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HomeMy WebLinkAbout2016 Approved Current BudgetCity of Pickering 2016 Approved Current Budget Table of Contents Department Executive Comm. Meeting Minutes Report to Council Budget Summaries Chief Administrative Officer Office of the CAO-Admin 2121 Customer Care Centre 2129 Human Resources 2139 Health & Safety 2141 City Development City Development-Admin 2610 Planning & Design 2611 Building Services 2612 Sustainability 2620 Economic Development 2621 Committee of Adjustment 2630 Heritage Pickering 2743 Corporate Services Finance 2127 Supply & Services 2133 Information Technology 2196 Legal Services 2125 Clerks Office 2122 Records Management & Elections 2191 Print Shop/ Mail Room 2199 By-Law 2220 Animal Services 2293 Culture & Recreation Culture & Recreation Admin 2711 Civic Centre 2124 Senior Citizens Centre 2572 Programs 2712 Dunbarton Pool 2713 Don Beer Arena 2715 Community Centres 2719 Recreation Complex-Central Core 2731 Recreation Complex-Pool 2733 Recreation Complex-Arenas 2735 Museum 2744 Page 1 11 50 64 71 75 78 81 84 90 94 100 104 109 113 115 118 130 136 139 144 147 150 153 156 160 166 178 183 187 191 201 205 209 214 223 227 231 City of Pickering 2016 Approved Current Budget Table of Contents Engineering & Public Works Engineering Services Engineering Services-Admin 2290 Crossing Guards 2230 Water Resources & Development Services 2613 Public Works Operations Admin 2500 Property Maintenance 2132 Fleet Services 2315 Roads 2320 Sidewalks 2323 Street Lights 2325 Parks 2718 Fire Services Fire Protection 2240 Emergency Operations 2241 Library Libraries 2745 General Government Appendix A 239 244 249 254 256 261 267 271 275 280 285 287 289 296 301 309 312 313 326 365 Report Fl N 05-16 Subject: 2016 Current and Capital Budget Transfer from Current Fund to Capital Fund Transfers from Reserves: -Rate Stabilization Reserve (7021) -City Share Dev. Charges Projects (7022) -Vehicle R'$placement Reserve (7040) -Capital Replacement Reserve (7001) -Don Beer Arena Surcharge (7033) -Rec. Complex Core Surcharge (7034) -Rec. Complex Arena Surcharge (7036) -Self-l.nsurance Reserve (7020) · Transfers from Reserve Funds: -Operations Centre (7708) ·_Development Charges (7605 to 7621) -Federal Gas Tax Funds (7505) -Roads and Bridges (7709) -Third Party Contribution (7501) -Parkland Development .(7502) Debt-5 yr Debt-10 yr Debt.: 15 yr Debt-20 yr Internal Loan-5 yr Internal Loan - 1 0 yr York Region Funding Agreement Provincial Grant-Transportation Initiatives Provincial Grant-Invest in Ontario Provincial Grant -Ontario Communities Infrastructure Fund Sale of Land Donations Total March 29, 2016 Page 2 $1,043,100 3,385,000 1,249,769 933,000 317,450 100,100 68,000 32,700 31,000 1,400,000 4,598,031 6,575,000 801,260 600,000 110,000 200,000 6,760,000 2,250,000 650,000 591,000 385,000 490,000 250,000 . 159,000. 198,740 75,000 20,000 $33.273.150 b) That total external debt financed by property taxes of $9,860,000 for the projects identified in the 2016 Capital Budget, and as indicated in this report, in the amount of $200,000 for a period not to exceed 5 years, $6,760,000 for a period not to exceed 10 years, $2,250,000 for a period not to exceed 15 years and $650,000 for a period not to exceed 20 years be. approved; 12 RepOrt FIN 05-16 March 29, 2016 Subject: 2016 Current and Capital Budget Page 3 c) That the internal loans in the amount of $976,000 be undertaken at the discretion of the Division Head, Finance & Treasurer; d) That projects identified in the 2016 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing ~y Council; e) That any debt repaym~nt, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Division Head, Finance & Treasurer, be used to apply towards additiOnal principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof approved in the 2016 . Capital Budget to be financed through the issuance of debt may, at the discretion of the Division Head, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g) That the Division Head, Finance & Treasurer, be authorized to make draws from Reserve aDd Reserve Funds for projects included in the approved capital budget up to the amount approved; . h) That the Division Head, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Secti9n 413 of the Municipal Act, .2001 as amended; i) That Council authorize the Division Head, Finance & Treasurer to change the financing source from external debttc rnternal loans for the following · capital projects: i) Fire Station# 5 -Renovations & Upgrades (Account 5340.1504.0000) ii) Fire Station #6 -Renovations & Upgrades (Account 5340.1505.0000) j) That Council authorize the consolidation of pr?viously approved prior years capital projects into one project account (5321.1603) in the amount of $979,500 (not included in Recommendation 2a) for the construction and installation of streetlights and sidewalks on Kingston and Brock Road in conjunction with Durham Region's Bus Rapid Transit Program based on the following financing sources: i) . Thaf$47 4,750 of the project's capital cost be ft,mded from the (761 0) Reserve Fund DC-Roads 13 Report FIN 05-16 March 29, 2016 Subject: 2016 Current and Capital Budget Page 4 ii) That $354,750 of the project's capital cost be funded from the (7022) Reserve-DC's City's Share iii), That $150,000 of the project's capital cost be funded from ( 1623) Provincial Grant k) That Council approve the cancellation of the following approved prior years' streetlights and sidewalks capital projects: i) V-1 Kingston Road (South Side)-Brock Road to Hydro Corridor (Account 5321.1306) ii) V-2 Kingston Road (South Side)_-Brock Road to Southview Drive (Account 5321 .1307 iii) V-4 Kingston Road (North Side).-Brock Road to Bainbridge D~ive (Account 5321.1308) iv} Kingston Road (North and South Side)-From Denmar Road to Bainbridge Drive (Account 5325.1301) . v) V-13 Brock Road (East Side)-Finch Avenue to Duffins Creek (Account 5321.1309) vi) V-15 Brock Road (East Side)-Finch Avenue to Kingston Road (Account 5321.131 0) , vii) Brock Road (West Side)-Kingston Road to Finch Avenue (Account 5323.1604) I) That Council.approve the addition of the Conservation Barn Reconstruction project in the amount of $900,000 (not included in Recommendation 2 a) and that this project proceed only if the City is successful in obtaining grant funding from the Canada Cultural Spaces Fund or other grants; and m) That Council authorize City staff to enter into an agreement in connection with plan subdivision 40M-2536 to reflect capital project account (5321.1601 :0000); 3. That the Division Head, Finance & Treasurer be authorized to transfer: a)· Any surplus current operating funds at year-end in excess of approximately $125,000 be transferred to the Rate Stabilization Reserve (7021); b) Any surplus funds fromthe Emergency Operational Capital Needs Account (2901.0000.000) to the Facilities Reserve. 14 Report FIN 05-16 March 29, 2016 Subject: 2016 Current and Capital Budget Page 5 4. That the Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the budget plan· accommodates any reallocation of 2016 current operating expenditures and revenues resulting from any reorganization or to accommodate any labour relations settlements; 5. That the Division Head, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment· Appeal Reserve (70 11) and if this reserve is depleted then the shortfall to be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment-in-Lieu Education ·Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); 6. That the Division Head, Finance & Treasurer be authorized to use any under expenditures from projects funded from ReseNes or Reserve Funds to fund over expenditures for approved projects funded from the sanie source(s); 7. · That the Division Head, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 8. . That Council approve the cancellation of the following approved capital projects: a) b) c) d) e) f) g) h) i) Clements Road Operations Centre (Account 5315.1401) Clements Road Operations Centre -Additional Funds (Account 5315.1501) Clements Road Operations Centre (Account 5315.1502) Dunbarton Pool Deck Repairs (Account 5713.1502) Park Crescent Road Construction (Account 5321.1504) Diesel Generat.or (Account 5340.1401) Bl-15 Squires Breach Road at Clements Road Traffic Signals-Design Only (Account 5321.0607) Bl-15 Squires Beach Road at Clements Road Traffic Signals (Account . 5321. 0832) Squires Beach Road at Clements Road -Land Acquisition for Intersection Improvements (Account 5320.0912) · · 15 Report FIN 05-16 March 29, 2016 Subject: 2016 Current and Capital Budget Page 6 9. That the Division Head, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 10. That the Division Head, Finance & Treasurer be authorized at his discretion tore- finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; · 11. That the Division Head, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currenGy markets in order to effect United States dollar denominated expenditures~in the Current or Capital Budgets; · b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); and c) Restate the 2016 Current Operat\ng, User Fees and Capital Budgets to reflect: (i) any Council changes made at the March 29 Council meeting; {ii) any reorganization or personnel account changes (salary, benefits & overtime) that result from salary increases or negotiated labour settlements; 12. That Council approve to single source the following professional services as requested by the client departments in accordance with the City's Purchasing Policy Item 1 0:05: a) The Engineering & Public Works Department request that Phase One of the LED Street Light project for consulting services in the amount of $120,000 be awarded to ReaiTerm Energy for the completion of an LED Street light Retrofit Audit; b) The Corporate Services Department requests that Public Sector Digest Inc., be awarded the contract to complete the City'sAsset Management Plan in the amount of $135,000; 13. That the Division Head, Finance &·Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 14. That Council pass the attached General Municipal Fees and Charges By-law and incorpo,rate the user fee schedule into-the 2016 Current budget; 15. That the Division Head, Finance & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year 16 Report FIN 05-16 March 29, 2016 Subject: 2016 Current and Capital Budget Page 7 in order to maintain a reasonable level of reim~ursement with any increase in cost being met from under expenditures in other accounts; 16. . That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues and financial studies related to the City, Seaton and/or Duffin Heights; 17. That the Division Head, Finance & Treasurer be authorized to transfer any funds received from the sale of lands located at 2510 Brock Road to the Operations Centre Reserve Fund; 18. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to be used to protect the property tax base by defending assessment appeals through proactive assessment base management; 1.9. That the Division Head, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) to the Reserve for Sustainable Initiatives; 20. That the 2017 budget be developed with the following budget guidelines: a) .That an additional,up to 1% budget levy increase for a contribution to the Roads and Bridges Reserve Fund be strongly considered in the 2017 Budget; b) That a OA 1% budget levy increase for a one-time Fence Levy be included in the 2017 Budget; c) That the 2017 budget be developed with a priority given to maintaining service levels and existing infrastructure; and d) That the 2017 capital budget be presented in three sections: 2017 infrastructure renewal; Growth that includes expansion and enrichment and 2018 to 2021 capital forecast; 21. That Council amend the Community Grant policy to authorize the Division Head Finance and Treasurer to conduct post-grant reviews of grant expenditures and if any organization refuses to participate that they be deemed automatically disqualified to receive any future grant funding until they provide the required information; a) That the recommended grants to Durham West Blues Festival ($1 ,000) and Canadian Food Truck Festival ($3,000) be ,issued after the event; b) That the grant application deadline date for 2017 Budget considerations be September 30, 2016; and 17 Report FIN 05-16 March 29, 2016 Subject: 2016 Current and Capital Budget Page 8 c) That Council approve a grant in the amount of $500 for the Afghan Canadian Cultural & Education International Organization and the additional cost be- offset by a reduction of $500 from the grants contingency account; 22. · · That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; and 23. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Executive Summary: This report contains a summary of the 2016 Current and Capital Budgets and a discussion of the Recommendations contained in this report. · Financial Implications: The 2016 Current and Capital Budgets, if adopted as amended, will result in a property tax levy increase of 3.99% (City Share Only) over last year which translates into a 1.16% increase in the City's share of the total property tax bill. This increase, when combined with the Region and the School Boards increase, results in an average increase of 2.07% on the total property tax bill. The above excludes any property tax shifts due to reassessment and potential Provincial tax policy changes. Any changes as a result of Provincial tax policy changes will be adjusted in the calculation of , the final tax rates. · · The changes below resulted ·from the March 10, 2016 Executive (Budget) Committee's review of the draft Current and Capital, budgets on a "page-by-page" basis: Current Budg'et Additions/(Reductions): General Government Section Grants Durham Youth Council Pickering Rotary Music Festival - Kinsmen Santa Claus Parade Asian Women Skills and Community Development Association Grants Contingency Total Net Current Budget Changes Proposed Special Levies Additions/(Reductions): Roads and Bridges* LED Street Lights (to be funded by 2015 Surplus) Total Net Special Levies Changes *The 2016 Roads and Bridges Levy is now $218,000 ltl $500 500 3,000 3,000 (7,000) 0 (339,000) (180,000) (519.000) Report FIN 05-16 March 29, 2016 Subject: 2016 Current and Capital Budget Page 10 This streetlights and sidewalks project consisted of six previously approved segments (projects) that were approved in 2013. These projects are all related to the construction of streetlights and sidewalks on Kingston and Br_ock Road ahd the work is to be done in conjunction with the Durham Region's Bus Rapid Transit Program. For housekeeping reasons, the prior year's funding for these projects is being consolidated into one capital project for 2016. In addition, the City can use more DC funds rather than debt by consolidating the funding into one project. Addition of Conservation'Barn Reconstruction-Recommendation 2 I) On Tuesday, March 22, Federal Finance Minister Bill Morneau presented his budget. Included in the budget is funding for the Canada Cultural Spaces Fund in the amount of $168.2 million over two years. For 2016, $83.8 million is bein'g provided under this grant. It is staff's understanding that this fund would support renovation and construction of arts and heritage facilities. Staff are recommending that this project-be considered as a candidate for this grant. With $83.3 million available {throughout Canada), staff believe it is important to select a project that "fits" the funding envelope. If the City is not successful, the project will not proceed. Deletion of PrE7viously Approved Capital Projects -Recommendation 8 These recommendations are asking Council to delete previously approved capital projects as a housekeeping/accounting item. An explanation of each account is presented below: . Clements Road Operation's Centre-$30~604~500 (total approvals) This project was originally approved in the 2014 capital budget, with additiona·l funding approved in 2015 for a new "green" Operations Centre. The Green Operations Centre project included geothermal, windmill and solar roof. In December 2014, City staff submitted the new "green" Operations Centre project under the Small Communities Fund. Unfortunately, the City was not successful and therefore, the prior years' budget approvals have to be deleted. This project is being redesigned with a smaller footprint and the design costs are included in the 2016 Capital Budget. The 2017 Capital Budget will include the construction costs and related financing strategy for the new Clements Road Operations Centre. Dunbarton Pool Deck Repairs -$300~000 This project was originally approved in the 2015 capital budget. Staff tendered this project last year and the tendenesults strongly indicated that the project was under budget. This project is now included in the 2016 Capital Budget in the amount of $900,000. 20 Report FIN 05-16 March 29, 2016 Subject: 2016 Current and Capital Budget Page 11 Park Crescent Road Construction -$725,000 This project was included in the approved 2015 capital budget and consisted of reconstruction and urbanization of Park Crescent west of Cliffview Road in conjunction with servicing for the Orchard Ridge (Pickering) subdivision, SP 2013-01. This project is being .re-budgeted in 2016 to increase the project budget by $50,000 to account for additional design and construction works required by the City and to reflect actual tender costs. The project funding has also changed to reflect the City's share of development charges. The 2016 capital budget now includes this project 'in the amount of $750,000. Diesel Generator -$35,000 This purchase of a back-up diesel generator for Fire Station #2 was originally approved in the 2014 capital budget. Staff solicited quotes but the p'urchase was not made as the quotes received were higher than the budgeted amount. The 2016 capital budget now includes the purchase and installation of an emergency generator at Fire Hall #2 in the amount of $60,000. Squires Beach Road Traffic Signals and Intersection Improvements -$310,000 (total approvals) · The 2004 DC Study included $300,000 for the full signalization and associated road works of the intersection at Squires Beach Road and Clements Road. The detailed des'ign for the traffic signals was included in the 2006 capital budget for $60,000. During the design phase the Region determined that land acquisitions would be required to complete the traffic signalization installation. The 2008 capital budget included $240,000 . for the installation and the land acquisition was included in the 2009 capital budget for . $10,000. . The project was tendered in 2015 and came in significantly over the budgeted funds available due to the time lag between the original estimate contained in the 2004 DC Study and the date of the tender. It was determined that rather than request additional funds for the project at the time of the award, it would be better tore-budget the entire project in. the 2016 capital Budget. This project is now included in the 2016 capital budget in the amount of $685,000. Single Source Consulting: Awarding of LED Street light Retrofit Audit to ReaiTerm Energy -Recommendation 12 a) . The first phase of the LED Street Light project is to conduct a street light retrofit audit that will provide detailed GPS/GIS maps, and design specifications for LED replacements. (The audit will include: size, location and type of the City's existing street lights). The City does not have the internal resources (staffing or equipment) to conduct such an audit. LAS acts as an agent between the City and Rea IT erm. AMO's Local Authority Services or LAS is the City's current vendor for elyctricity .and natural gas and they have proven to be a reliable vender for the last ten years. The LAS LED Street Light Retrofit Program has signed over 120 Ontario municipalities for LED retrofits, working as a reliable, trusted vendor on behalf of municipalities. (Rea1Te~1 Energy specializes in street light systems). . . Report Fl N 05-16 March 29, 2016 Subject: 2016 Current and Capital Budget Page 12 Recommendation 12 a) is recommending that ReaiTerm Energy be awarded a $120,000 contract to conduct the audit. It is important that this project proceed as quickly as possible due to the fact any time delays reduce possible LED street light energy and maintena,nce savings. Single Source Consulting: Awarding of Contract for the Development of an Asset Management Plan (AMP) to Public Sector Digest-Recommendation 12 b) The City has to complete an AMP by December 31, 2016 in order to meet Federal Gas Tax (FGT) reporting requirements, If the City fails to meet this reporting requirement, the City's 2017 FGT grant may be at risk. The AMP requirement is part of the FGT agreement that the City signed in April, 2014. It is staff's understanding that the AMP should be completed for all tangible capital assets of which the City is in receipt of FGT funds. In addition, last year's Development Charges Act.changes now requires an AMP to be part of the DC Background Study. The City is planning to start its next DC background study in 2017. In the last few years, senior·government grant funding programs have required AMP's. 'Recommendation 12 b) awards the AMP contract in the amount of $135,000 to Public Sector Digest. Public Sector Digest specializes in providing infrastructure and asset management information systems and consulting seNices. They have completed over 120 asset management plans in accordance with provincial standards. The City's AMP will be written to meet the Province of Ontario's "Building Together: Guide for Asset' . Management Plans" .. 2017 Budget Guidelines-Recommendation 20 Many municipalities develop budget guidelines for the following year's budget while reviewing the current draft budget. The detailed review by Council of the current year's budget usually helps frame the following year's budget development and preliminary establishment of budget goals and objectives. Recommendations 20 a) and b) seek the approval of Council to consider as the top budget prioritie·s an additional up to 1% levy for roads and bridges, a 0.41% one-time fence levy and also that the budget be developed in .the following expenditure priority sequence: maintain existing infrastructure and service levels. · . . If Council adopts these recommendations, the 2017 budget levy report would be developed with these budget principles. Staff would incorporate these b·udget principles in the development of the 2017 budget that usually starts around June of each year. Theseprinciples would guide the development of the capital and current budget projects. These recommendations will assist the City in meeting its overall objectives in a financially sustainable manner. Grant Policy Changes-Recommendation 21 · Staff are proposing a few minor changes to the City's grant policy. Staff are requesting that the· poi icy be changed to permit staff to conduct grant expenditure reviews. These reviews would be conducted on a random b~2is and it is staff's preliminary plari to conduct Report FIN 05-16 March 29, 2016 Subject: 201_6 Current and Capital Budget Page 13 two to four reviews per year. The grant review component also includes the provision or "carrot" that if the organization refuses to participate, they will be excluded from future grant funding. It is staff's intent to communicate the results of the expenditure reviews through the budget process. The grant application deadline date for 2017 will be September 30, 2016. It is staffs intent to bring a budget levy report in Novemberthat would capture known and anticipated budget . pressures including grant requests. If the 2017 grantfunding requests greatly exceeds the planned budget envelope, staff would include this information in the budget levy report. The City received a late grant request from the Afghan Canadian Cultural & Educational International Organization or ACCEIO. This late grant request was identified in the 2016 Grant book. Unfortunately, this grant request was missed at the Executive Budget meeting of March 10th. Staff are recommending that this organization be provided $500 and these .funds will be used for education and counselling for immigrants and refugees. The cost-of the grant will be offset by a reduction to the grants contingency. · · 2016 Current Budget During the budget discussions last spring, staff presented a proposed 2016 base services budget levy increase in the range of 2.75% to 3.75%. This forecast was based on information available at that time and to continue current City service levels. At the March 10 Executive (Budget) Committee meeting, Council was presented with a . proposed budget levy increase of 4.90%. As noted earlier, Council made a small number ' of changes to the General Government Grants Section of the Current Budget and reduced the proposed special levy for Road and Bridges. Staff had also proposed a special levy to fund the debt service costs of the debt financed portion of"the LED Street Lights project, however, Council decided. to use the-estimated surplus from 2015 to reduce the need for debt financing. As a result of these changes, the proposed 2016 budget levy increase was reduced from 4.90% to 3.99%. Based on an average assessment of $376,900, the 3.99% increase (excluding the impact of reassessment) will result in an average increase of approximately $56.62 per year or $1.08 per week for the average residential dwelling in Pickering. Unlike goods purchased by consumers where there is a tangible product that is received each time there is a transaction, many City services provided to residents such as park or road . maintenance are not paid for as the services are ·used or received. For this reason, many residents, may not be aware of the costs associated with the vast array of services offered by the City. The table below shows a breakdown of the cost of services.that make up the average City share tax bill of $1,475 (based on an assessment of $376,900). 23 Report FIN 05-16 March 29, 2016 Subject: 2016 Current and Capital Budget Page 16 The impact on the individual homeowner is based ori their specific reassessment increase, relative to the City-wide average of 3.24%. There are also assessment-related tax shifts for the Region and Education. These impacts will be based on the average reassessment increases on a Region-wide basis and for Education on a Province-wide basis. Reassessment Assessment Related Increase Impact on Taxes Below 3.24% Decrease Equals 3.24% No Impact Above 3.24% ·Increase Risk Analysis At its core, the municipal budget is a projection of inflows and outflows for the coming year. · Due to the timing of the budget preparation and approval, many of these projections need to be made with less than perfect information. In addition, these . projections need to consider future events and circumstances that are often beyond the · City's control.· Therefore, as with any budget, there are risk factors associated with the · draft 2016 City of Pickering budget being presented to Council. The following is a list of some of the most important risks and related mitigating measures. A There is currently $3.4 billion in outstanding assessment appeals for the commercial and industrial property tax class for the City. These are multi-year appeals ranging from 2005 up to 2015. These appeals are complex and involve commercial "chain stores" where the property owner has many locations throughout Ontario. The chain store appeals include popu·lar commercial retailers such as Lob laws, LCBO, Canadian Tire and Home Depot. Unfortunately, the majority of these appeals were not resolved in 2015. Therefore, these appeals are automatically deemed outstanding for the 2016 taxation year. Every year these appeals remain . outstanding, the settlement cost increases, creating additional financial risk to the Corporation. Assuming a 1 0% reduction in assessment value for each appeal, the City share is roughly estimated to be as high as $1.30 milli6n for 2015 plus an additional $700,000 for 2016. For 2015 appeal costs, the City set up a provision of $775,000 and $525,000 for.2016. Recommendation five provides the treasurer the authority to fund any budget shortfall from the assessment appeal reserve and if the assessment appeal reserve is depleted, then from the rate stabilization reserve. It is our understanding that the Assessment Review Board (ARB) has stated that its goal this year is to clear up the large backlog of appeals in 2016. If the ARB is successful in c-learing the backlog, there would be a corresponding decrease in the assessment base that would directly impact the assessment growth for 2017. Based · on the Pickering's current low assessment growth phase in conjunction with the ARB appeal clean up -there is a possibility that Pickering could have negative assessment growth for the 2017 t~xation year. 26 Report FIN 05-16 March 29, 2016 Subject 2016 Current and Capital Budget Page 17 B Fuel costs have been volatile over the last few years. The 2016 fuel budget includes a small decrease. While fuel prices have fallen from their all-time high, there remains a risk that prices could increase in 2016 to their 2014 levels. Furthermore, there is always a risk that a global crisis may increase fuel costs in the future. The possibility of fuel prices being volatile during 2016 is high and the cost risk will be accommodated through the General Government contingency account. C During the last few years, there has been no predictable weather pattern for winter control activity/costs. The 2014 and the first half of the 2015 winter season was one of the worst on record. Based on the first two months of 2016 snow fall activity, there have been a slight adjustment downward for the winter control budget. .If the current· wintefweather pattern changes, any additional cost pressures would be absorbed through the Winter Control Reserve ($700,000) orthrough the General Government contingency account. D Utility costs continue to increase for the City in excess of the inflation rate. The overall budget increase for utility costs is 9.0%, with hydro having the largest increase. Budgeting for utilities costs is -based on prior years' consumption and known utility rate increases. The unknown factor is the actual use, as this component varies each year. The 2016 capital budget (LED street lights) and 2017 to 2020 capital forecast include energy efficient projects that should result in lower hydro consumption and a decrease in the rate of growth for hydro costs. E The City is able to retain the education share of the Payment~in-Lieu (PIL) property taxes for federal, provincial and regional properties located in the City. The largest · properties are the OPG nuclear plant, the Hydro One transformer station, the airport and the water pollution control plant. The Province lias not yet released 2016 final education rates and therefore, tHe budgeted PIL revenue is an estimate~ 2016 User Fees & Charges Schedule Every year, the City reviews its user fees, mainly for various recreational and cultural programs, to partially reflect the cost of delivering these programs. CounciL passed Resolution #149/03 confirming the City's existing user fees through a specific by-law. This By-law has been updated as part of e·ach year's budget process. Other fees have been introduced to address industry trends and their associated costs. The basic theory of user fees.is to recover the cost of a service from an individual that is directly benefitting from that service. User fees promote efficient allocation of municipal · resources because direct benefit recipients pay for the service they consume. The City of Toronto has adopted the philosophy that "it should charge full cost, without subsidy, for · any service that delivers a direct benefit to individuals." If user fees don't recover the full cost of providing the service, by default, the property tax payer indirectly subsidizes. the user. 27 Report FIN 05-16 March 29, 2016 Subject: 2016 Current and Capital Budget Page 18 The Business Case for Infrastructure Investment & Special Levies Municipal infrastructure is vital to the health and prosperity of our residents and businesses as it supports our economy and quality of life. Public infrastructure defines how we get from home to the workplace, options for participation in recreation, cultural activities and the provision of fire services to residents and busines.ses throughout the community. This infrastructure is expensive to build, renew or replace. In the early 1970's, the Ontario Government introduced unconditional grants to assist municipalities in the development of their infrastructure. Up to the mid 1990's, the City was still receiving unconditional grant funding that was used for capital investments. From the mid 90's to the present day, grant funding (excluding Federal Gas Tax) has been provided on an ad hoc basis that does not allow municipalities to properly plan for infrastructure expenditures. The most recent funding model is application based that penalizes municipalities that have a strong balance sheet. In the last few years, the City has put forth innovative and creative applications only to be denied due to the City's strong financial position. Table Three below provides a comparison of Durham Lakeshore municipalities from a tangible capital asset perspective: gross book value, Net Book Value (NPV), NPV after depreciation and on a per capita basis. The 2014 audited financial statements of each respective muniCipality is the source of information. Municipality Pick~ring_ Ajax . Whitby Oshawa Clarington Table Three · Durham Lakeshore Comparison Tangible Capital Assets (TCA) (As of December 31, 2014) TCA (Cost) Tangible Cap ita I Asset $4~0-,168,970· $704,245,339 ~9~5,.9~1 ,604. $922,425,313 . .. . . $650,38.8,952- TCA (NPV) Population Net Book Value $214;410,8:33 ~"5;345 $517,753,596 120,540 $618,.22:1,623 , 1.3.2,345_ $574,878,247 160,000 $408,538;974-. 89,9.31 Assets Per Capita NBV $2,249 $4,295 $4~67'1 $3,593 . -'·- $4,543• Assets Per Capita Cost . $4,407 $5,842 $J,i23 .. $5,765 $7;232 . To partially reduce the impact of municipal size (population), the financial measures of "Assets per Capita Cost" and "Assets Per Capita NBV" are used. As the above table indicates, Pickering's assets per capital on a net book value basis is substantially lower than its lakeshore neighbours. With Pickering being in a slow growth phase during the last few years, it was expected that the City would be somewhat below its neighbours. In addition, in the 1980's, the City experienced a residential building boom. The correspondir:g municipal assets, roads, bridges and sidewalks are now thirty years old. 28 Report FIN 05-16 March 29, 2016 · Subject: 2016 Current and Capital Budget on staffs review of the Federal budget, the following preliminary grant funding opportunities have been identified with a corresponding project. City Project Page 20 Grant Opportunity Enabling Accessibility Fund Canada Culture Spaces Fund Public Transit Infrastructure Fund City Hall Accessibility Upgrades -Washrooms Conservation Barn Reconstruction BRT Kingston Road Streetlights and Sidewalks Members of Council should note that the above list will probably change during the year as additional projects may be eligible for grant funding once the detailed application information becomes available. Hopefully, there will be more opportunities for the City as the detailed information becomes available. Debt Financing of Capital Projects The 2016 Capital Budget uses $10.8 million of internal and external debt to finance · various projects. (Included in this figure is the $4.3 million of AlP debt financed projects). However, only $4.5 in debt charges is funded through the property tax base. Chart three below, provides the debt payment (prinCipal & interest) forecast for the next four years and excludes the corresponding debt charges associated with any major capital projects. Chart Three Actual Debt Charges & Forecast $10.0 $9.0 • / $8.0 / $7.0 $6.0 / / $5.0 __...,_-...... -:""' ~ $4.0 $3.0 $2.0 $1.0 $0.0 I 2012 2013 2014 2015 2016·2017 2018 2019 2020 Council has the ability to control the increase of future debt charges by either deferring debt financed projects or tryihg to reduce a project's size. In addition, senior level government grant announcements may also have an impact on the rise and slope of the debt forecast line. · The City's maximum borrowing capacity is measured by the Annual Repayment Limit or ARL which is a tool to calculate the municipality's ability to pay back its debt. The maximum ratio of "annual payment" to "own source revenue" is set at 25%. The City's repayment limit maximum as calculated by3~ Province is $15,644,950 and the 2016 Report FIN 05-16 March 29, 2016 Subject: 2016 Current and Capital Budget Page 21 budget for debt charges is $5.0 million. Staff are not recommending that the City reach this ceiling. In 2013, Council adopted a higher standard where the City cap is set at 15% of the total taxation revenue. The debt capacity used for 2016 is estimated to be around 8.6% which is below the 15% cap and well below the 25% Provincial limit. (Attachment One provides the 2016 Provincial ARL for Pickering). Chart four provides a summary of the City's projected debt charges in relation to the City's 15% cap rule. · Chart Four Debt Charges as a % of Taxation Revenues 16% 14% 12% .s . . . lit 10%. Ja• •• 8% -""-. .. ~ ...... ·.m- 6% 4% 2% 0% I 2012 2013 2014 2015 2016 2017 2018 20·19 2020 -+-Council Target As the above chart indicates, for 2016, the City is well below the ·15% debt target limit. However, future debt projections based on the multi year capital forecast indicate that the City will have some fiscal challenges in the next few years. Council can control the slope of the line by deferring projects and or increase funding through special levies. In addition, senior government grant funding can also have a major impact on the amount of debt financing_ in the future. As shown above, the City is· well below its 15% cap guideline. · Borrowing or debt financing should not ,be viewed as a negative. The proper use .of debt is an essential component of prudent' fiscal strategy. The use of debt promotes intergeilerational equity. By borrowing, Pickering can distribute the cost of the asset over the lifetime of the asset. Pickering should take advantage of current low interest rates but balance its use so that the City does not overextend itself beyond the 15% cap. 2016 Tax Rates As has been the case for the last few years, the 2016 Property Tax rates and corresponding levy By-law will be presented to Council after the City has received the education tax rates from the Province. 31 Report FIN 05-16 March 29, 2016 Subject: . ·2016 Current and Capital Budget Page 22 2016 Capital Budget This year, the draft Capital Budget totals, $33.3 million, which includes $5.5 million fo~ the LED Street Lights and $4.5 million for the .Accelerated Infrastructure Program. The debt financed capital projects are listed below. · Table Four External Debt and Internal Financing of Capital Projects City of Pickering 5, 10, 15 and 20 Year Debt Financing 2016 Capital Budget Capital Project Code Debt -5 Years ($) Description 5320.1603 $200,'000 Loader Replacement 5323.1605 150,000 Reconstruction of Waterfront Trail 5780.1616 130,000 Greenwood Baseball Fencing Replacement 5800.1603 125,000 Petticoat Creek Library Reading Garden Enclosure 5780.1614 100,000 Kinsmen Park Maintenance Road 5744.1601 86,000 Conservation Barn · Health & Safety Upgrades Total Five Year Debt $791,000 · Capital Project Code Debt-10 Years($) Description 5320.1632 $1,550,000 Westney Road Reconstruction 5320.1631 1,550,000 Sixth Concession Road Reconstruction and Storm Sewer Replacement . 5320.1630 1 '1 00,000 RU-13 Salem Road Reconstruction 5321.1605 980,000 B:-32 a,b,c Krosno Creek Culvert Replacements Construction 5713.1601 900,000 Dunbarton Pool Deck Repairs/Reconstruction 5715.1606 480,000 Don Beer Arena West Roof Replacement 5320.1633 300,000 B-29 Sandy Beach ~oad -EA, Design & Approvals 5325.1601 200,000 Kingston Rd.-Whites Rd. Section New Streetlights & Poles '5320.1617 85,000 Westshore Neighbourhood -Breezy Drive Road Reconstruction Total Ten Year Debt , $7,145,000 Capital Project Code Debt -15 Years ($) Description 5735.1604 $2,250,000 Delaney Arena Improvements · Total Fifteen Year Debt ~~250,000 .:JL Report FIN 05-16 Subject: 2016 Current and Capital Budget Capital Project Code Debt -20 Years ($) 5320.1604 $650,000 T. otal Twenty Year Debt $650,000 Total Debt Financed $10,836.,000 Projects The major capital projects are listed below: LED Street Lights ·Accelerated Infrastructure Program Delaney Arena Improvements Civic Complex Accessibility LED Street Lights Project ($5.5 milliqn) March 29, 2016 Page 23 Description Michell Bridge Rehabilitation 5,500,000 5,900,000 2,250,000 1,300,000 .. The LED street lights project consists of two phases: Street light audit and implementation. It is anticipated that the first phase will be completed by mid-August. The data and information from phase one will be usee:! to prepare a report to Council for September's meeting. This report will include a refinement to the project's construction cost and recommend a strategy regarding the selection of the vender. Council will have to decide as to whether to single source the implementation phase to ReaiTerm Energy or to proceed with a ''RFP" selection process. If Council selects ReaiTerm Energy, the $120,000 audit cost would be deducted from the implementation cost. 2017-2020 Capital Forecast Included in the capital budget book is the City's 2017-2020 Capital Forecast. This document outlines the City's current financial plan inch.,Jding a listing of major capital projects. ·On page 132 of the Capital Budget,. you will notice that the total capital forecast (excluding major capital projE:)cts) is for $110.9 million of which $43.7 million will be funded from debt and internal loans. This means that for every dollar spent, $0.394 is projected to come from debt financing sources. On page 134 of this document, you will notice a major capital project listing with an estimated gross cost of $67.5 million and these projects are currently not.included in the multi-year forecast figure due to their high cost. Last year, this list included the Seaton Fire Hall and this project is now being accommodated in the City's multi-year financial plan. Phase one and two of the Seaton ·Fire Hall are included and funded in the 2016 budget. Multi-Year Financial Plan Last year, staff presented to Council a multi-year high level financial plan for the years 2015 to 2019. · At the Executive Budget Committee meeting of March 1 0, 2016, staff presented a financial projection for the years 2017 to 2020 based on a "status quo" scenario. 33 ATTACHMENT# _2_ TO REPORT# fi tJoc;:: 1{, . The Corporation of the City of Pic~ering . By-law No. XXXX/16 Being a by:.law to amend By-law No. 6191/03 to confirm General Municipal Fees · Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191/03, as amended; on October 14, 2003 to confirm general municipal fees. Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By..:law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law 7268/13,By-law 7339/14 and By-law 7411/15; Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "I" to By-law Number 6191/03, as amended, is hereby deleted and Schedule "I" attached hereto is substituted therefore. By-law passed this 29th day of March, 2016. David Ryan, Mayor Debbie Shields, City Clerk 36 Durham Lakeshore Levy Increases Ajax Oshawa Whitby 2.75% 2.52% 4.59% The was no information available on the Cl13rington website regarding their proposed 2016 levy increase. 13 2016 Budget Property Tax Impact ; .... F:ina_nci~t~mpact:~~~;;~~~~;==~;::~~~L~rope_rty_}axes ... ; t: 1 H School I; : HAssessment' City ' Reoion l I B~~ ~: I ' I' 2015 L 376,900 :S1,<~19.{).ol IS2.,67D.B7 i. S734.96]!S4.824.B7 2016 -! ~ Ba~eLevylnc:reasesi 2.60% 1.65°.{. l: ...... l ........ ._ ' :Dollar tn-crease · : ·s;_31?:~p .:S44.07 · _._ __ . . ·. -~~ ~-~L~vy_i~~~,~~_._ __ , ___ _._ ___ ·1r,~-----~~~o_q_.~-:- 2016 Spe[:ial Levies I.~C?<!..E.s & e~o~~ ~qr~_-_· --~-;~~1~-:~R~ __ _i_ ___ I·~~L ~~~~o~h------1:'_~:~-~:~;~ :-: .: 1~:i~- ~~§~~l:~e:;;-'--.--~~~::, __ --+--~:JS4 93848~ ; Theabow.c:al=ulatlonianores prop~rrvtaxshitlsllndassessrnenlralau•d ~nqeasesabov .. 3.2<1%. 1-4 Durham Lakeshore Comparison Infrastructure Assets Municipality TCA (Cost) TCA (NPV) Population Asse~ Assets TanQible N~t Per Capita Per Capita Capital Asset Book Value_ NBV Cost h--ieilr~e_nrrQ.:i·_\·_~2;Q.~P~WP-~'$?J"l~1Q.l!®_ft.:.~9..~_s...:._t.~4-~~-\0.."'$!1.~~ , . A!ax .. r S704~245,339-. 5517)53,596ii 120,540 ., $.4,295 li. S5 .. 842 .. f5W"I!~~::::.-·r~~~:·~9 ... "l.6oi ;.$§1~~.~ L1~~ --~~;67'3§~ tl:s.m~ -.:, Dshawa I S922.,425,313 : SS74,B7B,2471' 160,000 · S3,593 [. s:5.765 ~i~ri~Q1Dii :,_ ff:S550."3B8-jfii .-:'$40Ei\53e:Qi~ ~:93f &s~S7.23z:f The above information is based on the 2014 Audited Financial Statements.. . 15 09/03/2016 41 Service Fire Services Roadways -Paved Roadways -Unpaved Roadways-Traffic Operations Winter Control* Street lighting Storm Sewer -Urban Parks Recreational Programming Comparative Expenditure Analysis By Municipalit y (Source BMA 2015 Municipal Study) Net Costs per Capita Excluding Amortization Pickering Whitby Oshawa Clarington Brode $184 $135 $170 $131 $88 $16 . $35 $21 $2 -$8 $12 $1 $0 $8 $59 $28 $72 $33 $92 $104 $20 $25 $33 $41 $51 $10 $13 $14 $13 $17 $8 $6 $4 $8 N/A $52 $33 $60 $29 $20 $31 $10 $31 $28 $4 Recreation Facilities- Other $52 $35 $152 $106 . $60 Library $62 $36 $53 $35 $49 Museums $8 --$5 - Planning $17 $22 $13 $28 $2 Building Permit and Inspection Services* $17 -$1 $15 . $15 $11 * Net costs per Capita InCluding Amortization 57 \ Scugog $80 $123 $43 $33 $43 $11 $3 $27 $4 $51 $30 $8 $10 - . . . . ::>.:>oitf<>rP:i~~~rio9>:::,: ... ·:: .·:·.·>> : :-:· -:-::: ...... . . . . ...... ·.· ......... ·.· ..... ·.·.·· . . . .. . . ·. :' ',',' · .. · .·. >-:>:<:::::>::::::::::-2Q1$::> :· ... ·.. . . . . . . . . . . . . . .... .. .·.·.·.·.·.·.·.·.·... .. . . . . .. .. . . . . . .. .. . . .. '... . . . . . · · ::::::::):>:Pffic~:{)f)il:~:¢li:iE!f.:.;~~i:~i~tf~thiE!::O.tti~~:i<::<<.:: ·::. · · · .. . <>> ·:>$uiBrt1~)-¥::ot·N~t~w~rtiiy:c·ur:~~:i)t'~o:t~9~fcii~:n9~{ .. ::::: ·.· •· ... · · .· Expenditures -lncreases/(Decreases) Budget Item 11 00 Salaries & Wages 1400 Employer Contributions 2392 Consulting & Professional Fees 597 4 System & Software Upgrades 6100 Website Support Amount Explanation $23,842 Increase due to projected non-union salary increase. 13,864 Benefits have increased due to higher long-term disability and life ins.urance premium costs and an increase in the maximum employer contribution amount for CPP and El . 5,000 Increase due to development of Brand Guidelines (Phase 2) as part of Corporate Communications Plan and related training. (12,500) Decrease due to no new requirements in 2016. The expenditure in 2015 was a one time purchase for the mobile app -Pingstreet. 5,635 Increase includes provision for responsive web redesign, for mobile friendly and greater accessibility, offset by a decrease in System Software Upgrades expenditures. Total Expenditure Changes $ 37,123 70 Office of the CAO -Admin 2014 Actuals Expenditures Salaries & Wages 543,263 Overtime 0 Employer Contributions 129,786 Conferences 0 Travel 10,818 Cellular Phones 2,965 Telephones 3,240 Advertising 5,818 Subscription & Publications 492 Seminars & Education 702 Purch Prnting/Broch/News Ltr 2,722 Insurance Premium 4,215 Consulting & Professional 0 Recpt, Prom & Sp Events 4,154 Memberships 842 Photo, Mapping, Printing 1,433 Outside Agency Serv 2,140 Software/Hardware Maintenance Cor 0 Stationery & Office Supplies 1,695 System & Software Upgrades 0 Website Support Intranet 29,280 Total Expenditures 743,565 Revenues Total Revenues 0 Transfers from Reserves & R.F. Total Transfers 0 Net 743,565 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 561,802 554,581 0 750 136,671 128,538 886 2,200 11,091 11,300 3,788 3,450 2,722 3,733 2,945 5,000 535 400 0 1,000 2,274 3,000 4,433 4,466 1,018 2,500 6,457 6,500 877 925 1,099 1,850 2,595 5,000 2,035 3,000 1,792 1,550 12,924 12,500 25,984 35,675 781,928 787,918 0 0 0 0 781,928 787,918 71 Run Date: 4/14/16 2:14PM I'~-~~ \o0lli~'i;:~l_r;}i;,,. INC./DEC. ·~C;;c.o/c( CblGE':t • ' 'fib.~!J~)ldg~!/f~ :~Jm~~1~~~~,; ... 8,315 562,896 1.50% 0 750 0.00% 5,356 133,894 4.17% 500 2,700 22.73% 0 11,300 0.00% 450 3,900 13.04% (573) 3,160 (15.35%) (1 ,500) 3,500 (30.00%) 0 400 0.00% 500 1,500 50.00% 0 3,000 0.00% 0 4,466 0.00% 5,000 7,500 200.00% 0 6,500 0.00% 10 935 1.08% 0 1,850 0.00% 0 ' 5,000 0.00% 3,000 6,000 100.00% 0 1,_550 0.00% (12,500) 0 (100.00%) 5,635 41,310 15.80% 14,193 802,111 1.80% 0 0 0.00%, 0 0 0.00% 14,193 ·F; :, ~a02~'H+'~ ~.:.:::(· <i;aoll;~ · City of Pickering 2016 Approved Final Background Information 2121 Office of the CAO -Admin Expenditures 2121.11 00.0000 Salaries & Wages Base Salaries and Wages Total 2121.1100.0000 Salaries & Wages 2121.1200.0000 Overtime To meet service level/workload commitments Total2121.1200.0000 Overtime 2121.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2121.1400.0000 Employer Contributions 2121.1800.0000 Conferences Topical Conference-CAO Topical Conference -Div. Head, City Admin. & Coord. Communications Total 2121.1800.0000 Conferences 2121.2110.0000 Travel Car allowance -$900 per month -CAO Mileage for staff associated with CAO Office Total 2121.2110.0000 Travel 2121.2131.0000 Cellular Phones Annual Smartphone Charges -CAO Annual Smartphone Charges -Div. Head, City Admin. Annual Tablet charges -CAO, Div. Head, City Admin. & Coord. Communications Annual Smartphone Charges -Coord. Communications Total 2121.2131.0000 Cellular Phones 2121.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total2121.2140.0000 Telephones 2121.2210.0000 Advertising Special Advertising Needs Total 2121.221 0.0000 Advertising 2121.2220.0000 Subscriptions & Publicati Reference materials, journals and reports Total 2121.2220.0000 Subscriptions & Publicati 2121.2340.0000 Seminars & Education Topical Seminars -Div. Head, City Administration and Educational Assistance for Coord. Communications Total2121.2340.0000 Seminars & Education 2121.2365.0000 Purch Pr./Broch./Newsltr Purch. Pr/Broch./Newsltr 72 Run Date: 4/13/16 3:04PM 2016 Budget 562,896 562,896 750 750 133,894 133,894 1,500 1,200 2,700 10,800 500 11,300 800 800 1,500 800 3,900 3,160 3,160 3,500 3,500 400 400 1,500 1,500 3,000 City of Pickering 2016 Approved Final Background Information 2121 Office of the CAO -Admin Total 2121.2365.0000 Purch Pr./Broch./Newsltr 2121.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2121.2370.0000 Insurance Premium 2121.2392.0000 Consulting & Professional Consulting for various projects Consulting and development of brand guidelines & training -Phase 2 Total 2121.2392.0000 Consulting,& Professional 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen General Public Relations Your City Event! Community Engagement Promotion Total2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2121.2395.0000 Memberships Professional Engineers (PEO) -CAO Municipal Engineers Association (MEA) -CAO OMMI -Div. Head, City Admin. Association of Municipal Clerks & Treasurers (AMCTO) -Div. Head, City Admin. Total 2121.2395.0000 Memberships 2121.2396.0000 Photo, Mapping,Printing To cover various printing/framing requests Various outreach/promotional pieces Total 2121.2396.0000 Photo,Mapping,Printing 2121.2399.0000 Outside Agency Services Graphics Support Total2121.2399.0000 Outside Agency Services 2121.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Pingstreet City Mobile Application Enhancement Total 2121.2479.0000 Sfwr/Hdwr Maint Contracts 2121.5300.0000 Stationery & Office Suppl General office supplies Total 2121.5300.0000 Stationery & Office Suppl 2121.6100.0000 Website Support Security Certificate Annual Hosting Technical Support eNewsletter Module (annual) eCommerce Application Suite (annual licensing fee) iCreate License Fee Chat (5 licences for Customer Care) 73 Run Date: 4/13/16 3:04PM 2016 Budget 3,000 4,466 4,466 2,500 5,000 7,500 4,000 2,500 6,500 250 100 135 450 935 350 1,500 1,850 5,000 5,000 3,500 2,500 6,000 1,550 1,550 925 3,100 2,500 1,850 3,050 2,500 250 2121 Office ofthe CAO-Admin Domain Names Registration City of Pickering 2016 Approved Final Background Information I.---- Website enhancements -includes mobile friendly responsive website re-design Payment Gateway Licence (eStore) ~osting fee for Measuring Sustainability Report eSpace ~isting (property management web tool) Demographic Data Set (annual fee) Customized Economic Development Report Tool (annual fee) Total 2121.6100.0000 Website Support Total Expenses Total Revenues Net Expenses 74 Run Date: 4/13/16 3:04PM 2016 Budget 600 20,000 850 500 1,545 1,800 1,840. 41,310 802,111 0 802,111 Customer Care Centre 2014 Actuals Expenditures Salaries & Wages 321,217 Overtime 828 Employer Contributions 90,666 Conferences 754 Travel 172 Cellular Phones 0 Telephones 14,081 Subscription & Publications 0 Seminars & Education 0 Insurance Premium 2,463 Recpt, Prom & Sp Events 545 Memberships 379 Stationery & Office Supplies 447 Program Supplies 0 Total Expenditures 431,552 Revenues Total Revenues 0 Transfers from Reserves & R.F. Total Transfers 0 Net 431,552 City of Pickering 2016 Current Budg~t Approved Final 2015 2015 YTD Approved Actuals Final Budget 326,966 328,846 988 1,000 91,964 101,930 776 1,200 20 100 336 350 12,592 16,302 0 100 0 500 2,613 2,633 455 750 475 425 325 750 42 500 437,552 455,386 0 0 0 0 437,552 455,386 75 Run Date: 4/14/16 2:15PM INC./DEC. :~~tJitif~~ 11~~~~~} 4,943 333,789 1.50% 0 1,000 0.00% 2,586 104,516 2.54% 300 1,500 25.00% 0 100 0.00% 450 800 128.57% (1,052) 15,250 (6.45%) 0 100 0.00% 0 500 0.00% 0 2,633 0.00% 0 750 0.00% 60 485 14.12% 0 750 0.00% 0 500 0.00% 7,287 462,673 1.60% 0 0 0.00% 0 0 0.00% 7,287 ;;:~~;~<~t~::~s·2,s7V ~.':~_~/:~;:.-.~i;H~:~~6%.- City of Pickering 2016 Approved Final Background Information 2129 Customer Care Centre Expenditures 2129.1100.0000 . Salaries & Wages Base Salaries and Wages Total2129.1100.0000 Salaries & Wages 2129.1200.0000 Overtime To meet service level/workload commitments Total 2129.1200.0000 Overtime 2129.1400.0000 Employer C?ntributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental · Total 2129.1400.0000 Employer Contributions 2129.1800.0000 Conferences Service Delivery Officials Conference -Supervisor, Customer Care Total 2129.1800.0000 Conferences 2129.2110.0000 Travel Parking & mileage Total 2129.2110.0000 Travel 2129.2131.0000 Cellular Phones Smartphone -Supervisor, Customer Care Total 2129.2131.0000 Cellular Phones 2129.2140.0000 Telephones Includes monthly, long distance and language line services Accu-Tell after hours answering service (Operations, Animal Services, By-law & Customer Care) Total 2129.2140.0000 Telephones 2129.2220.0000 Subscriptions & Publicati Reference material -training, publications Total 2129.2220.0000 Subscriptions & Publicati 2129.2340.0000 Seminars & Education Management Course -Supervisor Total 2129~2340.0000 Seminars & Education 2129.2370.0000 Insurance Premium Annual cost of insurance pplicy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2129.2370.0000 Insurance Premium 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen To cover various promotional items Total 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2129.2395.0000 Memberships Ontario Municipal Management Institution (OMMI)-Supervisor, Customer Care Municipal Service Delivery Officials (MSDO) Total 2129.2395.0000 Memberships 76 Run Date: 4/13/16 3:05 PM 2016 Budget 333,789 333,789 1,000 1,000 104,516 104,516 1,500 1,500 100 100 800 800 2,850 12,400 15,250 100 100 500 500 2,633 2,633 750 750 135 350 485 2129 Customer Care Centre City of Pickering 2016 Approved Final Background Information 2129.5300.0000 Stationery & Office Suppl General office supplies. Total 2129.5300.0000 Stationery & Office Suppl 2129.5320.0000 Program Supplies To cover training supplies T<?tal 2129.5320.0000 Program Supplies Total Expenses Total Revenues Net Expenses 77 Run Date: 4/13/16 3:05PM 2016 Budget 750 750 500 500 462,673 0 462,673 Human Resources 2014 Actuals Expenditures Salaries & Wages 429,057 Overtime 248 Employer Contributions 114,813 Employee Recognition & Appreciatio1 29,047 Conferences 0 Travel 84 Cellular Phones 301 Telephones 3,222 Advertising 3,808 Seminars & Education 13,674 Corporate Training 0 Insurance Premium ' 4,056 Consulting & Professional 135,441 Recpt, Prom & Sp Events 2,274 Memberships 1,692 Photo, Mapping, Printing 0 Software/Hardware Maintenance Cor 10,711 Stationery & Office Supplies 560 Total Expenditures 748,988 Revenues Total Revenues 0 Transfers from Reserves & R.F. Total Transfers 0 Net 748,988 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 416,047 445,880 0 2,000 115,076 119,687 21,014 34,150 605 1,800 0 300 1,204 800 2,335 3,200 6,586 7,000 76 3,500 5,168 5,000 4,317 4,350 98,671 111,500 1,547 1,500 1,781 1,040 0 300 11,094 10,862 928 1,200 686,449 754,069 0 0 0 0 686,449 754,069 78 Run Date: 4/14/16 2:15PM :.··~l;~~~)gL~:::. ,_ .. ··-"' ;~;~ :.~:~~-~:_: .·. '--~ j~L<l.:·~ . INC./DEC. ·· · pprove .···:<'· :'. ';·% CHGE: •. -:,. ,:,~ ..... •:";j."i~~r-~·~·.-.:~~~· ·~~.\·j~i;ltp:: · .. i=in~faifci~;~r::> ,;, . '·'!'.·-~-· .... 9,_ .... :;.~· \ 12,581 458,461 2.82% 0 2,000 0.00% 5,825 125,512 4.87% 0 34,150 0.00% 0 1,800 0.00% 0 300 0.00% 0 800 0.00% (563) 2,637 (17.59%) 0 7,000 0.00% 0 3,500 0.00% 0 5,000 0.00% 0 4,350 0.00% 0 111,500 0.00% 0 1,500 0.00% (300) 740 (28.85%) 0 300 0.00% 0 10,862 0.00% 0 1,200 0.00% 17,543 771,612 2.33% 0 0 0.00% 0 0 0.00% 17,543 .;:'t';/'~7i17s{~~ ;!~~'~:' i\.'2';~3%~ City of Pickering 2016 Approved Final Background Information 2139 Human Resources Expenditures 2139.1100.0000 Salaries & Wages Base Salaries and Wages Total2139.1100.0000 Salaries & Wages 2139.1200.0000 Overtime To meet service level/workload commitments Total 2139.1200.0000 Overtime 2139. 1400.0000 Employer Contributions This item' includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2139.1400.0000 Employer Contributions 2139.1700.0000 . Employee Recog'n & Apprec Christmas Luncheon Retirements -Union Affiliated Retirements -Non-Union Employee Recognition Program Awards Total2139.1700.0000 Employee Recog'n & Apprec 2139.1800.0000 Conferences .Benefits & HR Conferences Total2139.1800.0000 Conferences . 2139.2110.0000 Travel Parking and mileage Total 2139.2110.0000 Travel 2139.2131.0000 Cellular Phones Annual smartphone charges -Division Head, Human Resources Total2139.2131.0000 Cellular Phones 2139.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2139.2140.0000 Telephones 2139.2210.0000 Advertising Funds allocated for possible retirements, turnover of staff and advertising cost increases Total 2139.2210.00.00 Advertising 2139.2340.0000 Seminars & Education Training H.R. staff to maintain knowledge of new legislative requirements and emerging HR issues Employee education assistance under Policy (HUR 160) Total 2139.2340.0000 Seminars & Education 2139.2341.0000 Corporate Training Corporate Training: ongoing team-building and corporate training initiatives Total 2139.2341.0000 Corporate Training 2139.2370.0000 Insurance Premium 79 Run Date: 4/13/16 3:05PM 2016 Budget 458,461 458,461 2,000 2,000 125,512 125,512 8,900 1,750 3,500 20,000 34,150 1,800 1,800 300 300 800 800 2,637 2,637 7,000 7,000 1,500 2,000 3,500 5,000 5,000 City of Pickering 2016 Approved Final Background Information 2139 Human Resources Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2139.2370.0000 Insurance Premium 2139.2392.0000 Consulting & Professional Employee & Family Assistance Program (Council Resolution 441/97) Pre-employment Medicals (City Policy HUR-040 + Retainer Fee) Pre-employment Criminal Reference Checks (City Policy HUR-040) Ongoing legal advice Requested Medical Certificates Firefighter Fitness Tests Attendance Management Consultant (to convert AAMS to INFOHR) Total 2139.2392.0000 Consulting & Professional 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Employee Relations/flowers/condolences Total 2139.2394:0000 Recpt,Prom. & Sp.Ev.,Gen 2139.2395.0000 Memberships HRPAO (Coordinator, Human Resources) HRPAO (Employment & Compensation Specialist) Total 2139.2395.0000 Memberships 2139.2396.0000 Photo, Mapping, Printing Run Date: 4/13/16 3:05PM 2016 Budget 4,350 4,350 50,000 4,000 4,500 40,000 2,000 1,000 10,000 111,500 1,500 1,500 320 420 740 Misc. Printing 300 Total 2139.2396.0000 Photo,Mapping,Printing 2139.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Organization Software Maintenance -Info: HR Maintenance -Parklane Total 2139.2479.0000 Sfwr/Hdwr Maint Contracts 2139.5300,0000 Stationery & Office Suppl General office supplies Total 2139.5300.0000 Stationery & Office Suppl Total Expenses Total Revenues Net Expenses 80 300 512 7,300 3,050 10,862 1,200 1,200 771,612 0 771,612 City of Pickering 2016 Approved Final Background Information 2141 Health & Safety Expenditures 2141.1100.0000 Salaries & Wages Base Salaries and Wages Total2141.1100.0000 Salaries & Wages 2141.1200.0009 Overtime To meet service level/workload commitments Total2141.1200.0000 Overtime 2141.1400.0000 Employer Contributions This item inclu.des mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2141.1400.0000 Employer Contributions 2141.1800.0000 Conferences PSHSA (Public Services Health & Safety Association) membership meetings Total2141.1800.0000 Conferences 2141.2110.0000 Travel Parking and mileage Total 2141.2110.0000 Travel 2141.2131.0000 Cellular Phones Annual smartphone charges -Coordinator, Health & Safety Total 2141.2131.0000 Cellular Phones 2141.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2141.2140.0000 Telephones 2141.2340.0000 Seminars & Education Education Assistance -Coordinator, Health & Safety Total2141.2340.0000 Seminars & Education 2141.2341.0000 Corporate Training Corporate health & safety training program to reduce WSIB claims. Expenditure includes: in-house training, external trainers, well ness initiatives, safety supplies inclusive of food and beverage. Program funded from the WSIB reserve. Total 2141.2341.0000 Corporate Training 2141.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2141.2370.0000 Insurance Premium 2141.2395.0000 Memberships HRPAO Membership -Coordinator, Health & Safety OMHSA Membership -Coordinator, Health & Safety Total 2141.2395.0000 Memberships 2141.2479.0000 SFWR/HDWR MAINT CONTRACTS 82 Run Date: 4/13/16 3:05PM 2016 Budget 82,857 82,857 600 600 24,306 24,306 650 650 500 500 800 800 533 533 500 500 32,000 32,000 878 878 400 150 550 City of Pickering 2016 Approved Final Background Information 2141 Health & Safety MSDS Online (H&S compliance) Total 2141.2479.0000 SFWRIHDWR MAINT CONTRACTS 2141.5300.0000 Stationery & Office Suppl General office supplies Total2141.5300.0000 Stationery & Office Suppl 2141.5380.0000 Educational Material Training & Educational Material Total 2141.5380.0000 Educational Material 2141.5390.0000 Workplace Accommodation Physical Demands Analyses (assistive devices, workplace modifications for injured workers) Total 2141.5390.0000 Workplace Accommodation Total Expenses Revenues 1920.2141.0000 Trsffrm RF-Hlth & Sfty Transfer from WSIB reserve to offset the cost associated with the additional Health & Safety Training Total1920.2141.0000 Trsffrm RF-Hlth & Sfty Total Revenues Net Expenses 83 Run Date: 4/13/16 3:05PM 2016 Budget 5,500 5,500 300 300 1,000 1,000 900 900 151,874 (32,000) (32,000) (32,000) 119,874 City Development Department 2014 Actuals Expenditures Salaries & Wages 3,267,220 Overtime 11,578 Employer Contributions 903,593 Conferences 12,462 Uniforms 2,234 Travel 26,633 Bus Dev & City Promo 9,095 Cellular Phones-10,607. Telephones 20,862 Advertising 20,332 Trade Shows, Exhib & Displays 13,349 Subscription & Publications 5,961 Seminars & Education 14,937 Purch Prnting/Broch/News Ltr 0 Insurance Premium 33,984 Ins. Deductible 0 Consulting & Professional 239,185 Recpt, Prom & Sp Events 13,977 Memberships 19,723 Photo, Mapping, Printing 3,788 Garbage Collection 9,000 Outside Agency Serv 11,940 Software/Hardware Maintenance Cor 93,894 Building Rentals 0 Rental Mise Equip 5,952 Stationery & Office Supplies 16,286 Forms 417 Program Supplies 55,151 Gift Shop Plaques 0 Supplies & Tools 236 System & Software Upgrades 0 Total Expenditures 4,822,396 Revenues Sale of Serv-Plan Admin (3,770) Sale of Serv -Plan Appl (1 ,319,373) Licenses & Permits (1 ,302,585) Donations (11 ,996) Sale of Directories & Mise Items (12) City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 3,303,723 3,578,014 10,709 22,440 936,662 980,924 11,488 22,845 2,947 3,950 24,233 35,620 10,676 10,000 10,458 16,000 17,511 23,997 27,152 37,500 9,425 18,000 5,768 6,120 8,188 28,080 0 10,000 34,309 34,570 0 1,000 216,261 775,595 22,895 32,650 21,153 25,605 6,354 13,950 15,000 15,000 17,374 33,500 103,985 105,341 0 300 9,845 9,850 17,094 19,150 1,542 2,500 78,161 98,000 0 1,000 723 1,300 4,895 2,000 4,928,531 5,964,801 (776) (2,000) (487,785) (339,900) (1 ,223,537) (1 ,400,000) (10,473) (11 ,500) 0 0 85 Run Date: 4/13/16 2:59PM INC./DEC. :~;;-.~~,1ff-. .. <. ~·~i3!f~;, 2'1Jjll~2:\: ,t~~~~L.4~9.,.{~ :~::;:3!ffitl1~~rr 87,888 3,665,902 2.46% (1,640) 20,800 (7.31%) 41,833 1,022,757 4.26% 400 23,245 1.75% (100) 3,850 (2.53%) (700) 34,920 (1.97%) 0 10,000 0.00% (4,250) 11,750 (26.56%) (3,419) 20,578 (14.25%) (1,100) 36,400 (2.93%) 0 18,000 0.00% 500 6,620 8.17% 2,170 30,250 7.73% 0 10,000 0.00% (700) 33,870 (2.02%) 0 1,000 0.00% (39,415) 736,180 (5.08%) 2,250 34,900 6.89% (415) 25,190 (1.62%) 2,500 16,450 17.92% 0 15,000 0.00% 8,850 42,350 26.42% 31,029 136,370 29.46% 0 300 0.00% 0 9,850 0.00% 0 19,150 0.00% (500) 2,000 (20.00%) (8,500) 89,500 (8.67%) 0 1,000 0.00% 500 1,800 38.46% (2,000) 0 (1 00.00%) 115,181 6,079,982 1.93% 0 (2,000) 0.00% (45,500) (385,400) 13.39% 150,000 (1 ,250,000) (10.71%) 0 (11 ,500) 0.00%· 0 0 0.00% City Development Department 2014 Actuals Other Revenue (118,083) York Region Funded Proj (25,380) Mise Income (13,733) Film Permits (4,200) Oth Rev-Rebates/Incentive (11 ,610) Rntl -CCC Roof Solar Panel 0 Total Revenues (2,81 0, 7 42) Transfers from Reserves & R.F. Transfer from Reserve (251 ,945) Trans. from Continuing Studies Res. (163,700) Transfer from Reserve Fund 0 Total Transfers (415,645) Net 1,596,009 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget (53,267) (115,850) (25,730) (25,000) (14,281) (16,625) (3,200) (2,500) (20,583) (20,000) (3,000) (3,000) (1;842,632) (1 ,936,375) (336,599) (532,130) (14,848) (16,495) (19,487) (216, 150) (370,934) (764,775) 2,714,965 3,263,651 86 Run Date: 4i13/16 2:59PM {;~~-~ IjfiJl; 'INC./DEC. ·i-' GHGE·''" :L,,.~~Qt~~~;?~ :.;; Fihal B It•' '',. ·-·-~,. '"·"'-. "''-"'·..-"!-. "'*""· f1 5,850 (110,000) (5.05%) 25,000 ' 0 (100.00%) 0 (16,625) 0.00% 0 (2,500) 0.00% 0 (20,000) 0.00% (3,000) (6,000) 100.00% 132,350 (1,804,025) (6.83%) 2,205 (529,925) (0.41%) (12,500) (28,995) 75.78% 21,900 (194,250) (10.13%) 11,605 (753,170) (1.52%) 259,136 .~~fg;'S3;~2i'it87) ·::t•::Ali:l~X~ifolti1 .. · :: .. ·.·. :: · · · · .·. :: .·: .·.· ·:: :.Pity_:~f :Pi_c~etin.tf. ·. · . _:_: .· ... : :: :_ ·.· . · · .... :::::-_:-:_:::::: .... · .. ·. . . . . . . . ·.·.·.·.·.·.·.· ·.·.· .. ·. :-:-. :-:.. . . : :>>::::::::::::::::::::::::2019: ....... ' .. ,·. . . . ' . '.' . . . ' ' .. ' ... ' .. . . . :::.. . .. :::::::.: ::::#itY:):>~y~Wilin:~ritP.~:P.aff~.erii::< ·: · · · · · · . . . . · ·:: · ... ·.·.· .. · · · .·. :: ::;: >: ::::::::::$:ijfri:ih~:iY:qf:l~iotew:ortl1y::o~f:re:nt:B.ij:49et::¢h~;i9~~::::: .·. . . ·: :· · ·. ·.· ::::.:: .. :: ..... . . . . . . . . . .. . . Expenditures-lncreases/(Decreases) Budget Item 11 00 Salaries & Wages 1400 Employer Contributions 2392 Consulting & Professional Fees 2399 Outside Agency Services 2479 Software/Hardware Maintenance Contracts 5320 Program Supplies Total Expenditure Changes Amount Explanation $87,888 The increase is the result of annual salary adjustment and previous years job re-evaluations in Administration, Planning & Design, and Building Services. 41 ,833 Benefits have increased due to higher long-term disability and life insurance premium costs and an increase in the maximum employer contribution amount for CPP and El . (39,415) The decrease is the result of a reduction in consulting costs in the Planning & Design budget. 8,850 The increase reflects the City's share of costs for a Durham Region Community Energy Project, and Durham Region Costar Real Estate Information in the Sustainability and Economic Development budgets. 31,029 The. increase is the result of maintenance costs associated with new purchased modules for the AMANDA system, new pricing of AutoCAD products (moving to a subscription based product) I . and the decrease of the Canadian dollar in relation to the American dollar. (8,500) The decrease is the result of the Doors Open event not being held in Pickering in 2016. $115,181 87 . . . . .. :.<;itY:::?t:::~l<:~~rm~:.c.:::.:<:. :: .. ::::: .. ·_·_·_·_· ... · .· . · · . . . . . . . . . .. · · · · ... ::>::::<:>:<<:2:ois>:::>:>:<:>:<:>:::::::>:< · · · · · · · · · · · · · · · · · · ·.· · · ..... · · . . . . . ·>.·.·.·.·.· ·> ·.·.·.·.·.·.·.·.·.·.·.·.·... . ... ·.· ·.·.·.·.· ·.·.·.' .. ' .... ·.·.·.·.·.·.·.·.·.·.· .. ·.·.·.· .. ' ::::::::::-:-:-:::::::: . ·. . . .. ·:: :: <>::::::: :::::::<:/:<:>>>::/.::u:_:_:_:)~ittP.¢"~•<>P::~~~(:P.¢P.~~ro~~t: :<><Y::>::::>:> ... :::: :. · · · ·: ·:::: · · · :::::::::::::::::: >>>>:>>::.:::~U:m:ili~&::~t::N-ot~~()rt.llfc:ur.r.~nt)3.~et9~t::Ch~n9e~<< >>>>> · ·: :_ .. · · · · · ·:: ·: ... Revenues -(lncreases)/Decreases Budget Item 1461 Sale of Services-Plan Applications 1517 Licenses & Permits 9990 Other Revenue 9960 York Region Funded Projects Total Revenue Changes Amount Explanation ($45,500) The amount reflects an anticipated increase in revenue from major development applications in 2016 compared with 2015 budget expectations. 150,000 The amount reflects an anticipated reduction in building permit revenue in 2016 compared with 2015 budget expectations. 5,850 The amount reflects an overall reduction in revenue in 2016 associated with developer-funded studies compared with 2015. 25,000 This funding program ended in 2015; no revenue will be received in 2016. $132,350 88 City Development -Admin 2014 Actuals Expenditures Salaries & Wages 570,479 Overtime 0 Employer Contributions 149,950 Conferences 1,216 Travel 492 Cellular Phones 1,183 Telephones 4,239 Advertising 0 Subscription & Publications 3,777 Seminars & Education 1,294 Insurance Premium 5,229 Recpt, Prom & Sp Events 1,104 Memberships 1,072 Photo, Mapping, Printing 3,316 Software/Hardware Maintenance Cor 93,894 Building Rentals 0 Rental Mise Equip 5,952 Stationery & Office Supplies 9,907 Supplies & Tools 157 System & Software Upgrades 0 Total Expenditures 853,261 Revenues Sale of Serv-Plan Admin (3,770) Total Revenues {3,770) Transfers from.Reserves & R.F. Total Transfers 0 Net 849,491 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 410,109 405,862 0 500 101,165 95,727 873 1,300 406 500 729 1,200 3,501 4,799 0 2,000 3,453 3,000 691 1,500 3,851 3,880 1,050 1,350 660 680 3,013 7,700 103,985 105,341 0 300 9,845 9,850 11,000 11,000 0 300 4,895 2,000 659,226 658,789 .. (776) (2,000) (776) {2,000) 0 0 658,450 656,789 90 Run Date: 4/14/16 2:20PM · 0 >0~201 '}'>~ .· ~<~J :~\;~><"·(· '1..>4"" ... ~~ o. ...... ~··}' 1.,- H ,' '~· 'd :f,•" .'J%·f.c~<3'E.>{ INC./DEC. ·. A''l{l~ ... ·-.. +'4\;d .. ~ \ ........ ; :-R~r~~.~~~,;~~:~ "" ( .·~~~·~·-~ 1f?~.Y f •• :-,;'-'-1,1 ',',•;!f'W' '1\ : ., ~oTss:::<:\; F,!n!'tl.~"u 0,get:} I • ,•• ,, "'"" _...,.... , . 8,114 413,976 2:00% 0 500 0.00% 1,448 97,175 1.51% (300) 1,000 (23.08%) 0 500 0.00% (400) BOO (33.33%) (843) 3,956 (17.57%) (2,000) 0 (100.00%) 500 3,500 16.67% 0 1,500 0.00% 0 3,880 0.00% (850) 500 (62.96%) 240 920 35.29% (7,200) 500 (93.51%) 31,029 136,370 29.46% (300) 0 (100000%) 0 9,850 0.00% (7,000) 4,000 (63.64%) (200) 100 (66.67%) (2,000) 0 (100.00%) 20,238 679,027 3.07% 0 (2,000) 0.00% 0 {2,000) 0.00% 0 0 0.00% 20,238 ··~·,;; ~ -~ ,,-t,~.c .... :~~: "'+ 0 0 ·' .677,027: .: . ··:··:·": '3~1)8%' City of Pickering 2016 Approved Final Background Information 2610 City Development -Admin Expenditures 2610.1100.0000 Salaries & Wages Base Salaries and Wages Total 2610.1100.0000 Salaries & Wages 2610.1200.0000 Overtime To meet service level/workload commitments Total 2610.1200.0000 Overtime 2610.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental · Total 2610.1400.0000 Employer Contributions 2610.18.00.0000 Conferences City Development Related Conference -Director -Registration and Accommodations Tota~ 2610.1800.0000 Conferences 2610.2110.0000 Travel Parking & mileage Mileage -Conference Total 2610.2110.0000 Travel 2610.2131.0000 Cellular Phones Annual Smartphone & Tablet Charges -Director Total 2610.2131.0000 Cellular Phones 2610.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades. Total 2610.2140.0000 Telephones 2610.2210.0000 Advertising Public meetings regarding various studies & notification of City-initiated zonings & official plans; RFP notices Transfer to 2611 Total 2610.2210.0000 Advertising 2610.2220.0000 Subscriptions & Publicati Reference material, standards, regulations and safety legislations Total2610.2220.0000 Subscriptions & Publicati 2610.2340.0000 Seminars & Education General Education Assistance Adobe lnDesign Total 2610.2340.0000 Seminars & Education 2610.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2610.2370.0000 Insurance Premium 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 91 Run Date: 4/13/16 3:05PM 2016 Budget 413,976 413,976 500 500 97,175 97,175 1,000 1,000 300 200 500 800 800 3,956 3,956 2,000 (2,000) 0 3,500 3,500 1,000 500 1,500 3,880 3,880 City of Pickering 2016 Approved Final Background Information 2610 City Development -Admin Refreshments for public planning meetings/workshops and promotional situations -lunches & consultant workshops OPPL -Sponsor Registrations Transfer to 2611 Total 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2610.2395.0000 Memberships OPPI/CIP Full Membership-Director Urban Land Institute-Director-Associate Membership Total 2610.2395.0000 Memberships 2610.2396.0000 Photo, Mapping, Printing Paragon (printing, laminating, enlargement/reduction) Paragon (printing, laminating, enlargement/reduction)-Transfer to 2611 Report Reproduction Report Reproduction.-Transfer to 2611 Records Management Scanning Records Management Scanning-Transfer to 2611 Total 2610.2396.0000 Photo,Mapping,Printing 2610.24 79.0000 Sfwr/Hdw.r Maint Contracts Maintenance -AMANDA Property Maintenance -Microfiche Scanner & Printer Maintenance -ESRI Maintenance -AutoCAD License Maintenance -Geocortex I OnPoint Maintenance -Adobe Creative Suite Maintenance -SketchUp · Total 2610.2479.0000 Sfwr/Hdwr Maint Contracts 2610.2635.0000 Building Rentals Rental of facilities and payment of security when holding public meetings Transfer to 2611 Total 2610.2635.0000 Building Rentals 2610.2678.0000 Misc. Equip. Rental Licence agreement with Durham Region for Teranet land parcel information and Registered Plans (Year 2 of 5) Total 2610.2678.0000 Misc. Equip. Rental 2610.5300.0000 Stationery & Office Suppl General office supplies Transfer to 2611 Total 2610.5300.0000 Stationery & Office Suppl 2610.5902.0000 Supplies & Tools Small office equipment Transfer to 2611 92 Run Date: 4/13/16 3:05PM 2016 Budget 1 '100 250 (850) 500 680 240 920 300. (300) 4,400 (4,400) 3,000 (2,500) 500 57,000 2,660 32,450 21;000 21,625 770 865 136,370 300 (300) 0 9,850 9,850 11,000 (7,000) 4,000 300 (200) I,---- City of Pickering 2016 Approved Final Background Information 2610 City Development -Admin Total 2610.5902.0000 Supplies & Tools I Total Expenses Revenues 1460.0000.0000 SALE OF SERV-PLAN ADMIN Sale of Services -maps and other planning documents Total1460.0000.0000 SALE OF SERV-PLAN ADMIN Total Revenues Net Expenses 93 Run Date: 4/13/16 3:05 PM 2016 Budget 100 679,027 (2,000) (2,000) (2,000) 677,027 Planning & Design 2014 Actuals Expenditures Salaries & Wages 1 '146,619 Overtime 7,472 Employer Contributions 319,860 Conferences 3,874 Uniforms 366 Travel 2,350 Cellular Phones 2,325 Telephones 6,,071 Advertising 0 Seminars & Education 1,686 Insurance Premium 14,707 Consulting & Professional 203,397 Recpt, Prom & Sp Events 0 Memberships 7,954 Photo, Mapping, Printing 0 Building Rentals 0 Stationery & Office Supplies 0 Supplies & Tools 0 Total Expenditures 1,716,681 Revenues Sale of Serv -Plan Appl (1 ,319,373) Other Revenue (112,894) Total Revenues (1,432,267) Transfers from Reserves & R.F. Transfer from Reserve . (251 ,945) Trans. from Continuing Studies Res. (134,698) Transfer from Reserve Fund 0 Total Transfers (386,643) Net (102,229) City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 1,356,525 1,560,640 9,152 16,800 392,229 428,975 3,259 7,220 128 600 2,296 3,150 2,241 2,400 5,447 7,466 0 0 1,504 4,080 15,833 15,954 177,222 701,095 0 0 8,752 10,100 0 0 0 0 0 0 0 0 1,974,588 2,758,480 (487,785) (339,900) (35,900) (90,850) (523,685) (430,750) (336,599) (532,130) (6,293) (6,995) 0 (186, 150) (342,892) (725,275) 1,108,011 1,602,455 94 Run Date: 4/14/16 2:20PM . "~::".Q~~~.~:l:~$;;~; }~··\:i·:·::~:ti£;,::~·· INC./DEC. , .~~j .PP.rOY!'!.. . ' ., ·.·• %~CHGEti >1&~5f®~~U\ <:' .:;:~~~'~!:';~\:,.; 33,240 1,593,880 2.13% (1 ,000) 15,800 (5.95%) 16,798 445,773 3.92% 0 7,220 0.00% 0 600 0.00% 0 3,150 0.00% 0 2,400 0.00% (1, 146) 6,320 (15.35%) 2,000 2,000 0.00% 370 4,450 9.07% (700) 15,254 (4.39%) (51 ,055) 650,040 (7.28%) 850 850 0.00% 355 10,455 3.51% 7,200 7,200 0.00% 300 300 0.00% 7,000 7,000 0.00% 200 200 0.00% 14,412 2,772,892 0.52% (45,500) (385,400) 13.39% 10,850 (80,000) . (11.94%) (34,650) (465,400) 8.04% 2,205 (529,925) (0.41%) 4,140 (2,855) (59.19%) 21,900 (164,250) (11.76%) 28,245 (697,030) (3.89%) 8,007 ~" ·1.'61o;4~r ·:.:.'j'(o:§o%·· City Development Department-Planning & Design (2611) Funding Source for 2016 Consulting & Professional 2611.2392.0000 Consulting & Professional Project Professional/Technical Assistance General/Urban Design/Heritage Phases 2 & 3 South Pickering Intensification Study (Vision Implementation - 2 year project) 73% DC Funded· Funding Source Property Tax Property Tax Development Charges Cost $50,000.00 60,750.00 164,250.00 $225,000.00 2016 Property Tax Impact $110,750.00 2611.2392.0001 Consulting-Funded from Continuing Studies Reserve Statistics Canada Specialized Data Run PO# 150623 Continuing Studies Res. $2,855.00 2611.2392.0002 Consulting -Funded by Seaton. App. Fees Seaton Development, Implementation & Legal Assistance (including planning, heritage, economic development, broadband and sustainability) Seaton Heritage Evaluations (1 0 properties) PO# 150165 Sector Analysis Study for Seaton Em.ployment PO# 150346 Funding for Lighting Standards Review for Seaton/Taunton Road -PO# 150751 Seaton App. Fees $270,000.00 Seaton App. Fees 5,020.00 Seaton App. Fees 6,770.00 ·Seaton App. Fees 10,395.00 2611.2392.0003 Consulting -Funded from Developers/Landowners Urban Design Review Services Developers/Landowners $80,000.00 BL# 240305 (funded 100% from Developers) Updated: February 11, 2016 95 2611 Planning & Design Expenditures 2611.11 00.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2016 Approved Final Background Information Total 2611.1100.0000 Salaries & Wages 2611.1200.0000 Overtime Ontario Municipal Board Preparation Priority Projects/Applications Resident Mtgs Council/Planning Committee Meetings/Statutory Public Meetings Heritage Pickering -11 Meetings Secretary-Treasurer -Committee of Adjustment -18 meetings Advisory Committee meetings Total2611.1200.0000 Overtime 2611.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2611.1400.0000 Employer Contributions 2611.1800.0000 Conferences Ontario Assn of C/A--3 Days (1 Staff) Registration, hotel and expenses OPPI Conference--(3 Staff) Registration and hotel Urban Land Institute/Municipal Affairs Conference/Strategy Institute ESRI Regional Conference Total 2611.1800.0000 Conferences 2611.1900.0000 Uniforms As per the Collective Agreement Total2611.1900.0000 Uniforms 2611.2110.0000 . Travel Parking & Mileage OPPI or Similar Conference (3 Staff) Ontario Assn of CiA Conference Total 2611.2110.0000 Travel 2611.2131.0000 Cellular Phones Annual Smart Phone Charges or Reimbursements -Chief Planner & Mgr. Dev Review & Urban Design, and Mgr. Policy & Geomatics Total 2611.2131.0000 Cellular Phones 2611.2140.0000 ·Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Total 2611.2140.0000 Telephones 2611.2210.0000 . Advertising Public meetings regarding various studies and notification of City-initiated zonings & official plans; RFP notices -Transfer from 2610 96 Run Date: 4/13/16 3:06 PM 2016 Budget 1,593,880 1,593,880 4,500 4,500 2,000 1,500 1,800 1,000 500 15,800 445,773 445,773 1,000 3,900 2,000 320 7,220 600 600 2,700 250 200 3,150 2,400 2,400 6,320 6,320 2,000 City of Pickering 2016 Approved Final Background Information 2611 Planning & Design Total 2611.2210.0000 Advertising 2611.2340.0000 Seminars & Education Planner Progression--Education/Training Manager/Planner Training Canadian Green Building Council & LEED Training Planning & Design Seminars Durham Region Planners Seminars & Workshops · ESRI Workshop Total 2611.2340.0000 Seminars & Education· 2611.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2611.2370.0000 Insurance Premium 2611.2392.0000 Consulting & Professional Professional/Technical Assistance-General/Urban Design/Heritage Phases 2 & 3 South Pickering Intensification Study (Vision/Implementation - 2 year project) 73% DC Funded Total 2611.2392.0000 Consulting & Professional 2611.2392.0001 Consulting -Funded from Continuing Studies Res. Statistics Canada Specialized Data Run -PO# 150623 Total 2611.2392.0001 Consulting -Funded from Continuing Studies Res. 2611.2392.0002 Consulting -Funded by Seaton App Fees Seaton Development, Implementation & Legal Assistance in response to unknown development issues as they arise related to planning, heritage, economic development, sustainability, broadband infrastructure and OMS. Seaton Heritage Evaluations (10 Properties)-PO# 150165 · Sector Analysis Study for Seaton Employment -PO# 150346 Funding for Lighting Standards Review for Seaton-Taunton Road-PO# 150751 . Total 2611.2392.0002 Consulting -Funded by Seaton App Fees 2611.2392.0003 Consulting -Funded Developers/Land Owners Urban Design Review Services (funded 100% from Developers) PO# 240305 Total 2611.2392.0003 Consulting -Funded Developers/Land Owners 2611.2394.0000 Recpt, Prom & Sp.Ev., Gen Refre$hments for public planning meetings/workshops and promotional situations -lunches & consultant workshops-Transfer from 2610 OPPI Sponsor Registrations-Transfer from 2610 Total 2611.2394.0000 Recpt, Prom & Sp.Ev., Gen 2611.2395.0000 Memberships OPPI/CIP Full Membership--12 staff OPPI/CIP Provisional Membership--1 staff Ontario Assn of C/A--2 staff@ $120 each 97 Run Date: 4/13/16 3:06 PM 2016 Budget 2,000 500 1,000 500 500 500 1,450 4,450 15,254 15,254 50,000 225,000 275,000 2,855 2,855 270,000 5,020 6,770 10,395 292,185 80,000 80,000 600 250 850 8,160 735 240 City of Pickering 2016 Approved Final Background Information 2611 Planning & Design Canada Green Building Council Membership URISA Ontario-1 Staff URISA International - 1 Staff AMANDA Central User Group Annual Fee Urban Land Institute (Associate Membership) Total 2611.2395.0000 Memberships 2611.2396.0000 Photo,Mapping,Printing Paragon (printing, laminating, enlargemenUreduction) -Transfer from 2610 Report Reproduction-Transfer from 2610 Records Management Scanning -Transfer from 2610 Total 2611.2396.0000 Photo,Mapping,Printing 2611.2635.0000 Building Rentals Rental of facilities and payment of security when holding public meetings -Transfer from 2610 Total 2611.2635.0000 Building Rentals 2611.5300.0000 Stationery & Office Suppl General office supplies & plotter/drafting supplies -Transfer from 261 0 Total 2611.5300.0000 Stationery & Office Suppl 2611.5902.0000 Supplies & 'fools Small office & drafting equipment-Transfer from 2610 Total2611.5902.0000 Supplies & Tools Total Expenses Revenues 1461.0000.0000 SALE OF SERV-PLAN APPL Zoning By-law Amendments Official Plan Amendment Draft Plan of Subdivision/Condominium Site Plan Telecommunications Towers Committee of Adjustment -Variances Land Division Minister's Zoning Order Total1461.0000.0000 SALE OF SERV-PLAN APPL 1910.7048.2611 Trsf Seaton Dev R-Pianng Funding for Seaton Development, Implementation & Legal Assistance Funding for (2) Principal Planners (including benefits) Funding for Seaton Heritage Evaluations (10 Properties) Funding for Sector Analysis Study for Seaton Employment Funding for Lighting Standards Review for Seaton-Taunton Road Total1910.7048.2611 Trsf Seaton Dev R-Pianng 1911.2611.0000 Trsf frm Res -Planning 98 Run Date: 4/13/16 3:06PM 2016 Budget 450 80 300 250 240 10,455 300 4,400 2,500 7,200 300 300 7,000 7,000 200 200 2,772,892 (100,000) (22,000) (75,000) (70,000) (16,000) (50,000) (50,000) (2,400) (385,400) (270,000) (237,740) (5,020) (6,770) (1 0,395) (529,925) 2611 Planning & Design City of Pickering 2016 Approved Final Background Information Funding for Statistics Canada Specialized Data Run Total 1911.2611.0000 Trsffrm Res -Planning 1920.2611.0000 Trsf frm RF-Planning Funding for Phase 2 South Pickering lntem~ification Study (Vision/Implementation) 73% DC Funded Total 1920.2611.0000 Trsf frm RF -Planning 2611.9990.0000 Other Rev-Cost Recoveries Funded from Developers 100% -Urban Design Review Services Total 2611.9990.0000 Other Rev-Cost Recoveries Total Revenues Net Expenses 99 Run Date: 4/13/16 3:06PM 2016 Budget (2,855) (2,855) (164,250) (164,250) (80,000) (80,000) (1 '162,430) 1,610,462 Building Services 2014 Actuals Expenditures . Salaries & Wages 1,018,394 Overtime 1,430 Employer Contributions 276,085 Conferences 3,997 Uniforms 1,562 Travel 18,574 Cellular Phones 4,050 Telephones 6,867 Subscription & Publications 1,809 Seminars & Education 8,475 Insurance Premium 8,166 Ins. Deductible 0 Consulting & Professional 0 Recpt, Prom & Sp Events 310 Memberships 4,530 Stationery & Office Supplies 3,910 Forms 417 Supplies & Tools 79 Total Expenditures 1,358,655 Revenues Licenses & Permits (1 ,302,585) Other Revenue {5,189) Total Revenues (1,307,774) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Total Transfers 0 Net 50,881 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 1,005,851 1,092,535 1,300 3,140 291,484 315,310 1,165 4,800 2,669 3,100 16,016 22,950 4,357 8,700 5,449 7,466 1,889 2,000 5,932 18,200 8,782 8,849 0 1,000 17,641 25,000 295 1,400 5,688 7,655 3,786 5,000 1,542 2,500 723 1,000 1,374,569 1;530.,605 (1 ,223,537) (1 ,400,000) (17,367) (25,000) (1 ,240,904) (1 ,425,000) 0 0 0 0 133,665 105,605 100 Run Date: 4/14/16 2:21 PM 1". :~t~~~~~t~ INC./DEC. '~:~:~t:j. ~: yt·u:lt{+.J~;..;~· >? Eu~ ....... ~. ;; :);:r -?Q.J§:.r.::? 38,425 1,130,960 3.52% (140) 3,000 {4.46%) 14,156 329,466 4.49% 700 5,500 14.58% (100) 3,000 (3.23%) 0 22,950 0.00% {3,750) 4,950 (43.10%) (1 ,046) 6,420 (14.01%) 0 2,000 0.00% 800 19,000 4.40% 0 8,849 0.00% 0 1,000 0.00% 2,420 27,420 9.68% 0 1,400 0.00% {385) 7,270 (5.03%) 0 5,000 0.00% (500) 2,000 (20.00%) 500 1,500 50.00% 51,080 1,581,685 3.34% 150,000 (1 ,250,000) (10.71%) {5,000) {30,000) 20.00% 145,000 (1 ,280,000) (10.18%) {2,420) (2,420) 0.00% (2,420) (2,420) 0.00% 193,660 ·.;~:;':',{. :.::29~';'265:: -:·i{~;:·1l:373"if"lo City of Pickering 2016 Approved Final Background Information 2612 Building Services Expenditures 2612.1100.0000 Salaries & Wages Base Salaries and Wages Inspector II, Building Services position (previously unfunded) -Start date Nov 1, 2016. Position funded from building permit revenues. Total 2612.1100.0000 Salaries & Wages 2612.1200.0000 Overtime To meet legislated building permit timeframes Total2612.1200.0000 Overtime 2612.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to Inspector II, Building Services position (previously unfunded)-Start date Nov 1, 2016) Total2612.1400.0000 Employer Contributions 2612.1800.0000 Conferences Ontario Building Officials Association (2 Staff) -Hotei/Reg'n) LMCBO Fall Workshop (CBO) LMCBO Spring Workshop (CBO) Total 2612.1800.0000 Conferences 2612.1900.0000 Uniforms As per the Collectiv~ Agreement Total 2612.1900.0000 Uniforms 2612.2110.0000 Travel Ontario Building Officials Association Conference (2 Staff) Construct Canada -(CBO) Annual mileage for Supervisor & inspectors . Mileage/Parking for CBO, Supervisor, Senior Examiner/Inspector Total 2612.2110.0000 Travel 2612.2131.0000 Cellular Phones Annual Smartphone Charges -CBO and 4 staff Cellular Phone Charges - 1 staff Total 2612.2131.0000 Cellular Phones · 2612.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Total2612.2140.0000 Telephones 2612.2220.0000 Subscriptions & Publicati Building Codes, Referenced Standards, and Fire Codes Total 2612.2220.0000 Subscriptions & Publicati 2612.2340.0000 Seminars & Education Building Code & other technical training programs -all staff 101 Run Date: 4/13/16 3:06PM 2016 Budget 1 '118,232 12,728 1 '130,960 3,000 3,000 325,709 3,757 329,466 4,000 750 750 5,500 3,000 3,000 400 50 20,000 2,500 22,950 4,700 250 4,950 6,420 6,420 2,000 2,000 5,000 City of Pickering ~016 Approved Final Background Information 2612 Building Services HRAI Courses-Senior Examiner/Inspector (Plumbing & HVAC) General Educational Assistance Construct Canada-CBO and 3 Inspector ll's OBOA or sim.ilar Course (to be facilitated by the City & is 100% cost recoverable) OBOA Zoning Course (2 staff) Total 2612.2340.0000 Seminars & Education 2612.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total2612.2370.0000 Insurance Premium 2612.2371.0000 Insurance Deductible Insurance Deductible Total 2612.2371.0000 Insurance Deductible 2612.2392.0000 Consulting & Professional Investigation & Assessment of illicit grow operations. 100% recoverable Professional engineers, building science specialists and environmental consultants retained to provide specialized examination and inspection services Total 2612.2392.0000 Consulting & Professional 2612.2392.0001 Consulting-Funded from Continuing Studies Res. Specialized Building Inspection Services~ PO# 150104 Total 2612.2392.0001 Consulting-Funded from Continuing Studies Res. . 2612.2394.0000 Recpt, Prom & Sp Events Various Events (CBO, CIAC, SAC, BIAC, PAC, MSAC, Building Safety Month) Conference Meals Total 2612.2394.0000 Recpt,· Prom & Sp Events 2612.2395.0000 Memberships Assn of Architectural Technologists of Ont.--(2 staff) MMAH -Director Filings Ontario Building Officials Assn--(10 staff@ $315 each) Ontario Plumbing Inspectors Assn--(2 staff) Code Interpretation Advisory Committee--(1 staff) Mechanical Services Advisory Committee--(1 staff) Plumbing Advisory Committee--(1 staff) Toronto Area Chief Building Officials Committee--(1 staff) Building Inspection Advisory Committee--(1 staff) American Society of Heating Refrigeration & Air Condition Engineers--(1 staff) Structural Advisory Committee--(1 staff) Large Municipalities Chief Building Officials--(1 staff) Professional Engineers Ontario--(2 staff) Ontario Association of Certified Engineering Technologists--(2 staff) MMAH BCIN Annual Registration Fees-(12 staff) 102 Run Date: 4/13/16 3:06PM 2016 Budget 1,000 1,000 400 10,000 1,600 19,000 8,849 8,849 1,000 1,000 15,000 10,000 25,000 2,420 2,420 1,000 400 1,400 500 200 3,150 210 50 50 50 160 50 280 50 250 520 550 1,200 2612 Building Services City of Pickering 2016 Approved Final Background Information Total 2612.2395.0000 Memberships 2612.5300.0000 Stationery & Office Suppl General office supplies Total 2612.5300.0000 Stationery & Office Suppl 2612.5302.0000 Forms Building permits, applications, inspection reports, receipts, stickers, brochures, information packages Total 2612.5302.0000 Forms 2612.5902.0000 Supplies & Tools Personal Protective Equipment (Grow operations and other hazardous sites) Incidental inspection and testing devices Total2612.5902.0000 Supplies & Tools Total Expenses Revenues 1517.0000.0000 BUILDING PERMITS Residential Non-residential Sign permits Other permits Total1517.0000.0000 BUILDING PERMITS 1911.2612.0000 Trsf frm Res-Biding Funding for specialized Building Inspection Services Total1911.2612.0000 Trsffrm Res-Biding 2612.9990.0000 Other Revenue Charge-back for costs incurred respecting Investigation & Assessment of illicit grow operations Revenue from attendance by outside municipalities to offset cost for OBOA course Compliance Letters Total2612.9990.0000 Other Revenue Total Revenues Net Expenses 103 Run Date: 4/13/16 3:06PM 2016 Budget 7,270 5,000 5,000 2,000 2,000 500 1,000 1,500 1,581,685 (805,000) (350,000) (5,000) (90,000) (1,250,000) (2,420) (2,420) (15,000) (10,000) (5,000) (30,000) (1,282,420) 299,265 Sustainability 2014 Actuals Expenditures Salaries & Wages 347,181 Overtime 2,676 Employer Contributions 104,846 Conferences 0 Uniforms 306 Travel 2,058 Cellular Phones 1,441 Telephones 1,849 Advertising 8,375 Trade Shows, Exhib & Displays 2,808 ··-·---Subscription & Publications 0 Seminars & Education 2,234 Insurance Premium 3,596 Consulting & Professional 34,002 Recpt, Prom & Sp Events 4,841 Memberships 2,378 Photo, Mapping, Printing 151 Garbage Collection 9,000 Outside Agency Serv 3,578 Stationery & Office Supplies 537 Program Supplies 55,151 Total Expenditures 587,008 Revenues Donations (11 ,996) York Region Funded Proj (25,380) Mise Income (13,733) Oth Rev-Rebates/Incentive (11,610) Rntl -CCC Roof Solar Panel 0 Total Revenues (62,719) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. (29,002) Transfer from Reserve Fund 0 Total Transfers (29,002) Net 495,287 City of Pickering 2016 ·Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 373,591 361,944 257 1,500 105,447 100,003 1,260 3,000 150 250 1,996 2,200 1,668 1,900 1,557 2,133 9,989 10,500 2,745 3,500 0 400 61 3,000 3,882 3,911 2,446 25,000 9,495 9;500 2,420 2,480 151 1,000 15,000 15,000 5,890 13,500 445 500 . 74,529 91,300 612,979 652,521 (1 0,473) (11 ,500) (25,730) (25,000) (14,281) (16,625) (20,583) (20,000) (3,000) (3,000) (74,067) (76,125) 0 0 (19,487) (30,000) (19,487) (30,000) 519,425 546,396 104 Run Date: 4/14/16 2:21 PM ". ~,~~·~~~~~i~:t~~I~~~{. :>,',~~>.~~:'"": 't\t~ INC./DEC. '·;;}~~"'··--~ . .tfit'"' ,: .. ' . .. t~1;;. 5,425 367,369 1.50% (500) 1,009 (33.33%) 3,896 103,899 3.90% 0 3,000 0.00% 0 250 0.00% (700) 1,500 (31.82%) 100 2,000 5.26% (192) 1,941 (9.00%) 0 10,500 0.00% 0 3,500 0.00% 0 400 0.00%• Q 3,000 0.00% 0 3,911 0.00% 16,740 41,740 66.96% 250 9,750 2.63% 0 2,480 0.00% 4,000 5,000 400.00% 0 15,000 0.00% 4,000 17,500 29.63% 0 500 0.00% (1 ,800) 89,500 (1.97%) 31,219 683,740 4.78% 0 (11 ,500) 0.00% 25,000 0 (100.00%) 0 (16,625) 0.00% 0 (20,000) 0.00% (3,000) (6,000) 100.00% 22,000 (54,125) (28.90%) (21 ,740) (21,740) 0.00% 0 (30,000) 0.00% (21,740) (51,740) 72.47% 31,479 -·~· .·· .. : .Sti:sts; . '. ~ ... : . '5;7·6o/. City of Pickering 2016 Approved Final Background Information 2620 Sustainability Expenditures 2620.1100.0000 Salaries & Wages Base Salaries and Wages Total2620.1100.0000 Salaries & Wages 2620.1200.0000 Overtime To meet service level/workload commitments Total 2620.1200.0000 Overtime 2620.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2620.1400.0000 Employer Contributions 2620.1800.0001 Conferences Special Projects & Sustainability Conferences Total 2620.1800.0001 Conferences 2620.1900.0000 Uniforms As per the Collective Agreement Total 2620.1900.0000 Uniforms 2620.211 0. 0000 Travel Parking & Mileage Total 2620.2110.0000 Travel 2620.2131.0000 Cellular Phones Smartphone Charges (Manager & 2 Coordinators) Total 2620.2131.0000 Cellular Phones 2620.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Total 2620.2140.0000 Telephones 2620.2210.0001 Advertising Advertising programs/events within publications (SNAP/Retail Pages, News Advertiser) Total 2620.2210.0001 Advertising 2620.221 0.0012 Advtsing-Sustain Nghbr~ds Program Advertising Total 2620.2210.0012 Advtsing-Sustain Nghbrhds 2620.2211.0001 Tr Shows,Exhib & Displays Events (supplies for various displays/activities) Total 2620.2211.0001 Tr Shows,Exhib & Displays 2620.2211.0012 Tr Shows-Sustain Nghbrhds Program Exhibits and Displays (Funded from Sustainable Pickering Contributions) Total 2620.2211.0012 Tr Shows-Sustain Nghbrhds 2620.2220.0000 Subscriptions & Publicati Reference material Total 2620.2220.0000 Subscriptions & Publicati 2620.2340.0000 Seminars & Education 105 Run Date: 4/13/16 3:06PM 2016 Budget 367,369 367,369 1,000 1,000 103,899 103,899 3,000 3,000 250 250 1,500 1,500 2,000 2,000 1,941 1,941 7,000 7,000 3,500 3,500 1,500 1,500 2,000 2,000 400 400 City of Pickering 2016 Approved Final Background Information 2620 Sustainability Sustainability & Related Projects Total 2620.2340.0000 Seminars & Education 2620.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2620.2370.0000 Insurance Premium 2620.2392.0000 Consulting & Professional Measuring Sustainability Indicator Update (Report Preparation, Website & Marketing) Measuring Sustainability Report-Editorial Services-PO# 150681 Measuring Sustainability Report -Research -PO# 150696 Total 2620.2392.0000 Consulting & Professional 2620.2394.0001 Recpt, Prom & Sp.Ev., Gen Sustainability Corporate Wear RefreshmenUFood for Events Total 2620.2394.0001 Recpt, Prom & Sp.Ev., Gen 2620.2394.0012 Rec/Prm -Sustain Nghbrhds Program Receptions/Events (partially funded from Sustainable Pickering Contributions) Total 2620.2394.0012 Rec/Prm -Sustain Nghbrhds 2620.2395.0000 Memberships OPPI/CIP Full Membership-Manager Clean Air Council Total 2620.2395.0000 Memberships 2620.2396.0000 Photo, Mapping, Printing Printing of Reports & Rackcards (Third Measuring Sustainability Report) Photography services for City's promotional publications Total 2620.2396.0000 Photo,Mapping,Printing 2620.2398.0000 Garbage Collection Garbage Bag Tag purchases (approx. 6,000 tags purchased each year at $2.50/tag) (expense is offset by revenue from the program) Total 2620.2398.0000 Garbage Collection 2620.2399.0001 Outside Agency Services Environics -Subscription (year 2 of 3) General Design Services Durham Community Energy Plan Total 2620.2399.0001 Outside Agency Services 2620.2399.0012 Out Agncy-Sustain Nghbrhd Program Design Services (Funded from Sustainable Pickering Contributions) Total 2620.2399.0012 Out Agncy-Sustain Nghbrhd 2620.5300.0000 Stationery & Office Suppl General office supplies Total 2620.5300.0000 Stationery & Office Suppl 106 Run Date: 4/13/16 3:06PM 2016 Budget 3,000 3,000 3,911 3,911 . 20,000 5,085 16,655 41,740 1,500 250 1,750 8,000 8,000 680 1,800 2,480 4,000 1,000 5,000 15,000 15,000 7,500 2,500 4,000 14,000 3,500 3,500 500 500 City of Pickering 2016 Approved Final Background Information 2620 Sustainability 2620.5320.0001 Program Supplies Promotional Activities & Materials Total 2620.5320.0001 Program Supplies 2620.5320.0003 Corporate Awareness Program Supplies Total 2620.5320.0003 Corporate Awareness 2620.5320.0004 Comm Awareness Event Mgmt Program Supplies Total 2620.5320.0004 Comm Awareness Event Mgmt 2620.5320.0005 Dog Waste Diversion Program Supplies (14 Parks) Total 2620.5320.0005 Dog Waste Diversion 2620.5320.0006 Community Clean-ups Program Supplies Total 2620.5320.0006 Community Clean-ups 2620.5320.0007 Waterfowl Mgmt Prgm Program Supplies (includes goose relocation, egg oiling) Total 2620.5320.0007 Waterfowl Mgmt Prgm 2620.5320.0008 Social Mkting Pesticide Run Date: 4/13/16 3:06 PM 2016 Budget 5,500 5,500 2,000 2,000 4,000 4,000 34,500 34,500 4,000 4,000 6,000 6,000 Program Supplies 3,500 Total 2620.5320.0008 Social Mkting Pesticide 2620.5320.0010 Tree Planting Program Supplies-Tree Planting (Funded from Duffin Heights Terrestrial Habitat RF) Total 2620.5320.0010 Tree Planting ·2620,5320.0011 Stream Restoration Program Supplies-Stream Restoration (Funded from Duffin Heights Fish Habitat RF) Total 2620.5320.0011 Stream Restoration Total Expenses Revenues 1530.2620.0000 Rnti-CCC Roof Solar Panel Rental of Claremont Community Centre rooftop solar panels Total 1530.2620.0000 Rnti-CCC Roof Solar Panel 1592.2620.0000 Donations Sustainable Pickering Contributions Total 1592.2620.0000 Donations 1911.2620.0000 Trsf frm Res-Sustain Funding for Measuring Sustainability Report-Editorial Services Measuring Sustainability Report -Research Total 1911.2620.0000 Trsf frm Res -Sustain 1920.2620.0000 Trsf frm RF-Sustainablty 107 3,500 15,000 15,000 15,000 15,000 683,740 (6,000) (6,000) (11 ,500) (11 ,500) (5,085) (16,655) (21 ,740) 2620 Sustainability City of Pickering 2016 Approved Final Background Information Tree Planting -Duffin Heights Terrestrial Habitat Stream Restoration -Duffin Heights Fish Habitat Total1920.2620.0000 Trsf frm RF-Sustainablty 2620.9990.0000 Misc. lneome Waste Bin Advertising Program -Creative Outdoor Advertising Garbage Bag Tag Sales Total 2620.9990.0000 Misc. Income · 2620.9993.0000 Oth Rev-Rebates/Incentive Green Initiatives-Incentives and Rebates received from Corporate Energy Programs Total 2620.9993.0000 Oth Rev-Rebates/Incentive Total Revenues Net Expenses 108 Run Date: 4/13/16 3:06PM 2016 Budget (15,000) (15,000) (30,000) (.1 ,625) (15,000) (16,625) (20,000) (20,000) {105,865) 577,875 City of Pickering 2016 Approved Final Background Information 2621 Economic Development Expenditures 2621 .11 00.0000 Salaries & Wages Base Salaries and Wages Total2621.1100.0000 Salaries & Wages 2621.1200.0000 Overtime To meet service level/workload commitments Total 2621.1200.0000 Overtime 2621.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2621.1400.0000 Employer Contributions 2621 . 1800.0000 Conferences Economic Development Conferences (2 staff) Total 2621.1800.0000 Conferences 2621.2110.0000 Travel Parking & Mileage Airfare & Train for Trade Shows, Conferences and Business Missions Total 2621.2110.0000 Travel 2621.2115.0000 Business Development Business Activities & Special City Initiatives Total 2621.2115.0000 Business Development 2621.2131.0000 Cellular Phones Annual Smartphone Charges -Economic Development Coordinators (2) Total 2621.2131.0000 Cellular Phones 2621.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades -reallocation due to City Re-organization Total2621.2140.0000 Telephones 2621.2210.0000 Advertising Economic Development Promotional Advertising Special City Advertising Total2621.2210.0000 Advertising 2621.2211.0000. Tr ·shows,Exhib.& Displays Exhibit & Trade Shows (displays, rentals & exhibit materials) Municipal/Regional EconoiT)ic Development Partnership (trade shows, displays, advertising) City Centre Street Banners & Hardware Total 2621.2211.0000 Tr Shows,Exhib.& Displays 2621.2220.0000 Subscriptions & Publicati Journals and Reports NRU Total 2621.2220.0000 Subscriptions & Publicati 110 Run Date: 4/13/16 3:07PM 2016 Budget 152,917 152,917 500 500 45,969 45,969 5,000 5,000 2,500 3,000 5,500 10,000 10,000 1,600 1,600 1,941 1,941 10,000 13,900 23,900 2,500 7,000 5,000 14,500 250 470 720 2621 Economic Development 2621.2340.0000 Seminars & Education City of Pickering 2016 Approved Final Background Information Run Date: 4/13/16 3:07PM 2016 Budget Seminars· 2,000 Total 2621.2340.0000 Seminars & Education 2621.2365.0000 Purch. Pr/Broch./Newsitr Brochures/Promotional & Marketing initiatives City Centre Marketing Total 2621.2365.0000 Purch. Pr/Broch./Newsltr 2621.2370.0000 Insurance premium Annual cost of insurance policy that provides protection for municipal activities and property (Policy coverage includes: liability, automobile and property) -reallocation due to City Re-organization Total 2621.2370.0000 Insurance premium 2621.2392.0000 Consulting & Professional Consulting for Economic Development Projects Total 2621.2392.0000 Consulting & Professional 2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen City of Pickering Promotional Items (corporate merchandise) and City Pins Public Relations including Announcements City Business Events Corporate Sponsorship for Events (e.g. Board of Trade events, GTMA, DSEA) Total 2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen 2621.2395.0000 Memberships Economic Dev. Council of Ontario (2 staff) Economic Dev. Assoc. of Canada (1 staff) Project Management Institute Ajax/Pickering Board of Trade International Economic Development Council (IEDC) iotal 2621.2395 .. 0000 Memberships 2621.2396.0000 Photo, Mapping, Printing To cover professional services for photo enlargements, map and printing reproductions Photography services for City's promotional publications & oblique aerials Total 2621.2396.0000 Photo,Mapping,Printing 2621.2399.0000 Outside Agency Services Economic Development Writing Services Economic Development Graphics Support · Printing of Marketing Materials Commercial Real Estate Information (CoStar) Region Business Count Data (TGT Solutions) Total 2621.2399.0000 Outside Agency Services 2621.5300.0000 Office Supplies General Office Supplies Total 2621.5300.0000 Office Supplies 111 2,000 5,000 5,000 10,000 1,976 1,976 10,000 10,000 7,000 2,000 4,000 9,000 22,000 800 290 200 1,400 675 3,365 500 3,000 3,500 2,500 10,000 6,000 5,700 650 24,850 2,500 2,500 . 2621 Economic Development , City of Pickering 2016 Approved Final Background Information Run Date: 4/13/16 3:07PM 2016 Budget Total Expenses 342,738 Revenues 1511.0090.0000 LIC & PERMITS-FILM PERMIT Film Permit Fees (public road use) (2,500) Total1511.0000.0000 LIC & PERMITS-FILM PERMIT (2,500) Total Revenues (2,500) Net Expenses 340,238 112 City of Pickering 2016 Approved Final Background Information 2630 Committee of Adjustment Expenditures 2630.1100.0000 Salaries & Wages Honorarium - 5 Members Total 2630.1100.0000 Salaries & Wages 2630.1400.0000 Employee Benefits This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total2630.1400.0000 Employee Benefits 2630.1800.0000 Conferences Ontario Association of CIA Conference (1 member) Total 2630.1800.0000 Conferences 2630.2110.0000 Travel CIA Members-17 meetings@ 55km per meeting@ $.531km CIA Members-Site Visits-200km@ $.531km Ontario Association of CIA Conference (1 member) Total 2630.2110.0000 Travel 2630.2395.0000 Memberships Ontario Association of CIA-5 Members@ $120 each Total 2630.2395.0000 Memberships Total Expenses Total Revenues Net Expenses 114 Run Date: 4/13/16 3:07PM 2016 Budget 6,800 6,800 475 475 1,000 1,000 500 120 200 820 600 600 9,695 0 9,695 2743 Heritage Pickering Expenditures 2743.1800.0000 Conferences City of Pickering 2016 Approved Final Background Information Heritage Conference - 1 staff (registration and accommodation) Total 27 43.1800.0000 Conferences 2743.2110.0000 Travel Parking & Mileage Education Seminars and Conferences -Out of Town Total 2743.2110.0000 Travel · 2743.2340.0000 Seminars & Education Run Date: 4/13/16 3:07PM 2016 Budget 525 525 250 250 500 General 300 Total 2743.2340.0000 Seminars & Education 2743.2392.0000 Consulting & Professional Consultations for designations, promo materials, heritage review assistance Total 2743.2392.0000 Consulting & Professional 2743.2392.0001 Consulting·_ Funded from Continuing Studies Res. Heritage consulting services for Gladstone Street property-PO# 150091 Heritage consulting services for Whitevale Road property-PO# 150745 Total 2743.2392.0001 Consulting-Funded from Continuing Studies Res. 2743.2394.0000 Recpt,Prom~ & Sp.Ev.,Gen Designation events ( 2 @ approximately $200.00 each) Total 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2743.2395.0000 Memberships Annual fee for Community Heritage Ontario (Chair) Total 2743.2395.0000 Memberships 27 43.2396.0000 Photo, Mapping, Printing 300 5,000 5,000 565 1,415 1,980 400 400 100 100 General printing 250 Total 2743.2396.0000 Photo,Mapping,Printing 2743.5300.0000 Stationery & Office Suppl General office supplies, training supplies, & name tags Total 2743.5300.0000 Stationery & Office Suppl 2743.5400.0000 Gift Shop/Plaques Plaques for designated properties (2 @ $500) Total 2743.5400.0000 Gift Shop/Plaques Total Expenses Revenues 1911.2743.0000 Trsf frm Res-Heritage Funding for heritage consulting services for Gladstone Street property Heritage consulting services for Whitevale Road property Total1911.2743.0000 Trsf frm Res-Heritage 116 250 150 150 1,000 1,000 10,205 (565) (1,415) (1 ,980) 2743 Heritage Pickering Total Revenues Net Expenses City of Pickering 2016 Approve~ Final Background Information 117 Run Date: 4/13/16 3:07PM 2016 Budget (1,980) 8,225 Corporate Services Department 2014 Actuals Expenditures Salaries & Wages 4,397,315 Overtime 66,355 Employer Contributions 1,127,701 Conferences 3,784 Uniforms 9,217 Travel 2,546 Postage 126,959 Freight, Express & Cartage 3,473 Cellular Phones 13,282 Telephones 44,758 Data Processing Ser:vices 130,532 Advertising 683 Subscription & Publications 12,267 Legal Services 8,779 Seminars & Education 52,007 Corporate Training 521 Purch Prnting/Broch/News Ltr 18,412 Insurance Premium 44,966 Ins. Deductible 585 Consulting & Professional 197,691 Recpt, Prom & Sp Events 3,880 Memberships 17,367 Outside Agency Serv 105,415 Build Repairs & Mtce 11,726 Veh -Repairs & Maintenance 18,820 Mise Equip Repairs . 25,318 Software/Hardware Maintenance Cor 414,591 Building Rentals 375 Building Rentals 12,856 Rental Mise Equip 78,615 Financial Service Gharges 149,529 Stationery & Office Supplies 56,220 Pri.ntin'g Supplies 193,462 Forms 6,945 Utilities -Hydro 5,138 Utilities -Oil 6,328 Gas, Oil Tires 26,035 Supplies & Tools 6,240 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 4,715,405 4,614,029 46,209 67,160 1,267,067 1,252,022 2,793 6,570 9,748 9,500 4,667 5,225 124,385 130,000 1,286 4,000 20,017 14,000 37,696 42,657 141,728 140,000 305 600 10,852 11,600 8,2_42 12,000 43,604 54,050 0 0 27,844 22,000 47,099 43,451 0 2,000 216,761 307,600 3,148 4,200 15,603 21,346 105,258 111,200 11,294 14,874 21,572 17,800 7,679 22,725 434,487 501,737 0 0 13,178 13,178 0 0 162,706 152,500 22\009 24,350 173,480 200,000 6,358 11,500 5,815 5,703 3,514 5,000 23,446 25,055 6,508 12,000 124 Run Date: 4/13/16 2:59PM INC./DEC. ~~L~~~~ 246,895 4,860,924 5.35% 10,910 78,070 16.24% 85,605 1,337,627 6.84% 5,250 11,820 79.91% 0 9,500 0.00% 575 5,800 11.00% 16,500 146,500 12.69% 1,500 5,500 37.50% 2,860 16,860 20.43% (1 ,306) 41,351 (3.06%) 9,500 149,500 6.79% 0 600 0.00% 300 11,900 2.59% 0 12,000 0.00% 13,300 67,350 24.61% 0 0 0.00% 3,000 25,000 13.64% 693 44,144 1.59% 0 2,000 0.00% 241,041 548,641 78.36% 0 4,200 0.00% 2,230 23,576 10.45% (10,350) 100,850 (9.31%) 0 14,874 0.00% 0 17,800 0.00% 750 23,475 3.30% 44,652 546,389 8.90% 0 0 0.00% 1,824 15,002 13.84% 27,911 27,911 0.00% 10,000 162,500 6.56% 7,450 31,800 30.60% 0 200,000 0.00% 0 11,500 0.00% 695 6,398 12.19% 1,500 6,500 30.00% (2,792) 22,263 (11.14%) (5,000) 7,000 (41.67%) Corporate Services Department 2014 Actuals Shop Supplies 8,811 System & Software Upgrades 93,276 Hardware Replacements 30,886 Misc. Equipment 7,581 Parking -MOT 61,368 Livestock Killed 739 Total Expenditures 7,603,354 Revenues Sale of Services-Administration (77,595) Tax Certificates & Other Fees (224,740) Sale of Services -Legal (1 ,450) Sale of Services -Agreements (99,665) Lie. & Per-Business (164,225) Lie. & Per-Amusement (185,951) Lie. & Per-Taxi (59,209) Fines (773,915) Licences (59,070) Licenses & Permits-Marriage (38,438) Interest on Investments (530,371) Penalties & Interest on Taxes (2,349,955) Adoptions (28,840) Impound Fees (8,243) Service Fees (7,220) Donations 0 Ont. Specific Grants (769) Other Revenue (1 ,230) Other Mise Revenue (69,806) Mise Rev (7,067) Total Revenues (4,687,759) Transfers from Reserves & R.F. Transfer from Reserve (207,785) Trans. from Continuing Studies Res. (1 ,491) Transfer from Reserve Fund 0 Total Transfers (209,276) Net 2,706,319 City of Pickering 2016 Curr~nt Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 15,401 13,200 98,714 107,210 49,888 42,650 5,540 7,400 63,768 60,000 600 2,000 7,975,674 8,114,092 (75,030) (72,000) (258,679) (262,700) (1,450) (1 ,000) (150,615) (85,000) (164,735) (165,000) (197,593) (130,000) (48,808) (45,000) (746,614) (742,000) (52,220) (60,000) (36,258) (30,000) (404,957) (380,000) (2,334,925) (2,300,000) (26,860) (21 ,000) (6,470) (4,000) (6,081) (3,300) (270) 0 (630) (2,000) (324) (200) (81 ,616) (56,000) (11,153) (7,000) (4,605,288) (4,366,200) 0 (193,320) (14,736) 0 0 0 (14,736) (193,320) 3,355,650 3,554,572 125 Run Date: 4/13/16 2:59PM ;~:~lr2*i}::;~~r~j~ ~1~~-INC./DEC. : 'Appro"~d':'f-''·' -~~'""'·· rt"'W?''' ,.,.,,., ... , ··tE~~~~~H~~~f::,~j (3,500) 9,700 (26.52%) 31 '190 138,400 29.09% 3,000 45,650 7.03% . 9,000 16,400 121.62% 0 60,000 0.00% 0 2,000 0.00% 755,183 8,869,275 9.31% 0 (72,000) 0.00% (21 ,300) (284,000) 8.11% 0 (1 ,000) 0.00% (15,000) (100,000) 17.65% 0 (165,000) 0.00% (15,000) (145,000) 11.54% 0 (45,000) 0.00% 0 (742,000) 0.00% 0 (60,000) 0.00% 0 (30,000) 0.00% 60,000 (320,000) (15.79%) 25,000 (2,275,000) (1.09%) ' 0 (21,000) 0.00% 0 (4,000) 0.00% 0 (3,300) 0.00% 0 0 0.00% 0 (2,000) 0.00% 0 (200) 0.00% 0 (56,000) 0.00% 0 (7,000) '0.00% 33,700 (4,332,500) (0.77%) (125,734) (319,054) 65.04% (8, 141) (8, 141) 0.00% (171 ,500) (171 ,500) 0.00% (305,375) (498,695) 157.96% 483,508 · : .> 4;o3a;oso: I -~ .,. 1~:~o% . . . . ' . .. . . .. . . '.' .. . . ·.· ·.·.·.·.·.·.· : ::::9.io/::c)t.:rjpkE!t-in9 . . · ·. · · ·:::: · . . :<:::>>:<:<:2o:1~;::::::::.: . . ::::::::: ... ·.·.· . .. . ...... ' ... '' .·.·.·.·.·.· .·.·.·.·. . . '.... . . . ·. }:):por:p~r.~t~: ~-~J:Vic~~ o,:ep~l't!Jl~~(<:<:>. : .. · · · .. · ·: ::::s:u:01m~iiY::~t:N:ot~~~,-rt~y:¢iirr~nf~u~9~t:chari9~s> · · · · · · . . ' . . ..... . . ..... ' .. . . . . . . .... Expenditures-lncreases/(Decreases) Budget Item 2399 Outside Agency Services 2479 Software/Hardware Maintenance Contracts 2191 Miscellaneous Equipment Rentals 2819 Financial Service Charges 5300 Stationery & Office Supplies 5902 Supplies & Tools 597 4 System & Software Upgrades 5978 Miscellaneous Equipment Amount Explanation (1 0,350) Armoured car services were tendered in 2015 which resulted in a significant reduction in the City's cost of armoured car services for daily pick-up of bank deposits. 44,652 Increase partly due to software maintenance fees for the new Tax System (TXM) that was implemented last year. Staff successfully negotiated the waiver of system maintenance fees in 2015. These fees will be commencing in 2016. Software maintenance fees will also be increasing with the purchase of new Asset Management Plan related software and resumption of maintenance fees for Groupe Techna software and mobile parking units. In 2015, Groupe Techna waived the maintenance fees due to the City's purchase of new software from the vendor. 27,911 Increase due to the rental of voting machines for the Ward 1 By- election. 10,000 Increase reflects 2015 actual charges and expected growth in the volume of electronic (debit and credit card) payments received by the City . . 7,450 Increase is attributable to supplies for Ward 1 By-election and ballots. (5,000) Budget reduced to reflect the one time purchase of radio units for By- law officers in 2015. 31,190 Increase is for the purchase of AMP related software modules which is funded from FGT funds. 9,000 Increase due to the purchase of IT equipment for staff. Total Expenditure Changes $755,183 127 '------ .. ··.·:·.::: .· ..... : ... >>><.C.tty::Q.t::~l?k~:r:tn:~:<<>>> :><>>< .. ·.·.·.· ·.·.·.·.·. . . . . . .. . .. . . . ........... . . . . :-:-:<·>>>>> · · · -::-:-::::-:-:-:-: · · · · . · · ::2o1s::::::::::: . . . . . . . . . ::::: · · · · · · · · · · :-:-:-:-:-:-:-:-:-:: .. ·.·.·.·. :-:· ·.·.·.·.·.·.·.·.·.· ............... ·.· ... ' .. · · · · <:::::_:_::_.::_::_::_::_.:_-:_.<>¢()~~-.o_.:i~t~::~~:iV_::_i_c_. ~~::P~P~rt.i:h~nt>:<>< · · · ·: · · · · · · ..... . . . . . . ' :-:-:-:-:-:-:-:-:-:-. . . ... ::::::.:::.:::: :::::~~i11Mi\o/:::?t:N~~W:t:>J:t~Y:~~fr~~f~.~~~-~t::G:I1~~~~~:::::: ......... . . -. . . -. . . Transfers from Reserves & Reserve Funds -(lncreases)/Decreases Budget Item 1910 Transfer from Reserve 1911.2127 Transfer from Continuing Studies Reserve 1920 Transfer from Reserve Fund Total Transfer Changes Amount Explanation ($125,734) Increase in transfers to fund defence of property tax appeals and to fund new Legal Clerk, Property Development position from Seaton Application Fees. In addition, funds transferred from the Elections Reserve to cover the Ward 1 By-election costs. (8, 141) Carryover funding required from 2015 to complete Tax Section's Analytic Report. (171 ,500) Increase in transfer to fund Asset Management Planning (Year 1 of 2) and the purchase of related software modules from FGT funds.' ($305,375) 129 I.---- City of Pickering 2016 Current Budget Approved Final Finance Run Date: 4/14/16 2:22PM 2014 2015 2015 1:-:::~C~it~\;··"· ~'1.;','~1ir~·.~3>· ~:. Actuals YTD Approved INC./DEC. ~.;,~;..1·,,.\ ..... l.j: • ... ~ ..... -~~: .. -·~i:'·!'fo~,,CWE>.,.' Actuals Final Budget ·~(~ft§Jt:;I:'. Expenditures Salaries & Wages 1,682,560 1,782,581 1,801,441 (78, 133) 1,723,308 (4.34%) Overtime 26,268 9,598 27,700 (7,950) 19,750 (28.70%) Employer Contributions 441,897 488,966 492,848 (14,707) 478,141 (2.98%) Conferences 2,048 2,233 4,970 0 4,970 0.00% Travel 1,639 1,926 2,175 225 . 2,400 10.34% Cellular Phones 633 1,125 700 0 700 0.00% Telephones 12,769 9,338 12,799 (2,750) 10,049 (21.49%) Data Processing Services 130,532 141,728 140,000 9,500 149,500 6.79% Subs~ription & Publications 3,930 3,930 3,500 0 3,500 0.00% Semin.ars & Education 8,315 9,412 9,850 7,500 17,350 76.14% Purch Prnting/Broc~/News Ltr 18,412 27,844 22,000 3,000 25,000 13.64% Insurance Premium 16,704 17,636 17,770 300 18,070 1.69% Consulting & Professional 137,904 160,606 235,500 233,141 468,641 99.00% Recpt, Prom & Sp Events 1,870 1,584 1,600 0 1,600 0.00% Memberships 9,893 9,618 12,620 2,025 14,645 16.05% Outside Agency Serv 23,232 19,634 24,600 (11 ,600) 13,000 (47.15%) Mise Equip Repairs 1,445 1,883 1,800 500 2,300 27.78% Software/Hardware Maintenance Cor 45,684 47,029 92,850 20,500 113,350 22.08% Financial Service Charges 149,529 162,706 152,500 10,000 162,500 6.56% Stationery & Office Supplies 15,958 9,788 14,200 '(2,000) 12,200 (14.08%) Forms 544 3,041 1,500 0 1,500 0.00% System & Software Upgrades 0 4,579 4,000 36,500 40,500 912.50% Total Expenditures 2,731,766 2,916,785 3,076,923 206,051 3,282,974 6.70% Revenues Tax Certificates & Other Fees (224,740) (258,679) (262,700) (21 ,300) (284,000) 8.11% Interest on Investments (530,371) (404,957) (380,000) 60,000 (320,000) (15.79%) Penalties & Interest on Taxes (2,349,955) (2,334,925) (2,300,000) 25,000 (2,275,000) (1.09%) Other Mise Revenue (56,682) (72,807) (55,000) 0 (55,000) 0.00% Total Revenues (3,161,748) (3,071 ,368) (2,997,700) 63,700 (2,934,000) (2.12%) Transfers from Reserves & R.F. Transfer from Reserve (30,000) 0 (173,320) (40,680) (214,000) 23.47% Trans. from Continuing Studies Res. 0 (14,736) 0 (8, 141) (8, 141) 0.00% Transfer from Reserve Fund 0 0 0 (171 ,500) (171,500) 0.00% Total Transfers (30,000) (14,736) (173,320) (220,321) (393,641) 127.12% Net (459,982) (169,319) (94,097) 49,430 [·>:';'''''}Co;<; \>V•-"h•;:; k : . ., (~t4,667) :~ \LJ5i.5~%} 130 City of Pickering 2016 Approved Final Background Information 2127 Finance Expenditures 2127.1100.0000 Salaries & Wages Base Salaries and Wages Workplace accommodation -12 months Total2127.1100.0000 Salaries & Wages 2127.1200.0000 Overtime Year End Processing Payroll Budgets Tax Due Dates Total 2127.1200.0000 Overtime 2127.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to workplace accommodation Total2127.1400.0000 Employer Contributions 2127,1800.0000 Conferences Municipal Finance Officers' Association -Treasurer Property Tax Conference (Spring & Fall) -Assessors & Compliance (Supervisor & Tax Analyst) CityWide User Group Conference -Registration and accommodation for two nights (Senior Financial Analyst) Total 2127.1800.0000 Conferences 2127.2110.0000 Travel Staff: Parking & Mileage Mileage -CityWide User Group Conference London, ON (450 km rtn. -Senior Financial Analyst) Mileage-CityWide Workshop -Niagara Falls, ON (400 km rtn. -Senior Financial Analyst) Total2127.2110.0000 Travel 2127.2131.0000 Cellular Phones Annual Smartphone Charges -Division Head, Finance & Treasurer Total 2127.2131.0000 Cellular Phones 2127.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2127.2140.0000 Telephones 2127.2191.0000 Data Processing Services Processing of City's payroll. Increase due to implementation of electronic pay stubs and T4s Total 2127.2191.0000 Data Processing Services 2127.2220.0000 Subscriptions & Publicati Reference materials, journals and reports Internal Audit Reference Materials Total 2127.2220.0000 Subscriptions & Publicati 131 Run Date: 4/13/16 3:08PM 2016 Budget 1,666,308 57,000 1,723,308 5,000 2,750 6,750 5,250 19,750 473,341 4,800 478,141 1,120 3,100 750 4,970 1,900 275 225 2,400 700 700 10,049 1.0,049 149,500 149,500 3,000 500 3,500 City of Pickering 2016 Approved Fin"l Background Information 2127 Finance 2127.2340.0000 Seminars & Education Public Sector Acting Board (PSAB) -Accounting staff Accounting, Finance and Payroll PD courses -Accounting & Payroll staff . Property Tax Courses -Tax staff Insurance, risk mgmt. and internal audit courses -Mgr, Budgets & lA and Division Head, Corporate Services & Treasurer PD courses -Senior Financial Analyst Capital & Debt Management CityWide Workshop -Senior Financial Analyst Tangible Capital Assets Mgmt. courses -Finance staff CPA Courses-Accounting/Tax staff (3) CGA Transition Courses-Accounting/Tax staff (2) CPA Public Sector Financial Reporting & Accounting Course-Finance staff ', · Total 2127.2340.0000 Seminars & Education 2127.2365.0000 Purchased Printing Printing costs for tax bills. Total 2127.2365.0000 Purchased Printing 2127.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total2127.2370.0000 Insurance Premium 2127.2392.0000 Consulting & Professional FMW budget software custom reports and enhancements & Vailtech accounting system Audit & Professional Services (City, Library & PSAB) Property tax base strategic analysis ~nd defence of appeals. Additional funds required to prepare for reassessment cycle impacts that are effective for the 2017 taxation year. -Funded from Assessment Appeal Reserve · Municipal BMA Study Property tax legislation changes, capping & vacancy issues, preparation & review of tax rates and various property tax issues Commercial & industrial vacancy verification and appeals -Funded from Assessment Appeal Reserve Development of system requirements and RFP specifications for new Financial System as per Council report FIN 27-15-Funded from Financial Systems Reserve Development Charge study & bylaw issues Asset Management Planning (AMP) (Year 1 of 2)-Funded from FGT. This project will consist of: evaluation of funding gap analysis, review of detail arid cycle analysis and production of a report that meets Provincial/Federal reporting requirements. Analytic Report-PO# 150717-Funded from Cont. Studies Reserve Total 2127.2392.0000 Consulting & Professional 2127.2394.0000 . Recpt,Prom. & Sp.Ev.,Gen Recpt., & Promo. 132 Run Date: 4/13/16 3:08PM 2016 Budget 1,000 1,500 1,600 1,500 500 250 500 5,000 4,500 1,000 17,350 25,000 25,000 18,070 18,070 5,000 85,000 100,000 5,500 12,500 7,500 100,000 10,000 135,000 8,141 468,641 1,600 City of Pickering 2016 Approved Final Background Information 2127 Finance Total 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2127.2395.0000 Memberships Chartered Public Accountants of Ont. -Corporate (1 0 staff) Ont. Mun. Tax & Rev. Assoc. -Tax Supervisor & Tax Analyst Assoc·. of Mun. Managers, Clerks & Treasurers-Acct. Mgr., Senior Fin. Analyst, & Taxation Supervisor Municipal Financial Officers Assoc. -Corporate (8 staff) Canadian Payroll Assoc.-Payroll Supervisor, Payroll Admin. and Mgr., Accounting Services Insurance and Internal Audit Associations-Mgr, Budgets & lA and Division Head, Corporate Services & Treasurer Total 2127.2395.0000 Memberships 2127.2399.0000 Outside Agency Services Armoured car services for daily pick-up of bank deposits (Civic Complex & Recreation Complex). "rota I 2127.2399.0000 Outside Agency Services 2127.2478.0000 Equipment Repairs & Maint Service contract for cheque signer and perforator Service contract for cash handling machines Total 2127.2478.0000 Equipment Repairs & Maint 2127.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Vailtech -Financials Maintenance -RAG -Budget Software & Salary Planning Module Contract -Reamined -Assessment Data Conversion Contract-MPAC-Property Information Maintenance -CityWide Tangible Assets Maintenance -TXM system. Staff successfully negotiated the waiver of system maintenance fees in 2015. System Maintenance fees to commence in 2016 Maintenance -AlP Scanners Software Maintenance -CityWide GIS Viewer & CPA Total2127.2479.0000 Sfwr/Hdwr Maint Contracts 2127.5300.0000 Stationery & Office Suppl General office supplies . Budget document supplies Total 2127.5300.0000 Stationery & Office Suppl 2127.5302.0000 Forms Cash Receipt Forms Total 2127.5302.0000 Forms 2127.5974.0000 System & Software Upgrade Purchase of Risk, Incidents, Safety & Claims (RISC) Software-Funded from Insurance Reserve CityWide GIS Viewer & CPA modules -Funded from FGT Total2127.5974.0000 System & Software Upgrade .2819.0000.0000 FINANCIAL SERVICE CHARGES 133 Run Date: 4/13/16 3:08PM 2016 Budget 1,600 10,100 500 1,.265 1,680 450 650 14,645 13,000 13,000 800 1,500 2,300 26,050 12,950 700 350 7,100 55,000 4,500 6,700 113,350 11,200 1,000 12,200 1,500 1,500 4,000 36,500 40,500 City of Pickering 2016 Approved Final Background Information 2127 Finance Property Tax Processing (Royal Bank) Debit & credit card charges (All banks) Electronic Funds Transfer (EFT) charg~s for pre-authorized payment plans and direct deposit to City vendor's bank accounts. U.S. Acct. Fees & Other Parking tickets electronic payment Total2819.0000.0000 FINANCIAL SERVICE CHARGES Total Expenses Revenues 1412.0001.0001 Regular Tax Certificates Tax Certificates Total1412.0001.0001 Regular Tax Certificates 1412.0001.0002 Rush Tax Certificates Tax certificates (24 hr. turnaround} Total1412.0001.0002 Rush Tax Certificates 1412.0002.0000 Dup Tax Rcpt/Biii/S_tmt Duplicate tax receipts/reprint of tax bills/statement of accounts Total1412.0002.0000 Dup Tax Rcpt/Biii/Stmt 1412.0003.0000 Returned Pymt/Chq Fee Electronic payment correction Total1412.0003.0000 Returned Pymt/Chq Fee 1412.0004.0000 Change in Ownership Fee Ownership change fee Total1412.0004.0000 Change in Ownership Fee 1412.0005.0000 Mortgage Co. Fee Tax billing for mortgage companies Total1412.0005.0000 Mortgage Co. Fee 1412.0006.0000 Other Fees (Water,POA,etc Other fees (Application fees for Sect. 357 & 358 property tax refunds, recovery of costs for tax collection and tax registration letters, roll #set-up fees, registration of farm debt notices, etc.) Total1412.0006.0000 Other Fees (Water,POA,etc 1412.0007.0000 Arrears Notice Fee Property tax arrears reminder notices fees Total1412.0007.0000 Arrears Notice Fee 1550.0000.0000 INCOME -INVEST. (EXT.) Investment income is based on 2015 estimated actuals. Total1550.0000.0000 INCOME -INVEST. (EXT.) 1560.0000.0000 PEN. & INTEREST-TAXES The City Charges 15% per annum for unpaid property taxes Total1560.0000.0000 PEN. & INTEREST-TAXES 134 Run Date: 4/13/16 3:08PM 2016 Budget 13,100 119,600 17,200 100 12,500 162,500 3,282,974 (38,000) (38,000) (21,000) (21 ,000) (5,000) (5,000) (12,000) (12,000) (55,000) (55,000) (85,000) (85,000) (8,000) (8,000) (60,000) (60,000) (320,000) (320,000) (2,275,000) (2,275,000) , __ -_--- City of Pickering 2016 Approved Final Background Information 2127 Finance 1910.7011.2127 Frm Assmt Appeals-Finance General assessment appeals Vacancy verification & appeals Total 1910.7011.2127 Frm Assmt Appeals-Finance 1910.7020.2127 Trsf Self Ins-Finance Purchase of Risk, Incidents, Safety & Claims (RISC) Software Total1910.7020.2127 Trsf Self Ins-Finance 1910.7049.2127 Trsf Fin Sys R-Finance Funding for development of statement of work and scope for new financial system Total1910.7049.2127 Trsf Fin Sys R-Finance 1911.2127.0000 Trsf frm Res-Finance Funding for Analytic· Report Total1911.2127.0000 Trsf frm Res-Finance 1920.2127.0000 Trsffrm RF-Finance Run Date: 4/13/16 3:08PM 2016 Budget (100,000) (10,000) (11 0,000) (4,000) (4,000) (100,000) (100,000) (8, 141) (8, 141) Federal Gas Tax Funding for Asset Management Planning (AMP) (Year 1 of 2). (135,000) Federal Gas Tax Funding for CityWide GIS Viewer & Capital Planning and Analysis (CPA) modules (36,500) -----'---'--'-- Total1920.2127.0000 Trsffrm RF-Finance (171,500) 2127.9990.0000 Other Revenue Internal management fee for investment portfolio (55,000) Total 2127.9990.0000 Other Revenue (55,000) Total Revenues {3,327,641) Net Expenses (44,667) 135 City of Pickering 2016 Approved Final Background Information 2133 Supply & Services Expenditures 2133.1100.0000 Salaries & Wages Base Salaries and Wages Total 2133.1100.0000 Salaries & Wages 2133.1200.0000 Overtime To meet service level/workload commitments Total 2133.1200.0000 Overtime 2133.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental · · Total 2133.1400.0000 Employer Contributions 2133.1800.0000 Conferences Ontario Public Suyers Assoc. Total 2133.1800.0000 Conferences 2133.2110.0000 Travel Parking & mileage Total 2133.2110.0000 Travel 2133.2140.0000 · Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2133.2140.0000 Telephones 2133.2340.0000 Seminars & Education PMAC, Pro-Dev Program, Credit Seminar -Buyer PMAC, Pro-Dev Program -Supervisor, Supply & Services Ontario Public Buyers.Association (OPBA) Seminars.-Buyer Total.2133.2340.0000 Seminars & Education 2133.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2133.2370.0000 Insurance Premium 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio Hosting an area Manager's Meeting and an OPBA Purchasing Seminar Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio 2133.2395.0000 Memberships Manager -Purchasing Management Association of Canada (PMAC) Manager-Ontario Public Buyers Association (OPBA) Manager-Ontario Municipal Management Institute (OMMI) Manager-Canadian Public Procurement Council (CPPC) Supervisor:-Ontario Municipal Management Institute (OMMI) Supervisor-Ontario Public Buyers Association (OPBA) Buyer -Purchasing Management Association of Canada (PMAC) 137 Run Date: 4/13/16 3:08 PM 2016 Budget 313,229 313,229 .500 500 72,429 72,429 1,600 1;600 too 700 1,841 1,841 900 900 600 2,400 2,308 2,308 400 400 465 220 140 325 140 220 465 City of Pickering 2016 Approved Final Background Information 2133 Supply & Services Buyers -Ontario Public Buyers Association (OPBA) Total 2133.2395.0000 Memberships 2133.2399.0000 Outside Agency Services Access Copyright fee -add digital copies _ Total 2133.2399.0000 Outside Agency Services 2133.5300.0000 Stationery & Office Suppl General office supplies Total 2133.5300.0000 Stati~nery & Office Suppl Total Expenses Total Revenues Net Expenses 138 Run Date: 4/13/16 3:08PM 2016 Budget 440 2,415 1,300 1,300 800 800 399,922 0 399,922 Information Technology 2014 Actuals Expenditures Salaries & Wages 604,256 Overtime 17,264 Employer Contributions 157,235 Conferences 0 Travel 113 Cellular Phones 5,390 Telephones 5,333 Subscription & Publications 150 Seminars & Education 34,626 Corporate Training 521 Insurance Premium 7,916 Consulting & Professional 6,920 Recpt, Prom & Sp Events 430 Memberships 0 Outside Agency Serv 6,102 Mise Equip Repairs 23,873 Software/Hardware Maintenance Cor 314,072 Stati~nery & Office Supplies 887 System & Software Upgrades 93,276 Hardware Replacements 30,886 Misc. Equipment 7,581 Total Expenditures 1,316,831 Revenues Total Revenues 0 Transfers from Reserves & R.F. Trans. from Continuing Studies Res. (1 ,491) Total Transfers (1,491) Net 1,315,340 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 732,364 635,081 13,115 20,050 192,631 172,688 0 0 873 800 6,357 5,600 3,537 3,733 0 200 23,647 29,200 0 0 8,860 5,100 5,342 12,100 446 450 447 466 6,600 6,500 5,796 20,925 372,737 389,385 2,250 2,000 94,135 95,250 49,888 42,650 5,540 7,400 1,524,565 1,449,578 0 0 0 0 0 0 1,524,565 1,449,578 139 Run Date: 4/14/16 2:23PM c,';~ .• :;:·~~~~ll';:;~i'~~~1···· :~l;~:~'f\~ ; ~~ '·~~~~~;·, ,"··,· -'~.~< INC./DEC. ~·:;.7;<~A.:-· ~r.ove .~,. .. :.·:~~t!Y~J ... ~;>~ ~i?~;~~~~i~\~~l ~li~~~~y~.tl;, . • < f.IJI.C\1 .~!-1~9~~-: ; , .. ;:;;·~~.Q15:",';, ~ 219,772 854,853 34.61% 4,950 25,000 24.69% 66,649 239,337 38.60% 2,500 2,500 0.00% 0 800 0.00% 600 6,200 10.71% 527 4,260 14.12% 0 200 0.00% 5,800 35,000 19.86% 0 0 0.00% 300 5,400 5.88% 7,900 20,000 65.29% 0 450 0.00% 0 466 0.00% 0 6,500 0.00% 250 21,175 1.19% 6,619 396,004 1.70% 0 2,000 0.00% 2,650 97,900 2.78% 0 42,650 0.00% 9,000 16,400 121.62% 327,517 1,777,095 22.59% 0 0 0.00% 0 0 0.00% 0 0 0.00% 327,517 f_;:\;::~(1:7t7;o9sY ~~s ~·~:_;::i~:~%;. City of Pickering 2016 Approved Final Background Information 2196 Information Technology Expenditures 2196.1100.0000 Salaries & Wages Base Salaries and Wages New Help Desk Technician fu!l time position -Start date April 1, 2016 Total 2196.1100.0000 Salaries & Wages 2196.1200.0000 Overtime Onsite Support for Council meetings and other service level commitments After hours support for 2016 Total2196.1200.0000 Overtime 2196.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to new Help Desk Technician full time position -Start date April 1, 2016 Total2196.1400.0000 Employer Contributions 2196.1800.0000 Conferences IT Conferences Total 2196.1800.0000 Conferences 2196.2110.0000 Travel Parking & Mileage Total 2196.2110.0000 Travel 2196.2131.0000 Cellular Phones Annual cell phone and Smartphone charges for staff Total2196.2131.0000 Cellular Phones 2196.2140.0000 Telephones Consists of long distance, monthly charges, voicemail, and system upgrades Total 2196.2140.0000 Telephones · 2196.2220.0000 Subscriptions & Publicati Technical books & IT related subscriptions Total 2196.2220.0000 Subscriptions & Publicati 2196.2340.0000 Seminars & Education Citrix XenApp 7.5 --Supervisor, Network Support Course 2 --Supervisor, Network Support Citrix NetScaler Level 1 -Network Analyst Citrix NetScaler Level 2 --Network Analyst Citrix XenApp 7.5 --System Administrator Citrix NetScaler Level 2 --System Administrator Training & Exam-related expenditures Information Technology Training -Supervisor, Application Dev. & Support Information Technology Training-Web/Application Developer Total2196.2340.0000 Seminars & Education 2196.2370.0000 Insurance Premium 140 Run Date: 4/13/16 3:08PM 2016 Budget 817,370 37,483 854,853 20,050 4,950 25,000 228,087 11,250 239,337 2,500 2,500 800 800 6,200' 6,200 4,260 4,260 200 200 5,000 3,500 5,000 5,000 5,000 . 5,000 700 2,900 2,900 35,000 City of Pickering 2016 Approved Final Background Information 2196 Information Technology Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2196.2370.0000 Insurance Premium 2196.2392.0000 Consulting & Professional CSDC Support to Integrate Upgraded ESRI Connection CSDC --Annual User Conference --Supervisor, Applications Support for Network (15 hours) Consulting for secure biometric access and research for Recreation Complex Membership Access. Mobile App. Development, Mobile Device Management and Mobile Application Integration Testing Total 2196.2392.0000 Consulting & Professional 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Reception, promotions & meetings Total 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2196.2395.0000 Memberships Municipal Information Systems Association -Manager I.T. Total2196.2395.0000 Memberships 2196.2399.0000 Outside Age~cy Services Recording of Meetings within Council Chambers Total 2196.2399.0000 Outside Agency Services 2196.2478.0000 Misc.Equipment Repairs & General Equipment Repair & General Expenditures General Network Cabling Web Streaming Hosting (annual) Web Streaming Live Rogers Rocket Hub Total 2196.2478.0000 Misc.Equipment Repairs & 2196.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance-MS-Enterprise Agreement (Year 2 of 3). This license agreement allows the City to receive upgrades of the Microsoft licenses. Maintenance -Oracle Licenses Maintenance -Firewall Maintenance-Server Intrusion Prevention Software Maintenance -Email Archiver Maintenance -IT Help Desk Software Maintenance -VMware Maintenance -Network Data Backup Maintenance -WhatsUpGold -Network Monitoring Maintenance -Liebert -Uninterruptible Power Supply Maintenance -APC -. Uninterruptible Power Supply Maintenance -HP Support Maintenance -Storage Area Network (SAN) -Civic Complex 141 Run Date: 4/13/16 3:08PM 2016 Budget 5,400 5,400. 4,500 1,500 3,000 11,000 20,000 450 450 466 466 6,500 6,500 15,000 4,000 750 675 750 21,175 98,000 73,700 2,000 2,425 2,909 3,600 27,191 4,555 6,135 3,000 2,600 7,995 19,185 City of Pickering 2016 Approved Final Background Information 2196 Information Technology Maintenance -Storage Area Network (SAN) -Recreation Complex Maintenance -Endpoint and Network Anti-Virus Maintenance-Internet Email Spam Prevention Maintenance -Annual Assessment View Data Conversion Maintenance -Citrix Maintenance -Network Computer Room Switch Maintenance -Desktop Alerts Maintenance -Server Blade Enclosure Maintenance~ Avocent KVM Maintenance -Veeam Backup & Replication & Management Suite Contract -Internet Security Certificates Contract -External network penetration assessment -PCI Compliance Contract -Managed Services -Network Security Maintenance -Cisco Access Point -Additional Licensing Maintenance -(5% forecasted increase CON$) \ Total 2196.2479.0000 Sfwr/Hdwr Maint Contracts 2196.5300.0000 Stationery & Office Suppl General office supplies Total 2196.5300.0000 Stationery & Office Suppl .2196.5974.0000 System & Software Upgrade Network and Systems Monitoring Upgrades Corporate -PC-based Software Upgrades Corporate-Adobe Licenses Upgrade to Cloud Connect Corporate -Asset Management Tracking Corporate -Single Sign On Eng. & PW -(3) Laserfiche Named Licenses iPads and Replacement for Staff Cloud Backup Services Cloud based Security Solution LaserFiche Forms Licenses Wi-Fi -Recreation Complex I Don Beer Meeting Rooms (new) Additional Software Licencing for new employees Total 2196.5974.0000 System & Software Upgrade 2196.5975.0000 Hardware Replacements Corporate Services -LED Monitor Replacements Upgrade for Edge Network Switches PCs, Laptop Replace.ments, Tablets & LEOs LED Monitor Replacements Total 2196.5975.0000 Hardware Replacements 2196.5978.0000 Misc. Equipment PCs, Monitors and devices for new employees C&R --Touch-Screen & Receipt Printer-Point of Sale 142 Run Date: 4/13/16 3:08 PM 2016 Budget 23,141 8,000 11,829 510 20,197 5,535 1,500 2,225 140 11,082 3,500 8,900 23,400 2,750 20,000 396,004 2,000 2,000 29,975 3,000 9,000 6,150 3,500 2,950 7,250 5,050 15,000 4,875 8,500 2,650 97,900 2,400 9,500 15,750 15,000 42,650 10,500 750 2196 Information Technology C&R --iPad with Apple Care Miscellaneous Items City of Pickering 2016 Approved Final Background Information Total 2196.5978.0000 Misc. Equipment Total Expenses Total Revenues Net Expenses 143 Run Date: 4/13/16 3:08 PM 2016 Budget 1,150 4,000 16,400 1,777,095 0 1,777,095 City of Pickering 2016 Approved Final Background Information 2125 Legal Services Expenditures 2125.1100.0000 Salaries & Wages Base Salaries and Wages New Law Clerk, Prop. Dev. Services full time position-Start date July 1, 2016 Total 2125.1100.0000 Salaries & Wages 2125.1200.0000 Overtime To meet service level/workload commitments Total2125.1200.0000 Overtime 2125.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to new Law Clerk, Prop. Dev. Services full time position -Start date July 1, 2016 Total 2125.1400.0000 Employer Contributions 2125.2110.0000 Travel Parking and mileage Total 2125.2110.0000 Travel 2125.2131.0000 Cellular Phones Annual Smartphone charges -Director, Corporate Ser\tices & City Solicitor Annual tablet charges -Director, Corporate Services & City Solicitor Total2125.2131.0000 Cellular Phones 2125.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2125.2140.0000 Telephones 2125.2220.0000 Subscriptions & Publicati 2015 LexisNexis Quicklaw@ 240.00 per month Canada Law Book Reference material, journals and reports Miscellaneous Total 2125.2220.0000 Subscriptions & Publicati 2125.2320.0000 Legal Services Expenses Searching titles, registering documents, filing documents and obtaining transcripts. These costs are offset by revenues (Sale of Service Agreements). Total 2125.2320.0000 Legal Services Expenses 2125.2340.0000 Seminars & Education Topical Seminar-City Solicitor, mandatory CLE (Legal Ed.) · Topical Seminar-Legal Services Assistant Continuing Education course -Legal Services Assistant Total 2125.2340.0000 Seminars & Education 2125.2370.0000 Insurance Premium 145 Run Date: 4/13/16 3:09PM 2016 Budget 407,752 38,184 445,936 10,000 10,000 106,095 11,270 117,365 500 500 800 400 1,200 1,841 1,841 2,880 80 3,480 560 7,000 12,000 12,000 2,000 500 500 3,000 City of Pickering 2016 Approved Final Background Information 2125. Legal Services Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2125.2370.0000 Insurance Premium 2125.2392.0000 Consulting & Professional Contract services -Provincial Offences Act (POA) enforcement General legal matters Total 2125.2392.0000 Consulting & Professional 2125.2394.0000 Recpt, Prom&Sp Ev, Gen General meetings Tota12.125.2394.0000 Recpt, Prom&Sp Ev, Gen 2125.2395.0000 Memberships General Law Society Memberships Total 2125.2395.0000 Memberships 2125.5300.0000 Stationery & Office Suppl General office supplies -toners, preparation for appeals Total 2125.5300.0000 Stationery & Office Suppl Total Expenses Revenues 1413.0000.0000 SALE OF SERVICES-LEGAL Notarizing documents Total1413.0000.0000 SALE OF SERVICES-LEGAL 1416.0000.0000 Sale of Serv-Agreements Revenues from various legal services Revenue recovery from registering documents Total1416.0000.0000 Sale of Serv-Agreements 1910.7048.2125 Frm Seaton Dev-Legal Funding for one position -from Seaton App Fees (Law Clerk, Prop. Dev. Services) Total1910.7048.2125 Frm Seaton Dev-Legal 2125.9995.0000 Other Revenue (Disb Recov Chargebacks for registration and search fees paid by the City and billed back to the developers. Total 2125.9995.0000 Other Revenue (Disb Recov Total Revenues Net Expenses 146 Run Date: 4/13/16 3:09PM 2016 Budget 3,400 3,400. 50,000 10,000 60,000 500 500 3,500. 3,500 1,200 1,200 667,442 (1,000) (1,000) (95,000) (5,000) (100,000) (49,454) (49,454) (7,000) (7,000) (157,454) 509,988 Clerks Office 2014 Actuals Expenditures . Salaries & Wages· 357,629 Overtime 755 Employer Contributions 102,989 Conferences 1,272 Travel 157 Cellular Phones 921 Telephones 3,405 Subscription & Publications 170 Seminars & Education 417 Insurance Premium 2,866 Recpt, Prom & Sp Events 164 Memberships 940 Software/Hardware Maintenance Cor 26,458 Stationery & Office Supplies 2,560 Total Expenditures 500,703 Revenues Sale of Services-Administration (77,595) Lie. & Per-Amusement (185,951) Licenses & Permits-Marriage (38,438) Total Revenues (301,984) Transfers from Reserves & R.F. Total Transfers 0 Net 198,719 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 440,019 438,939 417 2,090 129,042 126,837 163 800 211 250 665 1,100 2,723 3,733 348 250 515 1,000 3,342 3,367 140 250 728 1,075 0 0 2,381 3,000 580,694 582,691 (75,030) (72,000) (197,593) (130,000) (36,258) (30,000) (308,881.) (232,000) 0 0 271,813 350,691 147 Run Date: 4/14/16 2:23 PM • i~il~l\1 INC./DEC. . (33,614) 405,325 (7.66%) (90) 2,000 (4.31%) (8,978) 117,859 (7.08%) 1,950 2,750 243.75% 350 600 140.00% 0 1,100 0.00% (373) 3,360 (9.99%) 0 250 0.00% 0 1,000 0.00% (400) 2,967 (11.88%) 0 250 0.00% 25 1,100 2.33% 0 0 0.00% (1 ,000) 2,000 (33.33%) (42,130) 540,561 (7.23%) 0 (72,000) 0.00% (15,000) (145,000) 11.54% 0 (30,000) 0.00% (15,000) . (247,000) 6.47% 0 0 0.00% (57, 130) ••· :···~~1':+;.!';293,51i'1~r~~"~:::,<t11r29%.) .-:.::_~·;,o,'-:,:'n:.;·-•• { .. , , .' .-·~· .'t.A"-1--;•~---. ~ _ .~ o City of Pickering 2016 Approved Final Background Information 2122 Clerks Office Expenditures 2122.1100.0000 Salaries & Wages Base Salaries and Wages Transfer of full-time Administration Clerk II position to 2220 Total2122.1100.0000 Salaries & Wa.ges 2122.1200.0000 Overtime To meet service level/workload commitments and Boards and Committees Total 2122.1200.0000 Overtime 2122.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to transfer of full-time Administration Clerk II position to 2220 Total 2122.1400.0000 Employer Contributions 2122.1800.0000 Conferences AMCTO Conference -Deputy Clerk IIMC Conference -City Clerk Total 2122.1800.0000 Conferences 2122.2110.0000 Travel Travel to IIMC conference Total 2122.2110.0000 Travel 2122,2131.0000 Cellular Phones Annual Smartphone charges -City Clerk Total 2122.2131.0000 Cellular Phones 2122.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrade Total 2122.2140.0000 Telephones 2122.2220.0000 Subscriptions & Publicati Reference material, journals and reports Tota12122.222o:oooo Subscriptions & Publicati 2122.2340.0000 Seminars & Education Education for Clerk's staff Total2122.2340.0000 Seminars & Education 2122.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2122.2370.0000 Insurance Premium 2122.2394.0000 Recpt, Prom, & Spec Event Refreshments for workshops and meetings. Total 2122.2394.0000 Recpt, Prom, & Spec Event 2122.2395.0000 Memberships AMCTO -City Clerk and Coordinator of Records & Elections 148 Run Date: 4/13/16 3:09PM 2016 Budget 464,038 (58,713) 405,325 2,000 2,000 137,548 (19,689) 117,859 1,250 1,500 2,750 600 600 1,100 1,100 3,360 3,360 250 250 1,000 1,000 2,967 2,967 250 250 850 2122 Clerks Office '----- City of Pickering 2016 Approved Final Background Information International Institute of Municipal Clerks-City Clerk Total 2122.2395.0000 Memberships 2122.5300.0000 Stationery & Office Suppl General office supplies Transfer to 2220 Transfer to 2293 Total2122.5300.0000 Stationery & Office Suppl Run Date: 4/13/16 3:09PM 2016 Budget 250 1,100 3,000 (600) (400) 2,000 Total Expenses 540,561 Revenues 141.1.0001.0000 Commission & Certificat'n Commissioning and certifications Total1411 .0001.0000 Commission & Certificat'n 1411.0003.0000 Burial Permits · Burial permits Total1411.0003.0000 Burial Permits 1411.0004.0000 Clerks Other Revenue Marriage ceremonies, FOI requests, etc. Total1411.0004.0000 Clerks Other Revenue 1513.0000.0000 LIC.&PERMITS-LOTTERIES Issuance of licences for raffles, bingos, etc. (Revenue increased to reflect 2015 actuals) Total1513.0000.0000 LIC.&PERMITS-LOTTERIES 1519.0000.0000 LIC.&PERMITS-MARRIAGE Issuance of marriage licences Total1519.0000.0000 LIC.&PERMITS-MARRIAGE Total Revenues Net Expenses I 149 (31,000) (31,000) (16,000) (16,000) (25,000) (25,000) (145,000) (145,000) (30,000) (30,000) (247,000) 293,561 Records Management & Elections 2014 Actuals Expenditures Salaries & Wages 174,083 Overtime 5,843 E;mployer· Contributions 33,738 Travel 124 . Postage 21,690 Seminars & Education 1,182 Insurance Premium 2,269 Outside Agency Serv 8,192 Software/Hardware Maintenance Cor 13,670 Building Rentals 375 Rental Mise Equip 78,615 Stationery & Office Supplies 31,266 Total Expenditures 371,047 Revenues Total Revenues 0 Transfers from Reserves & R.F. Transfer from Reserve (177,785) Total Transfers (177,785) Net 193,262 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 88,287 89,075 0 500 31,086 27,042 197 200 0 0 724 1,000 840 847 9,261 12,000 12,804 14,000 0 0 0 0 3,788 200 146;987 144,864 0 0 0 (20,000) 0 (20,000) 146,987 124,864 150 Run Date: 5/10/161:40 PM .· ~;~HR~~;,~;~;_,~~>-· INC./DEC. }Joto c;FG~; ·'·; ' ·•. -~'· '• ',' ' . Finarstiih!t. .; ·.·: ?015' ',. ' ..... 9. (13,075) 76,000 (14.68%) 4,500 5,000 900.00% (9,601) 17,441 (35.50%) 0 200 '0.00% 7,500 7,500 0.00% 0 1,000 0.00% 0 847 0.00% 0 12,000 0.00% 7,765 21,765 55.46% 0 0 0.00% 27,911 27,911 0.00% 9,800 10,000 4,900.00% 34,800 179,664 24.02% 0 0 0.00% (35,600) (55,600) 178.00% (35,600) (55,600) 178.00% (800) :< ·'· • :~·24,o·a~·· ... "(0.~4%>1 City of Pickering 2016 Approved Final Background Information 2191 Records Management & Elections Expenditures 2191.1100.0000 Salaries & Wages Base Salaries and Wages Wages for temporary By-Election staff Totai2191.1100.0000Salaries & Wages 2191.1200.0000 Overtime To meet service level/workload commitments By-Election Total 2191.1200.0000 Overtime 2191.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2191.1400.0000 Employer Contributions 2191.2110.0000 Travel Various Travel Total 2191.2110.0000 Travel 2191,2121.0000 Postage Postage for Voter Notification Cards Total 2191.2121.0000 Postage 2191.2340.0000 Seminars & Education AMCTO Zone Meetings for Clerk, Deputy Clerk & Coordinator Records & Elections Total 2191.2340.0000 Seminars & Education 2191.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2191.2370.0000 Insurance Premium 2191.2399.0000 Outside Agency Services Maintain and update municipal voters list for Elections ($12,000 for 4 year contract $3,000 a year) Outside shredding services for all depts. (2 new locations) Outside shredding for special Clerks functions MTL-Microimage Technologies -scanning Total 2191.2399.0000 Outside Agency Services 2191.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Laserfiche Total 2191.2479.0000 Sfwr/Hdwr Maint Contracts 2191.2678.0000 Misc. Equip. Rental Rentals for By-Election Total 2191.2678.0000 Misc. Equip. Rental 2191.5300.0000 Stationery & Office Suppl General office supplies. Supplies for By-Election and ballots. 151 Run Date: 4/13/16 3:09PM 2016 Budget 70,111 5,889 76,000 500 4,500 5,000 17,441 17,441 200 200 7,500 7,500 1,000 1,000 847 847 3,000 4,500 1,500 3,000 12,000 21,765 21,765 27,911 27,911 200 9,800 City of Pickering 2016 Approved Final Background Information 2191 Records Management & Elections Total2191.5300.0000 Stationery & Office Suppl Total Expenses Revenues 1910.7012.2191 Frm Elec R-Records Mgmt Funding for By-Election Total1910.7012.2191 Frm Elec R-Records Mgmt Total Revenues Net Expenses 152 Run Date: 4/13/16 3:09PM 2016 Budget 10,000 179,664 (55,600) (55,600) (55,600) 124,064 '· I Print Shop/Mail Room Expenditures Salaries & Wages Overtime Employer Contributions Postage Freight, Express & Cartage Telephones Insurance Premium Outside Agency Serv Stationery & Office Supplies Printing .Supplies Total Expenditures Revenues Other Revenue Total Revenues Transfers from Reserves & R.F. Total Transfers Net 2014 Actuals 87,903 38 23,154 105,269 3,473 923 2,408 34,938 2,024 193,462 453,592 (1,230) (1,230) 0 452,362 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 96,651 85,305 0 500 26,040 23,641 124,385 130,000 1,286 4,000 778 1,067 2,769 2,790 32,913 33,000 1,103 2,500 173,480 I 200,000 459,405 482,803 (324) (200) (324) (200) 0 0 459,081 482,603 153 Run Date: 4/14/16 2:24PM INC./DEC. ;/f&ti~ii 3,572 88,877 4.19% 0 500 0.00% 804 24,445 3.40% 9,000 139,000 6.92% 1,500 5,500 37.50% (21) 1,046 (1.97%) 0 2,790 0.00% 2,000 35,000 6.06% (500) 2,000 (20.00%) 0 200,000 0.00% 16,355 499,158 3.39% 0 (200) 0.00% 0 (200) 0.00% 0 0 0.00% 16,355 :;~~i!lrsr~:s~ ''"".>~'···.;;~· :·'.'f'i 0.. 3,39%: <Li'."-"1 ........ City of Pickering 2016 Approved Final Background Information 2199 Print Shop/Mail Room Expenditures 2199.1100.0000 Salaries & Wages Base Salaries and Wages Additional hours (78 hrs) for part-time Mailroom Clerk for vacation coverage Total2199.1100.0000 Salaries & Wages 2199.1200.0000 Overtime To meet service level/workload commitments Total 2199.1200.0000 Overtime 2199.1400.0000 Employer Corttributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental · Benefits related to additional hours (78 hrs) for part-time Mailroom Clerk for vacation coverage Total 2199.1400.0000 Employer Contributions 2199.2121.0000 Postage Corporate wide postage costs Total 2199.2121.0000 Postage 2199.2122.0000 Freight,Express & Cartage Cost of Courier Services-Increase in Purolator for delivery of Property Tax Documentation Total 2199.2122.0000 Freight,Express & Cartage 2199.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2199.2140.0000 Telephones 2199.2370.0000 Insurance Premium Anoual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2199.2370.0000 Insurance Premium 2199.2399.0000 Outside Agency Services The City's daily, scheduled mail delivery -does not include other courier charges. Total 2199.2399.0000 Outside Agency Services 2199.5300.0000 Stationery & Office Suppl Stationery Total 2199.5300.0000 Stationery & Office Suppl 2199.5301.0000 Printing Supplies Supplies and maintenance for all copiers and other related equipment and envelopes for corporate-wide use. Total 2199.5301.0000 Printing Supplies Total Expenses Revenues 2199.9990.0000 Other Revenue 154 Run Date: 4/13/16 3:55 PM 2016 Budget 86,577 2,300 88,877. 500 500 24,020 425 24,445 139,000 139,000 5,500 5,500 . 1,046 1,046 2,790 2,790 35,000 35,000 2,000 2,000 200,000 200,000 499,158 2199 Print Shop/Mail Room Printing for outside agencies Total Revenues Net Expenses City of Pickering 2016 Approved Final Background Information Total 2199.9990.0000 Other Revenue 155 Run Date: 4/13/16 3:55PM 2016 Budget (200) (200) (200) 498,958 By-law 2014 Actuals Expenditures Salaries & Wages 579,795 Overtime 8,183 Employer Contributions 154,030 Uniforms 7,151 Travel 111 Cellular Phones 3,972 Telephones 2,780 Subscription & Publications 738 Seminars & Education 4,682 Insurance Premium 4,860 Ins. Deductible 0 Memberships 798 Outside Agency Serv 8,414 Veh -Repairs & Maintenance 17,375 Software/Hardware Maintenance Cor 12,621 Stationery & Office Supplies 0 Forms 6,401 Gas, Oil Tires 18,735 Supplies & Tools 2,715 System & Software Upgrades 0 Hardware Replacements 0 Parking -MOT . 61,368 Total Expenditures 894,729 Revenues Lie. & Per-Business (164,225) Lie. & Per-Taxi (59,209) Fines (773,570) Other Mise Revenue (13, 124) Total Revenues (1,010,128) Transfers from Reserves & R.F. Total Transfers 0 Net (115,399) City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 605,633 584,971 6,656 7,320 175,907 164,635 7,660 7,000 498 300 8,381 3,500 2,335 3,200 736 500 4,456 5,000 5,245 5,285 0 2,000 676 1,050 7,993 6,650 17,708 15,000 0 3,502 0 0 3,317 10,000 17,944 17,944 3,809 7,000 0 7,960 0 0 63,768 60,000 932,722 912,817 (164,735) (165,000) (48,808) (45,000) (745,814) (740,000) (8,809) (1,000) (968,166) (951,000) 0 0 (35,444) (38,183) 156 Run Date: 4/14/16 2:24PM ·I , .. :#j.~J:~~t:;~~ib ~~~~-,: INC./DEC. _,. ·'i;Approved :~'· •. .:f~l~~~!~~~~~~~f 87,367 672,338 14.94% 0 7,320 0.00% 32,828 197,463 19.94% 0 7,000 0.00% 0 300 0.00% 2,260 5,760 64.57% . (563) 2,637 (17.59%) 300 800 . 60.00% 0 5,000 0.00% 293 5,578 5.54% 0 2,000 0.00% 0 1,050 0.00% (1 ,050) 5,600 ·(15.79%) 0 15,000 0.00% 9,768 13,270 278.93% 600 600 0.00% 0 10,000 0.00% (2,181) 15,763 (12.15%) (5,000) 2,000 (71.43%) (7,960) 0 (100.00%) 3,000 3,000 0.00% 0 60,000 0.00% 119,662 1,032,479 13.11% 0 (165,000) 0.00% 0 (45,000) 0.00% 0 (740,000) 0.00% 0 (1 ,000) 0.00% 0 (951,000) 0.00% 0 0 0.00% d·;-' .·, .·''J{47lf . >. t~·w:a-~%) 119,662 .... . ----- City of Pickering 2016 Approved Final Background Information 2220 By-law Expenditures 2220.1100.0000 Salaries & Wages Base Salaries and Wages Transfer of full-time Administration Clerk II position from 2122 Total 2220.1100.0000 Salaries & Wages 2220.1200.0000 Overtime To cover additional City functions where By-law staff are required Total 2220.1200.0000 Overtime 2220.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to transfer of full-time Administration Clerk II position fro!l12122 Total 2220.1400.0000 Employer Contributions 2220.1900.0000 Uniforms Uniforms Vests Total 2220.1900.0000 Uniforms 2220.2110.0000 Travel Officers: Parking & Mileage Total2220.2110.0000 Travel 2220.2131.0000 Cellular Phones Annual cell phone charges for staff, data p'lans for all staff to run new parking ticket app Total 2220.2131.0000 Cellular Phones 2220.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2220.2140.0000 Telephones 2220.2220.0000 Subscriptions & Publicati Weather Network -·cast share between Operations Total 2220.2220.0000 Subscriptions & Publicati 2220.2340.0000 Seminars & Education MLEO Course Miscellaneous Courses Training required under Workplace Violence Legislation Ontario Traffic Conference Total 2220.2340.0000 Seminars & Education 2220.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2220.2370.0000 Insurance Premium 2220.2371.0000 Insurance Deductible 157 Run Date: 4/13/16 3:55 PM 2016 Budget 613,625 58,713 672,338 7,320 7,320 177,774 19,689 197,463 5,000 2,000 7,000 300 300 5,760 '5,760 2,637 2,637 800 800 600 1,000 3,000 400 5,000 5,578 5,578 City of Pickering 2016 Approved Final Background Information 2220 By-law Insurance Deductible Total 2220.2371.0000 Insurance Deductible 2220.2395.0000 Memberships Four (4) memberships to Ontario Assoc. of Property Standards Officers and one certification. Municipal Law Enforcement Officers Association Membership AMCTO Membership OMMI Membership Total 2220.2395.0000 Memberships 2220.2399.0000 Outside Agency Services Use of process servers for info. to be served upon defendants who live outside of Pickering Expense for those property owners charged under the Clean and Clear By-Law which is offset in Miscellaneous Revenue Harris Radio App. for Officer Safety -Fire Dispatch to monitor Total 2220.2399.0000 Outside Agency Services 2220.2457.0000 Vehicle-Repair & Maintena Servicing of vehicles Total 2220.2457.0000 Vehicle-Repair & Maintena 2220.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance-Groupe Techna Software return of support costs after 1 yr free Maintenance -ldenticam -Printer Total 2220.2479.0000 Sfwr/Hdwr Maint Contracts 2220.5300.0000 Stationery & Office Suppl General office supplies-Transfer from 2122 Total 2220.5300.0000 Stationery & Office Suppl 2220.5302.0000 Forms Various related documents -purchase of parking tickets, taxicab plate forms and daybooks Total 2220.5302.0000 Forms 2220.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 14,656 litres@ $.98/litre Qil changes and tires Total 2220.5900.0000 Gas, Oil, Tires Etc. 2220.5902.0000 Supplies & Tools Purchase of extraordinary items Total 2220.5902.0000 Supplies & Tools 2220.5975.0000 Hardware Replacement 3 Zebra Printers for parking tickets Total 2220.5975.0000 Hardware Replacement 2220.6000.0000 Parking -MOT Admin. fee is charged to attach outstanding parking fines to a driver's licence renewal Total 2220.6000.0000 Parking -MOT 158 Run Date: 4/13/16 3:55PM 2016 Budget 2,000 2,000 600 350 100 1,050 1,000 1,000 3,600. 5,600 15,000 15,000 12,500 770 13,270 600 600 10,000 10,000 14,363 1,400 15,763 2,000 2,000 3,000 3,000 60,000 60,000 2220 By-law City of Pickering 2016 Approved Final Background Information Run Date: 4/13/16 3:55 PM 2016 Budget Total Expenses 1,032,479 Revenues 1512.0000.0000 LIC & PERMITS-BUSINESS Licence revenue from wrecking yards, signs, hawkers & peddlers, body rub parlours Licence revenue from Flea Market Total1512.0000.0000 LIC & PERMITS-BUSINESS 1514.0000.0000 LIC & PERMITS-TAXI Taxi Permits Total1514.0000.0000 LIC & PERMITS-TAXI 1520.0000.0000 FINES-PARKING/PROSECUT. Parking and other by-law fines from "Plate Denial" Program Totai1520.0000.0000·FINES-PARKING/PROSECUT. 2220.9990.0000 OTHER REVENUE Recovery of cost from Clean and Clear By-Law Total 2220.9990.0000 OTHER REVENUE Total Revenues Net Expenses 159 (61 ,000) (104,000) (165,000) (45,000) (45,000) (740,000) (740,000) (1 ,000) (1 ,000) (951,000) 81,479 2293 Animal Services Expenditures City of Pickering 2016 Approved Final Background Information 2293.1100.0000 Salaries & Wages Base Salaries and Wages Total 2293.1100.0000 Salaries & Wages 2293.1200.0000 Overtime Overtime -Officer Call-ins, no part-time staff response Total 2293.1200.0000 Overtime 2293.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental . Total 2293.1400.0000 Employer Contributions 2293.1900.0000 Uniforms Uniforms to ensure officers are professionally outfitted for various job functions Uniforms for shelter staff Total 2293.1900.0000 Uniforms 2293.2110.0000 Travel Parking & Mileage Total 2293.2110.0000 Travel 2293.2131.0000 Cellular Phones Annual cellphone.charges for staff and Smartphone charges for the Supervisor, Animal Services. Total 2293.2131.0000 Cellular Phones 2293.2140.0000 . Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2293.2140.0000 Telephones 2293.2210.0000 Advertising Run Date: 4/13/16 3:55PM 2016 Budget 281,058 281,058 8,000 8,000 73,147 73,147 2,000 500 2,500 300 300 1,900 1,900 16,317 16,317 Advertising 600 Total 2293.2210.0000 Advertising 2293.2220.0000 Subscription & Publicati Animal Sheltering and National Animal Control Association Magazines Total 2293.2220.0000 Subscription & Publicati 2293.2340.0000 Seminars & Education AASAO Seminar fee (2 x $1 00) Bite Stick/OC Spray Training (2 x $200) Other Seminars/Workshops + MLEO I Training Total 2293.2340.0000 Seminars & Education 2293.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2293.2370.0000 Insurance Premium 2293.2394.0000 Recpt, Proin & Sp Events "'~2 lu~ 600 150 150 200 400 2,000 2,600 2,784 2,784 '.--- City of Pickering 2016 Approved Final Background Information 2293 Animal Services To promote Petapolooza and other special events Total 2293.2394.0000 Recpt, Prom & Sp Events 2293.2395.0000 Memberships Association of Animal Shelter Administrators of Ontario, Society of Animal Welfare Administrators, Humane Society of United States OMMI Total 2293.2395.0000 Memberships 2293.2399.0000 Outside Agency Services Emergency veterinary costs Miscellaneous. services (injured wildlife) Disposal of dead animals (wild and domestic) removed from public areas and roads Internet-Based GPS/AVL Subscription for Animal Services vehicles Total 2293.2399.0000 Outside Agency Services 2293.2435.0000 Building Repairs & Maint Cleaning-$21/hour x 8 hours/month Snow removal at Animal Shelter Waste removal Security for Animal Shelter Mat Rentals -$25 every 2 weeks General repairs Environmental Monitoring -water treatment and testing of well Janitorial City staff (Term employees) Total 2293.2435.0000 Building Repairs & Maint 2293.2457.0000 Vehicle Repairs & Maint · Servicing of vehicle Vehicle cleaning once.a year ($300 per cleaning) Total2293.2457.0000 Vehicle Repairs & Maint 2293.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance-Animal Shelter Total 2293.2479.0000 Sfwr/Hdwr Maint Contracts 2293.2648.0000 Building Rentals Brougham-lease location ($1, 103.81/ mnth x 11 + (estimate) $1, 133.81) + HST Total 2293.2648.0000 Building Rentals 2293.5300.0000 Stationery & Office Supp General office supplies, forms & receipt books Transfer from 2122 Total 2293.5300.0000 Stationery & Office Supp 2293.5530.0000 Utilities -Hydro Brougham located facility-Budget based on 2015 actuals and rate increase in 2016 Total 2293.5530.0000 Utilities-Hydro 2293.5540.0000 Utilities -Oil 163 Run Date: 4/13/16 3:55PM 2016. Budget 1,000 1,000 200 200 400 18,600 5,000 2,500 1,350 27,450 2,016 3,500 1,000 900 700 4,500 658 1,600 14,874 2,500 300 2,800 2,000 2,000 15,002 15,002 600 400 1,000 6,398 6,398 2293 Animal Services City of Pickering 2016 Approved Final Background Information Estimated oil costs for the Brougham facility. Total 2293.5540.0000 Utilities -Oil 2293.5900.0000 Gas, Oil, Tires Fuel: Unleaded 6,173 litres@ $.98/litre Oil changes and tires-2 vehicles Total 2293.5900.0000 Gas, Oil, Tires 2293.5902.0000 Supplies & Tools Purchase of license tags Purchase of supplies as required. Cleaning supplies ·. Total 2293.5902.0000 Supplies & Tools 2293.5903.0000 Shop Supplies Animal feed Medication Microchips Litter Other Total 2293.5903.0000 Shop Supplies 2293.7181.0000 Livestock Killed Cost of livestock destroyed by other animals. (Offset by grant revenue 1623.2293) Total 2293.7181.0000 Livestock Killed Total Expenses Revenues 1293.1516.0001 Dog Licences Dog Licences Total1293.1516.0001 Dog Licences 1293.1516.0002 Cat Licences Cat Licences Total1293.1516.0002 Cat Licences 1293.1516.0003 Other Licences Other Licences Total1293.1516.0003 Other Licences 1293.1520.0000 FINES Fines Total1293.1520.0000 FINES 1293.1570.0001 Dog Adoptions Dog Adoptions Total1293.1570.0001 Dog Adoptions 1293.1570.0002 Cat Adoptions Run Date: 4/13/16 3:55PM 2016 Budget· 6,500 6,500 6,050 450 6,500 1,000 1,000 3,000 5,000 2,000 2,500 1,400 800 3,000 9,700 2,000 2,000 489,980 (47,000) (47,000) (12,000) (12,000) (1 ,000) (1 ,000) . (2,000) (2,000) (6,000) (6,000) Cat Adoptions (15,000) 164 2293 Animal Services City of Pickering 2016 Approved Final Background Information Total1293.1570.0002 Cat Adoptions 1293.1571.0000 IMPOUND FEES Impound Fees Total1293.1571.0000 IMPOUND FEES 1293.1572.0001 Owner Surrender Owner Surrender Fees-resident and non resident Total1293.1572.0001 Owner Surrender 1293.1572.0002 Dead Animal Pickup Dead Animal Pick Up Fee Total1293.1572.0002 Dead Animal Pickup 1623.2293.0000 Ont Grant-Animal Contro Reimbursement for livestock claims due to livestock being destroyed by other animals Total1623.2293.0000 ·ant Grant-Animal Contro Total Revenues Net Expenses 165 ) ------ Run Date: 4/13/16 3:55PM 2016 Budget (15,000) (4,000) (4,000) (3,000) (3,000) (300) (300) (2,000) (2,000) {92,300) 397,680 culture & R.ecreaflont>eparfrrlerit 2014 Actuals Expenditures Salaries & Wages 6,087,387 Salaries & Wages -Prg. 717,236 Overtime 146,484 0001 Program Overtime 3,457 Employer Contributions 1,368,835 Conferences 1,115 Uniforms 35,865 Travel 18,565 Freight, Express & Cartage 1,037 Cellular Phones 32,678 Telephones 116,557 Advertising 156,578 Trade Shows, Exhib & Displays 554 Subscription & Publications 1,192 Seminars & Education 19,650 Purch Prnting/Broch/News Ltr 54,316 Insurance Premium 74,141 Ins. Deductible 510 Consulting & Professional 47,800 Recpt, Prom & Sp Events 32,705 Memberships 8,685 Photo, Mapping, Printing 122 Outside Agency Serv 162,146 Build Repairs & Mtce 1,023,378 Veh -Repairs & Maintenance 7,889 Mise Equip Repairs 299,582 Software/Hardware Maintenance Cor 45,159 Antiques Repairs Mtce. 6,737 ' Other Fix. Assets Rep & Mtce. 38,788 Grounds Upkeep 2,056 Community Use of Schools 3,052 Building Rentals 25,941 Prgm -Build Rentals· 191,000 Rental Mise Equip 3,619 Land Rentals 3,250 Stationery & Office Supplies 14,544 Forms 1,215 Program Supplies 11 '1 01 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 6,285,780 6,227,442 744,230 692,140 136,765 179,970 7,540 0 1,458,072 1,499,385 882 3,000 40,206 47,220 20,472 21,000 93 2,000 32,570 33,430 115,075 117,496 153,631 159,200 532 750 932 1,000 26,975 34,720 54,839 55,000 77,522 76,815 1,333 9,000 0 100,000 38,938 47,850 12,163 13,081 0 500 225,694 217,015 1,174,269 1,197,780 7,249 8,800 243,328 255,195 41,223 54,380 6,001 5,800 62,577 54,300 654 2,500 4,577 3,100 26,584 26,124 191,000 191,000 2,331 3,500 0 4,100 14,557 15,650 1,419 1,800 9,697 11,800 171 '.---- Run Date: 4/13/16 3:00PM ~-~i:~;~:~:::~,i·~· INC./DEC. ·~""~-~ •. ;J;Jq":,·"'"':·· :.~~~ :' ;.•.;~:?~9:1·~~~~-~;~>~ ·"'. """'"~'""""'~...,,.,.._ 235,058 6,462,500 3.77% 29,036 721,176 4.20% 0 179,970 0.00% 0 0 0.00% 40,918 1,540,303 2.73% 600 3,600 20.00% (610) 46,610 (1.29%) (8,600) 12,400 (40.95%) 0 2,000 0.00% 550 33,980 1.65% (1 ,050) 116,446 (0.89%) 0 159,200 0.00% 0 750 0.00% 0 1,000 0.00% (1,450) 33,270 (4.18%) 0 55,000 0.00% 0 76,815 0.00% 0 9,000 0.00% 243,472 343,472 243.47% 2,295 50,145 4.80% 1 '151 14,232 8.80% 0 500 0.00% 12,309 229,324 5.67% 63,550 1,261,330 5.31% 700 9,500 7.95% 26,800 281,995 10.50% 57,120 111,500 105.04% 0 5,800 0.00% 0 54,300 0.00% 0 2,500 0.00% 0 3,100 0.00% 38,111 64,235 145.89% 0 191,000 0.00% 0 3,500 0.00% 0 4,100 0.00% 0 15,650 0.00% 100 1,900 5.56% 11,250 23,050 95.34% Culture & Recreation Department 2014 Actuals Event Supplies 171,756 Prgms Supplies 74,315 Athletic Equip. Playroom 2,745 Drop-In Centre Supplies 3,308 Supplies -Special Events 20,715 Antique Purchases 675 Committee Expenses 7,787 Gift Shop Plaques 4,996 Utilities -Water 140,337 Utilities -Gas 273,836 Utilities-Hydro 1,012,154 Utilities -Oil 7,213 Utilities -Cable T.V. 928 Gas, Oil Tires 10,786 Supplies & Tools 47,176 Minor Furniture & Fixtures 15,353 Misc. Equipment 20,177 Taxes Tenant 0 Total Expenditures 12,579,183 Revenues Federal Grant (62,915) Ont. Specific Grants (100,698) Other Agency Grts (9,837) Program Registrations (1,401,577) Gift Shop (7,876) Snack Bar (14, 187) Vending Machines (11 ,886) Rentals (3,600) Advertising Space (24,691) Memberships-Pool/Health Club (7,000) Programs (7,733) Child Supervision (9,738) Fitness Testing (29,845) Donations (1 ,274) Other Revenue 0 Admissions-Public & Edu. (111 ,228) Admissions-Tennis (83,900) Admissions -Skating (26,260) Admissions-Public Swimming (57,503) '----- City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 193,634 204,550 74,995 97,352 12,226 1,800 4,467 4,400 16,808 18,925 605 600 480 8,500 6,451 4,500 135,494' 147,989 287,629 280,544 1,124,595 1,126,541 5,211 5,683 978 850 6,725 10,702 36,935 48,750 6,352 39,017 28,452 18,467 0 1,575 13,161,747 13,394,588 (57,526) (48,715) (95,815) (103,800) (7,598) (9,000) (1 ,529, 114) (1,381,396) (8,033) (7,450) (14,477) (14,465) (11,765) (13,000) (4,452) (4,200) (27, 101) (74,000) (7,000) (7,000) (10,998) (11,100) (29,634) (9,500) (39,145) (35,000) (1,218) (750) (43) 0 (101,767) (110,000) (89,725) (95,000) (21,573) (25,500) (60, 180) (67,036) 172 Run Date: 4/13/16 3:00PM :-··:~-~if~-~H1~}~~¥h.~!:I~;·· :~~~~~~{ .; "·; ~"'9'·:)i'ii··~,J,·· .. ; . INC./DEC. . \·:n-.··~-~ ~<!L-.,...-~~~? ··f'.--•-·,· :crA:p roveCJ.~l'A':!'· :. ::~l1~~1]Jtf~ftf\f' 3,500 208,050 1.71% (1,210) 96,142 (1.24%) 0 1,800 0.00% 0 4,400 0.00% (325) 18,600 (1.72%) 0 600 0.00% 0 8,500 0.00% 0 4,500 0.00% (1 ,360) 146,629 (0.92%) 17,528 298,072 6.25% 108,030 1,234,571 9.59% 0 5,683 0.00% 0 850 0.00% (1 ,877} 8,825 (17.54%) (1,100) 47,650 (2.26%) (16,817) 22,200 (43.10%) (2,467) 16,000 (13.36%) 0 1,575 0.00% 855,212 14,249,800 6.38% 6,715 (42,000) (13.78%) (13,960) (117,760) 13.45% 9,000 0 (100.00%) (98,751) (1 ,480, 147) 7.15% ' (550) (8,000) 7.38% 0 (14,465) 0.00% 0 (13,000) 0.00% 0 (4,200) 0.00% (3,000) (77,000) 4.05% 0 (7,000) 0.00% 1 '100 (10,000) (9.91%) (14,500) (24,000) 152.63% 0 (35,000) 0.00% 0 (750) 0.00% 0 0 0.00% 0 (11 0,000) 0.00% 10,000 (85,000) (10.53%) 0 (25,500) 0.00% 0 (67,036) 0.00% . . . . . . . . . . . . . . . . ' . . '.' '' ..... --------... _-_· . ___ ·_·_ :<;;itY::<>f::~ic __ k __ e_:):i~~-::_ :_::_:<>: .·.·.·.·.·.·.·.·.· '' .·.·.·.·.·.·.·.·.· .... . ·, :·:-:::::<:::::>:::::::::::::201:6:::: ''':::' ·.·.·.·.·.·.·.·.·.· Expenditures -lncreases/(Decreases) Budget Item 11 00 Salaries & Wages 11 00 Program Salaries 1400 Employer Contributions 2110 Travel 2392 Consulting & Professional Fees 2399 Outside Agency Services 2435 Building Repairs & Maintenance 2478 Miscellaneous Equipment Repairs 2479 Software Hardware Maintenance Amount Explanations $ 235,058 Increase is due to the introduction of one new Administrative Assistant, Facilities position, the conversion of one permanent part time museum staff position to full time, additional facility staff hours for the maintenance/cleaning of various facilities, and increased child care worker staff hours (offset entirely by program revenue). Also, a new Coordinator, Marketing Partnerships position was added to the budget. This is a contract position to be evaluated and measured against the additional revenue generated by this position. If the position fails · to meet its revenue targets, it will be eliminated at the end of 2016. 29,036 Increase in staff hours is due to new and enhanced programming (1 00% offset by program revenues). 40,918 Benefits have increased due to higher long-term disability and life insurance premium costs and an increase in the maximum employer contribution amount for CPP and El . (8,600) Reduction is due primarily to the relocation of staff offices in July 2016 from the Bentley House to 1101 Kingston Road. 243,472 Increase is due primarily to the Recreation Services Master Plan and Facility Asset Management Plan (individual facility assessments in 2016) which is largely funded from DC dollars, and, to a l~sser extent, consulting services at the Pickering Museum Village (due to a reallocation of funds from account 2399to 2392). 12,309 Increase is due to contracted services for new programs. 63,550 Increase is due to the reallocation of Greenwood Library facility maintenance costs from cost centre 2745 (Library Services) to 2719 (C&R Community Centres) -due to recent closure of the Greenwood Library Branch. 26,800 Increase is due primarily to the installation of Ductless Heat Pumps at Brougham Hall. 57,120 Increase is due to the acquisition and implementation of the Facility Asset Management Plan Software in 2016. 174 ::~iW<if:P:i¢k¢rin9::::: ·.·.· .. . .. . .. . . . . . . . . . . . . . . . . ·.· . ·. :::::: ~~1$:<:::: .: :_: ·.· .. ·.. . .. . . . . . .. . . · · :<):· ::>>:::::::~tiJ~u:i-~ ~:~ecr~a~~~:ri:P~P~~il'l~:rw::: . . . . ::: · · .. · .. :::::surTiii:laiY:Cif:~oteV\ioJihy:cu:rreiiteudget:c;hiinges:: ::::: .. . .. -. . . . . . . . . Revenues -(lncreases)/Decreases · Budget Item 1610 Federal Grant 1623 Ontario Specific Grants 1640 Other Agency -Grants 9397 Program Registration 9970 Child Supervision 9921 Admissions-Tennis 9925 Admissions-Fitness Room 9931 Rentals-Ice Surface 9935 Rentals -Halls 9938 Rentals-East Shore C.C. 9941 Memberships-Tennis 9943 Memberships -Pool/Health Club 9944 Memberships -Squash 9945 Membership General 9990 Other Miscellaneous Revenue 9954 Netted Revenue 9927 Admissions -Virtual Golf Studio Total Revenue Changes Amount Explanation $6,715 Reduction due to the elimination of the Enabling Accessibility in Communities Grant awarded and implemented in 2015 (for assistive listening devices in various city facilities). (13,960) Increase is due primarily to the Swim to Survive grant program to be implemented in 2016. 9,000 Decrease due to loss of YMCA wage subsidy grant funding. as the City no longer qualifies for the summer grants. (98,751) Increase is based on 2015 actual revenues. (14,500). Increase is based on 2015 actual revenues. 10,000 Reduction is based on 2015 actual revenues. 5,000 Reduction is based on 2015 actual revenues. 40,793 Reduction in rental revenues is primarily due to the closure of Delaney Rink from early April to late October 2016 in order to complete the renovation project. (10,000) Increase is based on 2015 actual revenues at the Rec. Complex. (7,000) Increase is based on 2015 actual revenues. 7,000 Reduction is based on 2015 actual revenues. 30,000 Reduction is based on 2015 actual revenues. 15,000 Reduction is based on 2015 actual revenues. 25,000 Reduction is based on 2015 actual revenues. (18,000) Increase is primarily due to anticipated sponsorship revenue at the Pickering Museum Village. (6, 791) Increase is due to an allocation of additional hours for facility staff to clean the Libraries (offset 100% by 2745.2435). 25,000 ResJuction is due to the elimination of this project from 'the 2016 . budget. ($3,419) 176 Cult. & Rec. Admin. 2014 Actuals Expenditures Salaries & Wages 1,154,584 Overtime 20,867 Employer Contributions 305,797 Conferences 1 '115 Uniforms 3,185 Travel 14,028 Cellular Phones 7,916 Telephones 18,998 Advertising 110,710 Subscription & Publications 772 Seminars & Education 3,862 Insurance Premium 11,319 Consulting & Professional 0 Recpt, Prom & Sp Events 8,186 Memberships 2,336 Photo, Mapping, Printing 122 Outside Agency Serv 16,348 Software/Hardware Maintenance Cor 37,967 Building Rentals 25,926 Stationery & Office Supplies 2,973 Committee Expenses 7,787 Utilities -Hydro 12,726 Minor Furniture & Fixtures 7,231 Total Expenditures 1,774,755 Revenues Total Revenues 0 Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Transfer from Reserve Fund 0 Total Transfers 0 Net 1,774,755 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 1,253,501 1,280,748 20,113 26,840 349,005 356,064 882 3,000 1,818 2,500 12,090 12,000 7,737 7,800 19,608 18,106 . 111,207 116,000 736 400 4,274 6,460 11,840 11,630 0 100,000 540 1,600 3,612 3,991 0 500 17,203 18,535 40,170 45,900 26,574 26,114 3,339 3,100 480 8,500 12,745 14,126 0 0 1,897,474 2,063,914 0 0 0 0 0 (75,000) 0 (75,000) 1,897,474 1,988,914 178 Run Date: 4/14/16 2:26PM '." I~il:;: >~i~!" 9f1J:~f INC./DEC. '·>'~$l'!~ '"lf ,;.f•?!!!. ., .9~.:.;, ;, ' 78,148 1,358,896 6.10% 0 26,840 0.00% 16,495 372,559 4.63% 600 3,600 20.00% 0 2,500 0.00% (7,000) 5,000 (58.33%) 0 7,800 0.00% 1,696 19,802 9.37% 0 116,000 0.00% 0 400 0.00% (1 ,730) 4,730 (26.78%) 475 12,105 4.08% 166,087 266,087 166.09% 2,900 4,500 181.25% 2,973 6,964 74.49% 0 500 0.00% (1,000) 17,535 (5.40%) 57,120 103,020 124.44% 38,111 64,225 145.94% 0 3,100 0.00% 0 8,500 0.00% (5,711) 8,415 (40.43%) 4,200 4,200 0.00% 353,364 2,417,278 17.12% 0 0 0.00% (26,522) (26,522) 0.00% (133,315) (208,315) 177.75% (159,837) (234,837) 213.12% 193,527 ~-:t :, .l:'\;l'·'''t;· .... , .. ,~-..:z_~-·~--"1: :· ... ;2;18~;441:; .. :;::2(.~::;~:"13'•/o 2711 Cult. & Rec. Admin. Expenditures 2711.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2016 Approved Final Background Information Accessibility Coordinator position converted from full-time to part-time (1 ,092 hrs). Savings used to fund additional hours for Facility Attendant and Youth Leader term positions in Cost Centre 2735 New Administrative Assistant, Facilities full time position-Start date June 1, 2016. Funded from the transfer of an administrative position from 2240. New Coordinator, Marketing Partnerships contract position-Start date July 1, 2016. Funded from increased revenues through new sponsorships and partnership arrangements. Total2711.1100.0000 Salaries & Wages 2711.1200.0000 Overtime Program Registration ( 3 sessions ) Programs and Events· Department Graphics Administration Facilities Total2711.1200.0000 Overtime 2711.1400.0000 Employer Contributions This.item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to Accessibility Coordinator position converted from full-time to part-time (1 ,092 hrs). Savings used to fund additional hours for Facility Attendant and Youth Leader term positions in Cost Centre 2735 Benefits related to new Administrative Assistant, Facilities full time position. Funded from the transfeF of an administrative position from 2240. Total_2711.1400.0000 Employer Contributions 2711.1800.0000 Conferences Ontario Association of Architects-Supervisor, Facilities Operations The Municipal Forum on Sponsorship Total 2711.1800.0000 Conferences 2711.1900.0000 UNIFORMS For City Event Staff Total2711.1900.0000 UNIFORMS 2711.2110.0000 Travel Parking & Mileage Total 2711.2110.0000 Travel 2711.2131.0000 Cellular Phones Annual Smartphone charges-various staff (Manager, Supervisor (2), Coordinator (4). Annual Smartphone & Tablet charges-Director, C&R Total 2711.2131.0000 Cellular Phones 179 Run Date: 4/13/16 3:56PM 2016 Budget ·1,307,114 (19,238) 33,020 38,000 1,358,896 2,300 10,230 6,230 1,830 6,250 26,840 370,235 (8,242) 10,566 372,559 2,000 1,600 3,600 2,500 2,500 5,000 5,000 6,600 1,200 7,800 2711 Cult. & Rec. Admin. 2711.2140.0000 Telephones City of Pickering 2016 Approved Final Background Information This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2711.2140.0000 Telephones 2711.2210.0000 Advertising Includes all Sections within the Division -radio advertising, additional City promotion Accessible Communications Community Page Program & Teen Advertising Corporate Tourism Total 2711.2210.0000 Advertising 2711.2220.0000 Subscriptions & Publicati Includes all Division Sections excluding Museum and Complex Total 2711.2220.0000 Subscriptions & Publicati 2711.2340.0000 Seminars & Education Construction Institute of Canada Construction Law Course-Manager, Facilities Operations (new) Festival & Events Ontario -Coordinator, Cultural Services Arts Build Ontario-Supervisor, Facilities Operations (new) Ontario Recreation Facilities Association, Recreation Facilities Business Management II Course - Supervisor, Recreation Services (new) CPRC & First Aid Training -Various staff Accessibility Conference -Accessibility Coordinator Total 2711,2340.0000 Seminars & Education 2711.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2711.2370.0000 Insurance Premium 2711.2392.0000 Consulting & Professional Recreation Services Master Plan (75% DC Funded) Facility Condition Assessments (ESCC, Don Beer & Dunbarton Pool) -funded from FGT Facility Asset Management Plan-PO# 150705 (75% DC funded and 25% funded from Continuing Studies Res.) Total 2711.2392.0000 Consulting & Professional 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Administrative staff plus Marketing/ Promotion area Total 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2711.2395.0000 Memberships (1x$630) Ont.Rec & Facilities Assoc., (1x$396) Festivals & Events Royal Architectural Institute of Canada (RAIC) Canadian Institute of Quantity Surveyors (CIQS) Ontario Association of Architects 180 Run Date: 4/13/16 3:56 PM 2016 Budget 19,802 19,802 20,200 1,000 83,600 5,000 6,200 116,000 400 400 1,000 900 130 1,500 200 1,000 4,730 12,105 12,105 125,000 35,000 106,087 266,087 4,500 4,500 1,026 415 530 915 City of Pickering 2016 Approved Final Background Information 2711 Cult. & Rec. Admin. Creative City Network of Canada Parks and Recreation Municipal Membership Total 2711.2395.0000 Memberships 2711.2396.0000 Photo,Mapping,Printing To cover professional services for photography map & printing reproductions Total 2711.2396.0000 Photo,Mapping,Printing 2711.2399.0000 Outside Agency Services Fire Alarm & Security System Monitoring Contract (Bentley House) Environics data mining software (year 2 of a 3 year agreement) Total 2711.2399.0000 Outside Agency Services 2711.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Recreation -ACtive Maintenance -Auto Cad Maintenance -Facility Asset Management Transition from Active to Active Net (year 1 of 2) Maintenance -Adobe Photo Shop Total 2711.2479.0000 Sfwr/Hdwr Maint Contracts 2711.2648.0000 Building Rentals Rental charges associated with Bentley House (7 months). Rental charges associated with 1101 Kingston Road lease (6 months). Total 2711.2648:0000 Building Rentals 2711.5300.0000 Stationery & Office Suppl General office supplies Minor office supplies & equipment -Bentley House and Kingston Road offices Total 2711.5300.0000 Stationery & Office Suppl 2711.5350.0002 Cttee Exp-Access Cttee Committee Special Event expenses Total 2711.5350.0002 Cttee Exp-Access Cttee 2711.5350.0003 Cttee Exp-Cultural Advsry Committee r~lated expenses Total 2711.5350.0003 Cttee Exp-Cultural Advsry 2711.5530.0000 Utilities-Hydro Hydro costs (seven months) for Bentley House (electricalheating) Total 2711.5530.0000 Utilities-Hydro 2711.5973.0000 Furniture & Fixtures Run Date: 4/13/16 3:56PM 2016 Budget 463 3,615 6,964 500 500 735 16,800 17,535 45,300 600 30,000 27,000 120 103,020 15,725 48,500 64,225 1,600 1,500 3,100 6,000 6,000 2,500 2,500 8,415 8,415 New workstation 4,200 Total 2711.5973.0000 Furniture & Fixtures 4,200 Total Expenses 2,417,278 Revenues 1911.2711.0000 Trsf frm Res -C&R Admin 181 2711 Cult. & Rec. Admin. City of Pickering 2016 Approved Final Background Information Funding for Facility Asset Management Plan (25% Continuing Studies Res. Funded) Total1911.2711.0000 Trsf frm Res -C&R Admin 1920.2711.0000 Trsf frm RF-C&R Admin Funding for Recreation Services Master Plan (75% DC Funded) Federal Gas Tax funding for Facility Condition Assessments (ESCC, Don Beer & Dunbarton Pool) Funding for Facility Asset Management Plan (75% DC Funded) Total1920.2711.0000 Trsf frm RF -C&R Admin Total Revenues Net Expenses 182 Run Date: 4/13/16 3:56PM 2016 Budget (26,522) (26,522) (93,750)1 (35,000) (79,565) (208,315) (234,837) 2,182,441 City of Pickering 2016 Approved Final Background Information 2124 Civic Centre Expenditures 2124.1100.0000 Salaries & Wages Base Salaries and Wages Total 2124.1100.0000 Salaries & Wages 2124.1200.0000 . Overtime To meet service level/workload commitments Total 2124.1200.0000 Overtime 2124.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT} and employer provided benefits such as extended health and dental Total 2124.1400.0000 Employer Contributions 2124.1900.0000 Uniforms Uniforms Total 2124.1900.0000 Uniforms 2124.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2124.2370.0000 Insurance Premium 2124.2371.0000 Insurance Deductible Insurance Deductible Total 2124.2371.0000 Insurance Deductible 2124.2392.0000 Consulting & Professional Safety Plan Update-PO# 150516 Total 2124.2392.0000 Consulting & Professional 2124.2399.0000 Outside Agency SerVices Base Hospital Support Defibrillation Program Technical support Total 2124.2399.0000 Outside Agency Services 2124.2435.0000 Building Repairs & Mainte Run Date: 4/13/16 3:56PM 2016 Budget 222,739 222,739 5,230 5,230 45,240 45,240 2,500 2,590 4,015 4,015 1,000 1,000 3,969 3,969 1,000 4,800 5,800 Security Contract 30,800 Provision for building repairs & services Provision for furniture repairs Provision for supplies Misc. Costs (outside lighting, signage, etc.) (50%) Underground -power washing/floor repairs/line painting Provision for inspection and replacement of worn components (HVAC system) GE Lighting -Transformer Maintenance Card Access System Window, door and lock repair/replacement Fire Alarm and Security Monitoring Contract Defibrillator Monitoring Contract 184 25,000 4,000 12,000 6,000 9,500 19,500 1,575 3,150 5,000 735 220 City of Pickering 2016 Approved Final Background Information 2124 Civic Centre Electrical Maintenance and Infrared Scan Tower Roof Drain Inspection Tower Clock Inspection & Repairs Chemical treatment of boilers and condensing equipment (50% costs shared with Library) Fuel Tank cleaning and inspection Carpet Service -Mats Carpet Cleaning Snow Removal, 50% of costs shared with Library Window Washing Carpet Replacement Council Chambers Sound System Repairs Painting & Drywall Repairs Ground Floor Entrance Doors-Security System CO Gas Detection System (replacement) Total 2124.2435.0000 Building Repairs & Mainte 2124.2478.0000 Misc.Equipment Repairs & Standby Generator (diesel generator) -Cost shared with Library York Centrifugal Chiller & Starters-Cost shared with Library Boilers -Cost shared with Library Elevator ~ Cost shared with Library Fire Alarm, Sprinkler System & Fire Extinguishers -Cost shared with Library Overhead garage doors Electrical Safety Authority (yearly inspection fee as per legislation under Electrical Code) Energy Management System--Service Contract Security Camera Repairs & Replacement Switch Station Sub Panel Inspection Total 2124.2478.0000 Misc.Equipment Repairs & 2J24.2678.0000 Mise Equipment Rentals Rental of tools for specific jobs Total 2124.2678.0000 Mise Equipment Rentals 2124.5510.0000 Utilities-Water Budget based on 2015 actuals and regional water rate increase in 2016 Total 2124.5510.0000 Utilities-Water 2124.5520.0000 Utilities-Gas Budget based on 2015 actuals Total 2124.5520.0000 Utilities-Gas 2124.5530.0000 Utilities-Hydro Budget based on 2015 actuals and rate increase in 2016 Total 2124.5530.0000 Utilities-Hydro 2124.5550.0000 Cable TV Local cable TV charges for Civic Complex building. Total 2124.5550.0000 Cable TV 185 Run Date: 4/13/16 3:56PM 2016 Budget 3,000 1,000 1,500 3,000 1,200 2,000 3,500 4,500 5,500 22,500 5,500 3,000 25,000 .7.000 205,680 3,000 6,500 3,000 4,600 3,200 1,000 6,400 2,000 1,400 2,000 33,100 500 500 13,032 13,032 29,121 29,121 149,824 149,824 850 850 I----- City of Pickering 2016 Approved Final Background Information 2124 Civic Centre 2124.5902.0000 Supplies & Tools First Aid & Safety supplies Small tools Total2124.5902.0000 Supplies & Tools Total Expenses Revenues 1911.2124.0000 Trsffrm Res -Civic Cmplx Funding for Safety Plan Update Total 1911.2124.0000 Trsf frm Res -Civic Cmplx 2124.9916.0000 Vending Machines Civic Complex vending machine sales Total 2124.9916.0000 Vending Machines 2124.9954.0000 Net Rev-Cining Chrgbk Payment from Library for services provided by Civic Complex staff Janitorial staff-City (cost recovery from Library) Janitorial staff-City (cost from Operations Adm.) Janitorial staff-City (cost from Animal Services) Total 2124.9954.0000 Net Rev-Cining Chrgbk Total Revenues Net Expenses 186 I----- Run Date: 4/13/16 3:56PM 2016 Budget 2,500 500 3,000 725,600 (3,969) (3,969) (1 ,000) (1 ,000) (2,000) (90,886) (35,823) (1 ,600) (130,309) (135,278) 590,322 Senior Citizens Centre 2014 Actuals Expenditures Salaries & Wages 248,262 Overtime 1,152 Employer Contributions 49,998 Uniforms 397 Travel 359 Telephones 7,053 Advertising 130 Seminars & Education 789 Insurance Premium 2,199 Recpt, Prom & Sp Events 7,712 Memberships 450 Outside Agency Serv 61 Build Repairs & Mtce 64,125 Mise Equip Repairs 18,007 Software/Hardware Maintenance Cor 0 Athletic Equip. Playroom 2,745 Utilities -Water 4,402 Utilities -Gas 9,220 Utilities-Hydro 17,037 Supplies & Tools 2,059 Misc. Equipment 0 Total Expenditures 436,157 Revenues Federal Grant (22,71 0) Ont. Specific Grants (54,930) Other Mise Revenue (22,813) Total Revenues {100,453) Transfers from Reserves & RF. Transfer from Reserve Fund 0 Total Transfers 0 Net 335,704 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 262,019 217,963 5,793 2,000 59,372 42,960 762 610 894 1,000 6,442 6,333 0 200 758 1,200 2,329 2,347 14,346 9,950 450 450 725 1,000 61,998 58,355 13,194 19,100 0 1,200 12,226 1,800 4,841 4,720 9,015 9,548 23,067 18,911 1 '114 1,500 0 0 479,345 401,147 0 0 (54,242) (57,700) (25,598) (24,700) {79,840) {82,400) 0 0 0 0 399,505 318,747 187 Run Date: 4/14/16 2:26PM ·ll,.fll,f INC./DEC. ,._, ... ,..· .•. .,._, . .,_ ....... ·""'· ;_ ·•'• o·~·-~ .-'-" '. 9,006 226,969 4.13% 0 2,000 0.00% .. 450 43,410 1.05% 0 610 0.00% 0 1,000 0.00% 100 6,433 1.58% 0 200 0.00% 200 1,400 16.67% 0 2,347 0.00% 3,395 13,345 34.12% 50 500 11.11% 0 1,000 0.00% 29,700 88,055 50.90% 0 19,100 0.00% 0 1,200 0.00% 0 1,800 0.00% 360 5,080 7.63% (23) 9,525 (0.24%) 3,891 22,802 20.58% 0 1,500 0.00% 8,000 8,000 0.00% 55,129 456,276 13.74% 0 0 0.00% (2,000) (59,700) 3.47% (3,000) (27,700) 12.15% {5,000) {87,400) 6.07% (10,200) (10,200) 0.00% {10,200) {10,200) 0.00% 39,929 1·: ;j;L~· 358iii7'6;; >!~:·:~~~~;~~~i.2:~~~9k~ City of Pickering 2016 Approved Final Background Information 2572 Senior Citizens Centre Expenditures 2572.1100.0000 Salaries & Wages Base Salaries and Wages Additional hours (140 hrs) for Youth Leaders term positions Reduction in hours (112 hrs) for Coordinator, Youth Programs term positions Increase in contract program instructors hours Additional Hours (132 hrs) for Facility Custodian part-time positions Total2572.1100.0000 Salaries & Wages 2572.1200.0000 Overtime To meet service level/workload commitments Total 2572.1200.0000 Overtime 2572.1400.0000. · Employer Contributions This item includes mandatory deaucti~ns (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to additional hours (140 hrs) for Youth Leaders term positions Benefits related to reduction in hours (112 hrs) for Coordinator, Youth Programs term positions Benefits related to additional Hours (132 hrs) for Facility Custodian part-time positions Total_2572.1400.0000 Employer Contributions 2572.1900.0000 Uniforms As per the Collective Agreement Total 2572.1900.0000 Uniforms 2572.2110.0000 Travel Parking & Mileage Total 2572.2110.0000 Travel 2572.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2572.2140.0000 Telephones 2572.2210.0000 Advertising Display and promotion Total 2572.2210.0000 Advertising 2572.2340.0000 Seminars & Education Older Adults Centre's Association (OACAO) Seniors Conference -Coordinator, Recreation Programs DEAN Elder Abuse -PCCC, Recreational Programmer Defibrillator Training & Recertification -Various staff Total 2572.2340.0000 Seminars & Education 2572.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) . . Total 2572.2370.0000 Insurance Premium 188 Run Date: 4/13/16 3:56PM 2016 Budget 221,098 1,815 (3,351) 3,817 3,590 226,969 2,000 2,000 43,252 83 (249) 324 43,410 610 610 1,000 1,000 6,433 6,433 200 200 600 400 400 1,400 2,347 2,347 2572 Senior Citizens Centre City of Pickering 2016 Approved Final Background Information 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Run Date: 4/13/16 3:56 PM 2016 Budget Big Band Events 1, 720 Poinsettia Tea Mayor's Light Tour Seniors' Month Celebration--June each year Active Living Fair (new-100% funded by grant and sponsorship) Total 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 2572.2395.0000 Memberships Older Adult Centres Association of Ontario Total 2572.2395.0000 Memberships 2572.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Total 2572.2399.0000 Outside Agency Services 2572.2435.0000 Building Repairs & Mainte Caretaking supplies General supplies Electrical and Plumbing Doors, Windows, Locks & Skylight repairs/replacement Fire Alarm & Security Monitoring Contract Defibrillator Monitoring Contract Snow Ploughing & Salting Carpet Cleaning Service Elderly Persons Centre Grant Special Projects (offset by EPC Special Projects Grant) Painting & Plaster Repairs (Hallways) Fire Separation Repairs (new doors/partitions to upper mechanical room) Light fixture replacements (lawn bowling & community room) -(funded 100% from FGT) Total 2572.2435.0000 Building Repairs & Mainte 2572.2478.0000 Misc.Equipment Repairs & HVAC Servicing General Repairs and Maintenance Boiler Repair and Maintenance Fire Inspection Emergency Lighting Energy Management--Service Contract TSSA Inspection and Maintenance lift Chairlift Inspection Total 2572.2478.0000 Misc.Equipmtmt Repairs & 2572.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance-MySeniorCentre software Total 2572.2479.0000 Sfwr/Hdwr Maint Contracts 2572.5320.0000 Athletic Equip & Playroom 189 5,625 1,600 1,400 3,000 13,345 500 500 1,000 1,000 6,300 2,100 4,000 18,000 735 220 14,000 2,000 15,000 5,500 10,000 10,200 88,055 3,000 8,000 1,000 500 3,500 500 t,600 1,000 19,100 1,200 1,200 City of Pickering 2016 Approved Final Background Information 2572 Senior Citizens Centre To assist in the provision of supplies and equipment for various Older Adult Programs. Program supplies offset completely by revenue Total 2572.5320.0000 Athletic Equip & Playroom 2572.5510.0000 Utilities-Water Budget based on 2015 actuals and regional water rate increase in 2016 Total 2572.5510.0000 Utilities-Water 2572.5520.0000 Utilities -Gas Budget based on 2015 actuals Total 2572.5520.0000 Utilities -Gas 2572.5530.0000 Utilities -Hydro Budget based on 2015 actuals and rate increase in 2016 Total 2572.5530.0000 Utilities -Hydro 2572.5902.0000 Supplies & Tools First Aid & Safety (replacement) and Small tools (replacement) Total 2572.5902.0000 Supplies & Tools 2572.5978.0000 Misc. Equipment Bench Replacement (East Shore Community Centre -Gym) Hall Benches & Gym Tables Total 2572.5978.0000 .Misc. Equipment . Total Expenses Revenues 1623.2572.0000 Ont Grant-SeniorCitize Elderly Persons Centre Operating Grant EPC Special Projects Grant Older Adults Centre's Association of Ontario Active Fair (new) Total 1623.2572.0000 Ont Grant -Senior Citize 1920.2572.0000 Trsf frm RF -Seniors Ctr Federal Gas Tax Funding for light fixture replacements (lawn bowling & community room) Total1920.2572.0000 Trsffrm RF-Seniors Ctr 2572.9990.0000 Other Revenue Arts & Crafts Dancing Seniors Events -Ticket Sales & Sponsorship Total 2572.9990.0000 Other Revenue Total Revenues Net Expenses 190 Run Date: 4/13/16 3:56PM 2016 Budget 1,800 1,800 5,080 5,080 9,525 9,525 22,802 22,802 1,500 1,500 3,000 5,000 8,000 456,276 (42,700) (15,000) (2,000) (59,700) (10,200) (10,200) (10,000) (12,000) (5,700) (27,700) (97,600) 358,676 Programs 2014 Actuals Expenditures Salaries & Wages 439,641 Salaries & Wages-Prg. 717,236 Overtime 8,205 0001 Program Overtime 3,457 Employer Contributions 136,140 Uniforms 4,021 Travel 2,044 Cellular Phones 1,320 Telephones 4,057 Subscription & Publications 0 Seminars & Education 1,324 Purch Prnting/Broch/News Ltr 54,316 Insurance Premium 12,453 Recpt, Prom & Sp Events 4,033 Memberships 1,414 Outside Agency Serv 74,988 Mise Equip Repairs 0 Community Use of Schools 3,052 Prgm -Build Rentals 191,000 Forms 0 Program Supplies 0 Event Supplies 171,756 Prgms Supplies 74,315 Drop-In Centre Supplies· 3,308 Supplies & Tools 2,065 Misc. Equipment 6,652 Total Expenditures 1,916,797 Revenues Federal Grant (28,615) Ont. Specific Grants (3,128) Other Agency Grts . (9,041) Program Registrations (1 ,401 ,577) Advertising Space (17,066) Other Mise Revenue (43,980) Total Revenues ( 1 ,503,407) Transfers from Reserves & R.F. Total Transfers 0 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 493,285 485,797 744,230 692,140 6,576 11,900 7,540 0 151,586 152,066 3,672 5,000 3,781 2,500 1,062 1,500 3,542 4,799 40 100 3,251 3,300 54,839 55,000 12,227 12,320 2,492 15,300 2,526 2,514 98,527 89,940 0 200 4,577 3,100 191,000 191,000 0 500 0 0 193,634 204,550 74,995 97,352 4,467 4,400 460 3,200 6,049 8,000 2,064,358 2,046,478 (37,018) (30,000) 0 (4,000) (7,014) (8,000) (1,529,114) (1 ,381 ,396) (17,351) (19,000) (49,730) (71 ,000) (1 ,640,227) (1,513,396) 0 0 191 Run Date: 4/14/16 2:27PM INC./DEC. lf:lti~lll~~ (2,324) 483,473 (0.48%) 29,036 721,176 4.20% 0 11,900 0.00% 0 0 0.00% 1,142 153,208 0.75% 0 5,000 0.00% 0 2,500 0.00% 0 1,500 0.00% (1,093) 3,706 (22.78%) 0 100 0.00% (650) 2,650 (19.70%) 0 55,000 0.00% (700) 11,620 (5.68%) 0 15,300 0.00% (1,214) 1,300 (48.29%) 38,539 128,479 42.85% 0 200 0.00% 0 3,100 0.00% 0 191,000 0.00% 0 500 0.00% 11,250 11,250 0.00% 3,500 208,050 1.71% (1,210) 96,142 (1.24%) 0 4,400 0.00% 0 3,200 0.00% 0 8,000 0.00% 76,276 2,122,754 3.73% (1 ,000) (31 ,000) 3.33% (11 ,960) (15,960) 299.00% 8,000 0 (100.00%) (98,751) ( 1 ,480, 147) 7.15% 0 (19,000) .0.00% 0 (71,000) 0.00% (103,711) (1,617, 107) 6.85% 0 0 0.00% 2712 Programs Expenditures City of Pickering 2016 Approved Final Background Information 2712.1100.0000 Salaries & Wages Base Salaries and Wages Total 2712.1100.0000 Salaries & Wages 2712.1100.9000 PROGRAMS SALARIES & WAGES Dance Languages Summer Camps - 3 to 12 Fitness Learn to Swim Culinary Arts March Break Camp Arts Photography Pre-School Skating · Badminton Babysitting Volleyball Karate Pre-School Youth Prgms Pre Teen Dances Kindergym Adult Leisure Standby Allowance New Programs Camps 13+ Prg -(9301) Prg-(9306) Prg-(9307) Prg-(9~14) Prg-(9316) Prg-(9317) Prg-(9320) Prg-(9321) Prg-(9322) Prg-(9325) Prg-(9334) Prg-(9338) Prg-(9339) Prg-(9340) Prg-(9353) Prg-(9361) Prg-(9362) Prg-(9369) Prg-(9384) Prg-(9388) Prg-(9999) Prg-(9319) Total2712.1100.9000 PROGRAMS SALARIES & WAGES 2112.1200.0001 c.s.& F.-Overtime To meet service level/workload commitments Total2712.1200.0001 C.S.& F.-Overtime 2712.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefit costs related to program instructors Total 2712.1400.0000 Employer Contributions 2712.1900.0000 Uniforms As per the Collective Agreement & Security Guards (legislated) Total2712.1900.0000 Uniforms 2712.2110.0001 TRAVEL Parking & Mileage Total 2712.2110.0001 T~VEL 193 Run Date: 4/13/16 3:57PM 2016 Budget 483,473 483,473 13,000 1,200 140,000 33,000 363,005 1,000 18,000 8,000 1,000 4,343 1,653 600 4,000 10,000 28,000 18,312 10,000 15,000 1,000 38,563 10,000 1,500 721 '176 11,900 11,900 97,686 55,522 153,208 5,000 5,000 2,500 2,500 City of Pickering 2016 Approved Final Background Information 2712 Programs 2712.2131.0001 Cellular Phones Cellular Phone Charges. Various staff (Coordinator, Rec. Programs, Rec. Programmer, Coordinator, Youth Leadership Programs, Facility Security Guards) Total 2712.2131.0001 Cellular Phones 2712.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2712.2140.0000 Telephones 2712.2220.0000 Subscriptions & Publicati To continue to enhance the general program resource library Total 2712.2220.0000 Subscriptions & Publicati 2712.2340.0000 Seminars & Education High Five Quality Assurance Program -New camp staff and program instructors High Five Instructor Training (new) Defibrillator Training & Recertifications -Various staff (PRO) MBA Annual Youth Symposium-Coord., Recreation Programs Total 2712.2340.0000 Seminars & Education 2712.2365.0000 Purch. Pr./Broch./News Lt Printing costs associated with City brochures and promotional activities Total 2712.2365.0000 Purch. Pr./Broch./News Lt 2712.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2712.2370.0000 Insurance Premium 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Sponsorship Program (100% offset by sponsorship revenue) Total 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2712.2395.0000 Memberships High Five Annual Renewal Total 2712.2395.0000 Memberships 2712.2399.9307 Outsd Agncy-Sum Camp 3-12 Contracted Programs and Services Total 2712.2399.9307 Outsd Agncy-Sum Camp 3-12 2712.2399.9316 C.S. & F. Outside Ag. Swi Busing for Swim to Survive Program (completely offset by grant) Total2712.2399.9316 C.S. & F. Outside Ag. Swi 2712.2399.9319 Outsd Agncy-Sum Camps 13+ Contracted Programs Total 2712.2399.9319 Outsd Agncy-Sum Camps 13+ 2712.2399.9320 Outsd Agncy-Mar Brk Camps Contracted Programs and Services 194 Run Date: 4/13/16 3:57 PM 2016 Budget 1,500 1,500 3,706 3,706 100 100 500 1,000 800 350 2,650 55,000 55,000 11,620 11,620 15,300 15,300 1,300 1,300 62,000 62,000 9,299 9,299 9,000 9,000 6,000 2712 Programs City of Pickering 2016 Approved Final Background Information Total 2712.2399.9320 Outsd Agncy-Mar Brk Camps 2712.2399.9325 Outside Agnecy Services Contracted Programs Total 2712.2399.9325 Outside Agnecy Services 2712.2399.9361 Outsd Agncy-Yth Prgms Contracted Programs Total 2712.2399.9361 Outsd Agncy -Yth Prgms 2712.2399.9362 Outsd Agncy-Pre Teen Contracted Services Total 2712.2399.9362 Outsd Agncy-Pre Teen 2712.2399.9384 Outsd Agncy-Adult Leisure Run Date: 4/13/16 3:57 PM 2016 Budget 12,000 12,000 10,000 10,000 13,000 13,000 Adult Leisure 7,180 Total 2712.2399.9384 Outsd Agncy-Adult Leisure 2712.2478.0000 Misc. Equipment Repairs & To cover repairs and maintenance for various equipment Total 2712.2478.0000 .Misc.Equipment Repairs & 2712.2642.0000 Community Use of Schools Custodian wages for General RecreatiQn Programs Total2712.2642.0000 Community Use of Schools · 2712.2648.0000 C.S & F Prog Summer camp rentals Learn to swim rentals March break rentals Arts rentals Pre-school rentals Pre-teen dances rentals Kindergym rentals 2712.5302.0000 Forms Total 2712.2648.0000 ·C.S & F Prog Pre-printed confirmation paper and cash application forms for Escom computer system Total2712.5302.0000 Forms 2712.5320.0000 C.S & F Prog. Supp Dance supplies Summer camp supplies Fitness supplies Learn to swim supplies Camps -13+ supplies March break camp supplies Arts supplies Pre-school skating supplies Badminton supplies Volleyball supplies Prg-(9301) Prg-(9307) Prg -(9314) Prg-(9316) Prg-(9319) Prg-(9320) Prg-(9321) Prg-(9325) Prg-(9334) Prg-(9339) 195 7,180 200 200 3,100 3,100 10,000 '164,000 1,000 3,700 4,000 6,300 2,000 191,000 500 500 300 10,615 18,000 36,902 500 2,000 1,000 200 1,200 1,200 City of Pickering 2016 Approved Final Background Information 2712 Programs Karate supplies Pre-school supplies Youth program supplies Pre-teen dance supplies Adult Leisure Kindergym supplies New program supplies Babysitting supplies Culinary Arts Supplies Prg-(9340) Prg-(9353) Prg-(9361) Prg-(9362) Prg-(9384) Prg-(9369) Prg-(9999} Prg-(9338) Prg-{9317) Total 2712.5320.0000 C.S & F Prog. Supp 2712.5320.9000 Community Events Event Supplies Total 2712.5320.9000 Community Events 2712.5320.9001 Canada Day Community Grps Supplies used by community groups for Canada Day. Cost, offset by donations from the community. Total2712.5320.9001 Canada Day Community Grps 2712.5320.9002 Canada Day-Daytime Electrical Rentals of various equipment Citizenship Ceremony in Council Chambers on Canada Day Total 2712.5320.9002 Canada Day -Daytime 2712.5320.9003 Canada Day-Evening Fireworks Mainstage & Evening Program Police, Security & EMS Total 2712.5320.9003 Canada Day-Evening 2712.5320.9004 Supplies-Celebrate Winter Various supplies used for Winterfest Fireworks Total 2712.5320.9004 Supplies-Celebrate Winter 2712.5320.9006 Community Grp Activity Santa Claus Parade Remembrance Day Events Community Engagement Activities Total 2712.5320.9006 Community Grp Activity 2712.5320.9007 Waterfront Events Thursday and Sunday concerts (insurance and socan fees) Driftwood Theatre Total2712.5320.9007 Waterfront Events 2712.5320.9008 Youth Events 196 Run Date: 4/13/16 3:57PM 2016 Budget 200 2,200 4,475 5,100 900 750 10,000 200 400 96,142 10,000 10,000 10,000 10,000 . 3,000 3,500 5,500 12,000 21,000 47,000 24,000 92,000 22,300 5,500 27,800 2,000 1,550 2,900 6,450 12,600 1,500 14,100 City of Pickering 2016 Approved Final Background Information 2712 Programs Youth Events Youth Skateboarding event-Two events@ $1,000 Total 2712.5320.9008 Youth Events 2712.5320.9009 Artfest Various costs such as: Rentals, Sound Technician and Craft supplies Total 2712.5320.9009 Artfest 2712.5320.9010 Civic Awards Costs associated with hosting this event Total2712.5320.9010 Civic Awards 2712.5320.9013 New Years Countdown Various supplies relate9 to this event such as entertainment, decorations and refreshments Total2712.5320.9013 New Years Countdown 2712.5320.9014 Mayor's Levee Costs associated with holding this event on January 1st such as catering and entertainment Total 2712.5320.9014 Mayor's Levee 2712.5320.9015 Pickering Farmer's Market Various costs such as promotion, advertising, signage, rentals, entertainment; etc. Total 2712.5320.9015 Pickering Farmer's Market 2712.5330.0000 Drop in Centre Supplies Assist in provision of supplies and equipment for various Youth and Teen Programs Total 2712.5330.0000 Drop in Centre Supplies 2712.5902.0000 Supplies & Tools Various Sports Equipment for Youth and Teen Programs First Aid Supplies (replacement) Various Camp Equipment (replacement) Total2712.5902.0000 Supplies & Tools 2712.5978.0000 Misc. Equipment Program equipment for youth programs & camps (gaming equipment & accessories, various games, sports equipment) Program equipment for kindergym & preschool programs. Replacements: kindergym equipment; creative centre equipment Total 2712.5978.0000 Misc. Equipment Total Expenses Revenues 1610.2712.0000 Federal Pgm Grants Program Grant -Federal Celebrate Canada Grant To_tal1610.2712.0000 Federal Pgm Grants 1623.2712.0000 Ont Grant-Programs Program Grant-Ontario 197 Run Date: 4/13/16 3:57PM 2016 Budget 7,000 2,000 9,000 3,700 3,700 12,000 12,000 4,000 4,000 7,000 7,000 11,250 11,250 4,400 4,400 2,400 400 400 3,200 4,000 4,000 8,000 2,122,754 (1 0,000) (21 ,000) (31 ,000) (3,400) City of Pickering 2016. Approved Final Background Information 2712 Programs Swim to Survive Program Total1623.2712.0000 Ont Grant-Programs 2712.9397.9301 REV-DANCE Program Registrations Total2712.9397.9301 REV-DANCE 2712.9397.9306 REV-LANGUAGES Program -Languages Total 2712.9397.9306 REV-LANGUAGES 2712.9397.9307 REV-SUMMER CAMPS-3 TO 12 Program -Summer Camps Total2712 .. 9397.9307 REV-SUMMER CAMPS-3 TO 12 2712:9397.9314 REV-FITNESS CLASSES Program-Fitness Total2712.9397.9314 REV-FITNESS CLASSES 2712.9397.9316 REV-LEARN TO SWIM Program -Learn to swim Total2712.9397.9316 REV-LEARN TO SWIM 2712.9397.9317 REV-CULINARY ARTS Culinary Arts Total2712.9397.9317 REV-CULINARY ARTS 2712.9397.9319 REV-SUMMER CAMPS 13+ Program -Camps age 13 + Total2712.9397.9319 REV-SUMMER CAMPS 13+ 2712.9397.9320 REV-CAMPS-SPRING BREAK Program -March Break Camp Total 2712.9397.9320 REV-CAMPS-SPRING BREAK 2712.9397.9321 REV-ART/CARTOONING Program -Arts Total2712.9397.9321 REV-ART/CARTOONING 2712.9397.9322 REV-PHOTOG/CAMERA CLUB Program -Photography Total 2712.9397.9322 REV-PHOTOG/CAMERA CLUB 2712.9397.9325 -REV-PRESCHOOL SKATING Program -Pre-School Skating Total2712.9397.9325 REV-PRESCHOOL SKATING 2712.9397.9334 REV-BADMINTON Program -Badminton Total 2712.9397.9334 REV-BADMINTON 2712.9397.9338 REV-BABYSITTER TRAINING Program -Babysitting Total2712.9397.9338 REV-BABYSITTER TRAINING 2712.9397.9339 REV-VOLLEYBALL 198 Run Date: 4/13/16 3:57 PM 2016 Budget (12,560) (15,960) (26,000) (26,000) (2,000) (2,000) (299,000) (299,000) (90,000) (90,000) (718,500) (718,500) (1 ,500) (1 ,500) (25,620). (25,620) (36,000) (36,000) (15,000) (15,000) (1 ,200) (1 ,200) (23,330) (23,330) (11 ,317) (11 ,317) (1 ,200) (1 ,200) . City of Pickering 2016 Approved Final Background Information 2712 Programs Program -Volleyball Total2712.9397.9339 REV-VOLLEYBALL 2712.9397.9340 REV-KARATE Program -Karate Total 2712.9397.9340 REV-KARATE 2712.9397.9353 REV-PRESCHOOL ACTIVITIES Program -Pre-School Total2712.9397.9353 REV-PRESCHOOL ACTIVITIES 2712.9397.9361 REV-YOUTH PRGM Program -Youth programs Total2712.9397.9361 REV-YOUTH PRGM 2712.9397.9362 REV-PRE-TEEN Program -Pre-teen dances Total 2712.9397.9362 REV-PRE-TEEN 2712.9397.9369 REV-KINDERGYM Program -Kindergym Total2712.9397.9369 REV-KINDERGYM 2712.9397.9384 REV-ADULT LEISURE Program -Adult Leisure Total2712.9397.9384 REV-ADULT LEISURE 2712.9397.9999 Prog Rev-New Programs . New Programs Total 2712.9397.9999 Prog Rev-New Programs 2712.9940.0000 Advertising Space Sale of advertising space in City B_rochures--Spring/ Summer Fall Advertisers Winter Advertisers Total 2712.9940.0000 Advertising Space 2712.9990.0001 Other Revenue Revenue generated from charges to community school user groups to offset security costs Sponsorship Marketing Partnerships Total 2712.9990.0001 Other Revenue 2712.9990.9000 Community Events Sponsorship Contributions Total 2712.9990.9000 Community Events 2712.9990.9001 Canada Day Community Grps Donations from various community groups to be used to offset supply costs used for Canada Day Sponsorship Contributions Total 2712.9990.9001 Canada Day Community Grps 2712.9990.9004 Celebrate. Winter Sponsorship Contributions Total 2712.9990.9004 Celebrate Winter 199 Run Date: 4/13/16 3:57PM 2016 Budget (14,000) (14,000) (18,000) (18,000) (45,000) (45,000) (42,000) (42,000) (45,000) (45,000) (28,000) (28,000) (17,480) (17,480) (20,000) (20,000) (9,000) (5,000) (5,000) (19,000) (7,500) (5,000) (12,500) (10,000) (10,000) (10,000) (15,000) (25,000) (14,000) (14,000) 2712 Programs City of Pickering 2016 Approved Final Background Information 2712.9990.9007 · Other Rev-Wtrfrnt Event Sponsorship Contributions Total 2712.9990.9007 Other Rev-Wtrfrnt Event 2712.9990.9009 Artfest Artfest Booth fees Total 2712.9990.9009 Artfest Total Revenues Net Expenses 200 Run Date: 4/13/16 3:57PM 2016 Budget (6,000) (6,000) (3,500) (3,500) (1,617,107) 505,647 Dunbarton Pool 2014 Actuals Expenditures Salaries & Wages 143,609 Overtime 689 Employer Contributions 34,432 Uniforms 1,825 Travel 195 Cellular Phones 799 Telephones 5,634 Seminars & Education 206 Insurance Premium 2,008 Recpt, Prom & Sp Events 0 Memberships 94 Outside Agency Serv 1,000 Build Repairs & Mtce 21,765 Mise Equip Repairs 20,569 Stationery & Office Supplies 110 Utilities -Gas 32,138 . Supplies & Tools 3,696 Total Expenditures 268,769 Revenues Memberships-Pool/Health Club (7,000) Admissions -Public Swimming (5,974) Rentals -Pool (117,979) Total Revenues (130,953) Transfers from Reserves & R.F. Total Transfers 0 Net 137,816 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 168,867 203,446 2,204 1,000 44,454 46,102 1,743 2,200 158 300 763 600 5,125 4,426 865 1,400 1,990 2,006 15 0 95 95 1,850 1,900 16,731 28,420 13,631 11,500 0 350 30,044 37,697 2,549 4,100 291,084 345,542 (7,000) (7,000) (3,942) (5,036) (119,184) (125, 1 00) (130,126) (137,136) .0 0 160,958 208,406 201 Run Date: 4/14/16 2:27PM INC./DEC. ~-~~-~~ 2,636 206,082 1.30% 0 1,000 0.00% 5,261 51,363 11.41% 0 2,200 0.00% (100) 200 (33.33%) 200 800 33.33% 848 5,274 19.16% (160) 1,240 (11.43%) 0 2,006 0.00% 0 Q 0.00% 0 95 0.00% 0 1,900 0.00% 0 28,420 0.00% 0 11,500 0.00% 0 350 0.00% (6,115) 31,582 (16.22%) 0 4,100 0.00% 2,570 348,112 0.74% 0 (7,000) 0.00% 0 (5,036) 0.00% 0 (125, 100) 0.00% 0 (137,136) 0.00% 0 0 0.00% 2,570 I,\';:)}: • ;:'2'1' 0' 9':16 i; '.:.:c' . '' J •• '' ' l;i} .•i\~'•;;u•··• 0 ' ;.'/',,1;23 YQ-., I----- City of Pickering 2016 Approved Final Background Information 2713 Dunbarton Pool Expenditures 2713.1100.0000 Salaries & Wages Base Salaries and Wages Reduction due to closure of Dunbarton Pool during summer construction period Total2713.1100.0000 Salaries & Wages 2713.1200.0000 Overtime To meet service level/workload commitments Total 2713.1200.0000 Overtime 2713.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Reduction due to closure of Dunbarton Pool during summer construction period Total2713.1400.0000 Employer Contributions 2713.1900.0000 Uniforms As per the Collective Agreement Total2713.1900.0000 Uniforms 2713.2110.0000 Travel Parking & Mileage Total 2713.2110.0000 Travel 2713.2131.0000 Cellular Phones Cell Phone Charges Total 2713.2131.0000 Cellular Phones 2713.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2713.2140.0000 Telephones 2713.2340.0000 Seminars & Education Defibrillator Training & Recertification -Various staff Water Safety Instructor Trainer-Aquatic Programmer Lifesaving Society Instructor & Examiner Recertification -Coordinator, Aquatic Programs and Aquatic Programmer Certified Pool Operator Training -new Facility Maintenance staff Total 2713.2340.0000 Seminars & Education 2713.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2713.2370.0000 Insurance Premium 2713.2395.0000 Memberships Life Saving Society Total 2713.2395.0000 Memberships 2713.2399.0000 Outside Agency Services 202 Run Date: 4/13/16 3:57 PM 2016 Budget 219,082 (13,000) 206,082 . 1,000 1,000 52,463 (1' 1 00) 51,363 2,200 2,200 200 200 800 800 5,274 5,274 500 90 200 450 1,240 2,006 2,006 95 95 City· of Pickering 2016 Approved Final Background Information 2713 Dunbarton Pool Base Hospital Support Defibrillation Program Pool Inspection & Audit Total 2713.2399.0000 Outside Agency Services 2713.2435.0000 Building Repairs & Mainte Caretaking supplies General supplies Chlorine and Chemicals Facility Decals Door, Window & Lock Repairs/Replacement Defibrillator Monitoring Contract Genera( repairs and maintenance Electrical and Plumbing Outdoor/Indoor Lighting Repairs (relamp pool) Total 2713.2435.0000 Building Repairs & Mainte 2713.2478.0000 Misc.Equipment Repairs & Heating and Air Handling (contract) Boiler repair and maintenance (contract) Automatic Pool Vacuum repairs & maintenance Energy Management -Service Contact Total 2713.2478.0000 Misc.Equipment Repairs & 2713.5300.0000 Stationery & Office Suppl General office supplies Total2713.5300.0000 Stationery & Office Suppl 2713.5520.0000 Utilities-Gas Budget based on 2015 actuals Total 2713.5520.0000 Utilities-Gas 2713.5902.0000 Supplies & Tools Tools & Safety sup'plies (replacement) First Aid and program supplies (replacement) Total 2713.5902.0000 Supplies & Tools Total Expenses Revenues 2713.9923.0000 Admissions-Public Swimm Youth singles Adult singles Family singles Youth-10 pass Adult-10 pass Total 2713.9923.0000 Admissions-Public Swimm 2713.9932.0000 Rentals-Pool 203 Run Date: 4/13/16 3:57PM 2016 Budget 1,000 900 1,900 4,000 6,000 6,300 400 4,000 220 1,500 2,000 4,000 28,420 2,500 1,500 1,500 6,000 11,500 350 350 31,582 31,582 3,000 1,100 4,100 348,112 (2,540) (686) (950) (564) (296) (5,036) 2713 Dunbarton Pool Learn to swim Private Masters Swim Club Synchro City of Pickering .2016 Approved Final Background Information Total 2713.9932.0000 Rentals-Pool 2713.9943.0000 Membership-Pool/Health Annual membership Three Month membership Total Revenues Net Expenses Total 2713.9943.0000 Membership-Pool/Health 204 Run Date: 4/13/16 3:57PM 2016 Budget (66,000) (3,1 00) (15,000) (38,000) (3,000) (125,100) (5,075) (1,925) (7,000) (137,136) 210,976 City of Pickering 2016 Approved Final Background Information 2715 Don Beer Arena Expenditures 2715.1100.0000 Salaries & Wages Base Salaries and Wages Total2715.1100.0000 Salaries & Wages 2715.1200.0000 Overtime To meet service level/workload commitments Total 2715.1200.0000 Overtime 2715.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2715.1400.0000 Employer Contributions 2715.1900.0000 Uniforms As per the Collective Agreement Total 2715.1900.0000 Uniforms 2715.2110.0000 Travel Parking & Mileage Total 2715.2110.0000 Travel 2715.2131.0000 Cellular Phones Cellular Phone Charges Total. 2715.2131.0000 Cellular Phones 2715.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total2715.2140.0000 Telephones 2715.2340.0000 Seminars & Education ORFA B Ticket Renewal -Foreperson and Maintenance Worker (6) ORFA Ice Arena Operational Forum and Recertification -Maintenance Worker (4) CIT (Ice Technician Certificate) -Maintenance staff (3) Defibrillator Training & Recertification -Various staff Total 2715.2340.0000 Seminars & Education 2715.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2715.2370.0000 Insurance Premium 2715.2371.0000 Insurance Deductible Insurance Deductible Total 2715.2371.0000 Insurance Deductible 2715.2395.0000 Memberships Memberships and other related associations Totai2715.2395.0000 Memberships 2715.2399.0000 Outside Agency Services 206 Run Date: 4/13/16 3:57 PM 2016 Budget 570,603 570,603 32,000 32,000 149,256 149,256 6,300 6,300 200 200 2,800 2,800 17,389 17,389 500 500 2,500 500 4,000 6,530 6,530 2,000 2,000 800 800 City of Pickering 2016 Approved Final Background Information 2715 Don Beer Arena Base Hospital Support Defibrillation Program Total 2715.2399.0000 Outside Agency Services 2715.2435.0000 Building Repairs & Mainte Snow Removal & Salting Caretaking supplies/services General repairs (supplies) Electrical repairs Plumbing repairs Door and lock repairs/replacements . Facility Decal Parking lot maintenance Defibrillator Monitoring Contract Replacement of dasher board, kickboard, stay white, tempered glass Paint, drainage and disposal system Total2715.2435.0000 Building Repairs & Mainte 2715.2478.0000 Misc. Equipment Repairs & Refrigeration repairs maintenance and dehumidifiers (contract) Overhaul Compressor (1) plus (1)minor overhaul Fan and motor repairs, supplies and accessories Ice-Resurfacer maintenance Misc. small equipment repairs Goal Frames & Mesh Elevator Inspection Kitchen Hood Inspection Annual regulatory inspections Total2715.2478.0000 Misc.Equipment Repairs & 2715.2678.0000 Mise Equipment Rentals Rental of tools for specific jobs--Man Lift Total 2715.2678.0000 Mise Equipment Rentals 2715.2682.0000 Land Rentals Parking lot lease with OPG/Hydro One. Total2715.2682.0000 Land Rentals 2715.5300.0000 Stationery & Office Suppl General office supplies Total 2715.5300.0000 Stationery & Office Suppl 2715.5510.0000 Utilities -Water Budget based on 2015 actuals and regional water rate increase in 2016 Total 2715.5510.0000 Utilities -Water 27.15.5520.0000 Utilities-Gas Budget based on 2015 actuals Total 2715.5520.0000 Utilities -Gas 2715.5530.0000 Utilities-Hydro 207 Run Date: 4/13/16 3:57PM 2016 Budget 1,450 1,450 20,500 16,500 17,000 8,000 5,750 6,000 400 1,000 440 3,500 1,700 80,790 20,000 15,000 4,000 5,000 1,500 3,000 1,000 600 4,100 54,200 500 500 4,100 4,100 250 250 24,750 24,750 38,057 38,057 City of Pickering 2016 Approved Final Background Information 2715 Don Beer Arena Budget based on 2015 actuals and rate increase in 2016 Total 2715.5530.0000 Utilities-Hydro 2715.5902.0000 Supplies & Tools First Aid Supplies (replacement) Small tools, etc. (replacement) Total2715.5902.0000 Supplies & Tools Total Expenses Revenues 2715.9915.0000 Snack Bar Under contract with Pickering Hockey Assoc. Total 2715.9915.0000 Snack Bar 2715.9916.0000 Vending Machines Don Beer vending machines Total 2715.9916.0000 Vending Machines 2715.9922.0000 Admissions-Pleasure Ska Daily admissions for individuals to play shinny hockey -daytime Total 2715.9922.0000 Admissions-Pleasure Ska 2715.9930.0000 Rentals-User Fees Yearly contract · Total 2715.9930.0000 Rentals -User Fees 2715.9931.0000 Rentals-Ice Surface Ice Surface Rentals Total 2715.9931.0000 Rentals -Ice Surface 2715.9935.0000 Rentals-Halls Various Hall rentals, activities Total 2715.9935.0000 Rentals -Halls 2715.9990.0000 Other Revenue Sponsorship Marketing Partnerships revenue to be generated from new Coordinator, Marketing Partnerships contract position Ball Hockey Lacrosse Total 2715.9990.0000 Other Revenue Total Revenues Net Expenses 208 Run Date: 4/13/16 3:57PM 2016 Budget .1 225,848 225,848 500 500 1,000 1,222,823 (9,065) (9,065) (5,000) (5,000) (3,500) (3,500) (4,200) (4,200) (1 ,002,245) (1 ,002,245) (33,000) (33,000) (25,000) (4,000) (21 ,000) (50,000) (1 '1 07,01 0) 115,813 Community Centres 2014 Actuals Expenditures Salaries & Wages 305,104 Overtime 6,029 Employer Contributions 55,491 Uniforms 1,592 Travel 115 Cellular Phones 4,928 Telephones 16,823 Seminars & Education 781 Insurance Premium 4,309 Ins. Deductible 0 Consulting & Professional 0 Recpt, Prom & Sp Events 34 Outside Agency Serv 503 Build Repairs & Mtce 225,433 Veh -Repairs & Maintenance 3,701 Mise Equip Repairs 38,045 Building Rentals 15 Utilities -Water 8,526 Utilities -Gas 30,929 Utilities -Hydro 93,248 Utilities-Oil 5,367 Gas, Oil Tires 8,988 Supplies & Tools 2,274 Misc. Equipment 0 Total Expenditures 812,235 Revenues Vending Machines (1,070) Rentals-West Shore C. C. (45,520) Rentals-East Shore C. C. (35,539) Rentals-Claremont C. C. (1,038) Rentals -Petticoat Creek (42,910) Other Mise Revenue (2,285) Total Revenues (128,362) Transfers from Reserves & R.F. Transfer from Reserve Fund 0 Total Transfers 0 Net 683,873 '.---- City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 314,707 320,765 5,191 9,000 59,815 62,648 . 1,919 2,200 0 1,500 5,183 5,000 16,402 17,495 1,046 1,750 5,411 4,652 0 2,000 0 0 2,475 2,500 3,826 7,000 337,733 299,495 2,385 5,000 29,420 28,700 10 10 9,294 8,962 31,651. 29,689 104,144 105,170 4,090 4,867 5,803 8,491 1,612 2,000 6,974 0 949;091 928,894 (1 ,046) (1 ,000) (54,795) (50,000) (48,154) (41 ,000) (691) (800) (44,875) (44,000) (1,623) (3,000) (151,184) (139,800) 0 0 0 0 797,907 789,094 209 Run Date: 4/14/16 2:28PM u~~~~ •'-: ·;• ; ·> '<~. '', ',, ~ ~~~~f.i INC./DEC. • •\• J • ,'?!:< .··''·.·. J3't.! ~ ··•v• ... ~+ (10,753) 310,012 (3.35%) 0 9,000 0.00% (7,527) 55,121 (12.01%) 0 2,200 0.00% (1 ,000) 500 (66.67%) 0 5,000 0.00% (842) 16,653 (4.81%) (750) 1,000 (42.86%) 348 5,000 7.48% 0 2,000 0.00% 15,500 15,500 0.00% (1 ,500) 1,000 (60.00%) 0 7,000 0.00% 96,610 396,105 32.26% 0 "5,000 0.00% 16,300 45,000 56.79% 0 10 0.00% 993 9,955 11.08% 4,984 34,673 16.79% 11,017 116,187 10.48% 0 4,867 0.00% (1, 129) 7,362 (13.30%) 0 2,000 0.00% 0 0 0.00% 122,251 1,051,145 13.16% 0 (1 ,000) 0.00% (4,935) (54,935) 9.87% (7,000) (48,000) 17.07% 0 (800) 0.00% 0 (44,000) 0.00% 0 (3,000) 0.00% (11,935) (151,735) 8.54% (30,000) (30,000) 0.00% (30,000) (30,000) 0.00% 80,316 . . 86'9 410 .::_ . ' . 10,18%' City of Pickering 2016 Approved Final Background Information 2719 Community Centres Expenditures 2719.1100.0000 Salaries & Wages Base Salaries and Wages Total2719.1100.0000 Salaries & Wages 2719.1200.0000 Overtime To meet service level/workload commitments Total 2719.1200.0000 Overtime 2719.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2719.1400.0000 Employer Contributions 2719.1900.0000 Uniforms As per the Collective Agreement Total 2719.1900.0000 Uniforms 2719.2110.0000 Travel Parking & mileage Total2719.2110.0000 Travel 2719.2131.0000 Cellular Phones Cellular Phone and Pager Charges Total 2719.2131.0000 Cellular Phones 2719.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system ·upgrades Total 2719.2140.0000 Telephones 2719.2340.0000 Seminars & Education Defibrillator Training & Recertification -Facility Security Guards (7) and volunteers at Claremont Community Centre (10) Security Guard Licence Renewals-Facility Security Guards (7) Total 2719.2340.0000 Seminars & Education 2719.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2719.2370.0000 Insurance Premium 2719.2371.0000 Insurance Deductible Insurance Deductible Total 2719~2371.0000 Insurance Deductible 2719.2392.0000 Consulting & Professional Sound Consultant (Claremont Community Centre Hall) Brougham Hall Roofing and Structural Audit Total 2719.2392.0000 Consulting & Professional 2719.2394.0000 Recpt, Prom & Sp Events 210 Run Date: 4/13/16 3:57PM 2016 Budget 310,012 310,012 9,000 9,000 55,121 55,121 2,200 2,200 500 500 5,000 5,000 16,653 16,653 600 400 1,000 5,000 5,000 2,000 . 2,000 5,500 10,000 15,500 City of Pickering 2016 Approved Final Background Information 2719 Community Centres Sign unveiling event at the community centre in Claremont Total 2719.2394.0000 Recpt, Prom & Sp Eve'nts 2719.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program -Petticoat Creek and Claremont Community Centres ($1,000 X 2) Technical Support Total2719.2399.0000 Outside Agency Services 2719.2435.0000 Building Repairs & Mainte Blinds Replacement (WSCC) Fridge Replacement (ESCC & WSCC) Pest Control Caretaking supplies General supplies Window, door and lock repair/replacement Service Contracts (garbage, snow removal & salting) Electrical/Plumbing Repairs Provision for pumping out septic system (Mt. Zion, Greenwood·, Ciaremont & Whitevale CC) Environmental Monitoring -water treatment and testing of wells (Reduction in Frequency due to new regulations and equipment) Fire Alarm & Security Monitoring Contract Defibrillator Monitoring Contract Window cleaning Emergency repairs/equipment replacement (aging buildings) Door and Hardware Replacement (Greenwood Community Centre-year 1 of 2) Floor Replacement (Claremont Community Centre -Lions Room) Exterior Painting (Whitevale Community Centre) Masonry Repairs (Mt. Zion Community Centre) · Fridge & Electrical Panel (Replacement (Mt. Zion Community Centre) Light Fixture Replacement (Brougham Hall & Claremont Community Centre) -(funded 100% from FGT) Greenwood Library closure-HVAC service contingency-Transfer from 2745 Greenwood Library closure-Security System ser\tices-Transfer from 2745 Greenwood Library closure-Misc. costs (pest control, etc)-Transferfrom 2745 Greenwood Library closure-Fire Alarm, Sprinkler & Fire Extinguishers-Transfer from 2745 Greenwood Library closure-Snow Clearing-Transfer from 2745 Greenwood Library closure-Masonry and foundation repairs-Transfer from 2745 Greenwood Library closure-Window and Soffit Replacement-Transfer from 2745 Bentley House Repairs (entrance canopy and ramp/deck repairs, exterior painting) Sign replacement due to the renaming of the Claremont Community Centre Total 2719.2435.0000 Building Repairs & Mainte 2719.2457.0000 Vehicle-Repair & Maintena 211 Run Date: 4/13/16 3:57PM 2016 Budget 1,000 1,000 2,000 5,000 7,000 6,000 4,250 5,700 29,000 16,000 11,000 50,000 42,000 8,500 23,000 1,600 520 4,000 20,000 12,500 20,000 12,000 18,000 2,000 30,000 215 420 300 100 1,000 40,000 12,000 24,000 2,000 396,105 City of Pickering 2016 Approved Final Background Information 2719 Community Centres Culture & Recreation-vehicle Total 2719.2457.0000 Vehicle-Repair & Maintena 2719.2478.0000 Misc.Equipment Repairs & Ductless Heat Pumps (Brougham hall-as per Corporate Energy Management Plan) HVAC Fire Inspection Emergency Lighting (increase due to new testing regulations) Pumps, motor, etc. Boiler repair and maintenance Kitchen Hood Exhaust System Inspection Energy Management -Service Contract Generator Testing Life Safety System Testing (fire alarms/extinguishers & emerg. lighting) Reduction due to new lease at 1101 Kingston Road. Total 2719.2478.0000 Misc.Equipment Repairs & 2719.2648.0000 Rec. Building Rentals Brougham Community Centre --Federal rental charge Total 2719.2648.0000 Rec. Building Rentals 2719.5510.0000 Utilities-Water Budget based on 2015 actuals and regional water rate increase in 2016 Total2719.5510.0000 Utilities-Water 2719.5520.0000 Utilities-Gas Budget based on projected 2014 actuals and usage · Greenwood Library closure -Transfer from 27 45 Total 2719.5520.0000 Utilities-Gas 2719.5530.0000 Utilities-Hydro Budget based on 2015 actuals Greenwood Library closure-Transfer from 2745. Total 2719.5530.0000 Utilities-Hydro 2719.5540.0000 Utilities-Oil Mt. Zion Community Centre Total 2719.5540.0000 Utilities-Oil 2719.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 6,441 litres@ $.98/litre Oil changes and tires Greenwood-Transfer from 2745 Total 2719.5900.0000 Gas, Oil, Tires Etc. 2719.5902.0000 Supplies & Tools First Aid and Safety (replacement), small tools, etc. (replacement) Total 2719.5902.0000 Supplies & Tools 212 Run Date: 4/13/16 3:57 PM 2016 Budget 5,000 5,000 20,000 5,000 2,000 4,000 1,000 2,000 1,200 6,500 800 4,000 (1 ,500) 45,000 10 10 9,955 9,955 32,923 1,750 34,673 . 114,937 1,250 116,187 4,867 4,867 6,312 850 200 7,362 2,000 2,000 2719 Community Centres City of Pickering 2016 Approved Final Background Information Run Date: 4/13/16 3:57PM 2016 Budget Total Expenses 1,051,145 Revenues 1920.2719.0000 Trsf frm RF-Facilities Federal Gas Tax Funding for light fixture replacement (Brougham Hall & Claremont Community Centre). Total1920.2719.0000 Trsf frm RF-Facilities 2719.9916.0000 Vending Machines East Shore C.C. Total 2719.9916.0000 Vending Machines 2719.9937.0000 Rentals-West Shore C.C. West Shore Community Centre--Nursery School Lease Hall Rentals Total 2719.9937.0000 Rentals-West Shore C.C. 2719.9938.0000 Rentals-Ea$t Shore C.C. Hall & Room Rentals Total 2719.9938.0000 Rentals -East Shore C.C. 2719.9947.0000 Rentals-Claremont C. C. Hall Rentals (Saturday evenings only) Total 2719.9947.0000 Rentals-Claremont C. C. 2719.9949.0000 Rentals-Petticoat Creek Estimated Revenues Total 2719.9949.0000 Rentals-Petticoat Creek 2719.9990.0000 Other Revenue Damage deposit forfeited Total 2719.9990.0000 Other Revenue Total Revenues Net Expenses 213 (30,000) (30,000) (1 ,000) (1 ,000) (4,935) (50,000) (54,935) (48,000) (48,000) (800) (800) (44,000) (44,000) (3,000) (3,000) (181,735) 869,410 . ----- Recreation Complex-Central Core 2014 Actuals Expenditures Salaries & Wages 1,738,554 Overtime 35,382 Employer Contributions 369,226 Uniforms 11,256 Travel 445 Cellular Phones 11,690 Telephones 18,515 Advertising 27,454 Subscription & Publication~ 420 Seminars & Education 4,919 Insurance Premium 17,019 Ins. Deductible 574 Consulting & Professional 47,800 Recpt, Prom & Sp Events 8,641 Memberships 2,642· Outside Agency Serv 52,733 Build Repairs & Mtce 221,264 Mise Equip Repairs 55,903 Software/Hardware Maintenance Cor 6,104 Other Fix. Assets Rep & Mtce. 38,788 Rental Mise Equip 3,537 . Stationery & Office Supplies 9,192 Forms 1 '110 Supplies -Special Events 6,353 Utilities -Water 40,191 Utilities -Gas 61,078 Utilities -Hydro 234,819 Supplies & Tools 27,679 Minor Furniture & Fixtures 3,966 Misc. Equipment 12,700 Taxes Tenant 0 Total Expenditures 3,069,954 Revenues Federal Grant 0 Vending Machines (4,429) Child Supervision (9,738) Fitness Testing (29,845) Other Revenue 0 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 1,658,641 1,705,157 28,968 50,000 346,074 383,306. 9,008 12,000 1,049 2,000 -12,214 11,700 16,066 22,783 -20,400 25,000 156 500 5,479 5,650 17,384 17,517 0 4,000 0 0 11;117 10,000 2,846 2,875 55,488 54,940 261,155 248,645 31,246 48,595 0 6,180 62,577 54,300 2,331 2,000 8,997 9,500 1,419 1,000 4,673 6,000 38,684 43,509 64,907 62,150 249,808 260,649 26,179 26,450 0 33,000 6,110 6,017 0 1,575 2,942,976 3,116,998 (3,900) (3,911) (5,266) (4,000) (29,634) (9,500) (39, 145) (35,000) (43) 0 214 Ru_n Date: 4/14/16 2:28PM '-~ ' ' , __ ., ... ~.· -.: : .. <E~~L:.t. ';~\fit: INC./DEC. . ·•Wo.'CHGE. ' f:l~~t !!" g~f:.: ;;:.:i~~~Hls ·:-·_ 33,500 1,738,657 1.96% 0 50,000 0.00% 6,013 389,319 1.57% 0 12,000' 0.00% (500) 1,500 (25.00%) 0 11,700 0.00% (6,328) 16,455 (27.78%) 0 25,000 0.00% 0 500 0.00% (350) 5,300 (6.19%) 250 17,767 1.43% 0 4,000 0.00% 12,000 12,000 0.00% 0 10,000 0.00% (500) 0 2,375 (17.39%) 0 54,940 0.00% (24,600) 224,045 (9.89%) 11,000 59,595 22.64% 0 6,180 0.00% 0 54,300 0.00% 0 2,000 0.00% 0 9,500 0.00% 100 1,100 10.00% 0 6,000 0.00% (1 ,607) 41,902 (3.69%) 4,608 66,758 7.41% 23,065 283,714 8.85% 400 26,850 1.51% (15,000) 18,000 (45.45%) (6,017) 0 (100.00%) 0 1,575 0.00% 36,034 3,153,032 1.16% 3,911 0 (100.00%) 0 (4,000) 0.00% (14,500) (24,000) 152.63% 0 (35,000) 0.00% 0 0 0.00% City of Pickering 2016 Approved Final Background Information 2731 Recreation Complex -Central Core Expenditures 2731.1100.0000 Salaries & Wages Base Salaries and Wages Increase in hours (1, 7 46 hrs) for Facility Custodian part-time positions Increase in hours (1 ,430 hrs) for Clerk, Recreation Complex part-time positions Increase in hours (691 hrs) for Child Care Worker part-time positions. Funded from increase in Child Supervision revenues. Decrease in hours (1 ,222 hrs) for Coordinator, Facility part-time positions Elimination of hours (1 ,230 hrs) for Facility Security part-time positions Decrease in hours (1, 119 hrs) for Facility Attendant part-time positions Total2731.1100.0000 Salaries & Wages 2731.1200.0000 Overtime Facilities Front Desk and Program Total 2731.1200.0000 Overtime 2731.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT} and employer provided benefits such as extended health and dental Benefits related to increase in hours (1,746 hrs) for Facility Custodian part-time positions Benefits related to increase in hours (1 ,430 hrs) for Clerk, Recreation Complex part-time positions Benefits related to increase in hours (691 hrs) for Child Care Worker part-time positions. Funded from increase in Child Supervision revenues. Benefits related to decrease in hours (1 ,222 hrs) for Coordinator, Facility part-time positions Benefits related to decrease in hours (1, 119 hrs) for Facility Attendant part-time positions Benefits related to elimination of hours (1 ,230 hrs) for Facility Security part-time positions Total 2731.1400.0000 Employer Contributions 2731.1900.0000 Uniforms .As per the Collective Agreement Total 2731.1900.0000 Uniforms 27'31.2110.0000 Travel Parking & Mileage Total 2731.211 0.0000 Travel 2731.2131.0000 Cellular Phones . Annual cell phone charges for staff and Smartphone charges for Supervisor (2}, Foreperson (1) and Complex Secretary ( 1) Total 2731.2131.0000 Cellular Phones 2731.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total2731.2140.0000 Telephones 2731.221 0.0000 Advertising 216 Run Date: 4/13/16 3:58 PM · 2016 Budget 1,731,999 47,392 38,816 12,499 (35,917) (33,373) (22,759) 1,738,657 40,200 9,800 50,000 389,527 8,783 3,700 1' 191 (6,656) . (4,218) (3,008) 389,319 12,000 12,000 1,500 1,500 11,700 11,700 16,455 16,455 City of Pickering 2016 Approved Final Background Information 2731 Recreation Complex -Central Core Provide newspaper & brochure advertisements and promotions packages Total 2731.2210.0000 Advertising 2731.2220.0000 Subscriptions & Publicati Reference material, journals and reports Total 2731.2220.0000 Subscriptions & Publicati 2731.2340.0000 Seminars & Education Can-Fit Pro Training -Health & Fitness Specialist First Aid/CPR Defibrillator Training & Recertification -Various staff CSEP (Canadian Society for Exercise Physiology) -Health & Fitness Specialist and Coordinator, Fitness Rooms (3) ORFA Legal Awareness Course -Coordinator, Facility Operations College of Kinesiology -Health & Fitness Specialist Total 2731.2340.0000 Seminars & Education 2731.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2731.2370.0000 Insurance Premium 2731.2371.0000 Insurance Deductible Insurance Deductible Total 2731.2371.0000 Insurance Deductible 2731.2392.0000 Consulting & Professional Thermal Roof Scan for PRC Total 2731.2392.0000 Consulting & Professional 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Open House & Anniversary Celebration Family Day Membership Recognition Initiative Total 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 2731.2395.0000 Memberships Facility Licences: Mech. Lie., Prof. fees, etc. Program memberships: Squash Ontario Tennts Ontario Fitness Centre Accreditation (4 staff) Ontario Kinesiology Association Can Fit Pro CSEP Membership Total 2731.2395.0000 Memberships 2731.2399.0000 Outside Agency Services Tennis Professional Squash Professional Base Hospital Support Defibrillation Program 217 Run Date: 4/13/16 3:58PM 2016 Budget 25,000 25,000 500 500 700 2,000 1,000 950 650 5,300 17,767 17,767 4,000 4,000 12,000 12,000 4,000 2,500 3,500 10,000 100 280 1,040 180 215 250 310 2,375 13,300 38,860 1,900 City of Pickering 2016 Approved Final Background Information 2731 Recreation Complex -Central Core Defibrillator Monitoring Costs Total 2731.2399.0000 Outside Agency Services 2731.2435.0000 Building Repairs & Mainte Caretaking Supplies General Supplies Glass Cleaning (quarterly) Snow Removal & Salting Building Supplies and Repairs Electrical Repairs Plumbing Repairs Lamps, Ballasts, Fuse Inventory Locks (rekeying -new master system for Recreation Complex) Window, Door and Lock Repairs Facility Decals Various repairs to infrastructure due to aging facility Fire Alarm Monitoring Contract Defibrillator Monitoring Contract Duct Cleaning on Various Areas Replace Windows Window Cleaning Mirror Replacements Carpet Service -mats Painting and Tile Repairs Door Replacement Program Table/Chair & Carpet . Replacement in Child Supervision Room Partition Replacement (Meeting Room #1 -#3) Pottery Wheel Replacement Total 2731.2435.0000 Building Repairs & Mainte 2731.2478.0000 Misc.Equipment Repairs & Various program equipment at the Recreation Complex Treadmill Belt replacements DBS Printer Repairs Security Camera -DVR Repairs Electrical Substation Inspection Hot Water Tank Inspection Kitchen Hood Inspection Ladder/Lift Inspection Commercial Grade Shower Fixtures (mens members showers) Total2731.2478.0000 Misc.Equipment Repairs & 2731.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Recreation -DBS Total 2731.2479.0000 Sfwr/Hdwr Maint Contracts 218 Run Date: 4/13/16 3:58 PM 2016 Budget 880 54,940 15,000 6,300 8,000 20,000 8,000 12,000 11,000 8,000 28,250 7,000 800 20,000 735 660 5,000 3,000 . 4,000 2,000 6,000 12,000 5,000 . 1,300 35,000 5,000 224,045 20,000 13,600 1;000 10,000 5,045 2,000 600 1,350 6,000 59,595 6,180 6,180 City of Pickering 2016 Approved Final Background Information 2731 Recreation Complex -Central Core 2731.2481.0000 ·Other Fixed Assets-Rpr & Air Circulation Equipment (contract out) Elevator Inspection & Repair (contract out) Air Conditioning (contract out) Energy Management--SeNice Contract Boiler Inspection and Repair (contract out) Water Treatment Fire Alarm Inspection and SeNice (contract out) Motors, Belts, Filters Tennant Floor machine seNice Diesel Generator Repair and Maintenance (contract out) Chiller Maintenance Contract Total 2731.2481.0000 Other Fixed Assets-Rpr & 2731.2678.0000 Mise Equipment Rentals Occasional equipment needs, other equipment rentals Total 2731,2678.0000 Mise Equipment Rentals 2731.5300.0000 Stationery & Office Suppl General office supplies Computer related · Total 2731.5300.0000 Stationery & Office Suppl 2731.5302.0000 Forms Professional printing seNices (Gift Cards) Total 2731.5302.0000 Forms 2731.5340.0000 Supplies-Spec.Events/Ba Provide mix for banquet hall and meeting room rentals · Total 2731.5340.0000 Supplies-Spec.Events/Ba 2731.5510.0000 Utilities-Water Budget based on 2015 actuals and regional water rate increase in 2016 Total2731.5510.0000 Utilities-Water 2731.5520.0000 Utilities -Gas Budget based on 2015 actuals Total 2731.5520.0000 Utilities -Gas 2731.5530.0000 Utilities-Hydro Budget based on 2015 actuals and rate in~rease in 2016 Total 2731.5530.0000 Utilities -Hydro 2731.5902.0000 Supplies & Tools Card Access supplies (cards, cartridges) Racquets, balls, eyewear for Elective Programs (replacement) Fitness Testing supplies (replacement) Creative Centre Combination Locks (replacement) First Aid Supplies (replacement) 219 .. ---- Run Date: 4/13/16 3:58 PM 2016 Budget 5,000 4,800 7,000 4,500 3,500 6,000 3,000 3,000 5,000 5,500 7,000 54,300 2,000 2,000 4,500 5,000 9,500 1,100 1,100 6;000 6,000 41,902 41,902 66,758 66,758 283,714 283,714 17,500 1,200 1,000 900 750 1,600 City of Pickering 2016 Approved Final Background Information 2731 Recreation Complex -Central Core Small Tools Child Supervision C_entre Total 2731.5902.0000 Supplies & Tools 2731.5973.0000 Furniture & Fixtures Replace tables and chairs in Banquet Hall Total 2731.5973.0000 Furniture & Fixtures 2731.8960.0000 Taxes-Tenant Run Date: 4/13/16 3:58 PM 2016 Budget 1,500 2,400 26,850 18,000 18,000 Taxes (Tenant) 1,575 Total 2731.8960.0000 Taxes -Tenant Total Expenses Rev.enues 2731.9916.0000 Vending Machines Based on 12% of total Complex Vending Machine Sales Total 2731.9916.0000 Vending Machines 2731.9921.0000 Admissions -Tennis Prime time court admissions Non Prime time court admissions Total 2731.9921.0000 Admissions-Tennis 2731.9924.0000 Admissions-Squash Pay as you play--Prime time court admissions Non prime time court admissions Total 2731.9924.0000 Admissions -Squash 2731.9925.0000 Admissions-Fitness Room Adult-Singles Adult - 5 Pass Adult -10 Pass Total 2731.9925.0000 Admissions -Fitness Room 2731.9926.0000 Admissions-Racquet Ball Pay as you play--Prime time court admissions Non prime time court admissions Total 2731.9926.0000 Admissions -Racquet Ball 2731.9933.0000 Rentals-Mtg. Room/Publi Various private rentals for Complex Meeting Rooms (1 ,2 & 3) Total 2731.9933.0000 Rentals -Mtg. Room/Publi 2731.9934.0000 Rentals-Mtg. Room Prg. Rentals for Division Cui. & Rec. operating at the Pickering Recreation Complex Total 2731.9934.0000 Rentals -Mtg. Room Prg. 2731.9935.0000 Rentals-Halls Various private rentals for Complex East and West Salons (Banquet Halls) Total 2731.9935.0000 Rentals -Halls 220 1,575 3,153,032 (4,000) (4,000) (58,000) (27,000) (85,000) (18,000) (3,000) (21,000) (3,000) (1 ,000) (2,000) (6,000) (7,000) (3,000) (10,000) (25,000) (25,000) (27,000) (27,000) (100,000) (100,000) City of Pickering 2016 Approved Final Background Information 2731 Recreation Complex -Central Core. 2731.9939.0000 Rentals-Misc. Equipment Misc. Racquet Rentals Total 2731.9939.0000 Rentals -Misc. Equipment 2731.9941.0001 Membership-Tennis Tennis Total 2731.9941.0001 Membership -Tennis 2731.9941.0002 Membership-New Tennis Tennis (new memberships) Total 2731.9941.0002 Membership -New Tennis 2731.9943.0000 Health Memberships Health Health (Basic) Health (Plus) Specialty (All inclusive) Total 2731.9943.0000 Health Memberships 2731.9944.0000 Squash Memberships Squash Total 2731.9944.0000 Squash Memberships 2731.9945.0000 Membership-Fitness Fitness (new memberships) Golden/Combination Total 2731.9945.0000 Membership -Fitness 2731.9946.0000 Racquet Ball Memberships· Racquetball Total 2731.9946.0000 Racquet Ball Memberships 2731.9957.0000 . Rentals -Pottery Studio Contractual Agreement with "The Pottery Studio" for lease of space Total2731.9957.0000 Rentals-Pottery Studio 2731.9958.0000 Rentals-Wellness Clinic Wellness Health Centre Ltd. Pickering Sports Medicine & Wellness Centre Total 2731.9958.0000 Rentals -Wellness Clinic 2731.9970.0000 Child Supervision Single hour admission 10 hour pass Total 2731.9970.0000 Child Supervision 2731.9975.0000 Fitness Testing In House Personal Training and Fitness Testing Total 2731.9975.0000 Fitness Testing 2731.9990.0000 Other Revenue Leased equipment /space Total 2731.9990.0000 Other Revenue 221 Run Date: 4/13/16 3:58PM 2016 Budget (450) (450) (10,000) (10,000) (21 ,000) (21,000) (10,000) (450,000) (110,000) (50,000) (620,000) (90,000) (90,000) (115,000) (35,000) (150,000) (24,000) (24,000) (10,260) (10,260) (14,500} (26,500) (41,000) (10,000) (14,000) (24,000) (35,000) . (35,000) (23,000) (23,000) City of Pickering 2016 Approved Final Background Information 2731 Recreation Complex -Central Core 2731.9992.0000 OTH REV-MEMBRSHP NSF FEE NSF Revenue Total 2731.9992.0000 OTH REV-MEMBRSHP NSF FEE Total Revenues Net Expenses 222 Run Date: 4/13/16 3:58PM 2016 Budget (2,400) (2,400) (1 ,329,11 0) 1,823,922 Recreation Complex -Pool 2014 Actuals Expenditures Salaries & Wages 456,128 Overtime 10,763 Employer Contributions 83,123 Uniforms 3,804 Travel 192 Cellular Phones 380 Telephones 1,921 Seminars & Education 445 Insurance Premium 5,676 Recpt, Prom & Sp Events 0 Memberships 308 Build Repairs & Mtce 104,876 Mise Equip Repairs 14,741 Utilities-Water 40,191 Utilities -Gas 61,078 Utilities -Hydro 166,092 Supplies & Tool? 702 Misc. Equipment 825 Total Expenditures 951,245 Revenues Admissions -Public Swimming (51,529) Rentals -Pool (163,295) Rentals -Pool-School Board (1,028) Memberships -Pool/Health Club (63,684) Total Revenues (279,536) Transfers from Reserves & R.F. Total Transfers 0 Net 671,709 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 474,707 468,447 13,557 10,000 88,799 86,209 4,580 5,000 68 300 375 500 1,530 2,133 1,203 2,200 5,951 5,997 30 0 309 308 100,244 120,000 14,987 17,500 38,684 43,509 64,907 62,150 176,693 184,362 720 2,000 0 0 987,344 1,010,615 (56,238) (62,000) (166,446) (164,335) (2,448) {2,000) (60,288) (68,321) (285,420) (296,656) 0 0 701,924 713,959 223 Run Date: 4/14/16 2:28 PM INC./DEC. : i)::J.;+~J!'i~~-~,:~~. ., -~-.~ l,~.c;;; I~Wi'"''~'tiR .. CfiPJI!:.J!iffl.:~ \.,'"~···· ~- 7,107 475,554 1.52% 0 . 10,000 0.00% (2,231) 83,978 (2.59%) 0 5,000 0.00% 0 300 0.00% 0 500 0.00% {542) 1,591 (25.41%) 450 2,650 20.45% (450) 5,547 (7.50%) 0 0 0.00% (213) 95 (69.16%) (32,000) 88,000 (26.67%) 0 17,500 0.00% (1 ,607) 41,902 (3.69%) 4,608 66,758 7.41% 17,436 201,798 9.46% 0 2,000 0.00% 0 0 0.00% (7,442) 1,003,173 (0.74%) 0 (62,000) 0.00% 0 (164,335) 0.00% 0 (2,000) 0.00% 0 (68,321) 0.00% 0 (296,656) 0.00% 0 0 0.00% (7,442) --~~~:~j_,:!I.\C:·76'~:-gru~ ~J~~3t~i .. ~:cr~·::~,~. ~ -~ ,.ii:!,<<·;> • •Ot1_Y.,) City of Pickering 2016 Approved Final Background Information 2733 Recreation Complex -Pool Expenditures 2733.1100.0000 Salaries & Wages Base Salaries and Wages Total 2733.1100.0000 Salaries & Wages 2733.1200.0000 Overtime To meet service level/workload commitments Total 2733.1200.0000 Overtime 2733.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2733.1400.0000 Employer Contributions 2733.1900.0000 Uniforms As per the Collective Agreement Total 2733.1900.0000 Uniforms 2733.2110.0000 . Travel Aquatic Program Coordinator: Parking & Mileage Total 2733.2110.0000 Travel 2733.2131.0000 Cellular Phones Cell phone located at lifeguard office to be used for emergency purposes. Total 2733.2131.0000 Cellular Phones 2733.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades · Total 2733.2140.0000 Telephones 2733.2340.0000 Seminars & Education Defibrillator Training and Red Cross Instructors -Various staff (CPO) Certified Pool Operator training and recertifications -Pool Operators and New Facility Maintenance staff Technical Training HVAC Workshops-2 staff Total 2733.2340.0000 Seminars & Education 2733.2370.0000 . Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2733.2370.0000 Insurance Premium 2733.2395.0000 Memberships Life Saving Society Total 2733.2395.0000 Memberships 2733.2435.0000 Building Repairs & Mainte Pool Chemicals Cleaning Supplies Miscellaneous 224 Run Date: 4/13/16 3:58 PM 2016 Budget 475,554 475,554 10,000 10,000 83,978 83,978 5,000 5,000 300 300 500 500 1,591 1,591 900 950 800 2,650 5,547 5,547. 95 95 23,000 11,000 2,000 2733 Recreation Complex -Pool Electrical and Plumbing Repairs Lamps, Ballasts and Fuse Inventory Filters, etc. Tile, painting, door and lock repairs Contract for snow removal & salting Mirror Replacement -change rooms Upgrade Breaker Panel City of Pickering 2016 Approved Final Background Information Total 2733.2435.0000 Building Repairs & Mairite 2733.2478.0000 Misc. Equipment Repairs & Filter System Dry-0-Tron repairs (contract) Pumps, Motors, Valves, Seals Repair parts for pool vacuum Bleacher Safety Inspection Total 2733.2478.0000 Misc.Equipment Repairs & 2733.5510.0000 Utilities-Water Budget based on 2015 actuals and regional water rate increase in 2016 Total 2733.5510.0000 Utilities-Water 2733.5520.0000 Utilities-Gas Budget based on 2015 actuals Total 2733.5520.0000 Utilities -Gas 2733.5530.0000 ·utilities-Hydro Budget based on 2015 actuals and rate increase in 2016 Total 2733.5530.0000 Utilities -Hydro 2733.5902.0000 Supplies & Tools Run Date: 4/13/16 3:58PM 2016 Budget 14,000 4,000 3,000 12,000 10,000 1,000 8,000 88,000 6,500 4,000 3,000 2,000 2,000 17,500 41,902 41,902 66,758 66,758 201,798 201,798 First Aid Supplies 800 Toys and Program Supplies (replacement) Small Tools etc. Total 2733.5902.0000 Supplies & Tools 700 500 2,000 Total Expenses 1,003,173 Revenues 2733.9923.0000 Admissions-Public Swimm Youth singles Adult singles Family singles Youth-10 pass Adult -10 pass Total 2733.9923.0000 Admissions -Public Swimm 2733.9932.0000 Rentals -Pool (29,000) (17,250) (8,750) (3,000) (4,000) (62,000) Learn to swim (98,000). 225 City of Pickering 2016 Approved Final Background Information 2733 Recreation Complex -Pool Private Pickering Swim Club Special Children's Swim Total 2733.9932.0000 Rentals -Pool 2733.9936.0000 Rentals-Pool-School B School Pool rentals Total 2733.9936.0000 Rentals -Pool -School B 2733.9943.0000 Membership-Pool/Health Annual Three month Total 2733.9943.0000 Membership-Pool/Health Total Revenues Net Expenses 226 Run Date: 4/13/16 3:58PM 2016 Budget (14,000) (52,035) (300) (164,335) (2,000) (2,000) (45,700) (22,621) (68,_321) (296,656) 706,517 Recreation Complex -Arenas 2014 Actuals Expenditures Salaries & Wages 466,949 Overtime 24,104 Employer Contributions 106,941 Uniforms 2,891 Cellular Phones 1,031 Telephones 3,118 Seminars & Education 1,080 Insurance Premium 4,916 Recpt, Prom & Sp Events 328 Outside Agency Serv 458 Build Repairs & Mtce 60,189 Mise Equip Repairs 34,916 Rental Mise Equip 0 Stationery & Office Supplies 275 Forms 105 Utilities -Water 8,931 Utilities -Gas 15,637 Utilities -Hydro · 171,819 Supplies & Tools 2,518 Total Expenditures 906,206 Revenues Snack Bar (1,770) Vending Machines (1,616) Advertising Space (7,625) Admissions -Skating (22,509) Rentals -Ice Surface (605,699) Rentals -Mtg. Room/Public (36,074) Other Mise Revenue (12,685) Total Revenues (687,978) Transfers from Reserves & R.F. Total Transfers 0 Net 218,228 I----- City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 445,250 357,796 28,685 25,000 104,193 111,495 4,604 5,610 1,125 1,000 3,348 1,067 2,815 2,000 5,163 5,202 45 0 140 460 76,613 77,220 33,909 29,000 0 500 250 450 0 300 8,596 9,960 16,468 14,850 182,786 190,719 1,911 2,500 915,901 835,129 (1,885) (2,000) (779) (2,000) (9,750) (55,000) (18,969) (22,000) (565,115) (595,793) (38,500) (40,000) (12,877) (15,000) (647,875) (731,793) 0 0 268,026 103,336 227 Run Date: 4/14/16 2:28PM ;~}l~fli ~~~~~~' INC./DEC. ·;·: F.1JJe! 13!1~.9~ti; ~ 45,814 403,610 12.80% 0 25,000 0.00% (8,587) 102,908 (7.70%) (610) 5,000 (10.87%) 0 1,000 0.00% 2,379 3,446 222.96% 640 2,640 32.00% 0 5,202 0.00% 0 0 0.00% 250 710 54.35% 1,700 78,920 2.20% 5,300 34,300 18.28% 0 500 0.00% 0 450 0.00% 0 300 0.00% 48 10,008 0.48% 2,243 17,093 15.10% 18,072 208,791 9.48% 0 2,500 0.00% 67,249 902,378 8.05% 0 (2,000) 0.00% 0 (2,000) 0.00% (3,000) (58,000) 5.45% 0 (22,000) 0.00% 40,793 (555,000) (6.85%) 4,000 (36,000) (10.00%) 0 (15,000) 0.00,% 41,793 (690,000) (5.71%) 0 0 0.00% 109,042 ~1),3ts l' ',, .• , __ .·:.· t--. .. ·: 1.05,52% City of Pickering 2016 Approved Final Background Information 2735 Recreation Complex -Arenas Expenditures 2735.1100.0000 'Salaries & Wages Base Salaries and Wages Additional hours (2,500 hrs) for Facility Attendant term positions. Funded from salary and wages savings identified below and in Cost Centre 2711. Additional hours (335 hrs) for Youth Leader term positions. Funded from salary and wages savings identified below and in Cost Centre 2711. Decrease in hours (1 ,500 hrs) for Facility Attendant part-time positions. Total 2735.1100.0000 Salaries &Wages 2735.1200.0000 Overtime To meet service level/workload commitme"nts Total 2735.1200.0000 Overtime 2735.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental · Benefits related to additional hours (2,500 hrs) for Facility Attendant term positions. Benefits related to additional hours (335 hrs) for Youth Leader term positions. Benefits related to decrease in hours (1 ,500 hrs) for Facility Attendant part-time positions. Total 2735.1400.0000 Employer Contributions 2735.1900.0000 Uniforms As per the Collective Agreement Total 2735.1900.0000 Uniforms 2735.2131.0000 Cellular Phones Cellular Phone Charges · Total 2735.2131.0000 Cellular Phones 2735.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Total 2735.2140.0000 Telephones 2735.2340.0000 Seminars & Education ORFA B Ticket Renewal -Foreperson and Maintenance Worker (6) ORFA Ice Arena Ice Maintenance Forum (Best Practices) -Maintenance Worker First Aid & Defibrillation Training & Certification Total 2735.2340.0000 Seminars & Education 2735.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2735.2370.0000 Insurance Premium 2735.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Total 2735.2399.0000 Outside Agency Services 2735.2435.0000 Building Repairs & Mainte 228 Run Date: 4/13/16 3:58PM 2016 Budget 377,481 52,272 4,345 (30,488) 403,610 25,000 25,000 . 104,548 3,769 241 (5,650) 102,908 5,000 5,000 1,000 1,000 3,446 3,446 420 820 1,400 2,640 5,202 5,202 710 710 City of Pickering 2016 Approved Final Background Information 2735 Recreation Complex -Arenas Caretaking supplies/services Building repair supplies & services Electrical repairs Plumbing repairs . Door and lock repairs Facility Decals Parking lot maintenance (snow removal and salting and garbage) Defibrillator Monitoring Contract Carpet service -mats Replace Rink light bulbs Condenser Water Treatment Program Replace dasher board, netting & glass repair HVAC repairs Paint Drainage & Disposal System Total 2735.2435.0000 Building Repairs & Mainte 2735.2478.0000 Misc.Equipment Repairs & Annual Regulatory inspections Refrigeration repairs maintenance and dehumidifiers (contract) Overhaul compressor (2) Fan &motor repairs; supplies & fuse inventory Ice resurfacer maintenance Misc. small equipment repairs Energy Management System--Service Contract Kitchen Hood Inspection Life Safety Systems testing (fire alarm/extinguisher & emerg. lighting) Total 2735.2478.0000 Misc.Equipment Repairs & 2735.2678.0000 Mise Equipment Rentals Rental of tools for specific jobs Total 2735.2678.0000 Mise Equipment Rentals 2735.5300.0000 Stationery & Office Suppl General office supplies Toners for printer Total 2735.5300.0000 Stationery & Office Suppl 2735.5302.0000 Forms Printing of facility permits and receipt forms Total 2735.5302.0000 Forms 2735.5510.0000 Utilities-Water Budget based on 2015 actuals and regional water rate increase in 2016 Total 2735.5510.0000 Utilities-Water 2735.5520.0000 Utilities-Gas Budget based on 2015 actuals Total 2735.5520.0000 Utilities-Gas 229 Run Date: 4/13/16 3:58PM 2016 Budget 15,100 12,600 9,500 5,500 3,000 600 14,200 220 2,000 3,500 2,500 5,000 3,500 1,700 78,920 2,400 8,500 10,000 2,150 4,000 2,700 1,500 850 2,200 34,300 500 500 200 250 450 300 300 10,008 10,008 17,093 17,093 City of Pickering 2016 Approved Final Background Information 2735 Recreation Complex -Arenas 2735.5530.0000 Utilities-Hydro Budget based on 2015 actuals and rate increase in 2016 Total 2735.5530.0000 Utilities-Hydro 2735.5902.0000 Supplies & Tools First ·Aid supplies (replacement) Small tools, etc. (replacement) Total 2735.5902.0000 Supplies & Tools Total Expenses Revenues 2735.9915.0000 Snack Bar Snack Bar lease agreement Total 2735.9915.0000 Snack Bar 2735.9916.0000 Vending Machines Arena vending machines Total 2735.9916.0000 Vending Machines 2735.9922.0000 Admissions-Pleasure Ska Daily admissions for individuals for Public Skating Total 2735.9922.0000 Admissions -Pleasure Ska 2735.9931.0000 Rentals -Ice Surface Ice Surface Rentals Total 2735.99.31.0000 Rentals -Ice Surface 2735.9933.0000 Rentals-Mtg. Room/Publi Various hall rentals, activities Total 2735.9933.0000 Rentals -Mtg. Room/Publi 2735.9940.0000 Advertising Space Rink Board advertising Sponsorship Marketing Partnerships revenue to be generated from new Coordinator, Marketing Partnerships contract position Total 2735.9940.0000 Advertising Space 2735.9990.0000 Other Revenue Ball Hockey Lacrosse Total 2735.9990.0000 Other Revenue Total Revenues Net Expenses 230 Run Date: 4/13/16 3:58PM 2016 Budget 208,791 208,791 1,000 1,500 2,500 902,378 (2,000) (2,000) (2,000) (2,000) (22,000) (22,000) (555,000) (555,000) (36,000) (36,000) (33,000) (25,000) (58,000) (12,000) (3,000) (15,000) (690,000) 212,378 Museum 2014 Actuals Expenditures Salaries & Wages 453,943 Overtime 7,011 Employer Contributions 75,135 Uniforms 3,205 Travel 977 Freight, Express & Cartage 1,037 Cellular Phones 2,059 Telephones 23,828 Advertising 18,284 Trade Shows, Exhib & Displays 554 Seminars & Education 5,286 Insurance Premium 4,002 Consulting & Professional 0 Recpt, Prom & Sp Events 3,426 Memberships 1,441 Outside Agency Serv 13,662 Build Repairs & Mtce 49,294 Veh -Repairs & Maintenance 4,1.88 Mise Equip Repairs 15,457 Software/Hardware Maintenance Cor 1,088 Antiques Repairs Mtce. 6,737 Grounds Upkeep 2,056 Stationery & Office Supplies 1,994 Program Supplies 11 '1 01 Supplies -Special Events 14,362 Antique Purchases 675 Gift Shop Plaques 4,996 Utilities -Gas 3,769 Utilities -Hydro 13,651 Utilities -Oil 1,846 Gas, Oil Tires 1,798 Supplies·& Tools 2,140 Misc. Equipment 0 Total Expenditures 749,002 Revenues Federal Grant (11 ,590) On~. Specific Grants (42,640) Other Agency Grts (796) City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 445,698 431,472 2,233 7,000 88,657 84,430 3,228 3,300 2,223 1,200 93 2,000 1,742 2,530 25,620 24,202 22,024 18,000 532 750 3,684 5,760 4,514 4,349 0 0 5,183 6,000 2,030 2,048 40,966 35,990 68,661 72,475 4,864 3,800 11,253 15,500 1,053 1,100 6,001 5,800 654 2,500 1,657 2,000 9,697 11,800 12,135. 12,925 605 600 6,451 4,500 4,795 4,290 14,857 16,538 1,121 816 922 2,211 324 3,000 4,419 4,450 797,896 793,336 (12,708) (10,893) (41,573) (42, 100) (584) (1 ,000) 231 Run Date: 4/14/16 2:29PM "~,(:~~il'' ,:t:t~!~?~;~+!~,~{:}:~ ~~~~~~~)""" INC./DEC. ~. "~ !''·~-~. ' ."~El.; .. ·Nj;"*""i s'~· 1; , , .. i~} ~:~~~Pt .:~:.;m!i. ... l.!. ··';·' 34,433 465,905 7.98% 0 7,000 0.00% 9,511 93,941 11.26% 0 3,300 0.00% 0 1,200 0.00% 0 2,000 0.00% 350 2,880 13.83% 1,495 25,697 6.18% 0 18,000 0.00% 0 750 0.00% 1,900 7,660 32.99% 327 4,676 7.52% 45,916 45,916 0.00% 0 6,000 0.00% 55 2,103 2.69% (25,480) 10,510 (70.80%) (1,160) 71,315 (1.60%) 700 4,500 18.42% (8,000) 7,500 (51.61%) 0 1,100 0.00% 0 5,800 0.00% 0 2,500 0.00% 0 2,000 0.00% 0 11,800 0.00% (325) 12,600 (2.51%) 0 600 0.00% 0 4,500 0.00% 215 4,505 5.01% 654 . 17,192 3.95% 0 816 0.00% (748) 1,463 (33.83%) (1 ,500) 1,500 (50.00%) (4,450) 0 (100.00%) 53,893 847,229 6.79% (107) (11,000) 0.98% 0 (42, 100) 0.00% 1,000 0 (100.00%) City of Pickering 2016 Approved Final Background Information 2744 Museum Expenditures 2744.1100.0000 . Salaries & Wages Base Salaries and Wages Increase in hours (764) for Museum Program Assistant part-time position for additional sponsorship activity. Funded from an increase in budgeted sponsorship revenue and a reduction in building repairs and maintenance expenditures. Total2744.1100.0000 Salaries & Wages 2744.1200.0000 Overtime To meet service level/workload commitments Total 2744.1200.0000 Overtime 2744.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to increase in hours (764) for Museum Program Assistant part-time position for additional sponsorship activity. Total 2744.1400.0000 Employer Contributions 2744.1900.0000 Uniforms Repair and Replacement of Costumes Costumes & protective equipment for volunteers Total 2744.1900.0000 Uniforms 2744.2110.0000 Travel Parking & Mileage Total2744.2110.0000 Travel 2744.2122.0000 Freight,Express & Cartage Shipment of artefacts, steam engines or displays Total 2744.2122.0000 Freight,Express & Cartage 2744.2131.0000 Cellular Phones Cell phone charges. Motorola Radios (Replacement) Total2744.2131.0000 Cellular Phones 2744.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Total 2744.2140.0000 Telephones 2744.2210.0000 Advertising Print, Online, On Air Advertising; Tourism Signage and Display; Promotional Goods Total 2744.2210.0000 Advertising 2744.2211.0000 Tr Shows,Exhib.& Displays Supplies and materials for temporary exhibits and displays, enlargements, lettering, folios Total2744.2211.0000 Tr Shows,Exhib.& Displays 2744.2340.0000 Seminars & Education Canadian Association of Conservators 233 Run Date: 4/13/16 3:58PM 2016 Budget 442,397 23,508 465,905 7,000 7,000 89,678 4,263 93,941 2,300 1,000 3,300 1,200 1,200 2,000 2,000 2,080 800 2,880 25,697 25,697 18,000 18,000 750 750 1,350 City of Pickering 2016 Approved Final Background Information 2744 Museum High FIVE Quality Assurance Program -new staff OMA (Ontario Museums Association) Conference -Coordinator, Museum Operations Harrisburg Conference -Event & Volunteer Programmer Defibrillator Training & Certification -Various staff Health & Safety Training -Maintenance person and applicable Museum volunteers Total2744.2340.0000 Seminars & Education 2744.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2744.2370.0000 Insurance Premium 2744.2392.0000 Consulting & Professional Consulting Services (as per the 2015 Hazard Assessment Report) Architectural Consulting Services Geotechnical of new land for Visitor Centre Fire safety plans Blacksmith Shop Structural Review-PO# 150726 Total 2744.2392.0000 Consulting & Professional 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Very important volunteer night and appreciation event to cover food, pins, entertainment & awards for volunteers, roast evenUvolunteer appreciation night Total 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2744.2395.0000 Memberships Run Date: 4/13/16 3:58 PM 2016 Budget 210 1,000 600 2,000 2,500 7,660 4,676 4,676 15,000 10,000 15,000 5,000 916 45,916 6,000 6,000 Ancestry.ca 630 York-Durham Association of Museums & Galleries Canadian Museum Association Ontario Museum Association Ontario Historical Society Culinary Historians Membership York Pioneer Newsletter American Association of State & Local History Total 2744.2395.0000 Memberships 2744.2399.0000 Outside Agency Services Gas and Steam Barn area plus restoration projects, boiler inspections Security Patrol Services· Base Hospital Support D~fibrillation Program Defibrillator monitoring contract Miller Waste Green Waste pick up Total 2744.2399.0000 Outside Agency Services 2744.2435.0000 Building Repairs & Mainte · Daily maintenance supplies and materials for building repairs Environmental monitoring & water treatment 234 25 800 400 78 30 25 115 2,103 1,200 5,620 1,450 440 1,800 10,510 14,000 5,500 City of Pickering 2016 Approved Final Background Information 2744 Museum Routine plumbing and electrical services and repairs General building repairs Window, door and lock repair/replacement Museum Sign Replacement Pest control Chimney sweeping & inspections Plaster & painting of heritage buildings Fire & Security Alarm Monitoring HVAC Maintenance & Repairs Ramp Replacement (accessibility upgrade) Total 2744.2435.0000 Building Repairs & Mainte 2744.2457.0000 Vehicle-Repairs & Maint Vehicle-Repair and Maintenance Total2744.2457.0000 Vehicle-Repairs & Maint 2744.2478.0000 Misc.Equipment Repairs & Daily maintenance supplies and restoration for Woodwrights to include decks, ramps, boardwalks, and wagons Total 2744.2478.0000 Misc.Equipment Repairs & 2744.2479.0000 Sfwr/Hdwr MaintContracts Maintenance -Museum -Past Perfect Total 2744.2479.0000 Sfwr/Hdwr Maint Contracts 2744.2480.0000 Antiques-Repairs & Maint Conservation & restoration materials, on ·going repairs and restoration of artefacts in collection Reproduction window coverings Research Materials Total 2744.2480.0000 Antiques-Repairs & Maint 2744.2482.0000 Grounds Upkeep Annuals, perennial, seeds, vegetable plants, crushed stone for pathways and calcium chloride for driveway Road & Grounds repairs Total 2744.2482.0000 Grounds Upkeep 2744.5300.0000 Stationery & Office Suppl General office supplies Total 2744.5300.0000 Stationery & Office Suppl 2744.5320.0000 Program Supplies On Site Program supplies WWI Education Day (offset by revenue) Total 2744.5320.0000 Program Supplies 2744.5340.0000 Supplies-Spec.Events/Ba History in action Saturdays Spirit Walk 235 Run Date: 4/13/16 3:58 PM 2016 Budget 4,200 3,300 3,000 4,000 4,900 915 20,000 4,500 2,000 . 5,000 71,315 4,500 4,500 7,500 7,500 1,100 1,100 4,700 800 300 5,800 500 2,000 2,500 2,000 2,000 8,800 3,000 11,800 3,000 2,300 City of Pickering 2016 Approved Final Background Information 2744 Museum Halloween Harvest Christmas in the Village, Winter in the Woods General Events Supplies Total2744.5340.0000 Supplies-Spec.Events/Ba 2744.5345.0000 Antique Purchases Reproduction items for programming artefacts for the Collection Total 2744.5345.0000 Antique Purchases 2744.5400.0000 Gift Shop/Plaques Retail Merchandise for Gift Shop Display and Sales supplies Snack Bar Supplies Total 2744.5400.0000 Gift Shop/Plaques 2744.5520.0000 Utilities-Gas Budget based on 2015 actuals Total 2744.5520.0000 Utilities-Gas 2744.5530.0000 Utilities-Hydro Budget based on 2015 actuals and rate increase in 2016 Total 2744.5530.0000 Utilities-Hydro 2744.5540.0000 Utilities-Oil To 'purchase fuel for the heater in the schoolhouse Total 2744.5540.0000 Utilities-Oil 2744.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 808 litres @ $.98/litre Fuel: Diesel 217 litres @ $1.02/litre Oil changes ·and tires Total 2744.5900.0000 Gas, Oil, Tires Etc. 2744.5902.0000 Supplies & Tools Gardening supplies Grounds Tools Total 2744.5902.0000 Supplies & Tools Total Expenses Revenues 1610.2744.0000 Fed Grnts-Museum Program Grant-Federal Total1610.2744.0000 Fed Grnts-Museum 1623.2744.0000 Ont Grant-Museum Museum Operating Grant Summer Experience Program Rural Summer Jobs Total1623.2744.0000 Ont Grant-Museum 236 Ruri Date: 4/13/16 3:58 PM 2016 Budget 2,400 2,500 2,400 12,600 600 600 1,500 500 2,500 4,500 4,505 4,505 17,192 17,192 816 816 792 221 450 1,463 500 1,000 1,500 847,229 (11 ,000) (11 ,000) (39,000) (2,600) (500) (42, 100) City of Pickering 2016 Approved Final Background Information 2744 Museum 1911.27 44.0000 Trsf frm Res-Museum Funding for Blacksmith Shop Structural Review Total1911.2744.0000 Trsffrm Res-Museum 2744.9910.0000 Gift Shop Retail purchases: Jan/May July/ AugusUSept Oct.! Nov./Dec. Total2744.9910.0000 Gift Shop 2744.9915.0000 Snack Bar Gift Shop· Snack Bar Tea Room (sp. events & weekends) Total2744.9915.0000 Snack Bar 2744.9920.0000 Admissions-Public & Edu Admissions during Special Events On Site Education Programs for Spring On Site Education Programs for Fall General Admissions/ Kids in the Village/History in Action Spirit Walk Season's Pass WWI Education Day Total 2744.9920.0000 Admissions-Public & Edu 2744.9933.0000 Rentals-Mtg. Room/Publi Rentals--various supplies I artefacts Weddings in the church 10@ $200 Film/ Photography rental , (3 rentals) Redman House rentals Grounds Rentals Total 2744.9933.0000 Rentals-Mtg. Room/Publi 2744.9955.0000 Programs Outreach Programs Public workshops & programs Total 2744.9955.0000 Programs 2744.9977.0000 Donations Donations & Donation Box Total 27 44.9977.0000 Donations 2744.9990.0000 Other Revenue Sponsorship Marketing Partnerships Increase in revenue to be generated from new Coordinator, Marketing Partnerships contract position Total 2744.9990.0000 Other Revenue 237 Run Date: 4/13/16 3:58PM 2016 Budget (916) (916) (2,800) (3,500) (1 '700) (8,000) {2,400) (1,000) {3,400) {3,000) (52,000) (35,600) (7,500) (6,600) {2,300) {3,000) (11 0,000) {2,000) {2,700) (12,400) (1 ,000) (1 ,000) (19,100) (1 ,000) (9,000) (10,000) (750) (750) {5,500) (15,000) (20,500) 2744 Museum Total Revenues Net Expenses City of Pickering 2016 Approved Final Backg,round Information 238 Run Date: 4/13/16 3:58PM 2016 Budget (225,766) 621,463 Engineering Services -Admin. 2014 Actuals Expenditures Salaries & Wages 1,364,859 Overtime 14,543 Employer Contributions 360,318 Uniforms 1,090 Travel 1,927 Cellular Phones 6,416 Telephones 8,434 I Subscription & Publications 634 Seminars & Education 4,342 Insurance Premium 16,671 Ins. Deductible 0 Consulting & Professional 122,526 Recpt, Prom & Sp Events 0 Memberships 4,207 Photo, Mapping, Printing 3,463 Veh -Repairs & Maintenance 4,216 Mise Equip Repairs 0 Software/Hardware Maintenance Cor · 1,277 Rental Mise Equip 4,210 Stationery & Office Supplies 2,915 Forms 621 Gas,· Oil Tires 3,776 Supplies & Tools 20 System & Software Upgrades 0 Misc .. Equipment 7,859 Total Expenditures 1,934,324 Revenues Other Revenue (205,236) Total Revenues (205,236) Transfers from Reserves & R.F. Transfer from Reserve (143,823) Trans. from Continuing Studies Res. (75,862) Transfer from Reserve Fund ' 0 Total Transfers (219,685) Net 1,509,403 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 1,052,394 1,179,658 23,367 16,000 277,325 331,269 1,218 1,500 538 1,600 4,585 6,200 5,447 7,466 517 1,000 2,973 7,025 9,670 14,900 0 2,000 25,500 93,000 94 200 5,014 5,700 3,860 3,000 9,831 6,000 0 200 1,277 9,650 2,833 3,400 2,652 2,700 0 200 7,367 3,947 134 150 0 5,000 0 0 1,436,596 1,701,765 (8,407) (61 ,614) (8,407) (61,614) (95,428) (95,428) (159,226) 0 0 (49,500) (254,654) (144,928) 1,173,535 1,495,223 249 Run Date: 4/14/16 2:29PM ·~~-~Sttj~~--2~16 ~<;;;~·-_·: .: ~~':'}:. :~:.~k~1~1.~;;f{. ",,' \~~'> l!N'~t':'' '·-;ow ;· ~~,;~ ' ':t:~~<~~··:-,· i~i~~·~~,~~t{ INC./DEC. · .: '!i"AP!lrovei:l•. · · :·: N_·j:~ff;~~ '_::' _. _:~ .. ~~~'t:1<:;~·~:fP:~~-: J' Fin¥tisi1(l"'iit;J: '.--~·-f-.:... ... ·--,.~-~~ ......... 9 .... ~ ·-· 80,727 1,260,385 6.84% 3,000 19,000 18.75% 14,432 345,701 4.36% 0 1,500 0.00% (600) 1,000 (37.50%) 0 6,200 0.00% (1 ,496) 5,970 (20.04%) (250) 750 (25.00%) (300) 6,725 (4.27%) (1 ,000) 13,900 (6.71%) 0 2,000 0.00% (17,010) 75,990 (18.29%) 0 200 0.00% (1 ,220) 4,480 (21.40%) 500 3,500 16.67% 0 6,000 0.00% 0 200 0.00% 0 9,650 0.00% 0 3,400 0.00% 0 2,700 0.00% 0 200 0.00% 2,461 6,408 62.35% 0 150 0.00% 13,000 18,000 260.00% 0 0 0.00% 92,244 1,794,009 5.42% 58,624 (2,990) (95.15%) 58,624 (2,990) (95.15%) (1 ,613) (97,041) 1.69% 0 0 0.00% (15,000) (64,500) 30.30% (16,613) (161,541) 11.46% 134,255 .,, :'' 1,629.~:78: I. c I •· s;913o/o': City of Pickering 2016 Approved Final Background Information 2290 Engineering Services -Admin. Expenditures 2290.11 00.0000 Salaries & Wages Base Salaries and Wages New Technician, Asset Management full time position-Start date April1, 2016 New Engineering Utility Coordination Technician term position (17 wks X 40 hrs = 680 hrs) Total2290.1100.0000 Salaries & Wages 2290.1200.0000 Overtime Design and Construction Traffic and Engineering (Special Events and Data Collection) Streetlight Inspections Total 2290.1200.0000 Overtime 2290.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to new Technician, Asset Management full time position -Start date April 1, 2016 Benefits related to new Engineering Utility Coordination Technician term position Total 2290.1400.0000 Employer Contributions 2290.1900.0000 Uniforms As per the Collective Agreement, Personal Protective Equipment Total 2290.1900.0000 Uniforms 2290.2110.0000 Travel Parking & Mileage Total2290.2110.0000 Travel 2290.2131.0000 Cellular Phones Smartphone and Tablet Charges -Director, Engineering & Public Works, Smartphone Charges: Manager, Capital Projects & Infrastructure, Senior Coordinator, Capital Projects, Coordinator, Roads & Infrastructure Maintenance Contracts, Coordinator, Forestry Management & Sr. Coordinator, Parks & Landscape Cell Phones Total 2290.2131.0000 Cellular Phones 2290.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2290.2140.0000 Telephones 2290.2220.0000 Subscriptions & Publicati Reference material, standards, regulations, AutoCad publications, safety legislations, traffic & transportation publications Total 2290.2220.0000 Subscriptions & Publicati 2290.2340.0000 Seminars & Education Business Related Seminars & Workshops· Ontario Traffic Council Workshops (Coord. Traffic Oper. & Coord. Transp. Eng) 250 Run Date: 4/13/16 3:59 PM 2016 Budget 1, 199,107 49,072 12,206 1,260,385 13,000 3,000 3,000 19,000 331,223 13,500 978 345,701" 1,500 1,500 1,000 1,000 1,200 4,000 1,000 6,200 5,970 5,970 750 750 500 .500 City of Pickering 2016 Approved Final Background Information 2290 Engineering Services -Admin. Run Date: 4/13/16 3:59PM IPM Symposium -Coord, Forestry Management ISAO Conference (Ottawa) -Coord, Forestry Management Municipal Certified Arborist (level above certified arborist) AutoCad Civil 3D Grading (Technician, Canst. & Design) Ontario Good Roads Association -Managing Data for Municipal Assets (Mgr. Capital Projects & Infrastructure and Senior Coord. Design & Asset Management) Total 2290.2340.0000 Seminars & Education 2290.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2290.2370.0000 Insurance Premium 2290.2371.0000 Insurance Deductible Insurance Deductible Total 2290.2371.0000 Insurance Deductible 2290.2392.0000 Consulting & Professional Centralized Collision Reporting Program (shared services with Region of Durham) Annual Average Daily Traffic (AADT) Count Program Pre-Engineering -Soils Investigation, Surveys & Utility Locates for Capital Works Projects Traffic Impact Study Guidelines (90% DC Funded) Integrated Transportation Master Plan R.F.P. preparation (90% DC Funded) Seaton Master School/Park Joint Use Program -PO# 150265 (funded 100% from Developers) Total 2290.2392.0000 Consulting & Professional 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Miscellaneous Meetings I Functions I Promotional Events Total 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2290.2395.0000 Memberships Association of Professional Engineers of Ontario (2) -Director Eng & Public Works, Coordinator, Transportation Engineering Association of Technicians & Technologists-(6) Manager, Capital Projects & Infrastructure, Senior Coord., Capital Projects, Tech, Constr. & Design. (2), Coord. Traffic Operations, Coord. Roads & Infrastructure Contracts Municipal Engineers Association -Director, Eng & PW Ontario Association of Landscape Architects -Senior Coordinator, Parks & Landscape Development Ontario Municipal Management Institute-Manager, Capital Projects & Infrastructure, Senior Coordinator, Capital Projects Association of Road Supervisors-Senior Coordinator, Capital Projects Canadian Association of Certified Planning Technicians (Technician, Constr. & Design) CPTED Ontario Membership -Senior Coordinator, Landscape & Parks Development Institution of Transportation Engineers -Coord. Traffic Oper. Ontario Traffic Council (City Membership) 251 2016 Budget 300 800 200 . 825 3,600 6,725 13,900 13,900 2,000 2,000 3,000 5,000 10,000 20,000 35,000 2,990 75,990 200 200 500 1,320 100 620 250 190 200 50 300 600 '----- City of Pickering 2016 Approved Final Background Information 2290 Engineering Services -Admin. International Society of Arboriculture-Coord, Forestry Management Society of Municipal Arborists-Coord, Forestry Management Total 2290.2395.0000 Memberships 2290.2396.0000 Photo, Mapping, Printing Plotting (cartridges), colour printing, oversize scanning Total 2290.2396.0000 Photo,Mapping,Printing 2290.2457.0000 Vehicle-Repair & Maintena Repairs to Division's utility vehicles (6) Total 2290.2457.0000 Vehicle-Repair & Maintena 2290.2478.0000 Misc.Equipment Repairs & Traffic counting classifier and portable speed message board. Total 2290.2478.0000 Misc.Equipment Repairs & 2290.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance -Traffic Engineering Software (TES) License Upgrade Maintenance -Adobe Acrobat Pro Upgrades (x3) Maintenance-Corel Desktop Publishing Upgrades (x4) Maintenance -Synchro Upgrade (x1) Maintenance -Auto Turn Upgrades (x2) Maintenance-HP DesignJet T71 00 Plotter Total 2290.2479.0000 Sfwr/Hdwr Maint Contracts 2290.2678.0000 Mise Equipment Rentals Miscellaneous equipment rentals Vehicle for sidewalk inspections/streetlights inspections (term employees) Total 2290.2678.0000 Mise Equipment Rentals 2290.5300.0000 Stationery & Office Suppl General office supplies Total 2290.5300.0000 Stationery & Office Suppl 2290.5302.0000 Forms Material testing forms Total 2290.5302.0000 Forms 2290.5900.0000 Gas, Oil, Tires Etc. Fuel: 6,080 litres@ $.98/litre Oil changes and tires, vehicle washes Total 2290.5900.0000 Gas, Oil, Tires Etc. 2290.5902.0000 Supplies & Tools Various sundry items such as spray paint, small tools, traffic counter tubes, radar gun, pond monitoring supplies Total 2290.5902.0000 Supplies & Tools 2290.5974.0000 Sfwr/Hdwr Maint Contracts New ESRI ArcMap Seat License New ESRI Arch GIS Concurrent License (funded 100% from FGT) 252 Run Date: 4/13/16 3:59PM 2016 Budget 275 75 4,480 3,500 3,500 6,000 6,000 200 200 1,400 750 1,000 2,500 2,000 2,000 9,650 200 3,200 3,400 2,700 2,700 200 200 5,958 450 6,408 150 150 5,000 13,000 2290 Engineering Services -Admin. City of Pickering 2016 Approved Final Background Information Total 2290.5974.0000 Sfwr/Hdwr Maint Contracts 2290.5978.0000 Misc. Equipment Stormwater Facility Monitoring Program equipmenUsupplies (various items such as pressure transducers and loggers, weirs and stilling wells, water samplers and loggers, rain gauge and logger, secchi disk, water sampling analysis and bottles) (Funded by developers) Transfer to 2613 Total 2290.5978.0000 Misc. Equipment Total Expenses Revenues 1910.7048.2290 Trsf Seaton Dev R-MPE Funding for one position-from Seaton App Fees (Technician, Design & Construction) Total1910.7048.2290 Trsf Seaton Dev R-MPE 1920.2290.0000 Trsffrm RF-MPE Traffic Impact Study Guidelines (90% DC Funded) Integrated Transportation Master Plan (ITMP) (90% DC Funded) Federal Gas Tax funding for new ESRI ArchGIS Concurrent License Total1920.2290.0000 Trsf frm RF -MPE 2290.9990.0000 Mise Income Funded from Developers 100% -Seaton Master School/Park Joint Use Program Total 2290.9990.0000 Mise Income Total Revenues Net Expenses 253 Run Date: 4/13/16 3:59 PM 2016 Budget 18,000 25,000 (25,000) 0 1,794,009 (97,041) (97,041) . (18,000) (31 ,500) (15,000) (64,500) (2,990) (2,990) (164,531) 1,629,478 2230 Crossing Guards Expenditures 2230.2370.0000 Insurance Premium Insurance premium cost allocation City of Pickering 2016 Approved Final Background Information Total 2230.2370.0000 Insurance Premium 2230.2399.0000 Outside Agency Services School Crossing Guard Program as per Tender T-8-2015 (Year 1 of 2) Total 2230.2399.0000 Outside Agency Services ·Total Expenses Total Revenues Net Expenses 255 Run Date: 4/13/16 3:59PM . 2016 Budget 2,833 2,833 508,800 508,800 511,633 0 511,633 Water Resources & Development Services 2014 Actuals Expenditures Salaries & Wages 431,503 Overtime 9,846 Employer Contributions 114,296 Uniforms 1,566 Travel 1,215 Cellular Phones 5,714 Telephones 3,683 Subscription & Publications 0 Seminars & Education 2,807 Insurance Premium 14,545 Ins. Deductible 0 Consulting & Professional 0 Recpt, Prom & Sp Events 0 Memberships 512 Roads Repair & Mtce 21,931 Veh -Repairs & Maintenance 2,682 Mise Equip Repairs 0 Software/Hardware Maintenance Cor 0 Stationery & Office Supplies 0 Gas, Oil Tires 6,008 Supplies & Tools 6,399 Minor Furniture & Fixtures 0 System & Software Upgrades 0 Misc. Equipment 0 Total Expenditures 622,707 Revenues Sale of Serv-Dev Cntrl (129,289) Other Mise Revenue (21,036) Total Revenues (150,325) Transfers from Reserves & R.F. Transfer from Reserve 0 Trans. from Continuing Studies Res. 0 Total Transfers 0 Net 472,382 City of Pickering 2016 · Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 859,888 919,734 13,075 17,560 232,746 254,700 1,339 2,000 1,437 2,000 4,855 6,200 4,424 5,866 0 1,000 4,392 7,333 14,583 14,694 0 1,000 0 243,500 0 0 1,916 2,840 11,257 25,000 2,923 3,500 1,588 3,500 3,134 5,200 1,879 1,800 4,717 6,168 90' 3,150 0 0 0 2,400 0 50,000 1,164,243 1,579,145 (435,325) (352,500) (16,687) (80,000) (452,012) (432,500) (106,005) (106,005) 0 (73,500) (106,005) ' (179,505) 606,226 967,140 256 Run Date: 4/14/16 2:30PM .. INC./DEC. . . 106,224 1,025,958 11.55% (6,560) 11,000 (37.36%) 41,885 296,585 16.44% (500) 1,500 (25.00%) (500) 1,500 (25.00%) 600 6,800 9.68% (815) 5,051 (13.89%) (750) 250 (75.00%) 1,417 8,750 19.32% (200) 14,494 (1.36%) 0 1,000 0.00% 49,500 293,000 20.33% 200 200 0.00% 720 3,560 25.35% (5,000) 20,000 (20.00%) (1 ,000) 2,500 (28.57%) (3,000) 500 (85.71%) ,(800) 4,400 (15.38%) (1 ,000) 800 (55.56%) (741) 5,427 (12.01%) 1,850 5,000 58.73% 1,600 1,600 0.00% (900) 1,500 (37.50%) (50,000) 0 (100.00%) 132,230 1,711,375 8.37% (72,000) (424,500) 20.43% (68,000) (148,000) 85.00% (140,000) (572,500) 32.37% (224,727) (330,732) 212.00% 73,500 0 (100.00%) (151,227) (330,732) 84.25% (158,997) ,,,; > ~: 80~J43 ~ I h:::(16:#"ia) City of Pickering 2016 Approved Final Background Information 2613 Water Resources & Development Services Expenditures 2613.1100.0000 Salaries & Wages Base Salaries and Wages New Supervisor, Development Services full time position -Start date April1, 2016 Total 2613.1100.0000 Salaries & Wages 2613.1200.0000 Overtime Development Review Servicing Inspection Confined Space Inspection Complaints I Site Visits Water Resources Total 2613.1200.0000 Overtime 2613.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to new Supervisor, Development Services full time position -Start date April 1, 2016 Total2613.1400.0000 Employer Contributions 2613.1900.0000 Uniforms· As per the collective agreement Total 2613.1900.0000 Uniforms 2613.2110.0000 Travel Mileage and Parking Total 2613.2110.0000 Travel 2613.2131.0000 Cellular Phones Cell Phones - 3 Charges for 8 Smartphones-Div. Head, Water Res. & Dev. Serv., Supervisor. Dev .. Services, Water Resource Engineer, Dev. Eng., Sr. Coord. Dev. Services and 3 Inspectors ·Total 2613.2131.0000 Cellular Phones 2613.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Total 2613.2140.0000 Telephones 2613.2220.0000 Subscriptions & Publicati Development Services . Total 2613.2220.0000 Subscriptions & Publicati 2613.2340.0000 Seminars & Education General Education Assistaflce and Various Seminars and Workshops First Aid/CPR-C Recertification--(1 0 staff@ $50.00 each) Courses related to Certified Inspector of Sediment & Erosion Control (CISEC) and exam fee for 3 Inspectors, Sr. Coord. Dev. Services & 2 Coordinator, Development Approvals 257 Run Date: 4/13/16 3:59 PM 2016 Budget 962,883 63,075 1,025,958 3,000 3,000 1,000 1,000 3,000 11,000 277,835 18,750 296,585 1,500 1,500 1,500 1,500 600 6,200 6,800 5,051 5,051 250 250 400 500 1,500 City of Pickering 2016 Approved Final Background Information 2613 Water Resources & Development Services TRIECA 2016 Workshop for 3 Inspectors, Sr. Coord. Dev. Services, Water Res. Eng. & Coord. Water Res. OGRA Storm Sewer Design -Coord. Dev. Servs. PCSWMM Training Course for Sr. Water Res. Eng., Coord. Water Resources Managing People Essentials -Water Resources Engineer Managing People Essentials Advanced -Dev. Eng. Total 2613.2340.0000 Seminars & Education 2613.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2613.2370.0000 Insurance Premium 2613.2371.0000 Insurance Deductible Insurance Deductible Total 2613.2371.0000 Insurance Deductible 2613.2392.0000 Consulting & Professional Stormwater Facility Monitoring Program/Study (funded by Developers) Claremont Drainage Plan (partially funded by Region of Durham) -yr 1 of 2 Amberlea Creek -Post Construction Monitoring Program -year 1 of 3 Total 2613.2392.0000 Consulting & Professional 2613.2394.0000 Rec/Prom & Spc Evt!Gen PR Miscellaneous Meetings/Functions/Promotional Events Total2613.2394.0000 Rec/Prom & Spc Evt/Gen PR 2613.2395.0000 Memberships Assn. of Technicians & Technologists--5 staff CISEC 6 staff Association of Professional Engineers of Ontario, PEO-Div. Head, Water Res. & Dev. Ser., Supervisor, Dev. Ser., Dev. Eng., Water Resources Eng., Coord. Water Res. International Erosion Control Association -Sr. Coord. Dev. Serv. Municipal Engineers Association -Div. Head, Water Res. & Dev. Serv. OACETT -Professional Practice Exam -Coord. Dev. Approvals Total 2613.2395.0000 Memberships 2613.2407.0000 Road Maintenance Curb Cuts, Newspaper Pads and Sidewalk Repairs Total 2613:2407.0000 Road Maintenance .. 261.3.2457.0000 Vehicle-Repair & Maintena Repairs to four department utility vehicles Total 2613.2457.0000 Vehicle-Repair & Maintena 2613.2478.0000 Misc.Equipment Repairs & Repairs and annual maintenance to confined space equipment. Total 2613.2478.0000 Misc.Equipment Repairs & 2613.2479.0000 Sfwr/Hdwr Maint Contracts 258 '.-_--- Run Date: 4/13/16 3:59PM 2016 Budget 2,700 1,350 1 '100 600 600 8,750 14,494 14,494 1,000 1,000 78,000 200,000 15,000 293,000 200 200 1,100 660 1,250 200 100 250 3,560 20,000 20,000 2,500 2,500 500 500 I_----- ·city of Pickering 2016 Approved Final Background Information 2613 Water Resources & Development Services Run Date: 4/13/16 3:59 PM Maintenance -PCSWMM Professional 2D License Annual Upgrade (x2) Total 2613.2479.0000 Sfwr/Hdwr Maint Contracts 2613.5300.0000 Stationery & Office Suppl Office supplies - 4 staff Total 2613.5300.0000 Stationery & Office Suppl 2613.5900.0000 Gas, Oil, Tires Etc. Fuel -Unleaded 5,079 litres @ $.98/litre Oil changes tires, and vehicle washes Total 2613.5900.0000 Gas, Oil, Tires Etc. 2613.5902.0000 Supplies & Tools Confined space entry equipment & various sundry items (i.e. self retracting lifeline) Total2613.5902.0000 Supplies & Tools 2613.5973.0000 Furniture & Fixtures File Cabinet (for Division Head, Water Resources & Dev. Services) Chairs replacement Total 2613.5973.0000 Furniture & Fixtures 2613.5974.0000 System & Software Upgrade New Software-Culvert Master Total 2613.5974.0000 System & Software Upgrade Total Expenses Revenues 1429.0001.0001 Eng Design Review Fees Engineering Design Review fees Total1429.0001.0001 Eng Design Review Fees 1429.0001.0002 Dev Inspect Fees-Subdvsns Development Inspection fees for subdivisions · Total1429.0001.0002 Dev Inspect Fees-Subdvsns 1429.0001.0003 Dev Inspect Fee-Site Plan Development Inspection fees for site plans Total1429.0001.0003 Dev Inspect Fee-Site Plan 1429.0001.0004 Development Inspect Fees-Monthly/Direct Billed Development Inspection fees for monthly and direct billed accounts Total1429.0001.0004 Development Inspect Fees-Monthly/Direct Billed 1429.0002.0000 Topsoi/Fill Permits Topsoil/Fill Permits Total1429.0002.0000 Topsoi/Fill Permits .1429.0003.0000 Mise/General Sale of Serv City's component of fees associated with Ministry of Environment & Climate Change Environmental Compliance Approval for storm sewer installation related to development and residential lot grading fee· 259 2016 Budget 4,400 4,400 800 800 4,977 450 5,427 5,000 5,000 1,000 600 1,600 1,500 1,500 1,711,375 (200,000) (200,000) (75,000) (75,000) (50,000) (50,000) (30,000) (30,000) (30,000) (30,000) (17,000) City of Pickering 2016 Approved Final Background Information 2613 Water Resources & Development Services Run Date: 4/13/16 3:59PM Total1429.0003.0000 Mise/General Sale of Serv 1429.0004.0000 Pool Enclosure Permits Pool Enclosure Permits Total1429.0004.0000 Pool Enclosure Permits 1429.0005.0000 Municipal Consent Fees Revenue from Telecommunication Companies for Municipal Consent & Occupancy of Right of . Ways Total1429.0005.0000 Municipal Consent Fees 1910.7021.2613 Frm Rate Stblz R-Dev Serv Funding for Claremont Drainage Plan -yr 1 of 2 Total1910.7021.2613 Frm Rate Stblz R-Dev Serv 1910.7048.2613 Trsf Seaton Dev R-Dev Srv Funding for two positions-from Seaton App Fees (Coordinator, Water Resources and Supervisor, · Development Services) Total1910.7048.2613 Trsf Seaton Dev R-Dev Srv 2613.9990.0000 Other Revenue Curb Cuts I Newspaper Pads I Sidewalk Repairs Funding from Developers (Stormwater Facility Monitoring Program/Study) Funding from Region of Durham (Claremont Drainage Plan -yr 1 of 2) Total 2613.9990.0000 other Revenue Total Revenues Net Expenses 260 2016 Budget (17,000) (7,500) (7,500) (15,000) (15,000) (150,000) (150,000) (180,732) (180,732) (20,000) (78,000) (50,000) (148,000) (903,232) 808,143 Public Works 2014 Actuals Expenditures Salaries & Wages 5,209,558 Overtime 362,832 Employer Contributions 1,299,881 Uniforms 65,777 Travel 778 Freight, Express & Cartage 1,064 Environmental Charges 87 Cellular Phones 14,901 Telephones 25,974 Subscription & Publications 275 Seminars & Education 15,196 Insurance Premium 347,351 Ins. Deductible 60,489 Consulting & Professional 56,305 Recpt, Prom & Sp Events 7,640 Memberships 6,131 Photo, Mapping, Printing 0 . Outside Agency Serv 325,412 Rpr & Mnt -Winter Control 849,575 Rpr & Mnt-Contract Services 609,141 Rpr Main. Maint Mater 502,952 Highway Aids-Repair Maint. 153,755 Parks Rep,airs & Maintenance 93,845 Build Repairs & Mtce 399,946 Tree Maintenance 240,988 Lighting & Repair Maint. 18,131 Veh -Repairs & Maintenance 439,576 Mise Equip Repairs 844,941 Software/Hardware Maintenance Cor 2,681 Grounds Upkeep 531,258 Building Rentals 50,695 Rental Mise Equip 117,822 Stationery & Office Supplies 1,930 Forms 2,371 Program Supplies 81,947 Utilities -Water 26,161 Utilities -Gas 19,942 Utilities -Hydro 894,174 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 5,399,097 5,765,219 288,612 310,310 1,380,158 1,485,374 71,783 66,110 832 1,150 1,333 1,050 360 0 16,078 16,250 24,594 25,978 39 800 17,548 26,680 344,047 348,929 47,082 39,000 23,570 130,000 7,117 7,100 6,616 7,440 0 200 55,545 69,200 619,906 1oo:ooo 716,138 779,000 579,128 520,000 143,035 228,500 119,063 98,000 400,642 335,073 241,459 225,000 30,835 20,000 365,382 351,250 863,910 893,000 5,732 6,600 441,496 475,500 47,657 50,000 104,603 137,800 2,518 2,000 3,994 4,000 55,036 80,000 35,319 31,082 16,420 19,800 999,793 1,006,330 261 Run Date: 4/13/16 3:00PM INC./DEC. ~5-:)i:~1~:.~{Kl.r··· •.:.o;. c· GE/ ·~· ;-;;,,~:-~~~.~··:·· '·=· 117,142 5,882,361 2.03% 2,250 312,560 0.73% 57,819 1,543,193 3.89% 400 66,510 0.61% 0 1,150 0.00% 0 1,050 0.00% 500 500 0.00% 0 16,250 0.00% 510 26,488 1.96% (200) 600 (25.00%) 4,470 31,150 16.75% (3,800) 345,129 (1.09%) 0 39,000 0.00% ' (17,097) 112;903 (13.15%) 350 7,450 4.93% 240 7,680 3.23% 0 200 0.00% (4,400) 64,800 (6.36%) (45,000) 655,000 (6.43%) 0 779,000 0.00% 35,000 555,000 6.73% (35,000) 193,500 (15.32%) 22,000 120,000 22.45% 22,300 357,373 6.66% (25,000) 200,000 (11.11%) 5,000 25,000 25.00% 1,500 352,750 0.43% (58,000) 835,000 (6.49%) 4,500 11,100 68.18% (100,500) 375,000 (21.14%) 5,000 55,000 10.00% (23,000) 114,800 (16.69%) 0 2,000 0.00% (1 ,000) 3,000 (25.00%) 100,000 180,000 125.00% 9,210 40,292 29.63% (2,010) 17,790 (10.15%) 98,633 1,104,963 9.80% Public Works 2014 Actuals Small Tools 6,696 Gas, Oil Tires 565,289 Fertilizer, Grass Etc. 21,440 Supplies & Tools 12,514 Shop Supplies 44,221 Minor Furniture & Fixtures 0 System & Software Upgrades 0 Hardware Replacements 0 Misc. Equipment 7,948 Other Minor-Fixed Assets 197,450 Taxes Tenant 326,838 Total Expenditures 14,863,878 Revenues Sale of Services -Public Works (1 00,599) Other Agency Grts (1!;),569) Vending Machines (378) Rentals (44,905) Other Mise Revenue (228,689) Netted Revenue (406,902) Total Revenues (798,042) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Transfer from Reserve Fund (105,284) Total Transfers (105,284) Net 13,960,552 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 9,175 6,000 423,879 549,361 36,060 38,000 12,436 12,000 47,426 45,000 5,274 5,000 22,394 25,000 12,662 15,000 45,224 47,500 227,708 226,000 324,698 330,060 14,643,413 15,562,646 (86,055) (76,624) (28,958) 0 (344) (500) . (135,998) (39,600) (119,899) (74,550) (360,656) (368,350) (731 ,910) (559,624) 0 0 (177,666) (245,000) (177,666) (245,000) 13,733,837 14,758,022 262 Run Date: 4/13/16 3:00PM .A~}tJtlj:i:;"~; ·.:::~:;:~B~~~: .. INC./DEC. ,pP,,,. .. :r,. .•: ., . ~~~;i~~~d~l\ . __ , <'2bJ?<(- 2,000 8,000 33.33% (62,873) 486,488 (11.44%) 5,000 43,000 13.16% 2,000 14,000 16.67% 0 45,000 0.00% 0 5,000 0.00% (25,000) 0 (1 00.00%) (15,000) 0 (100.00%) (1 ,900) 45,600 (4.00%) (31 ,000) 195,000 (13.72%) 3,000 333,060 0.91% 48,044 15,610,690 0.31% 0 (76,624) 0.00% 0 0 0.00% 0 (500) 0.00% (57,700) (97,300) 145.71% 0 (74,550) 0.00% 0 (368,350) 0.00% (57,700) (617,324) 10.31% (22,903.) (22,903) 0.00% 0 (245,000) 0.00% (22,903) (267,903) 9.35% (32,559) ··:-...,--,, 't'··-.·~-·~, ...... ~ ·:· '·"""·t'•'i,o.~: :_,\\ :c f(o.22%> .• ;;;:,;;1.4,725,463t , .. , .. , . ·.·.·.·.·.·.·.·.·.· .·. :: ::<P:it{()(f»l~~~f:i~Q >:: : ::::::<< · · · · · ... . .. . . . ·.·.·.·.·.·.·.·.·.·.· .. . . . . ' . . . . . . . . . . . . . . . . . . ::::2Q16:::::::::::::::::: · ·. . . . . . . . · · . . :::::p:u·blic\Norl<s:<<: . · . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ' . . . . . . . . . . . . . . . . . . . . . . . . . . . . ' . . . ' ' . . · · · .... · ... · .. • ....... ::: ::: :: :::~~rit·rh~ti~1:t;J~t~W9rtf:IY:Gtir:r~r:.i ~~d:gel:ci)~~ge~/::: .. . Expenditures -lncreases/(Decreases) Budget Item 2478 Miscellaneous Equipment Repairs 2482 Grounds Upkeep 2648 Building Rentals 2678 Rental Miscellaneous Equip 5320 Program Supplies 5510 Utilities-Water 5530 Utilities -Hydro 5900 Gas, Oil & Tires 5901 Fertilizer, Grass Etc. 597 4 System & Software Upgrades 5975 Hardware Replacements 5981 Other Minor Assets Total Expenditure Changes Amount Explanation (58,000) Reductions in Roads and Parks equipment repairs to reflect 2015 actual costs. (1 00,500) The budget for the Seniors & Persons with Disabilities Snow Removal program was reallocated to account 5320 -Program Supplies. - 5,000 Increase due to utility cost increase. - (23,000) Decrease due to general reductions to reflect 2015 actuals. 100,000 The budget for the Seniors & Persons with Disabilities Snow Removal program was reallocated to this account. 9,210 Budget based on 2015 actual costs and Durham Region water rate increase for 2016. 98,633 Based on 2015 actual costs and anticipated hydro rate increase for2016. (62,873) Decrease based on 2015 actual expenditures and the reduction in the price of oil. 5,000 Increase in expenditures related to weed control {alternatives to· pesticides) requiring more frequent applications to be effective. (25,000) Decrease due to no new requirements in 2016. The expenditure in 2015 was a one time purchase for road patrol management software/hardware. · (15,000) Decrease due to no new requirements in 2016. The expenditure in 2015 was a one time purchase for parks asset management tablets/software. (31 ,000) Decrease in identified needs in miscellaneous sidewalk and streetlight installations as well as parks fixed assets. $48,044 264 ·: · .:.: ·:: · ... ·. <$.itY.:.<>t:RiA~:6.rmtr<> . . .. . ' :::::::::2()16:::· ... ·.·.·.·.·.·.·.·.·.·.· . >:>:::::::::::.' .. . . . . . . . . · ..• .<<> :::·::::P:i;i~:ii~:\N.()tk.(>:::: :.:.: :-: ::-:. ::--:. ... . . . . . . . ... · · :$u~m~~ 6f)\J~t~w~rt.h}/~uiiehf:~ti~9et"c:tt~n9~~: .. · · · · ·.·. ·: . :: · · Transfers from Reserves & Reserve Funds -(lncreases)/Decreases Budget Item 1911 Transfer from Continuing Studies Reserve Total Transfer Changes Amount Explanation ($22,903) Increase due to transfer of funds to complete Road Needs Study. ($22,903) 266 '.---- Operations Admin 2014 Actuals Expenditures Salaries & Wages 360,984 Overtime 685 Employer Contributions 100,868 Travel 131 Cellular Phones 357 Telephones 3,655 Subscription & Publications 0 Seminars & Education 63 Insurance Premium 3,162 Ins. Deductible 0 Consulting & Professional 0 Recpt, Prom & Sp Events 905 Memberships 0 Outside Agency Serv 0 Build Repairs & Mtce 0 Software/Hardware Maintenance Cor 0 Stationery & Office Supplies 1,930 Utilities -Water 0 Utilities -Gas 0 Utilities-Hydro 0 Minor Furniture & Fixtures 0 Total Expenditures 472,740 Revenues Vending Machines 0 Netted Revenue 0 Total Revenues 0 Transfers from Reserves & R.F. Total Transfers 0 Net 472,740 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 441,715 451,991 1,083 1,500 107,632 131,915 97 250 0 800 3,112 4,266 39 200 672 2,700 3,518 . 3,545 0 2,000 0 0 828 1,000 ·377 840 0 0 0 0 0 0 2,518 2,000 0 0 0 0 0 0 5,274 5,000 566,865 608,007 0 0 0 0 0 0 0 0 566,865 608,007 267 Run Date: 4/14/16 2:30PM '~~:~~~ t~l"'''''' ,,~~i~ ~~-··:·,; INC./DEC. CH r:' ·;"Final 8/fd~etY; ~~~~~1t; '/•;·· ............. ,._~,.;...., .......... ~ .. ~--:~:_". 74,242 526,233 16.43% (500) 1,000 (33.33%) 24,522 156,437 18.59% 0 250 0.00% 0 800 0.00% (783) 3,483 (18.35%) 0 200 0.00% (1 '100) 1,600 (40.74%) 2,400 5,945 67.70% 0 2,000 0.00% 10,000 10,000 0.00% 0 1,000 0.00% 0 840 0.00% 1,050 1,050 0.00% 159,023 159,023 0.00% 350 350 0.00% 0 2,000 0.00% 3,165 3,165 0.00% 17,790 17,790 0.00% 106,105 106,105 0.00% 0 5,000 0.00% 396,264 1,004,271 65.17% (500) (500) 0.00% (175,350) (175,350) 0.00% (175,850) (175,850) 0.00% 0 0 0.00% 220,414 ·:.~'·''j(,:';::.:··•azsi4z1·~ -I!:'"·~·'· f;~'i"-~""'''ili~~ '(tt;;fJ'".l'. .} :_;~·,~\~}:3!ii25%: City of Pickering 2016 Approved Final Background Information 2500 Operations Admin Expenditures 2500.1100.0000 Salaries & Wages Base Salaries and Wages Transfer of one part-time Operations Cenlre, Service Person position from 2315 Conversion of one part-time Operations Centre, Service Person position to a full time Stores Clerk/Building Attendant (net increase). Funded from salary savings in 2320. ·Total2500.1100.0000 Salaries & Wages 2500.1200.0000 Overtime To meet service level/workload commitments Total 2500.1200.0000 Overtime 2500.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to transfer of one part-time Operations Centre, Service Person position from 2315 Benefits related to conversion of one part-time Operations Centre, Service Person position to a full time Stores Clerk/Buil9ing Attendant (net increase) Total2500.1400.0000 Employer Contributions 2500.2110.0000 Travel Parking & Mileage Total2500.2110.0000 Travel 2500.2131.0000 Cellular Phones Annual Smartphone Charges -Manager, Public Works Total 2500.2131.0000 Cellular Phones 2500.2140.0000 Telephones This expense consists of long distance monthly charges, fax lines voicemail and system upgrades. Total 2500.2140.0000 Telephones 2500.2220.0000 · Subscriptions & Publicati Miscellaneous Manuals Total 2500.2220.0000 Subscriptions & Publicati 2500.2340.0000 Seminars & Education Health & Safety training and seminars RTA Fleet Management On-line Training Office Administration Course -Clerk Total 2500.2340.0000 Seminars & Education 2500.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2500.2370.0000 Insurance Premium 2500.2371.0000 lnsur?nce Deductible Insurance deductible for low dollar value. claims. Total 2500.2371.0000 Insurance Deductible 268 Run Date: 4/13/16 4:00 PM 2016 Budget 466,600 31,985 27,648 526,233 1,000 -1,000 136,563 5,754 14,120 156,437 250 250 800 800 3,483 3,483 200 200 500 500 600 1,600 5,945 5,945 2,000 2,000 City of Pickering 2016 Approved Final Background Information 2500 Operations Admin 2500.2392.0000 Consulting & Professional Soil Contamination Monitoring -Transfer from 2315 Total 2500.2392.0000 Consulting & Pr~fessional 2500.2394.0000 Recpt, Prom & Sp Events Miscellaneous meetings, functions & promotional events Total 2500.2394.0000 Recpt, Prom & Sp Events 2500.2395.0000 Memberships Supervisor Administration -CSCMP membership Supervisor Administration -AMCT membership Total 2500.2395.0000 Memberships 2500.2399.0000 Outside Agency Services Base hospital support defibrillation program (4 inspections)-Transfer from 2315 Total 2500.2399.0000 Outside Agency Services 2500.2435.0000 Building Repairs & Maint General Building Maintenance-Transfer from 2315 Overhead Doors Repairs & Maintenance -Transfer from 2315 Janitorial Staff City (Term employees) -Transfer from 2315 Waste Disposal-Transfer from 2315 Defibrillator monitoring program-Transfer from 2315 Total 2500.2435.0000 Building Repairs & Maint 2500.2479.0000 Sfwr/Hdwr Maint Contracts LiveCycle and Adobe Acrobat X Pro-License Cost-Transfer from 2315 Total2500.2479.0000 Sfwr/Hdwr Maint Contracts 2500.5300.0000 Stationery & Office Suppl General office supplies for all cost centres Total 2500.5300.0000 Stationery & Office Suppl 2500.5510.0000 Utilities-Water City drinking water provided to Operations Centre in 2015 -Transfer from 2315 Total 2500.5510.0000 Utilities-Water 2500.5520.0000 Utilities-Gas Budget based on projected 2015 actuals and usage-Transfer from 2315 Total 2500.5520.0000 Utilities -Gas 2500.5530.0000 Utilities -Hydro Budget based on 2015 actuals and rate increase in 2016-Transfer from 2315 Total 2500.5530.0000 Utilities-Hydro 2500.5973.0000 Furniture & Fixtures 1 0 New Office Chairs Total 2500.5973.0000 Furniture & Fixtures Total Expenses Revenues 269 . ----- Run Date: 4/13/16 4:00PM 2016 Budget 10,000 . 10,000 1,000 1,000 450 . 390 840 1,050 1,050 75,000 25,000 35,823 23,000 200 159,023 350 350 2,000 2,000 3,165 3,165 17,790 17,790 106,105 106,105 5,000 5,000 1,004,271 2500 Operations Admin 2500.9916.0000 Vending Machines City of Pickering 2016 Approved Final Background Information Works Centre --Vending Machines -Transfer from 2315 Total 2500.9916.0000 Vending Machines 2500.9954.0000 Netted Revenue-Storage Storage Charges-Transfer from 2315 Total 2500.9954.0000 Netted Revenue -Storage Total Revenues Net Expenses 270 Run Date: 4/13/16 4:00 PM 2016 Budget (500) (500) (175,350) (175,350) (175,850) 828,421 2132 Property Maintenance Expenditures 2132.1100.0000 Salaries & Wages Base Salaries and Wages City of Pickering 2016 Approved Final Background Information Total 2132.1100.0000 Salaries & Wages 2132.1200.0000 Overtime Winter Control Emergency Call-in Total 2132.1200.0000 Overtime 2132.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2132.1400.0000 Employer Contributions 2132.1900.0000 Uniforms As per the Collective Agreement, personal protective equipment Total 2132.1900.0000 Uniforms 2132.2131.0000 Cellular Phones Cellular Phone Charges & Smartphone Charges Total 2132.2131.0000 Cellular Phones 2132.2340.0000 Seminars & Education Run Date: 4/13/16 4:15PM 2016 Budget 340,174 340,174 15,700 3,110 18,810 72,102 72,102 2,000 2,000 1,800 1,800 Health & Safety 200 IPM Symposium-Foreperson, Parks & Property Operations OPA-Summer Operational Forum Sports Turf Association -Foreperson, Parks & Property Operations Total 2132.2340.0000 Seminars & Education 2132.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2132.2370.0000 Insurance Premium 2132.2394.0000 Recpt, Prom & Sp Events Meal Allowance as per Collective Agreement Total 2132.2394.0000 Recpt, Prom & Sp Events 2132.2399.0000 Outside Agency Services Internet based GPS/AVL Subscription for vehicles/equipment Annual Subscription Fees for new radio system - 1 vehicle Total2132.2399.0000 Outside Agency Services 2132.2437.0000 Tree Maintenance Tree Replacement, Removal & Maintenance EAB Treazin Treatment or replacement trees-Required for ash trees that were treated in 2014, the remaining dollars would be used to purchase replacement trees. Total 2132.2437.0000 Tree Maintenance 2132.2438.0000 Lighting Repair & Maint. 272 125 100 225 650 4,950 4,950 150 150 3,000 350 3,350 125,000 75,000 200,000 City of Pickering 2016 Approved Final Background Information 2132 Property Maintenance To cover maintenance, repairs and replacement of walkway lighting Total 2132.2438.0000 Lighting Repair & Maint. 2132.2457.0000 Vehicle-Repair & Maintena Repairs and maintenance of vehicles . Total 2132.2457.0000 Vehicle~Repair & Maintena 2132.2478.0000 Misc.Equipment Repairs & Repair and maintenance of equipment Total 2132.2478.0000 Misc.Equipment Repairs & 2132.2482.0000 Grounds Upkeep Maintenance and Repair of City property, including sod, brick interlock, graffiti removal, vandalism, concrete & asphalt walkways Total 2132.2482.0000 Grounds Upkeep 2132.2678.0000 Mise Equipment Rentals Rental of equipment and vehicles for seasonal operations Rental of dozer to maintain City pit Total 2132.2678.0000 Mise Equipment Rentals 2132.5320.0000 Seniors Snow Removal Prgm Senior Snow Removal including Hamlet expansion Total2132.5320.0000 Seniors Snow Removal Prgm 2132.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 7,456 litres@ $.98/litre Fuel: Diesel 7,161 litres@ $1.02/litre Oil changes and tires Total 2132.5900.0000 Gas, Oil, Tires Etc. 2132.5902.0000 Supplies & Tools Screw drivers, hammers, drill bits, grinder wheels, concrete cut blades, saw blades Total 2132.5902.0000 Supplies & Tools .2132.5978.0000 Misc. Equipment 1 -Complete Lithium Eco Friendly Battery Powered Tool Set (New) 1-Tall Wheeled Weed Mower (New) 1 -Walk Behind Sweeper (New) 2 -Shop Vacuum with Cart (New) 1 -Gas Powered Washer (New) Total 2132.5978.0000 Misc. Equipment 2132.5981.0000 Other Fixed Assets Garbage/recycle receptacles for roadside garbage Cemeteries -Construct new foundations, removal of tombstones as required and reset monuments as per Cemetery Act. Budget Increase due to major repairs required at the Yake Cemetery. Total2132.5981.0000 Other Fixed Assets 273 Run Date: 4/13/16 4:15PM 2016 Budget 25,000 25,000 4,000 4,000 18,000 18,000 20,000 20,000 12,000 15,000 27,000 110,000 110,000 7,307 7,304 450 15,061 1,000 1,000 4,000 2,400 4,900 600 1,400 13,300 10,000 10,000 20,000 2132 Property Maintenance City of Pickering 2016 Approved Final Background Information Run Date: 4/13/16 4:15PM 2016 Budget Total Expenses 897,347 Revenues 2132.9990.0000 Other Revenue Senior Snow Removal fees (10,000) Total 2132.9990.0000 Other Revenue (10,000) Total Revenues (10,000) Net Expenses 887,347 274 I •• --- City of Pickering 2016 Approved Final Background Information 2315 Fleet Services Expenditures 2315.1100.0000 Salaries & Wages Base Salaries and Wages Transfer of one full time Maintenance Worker Position from 2320 Transfer of one part-time Operations Centre, Service Person position to 2500 Total2315.1100.0000 Salaries & Wages 2315.1200.0000 Overtime To service emergency repairs and be available for winter call in Total2315.1200.0000 Overtime 2315.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to transfer of one full time Maintenance Worker Position from 2320 Benefits related to transfer of one part-time Operations Centre, Service Person position to 2500 Total2315.1400.0000 Employer Contributions 2315.1900.0000 Uniforms As per the Collective Agreement -Boots & Uniforms 10 Staff Coverall rental Tool Allowance-10 staff Total 2315.1900.0000 Uniforms I 2315.2110.0000 Travel Parking & Mileage Total2315.2110.0000 Travel 2315.2122.0000 Freight,Express & Cartage To pay for shipment of auto repair parts Total 2315.2122.0000 Freight,Express & Cartage 2315.2123.0000 Environmental Chrg Environmental Charges Total 2315.2123.0000 Environmental Chrg 2315.2131.0000 Cellular Phones Annual Smartphone Charges-Foreperson, Municipal Garage & Lead Hand Total2315.2131.0000 Cellular Phones 2315.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2315.2140.0000 Telephones 2315.2220.0000 Subscriptions & Publicati Maintenance & Repair Manuals & CD ROM's Total 2315.2220.0000 Subscriptions & Publicati 2315.2340.0000 Seminars & Education Health & Safety training and seminars 276 Run Date: 4/13/16 4:15PM 2016 Budget 833,706 64,059 (31 ,985) 865,780 15,000 15,000 247,646 20,170 {5,754) 262,062 7,100 5,400 5,650 18,150 300 300 1,050 1,050 500 500 1,600 1,600 17,181 17,181 200 200 500 City of Pickering 2016 Approved Final Background Information 2315 Fleet Services Spartan Chassis training Smeal Aerial training Total 2315.2340.0000 Seminars & Education 2315.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2315.2370.0000 Insurance Premium 2315.2392.0000 Consulting & Professional Soil Contamination Monitoring Transfer to 2500 Total 2315.2392.0000 Consulting & Professional 2315.2394.0000 Recpt, Prom & Sp Events Meal Allowance Receptions/Business Meetings Total 2315.2394.0000 Recpt, Prom & Sp Events 2315.2395.0000 Memberships Licence Renewals (7 x $120) CVOR Renewal Total 2315.2395.0000 Memberships 2315.2399.0000 Outside Agency Services Base hospital support defibrillation program (4 inspections) Transfer to 2500 Total 2315.2399.0000 Outside Agency Services 2315.2435.0000 Building Repairs & Mainte General Building Maintenance Overhead Doors Repairs and Maintenance Janitorial Staff City (Term employees) Waste Disposal Defibrillator Monitoring Program Transfer to 2500 Total 2315.2435.0000 Building Repa.irs & Mainte 2315.2457.0000 Vehicle-Repair & Maintena Repair & maintenance of service vehicles (3) Total 2315.2457.0000 Vehicle-Repair & Maintena 2315.2478.0000 Misc.Equipment Repairs & To cover repairs and maintain hoists, jacks, scopes, etc. Total 2315.2478.0000 Misc.EquipmentRepairs & 2315.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance-RTA-Fleet Maintenance Software Renewal (diagnostics) LiveCycle and Adobe Acrobat X Pro-License Cost 277 Run Date: 4/13/16 4:15PM 2016 Budget 2,200 5,000 7,700 7,107 7,107 10,000 (10,000) 0 200 200 400 840 100 940 1,050 (1 ,050) 0 75,000 25,000 35,823 23,000 200 (159,023) 0 5,000 5,000 12,000 12,000 2,750 2,000 350 I----- 2315 Fleet Services Transfer to 2500 City of Pickering 2016 Approved Final Background Information Total 2315.2479.0000 Sfwr/Hdwr Maint Contracts 2315.2678.0000 Misc·Equipment Rentals For rental of tools or equipment for specific jobs Total 2315.2678.0000 Mise Equipment Rentals 2315.5302.0000 Forms To supply vehicles w/check books -MTO requirement Total 2315.5302.0000 Forms 2315.5510.0000 Utilities-Water City drinking water provided to Operations Centre in 2015 Transfer to 2500 Total2315.5510.0000 Utilities-Water 2315.5520.0000 Utilities-Gas Budget based on projected 2015 actuals and usage Transfer to 2500 Total 2315.5520.0000 Utilities -Gas 2315.5530.0000 Utilities-Hydro Budget based on 2015 actuals and rate increase in 2016 · Transfer to 2500 Total 2315.5530.0000 Utilities-Hydro 2315.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 2,9171itres@ $.98/litre Fuel: Diesel 3,122 litres@ $1.02/litre Oil changes and tires Total 2315.5900.0000 Gas, Oil, Tires Etc. 2315.5902.0000 Supplies & Tools To cover supplies purchased throughout the year Tool upgrades/replacement Total 2315.5902.0000 Supplies & Tools 2315.5903.0000 Shop Supplies Various shop supplies, miscellaneous hardware, and fasteners Total 2315.5903.0000 Shop Supplies Total Expenses Revenues 2315.9916.0000 Vending Machines Works Centre --vending machines Transfer to 2500 Total 2315.9916.0000 Vending Machines 2315.9954.0000 Netted Revenue Run Date: 4/13/16 4:15PM 2016 Budget (350) 4,750 1,000 1,000 3,000 3,000 3,165 (3, 165) 0 17,790 (17,790) 0 106,105 (1 06,1 05) 0 2,859 3,184 975 7,018 4,000 8,000 12,000 45,000 45,000 1,287,738 (500) 500 0 I.---- Services Charges ( 193, 000) · 278 2315 Fleet Services Storage Charges . Transfer to 2500 City of Pickering 2016 Approved Final Background Information Total 2315.9954.0000 Netted Revenue 2315.9990.0000 Other Revenue Waste Oil -Used Tires . Total Revenues Net Expenses Total 2315;9990.0000 Other Revenue 279 Run Date: 4/13/16 4:15PM 2016 Budget (175,350) 175,350 (193,000) (550) (550) (193,550) 1,094,188 Roads 2014 Actuals Expenditures Salaries & Wages 2,477,559 Overtime 253,089 Employer Contributions 632,727 Uniforms 23,570 Travel 181 Cellular Phones 5,481 Telephones 2,297 Subscription & Publications 275 Seminars & Education 9,070 Insurance Premium 160,002 ·Ins. Deductible 28,520 Consulting & Professional 44,518 Recpt, Prom & Sp Events 4,676 Memberships 3,080 Outside Agency Serv 29,287 Rpr & Mnt-Winter Control 849,575 Rpr & Mnt-Contract Services 609,141 Rpr Main. Maint Mater 473,933 Highway Aids -Repair Maint. 153,755 Build Repairs & Mtce 137,399 Veh -Repairs & Maintenance 318,319 Mise Equip Repairs 248,566 Rental Mise Equip 38,442 Small Tools 6,696 Gas, Oil Tires 380,879 System & Software Upgrades 0 Misc. Equipment 2,989 Total Expenditures 6,894,026 Revenues Sale of Services -Public Works (100,599) Other Mise Revenue (70,062) Total Revenues (170,661) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Transfer from Reserve Fund 0 Total Transfers 0 Net 6,723,365 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 2,372,861 2,506,498 209,171 209,000 657,862 656,065 29,539 25,360 332 400 6,344 6,200 1,944 2,666 0 400 10,605 11,450 162,301 164,838 27,241 25,000 13,845 70,000 4,839 4,300 3,169 3,200 41,580 49,550 619,906 700,000 716,1'38 779,000 555,055 485,000 143,035 228,500 135,459 135,450 266,446 267,000 170,939 190,000 34,815 35,000 9,175 6,000 282,512 371,533 22,394 25,000 5,828 7,500. 6,503,335 6,964,910 (86,055) (76,624) (83,763) (50,000) (169,818) {126,624) 0 0 (94,279) (145,000) (94,279) (145,000) 6,239,238 6,693,286 280 I----- Run Date: 4/14/16 2:31 PM· :&~1 •• ,;: INC./DEC. i:ta~ h .. ~ •• bi''*t~r.;~, ~ Final .. , .· ~;~t2o1.s :r::'' '.· ;~ .. •.'-.,.)1 .. ,_....-M h.;,.,., ___ ,..,.-~.,~\~ ,l.;r !•· -,.:>.:""'•'-"''"'•''-•'." ·'· (72,403) 2,434,095 (2.89%) 6,000 2.15,000 2.87% (3,202) 652,863 (0.49%) 0 25,360 0.00% 0 400 0.00% 0 6,200 0.00% (252) 2,414 (9.45%) (200) 200 (50.00%) (650) 10,800 (5.68%) (1 ,700) 163,138 (1.03%) 0 25,000 0.00% 17,865 87,865 25.52% 500 4,800 11.63% 0 3,200 0.00% (2,050) 47,500 (4:14%) (45,000) 655,000 (6.43%) 0 779,000 0.00% 40,000 525,000 8.25% (35,000) 193,500 (15.32%) 0 135,450 0.00% (7,000) 260,000 (2.62%) 10,000 200,000 5.26% (5,000) 30,000 (14.29%) 2,000 8,000 33.33% (48,991) 322,542 (13-.19%) (25,000) 0 (100.00%) 2,500 10,000 33.33% (167,583) 6,797,327 (2.41%) 0 (76,624) 0.00% 0 (50,000) 0.00% 0 (126,624) 0.00% (17,865) (17,865) 0.00% 0 (145,000) 0.00% (17,865) (16.2,865) 12.32% (185,448) , ·· s;so7,a~s, ' ·;';' ·~··•···".FT"C• ' . ·,·, (2.77"/o) City of Pickering 2016 Approved Final Background Information 2320 Roads Expenditures 2320.11 00.0000 Salaries & Wages Base Salaries and Wages Transfer of one full time Maintenance Worker Position to 2315 Reduction in hours (2,255 hrs) for Labourer term positions to reflect actual hours Reduction in hours (130 hrs) for Labourer part-time positions to reflect actual hours Total 2320.1100.0000 Salaries & Wages 2320.1200.0000 Overtime Winter Control and Road Patrols Special Events Emergency Call-in Total 2320.1200.0000 Overtime 2320.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to transfer of one full time Maintenance Worker Position to 2315 Benefits related to reduction in hours (2,255 hrs) for Labourer term positions Benefits related to reduction in hours (130 hrs) for Labourer part-time positions Total 2320.1400.0000 Employer Contributions 2320.1900.0000 Uniforms Clothing allowance-30 Full time@ $350.00 Clothing allowance - 3 Part time @ $260.00 Safety boot allowance " 33 @$180.00 -average 2 per year Students Misc. safety equipment Total 2320.1900.0000 Uniforms 2320.2110.0000 Travel Parking & Mileage Total 2320.2110.0000 Travel 2320.2131.0000 Cellular Phones Annual Smartphone Charges-Supervisor, Road Operations, Lead Hand, Road Maintenance, Forepersons (2) Cell Phones Temporary Cell Phones (Winter Control) Total 2320.2131.0000 Cellular Phones· 2320.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2320.2140.0000 Telephones 2320.2220.0000 Subscriptions & Publicati Allowance for standards, regulations and legislation, reference materials 281 Run Date: 4/13/16 4:15PM 2016 Budget 2,563,594 (64,059) (61 '156) (4,284) 2,434,095 177,000 27,000 11,000 215,000 677,211 (20, 170) (3,511) (667) 652,863 10,500 780 11,880 200 2,000 25,360 400 400 3,200 1,400 1,600 6,200 2,414 2,414 200 City of Pickering 2016 Approved Final Background Information 2320 Roads , Total 2320~2220.0000 Subscriptions & Publicati 2320.2340.0000 Seminars & Education First Responder Training - 3 staff CPR & First Aid Training -30 staff T. J. Mahoney Road School-1 staff AORS Accredited School . Supervisor Training Gradall and Grader Training Business related workshops & seminars Total 2320.2340.0000 Seminars & Education 2320.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2320.2370.0000 Insurance Premium 2320.2371.0000 Insurance Deductible Insurance Deductible Total 2320.2371.0000 Insurance Deductible 2320.2392.0000 Consulting & Professional Asset Management Needs Asset Management Plan Update (Funded from FGT-requirement for future funding) Bridge Deck Condition Survey 2016 Structure Inspection & Appraisal Report Funded from Cont. Studies Res. Roads Needs Study Completion-PO# 200818 Total 2320.2392.0000 Consulting & Professional 2320.2394.0000 Recpt, Prom.&Sp. Ev., Gen Meal Allowances as per Collective Agreement Receptions /Business. Meetings Total 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen 2320.2395.0000 Memberships Ontario Assoc. of Certified Engineering Technicians and Technologists-Inspector, Municipal Infrastructure Ontario Good Roads Association (City Membership) Ontario Association of Roads Supervisors (2 Forepersons, 2 Lead Hand, etc) Total 2320.2395.0000 Memberships 2320.2399.0000 Outside Agency Services Pelmorex -Weather Network Internet-Based GPS/AVL Subscription for vehicles/equipment Nexgen -New Radio-Operating, Maintenance & Licensing Ontario One call fees (legislated requirement) Total 2320.2399.0000 Outside Agency Services 2320.2408.0001 Rpr & Mnt-Winter Control 282 Run Date: 4/13/16 4:15PM 2016 Budget 200 300 1,000 1,000 3,000 2,000 2,500 1,000 10,800 163,138 163,138 25,000 25,000 5,000 20,000 10,000 35,000 17,865 87,865 3,800 1,000 4,800 200 2,200 800 3,200 500 25,000 12,000 . 10,000 47,500 City of Pickering 2016 Approved Final Background Information 2320 Roads Winter Sand Winter Salt Snow Removal (Cui-de-sacs and bridges) Total 2320.2408.0001 Rpr & Mnt~Winter Control 2320.2408.0002 Rpr & Mnt-Contract Serv Liquid Magnesium Contract and Flake Calcium purchase (dust control) Curb Cutting Contract (primarily offset by revenue) Catchbasin & Manhole Adjustment Repairs Contract Oil and Grit Separator Cleaning Contract Storm Sewer Repairs Sewer Flushing and Inspection Program Catchbasin Cleaning Contract Tree Maintenance within road aliowances, block pruning Spill Responses & Clean-up Asphalt and Concrete Repair Program. Ditching Contract Line Painting & Street Print Contract Bridge Washing Program Crack Sealing Program (partially funded from FGT) General reduction Total 2320.2408.0002 Rpr & Mnt-Contract Serv 2320.2408.0003 Rpr & Mnt-Maint Materials Granular A/Limestone and other Aggregates Asphalt and Concrete Topsoil and Sod (ditches and boulevards) Hydroseeding Culverts (Partially offset by Revenue) Easement Charges for storm sewer crossings Catchbasin and Manhole Repair Materials Neighbourhood Issues (incl. illegal dumping & miscellaneous items) Total 2320.2408.0003 Rpr & Mnt-Maint Materials 2320.2409.0000 Highway Aids-Repair & Mai CN/CP Railroad Signal Charges Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS Misc. signs (incl. hardware & posts) Purchase of Traffic Marking Paint Concrete Jersey Barrier rental (Golf Club Road) Guiderail repairs Total 2320.2409.0000 Highway Aids-Repair & Mai 2320.2435.0000 Building Repairs & Mainte Share of Overhead for Municipal Garage (incl. cross charge ) Total 2320.2435.0000 Building Repairs & Mainte 2320.2457.0000 Vehicle-Repair & Maintena 283 Run Date: 4/13/16 4:15PM 2016 Budget 50,000 585,000 20,000 655,000 115,000 12,000 25,000 7,000 75,000 45,000 50,000 100,000 50,000 50,000 65,000 65,000 35,000 150,000 (65,000) 779,000 330,000 100,000 25,000 40,000 5,000 15,000 10,000 525,000 40,000 60,000 30,000 5,000 8,500 50,000 193,500 135,450 135,450 1-_-_- City of Pickering 2016 Approved Final Background Information 2320 Roads Repair and maintenance of (20) Roads Section Licensed vehicles Total 2320.2457.0000 Vehicle-Repair & Maintena 2320.2478.0000 Misc. Equipment Repairs & Repair and maintenance of equipment Total2320.2478.0000 Misc.EquipmentRepairs & 2320.2678.0000 Mise Equipment Rentals Large & Small Equipment Rentals (Road/sidewalk repairs) Total 2320.2678.0000 Mise Equipment Rentals 2320.5640.0000 Small Tools Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes provision for small tools, safety items, etc. Total 2320.5640.0000 Small Tools 2320.5900.0000 Gas, ·oil, Tires Etc. Fuel: Diesel 264,562 litres@ $1.02/litre Fuel.: Unleaded 14,019 litres@ $.98/litre Oil changes and tires Total 2320.5900.0000 Gas, Oil, Tires Etc. 2320.5978.0000 Misc. Equipment Replacement small gas powered equipment Total 2320.5978.0000 Misc. Equipment Total Expenses Revenues 1430.0000.0000 SALE OF SERVICES-ROADS Miscellaneous charges -Road Occupancy Permits 407 Maintenance Agreement Total1430.0000.0000 SALE OF SERVICES-ROADS 1911.2320.0000 Trsf frm Res -Roads Funded from Cont. Studies Res. RoadsNeeds Study Completion Total1911.2320.0000 Trsffrm Res-Roads 1920.2320.0000 Trsf frm RF -Roads Federal Gas Tax funding for crack seal program Federal Gas Tax funding to update Asset Management Plan Total1920.2320.0000 Trsffrm RF-Roads 2320.9990.0000 Other Revenue Revenue from Curb Cuts and Driveway Culverts & Spill Responses & Clean-up Total 2320.9990.0000 Other Revenue Total Revenues Net Expenses 284 Run Date: 4/13/16 4:15PM 2016 Budget 260,000 260,000 200,000 200,000 30,000 30,000 8,000 8,000 269,853 13,739 38,950 322,542 10,000 10,000 6,797,327 (70,000) (6,624) (76,624) (17,865) (17,865) (125,000) (20,000) (145,000) (50,000) (50,000) (289,489) 6,507,838 2323 Sidewalks · Expenditures City of Pickering 2016 Approved Final Background Information 2323.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2323.2370.0000 Insurance Premium 2323.2408.0000 Sidewalk Repairs & Mainte Sidewalk repair materials (forms, expansion joint, concrete) Total 2323.2408.0000 Sidewalk Repairs & Mainte 2323.5981.0000 Other Fixed Assets Sidewalk Installation -miscellaneous locations Sidewalk Rehabilitation program (funded 100% from FGT) Total 2323.5981.0000 Other Fixed Assets Total Expenses Revenues 1920.2323.0000 Trsf frm RF -Sidewalks Federal Gas Tax Funding for sidewalk rehabilitation program. Total1920.2323.0000 Trsf frm RF -Sidewalks Total Revenues Net Expenses 286 Run Date: 4/13/16 4:16PM 2016 Budget 133,885 133,885 30,000 30,000 20,000 100,000 120,000 283,885 (100,000) (100,000) (100,000) 183,885 Street Lights 2014 Actuals Expenditures Insurance Premium 7,219 Consulting & Professional 0 Mise Equip Repairs 386,940 Utilities -Hydro 710,169 Other Minor Fixed Assets 15,473 Total Expenditures 1,119,801 Revenues Total Revenues 0 Transfers from Reserves & R.F. Trans. from Continuing Studies Res. 0 Total Transfers 0 Net 1,119,801 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 7,646 7,704 0 50,000 507,440 500,000 782,307 790,119 80,338 45,000 1,377,731 1,392,823 0 0 0 0 0 0 1,377,731 1,392,823 287 Run bate: 4/14/16 2:31 PM 1.1 ~;?:t'J:.t:~~~~ 'oj,;• ... !•?Jif,;1:; ~{f'· INC./DEC. . ~:~1iif:t~ ;'· '' 0 7,704 0.00% (34,962) 15,038 (69.92%) (50,000) 450,000 (10.00%) 77,012 867,131 9.75% (20,000) 25,000 (44.44%) (27,950) 1,364,873 (2.01%) 0 0 0.00% (5,038) (5,038) 0.00% (5,038) (5,038) 0.00% I l:~$!'!c~;r"O:.:~·-,.~~v,f-'\~ '~:'l';J;!;~"'·~:·· (32,988) 'l®l~z-~;~~1 ;~59;~~5;: ·"S·~<;t,• ,:: ~31,%) """'-·""' "'''" '----- City of Pickering 2016 Approved Final Background Information 2325 Street Lights Expenditures 2325.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2325.2370.0000 Insurance Premium 2325.2392.0000 Consulting & Professional General consulting Funded from Cont. Studies Res. -Comprehensive Review -Bay Ridges Neighbourhood -PO# 150526 Total 2325.2392.0000 Consulting & Professional 2325.2478.0000 Misc.Equipm\3nt Repairs & Monthly repairs on existing streetlights by contractor, including labour, vehicle, material costs for replacements and U/G cable repairs, street light locate requests and streetlight lens cleaning Cracked concrete pole replacement program (20 poles) Total 2325.2478.0000 Misc.Equipment Repairs & 2325.5530.0000 Utilities-Hydro Budget based on 2015 actuals and rate increase in 2016 Total 2325.5530.0000 Utilities-Hydro 2325.5981.0000 Other Fixed Assets Streetlight installations -miscellaneous locations (TBD) · Total 2325.5981.0000 Other Fixed Assets Total Expenses Revenues 1911.2325.0000 Trsf frm Res-Streetlights Funded from Cont. Studies Res. -Comprehensive Review-Bay Ridges Neighbourhood Total 1911.2325.0000 Trsffrm Res-Streetlights Total Revenues Net Expenses 288 Run Date: 4/13/16 4:16PM 2016 Budget 7,704 7,704 10,000 5,038 15,038 390,000 60,000 450,000 867,131 867,131 25,000 25,000 1,364,873 (5,038) (5,038) (5,038) 1,359,835 City of Pickering 2016 Approved Final Background Information 2718 Parks Expenditures 2718.1100.0000 Salaries & Wages Base Salaries and Wages Conversion of one full time Maintenance Worker position to a full time Coordinator, Parks Infrastructure position (net increase) Reduction in hours (446 hrs) for Student Labourer term positions to reflect actual hours Reduction in hours (71 hrs) for Labourer term positions to reflect actual hours Reduction in hours (130 hrs) for Labourer part-time positions to reflect actual hours Total 2718.1100.0000 Salaries & Wages 2718.1200.0000 Overtime, Special Events (Includes Canada Day) Emergency Call-in/Winter Control Park Lighting Inspection Total2718.1200.0000 Overtime 2718.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits suer as extended health and dental Benefits related to conversion of one full time Maintenance Worker position to a full time Coordinator, Parks Infrastructure position (net increase) Benefits related to reduction in hours (446 hrs) for Student Labourer term positions Benefits related to reduction in hours (71 hrs) for Labourer term positions Benefits related to reduction in hours (130 hrs) for Labourer 'part-time positions Total 2718.1400.0000 Employer Contributions 2718.1900.0000 Uniforms As per the Collective Agreement--(plus Student Safety shirts, rain gear, safety vests, boots, ear protection, safety glasses, hard hat liners, small safety kits) Total2718.1900.0000 Uniforms 2718.2110.0000 Travel Parking & Mileage Total2718.2110.0000 Travel 2718.2131.0000 Cellular Phones Cellular Phone and Smartphone Charges Total 2718.2131.0000 Cellular Phones 2718.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades · Total 2718.2140.0000 Telephones 2718.2340.0000 Seminars & Education CP~ & First Aid Training-14 staff First Responder Training - 6 staff IPM Symposium (6 staff@ $150.00 each) 291 Run Date: 4/13/16 4:16 PM 2016 Budget 1,719,578 10,717 (8,006) (1 '926) (4,284) 1,716,079 52,750 8,000 2,000 62,750 399,641 1,703 (764) (184) (667) 399,729 21,000 21,000 200 200 5,850 5,850 3,410 3,410 1,400 600 900 City of Pickering 2016 Approved Final Background Information 2718 Parks OPA Sports Turf Seminar-Supervisor & Foreperson Parks OPA Summer Operational Forum -Supervisor and Foreperson Parks Operations Basic Welding -LH Parks & Property Maintenance OGRA Courses -Supervisor, Parks Operations ISAO Conference -Horticulturalist (50% of Employee Assistance Program) Lift & Working from Heights Training (required legislation) - 8 staff Backhoe Training - 2 staff Arboriculture Training -tree pruning - 2 staff Total 2718.2340.0000 Seminars & Education 2718.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2718.2370.0000 Insurance Premium 2718.2371.0000 Insurance Deductible Insurance Deductible Total 2718.2371.0000 Insurance Deductible 2718.2394.0000 Recpt, Prom & Sp Events Meal Allowance Receptions/Business Meetings Total 2718.2394.0000 Recpt, Prom & Sp Event~ 2718.2395.0000 Memberships Ontario Parks Association--( City Membership) ISAO Membership Ontario -Horticulturist ISA Professional Membership (USA) -Horticulturalist IPM (Horticulturalist, Lead Hand) . Sports Turf Association--(2 Lead Hand, Foreperson, Parks, Supervisor Parks) AORS Certification Annual Renewal -Foreperson Parks Ontario Turfgrass --(2 Lead Hands Foreperson Parks, Supervisor Parks) Total 2718.2395.0000 Memberships 2718.2396.0000 Photo,Mapping,Printing Colour printing of maps Total 2718.2396.0000 Photo,Mapping,Printing 2718.2399.0000 Outside Agency Services NexGen (Region of Durham) Radio Licence Internet-Based GPS/AVL Subscription for vehicles/equipment Total 2718.2399.0000 Outside Agency Services 2718.2429.0000 Parks Repairs & Maintenan To cover maintenance, repairs and replacement of outdoor electrical and lighting (parks, sports fields, utility buildings, etc.) Retrofit all of Kinsmen Sports field lighting to be computer controlled through "Control Link" Replace Roof on Esplanade Gazebo 292 Run Date: 4/13/16 4:16PM 2016 Budget 500 200 700 1,500 500 2,000 1,500 600 10,400 22,400 22,400 12,000 12,000 600 500 1,100 1,000 110 130 200 640 220 400 2,700 200 200 8,400 4,500 12,900 60,000 20,000 20,000 City of Pickering 2016 Approved Final Background Information 2718 Parks Painting of Progress Park Gazebo Total 2718.2429.0000 Parks Repairs & Maintenan 2718.2435.0000 Building Repairs & Mainte Misc. Building supplies and caretaking/cleaning supplies Contracted repairs and maintenance to accessory buildings I clubhouses Share of Overhead for Municipal Garage ( Includes Cross Charge ) Total 2718.2435.0000 Building Repairs & Mainte 2718.2457.0000 Vehicle-Repair & Maintena Repair & Maint of -Parks Section Licensed Vehicles Total 2718.2457.0000 Vehicle-Repair & Maintena 2718.2478.0000 Misc.Equipment Repairs & · Repairs to large and small equipment (off road) Total2718.2478.0000 Misc.Equipment Repairs & 2718.2479.0000 Sfwr/Hdwr Maint Contracts Parks Inspection Software Annual Licences (5 users) Total 2718.2479.0000 Sfwr/Hdwr Maint Contracts 2718.2482.0000 Grounds Upkeep Ball Diamonds (infield material & mound clay) Fencing repairs (sports fields, property line) Topsoil and Sod (including top dressing or compost sports fields, hydroseeding) Lumber to repair (picnic tables, park benches, bleachers) Flowers Shrubs (renovate existing beds) Misc. supplies Interlock Brick repairs New By-law sign to include "no smoking symbol" (provincial legislation) Signs (replacements) Play Unit maintenance (equipment & safety surface top up) Aggregates (pathway repairs) Plumbing maintenance and repairs to irrigation systems Paint and parking lot line painting (contract) P Gates and soccer posts Walkway repairs -concrete & asphalt Tree removal, replacement & maintenance (due to increase of ash removal & replacement and to maintain current maintenance standards. Bleacher pads for various parks Central Control Irrigation System (project completion) - 2 parks Total 2718.2482.0000 Grounds Upkeep 2718.2648.0000 Rec. Building Rentals To lease Unit 4-935 Dillingham Road approximately 4,400 rentable sq. ft., for an additional one year term. Budgeted amount includes utilities. 293 Run Date: 4/13/16 4:16PM 2016 Budget 20,000 120,000 8,000 15,000 39,900 62,900 83,750 83,750 155,000 155,000 6,000 6,000 10,000 20,000 17,500 7,500 20,000 6,000 1,500 5,000 7,500 . 6,000 50,000 5,000 15,000 7,000 10,000 20,000 125,000 10,000 12,000 355,000 55,000 City of Pickering 2016 Approved Final Background Information 2718 Parks Total 2718.2648.0000 Rec. Building Rentals 2718.2678.0000 Mise Equipment Rentals Portable Washrooms Vehicles for trim crews, blvd maint, horticulture, inspections Power tools and equipment (generators, augers) Equipment for winter control General reduction Total 2718.2678.0000 Mise Equipment Rentals 2718.5320.0005 Other Events Supplies, materials and rentals for City events Total 2718.5320.0005 Other Events 2718.5320.0006 Pickering Blooms Pickering Blooms . Total2718.5320.0006 Pickering Blooms 2718.5320.0007 Memorial Trees & Benches Memorial trees and benches (partially offset by fees) Total2718.5320.0007 Memorial Trees & Benches 2718.5320.0008 Sustain Neighborhood Prgm Sustainable Neighbourhoods Program Total 2718.5320.0008 Sustain Neighborhood Prgm 2718.5510.0000 Utilities-Water Budget based on 2015 actu<;ils and regional water rate increase in 2016 · Total 2718.5510.0000 Utilities-Water 2718.5530.0000 Utilities -Hydro Budget based on 2015 actuals and rate increase in 2016 Total 2718.5530.0000 Utilities-Hydro 2718.5900.0000 Gas, Oil, Tires'Etc. Fuel: Unleaded 35,118 litres@ $.98/litre Fuel: Diesel81,8151itres@ $1.02/litre Oil changes and tires Total 2718.5900.0000 Gas, Oil, Tires Etc. 2718.5901.0000 Fertilizer,Grass Seed,Wee Organic/natural fertilizer Seed - 2 applications per year Miscellaneous (alternatives to pesticides) weed control Total 2718.5901.0000 Fertilizer,Grass Seed,Wee 2718.5902.0000 Supplies & Tools Small hand tools, wrenches, hammers etc. Total 2718.5902.0000 Supplies & Tools 2718.5978.0000 Misc. Equipment 15 -Grass Trimmers (Replacement) 6 -Side Discharge Mowers (New) 294 Run Date: 4/13/16 4:16PM 2016 Budget 55,000 22,000 37,800 2,000 5,000 (10,000) 56,800 25,000 . 25,000 10,000 10,000 25,000 25,000 10,000 10,000 37,127 37,127 131,727 131,727 34,416 83,451 24,000 141,867 15,000 18,000 10,000 43,000 1,000 1,000 6,000 1,200 City of Pickering 2016 Approved Final Background Information 2718 Parks 1 -Gas Post Pounder (New) 4 -16" Chainsaws (Replacement) 2 -Gas Pole Saw (Replacement) 4 -Gas Powered Hand Blower (Replacement) 1 -3" Water Pump (Replacement) 1 -Hoses Far Pump (New) 1 -Walk Behind Debris Vacuum with Hose (New) Total 2718.5978.0000 Misc. Equipment 2718.5981.0000 Other Fixed Assets Garbage receptacles, picnic tables, benches, bleachers Total 2718.5981.0000 Other Fixed Assets 2718.8960.0000 Taxes-Tenant . Conservation Authority Frenchman's Bay Ratepayers Ontario Power Generation I Hydro One -Greenspace Licences Rosebank Reservoir West Duffin Creek Trail/Ontario Realty Corp Total 2718.8960.0000 Taxes -Tenant Total Expenses Revenues. 2718.9930.0000 Rentals-User Fees Parks Permits Sports Camps/Tournaments Hydro Costs Tennis Courts Total 2718.9930.0000 Rentals-User Fees 2718.9990.0000 PARKS-Mise Revenue Memorial trees and benches Total 2718.9990.0000 PARKS-Mise ReveriUe Total Revenues Net Expenses 295 Run Date: 4/13/16 4:16PM 2016 Budget 5,100 2,800 1,600 1,200 1,900 400 2,100 22,300 30,000 30,000 5,690 4,690 300,000 20,100 2,580 333,060 3,975,249 (90,000) (1,500) (5,800) (97,300) (14,000) (14,000) (111 ,300) 3,863,949 Fire Services Department . 2014 Actuals Expenditures Salaries & Wages 9,942,105 Overtime 588,213 Employer Contributions 2,655,764 Conferences 880 Uniforms 129,816 Travel 751 Cellular Phones 11,740 Telephones 120,390 Dispatch Communications 903,538 Advertising 0 Subscription & Publications 1,051. Seminars & Education 101,119 Insurance Premium 84,193 Ins. Deductible 3,865 Consulting & Professional 9,577 Recpt, Prom & Sp Events 5,315 Memberships 1,020 Photo, Mapping, Printing 282 Outside Agency Serv 0 Build Repairs & Mtce 149,596 Veh -Repairs & Maintenance 181,816 Mise Equip Repairs 65,474 Stationery & Office Supplies 5,893 Forms 31 Program Supplies 12,474 Utilities -Water 8,899 Utilities -Gas 25,603 Utilities -Hydro 60,778 Utilities -Cable T.V. 62 Gas, Oil Tires 78,974 Supplies & Tools 50,030 Minor Furniture & Fixtures 2,690 Misc. Equipment 3,562 Total Expenditures 15,205,501 Revenues Sale of Services -Fire Prot. (101 ,518) Other Revenue (88,473) Other Mise Revenue (150,000) City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 10,507,094 10,521,405 325,648 390,000 2,896,007 2,787,509 1,559 2,500 137,179 133,100 656 1,500 15,967 18,900 82,568 76,747 911,732 901,794 0 1,000 2,007 1,000 117,399 104,225 86,099 85,402 0 1,500 511 10,500 2,333 3,200 2,204 2,840 0 1,300 795 4,750 99,510 125,571 175,414 165,500 54,358 77,750 6,696 7,400 0 1,000 11,295 15,000 9,220 9,663 25,609 27,610 68,732 67,464 0 900 73,390 71,533 34,227 35,000 3,914 4,000 13,508 14,000 15,665,631 15,671,563 (117,519) (80,000) (94,628) (100,000) . (150,000) (150,000) 297 '----- Run Date: 4/13/16 3:00PM INC./DEC. ~'~i.lilll-; l'::f~;'" (130,095) 10,391,310 (1.24%) (40,000) 350,000 (10.26%) 44,814 2,832,323 1.61% 1,500 4,000 60.00% 0 133,100 0.00% 0 1,500 0.00% (2,100) 16,800 (11.11%) 4,853 81,600 6.32% 41,529 943,323 4.61% 0 1,000 0.00% 1,000 2,000 100.00% 2,000 106,225 1.92% 400 85,802 0.47% 0 1,500 0.00% (2,500) 8,000 (23.81%) 0 3,200 0.00% 515 3,355 18.13% (500) 800 (38.46%) (4,000) 750 (84.21%) (350) 125,221 (0.28%) 0 165,500 0.00% (3,250) 74,500 (4.18%) (1,000) 6,400 (13.51%) 0 1,000 0.00% 0 15,000 0.00% 531 10,194 5.50% (619) 26,991 (2.24%) 6,746 74,210 10.00% (900) 0 " (100.00%) 1,346 72,879 1."88% 0 35,000 0.00% 1,500 5,500 37.50% 0 14,000 0.00% (78,580) 15,592,983 (0.50%) (20,000) (100,000) 25.00% 0 (100,000) 0.00% 0 (150,000) 0.00% ;.·.· .. . . . . . . . . . ... . ' .... . . . . . .. . ·: :.· .... :: _)C:J!><~(P:i~~~ri:hij ).: · · .. • • :: :::::::: ::::::::::::: :: :::::: >:<2o:1:5 :: ... . . . . . . ....... ·.·· ·.·.· ··.·.·.·.·.·.·.·.·.·.·.·· .. ·.·.·· .. . . . . :· ::::::>:<:<: <<< ::::::<F:lr~::$~rvl¢~$ pivi.$:i~:n) ... -:· .·: · · · .. ......... <<<<<::$~mril~&::~ft\,l:ot~\iiio:r.t:llY:¢:ur.r.~nfl3~dg~t:¢~ah9~~< .. Revenues-(lncreases)/Decreases Budget Item Amount Explanation . .. . ........... . . .. . ... . . . 1424 Sale of Services - Fire Protection ($20,000) Increase in revenue is due to changes made to invoicing process by Fire Services staff and an increase in the hourly MTO rate. Total Revenue Changes ($20,000) 300 Fire Protection 2014 Actuals Expenditures Salaries & Wages 9,863,574 Overtime 588,213 Employer Contributions 2,635,375 Conferences 880 Uniforms 129,816 Travel 615 Cellular Phones 10,787 Telephones 92,887 Dispatch Communications 903,538 Advertising 0 Subscription & Publications 1,051 Seminars & Education 99,403 Insurance Premium 83,353 Ins. Deductible 3,865 Consulting & Professional 9,577 Recpt, Prom & Sp Events 5,151 Memberships 1,020 Photo, Mapping, Printing 282 Outside Agency Serv 0 Build Repairs & Mtce 149,596 Veh -Repairs & Maintenance 181,816 Mise Equip Repairs 65,474 Stationery & Office Supplies 5,776 Forms 31 Program Supplies 12,474 Utilities -Water 8;899 Utilities -Gas 25,603 Utilities -Hydro 60,778 Gas, Oil Tires 78,974 Supplies & Tools 49,229 Minor Furniture & Fixtures 2,690 Misc. Equipment 3,562 Total Expenditures 15,074,289 Revenues Sale of Services -Fire Prot. (101 ,518) Other Revenue (88,473) Total Revenues (189,991) Transfers from Reserves & R.F. City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget 10,401,684 10,418,202 325,648 390,000 2,866,049 2,762,144 1,559 2,500 137,179 133,100 656 1,500 15,112 17,600 80,942 74,615 911,732 901,794 0 1,000 2,007 1,000 117,145 103,225 85,303 84,600 0 1,500 511 10,500 2,218 2,200 2,204 2,560 0 1,000 795 4,750 99,510 125,571 175,414 165,500 54,358 76,750 6,565 7,000 0 1,000 11,295 15,000 9,220 9,663 25,609 27,610 68,732 67,464 73,390 71,533 33,256 34,000 3,914 4,000 13,508 14,000 15,525,515 15,532,881 (117,519) (80,000) (94,628) (1 00,000) (212,147) (180,000) 301 Run Date: 4/14/16 2:32PM "{~·\~ i~t'l INC./DEC. "t'~'"26{ :~ >: '·' '•· ''"'"'"'""''·' 9~ .. ;:; ... .. ~,•,'t"-:, _,. . . (131 ,643) 10,286,559 (1.26%) (40,000) 350,000 (10.26%) 43,378 2,805,522 1.57% 0 2,500 0.00% 0 133,100 0.00% 0 1,500 0.00% (1 ,800) 15,800 (10.23%) 5,103 79,718 6.84% 41,529 943,323 4.61% 0 1,000 0.00% 1,000 2,000 100.00% 0 103,225 0.00% 400 85,000 0.47% 0 1,500 0.00% (2,500) 8,000 (23.81 %) 0 2,200 0.00% 515 3,075 20.12% (500) 500 (50.00%) (4,000) 750 (84.21%) (350) 125,221 (0.28%) 0 165,500 0.00% (2,750) 74,000 (3.58%) (1 ,000) 6,000 (14.29%) 0 1,000 0.00% 0 15,000 0.00% 531 10,194 5.50% (619) 26,991 (2.24%) 6,746 74,210 10.00% 1,346 72,879 1.88% 0 34,000 0.00% 1,500 5,500 37.50% 0 14,000 0.00% (83,114) 15,449,767 (0.54%) (20,000) (100,000) 25.00% 0 (100,000) 0.00% (20,000) (200,000) 11.11% '----- City of Pickering 2016 Approved Final Background Information 2240 Fire Protection Expenditures 2240.1100.0000 Salaries & Wages Base Salaries and Wages Transfer of one administrative position (Coordinator, Fire Services) to 2711. Total2240.1100.0000 Salaries & Wages 2240.1200.0000 Overtime Emergency callback Overtime Total2240.1200.0000 Overtime 2240.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to transfer of one administrative position (Coordinator, Fire Services) to 2711. Total 2240.1400.0000 Employer Contributions 2240.1800.0000 Conferences Ontario Association of Fire Chiefs Conference Fire and Life Safety Educators Conference Training Officers .Annual Conference (Ontario Fire College) Fire Prevention Annual Conference (Ontario Fire College) Total 2240.1800.0000 Conferences 2240.1900.0000 Uniforms As per the Collective Agreement Station Wear & Bunker Gear Testing and cleaning contract for bunker gear Cleaning Allowance Uniforms Firefighting boots and gloves Station boots Total 2240.1900.0000 Uniforms 2240.2110.0000 Travel Parking & Mileage Total 2240.2110.0000 Travel 2240.2131.0000 Cellular Phones Annual cell phone charges (on trucks) Annual smartphone charges -Deputy Chief, Fire Inspectors (4), Chief Training Officer, Training Officer, Platoon Chief, Chief Fire Prevention Officer Annual smartphone & tablet -Fire Chief Annual charges for cellular data cards-CriSys system truck mounted laptops Total 2240.2131.0000 Cellular Phones 2240.2140.0000 Telephones 303 Run Date: 4/13/16 4:17PM 2016 Budget 10,325,459 (38,900) 10,286,559 50,000 300,000 350,000 2,816,088 (1 0,566) 2,805,522 1,500 700 150 150 2,500 32,050 35,000 10,000 8,550 23,000 15,000 9,500 133,100 1,500 1,500 2,600 7,200 1,500 4,500 15,800 . ----- City of Pickering 2016 Approved Final Background Information 2240 Fire Protection This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades. Total 2240.2140.0000 Telephones 2240.2142.0000 Dispatch Communications Pickering Portion of Regional Shared Costs (NextGen System) Bell Canada T-1 Line-between Ajax HQ & Pickering fire station #5 Operational Cost for joint dispatch -2016 budget requested from AFES T()tal 2240.2142.0000 Dispatch Communications 2240.2210.0000 Advertising Advertising Totai2240.2210.0000Advertising 2240.2220.0000 Subscriptions & Publicati Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection Codes, ULC/CSA Codes Total 2240.2220.0000 Subscriptions & Publicati 2240.2340.0000 Seminars & Education Continuous Education Courses Fire Prevention courses/symposiums/seminars Training Officer resource material Certification arid recertification for trainers (high angle, ice & water rescue, incident command, auto extrication, etc.) Emergency Medical Response training Human Resources & Development-Fire Chief and Deputy Fire Chiefs Vehicle extrication training Other training as required Fire Prevention resource materials Municipal management courses -UOIT Computer based instruction and resource materials TAPP-C Ontario, Fire College Incident Command Training Total 2240.2340.0000 Seminars & Education 2240.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2240.2370.0000 Insurance Premium 2240.2371.0000 Insurance Deductible Insurance Deductible Total 2240.2371.0000 Insurance Deductible 2240.2392.0000 Consulting & Professional To review process--Prosecutions for non compliance issues. 304 Run Date: 4/13/16 4:17PM 2016 Budget 79,718 79,718 36,467 12,000 894,856 943,323 1,000 1,000 2,000 2,000 7,000 \ 2,500 1,000 10,000 25,000 3,500 10,000 6,000 1,000 4,000 24,000 1,225 3,000 5,000 103,225 85,000 85,000 1,500 1,500 8,000 City of Pickering 2016 Approved Final Background Information 2240 Fire Protection Total 2240.2392.0000 Consulting & Professional 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen . Visitors, Fire Marshal, Guests, Honoraria Host Durham Regional Fire Chiefs Fire Services Bars/Medals Service Awards Host Durham Regional/Provincial Training Officers Host Durham Regional Fire Prevention Officers Host Regional TAPP-C, Arson Investigation ·Total 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2240.2395.0000 Memberships Ontario Association of Fire Chiefs Canadian Assoc. of Fire Chiefs Durham Regional Fire Chiefs Municipal Fire Prevention Officers Association Municipal Fire Service Instructors Association WETT Memberships BCIN National Fire Prevention Association National Association of Fire Investigators Association of Fire Engineers Fire Marshal's Fire Safety Council CMM Annual membership Total 2240.2395.0000 Memberships 2240.2396.0000 Photo, Mapping, Printing Printing Annual Report Total 2240.2396.0000 Photo,Mapping,Printing 2240.2399.0000 Outside Agency Services Retainer fee for Critical Incident Stress Support Team Total 2240.2399.0000 Outside Agency Services 2240.2435.0000 Building Repairs & Mainte HVAC repairs & maintenance Emergency generators (repairs, service & fuel tank flushing) Apparatus bay doors repairs & maint. Pump out of hazardous waste tank at fire stations #4 & #6 Garbage packer and recycling ( Stations #2, #4, #5, #6) Electrical repairs Plumbing repairs Diesel exhaust removal systems repairs & maint. Pest control Cleaning products Cleaning contract for Administration Office -Hall #5 General repairs 305 Run Date: 4/13/16 4:17PM 2016 Budget 8,000 500 400 1,000 100 100 100 2,200 750 275 150 150 150 200 350 200 200 200 200 250 3,075 500 500 750 750 5,000 6,000 6,000 4,000 5,000 8,000 7,000 7,500 500 12,000 13,221 34,000 City of Pickering 2016 Approved Final Background Information 2240 Fire Protection Drinking water for fire station #4 Bio-hazardous waste removal Preventative start-up/shut down/MTC-HVAC Exterior lighting upgrades Station #5 & #6 Total 2240.2435.0000 Building Repairs & Mainte 2240.2457.0000 Vehicle-Repair & Maintena Pump, engine and aerial device repairs Certification for Aerial Devices PMVCI (periodic motor vehicle certification inspections) Pump Test Total 2240.2457.0000 Vehicle-Repair & Maintena 2240.2478.0000 Misc.Equipment Repairs & Run Date: 4/13/16 4:17PM 2016 Budget . 500 5,000 3,500 8,000 125,221 118,800 4,400 36,300 6,000 165,500 Radio and Pagers 2,000 Air Cylinder Hydrostatic Testing Fire Extinguisher Repairs, refill and testing Air Compressor Maint. Contract -testing, air quality SCBA Opticom _Repairs General Repairs Recalibrate POSI-CHECK & Porta court machines Ground Ladder Testing Thermal Imaging Camera Repairs Gas Detector Calibration & Repairs Repairs to Fire Prevention Equipment New Opticons Repairs to workout equipment Fire Hose & Testing Repairs to Bunker gear extractor machines Total 2240.2478.0000 Misc.Equipment Repairs & 2240.5300.0000 Stationery & Office Suppl General office supplies Total 2240.5300.0000 Stationery & Office Suppl 2240.5302.0000 Forms Fire Services Forms Total 2240.5302.0000 Forms 2240.5320.0000 · Program Supplies Fire Prevention Program (Home Safety, Buddy Bear, F/P Week, Canada Day) Total 2240.5320.0000 Program Supplies 2240.5510.0000 Utilities-Water Budget based on 2015 actuals and regional water rate increase in 2016 Total 2240.5510.0000 Utilities-Water 2240.5520.0000 Utilities-Gas Budget based on 2015 actuals 306 7,000 2,500 16,000 4,000 10,000 3,000 4,000 2,500 2,000 1,500 15,000 1,500 1,500 1,500 74,000 6,000 6,000 1,000 1,000 15,000 15,000 10,194 10,194 26,991 City of Pickering 2016 Approved Final Background Information 2240 Fire Protection iota! 2240.5520.0000 Utilities -Gas 2240.5530.0000 Utilities-Hydro Budget based on 2015 actuals and rate increase in 2016 Total 2240.5530.0000 Utilities -Hydro 2240.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 16,297 litres@ $.98/litre Fuel: Diesel 49,125 litres @ $1.02/litre Oil changes and tires Total 2240.5900.0000 Gas, Oil, Tires Etc. 2240.5902.0000 Supplies & Tools Fire hose/nozzles/couplings Spill absorbent materials Miscellaneous supplies Rescue equipment & tools Station Supplies Ladder (replacement) Firefighting Foam Miscellaneous medical response equipment Food and drink for emergency situations Total 2240.5902.0000 Supplies & Tools 2240.5973.0000 Furniture & Fixtures Replacement of furniture in Fire Stations #2, #4, #5, and #6 Total 2240.5973.0000 Furniture & Fixtures 2240.5978.0000 Misc. Equipment SCBA Voice Amps SCBA parts for repairs Accountability system ID tags Total 2240.5978.0000 Misc. Equipment Total Expenses Revenues . 1424.0000.0000 SALE OF SERVICES-FIRE Highway 401 related calls, fire alarm inspections and reports, and extinguishing grass fires on railway lines. Fire vehicle & crew for production of movies Total1424.0000.0000 SALE OF SERVICES-FIRE 2240.9990.0000 Other Revenue Re-imbursement from OPG --Annual Fire Inspection Service Re-imbursement from OPG --Annual Fire Safety Plan Review and Approval Re-imbursement from OPG --Joint Fire Training Re-imbursementfrom OPG --Specialized Training for City of Pickering Fire Fighters Reimbursement from OPG --Equipment & Supplies 307 Run Date: 4/13/16 4:17 PM 2016 Budget 26,991 74,210 74,210 15,971 50,108 6,800 72,879 4,500 2,500 2,500 6,000 2,000 1,500 5,000 5,000 5,000 34,000 5,500 5,500 3,000 10,000 1,000 14,000 15,449,767 (100,000) (100,000) (5,000) (3,000) (60,000) (15,000) (17,000) 2240 Fire Protection Total Revenues Net Expenses City of Pickering 2016 Approved Final Background Information Total 2240.9990.0000 Other Revenue 308 Run Date: 4/13/16 4:17PM 2016 Budget .. (100,000) (200,000) 15,249,767 City of Pickering 2016 Approved Final Background Information 2241 Emergency Operations Expenditures 2241.1100.0000 Salaries & Wages Base Salaries and Wages Total 2241.1100.0000 Salaries & Wages 2241.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Total 2241.1400.0000 Employer Contributions 2241.1800.0000 Conferences Conference on Disaster Management Total 2241.1800.0000 Conferences 2241.2131 .. 0000 Cellular Phones Smartphorie & Tablet-Deputy Fire Chief Total 2241.2131.0000 Cellular Phones 2241.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2241.2140.0000 Telephones 2241.2340.0000 Seminars & Education Emergency Management courses -MECG Total 2241.2340.0000 Seminars & Education 2241.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability; automobile and property). Total 2241.2370.0000 Insurance Premium 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Emergency training sessions --Refreshments & other incidental requirements Total 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 2241.2395.0000 Memberships Ontario Association of Emergency Managers Emergency Management Accreditation Prg. Total 2241.2395.0000 Memberships 2241.2396.0000 Photo, Mapping, Printing Photo, Mapping, Printing Total 2241.2396.0000 Photo, Mapping, Printing 2241.2478.0000 Mise Equip Rep & Maint General equipment repairs Total 2241.2478.0000 Mise Equip Rep & Maint 2241.5300.0000 Stationery & Office Suppl General office supplies Total 2241.5300.0000 Stationery & Office Suppl 310 Run Date: 4/13/16 4:17PM 2016 Budget 104,751 104,751 26,801 26,801 1,500 1,500 1,000 1,000 1,882 1,882 3,000 3,000 802 802 1,000 1,000 80 200 280 300 300 500 500 400 400 2241 Emergency Operations 2241.5902.0000 Supplies & Tools Misc. equipment/tools City of Pickering 2016 Approved Final Background Information Total 2241.5902.0000 Supplies & Tools Total Expenses Revenues 2241.9990.0000 Other Income OPG Grant for Emergency Management Coordinator's Salary Total 2241.9990.0000 Other Income Total Revenues Net Expenses 311 Run Date: 4/13/16 4:17PM 2016 Budget 1,000 1,000 143,216 (150,000) (150,000) (150,000) (6,784) 'ti •• c . . PICKERING PUBLIC LIBRARY ORGANIZATIONAL CHART For Budget r LIBRARY BOARD I j..._; ----.J Cruefcxecutive Officer 1-NUFT Th r Director of Public Director of Human ~anagerof ~nt Services "1-NUFT I Coordinator of Digital Services· 1-NUFT Client Services Associate. 2-UFT 2· UPT Client Services Specialist. 1-UFT Systems Administrator. 1-UFT IT Technician- 1· UFT Revised: Thursday, January 21, 2016 Manager of Community Engagement 1-NUFT / Client Services Specialist- 3-UFT Senior Information Services Technician .. 2· UFT 4-UPT Manager of Branch Services 1-NUFT I Client Services Specialist· 1-UFT Senior Information Services Technician .. 3-UFT 2-UPT Information Services Technician - 3-UPT Circulation Assistant- 3-UPT Resources 1-NUFT Senior Administrative Assistant· 1-NUPT Courier& Operations Support- Andrew Warner 1-UFT Manager of I Circulation Services 1-NUFT I Senior Circulation Assistant· 2-UFT 1-UPT Circulation Assistant- 7 -UPT General Library Assistant • 2-UPT EMPLOYEE COMPLEMENT 12 Non-Union Full Time 1 Non-Union Part Time 23 Union Full Time 28 Union Part Time 18 Pages 64 Permanent Employees Total Manager of Co)lections 1-NUFT Librarian I • 1-UPT Special Services Librarian- 1-UFT Client Services Specialist- 1-UFT Manager of Sup~ort Services 1-NUFT l Marketing & Communications Specialist- 1-UFT Support Services Technician· 1-UPT Assistant II Support Services· 2-UFT Assistant I Support Services .. 1-UFT 1-UPT Administrative Services Assistant- 1-UPT Libraries 2014 Actuals Revenues Fines -Library Malls. (121,162) Misc. -Photocopies Lib. (27,650) Donations (16,410) Federal Grant (5,625) Ont. Specific Grants '(139,346) Vending Machines (1 ,558) Rentals -Mtg. Room/Public (6,200) Other Mise Revenue (8,082) Total Revenues (326,033) Transfers from Reserves & R.F. Trans. from Continuing Studies Res. (11,194) Transfer from Reserve Fund (19,021) Total Transfers (30,215) Net 4,916,250 City of Pickering 2016 Current Budget Approved Final 2015 2015 YTD Approved Actuals Final Budget (107,236) (130,000) (34,133) (30,000) (1 0,449) (20,000) (11,133) (15,015) (163,256) (151 ,727) (1 ,860) (1,400) (8,763) (8,000) (5,217) (3,200) (342,047) (359,342) 0 0 0 (18,750) 0 (18,750) 4,883,483 5,038,200 314 Run Date: 4/13/16 3:01 PM . ·: ·~. ·2!i16 > ,~. ) ,,., .. './ ·~ , ~·'' , .. c<c·.h~":'•}";j:·· < ' ~~ ;~:98!3~ .... INC./DEC. .. _: ~itl6£tlflr· .. :'za15 ·,. " . ~ ' ' . :. ', .. ·' 20,000 (11 0,000) (15.38%) (4,000) (34,000) 13.33% 0 (20,000) 0.00% 8,150 (6,865) (54.28%) (55,698) (207,425) 36.71% 400 (1,000) (28.57%) 0 (8,000) 0.00% (300) (3,500) 9.38% (31,448) (390,790) 8.75% (11 ,077) (11 ,077) 0.00% 1,875 (16,875) (10.00%) (9,202) (27,952) 49.08% 151,877 (t • ·.:c·?:s)fso,cfi7t :~~?> c i'ffi%· ·.·.·.·.·.·.·.·.·.· . . . . . ....... . . . . .. .. . . . . ' . . . . . .... :_:::::::: G.i.tY:::e>.tel~~~th1sf:< ... ........... . . . . :: :<: :2016 :>:::;::<:: .... . . . . . . . . . . . . . . ·.·.· ....... ::~~~r:~rY.>:<: . . ' . . . . . ' . . . . -. . . . . ' . . . . .. .. . ..... ..... . ... ....... : < : .. :::: ::.: .. >:>sul))m:an; ot:f\Jot~VIi~:ithy 9Urr~·nt~~;.~get¢~~H9~$:::::::::: ::: . • · · · ·:: :.:.: · .·. · ...... · · · · · Expenditure$ -lncreal;e$/(Decreal;e$) Budget Item · 11 00 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2340 Seminars & Education 2392 Consulting & Professional Fees 2435 Building Repairs & Maintenance 2478 Miscellaneous Equipment Repairs 24 79 Software/ Hardware Maintenance 5310 Library Materials 5320 Program Supplies 5530 Utilities -Hydro Amount Explanation $ (26,313) Budget decreased due to the loss of IT Director position. 5,225 Benefits have increased due to higher long-term disability and life . insurance premium costs and an increase in the maximum employer contribution amount for CPP and El . 5,000 Increase largely due to Biannual public libraries conference being held in a US city in 2016. Lower value of Canadian dollar has increased costs. 7,200 Budget increased to enable two staff to be certified in Crisis Prevention Techniques. · 11,092 Increase largely due to carry over from 2015 to complete the Archives Strategic Plan. Offset by transfer of funds from Continuing Studies Reserve. 25,951 Increase reflects additional hour of cleaning needed for aging Central Branch. Also, PC Server room needs waterproofing and air conditioning due to roofing deficiencies. (6, 192) New photocopier contract has resulted in significant budget savings. 21,515 Increase due to various minor software services whi.ch increase service and efficiency along with increase in cost of maintenance contracts. 35,000 Budget increased due to loss of government grant support for digital collection along with increased public demand for these services. 8,000 A larger program supplies budget is needed in response to increased attendance at Summer Reading Programs as well as the a<;ldition of Family Day programming. 20,346 Increase based on 2015 actual costs and anticipated hydro rate increase for 2016. 315 · · . . . ::>:¢.#yj:>f>P::i.¢1<~rin9 .::.::><: . . . . . . . . . . . . . . . . . . . . . ' . . .... . . . . . . . . 2()1:6:::: :::::< ::> .. .. . . . .. . . . .. . .. . . . . .. . . ' .. . . . . . . . . . . . . . . . . : :··: ·.·.::: . . ..... ·. ·. :::-:::.:P.~r:#&':_://.///:: ::::<::::::::/:::- :::::::~·urnin~.Y:~t::N:ot~\IVOrt~Y::<;:U,rr~llt:B.uCig~t ch~rf9~s::. . . . . . Expenditures -lncreases/(Decreases) Budget Item 5973 Minor Furniture & Fixtures 5974 System & Software Upgrades 5975 Hardware Replacements Total Expenditure Changes Amount Explanation 19,000 Budget increased due to public workstation furniture at Petticoat Creek requiring replacement. Ergonomic furniture also needed for various staff accommodations. 6,100 Increase to purchase staff scheduling software for greater efficiency. 51,950 Increase to purchase equipment for Research and Innovation project. The cost is offset by grant funding. $192,527 316 ·_:::. :_: .. ·-.:: ::::::::· ·. ::::::<:;:i~y:c;)tP_i<:_~¢rifi:~t . . .. . . · · · · · ::>>:2.ots:<>:> >:< . . ... .. . :-:-:.:-:-:-:-:.:-:-. ' ... . . . . . . . . . . . . ' . . . . . . ... . . . . . . . . . . . ... . . . .. . . . . . . ..... . . . ·.· . -:-:-::. ·:-: :::-:: :-. -. :. . ... . : :_:_: :_:_: : .. · .. <<::: <H~.ra.r:y::::>> :>::} .. ::::: :>-: . -.. . -.. . .. -. . . . . . .......... ' . · · · :::::::: ::: :::: :::::::::<:::> ::<<si;imm~:rv:Q:(NO:te:W6:rthY:C~i:re:nt::a:iJ:<:~9~fo.h~~-g~s >::::: .· · · · · .. :: · :. . . . . . .. . Revenues -{lncreases)/Decreases Budget Item 1529 Fines -Library Materials 1610 Federal Grant Amount Explanation $ 20,000 A reduction in physical materials circulation and an increase in digital materials use, has resulted in less fine revenue generation. 8,150 Decrease due to reduction in Federal CAP grant. 1623 Ontario Grants (55,698) New Research and Innovation Grant awarded to Library. Total Changes ($31 ,448) 317 ·.·.·.·.·.·.·.·.· . : :->::_<. PiW :9:tei¢~~r~n$? ........ . . . . . . . . . . . . . : ..... :. . . . :<:<: ;::::::::::::: >:2_o.16::: •<:>:>::: · ·::: .. · · · · . . '.' ' .. ·.·.·.·.·.·.·.·.·.·,· . . ·. •:<• .•.• .•.• .. •.• . . . : ·.· ·:: •: · ·. ::>:::: •: ... • · · ::_:::::.:::: >>··j):i~:r~r:y: :.:.< < ;:.:: .. :>: ·: ·: ·. ·:.:: <•: .••••..... · ..... · · · · · ····· ·· · ·.· . : :. . ··> ::: ·::::::::::::::somr:na:cy::9t:N~l¢w9:rthy•c:urr:e:n:ravd9~t:ohang~~::::::::::::::.::::: .......... · .. Transfers from Reserves & Reserve Funds -(lncreases)/Decreases Budget Item 1911 Transfer from Continuing Studies Reserve Total Transfer Changes Amount Explanation ($11 ,077) · Carryover funding required from 2015 to complete the Archives Strategic Plan. ($9,202) 318 I-----'.---- City of Pickering 20.16 Approved Final Background Information 27 45 Libraries Expenditures 2745.1100.0000 Salaries & Wages Base Salaries and Wages Information Technology Student pages-Funded from Grant in acct #1610 New full time Manager of Client Services position New full time Client Services Associate position New part time Senior Information Services Technician position One full time Coordinator of Virtual Services position eliminated One full time Senior Information Services Technician position eliminated Two part time Information Services Technician positions eliminated Reclassification of Manager, Branch Services position from NU3 to NU2 Back-up staff to cover public service shifts while regular staff are receiving professional development New part time Senior Administrative Assistant position -Start date July 1, 2016 Additional hours for casual staff (8 hours a week) Staffing related to Research and Innovation Grant · Total 2745.1100.0000 Salaries & Wages 2745.1200.0000 OVERTIME To meet service level/workload commitments Family Day staffing Total2745.1200.0000 OVERTIME 2745.1400.0000 Employer Contributions This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as extended health and dental Benefits related to new full time Manager of Cli~nt Services position Benefits related to new full time Client Services Associate position Benefits related to new part time Senior Information Services Technician position · Benefits related to full time Coordinator of Virtual Services position eliminated Benefits related to one full time Senior Information Services Technician position eliminated Benefits related to two part time Information Services Technician positions eliminated Benefits related to reclassification of Manager, Branch Services position from NU3 to NU2 Benefits related to back-up staff to cover public service shifts while regular staff are receiving professioral development Benefits related to new part time Senior Administrative Assistant position-Start date July 1, 2016 Benefits related to additional hours for casual staff (8 hours a week) Benefits for staffing related to Research and Innovation Grant Total 2745.1400.0000 Employer Contributions 27 45.1700.0000 Employee Recog'n & Apprec Long Service and Retirement Awards for staff Recognition event for volunteers Total2745.1700.0000 Employee Recog'n & Apprec 319 Run Date: 4/13/16 4:18PM 2016 Budget 3,376,746 6,865 76,461 52,168 31,070 (69,815) (54,366) (59,628) (6,648) 5,000 15,287 11,926 30,000 3,415,066 1,310 800 2,110 900,388 22,077 17,846 7,181 (20,927) (16,134) (14,036) (1,149) 400 3,280 1,491 4,050 904,467 3,500 350 3,850 City of Pickering 2016 Approved Final Background Information 2745 Libraries 2745.1800.0000 Conferences Ontario Library Association Annual Conference (OLA) Other Conferences (PLA, ALA, OAL T, COSUGI etc.) Other Conferences Total2745.1800.0000 Conferences 2745.1900.0000 Uniforms Uniform and Safety apparel for staff Total 27 45.1900.0000 Uniforms 2745.2110.0000 Travel Staff and Board travel at City's approved rate Travel costs for seminars and education Total 2745.2110.0000 Travel 2745.2121.0000 Overdue notices Other mail Po$tage Totai2745.2121.000P Postage 2745.2122.0000 Freight,Express & Cartage Freight, express & cartage Total 2745.2122.0000 Freight,Express & Cartage 2745.2131.0000 Cellular Phones Library cell phones Total 2745.2131.0000 Cellular Phones 2745.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Internet Cost largely offset by grant money (see 1623 below) Central & Petticoat Creek cable TV costs Central Library Hot spot for outreach Total 2745.2140.0000 Telephones 2745.2210.0000 Advertising Advertising (recreation newsletter, advertisements, job postings) Total 2745.2210.0000 Advertising 2745.2320.0000 Legal Services Expenses Provision for legal counsel Total 2745.2320.0000 Legal Services Expenses 2745.2340.0000 Seminars & Education Staff training based on Staff Development plan Legally required staff training APLL training (1 staff members) CPI training (2 staff) Total 2745.2340.0000 Seminars & Education 27 45.2365.0000 Purch. Pr./Broch./News Lt Miscellaneous, includes printed brochures, newsletters etc. 320 Run Date: 4/13/16 4:18PM 2016 Budget 3,000 8,600 1,100 12,700 500 500 3,450 800 4,250 2,200 800 3,000 350 350 3,100 3,100 28,390 33,946 550 900 63,786 13,000 13,000 8,500 8,500 21,200 4,000 1,800 5,000 32,000 6,800 27 45 Libraries I.---- City of Pickering 2016 Approved Final Background Information Total 2745.2365.0000 Purch. Pr./Broch./News Lt 2745.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2745.2370.0000 Insurance Premium 2745.2371.0000 Insurance Deductible Insurance Deductible Total2745.2371.0000 Insurance Deductible 2745.2392.0000 Consulting & Professional Run Date: 4/13/16 4:18 PM 2016 Budget 6,800 30,300 30,300. 2,000 2,000 EFAP Program 5,895 Board Education 1 ,500 Consulting for strategic initiatives -increase for client satisfaction survey and for space designer to help plan the Library's teen space. Ability management Archives strategic plan -PO #8895 (funded 67.5% from DC and 32.5% from Continuing Studies Res) Greenwood Library Structural Review -PO# 150726 Total 2745.2392.0000 Consulting & Professional 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Board I Community linkage activities Employee & Board relations, condolence, meeting costs etc. Total_2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2745.2395.0000 Memberships Library Association Memberships Other Miscellaneous memberships Total 2745.2395.0000 Memberships 2745.2399.0000 Outside Agency Services Security Services for Central Library Collection Agency Services (partially offset by revenue in acct #1529) Environics Subscription Total 2745.2399.0000 Outside Agency Services 2745.2435.0000 Building Repairs & Mainte . Central Sanitact (6 units) Central Security System service Central Defibrillator monitoring Petticoat Creek -Security System services Petticoat Creek -Sanitact (1 Unit) Greenwood--HVAC service contingency Greenwood--Security System' services Claremont--Security System services All Branches-Misc. costs (pest control, etc) 321 18,000 3,300 25,000 2,952 56,647 3,000 6,000 9,000 3,680 1,700 _5,380 35,690 5,000 7,500 48,190 2,300 420 1,800 420 310 215 420 420 2,500 City of Pickering 2016 Approved Final Background Information 27 45 Libraries All Branches Washroom $. Janitorial Supplies All Branches--Water Testing All Branches--Carpet & Furniture Treatment (CN & PC) All Branches--Fire Alarm, Sprinkler & Fire Extinguishers Northern Branches -Snow Clearing Contingency (All Sites) Air handling maintenance (chillers & starters only) Fan calibration & adjustment Elevator maintenance Boiler maintenance Garbage disposal Diesel generator maintenance Main Electrical Switchboard yearly maintenance Mech. Systems Water treatment Energy Management System "PM" Electrical Safety Authority Yearly Inspections Miscellaneous provision for electrical, plumbing, mechanical & other supplies, air handling Petticoat Creek--HVAC service contingency Claremont--HVAC service contingency Janitorial staff City (Term employees) AC Unit and waterproofing forPetticoat Creek server room Replace AC unit at Central library server room Greenwood -Masonry and foundation repairs Greenwood -Window and Soffit Replacement Replace carpet in upstairs lobby at Central branch Greenwood closure-HVAC service contingency-Transfer to 2719 Greenwood closure-Security System services-Transfer to 2719 Greenwood closure -Misc. costs (pest control, etc) -Transfer to 2719 Greenwood closure -Fire Alarm, Sprinkler & Fire Extinguishers-Transfer to 2719 Greenwood closure-Snow Clearing-Transfer to 2719 Greenwood closure-Masonry and foundation repairs-Transfer to 2719 Greenwood closure-Window and Soffit Replacement-Transfer to 2719 Total 2745.2435.0000 Building Repairs & Mainte 2745.2457.0000 Vehicle-Repair & Maintena City Vehicle #851 assigned for Library Courier use Total 2745.2457.0000 Vehicle-Repair & Maintena 2745.2478.0000 Misc.Equipment Repairs & Network Maintenance--Installation and Cabling Copier Maintenance--all branches, partially offset by Revenue Account 1580 Contingency Total 2745.2478.0000 Misc.Equipment Repairs & 2745.2479.0000 . Sfwr/Hdwr Maint Contracts 322" Run Date: 4/13/16 4:18PM 2016 Budget 5,8o·o 800 7,000 4,000 4,000 5,250 6,000 2,000 3,023 3,000 4,000 2,000 1,000 2,500. 1,500 1,500 11,000 1,000 500 90,886 20,000 11,500 40,000 12,000 8,000 (215) (420) (300) (1 00) (1 ,000) (40,000) (12,000) 203,029 3,000 3,000 6,275 32,543 3,800 42,618 City· of Pickering 2016 Approved Final Background Information 2745 Libraries RFID Maintenance Contract (CN & PC)-Hardware ILS Maintenance--Horizon Software and Hardware Support I LS Maintenance--BiblioCommon~ Microfiche reader/printer maintenance contract Network Maintenance--Domain registrations Network Maintenance--Misc. Software Provisions Network Maintenance--Wireless Network Network Maintenance--Productivity software Licenses Client System licences Virtual server licencing Evanced maintenance contract Collection promotion software Anti-virus software licences (staff and clients) Papercut contract (new) Email service for notices Book Club Reservation software Cloudflare (new) Greengeeks (new) Impact survey software (new) Room Booking software (new) Online Assistance software (new) Misc. Total 2745.2479.0000 Sfwr/Hdwr Maint Contracts 2745.5300.0000 Stationery & Office Suppl General office supplies Total2745.~300.0000 Stationery & Office Suppl 2745.5303.0000 Circulation Supplies Supplies includes membership cards, printer rolls and related items. Total 2745.5303.0000 Circulation Supplies 2745.5310.0001 Library Mat-57.14% Includes Non-Capital Materials (Online Products, Digital Collections and Periodicals) Transferred from Capital Materials . Total 2745.5310.0001 Library Mat-57.14% 2745.5320.0000 Program Supplies Programming funds for public programs. Partially offset by donations Total 2745.5320.0000 Program Supplies 2745.5510.0000 Utilities-Water Run Date: 4/13/16 4:18PM 2016 Budget 23,500 40,000 23,500 800 200 3,500 5,000 6,000 4,500 2,500 2,500 3,000 2,000 1,000 500 700 250 200 165 1,000 500 2,000 123,315 19,000 19,000 5,000 5,000 145,000 35,000 180,000 25,000 25,000 Central 12,621 Petticoat Creek 3,558 Total 2745.5510.0000 Utilities-Water 16,179 2745.5520.0000 Utilities-Gas Central, Petticoat Creek, Claremont and Greenwood-Budget based on 2015 actuals 40,637 323 City of Pickering 2016 Approved Final Background Information 2745 Libraries Greenwood closure -Transfer to 2719 Total 2745.5520.0000 Utilities-Gas 2745.5530.0000 Utilities-Hydro All branches-Budget based on 2015 actuals and rate increase in 2016 Greenwood -Transfer to 2719 Total 2745.5530.0000 Utilities-Hydro 2745.5900.0000 Gas, Oil, Tires Fuel: Unleaded 1, 728 litres@ $.98/litre Oil changes and tires Greenwood -Transfer to 2719 Total 2745.5900.0000 Gas, Oil, Tires 2745.5902.0000 Supplies & Tools Miscellaneous & Supplies Children's Educational Equipment & Supplies · Library Signs Accessibility costs Total 2745.5902.0000 Supplies & Tools 2745.5973.0000 Furniture & Fixtures Provision for ergonomic furniture Express computer workstations for Petticoat Creek Replacements -damaged items -public chairs and tables Total 2745.5973.0000 Furniture & Fixtures 2745.5974.0000 System & Software Upgrade Staff Scheduling software (new) Total 2745.5974.0000 System & Software Upgrade 2745.5975.0000 Hardware Replacements Replacement servers Replace UPS and power Replacement PCs Network core switches iHelp Equipment Mobile Library project (new) Tablets (new) Equipment for Research and Innovation grant Total 2745.5975.0000 Hardware Replacements Total Expenses Revenues 1529.0000.0000 FINES-LIBRARY MATLS. Fines, Replacement & Fees etc. Total1529.0000.0000 FINES-LIBRARY MATLS. 324 I----- Run Date: 4/13/16 4:18PM 2016 Budget (1 ,750) 38,887 . 180,052 (1,250) 178,802 1,693 450 (200) 1,943 2,500 3,500 500 2,500 9,000 15,000 3,000 10,000 28,000 6,100 6,100 9,000 2,000 30,000 8,000 8,000 10,000 1,000 35,950 103,950 5,608,819 (11 0,000) (11 0,000) City of Pickering 2016 Approved Final Background Information 27 45 Libraries 1580.0000.0000 MISC.-PHOTOCOPIES LIB. Photocopying Total1580.0000.0000 MISC.-PHOTOCOPIES LIB. 1592.2745.0000 Mise-Donations-Library Donation funds from various sources Total1592.2745.0000 Mise-Donations-Library 1610.2745.0000 FEDERAL-HRDC Youth Funding CAP Total1610.2745.0000 FEDERAL-HRDC 1623.2745.0000 Ont Grant-Library Household Grant -Province Pay Equity Equalization "down-payment" est. -Prov. SOLS Connectivity Grant Research and Innovation Grant Total1623.2745.0000 Ont Grant-Library 1911.2745.0000 Trsf frm Res-Library Funding for Archives Strategic Plan (32.5% Continuing Studies Res. Funded) Funding for Greenwood Library Structural Review Total1911.2745.0000 Trsffrm Res-Library 1920.27 45.0000 Trsf frm RF -Library Archives Strategic Plan -(67.5% DC Funded) Total1920.2745.0000 Trsffrm RF-Library 2745.9916.0000 Vending Machines Based on sales of vending machine products Total 2745.9916.0000 Vending Machines 2745.9933.0000 Rentals-Mtg. Room/Publi Rental of library meeting and board rooms Total 2745.9933.0000 Rentals-Mtg. Room/Publi 2745.9990.0000 Other Revenue Payphone, book sales, genealogy research, other revenues Total 2745.9990.0000 Other Revenue Total Revenues Net Expenses 325 '----- Run Date: 4/13/16 4:18PM 2016 Budget (34,000) (34,000) (20,000) (20,000) (6,865) (6,865) (97,833) (8,592) (31 ,000) (70,000) (207,425) (8, 125) (2,952) (11 ,077) (16,875) (16,875) (1 ,000) (1 ,000) (8,000) (8,000) (3,500) (3,500) (418,742) 5,190,077 I----- .............................................. >··· ··••·>·············••·<•· •·····<· <···· ••·•: < >•.•.• ·pttv•§fJ~j~k~ril"lsf<.Y <·•·• ....... >················•······ :·<····· ·•·······•···•·····•·· ·····•·················•·····•···•>·• •••••••••••• , .• , •••••• , •••• , ••••••••••••••• , ••••.. ••.·····:·············:·······.:•• .•..••..•.•...•. ·.'·:··•.•• ...•.•. • .. •, .. :····.···:·····.'.•.• ... ••· .. • .. •• ...••..• : .• ·······.·.•• .. ' ... '· .. , ••..••..•... •.• ... ·.• .. • ... •• .. •.·• .. •• ... ···.··········.·······:···, ,'., .•.•. , \ •. , .• i'•••••,•·,.,, .• , •.. ,, .•. ,. i•·• r ~1a / / i\•••••••••'? t•""••••••••• •.. •'•.•.••., .•..••..• ' .•..•.••...•.....•.••..•. •:•· .. ' ..•.•. •.' .. •.•• .. • .•.••....•..•. • .•...• ' .•. •,.: ...•.•.•..•.•.•.•...•. • .•.• , ..•• ' .•. , .••.•. •.'···.·• .. ··••·••·•··•· ! ..••.•• ,,. t < '>< •· ••>·•·' • .. ···•::: ···• ···• < • > ::\{ • .. 2 ... !1 .•. 1 .... 3 ...•. ·.•.tc .•... :•.·•.A.· ..... :s .•.... h .•. e.:· ... ,•. R ...••. e.: ... · .. g······.:· ..•. C .. ·.·.o .. ·. u.·.·.n.·· .. ~.··· .• w.······· .•. a. r.:•.d .•. 1 .•.•. • .... ·. ·-:-·:·:-.·.-:-·: .:::::::::;:::;.>>>·. · < ·. · ·13~¢k~roJ~ij-(~1'ortil~ti6~ > · .. ·>> >• • :> · •• ·· · · · · · · Expenditures 2113.0007.5300 Stationery & Office Supp General office supplies Total 2113.0007.5300 Stationery & Office Supp 339 ::::::::20:16. ::::::: ::::su:ct:g:et::::: ::::::::::::::756:: ·.· ·.·.·.·.·· ·.·.·.·.·· ::::::::::::::::7so:· .... . . . . . . . . . Total Expenses :):$~9;8~5> !:::::<·>:·:-·· .. :::1 Council I.---- ~ u ]l~jlfQI0~ u ~ 22/02/2016 3:04 PM . . 2126.2394 -Corporate Requirements AMO Memberships Corporate Requirements & Initiatives CANHC Membership . Great Lakes & St. Lawrence Cities Membership Municipal Employer Pension Centre 2015 Est. Actuals $11,773 6,556 1,000 5,000 $24,329 356 2015 Budget. $11,450 10,000 750 5,100 2,395 $29,695 Increase ::::::?9~:!!:;:::. (Decrease} :::BLi:tlruW: .. ·.·.·.·.·.· .. ·.· $350 .::::::~~~;~~6: 0 ::·;·;::.:~~:§~~ 250 0 ::::::::::::M99 -2,395 ::::::::::::::::::::ii ········ .. ($1 ,795} :::: jj~:z;~o:Q: Council . 2135 -Charity Property Tax Rebates Charity Scripture Union Canada Umbrella Central Daycare Services Children's Wish Foundation Arms of Jesus Children's Mission Youth Sci~nce Canada Salvation Army Safe Haven Worship Centre Royal Canadian Legion Br 606 Community Care Durham Durham/Centennial College Durham Region Unemployed Help Centre YMCA of Greater Toronto YEAH Foundation 358 2015 Actual $1,035 1,060 2,650 78 550 2,179 2,163 1,290 2,770 5,420 1,975 1,580 850 $23,600 Notes Sold in 2015 New in 2014 I----- Appendix A Reserves and Resenle Funds Overview Reserves and reserve funds receive annual contributions from the current budget to assist with creating a solid financial position to support the City's future cash requirements. Maintaining sufficient balances in reserves and reserve funds is a critical component of a municipality's long-term financial plan as it strengthens its long-term financial sustainability, helps to minimize fluctuations in the tax rate and provides funding to sustain infrastructure. Reserves A reserve (i.e. Vehicle Replacement Reserve) is an allocation of accumulated net revenue. It has no reference to any specific assets and does not require the physical segregation of money or assets. Reserves are part of the revenue fund and therefore, do not earn interest on their own. Any earnings derived from the investment of reserves' money are reported as revenue in the operating fund. Reserve Funds A reserve fund differs from a reserve in that reserve fund assets are segregated and restricted to meet the purpose of the reserve fund. All interest earnings derived from such investments must form part of the reserve fund. There are two types of reserve funds: Obligatory Reserve Funds: (i.e. Development Charge Reserve Funds). As per statute or legislatfon requirements, funds received for special purposes are segregated from the general revenues of the City. Obligatory reserve funds are created solely for the purpose prescribed for them. Non Obligatory Reserve Funds: Funds are segregated from the general revenues of the City, based on Council direction, to finance future expenditures or to provide for a specific contingent liability so that the funds are available as required. 365 (A) en en Reserves and Reserve 1 of 2 w 0') ...... Reserves and Reserve 2 of 2