Loading...
HomeMy WebLinkAboutENG 13-16 Report to Cali 4 =`= Executive Committee q �i I = Report Number: ENG 13-16 Date: June 20, 2016 From: Richard Holborn Director, Engineering & Public Works Subject: Tender for Third Concession Road Reconstruction and Centennial Park Parking Lot Refurbishment - Tender No. T-10-2016 - File: A-1440 Recommendation: 1. That Tender No. T-10-2016 for Third Concession Road Reconstruction and Centennial Park Parking Lot Refurbishment as submitted by C. Valley Paving Ltd. in the total tendered amount of $322,427.14 (HST included) be accepted; 2. That the total gross project cost of$398,213.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $358,603.00 (net of HST rebate) be approved; 3. That Council authorize the Division Head, Finance & Treasurer to finance the total net project cost of$358,603.00 as follows: a) The sum $287,829.00 as approved in the 2016 Capital Budget for Third Concession Road Reconstruction to be funded from the Southeast Collector Enhancement Fund; b) The sum of$70,774.00 as approved in the 2016 Capital Budget for Centennial Park Parking Lot Refurbishment to be funded from the Rate Stabilization Reserve; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The 2016 Capital Budget includes Third Concession Road Reconstruction and Centennial Park Parking Lot Refurbishment as construction projects. Tender No. T-10-2016 was issued on Wednesday, April 13, 2016 with a tender closing date of Wednesday, April 27, 2016. The low bid of$322,427.14 (HST included) submitted by C. Valley Paving Ltd. is recommended for approval. The total gross project cost is estimated at $398,213.00 (HST included) with an estimated total net project cost of$358,603.00 (net of HST rebate). ENG 13-16 June 20, 2016 Subject: Third Concession Road Reconstruction and Centennial Park Parking Lot Refurbishment Tender No. T-10-2016 Page 2 Financial Implications: 1. Tender Amount Tender No. T-10-2016 $285,333.75 HST (13%) 37,093.39 Total $322,427.14 2. Estimated Project Costing Summary Tender No. T-10-2016 $285,334.00 Associated Costs Materials Testing 10,000.00 Construction Contingency (20% ) 57,067.00 Sub Total - Costs $352,401.00 HST (13%) 45,812.00 Total Gross Project Costs $398,213.00 HST Rebate (11.24%) (39,610.00) Total Net Project Costs $358,603.00 3. Approved Source of funds Roads Capital Budget Description Account Code Source of Budget Required Funds Third Concession 5320.1606.6250 Southeast $490,000.00 $287,829.00 Road Collector Reconstruction Enhancement Fund Centennial Park 5780.1607.6129 Rate 80.000.00 70,774.00 Parking Lot Stabilization Reserve Total $570,000.00 $358,603.00 Net project costs (over) under approved funds $211,397.00 The under expenditure of$211,397.00 is mainly attributed to a change in scope for the Third Concession Road Reconstruction project. Originally, the Third Concession Road Reconstruction budget estimate was based on it being a full road reconstruction project, including new granular base coarse materials, drainage improvements and asphalt resurfacing. Upon further investigation of existing conditions by City staff, it was determined that existing granular base materials are adequate and do not require to be replaced. This resulted in substantial project cost savings. CORP0227-07!01 revised ENG 13-16 June 20, 2016 Subject: Third Concession Road Reconstruction and Centennial Park Parking Lot Refurbishment Tender No. T-10-2016 Page 3 Discussion: As part of the 2016 Capital Budget, Third Concession Road Reconstruction and Centennial Park Parking Lot Refurbishment were approved as construction projects. Tender No. T-10-2016 was issued on Wednesday, April 13, 2016 and closed on Wednesday, April 27, 2016 with five bidders responding. The low bid submitted by C. Valley Paving Ltd. is recommended for approval. The total gross project cost is estimated at $398,213.00 (HST included), with an estimated total net project cost of $358,603.00 (net of HST rebate). References for C. Valley Paving Ltd. have been checked and are deemed acceptable by the Manager, Capital Projects & Infrastructure. The Waste Management Plan has been reviewed and deemed acceptable by the Manager, Capital Projects and Infrastructure. The Health & Safety Policy, a current WSIB Workplace Injury Summary Report, the Certificate of Clearance issued by the Workplace Safety & Insurance Board, and the Ministry of Labour, Health and Safety Awareness Training Certificates as submitted by C. Valley Paving Ltd. have been reviewed by the Coordinator, Human Resources, and deemed acceptable. The Certificate of Insurance has been reviewed by the Manager, Budgets & Internal Audit, and is deemed acceptable. In conjunction with staff's review of the contractor's previous work experience and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Engineering & Public Works Department recommends acceptance of the low bid submitted by C. Valley Paving Ltd. for Tender No. T-10-2016 in the amount of $322,427.14 (HST included), and that the total net project cost of$358,603.00 be approved. Attachments: 1. Supply & Services Memorandum dated April 27, 2016 2. Record of Tenders Opened and Checked 3. Location Map — Project Area No. 1, Third Concession Road 4. Location Map — Project Area No. 2, Centennial Park Parking Lot CORP0227-07101 revised ENG 13-16 June 20, 2016 Subject: Third Concession Road Reconstruction and Centennial Park Parking Lot Refurbishment Tender No. T-10-2016 Page 4 Prepared By: Approved/Endorsed By: / Darrell ` elsky, CET, MM Ill N Ric rd Holbo , P. Eng. Manage , Capital Projects & In rastructure Di ctor, Engineering & Public Works Vera A. Felge r acher Stan Karwowski, MBA, CPA, CMA CSCMP, CPP•, CPPB, CPM, CMM Ill Division Head, Finance & Treasurer Manager, Supply & Services Caryn Kong, CPA, CGA Senior Financial Analyst Capital & Debt Management DS:mjh Recommended for the consideration of Pickering City Council z, Z.° 6, Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised ATTACHMENT## TOREPORT#EN1 13-1(0 ,,,_ City O0 ---1-- ---3.- City o g' ck Pickering � � � —, APR 2 8 ,� 2016 '� a, � � om:�= IINAE Memo Received To: Richard Holborn April 27, 2016 Director, Engineering & Public Works From: Vera A. Felgemacher • Manager, Supply & Services Copy: Manager, Capital Projects & Infrastructure • Sr. Construction Coordinator/Inspector Supervisor, Supply & Services Subject: Tender No. T-10-2016 Tender for Third Concession Road Reconstruction and Centennial Park Parking Lot Refurbishment Closing: Wednesday, April 27, 2016 —2:00pm File: F-5400-001 • Tender No. T-10-2016 was advertised on the City's website on April 13, 2016 inviting companies to download the tendering document and five submissions were received. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been completed below. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03(w). Three (3) bids have been retained for review at this time and are attached. Summary Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check C. Valley Paving Ltd. $322,427.14 $322,427.14 Gallo Bros. Paving Ltd. $347.894.00 $347.894.00 Trison Contracting Inc. $448,023.53 $448,023.53 Elirpa Construction & Materials Ltd. $471,566.63 $471,566.63 Blackstone paving & Construction Ltd. $578,698.99 $578,698.99 � r ATTACHMENT# TOREPORT# .5'J Pursuant to Information to Bidders Item 27 and Tendering Specifications Item 20, the following documentation will be requested of the resulting low bidder for your review during the evaluation stage of this tender call. Please advise if we are to proceed with collecting the following documentation: (a) A copy of the currently dated and signed Health and Safety Policy to be used on this project; (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary. Report document, a copy of the current CAD 7, NEER, or MAP reports may.be submitted); (c) A copy of the current Clearance Certificate issued by Workplace Safety & insurance Board; (d) The City's certificate of insurance or approved alternative form shall be completed by the Bidder's agent, broker or insurer; • (e) Copies of Ontario Ministry of Labour, Health and Safety Awareness Training certificates for every worker and supervisor who will be assigned to this project; (f) The City's Accessibility Regulations for Contracted Services form; and (g) Waste Management Plan. A budget of$560,000.00 was provided to Supply & Services for this procurement. In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out below excludes HST. As such, in accordance with Purchasing Policy Item 06.12, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is: (c) Over $250,000, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO and Council. Please include the following items in your report: 1. if Items (a), (b), (c), and (e) noted above are acceptable to the Co-ordinator, Health & Safety or designate; 2. if Item (d) is acceptable to the Manager, Budgets & Internal Audit; 3. if the list of subcontractors is acceptable; 4. if Item (g) is acceptable; 5. the appropriate account number(s) to which this work is to be charged; 6. the budget amount(s) assigned thereto; 7. Treasurer's confirmation of funding; 8. related departmental approvals; and 9. related comments specific to the project. After receiving Council's approval, an approved "on-line" requisition will be required to proceed. • . April 27, 2016 • Tender No. T-10-2016 Page 2 Tender for Third Concession Road Reconstruction and Centennial Park Parking Lot Refurbishment . ATTACHMENT#--��I----TO REPORT#EA/ 13_/(, Enquiries can be directed to the City's website for the unofficial bid results as read out at the public tender opening or to Supply & Services. Bidders will be advised of the outcome in due course. • If'you require further information, please feel free to contact me or a member of Supply & Services. i VAF/rr Attachments (4) • • • • • • April 27, 2016 Tender No. T-10-2016. Page 3 Tender for Third Concession Road Reconstruction and Centennial Park Parking Lot Refurbishment ATTACHMENT# 2 TOREPORT# AK1/�`"1 m _ / N ...�.of�_ 3 51 o '. n0 0- Kam• p — -, , 3 R- O 5 v o c Z 0 v 41�_ '0 (� a .. N .� , ' �? a W fD �. p CD p Z. CD rb O �' O CD C)___,- 0' i`r �) O a) .r1- C • rvi,� < < P- C) r»- 3 0 CO AO • . -,..z. :.� 0 Q N 0 - 0 il) C C� 3 0) 0 3 n 3 1 N m ', ,\, * % ft., -------- CO on A c 0 li X n CD 40 `t/4 te <0 to 0 O n. ,, C 0 1 L/J C.-- 0 0. c) 0 o --S:,' 6\ o 61 Q' n N -„I 2i, o6. ,(.,-> v -o a W '" A� CD CD= O Q =. m C- `` = cam 6 -1 00 ' '÷ co C) m a so N X A rtii P Cg E" In• 7 6 Cl) O n) Q Ss O a CD C) 0 CI 0 . 0 3 Si) CD a Ca o ATTACHMENT#�TO REPORT# /e1 /3 Engineering & Public$Vor-k =Department Attachment for Tender T-10-2016 ION C.1 NMI Third Concession Road Reconstruction & Centennial Park Parking Lot Refurbishment Project Area No. 1 \ ° od Rpr �9\ ► voo SUBJECT • o I O CAIS AREA 00 1 0°� GOR�\OOR R riMGNVRG4 'N / ME V\di OSLO Location Map —Third Concession Road Proposed construction to include the following: The Work of this tender is to provide all machinery, tools, apparatus and other means of construction, furnish all materials for complete asphalt removal, supply and installation of a new granular `A' road base, new base and top course asphalt resurfacing on Third Concession Road from Whites Road to Rosebank Road. General works may also include fine grading, pavement markings and traffic calming measures"all in accordance with terms, conditions and specifications contained herein to the satisfaction of the City. t City o ATTACHMENT# TOREPORT#__ ,,�I,� Engineering & Public prks Department . _ice , -i ,.,-r r.: ` Attachment"for Tender T-10=2016 li RN-CIA N IZE Third Concession Road Reconstruction & Centennial Park Parking Lot Refurbishment Project Area No. 2 fLOPO SOON n°a APO ciks 0 1111 SH,RO C / ts5 �� web JSdJ Z 09 Bd SS It Ro > .+e2 J SF,f7, O 6, C op`!-S G��OOO o GFtoS S/,tc °2 SoJAFK 4S ' no P OQ Q�� AN GPI I I,d I ec 04C3 ( ° d \ CRE'E-K P Go LANE o� �2ou opsk 1,ca \ _ . �R iii SUBJECT ✓1'" O,,..e�ceaOOK g PARK AVENUE 'a °J o? STR 4O�a,P s �o 0 f glkvE'i 1 s. 0 Location Map — Centennial Park Parking Lot Proposed construction to include the following: The Work of this tender is to provide all machinery, tools, apparatus and other means of construction, furnish all materials for complete installation of new base and top course asphalt on Centennial Park Parking Lot. General works may also include installation of a concrete barrier curb, asphalt sidewalks, fine grading and pavement markings all in accordance with terms, conditions and specifications contained herein to the satisfaction of the City.