HomeMy WebLinkAboutCR 10-16 city U Report to
PiCKERiNG Executive Committee
Report Number: CR 10-16
Date: October 11, 2016
From: Marisa Carpino
Director, Culture & Recreation
Subject: Community Engagement Strategy
- Annual Status Report
- File: A-1440
Recommendation:
1. That Council receive for information the annual status report to the City of Pickering
Community Engagement Strategy (Priorities for 2015/16) as per Attachment 1.
Executive Summary: At the Council meeting of June 15, 2015, Council enacted Resolution
#56/15 authorizing staff to complete five key community engagement priorities in 2015-2016 from
the City of Pickering's Community Engagement Strategy.
As such, a team of municipal staff representing all departments and the Pickering Public Library
have been working together to implement these strategies in 2015/16 and have prepared an
annual status report for Council's information (see Attachment 1).
Financial Implications: Five community engagement priorities identified for completion in
2015-2016, utilized approved funds in the 2015 and 2016 Current Budgets. These funds were
primarily dedicated to International Association of Public Participation (IAP2) training of Council,
Directors and select City staff.
The Community Engagement staff team will address future funding of community engagement
initiatives in the 2017 budget approval process.
Discussion: Community Engagement is one of Pickering's five corporate priorities. As such, a
team of municipal staff representing all departments and the Pickering Public Library began
working together in early 2012 to develop a corporate Community Engagement Strategy. The
consulting services of MASS LBP were retained to complete individual and small group interviews
with Council, and various City staff departments in April 2012. They also completed larger
consultation sessions with senior staff, Council, front line staff, community leaders and citizen
advisory committee members.
The findings of these consultation sessions informed their final report entitled "Together and
Towards: A report to support the development of an engagement strategy for Pickering" which
was received by Council at the July 8, 2013 Council Meeting. Since that time, 19 of the 20
recommended engagement priorities have been addressed by City staff with status reports being
provided annually to Pickering Council.
CR 10-16 October 11, 2016
Subject: Community Engagement Strategy Page 2
Accordingly, the purpose of this report is to provide an annual status report on staff's progress of
the 2015/16 community engagement priorities (see Attachment 1).
Highlights of the 2015/16 Annual Status Report include:
1. Set clear benchmarks and measures for increasing public engagement and report
annually.
A variety of public engagement initiatives were implemented by City staff in 2015/16 including
the Street Team, Pingstreet App, Your City Event, Sustainability Survey, Sustainability
eNewsletter and Sustainability Workshops. Benchmarks with quantitative measures were
identified for each initiative prior to implementation as a tool to measure success. Positive
results were largely realized in each initiative and will continue to be measured year after year
to chart progress.
2. Adopt new, more deliberative techniques for involving residents in decision-making.
Staff have identified the South Pickering Intensification Study as a means to adopt new
deliberative techniques for involving residents in the development of recommendations. It is
important to identify the public's critical issues concerning land development and urban design
along the Kingston Road corridor to help inform Development Guidelines and Zoning By-laws.
To this end, City Development staff will establish collaborative working groups to engage a
broad range of stakeholders allowing for both formal and informal feedback. The consultations
are scheduled to take place in late 2016 or early 2017.
In early 2016, Culture & Recreation staff formed a new Seniors Council comprising Pickering
residents age 55+, who submitted an application to participate. The Seniors Council meet
monthly with select Culture & Recreation staff in order to research, collect data and prepare a
Seniors Business Plan that provides recommendations regarding the provision of municipal
Culture & Recreation Services. A draft Seniors Business Plan has been developed and
identifies recommendations related to seniors programming (development, delivery and
promotions) and facility development. In response, City staff has developed many of the
recommendations for new programs which will be offered in the upcoming 2017 Winter Leisure
Guide.
3. Create a co-production task force to review opportunities to devolve, enhance or share
City services with residents and local groups.
City staff have discussed potential projects that would be appropriate for this level of active
involvement by residents. Such projects may raise legal and/or financial issues and must be
reviewed by appropriate City staff. To date, the opportunity for residents to adopt a City
garden has been identified as a possible project idea. It is still under consideration by City
staff and if it proceeds, will be initiated by the department staff responsible for City Gardens.
A task force will not be created at this time.
CORP0227-07/01 revised
CR 10-16 October 11, 2016
Subject: Community Engagement Strategy Page 3
4. Engage citizens to enhance current design principles for proposed developments.
City Development staff utilized resident feedback from the City Centre visioning exercises to
develop Draft City Centre Urban Design Guidelines, January 2016. The document is currently
available on the City's website and the recommended version will be presented to Council
along with the recommended City Centre Zoning By-law later this year.
5. Develop and offer an annual Civics 101 class to Pickering residents.
A dedicated team of City staff developed the Pickering 101 Civics program which was offered
at no cost to residents in 2016. The program was promoted through various venues and staff
received over 50 applications to participate, from which 33 were selected. The Pickering 101
Civics program ran for seven weeks from January 20 to March 2, 2016, and covered a variety
of topics including the history of Pickering, legislation, building services, finance, and more. A
post project survey was sent to participants, which confirmed that learning objectives were
met. Post project debriefing of staff was also conducted and the Pickering 101 Civics program
was determined to run annually. Overall, the participant and staff response to the first ever
Pickering 101 Civic program was very positive.
The Community Engagement Strategy to "Create a new learning and engagement unit to
advise Council & Departments" was addressed in previous years primarily through IAP2
training (International Association of Public Participation). IAP2 training has been completed by
13 City staff to date. That said, staff have remained committed to providing additional community
engagement training in 2015/16. A "Public Participation for Decision Makers" workshop was
provided to Council and Senior Managers on September 17, 2015. In addition, staff with IAP2
training developed and provided a workshop highlighting IAP2 strategies to 14 additional City staff
on February 26, 2016. This workshop provided staff with the knowledge, tools and techniques to
employ community engagement strategies in their Department. Moving forward, IAP2 training
will continue to be offered to City staff (as appropriate) on an annual basis. In the meantime,
IAP2 training resources are made available on the City's intranet and the Community Engagement
staff team provide regular emails to staff to make them aware of the resource.
Since the Community Engagement Strategy was first developed in 2013, the Community
Engagement staff team has addressed 19 of the 20 recommendations. At this stage, the
Community Engagement staff team will proceed by remaining focused on the community
engagement priorities identified in the report and maintaining the strategies employed to date.
Attachments:
1. Annual Status Report: City of Pickering Community Engagement Strategy (Priorities 2015/16)
CORP0227-07/01 revised
•
CR 10-16 • October 11, 2016
Subject: Community Engagement Strategy Page 4
Prepared/Approved/Endorsed By:
0
Marisa Carpino
Director, Culture & Recreation
Stan Karwowski
Director, Finance & Treasurer
Cathy Grant
Chief Executive Officer
Pi.— • Public Library
Pau
Bi\oni
Direc porate Services & City Solicitor
Ric and Holb rn
Dt ector, Engineering & Public Works
Catherine Rose
(Acting) Director, City Development
•
CORP0227-07/01 revised
CR 10-16 October 11, 2016
Subject: Community Engagement Strategy Page 5
:mc
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
•
CORP0227-07/01 revised
•
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