6,773,782.00 (HST included) including the cost proposal from Realterm Energy Corp. and other associated costs, and the total net project cost of $6,100,000.00 (net of HST rebate) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $6,100,000.00 as follows: a) The sum of $3,880,000.00 as approved in the 2016 Capital Budget for Streetlight. Luminaries Replacement — Phase 2, be funded by a transfer from the Federal Gas Tax Reserve Fund; b) The sum of $1,500,000.00 as approved in the 2016 Capital Budget for Streetlight Luminaires Replacement - Phase 2, be funded by a transfer from the Rate. Stabilization Reserve; c) The sum of $500,000.00 as approved in the 2017 Capital Budget for Streetlight Luminaires Replacement — Phase 3, be funded by a transfer from the Independent Electricity System Operator (IESO) incentive grant; d) An additional amount of $100,000.00 from savings realized in Tender No. T-2-2017, Asphalt Resurfacing on Various City Streets, Trails, and Driveways be applied to the Streetlight Luminaires Replacement — Phase 2 project to cover incremental costs and be funded by a transfer from the Federal Gas Tax Reserve Fund; e) The Phase 1 funding from Capital Project Account 5325.1603.7505 in the amount of $120,000.00 funded by a transfer from the Federal Gas Tax Reserve Fund be applied to the Streetlight Luminaires Replacement — Phase 2 project; 5 That the Mayor and Clerk be authorized to sign an agreement between the City and Realterm Energy Corp. in a form satisfactory to the Director, Corporate Services & City Solicitor; 6. That staff consult with the Whitevale and District Residents' Association on the selection of a LED lighting luminaire that best reflects the character of the Heritage Conservation District and that staff consider the preferred LED luminaire and associated costs as part of the 2018 Capital Budget; 7 That the Director, Finance & Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and Executive Committee Meeting Minutes April 3, 2017 2:00 pm Council Chambers Chair: Councillor Cumming That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Other Business Notice of Motion Recommendation Moved by Councillor Brenner Seconded by Councillor McLean That the rules of procedure be suspended in order to waive the 10 day requirement for a Notice of Motion regarding Support for Building Canada's First Microgrid Community in Pickering to go to Council on Monday, April 11 th Carried on a L/ vote (V) Adjournment The meeting adjourned at 3:09 pm.