HomeMy WebLinkAbout10JUN08
EXECUTIVE COMMITTEE MEETING MINUTES
MONDAY, JUNE 8, 1998 - 7:30 P.M.
PRESENT:
COUNCILLORS:
M. Brenner - Chairman
D. Dickerson
M. Holland
R. Johnson
D. Pickles
D. Ryan
ALSO PRESENT:
N. Carroll - Director of Planning
G.A. Paterson - Director of Finance
S. Reynolds - Director of Culture & Recreation
C. Rose - Manager, Policy Division
B. Taylor - Town Clerk
O. Labaj - Kinesiologist/Fitness Supervisor
ABSENT:
Mayor Arthurs - (attending FCM Conference)
(I) ADOPTION OF MINUTES
Regular Meeting of May 25, 1997
(II) DELEGATIONS
1. Rita McDonald, representing Take Back The Night, gave an overview of
the purpose of the Take Back The Night candlelight walk which is to draw
attention to violence against women and children. The walk is scheduled
to take place on Thursday, September 10, 1998 at 7:00 p.m. starting from
the Esplanade Park.
Approved See Recommendation #1
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2. Ed Hoiko, 1101 Glenanna Road, stated that the proposed by-law to impose
parking restrictions on Glenanna Road at the entrance to the David Farr
Memorial Park will have the effect of penalizing the area residents while
others are breaking the law. People using the park are parking in the
crosswalk as well as in the prohibited area and he felt that more
enforcement was needed.
3. Joanne Volpe, 1916 Shadybrook Drive, stated that she wants to participate
in any further discussions about imposing parking restrictions at the
entrance to Shadybrook Park.
4. Ian Kerr, 1914 Shadybrook Drive, stated that he is a soccer coach for two
teams and can understand the need for better parking controls in the area
of parks. He felt that better enforcement would put the message out to
those breaking the law.
5. Bill McKechnie, 849 Fairview Avenue, stated that he only recently
received a copy of the report of the East Shore Community Centre
Building Committee and asked that this issue be deferred to allow all user
groups to review the report. He noted that the area proposed for additional
parking has been allocated to the Lawn Bowling Club for expansion.
6. Rene Lizotte, representing the South Pickering Lawn Bowling Club, stated
that the goal of her club is to include all members of the community and
noted that membership has grown 55% since occupying their current space
this year. She stated that her Club supports the report of the East Shore
Community Centre Building Committee with the exception that a second
green will be required and they will require the area where the additional
parking lot is proposed.
7. Barry Johnson, Past President, South Pickering Seniors Club, stated that
he advised Council in 1996 that the present facility was too small for the
size of the membership. In 1997, Council passed a resolution to
investigate the expansion of the East Shore Community Centre or
investigate the feasibility of another Seniors facility. He gave an overview
of the activities of the South Pickering Seniors Club and noted that they
are strongly community oriented. He thanked the East Shore Community
Centre Building Committee and other user groups that participate with the
Building Committee.
8. Flo Turner, 1027 Rouge Valley Drive, asked why the hill at the East Shore
Community Centre is not cut back to provide for additional parking and
the fill used for other purposes. She also asked if the Palmer House at the
East Woodlands Park could be sold and the proceeds go to the expansion
of the East Shore Community Centre.
9. Paul Kelland, representing PESCA, stated that PESCA supports the
expansion of the East Shore Community Centre in order to provide more
room for the Seniors. He attended the meetings when options wee
discussed and as a result, he supports the basic recommendations set out in
the report of the East Shore Community Centre Building Committee.
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10. Jackie Smart, 829 Fairview Avenue, stated that she sat on the original
Building Committee for the East Shore Community Centre and provision
was made for an easy knock-out wall at the north end of the building to
provide for expansion but this has not been utilized in the proposed
expansion. The folding currently used at the Centre are not sound proof
and this will cause problems if the gymnasium is separated from the
Seniors area by these walls. The East Shore Community Centre Building
Committee did not meet in the daytime when PESCA members could
attend and therefore she asked that the report of the East Shore
Community Centre Building Committee be deferred for other users to
participate in discussions.
11. Louise Boehler, 889 Antonio Street, inquired into the cost of the proposed
renovations and asked why the public was not notified of the report of the
East Shore Community Centre Building Committee. She also asked by the
meetings of the Building Committee were not held during the evening.
(III) MATTERS FOR CONSIDERATION
1. OFFICIAL PLAN AMENDMENT APPLICATION 97-007/P
DRAFT PLAN OF SUBDIVISION 18T-97029
ZONING BY-LAW AMENDMENT APPLICATION A 30/97
1169513 ONTARIO INC. (GRAYWOOD)
NORTH PART OF LOT 20, CONCESSION 1
FILE NUMBER - B 2310 A 30/97
In Planning Recommendation Report #16-98, it is recommended that the
applications for an Official Plan amendment, draft plan of subdivision and
rezoning submitted by 1169513 Ontario Inc. at the southeast corner of
Kingston Road and Valley Farm Road be refused.
Approved See Recommendation #2
Gabe De Martini, representing the applicant, stated that representatives of
his company have met with staff to try to seek a compromise for this
development. He will amend the application to introduce apartments
along the Kingston Road and Glenanna Road frontages and introduce
parkland at the south end. He hoped that the Ontario Municipal Board
hearing scheduled for the Fall will not be required.
Ron Palmer, representing the Lennox family, stated that the Lennox family
owns the land immediately to the east of the subject lands. He supports
the staff recommendation to refuse this application and hoped that the
Lennox family could be involved in any future proposal.
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2. ZONING BY-LAW AMENDMENT APPLICATION A 8/98
SHRONE VIEW HOLDINGS INC.
BLOCKS 16 TO 19, PLAN 40M-1887
(EAST SIDE OF CLEARSIDE COURT, WEST OF BROCK
ROAD AND SOUTH OF THE THIRD CONCESSION ROAD)
FILE NUMBER - B 2310 -A 8/98
In Planning Recommendation Report 14/98, it is recommended that
Zoning By-law Amendment Application A 8/98, submitted by Shrone
View Holdings Inc. on lands being Blocks 16 to 19, Plan 40M-1887, to
permit the development of 9 street townhouse dwelling units (with
minimum lot frontage of 6.0 metres and minimum lot area of 180 square
metres, on lots currently zoned to permit 16 quadruplex dwelling units, be
APPROVED.
Approved See Recommendation #3
3. DRAFT PLAN OF CONDOMINIUM 18CDM-95005
PICKDRED INVESTMENT LIMITED
(SOUTHVIEW GARDENS - PHASE II)
PART OF LOTS 2 AND 3, REGISTERED PLAN 469 AND
PART OF LOT 17, CONCESSION 1
(SOUTH-EAST CORNER OF KINGSTON ROAD AND
SOUTHVIEW DRIVE)
FILE NUMBER - B 2310 -18CDM-95005
In Planning Recommendation Report 13/98, it is recommended that
Council recommend to Regional Council that Draft Plan of Condominium
18CDM-95005, submitted by Pickdred Investment Limited, for the
establishment of condominium tenure, on lands being Part of Lots 2 and 3,
Registered Plan 469 and Part of Lot 17, Concession 1, be APPROVED.
Approved See Recommendation #4
4. OFFICIAL PLAN AMENDMENT APPLICATION 98-002/P
TOWN INITIATED
PROPERTY MAINTENANCE AND OCCUPANCY CONTROLS
FILE NUMBER - B 2310 -A 8/98
In Planning Recommendation Report 15/98, it is recommended that
Official Plan Amendment Application 98-002/P, initiated by the Town of
Pickering, to add an enabling provision for property maintenance and
occupancy controls to the Pickering Official Plan, be APPROVED.
Approved See Recommendation #5
5. MONITORING OF SITE PLAN APPROVALS
FILE NUMBER - B 1000
In Planning Report 12/98, it is recommended that Report 12-98 pertaining
to the Monitoring of Site Plan Approvals be received.
Approved See Recommendation #6
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6. WELLNESS CLINIC PARTNERSHIP
FILE NUMBER -C 4300
In Culture and Recreation Report CR 04-98, it is recommended that the
proposal, in reply to RFP 4-98, submitted by Joints’N Things Inc. for the
construction and lease of space for a Wellness Clinic at the Pickering
Recreation Complex be accepted.
Approved See Recommendation #7
7. CHARGING OF INTEREST ON OVERDUE ACCOUNTS
FILE NUMBER -C 5000
In the Director of Finance’s Report TR 22/98, it is recommended that a
policy of charging interest on overdue accounts at the same rate as that
charged on overdue taxes, currently 1.25 per cent per month, compounded
annually, equally 15 per cent per annum be approved.
Approved See Recommendation #8
8. PROPOSAL TO OUTSOURCE THE
DISTRIBUTION OF TAX CERTIFICATES
FILE NUMBER -C 5000
In the Director of Finance’s Report TR 21/98, it is recommended that
outsourcing the distribution of Tax Certificates and the authority to
execute the Property Link Service Agreement between Synamics Inc. be
approved and the fee for Tax Certificates be increased to $50.00.
Approved See Recommendation #9
9. SECTION 442 OF THE MUNICIPAL ACT
ADJUSTMENTS TO TAXES
FILE NUMBER -A 2310.293
In the Director of Finance’s Report TR 20/98, it is recommended that the
write-off of taxes due to demolition, clerical error, exemption or vacancy,
as provided under Section 442 of the Municipal Act be approved.
Approved See Recommendation #10
10. THROUGH HIGHWAY DESIGNATION
BEM AVENUE
FILE NUMBER - E 4000
In Public Works Report PW 16/98, it is recommended that a draft by-law
to amend By-law 2366/87 to designate Bem Avenue as a through highway,
be forwarded to Council for enactment.
By-law forwarded to Council
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11. PARKING BY-LAW
PORTION OF GLENANNA ROAD
(PEDESTRIAN ENTRANCE TO 1875 GLENANNA ROAD)
FILE NUMBER - E 4000
In Public Works Report PW 17/98, it is recommended that a draft by-law
to amend Schedule B to By-law 2359/87 regulating parking restrictions
and prohibitions on certain highways, be forwarded to Council for
enactment.
By-law forwarded to Council
12. PARKING BY-LAW
PORTION OF GLENANNA ROAD
(ENTRANCE TO DAVID FARR MEMORIAL PARK)
FILE NUMBER - E 4000
In Legal Services Report L 56/98, it is recommended that a draft by-law to
amend Schedules A and B to By-law 2359/87 which regulates stopping
and parking restrictions/prohibitions on certain highways, be forwarded to
Council for enactment.
Referred to staff
13. PARKING BY-LAW
PORTION OF SHADYBROOK DRIVE
(ENTRANCE TO SHADYBROOK PARK)
FILE NUMBER - E 4000
In Legal Services Report L 57/98, it is recommended that a draft by-law to
amend Schedule B to By-law 2359/87 regulating parking restrictions and
prohibitions on certain highways, be forwarded to Council for enactment.
Referred to staff
14. AUTHORIZATION TO EXECUTE STANDARD FORM
AGREEMENTS
SUBDIVISION/DEVELOPMENT AGREEMENTS AND
RELATED AMENDING AGREEMENTS
FILE NUMBER - B 4100
In Legal Services Report L 64/98, it is recommended that a draft by-law to
authorize the execution of the Town’s Subdivision and Development
Agreements and related amendments, be forwarded to Council for
enactment.
By-law forwarded to Council
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15. ROAD DEDICATION
BLOCK 25, PLAN 40M-1916
(FAIRPORT ROAD)
FILE NUMBER - E 4000
In Legal Services Report L 69/98, it is recommended that a draft by-law to
dedicate Block 25, Plan 40M-1916 (Fairport Road) as public highway, be
forwarded to Council for enactment.
By-law forwarded to Council
16. APPOINT DIRECTOR OF FINANCE AS ACTING CLERK
FILE NUMBER - A 1900
In Clerk’s Report CL 22/98, it is recommended that a draft by-law to
appoint Gillis Paterson as an Acting Clerk be forwarded to Council for
enactment.
By-law forwarded to Council
17. LITTERING BY-LAW
FILE NUMBER - D 3310
In Town Solicitor’s Report L 73/98, it is recommended that the draft by-
law to replace the Town’s present Littering By-law be enacted.
By-law forwarded to Council
(IV) OTHER BUSINESS
1. Councillor Pickles introduced a Notice of Motion seconded by Councillor
Dickerson regarding the establishment of a committee to review the Town
logo.
2. Councillor Holland commented on the statement made by Mayor Mel
Lastman that the 905 communities should fund the GO Transit System
more heavily.
3. Councillor Dickerson also commented on the statement made by Mayor
Mel Lastman that the 905 communities should fund the GO Transit
System more heavily.
4. Councillor Dickerson reported that both the Region and the Municipality
of Clarington have endorsed Council’s resolution that there be a 10
kilometer notification zone around the Pickering Nuclear Generating
Station.
5. Councillor Dickerson congratulated the Frenchman’s Bay festival
Committee on arranging for the Festival to be held this weekend and urged
all Pickering residents to attend the Festival.
6. Councillor Johnson thanked Councillor Pickles for responding to Ward 3
concerns while he has taken on extra duties at the Region and CLOCA.
7. Councillor Johnson reported that he attended a portion of the Federation of
Canadian Municipality’s conference and reported on several initiatives
that he learned there.
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8. Councillor Johnson complimented Councillor Dickerson on his duties as
the Chair of the East Shore Community Centre Building Committee. He
asked that staff comment on the report of the Building Committee with
respect to funding and the options for expansion.
9. The following matters were considered prior to the regular meeting:
a) The Director of Finance gave a brief overview of this Report TR
18/98 regarding the 1998 Current and Capital Budget.
b) The Director of Planning distributed a map of the Durham District
School Board proposed changes.
c) The Director of Planning reported that the Committee of
Adjustment approved an application for a minor variance
submitted by Mr. Gazarek to increase the size of a proposed
restaurant in the former Mazda building on Kingston Road and
noted that Council may want to appeal this decision.
d) Councillor Holland asked that Members of Council supply him
with names for the Community Pride Awards.
(V) ADJOURNMENT
The Meeting adjourned at 9:50 p.m.
DATED________________________ CLERK_________________________
TOWN OF PICKERING
That the Executive Committee of the Town of Pickering having met on June 8, 1998, presents its
tenth report to Council and recommends:
1. TAKE BACK THE NIGHT CANDLELIGHT WALK
FILE NUMBER - F 2600
That the Council of the Corporation of the Town of Pickering hereby
supports the “Take Back The Night” candlelight walk scheduled for
Thursday, September 10, 1998 as set out in the letter from Rita McDonald
dated May 14, 1998.
2. OFFICIAL PLAN AMENDMENT APPLICATION 97-007/P
DRAFT PLAN OF SUBDIVISION 18T-97029
ZONING BY-LAW AMENDMENT APPLICATION A 30/97
1169513 ONTARIO INC. (GRAYWOOD)
NORTH PART OF LOT 20, CONCESSION 1
FILE NUMBER - B 2310 A 30/97
That Official Plan Amendment Application 97-007/P submitted by
1169513 Ontario Inc. to permit residential development with an
approximate density of 44 units per hectare on the North Part of Lot 20,
Concession 1, Town of Pickering, be REFUSED; and
That Zoning By-law Amendment Application A 30/97 submitted by
1169513 Ontario Inc. to permit development of semi-detached units and
townhouses on the North Part of Lot 20, Concession 1, Town of Pickering,
be REFUSED; and
That Pickering Town Council recommend to Region of Durham Council
that Draft Plan of Subdivision 18T-97029 submitted by 1169513 Ontario
Inc. to permit the development of approximately 124 semi-detached and
75 townhouses units on the north part of Lot 20, Concession 1, Town of
Pickering, be REFUSED.
3. ZONING BY-LAW AMENDMENT APPLICATION A 8/98
SHRONE VIEW HOLDINGS INC.
BLOCKS 16 TO 19, PLAN 40M-1887
(EAST SIDE OF CLEARSIDE COURT, WEST OF BROCK
ROAD AND SOUTH OF THE THIRD CONCESSION ROAD)
FILE NUMBER - B 2310 -A 8/98
That Zoning By-law Amendment Application A 8/98, submitted by
Shrone View Holdings Inc. on lands being Blocks 16 to 19, Plan 40M-
1887, to permit the development of 9 street townhouse dwelling units
(with minimum lot frontage of 6.0 metres and minimum lot area of 180
square metres, on lots currently zoned to permit 16 quadruplex dwelling
units, be APPROVED, subject to the conditions detailed in Appendix No.
I to Town Recommendation Report Number 14-98; and
. That the Mayor and Town Clerk be authorized to execute an amending
subdivision agreement in a form satisfactory to the Town Solicitor to
incorporate Recommendation No. 1 of Recommendation Report Number
14-98.
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4. DRAFT PLAN OF CONDOMINIUM 18CDM-95005
PICKDRED INVESTMENT LIMITED
(SOUTHVIEW GARDENS - PHASE II)
PART OF LOTS 2 AND 3, REGISTERED PLAN 469 AND
PART OF LOT 17, CONCESSION 1
(SOUTH-EAST CORNER OF KINGSTON ROAD AND
SOUTHVIEW DRIVE)
FILE NUMBER - B 2310 -18CDM-95005
That Council recommend to Regional Council that Draft Plan of
Condominium 18CDM-95005, submitted by Pickdred Investment Limited,
for the establishment of condominium tenure, on lands being Part of Lots
2 and 3, Registered Plan 469 and Part of Lot 17, Concession 1, be
APPROVED subject to conditions listed in Appendix No. I to
Recommendation Report No. 13/98.
5. OFFICIAL PLAN AMENDMENT APPLICATION 98-002/P
TOWN INITIATED
PROPERTY MAINTENANCE AND OCCUPANCY CONTROLS
FILE NUMBER - B 2310 -A 8/98
THAT Official Plan Amendment Application 98-002/P, initiated by the
Town of Pickering, to add an enabling provision for property maintenance
and occupancy controls to the Pickering Official Plan, be APPROVED, as
outlined in Appendix No. I to Recommendation Report No. 15-98; and
THAT the draft by-law to adopt Amendment 1 to the Pickering Official
Plan be forwarded to Council for enactment, and subsequently, that this
Amendment be forwarded to the Region of Durham for approval.
6. MONITORING OF SITE PLAN APPROVALS
FILE NUMBER - B 1000
That Planning Report 12-98 pertaining to the monitoring of Site Plan
Approvals be received.
7. WELLNESS CLINIC PARTNERSHIP
FILE NUMBER -C 4300
That the proposal, in reply to RFP 4-98, submitted by Joints’N Things Inc.
for the construction and lease of space for a Wellness Clinic at the
Pickering Recreation Complex be accepted; and
That Town Council authorize staff to negotiate a contract with Joints’N
Things Inc. for the construction and lease of space for a Wellness Clinic at
the Pickering Recreation Complex; and
That a by-law be prepared for the execution of a Licence Agreement
between Joints’N Things Inc. and the Town to construct and lease a
Wellness Clinic at the Pickering Recreation Complex.
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8. CHARGING OF INTEREST ON OVERDUE ACCOUNTS
FILE NUMBER -C 5000
That Report No. TR 22-98 regarding the charging of interest on overdue
accounts be received; and
That a policy of charging interest on overdue accounts at the same rate as
that charged on overdue taxes, currently 1.25 per cent per month,
compounded annually, equaling 15 per cent per annum be approved; and
That the appropriate officials of the Town of Pickering be given authority
to give effect thereto.
9. PROPOSAL TO OUTSOURCE THE
DISTRIBUTION OF TAX CERTIFICATES
FILE NUMBER -C 5000
That Report No. TR 21-98 regarding a proposal to outsource the
distribution of tax certificates be received; and
That outsourcing the distribution of Tax Certificates be approved; and
That authority to execute the Property Link Service Agreement between
Synamics Inc. and the Corporation of the town of Pickering be approved;
and
That the fees for Tax Certificates be increased to $50.00.
10. SECTION 442 OF THE MUNICIPAL ACT
ADJUSTMENTS TO TAXES
FILE NUMBER -A 2310.293
That Report No. TR 20/98 regarding a adjustments to taxes pursuant to
Section 442 of the Municipal Act be received; and
That the write-off of taxes due to demolition, clerical error, exemption or
vacancy, as provided under Section 442 of the Municipal Act be approved.