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HomeMy WebLinkAboutFIN 24-16 Oty epi Report to P 1 C KE R 1 NG Executive Committee Report Number: FIN 24-16 Date: December 5, 2016 From: Stan Karwowski Director, Finance & Treasurer Subject: 2017 Interim Spending Authority Recommendation: 1. That the 2017 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2017 Current Budget by Council; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: Adoption of the interim current operating spending authority will provide funding authorization for the payment of salaries, overhead and such other accounts as may be necessary for the normal day-to-day operations of the City pending approval of the 2017 Current Budget. Financial Implications: Adoption of the interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization at the transitional stage. At the conclusion of the Budget process, all interim current operating appropriations are nullified and replaced with the appropriations as approved by Council. Discussion: Each year, pending approval by City Council of the annual Current Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. Staff are seeking approval to provide for interim spending authority for up to the first six Report FIN 24-16 December 5, 2016 Subject: 2017 Interim Spending Authority Page 2 months of 2017 or when Council approves the 2017 Budget, whichever occurs first. The Roads cost centre has been adjusted to reflect greater than six months of the annual budget due to the seasonal nature of this cost centre and past spending patterns. This has been reflected in Attachment 1. With the requirements of the Public Sector Accounting Board (PSAB) regarding tangible capital assets being effective since January 1, 2009, small capital items previously included under the Capital Budget have been gradually transferred to the Current Budget in the last few years. The 50% interim provision is sufficient to cover this change. Under the same PSAB requirements regarding tangible capital assets, library materials have been deemed capital and included in the Capital Budget starting from 2010. In the library business, the publishing cycle demands that materials be purchased while they are "in print". As a result, certain materials must be purchased in a timely manner, and it is essential for the Library to continue purchasing materials throughout the year. On this basis, greater than 50% of last's year library capital materials has been included in the interim appropriations and reflected in Attachment 1. A minor provision has been included for small capital expenditures from current funds. Specific capital projects proposed prior to the approval of the 2017 Capital Budget will require specific approval by Council. Attachments: 1. 2017 Interim Appropriations for Current Budget Operating Expenditures Prepared By: Approved/Endorsed By: Caryn Kong, CPA, CGA Stan Karwowski, CPA, CMA, MBA Senior Financial Analyst—Capital & Director, Finance & Treasurer Debt Management Report FIN 24-16 December 5„2016 Subject: 2017 Interim Spending Authority Page 3 Recommended for the consideration of Pickering City Council / 'd4/ / W\/Qr 24 2O1(o Tony Prevedel, P.Eng. Chief Administrative Officer ATTACHMENT#.._._TO REPORT#Lataq._ City of Pickering 2017 Interim Current Operation Appropriations 2016 Approved 2017 (Jan 1-June 30) Cost Centres Budget Interim Appropriations 2121 Office of C.A.O. -Admin 802,111 401,056 2129 Customer Care Centre 462,673 231,337 2139 Human Resources 771,612 385,806 2141 Health &Safety 151,874 75,937 2610 City Development-Admin. 679,027 339,514 2611 Planning & Design 2,772,892 1,386,446 2612 Building Services 1,581,685 790,843 2620 Sustainability 683,740 341,870 2621 Economic Development 342,738 171,369 2630 Committee of Adjustment 9,695 4,848 2743 Heritage Pickering 10,205 5,103 2127 Finance (Accting, Taxes & Payroll) 3,282,974 1,641,487 2133 Supply& Services 399,922 199,961 2196 Information Technology 1,777,095 888,548 2125 Legal Services 667,442 333,721 2122 Clerks Office 540,561 270,281 2191 Records Management& Elections 179,664 89,832 2199 Print Shop/Mail Room 499,158 249,579 2220 By-law 1,032,479 516,240 2293 Animal Services 489,980 244,990 2711 Cult. & Rec. Admin. 2,417,278 1,208,639 2124 Civic Complex 725,600 362,800 2572 Senior Citizens Centre 456,276 228,138 2712 Programs 2,122,754 1,061,377 2713 Dunbarton Pool 348,112 174,056 2715 Don Beer Arena 1,222,823 611,412 2719 Community Centres 1,051,145 525,573 2731 Recreation Complex-Central Core 3,153,032 1,576,516 2733 Recreation Complex- Pool 1,003,173 501,587 2735 Recreation Complex-Arenas 902,378 451,189 2744 Museum 847,229 423,615 2290 Engineering Services-Admin. 1,794,009 897,005 2230 Crossing Guards 511,633 255,817 2613 Water Resources & Development Services 1,711,375 855,688 2500 Operations Admin. 1,004,271 502,136 2132 Property Maintenance 897,347 448,674 2315 Fleet Services 1,287,738 643,869 2320 Roads 6,797,327 4,078,396 2323 Sidewalks 283,885 141,943 2325 Street Lights 1,364,873 682,437 2718 Parks 3,975,249 1,987,625 2240 Fire Protection 15,449,767 7,724,884 2241 Emergency Operations 143,216 71,608 2745 Libraries 5,608,819 2,804,410 Gen Government-Various 15,420,880 6,787,596 Capital-Library Materials 431,000 258,600 Capital-Equipment& Furniture 0 200,000 Total 88,068,716 44,034,358