HomeMy WebLinkAboutOctober 17, 2016Council Meeting Minutes
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PICKERING'
October 17, 2016
7:00 pm - Council Chambers
Present:
Mayor Ryan
Councillors:
K. Ashe
I. Cumming
D. Pickles
Absent: M. Brenner
B. McLean
Also Present:
T. Prevedel - Chief Administrative Officer
K. Bentley - (Acting) Director, City Development
P. Bigioni - Director, Corporate Services & City Solicitor
M. Carpino - Director, Culture & Recreation
J. Hagg - Fire Chief
R. Holborn -,Director, Engineering & Public Works
D.. Shields - City Clerk
L. Harker - Deputy Clerk
(1) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the Invocation.
A moment of silence was observed to -honor the passing of Councillor Rick Johnson.
Tony Prevedel, Chief Administrative Officer, advised Council. that Citystaff have
contributed to as plaque which will be installed in the Delaney Arena to commemorate
Councillor Johnson.
Resolution #204/16
Moved by Councillor Ashe
Seconded by Councillor Cumming
That the rules of procedure be suspended in order to bring forward a motion.
Carried
Moved by Councillor Pickles
Seconded by Councillor Ashe
Resolution #205/16
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That Claremont Park be renamed in Councillor Rick Johnson's memory, as per City
Procedure ADM 110-006.
Carried Unanimously
(II) Presentations
1. Royal Canadian Legion Branch 606 — Remembrance Day Poppy Kick Off Campaign
Sandy MacDonald, Vice President, Royal Canadian Legion Branch 606, appeared
before Council to kick off their annual poppy campaign. Mayor Ryan, Councillors, a
representative from MP Jennifer O'Connell's office, MPP Tracy MacCharles, Fire Chief
John Hagg, and Tracy Patterson, Rouge Valley Health System, were invited to come
forward for the poppy pinning ceremony. Sandy MacDonald presented a cheque in the
amount of $10,000 to the Rouge Valley Health System. Mayor Ryan was presented with
the official poppy flag to fly at City Hall during the campaign.
2. MPP Tracy MacCharles appeared before Council to present Mayor Ryan with a
congratulatory certificate for his 70t" birthday.
(III) Disclosure of Interest
There were no disclosures of interest noted.
(IV) Adoption of Minutes
Resolution #206/16
Moved by Councillor Cumming
Seconded by Councillor Pickles
Council Meeting Minutes, September 19, 2016
Executive Committee Minutes, October 11, 2016
Planning & Development Committee Minutes, October 11, 2016
(V) Correspondence
Corr. 45-16
Marisa Carpino
Director, Culture & Recreation
City of Pickering
Resolution # 207/16
Moved by Councillor Pickles
Seconded by Councillor Cumming
Carried
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7:00 pm - Council Chambers
That Corr. 45-16 received from Marisa Carpino, Director, Culture & Recreation,
seeking Council endorsement to revise Marketing Partnership & Advertising Policy
ADM 150 as noted in the attached memorandum be endorsed.
Carried
2. Corr.46-16
Matt MacDonald
Acting Director of Corporate Services/City Clerk
City of Belleville
169 Front Street, Belleville, ON K8N 2Y8
Resolution # 208/16
Moved by Councillor Pickles
Seconded by Councillor Cumming
That Corr. 46-16 received from Matt MacDonald, Acting Director of Corporate
Services/City Clerk, City of Belleville, seeking support of a resolution passed on
September 26, 2016 to support the efforts to eliminate barriers to employment
opportunities for Certified Crop Advisors and allow Ontario farmers the freedom to
engage in business with the expert of their choice, be endorsed.
Carried
3. Corr.47-16
Lynn Dollin
AMO President
Association of Municipalities Ontario
200 University Ave., Suite 801, Toronto, ON M51-1 3C6
Resolution # 209/16
Moved by Councillor Pickles
Seconded by Councillor Cumming
That Corr. 47-16 received from Lynn Dollin, AMO President, seeking support for AMO
in its work to close the fiscal gap, so all municipalities can benefit from predictable and
sustainable revenues to finance the pressing infrastructure and municipal service
needs face by municipal governments, be endorsed.
Carried
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PICKERING October 17, 2016
7:00 pm - Council Chambers
4. Corr.48-16
Gabriel Wildgen
Campaign Manager, Humane Society International/Canada
Resolution # 210/16
Moved by Councillor Pickles
Seconded by Councillor Cumming
That Corr. 48-16 received from the Humane Society International Canada seeking
Council support to send a letter to the Prime Minister of Canada requesting the
reintroduction of a Bill to ban the import of shark fins, be endorsed.
Carried
(VI) Committee Reports
a) Report EC 2016-08 of the Executive Committee
1. Director, Corporate Services & City Solicitor, Report AS 01-16
Animal Shelter Commercial Lease
-1688 Highway No. 7
Council Decision
1. That the Mayor and City Clerk be authorized to enter into a new Commercial
Lease with Transport Canada for the Pickering Animal Shelter, located at 1688
Highway 7, Brougham, for a period of three years, with an option to renew for
two more years;
2. That the Mayor and City Clerk be authorized to execute the Commercial Lease
as set out in Attachment 1 to this Report, subject to minor revisions agreeable to
the Director, Corporate Services & City Solicitor; and
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
2. Director, Corporate Services & City Solicitor, Report CLK 06-16
City Policy ADM 050 — Freedom of Information and Protection of Privacy Policy
Council Decision
That Council approve revised City Policy ADM 050, Freedom of Information and
Protection of Privacy Policy (Attachment 1).
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3. Director, Culture & Recreation, Report CR 10-16
Community Engagement Strategy
-Annual Status Report
Council Decision
That Council receive for information the annual status report to the City of Pickering
Community Engagement Strategy (Priorities for 2015/16) as per Attachment 1.
4. Director, Culture & Recreation, Report CR 11-16
Consulting Services for a Recreation & Parks Master Plan and
Skateboard Park Strategy
-Request for Proposal No. RFP-10-2016
Council Decision
That Proposal No. RFP-10-2016, for Consulting Services for a Recreation &
Parks Master Plan and Skateboard Park Strategy, submitted by Monteith Brown
Planning Consultants in the amount of $194,321.02 (HST included) be accepted;
2. That the total gross project cost of $213,753.00 (HST included), including the
amount of the proposal and other associated costs, and the total net project cost
of $192,491.00 (net of HST rebate), be approved;
3. That Council approve the use of funds from account 5780.1505 that were
approved for upgrades and repairs to the skateboard facility at Diana, Princess of
Wales Park, for the Skateboard Park Strategy component of the Recreation &
Parks Master Plan;
4. That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $192,491.00 as follows:
a) The sum of $31,250.00, as provided for in the 2016 Current Budget
Culture & Recreation Administration, be increased to $34,135.00 to be
funded from property taxes;
b) The sum of $93,750.00, as provided for in the 2016 Current Budget
Culture & Recreation Administration, be increased to $102,406.00 to be
funded by a transfer from the Development Charges Reserve Funds -
Growth Studies (DCRF);
c) The sum of $55,950.00, as provided for in the 2015 Capital Budget Parks,
to be funded by a transfer from the Rate Stabilization Reserve; and .
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7:00 pm - Council Chambers
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Director, Culture & Recreation, Report CR 12-16
Canada Cultural Spaces Fund
-Conservation Barn Reconstruction Project
Council Decision
That Council endorse the City of Pickering's application to the Canada Cultural
Spaces Fund for the Conservation Barn Reconstruction Project by way of a
Council resolution;
2. That a copy of this report be forwarded to Jennifer O'Connell, MP Pickering -
Uxbridge; and
3. That the appropriate officials of the City of Pickering be authorized to take
necessary actions as indicated in this report.
Director, Engineering & Public Works, Report ENG 09-16
Northern Roads Hard Surfacing Strategy
Council Decision
1. That the Northern Roads Hard Surfacing Strategy, identifying candidate existing
loose surface roads to be upgraded to hard surface roads, from north of Taunton
Road to the Uxbridge Pickering Townline, be endorsed by Council;
2. That Council consider funding for candidate roads selected for the Northern
Roads Hard Surfacing Strategy through the annual budget process; and
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
7. Director, Engineering & Public Works, Report ENG 22-16
Browning Avenue Storm Sewer Replacement
Tender No. T-13-2016
Council Decision
1. That Tender No. T-13-2016 Browning Avenue Storm Sewer Replacement as
submitted by Ambler & Co. Inc. in the total tendered amount of $290,940.53
(HST included) be accepted;
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Council Meeting Minutes
October 17, 2016
7:00 pm - Council Chambers
2. That the total gross project cost of $331,139.00 (HST included), including the
tendered amount and other associated costs, and the total net project cost of
$298,201.00 (net of HST rebate) be approved;
3. That Council authorizes the Director, Finance & Treasurer to finance the net
project cost in the amount of $298,201.00 as follows:
a) the sum of $174,000.00 as provided for in the 2011 Capital Budget -
Stormwater Management be financed by the issue of debentures by The
Regional Municipality of Durham over a period not to exceed five years;
b) the sum of $74,644.00 as provided for in the 2011 Capital Budget -
Stormwater Management to be funded by a transfer from the Federal Gas
Tax Reserve Fund;
c) the sum of $170.00 to be funded from property taxes;
d) the sum of $44,448.00 as provided in the 2011 Capital Budget —
Development Projects to be funded by a transfer from the Development
Charges City's Share Reserve;
e) the sum of $4,939.00 as provided in the 2011 Capital Budget —
Development Projects to be funded by a transfer from the Development
Charges Stormwater Management Reserve Fund;
f) the financing and annual repayment charges in the amount of
approximately $38,265.00 be in in the annual Current Budget
commencing in 2017 or subsequent year in which the debentures are
issued and continuing thereafter until the debenture financing is repaid;
g) the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions, or take any actions necessary in
order to effect the foregoing;
4. That the draft by-law attached to this report be enacted; and
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
8. Director, Engineering & Public Works, Report ENG 23-16
Tender for Squires Beach Road & Clements Road
Intersection Improvements & Signalization
Tender No. T-3-2016
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Council Decision
Council Meeting Minutes
October 17, 2016
7:00 pm - Council Chambers
That Tender No. T-3-2016 for Squires Beach Road & Clements Road
Intersection Improvements & Signalization as submitted by Montgomery
MacEwan Contracting in the total tendered amount of $425,742.56 (HST
included) be accepted;
2. That the total gross project cost of $623,691.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$561,653.00 (net of HST) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $561,653.00 as follows:
a) the sum of $10,000.00 for the land acquisition as provided in the 2016
Capital Budget — Development Projects to be funded by a transfer from
the Development Charges City's Share Reserve;
b) the sum of $137,913.00 as provided in the 2016 Capital Budget —
Development Projects to be funded by a transfer from the Development
Charges City's Share Reserve;
c) the sum of $413,740.00 as provided in the 2016 Capital Budget —
Development Projects to be funded by a transfer from the Development
Charges Roads & Related Reserve Fund; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Director, Finance & Treasurer, Report FIN 18-16
Section 357/358 of the Municipal Act — Adjustment to Taxes
Council Decision
That the write-off of taxes as provided for in Attachment 1, in accordance with
Sections 357/358 of the Municipal Act, 2001 be approved; and
2. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
10. Division Head, Human Resources, Report HR-001-16
Respect in the Workplace Policy
-HUR 070
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Council Decision
Council Meeting Minutes
October 17, 2016
7:00 pm - Council Chambers
That Council approve amendments to the Respect in the Workplace Policy, as set out in
Attachment 1, in order to comply with the requirements of the Occupational Health &
Safety Act.
Director, Corporate Services & City Solicitor, Report LEG 06-16
Duffin Heights Mixed Use Corridor Land Dispositions
Council Decision
That the City -owned lands in the Duffin Heights Development Area fronting on
Brock Road south of Dersan Street (as shown on Attachment 1) be declared
surplus to the needs of the City.
2. That City staff be directed to take such steps and do such things as are necessary
to effectively market and sell the said lands, and that the sale be exempt from the
requirements of the City's Acquisition and Disposal of Land Policy so as to permit
the more effective marketing thereof.
3. That, prior to entertaining Offers to Purchase, City staff report back to Council to
provide information concerning the manner in which staff proposes to market and
sell the lands.
4. That the proceeds of sale of the lands be transferred to the City's Operations
Center Reserve Fund in accordance with paragraph 17 of Council budget
resolution 143/16.
5. That the appropriate City of Pickering officials be authorized to take the necessary
actions as indicated in this report.
Resolution # 211/16
Moved by Councillor Pickles
Seconded by Councillor Ashe
That Report 2016-08 of the Executive Committee meeting held on October 11, 2016, be
adopted.
Carried
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(VII) New and Unfinished Business
Council Meeting Minutes
October 17, 2016
7:00 pm - Council Chambers
1. Director, Culture & Recreation, Report CR 13-16
Architectural and Engineering Design Services, Council Chamber
& Accessibility Renovations
-Request for Proposal No. RFP-9-2016
A brief question and answer period ensued regarding available grant funding for this
project. The Chief Administrative Officer confirmed that staff were following up on any
opportunities for funding of this project.
Resolution # 212/16
Moved by Councillor Cumming
Seconded by Councillor Pickles
1. That Proposal No. RFP-9-2016 submitted by AECOM Canada Architects Ltd.
in the amount of $132,950.65 (HST included) be accepted;
2. That the total gross project cost of $155,550.00 (HST included), including the
amount of the proposal and other associated costs, and the total net project
cost of $140,078.00 (net of HST rebate), be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $140,078.00, as provided for in the 2016 Capital Budget Civic
Complex, by a transfer from the Rate Stabilization Reserve; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
2. Director, Finance & Treasurer, Report FIN 19-16
Consulting and Professional Services for the Development of
Financial System Specifications and RFP Proposal and Vendor Selection
Resolution # 213/16
Moved by Councillor Pickles
Seconded by Councillor Cumming
That Report FIN 19-16 of the Director, Finance & Treasurer regarding Consulting
and Professional Services for the Development of Financial System
Specifications and RFP proposal and vendor selection be received;
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Council Meeting Minutes
October 17, 2016
7:00 pm - Council Chambers
2. That Council approve the hiring of Deloitte LLP for consulting and professional
services in accordance with Purchasing Policy 10.03(c), as the assignment is
more than $50,000.00;
3. That the fee proposal submitted by Deloitte LLP for Consulting and Professional
Services for the Development of Financial System Specifications and RFP
proposal and vendor selection in the amount of $110,740.00 (HST included) be
accepted;
4. That the total gross project cost of $110,740.00 (HST included) and the total net
project cost of $99,725.00 (net of HST rebate) for Consulting and Professional
Services for the Development of Financial System Specifications and RFP
proposal and vendor selection be accepted;
5. That Council authorize the Director, Finance & Treasurer to fund the total net
project cost of $99,725.00 by a transfer from the Financial Systems Reserve; and
6. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
Director, Finance & Treasurer, Report FIN 20-16
Ontario Community Infrastructure Fund — Formula -Based Component
Resolution # 214/16
Moved by Councillor Ashe
Seconded by Councillor Cumming
1. That the Mayor and City Clerk be authorized to execute the Ontario Community
Infrastructure Fund - Formula -Based Component funding contribution Agreement
on terms satisfactory to the Director, Finance & Treasurer;
2. That the draft by-law attached hereto be enacted; and
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Carried
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(Vill) Notice of Motion
Firearms Discharge By-law
Council Meeting Minutes
October 17, 2016
7:00 pm - Council Chambers
A brief question and answer period ensued regarding any potential exceptions to the
Firearms Discharge By-law. The CAO confirmed that he would follow up prior to the
next Council meeting.
Resolution # 215/16
Moved by Councillor Pickles
Seconded by Councillor Cumming
Whereas the purpose of the City of Pickering's Discharge of Firearms By-law is to
prohibit the discharge of any gun, firearm, airgun or spring gun or any class or type
thereof in populated areas;
Whereas the City's populated areas are identified in Schedule "A" of the existing
Discharge of Firearms By-law as of January 21, 1991;
Whereas the populated areas of the City have expanded as a result of residential
development that has occurred subsequent to the passage of the Discharge of Firearms
By-law, as shown on the map attached to this motion;
Whereas the City of Pickering wishes to ensure the safety of residents by prohibiting the
use of firearms in all populated areas; and
Whereas the Discharge of Firearms By-law should be updated accordingly,
Now therefore be it resolved that the City of Pickering amend the existing Discharge of
Firearms By-law by amending Schedule "A" thereof to include the map attached to this
Notice of Motion.
Now therefore be it further resolved that City staff review the scope of the Discharge of
Firearms By-law as development within the City progresses, and that staff recommend
any further changes to Schedule "A" of the said By-law to account for future
development.
Carried
(IX) By-laws
7516/16 Being a by-law to establish those parts of Lot 18, Concession 3, being Parts 1 to
5, 40R-29349 as public highway.
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Council Meeting Minutes
October 17, 2016
7:00 pm - Council Chambers
7517/16 Being a by-law to authorize the Browning Avenue Storm Sewer Replacement
project in the City of Pickering and the issuance of debentures in the amount of
$174,000.00.
7518/16 Being a By-law to authorize the execution of the Ontario Community
Infrastructure Fund -Formula -Based Funding Component Agreement.
7519/16 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to
implement the Official Plan of the City of Pickering, Region of Durham, on Part of
Lot 19, Range 3, B.F.C., Part 1, 40R-8832 and Part 1, 40R-10527, in the City of
Pickering (A 12/16).
Resolution # 216/16
Moved by Councillor Ashe
Seconded by Councillor Pickles
That By-law Nos. 7516/16 through 7519/16, be approved.
Carried
(X) Other Business
1. Vacancy on Taxicab Advisory Committee and Site Plan Advisory Committee
Resolution #217/16
Moved by Councillor Ashe
Seconded by Councillor Pickles
That the rules of procedure be suspended in order to bring forward a motion.
Resolution # 218/16
Moved by Councillor Ashe
Seconded by Councillor Pickles
Carried
That due to the vacancy on the Taxicab Advisory Committee, Council appoint
Councillor Cumming to the Committee.
Carried
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PICKERIN.G
_October 17, 2016
7:00 pm Council Chambers
Resolution # 219/16
Moved by Councillor Ashe
Seconded by Councillor Cumming,
That due to the vacancy on the Site Plan Advisory Committee, Council appoint
Councillor Pickles to the Committee.
Carried
2. Councillor Pickles requested that_staff follow up regarding the street naming
procedure to ensure consistency when streets are named after a firefighter by
naming the street with the first and last name of the firefighter.
(XI) Confirmation By-law
By-law Number #7520/16
Councillor Pickles, seconded by Councillor Cumming, moved for leave to introduce a
By-law of the City of Pickering to confirm those proceedings of October,17, 2016.
Carried
.(XII) Adjournment
Moved by Councillor Cumming
Seconded by Councillor Ashe
That the meeting be adjourned at 7:30 pm.
Dated this 17t'.day.of October, 2016.
May
:Lisa Harker
Deputy Clerk
Carried
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