HomeMy WebLinkAboutMarch 29, 2016Council Meeting Minutes
-°` ... - Tuesday, March 29, 2016
7:00 PM - Council Chambers
Present:
Mayor Ryan
Councillors:
K. Ashe
M..Brenner
I. Cumming
R. Johnson
B. McLean
D. Pickles
Also Present
T.. Prevedel - Chief Administrative Officer
P. Bigioni Director, Corporate Services & City Solicitor.
M. Carpino Director, Culture & Recreation
J. Hagg - Fire Chief
R. Holborn - - Director, Engineering.& Public Works
T. Melymuk - Director, City Development
C. Rose - Chief Planner
S. Karwowski - Division Head, Finance & Treasurer
D. Shields - City Clerk
J. Halsall - Manager, Budgets & Internal Audit
L. Roberts - Committee Coordinator
(I) Invocation
Mayor Ryan called the meeting to order and led Council'in the saying of the Invocation.
(II) Disclosure of Interest..
Councillor Brenner. declared a conflict of interest with respect to Report FIN 05-16, 1 a),
relating to Animal Services and Culture &Recreation, as he has family members
employed in those areas. Councillor Brenner did not take part in discussions or vote on
Item 1 a);
(III) Adoption of Minutes
Resolution #137/16
Moved by Councillor Cumming
Seconded, by Councillor McLean
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CLtq 0� _ Council Meeting Minutes
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In Camera Council Meeting Minutes, February 16, 2016
Council Meeting Minutes, February 16, 2016
Executive Committee Minutes, March 7, 2016
In Camera Council Meeting Minutes, March 7, 2016
Special Council Meeting Minutes, March 7, 2016
Planning & Development Committee Meeting Minutes, March 7, 2016
Executive (Budget) Meeting Minutes, March 10, 2016
Carried
(IV) Presentations
1. Lieutenant -Colonel Michael Rostek
Chief Warrant Officer David Munroe
The Ontario Regiment (RCAC)
Re: 150th Anniversary of The Ontario Regiment
Commanding Officer, Lieutenant -Colonel Rostek and Regimental Sergeant
Major, Chief Warrant Officer Munroe of the Ontario Regiment (RCAC)
appeared before Council. Through the aid of a power point presentation,
they provided a history of the Regiment and the part Pickering has played. In
honour of the 150th Anniversary of the Regiment, a print depicting the years
of service and sacrifice was presented to Mayor and Council.
(V) Committee Reports
a) Executive Committee Reports
2. Director, Corporate Services & City Solicitor, Report FIN 03-16
Statement of the Treasurer Respecting 2015 Remuneration and Expenses
Of Members of Council and Council Appointees to Boards, Agencies and
Committees
Council Decision
It is recommended that Report FIN 03-16 of the Director, Corporate Services & City
Solicitor regarding the Statement of the Treasurer respecting Remuneration and
Expenses of Members of Council and Council Appointees for the year 2015 be received
for information.
3. Director, City Development, Report PLN 01-16
Blue Dot Movement — The Right to a Healthy Environment
City of Pickering Declaration
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Council Decision
Council Meeting Minutes
Tuesday, March 29, 2016
7:00 PM - Council Chambers
That the City of Pickering's Declaration supporting David Suzuki Foundation's
Blue Dot Movement - The Right to a Healthy Environment, as shown on
Attachment #1 to Report PLN 01-16, be endorsed; and
2. - That the City of Pickering's Declaration for The Right to a Healthy Environment,
supporting the right of all Canadians to live in a healthy environment, be sent to
the Prime Minister of Canada, Federal Minister of Environment and Climate
Change, Pickering -Uxbridge Member of Parliament, Premier of Ontario, Minister
of Environment and Climate Change, Ajax -Pickering Member of Provincial
Parliament, Pickering -Scarborough East Member of Provincial Parliament,
Region of Durham, municipalities within Durham Region, Federation of Canadian
Municipalities, Association of Municipalities of Ontario, Environmental
Commissioner of Ontario, and the David Suzuki Foundation.
4. Director, Corporate Services & City Solicitor, Report CLK 01-16
Council Code of Conduct
-Integrity Commissioner
Council Decision
1. That report CLK 01-16 regarding the Council Code of Conduct and Integrity
Commissioner be received;
2. That Council receive the resignation letter from Suzanne Craig, City of Pickering
Integrity Commissioner;
3. That staff investigate the replacement of an Integrity Commissioner for the City of
Pickering and report back to Council; and
4. That the City Clerk receive and process any Code of Conduct complaints in
consultation with the City Solicitor until an Integrity Commissioner is hired for the
City of Pickering.
Resolution #138/16
Moved by Councillor Pickles
Seconded by Councillor Johnson
That Report 2016-03 of the Executive Committee meeting held on March 7, 2016, be
adopted, save and except Item No. 1.
Carried
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1. Director, City Development, Report PLN 03-16
Seaton Employment Lands
Pickering Innovation Corridor— A Sector Analysis Study for Seaton
Employment Lands
Resolution # 139/16
Moved by Councillor Pickles
Seconded by Councillor Johnson
That Council receive the Pickering. Innovation Corridor — A Sector Analysis Study
for Seaton Employment Lands Report, prepared by MDB Insight, dated
January 2016;
2. That Council direct staff to review the Recommendations in the MDB Insight
Report, and develop a detailed implementation strategy for Council's
consideration including the importance for the Province to ensure that realistic
timelines for the development of these lands are incorporated as a condition of
sale.
3. That a copy of the Pickering Innovation Corridor— A Sector Analysis Study for
Seaton Employment Lands Report be forwarded to Infrastructure Ontario
(Seaton Land Division) for consideration as it moves forward with the disposition
of its developable land holdings in Seaton; and
4. That a copy of Report PLN 03-16 be forwarded to the Premier of Ontario,
Leaders of the Opposition Party, Ministry of Economic Development,
Employment and Infrastructure (Investment Division), The Greater Toronto
Marketing Alliance (GTMA), and the Region of Durham for their information:
Resolution #140/16
Moved by Councillor Brenner
Seconded by Councillor McLean
Carried Later in the Meeting
[Refer to Following Motion]
That the main motion be amended to divide recommendation 2 and incorporate it into a
recommendation 5 as follows:
2. That Council direct staff to review the Recommendations in the MDB Insight
Report, and develop a detailed implementation strategy for Council's
consideration.
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7:00 PM - Council Chambers
5. That the Province of Ontario be advised as to the importance of ensuring that
realistic timelines for the development of these lands are incorporated as a
condition of sale.
Carried
The main motion as amended was then Carried.
b) Planning & Development Committee Reports
Director, Corporate Services & City Solicitor, Report LEG 01-16
Mattamy (Brock Road) Limited (Phase 1), Plan of Subdivision 40M-2437
-Partial Assumption of Plan of Subdivision
Council Decision
That Liatris Drive, Misthollow Drive, Parkhurst Crescent, (part of) Penny Lane
and William Jackson Drive within Plan 40M-2437 be assumed for public use;
2. That the works and services required by the Subdivision Agreement within Plan
40M-2437, which are constructed, installed or located on lands dedicated to, or
owned by the City, or on lands lying immediately adjacent thereto, including
lands that are subject to easements transferred to the City, be accepted and
assumed for maintenance, save and except for Blocks 142, 143, 144, 146, 147
and Part 2, 40R-26589;
3. That Mattamy (Brock Road) Limited be released from the provisions of the
Subdivision Agreement and any amendments thereto relating to Plan 40M-2437,
save and except from Blocks 142, 143, 144, 146, 147 and Part 2, 40R-26589;
and
4. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
2. Director, Corporate Services & City Solicitor, Report LEG 03-16
Mattamy (Brock Road) Limited (Phase 2), Plan of Subdivision 40M-2454
And Part 1, 40R-27203
-Final Assumption of Plan of Subdivision
Council Decision
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1. That Hayden Lane, Kalmar Avenue, Liatris Drive and Penny Lane within Plan
40M-2454 be assumed for public use;
2. That the works and services required by the Subdivision Agreement within Plan
40M-2454 and Part 1, Plan 40R-27203, which are constructed, installed or
located on lands dedicated to, or owned by the City, or on lands lying
immediately.adjacent thereto, including lands that are subject to easements
transferred to the City, be accepted and assumed for maintenance;
3. That Mattamy (Brock Road) Limited be released from the provisions of the
Subdivision Agreement and any amendments thereto relating to Plan 40M-2454
and Plan 40R-27203; and
4. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
3. Director, City Development, Report PLN 04-16
South Pickering Intensification Study — Vision and Strategy
Phase 1 Reporting and Work Program for Phases 2 and 3
Council Decision
1. That Council receive the South Pickering Intensification Study Phase 1 Report -
'Community Engagement, and the Background Report - Pickering Official Plan
Evaluation, provided as Appendices I and II to Report PLN 04-16;
2. That Council authorize staff to. prepare and release a Request for Proposals to
retain external urban design consultants to assist staff with the completion of the
Phase 2 Work Program outlined in Appendix III to Report PLN 04-16, and report
back to Council on the hiring recommendation; and
3. That a copy of Report PLN 04-16 be forwarded to the Region of Durham.
Resolution #141/16
Moved by Councillor Pickles
Seconded by Councillor Johnson
That Report 2016-01 of the Planning & Development Committee meeting held on March
7, 2016, be adopted.
Carried
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Council Meeting Minutes
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(VI) New and Unfinished Business
1. Director, Corporate Services & City Solicitor, Report FIN 04-16
2016 Current Budget and Financial Statements
Excluded Expenses Reporting as Required by Ontario Regulation 284/09
Resolution #142/16
Moved by Councillor Pickles
Seconded by Councillor Johnson
It is recommended that Report FIN 04-16 of the Director, Corporate Services & City
Solicitor regarding the exclusion of certain expenses from the 2016 Budget be adopted
in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act,
2001.
Carried
2. Director, Corporate Services & City Solicitor, Report FIN 05-16
2016 Current and Capital Budget
A discussion period ensued with respect to the Federal Budget and any resulting
benefits to the City of Pickering. Further discussion ensued with staff responding to
clarification requested as well as the 2017 budget guidelines.
Resolution #143/16
Moved by Councillor Pickles
Seconded by Councillor Johnson
That Report FIN 05-16 of the Director, Corporate Services & City Solicitor be
approved; and,
a) That the 2016 Current Budget expenditure for personnel costs, consisting
of salaries and wages (Account 1100), overtime (Account 1200) and
employer contributions (Account 1400), in the total amount of $51,116,685
be approved;
b) That the 2016 Gross Current Budget expenditures for City purposes in the
amount of $36,520,945 (excluding personnel expenditures) less estimated
current revenues of $29,815,786 (City Revenues of $29,069,786 plus
$546,000 for assessment growth plus supplementary taxes of $200,000)
and net transfer from the Rate Stabilization Reserve of $1,639,963 for City
operations be approved;
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c) That the Capital from Current expenditure in the amount of $1,043,100
funded from property taxes be approved; and
d) That the total final City levy under paragraphs a), b) and c) above, plus an
additional $218,000 for the Roads and Bridges Special Levy and
$557,000 for the Accelerated Infrastructure Program Special Levy, for a
total final levy of $57,999,981 being an increase of approximately 3.99%
over the 2015 budget, be approved;
2. That the 2016 Capital Budget for the City of Pickering with a Gross Expenditure of
$57,873,150 be reduced by $24,600,000 for the removal of the Operations Centre
construction project resulting in a residual balance of $33,273,150 be adopted as
presented:
a) That the following capital financing sources be approved as presented in
the 2016 Capital Budget:
Transfer from Current Fund to Capital Fund $1,043,100
Transfers from Reserves:
- Rate Stabilization Reserve (7021)
3,385,000
- City Share Dev. Charges Projects (7022)
1,249,769
- Vehicle Replacement Reserve (7040)
933,000
- Capital Replacement Reserve (7001)
317,450
- Don Beer Arena Surcharge (7033)
100,100
- Rec. Complex Core Surcharge (7034)
68,000
- Rec. Complex Arena Surcharge (7036)
32,700
- Self -Insurance Reserve (7020)
31,000
Transfers from Reserve Funds:
- Operations Centre (7708) 1,400,000
- Development Charges (7605 to 7621) 4,598,031
- Federal Gas Tax Funds (7505) 6,575,000
- Roads and Bridges (7709) 801,260
- Third Party Contribution (7501) 600000
- Parkland Development (7502) 110:000
Debt - 5 yr
200,000
Debt - 10 yr
6,760,000
Debt - 15 yr
2,250,000
Debt - 20 yr
650,000
Internal Loan - 5 yr
591,000
Internal Loan - 10 yr
385,000
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York Region Funding Agreement 490,000
Provincial Grant —Transportation Initiatives 250,000
Provincial Grant - Invest in Ontario 159,000
Provincial Grant - Ontario Communities
Infrastructure Fund 198,740
Sale of Land 75,000
Donations 20,000
Total $33,273,150
b) That total external debt financed by property taxes of $9,860,000 for the
projects identified in the 2016 Capital Budget, and as indicated in this report,
in the amount of $200,000 for a period not to exceed 5 years, $6,760,000
for a period not to exceed 10 years, $2,250,000 for a period not to exceed
15 years and $650,000 for a period not to exceed 20 years be approved;
c) That the internal loans in the amount of $976,000 be undertaken at the
discretion of the Division Head, Finance & Treasurer;
d) That projects identified in the 2016 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financing by Council;
e) That any debt repayment, interest or financing provisions contained in the
annual Current Operating Budget.not used in the current year's payments
requirements may, at the discretion of the Division Head, Finance &
Treasurer, be used to apply towards additional principal repayment,
outstanding loan or debt charges or to reduce debt, internal loans or any
other amounts to be financed;
f) That all Capital expenditures or portions thereof approved in the 2016
Capital Budget to be financed through the issuance of debt may, at the
discretion of the Division Head, Finance & Treasurer, be financed through
internal loans, current or capital funds or a combination thereof;
g) That the Division Head, Finance & Treasurer, be authorized to make draws
from Reserve and Reserve Funds for projects included in the approved
capital budget up to the amount approved;
h) That the Division Head, Finance & Treasurer be authorized at his
discretion to apply any excess funds obtained through the issuance of
debentures as provided for under Section 413 of the Municipal Act, 2001
as amended;
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i) That Council authorize the Division Head, Finance & Treasurer to change the
financing source from external debt to internal loans for the following capital
projects:
i) Fire Station # 5 - Renovations & Upgrades (Account 5340.1504.0000)
ii) Fire Station #6 — Renovations & Upgrades (Account 5340.1505.0000)
j) That Council authorize the consolidation of previously approved prior year's
capital projects into one project account (5321.1603) in the amount of $979,500
(not included in Recommendation 2a) for the construction and installation of
streetlights and sidewalks on Kingston and Brock Road in conjunction with
Durham Region's Bus Rapid Transit Program based on the following financing
sources:
i) That $474,750 of the projects capital cost be funded from the (7610)
Reserve Fund DC — Roads
ii) That $354,750 of the project's capital cost be funded from the (7022)
Reserve — DC's City's Share
iii) That $150,000 of the project's capital cost be funded from (1623) Provincial
Grant
k) That Council approve the cancellation of the following approved prior years'
streetlights and sidewalks capital projects:
i) V-1 Kingston Road (South Side) - Brock Road to Hydro Corridor (Account
5321.1306)
ii) V-2 Kingston Road (South Side) - Brock Road to Southview Drive (Account
5321.1307
iii) V-4 Kingston Road (North Side) - Brock Road to Bainbridge Drive (Account
5321.1308)
iv) Kingston Road (North and South Side) - From Denmar Road to Bainbridge
Drive (Account 5325.1301)
v) V-13 Brock Road (East -Side) — Finch Avenue to Duffins Creek (Account
5321.1309)
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vi) V-15 Brock Road (East Side) — Finch Avenue to Kingston Road (Account
5321.1310)
vii) Brock Road (West Side) — Kingston Road to Finch Avenue (Account
5323.1604)
1) That Council approve the addition of the Conservation Barn Reconstruction
project in the amount of $900,000 (not included in Recommendation 2 a) and
that this project proceed only if the City is successful in obtaining grant funding
from the Canada Cultural Spaces Fund or other grants;
m) That Council authorize City staff to enter into an agreement in connection with
plan of subdivision 40M-2536 to reflect capital project account (5321.1601.0000);
3. That the Division Head, Finance & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of approximately
$125,000 be transferred to the Rate Stabilization Reserve (7021);
b) Any surplus funds from the Emergency Operational Capital Needs Account
(2901.0000.000) to the Facilities Reserve.
4. That the Division Head, Finance & Treasurer be authorized to make any changes or
undertake any actions necessary, to ensure that the budget plan accommodates any
reallocation of 2016 current operating expenditures and revenues resulting from any
reorganization or to accommodate any labour relations settlements;
5. That the Division Head, Finance & Treasurer be authorized at his discretion to fund
Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due
to assessment appeals that translates into a deficit position for the corporation and this
shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if
this reserve is depleted then the shortfall to be funded from the Rate Stabilization
Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue
estimates be funded from a transfer from the Rate Stabilization Reserve (7021);
6. That the Division Head, Finance & Treasurer be authorized to use any under
expenditures from projects funded from Reserves or Reserve Funds to fund over
expenditures for approved projects funded from the same source(s);
7. That the Division Head, Finance & Treasurer be authorized at his discretion to close
any prior year's capital expenditure accounts and to first apply any excess funding from
property taxes to any over expenditure in other accounts and to secondly transfer any
remaining excess funding back to the original sources of funds;
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8. That Council approve the cancellation of the following approved capital projects:
a) Clements Road Operations Centre (Account 5315.1401)
b) Clements Road Operations Centre — Additional Funds (Account
5315.1501)
c) Clements Road Operations Centre (Account 5315.1502)
d) Dunbarton Pool Deck Repairs (Account 5713.1502)
e) Park Crescent Road Construction (Account 5321.1504)
f) Diesel Generator (Account 5340.1401)
g) BI-15 Squires Beach Road at Clements Road Traffic Signals — Design
Only (Account 5321.0607)
h) BI-15 Squires Beach Road at Clements Road Traffic Signals (Account
5321.0832)
i) Squires Beach Road at Clements Road — Land Acquisition for Intersection
Improvements (Account 5320.0912)
9. That the Division Head, Finance & Treasurer be authorized at his discretion to
close any consulting account expenditure and corresponding revenue source
that is over three years from the original. purchase order date of issuance;
10. That the Division Head, Finance & Treasurer be authorized at his discretion to
re -finance any capital expenditures that failed to meet the Federal Gas Tax
reporting criteria from other sources including transfers of funds from reserves
and reserve funds;
11. That the Division Head, Finance & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures in
the Current or Capital Budgets;
b) Sign leases or rental agreements on the City's behalf for the provision of
vehicles or equipment required for temporary use during periods of
equipment breakdown or repair or during periods of increased need (e.g.
inclement weather); and
c) Restate the 2016 Current Operating, User Fees and Capital Budgets to
reflect: (i) any Council changes made at the March 29 Council meeting; (ii)
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any reorganization or personnel account changes (salary, benefits &
overtime) that result from salary increases or negotiated labour settlements;
12. That Council approve to single source the following professional services as
requested by the client departments in accordance with the City's Purchasing
Policy Item 10:05:
a) The Engineering & Public Works Department request that Phase One of
the LED Street Light project for consulting services in the amount of
$120,000 be awarded to RealTerm Energy for the completion of an LED
Street light Retrofit Audit;
b) The Corporate Services Department requests that Public Sector Digest
Inc., be awarded the contract to complete the City's Asset Management
Plan in the amount of $135,000;
13. That the Division Head, Finance & Treasurer be authorized at his discretion to
draw from the Winter Control Reserve to fund any current budget deficit as a
result of higher than budget winter control costs;
14. That Council pass the attached General Municipal Fees and Charges By-law and
incorporate the user fee schedule into the 2016 Current budget;
15. That the Division Head, Finance & Treasurer be authorized to adjust, where
appropriate, the per kilometre travel expense reimbursement rate during the year
in order to maintain a reasonable level of reimbursement with any increase in
cost being met from under expenditures in other accounts;
16. That Council approve the continuing engagement of the firm of Watson &
Associates Economists Ltd. to be used for Development Charge issues and
financial studies related to the City, Seaton and/or Duffin Heights;
17. That the Division Head, Finance & Treasurer be authorized to transfer any funds
received from the sale of lands located at 2510 Brock Road to the Operations
Centre Reserve Fund;
18. That Council approve the continuing engagement of the following firms: Nixon
Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity
Consultants to be used to protect the property tax base by defending
assessment appeals through proactive assessment base management;
19. That the Division Head, Finance & Treasurer be authorized at his discretion to
transfer any green energy rebates and revenue associated with the Claremont
solar roof rental project account (1530.2620.0000) to the Reserve for Sustainable
Initiatives;
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20. That the 2017 budget be developed with the following budget guidelines:
a) That an additional up to 1 % budget levy increase for a contribution to the
Roads and Bridges Reserve Fund be strongly considered in the 2017
Budget;
b) That a 0.41 % budget levy increase for a one-time Fence Levy be included
in the 2017 Budget;
c) That the 2017 budget. be developed with a priority given to maintaining
service levels and existing infrastructure; and
d) That the 2017 capital budget be presented in three sections: 2017
infrastructure renewal; Growth that includes expansion and enrichment and
2018 to 2021 capital forecast;
21. That Council amend the Community Grant policy to authorize the Division Head
Finance and Treasurer to conduct post -grant reviews of grant expenditures and if.
any organization refuses to participate that they be deemed automatically
disqualified to receive any future grant funding until they provide the required
information;
a) That the recommended grants to Durham West Blues Festival ($1,000)
and Canadian Food Truck Festival ($3,000) be issued after the event;
b) That the grant application deadline date for 2017 Budget considerations
be September 30, 2016; and
c) That Council approve a grant in the amount of $500 for the Afghan
Canadian Cultural & Education International Organization and the
additional cost be offset by a reduction of $500 from the grants contingency
account;
22. That any unused funds in excess of $1,000 for accessibility capital projects
(6183) be transferred to the Reserve for Accessibility Initiatives; and,
23. That the appropriate City of Pickering officials be authorized take the necessary
actions as indicated in this report.
Carried as Amended
[Refer to following motions]
Resolution #144/16
Moved by Councillor Pickles
Seconded by Councillor Johnson
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That Recommendation Item 1 a) be brought forward and Carried separately due to
Councillor Brenner's disclosure of interest.
1.a) That the 2016 Current Budget expenditure for personnel costs, consisting ' of
salaries and wages (Account 11100), overtime (Account 1200) and employer
contributions (Account 1400), in the total.amounf of $$1;116,685 be approved;
Carried
Resolution # 145/16
Moved by Councillor Brenner
Seconded by Councillor McLean
That the main motion be amended in order for Recommendation. Item No. 20 to include
the following as Item a}, and the balance be re -lettered accordingly;
a) That Base Budget levy be established from 2.0 to 2.50% and the levy target
excludes any additional special levies;
Carried
The main motion as amended was then Carried.
3.- Director, City Development, Report BLD 01-16
Amendments to the Appointments Scheduled under the
Building Code Act
Resolution #146/16
Moved by Councillor Pickles
Seconded by Councillor Johnson
That the City 's Building'By-law 7362/14, as amended, which appoints the Chief Building
Official, Deputy Chief Building Official and Inspectors, be further amended as set out in
Appendix I to Report BLD 01-16:
Carried
4. Director, Culture &Recreation, Report CR 04-16
Tender for Pool ,Deck Repairs at Dunbarton Indoor Pool
-Tender No. T-2-2016
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Resolution #147/16
Moved by Councillor Pickles
Seconded by Councillor Johnson
That Tender No. T-2-2016 submitted by 2SC Contracting Inc. in the amount of
$528,162.00 (HST included) be accepted;
2. That the total gross project cost of $998,677.00 (HST included), including the
amount of the tender and other associated costs, and the total net project cost of
$899,340.00 (net of HST rebate), be approved;
3. That Council authorize the Division Head, Finance & Treasurer to finance the
projects as follows:
a) the sum of $899,000.00, as provided for in the 2016 Civic Complex
Capital Budget be financed by the issue of debentures by the Regional
Municipality of Durham over a period not to exceed 10 years;
b) the balance amount of $340.00 to be funded from property taxes;
c) the annual repayment charges in the amount of approximately
$108,000.00 be included in the annual Current Budget for the City of
Pickering commencing 2016, or such subsequent year in which the
debentures are issued, and continuing thereafter until the debenture
financing is repaid, and any financing cost to be paid out of the Current
Budget;
d) the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions, or take any actions necessary in
order to effect the foregoing;
5. That the draft by-law attached to this report be enacted; and
6. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Carried
5. Director, Culture & Recreation, Report CR 05-16
Tender for Delaney Arena Improvements at the
Pickering Recreation Complex
-Tender No. T-1-2016
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Resolution #148/16
Moved by Councillor Pickles
Seconded by Councillor Johnson
1. That Tender No. T-1-2016 submitted by Frank Pellegrino General Contracting
Ltd. in the amount of $2,226,665.00 (HST included) be accepted;
2. That the total gross project cost of $2,497,865.00 (HST included), including the
amount of the tender, optional prices, and other associated costs, and the total
net project cost of $2,249,405.00 (net of HST rebate), be approved;
3. That Council authorize the Division Head, Finance & Treasurer to finance the
projects as follows:
a) the sum of $2,249,000.00, as provided for in the 2016 Recreation
Complex Arena Capital Budget be financed by the issue of debentures by
the Regional Municipality of Durham over a period not to exceed 15 years;
b) the balance amount of $405.00 to be funded from property taxes;
c) the annual repayment charges in the amount of approximately
$198,800.00 be included in the annual Current Budget for the City of
Pickering commencing 2016, or such subsequent year in which the
debentures are issued, and continuing thereafter until the debenture
financing is repaid, and any financing cost to be paid out of the Current
Budget;
d) the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions, or take any actions necessary in
order to effect the foregoing;
4. That the draft by-law attached to this report be enacted; and
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Carried
(VII) By-laws
7472/16 Being a by-law to repeal section 2 of By-law 2091, insofar as it affects Part of
Lot 24, Plan 329, Pickering.
ON
C-,tq 04 _ Council Meeting Minutes
' Tuesday, March 29, 2016
PJ 7:00 PM - Council Chambers
7473/16 Being a by-law to exempt certain lands within the City of Pickering, from the part
lot control provisions of the Planning Act.
7474/16 Being a by-law to appoint Joshua Bartlett and Joe O'Keefe as Municipal Law
Enforcement Officers for the purpose of enforcing the by-laws of The
Corporation of the City of Pickering.
7475/16 Being a by-law to authorize the Pool Deck Repairs at Dunbarton Indoor Pool
project in the City of Pickering and the issuance of debentures in the amount of
$899,000.00.
7476/16 Being a by-law to authorize the Delaney Arena Improvements at the Pickering
Recreation Complex project in the City of Pickering and the issuance of
debentures in the amount of $2,249,000.00.
7477/16 Being a by-law to amend Schedule A of By-law 7362/14 appointing Inspectors.
7478/16 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal
Fees.
Resolution #149/16
Moved by Councillor Johnson
Seconded by Councillor McLean
That By-law Nos. 7472/16 through 7478/16, be approved.
Carried
(Vill) Confidential Matters
In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act,
an In Camera meeting of Council was held prior to the regularly scheduled meeting.
An In Camera meeting of Council has been scheduled in accordance with the
provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be
discussed relate to personal matters about an identifiable individual.
a) City of Pickering Appointments
General discussion ensued. Refer to the In Camera minutes for further information.
[City Clerk has custody and control of the In Camera minutes].
Council Meeting Minutes
Tuesday, March 29, 2016
7:00 PM - Council Chambers
Applications were reviewed In Camera in accordance with the Municipal Freedom of
Information and Protection of Privacy Act and personal information was used solely for
the purpose of assessing the applicant's qualifications for appointment to the City's
Accessibility Advisory Committee.
Resolution #150/16
Moved by Councillor Cumming
Seconded by Councillor Ashe
That the recommendations considered at the Closed Meeting of Council confirming
appointments to the Accessibility Advisory Committee be approved as follows:
That the following persons be appointed to the Accessibility Advisory Committee for a
term to expire on November 30, 2018:
Edward Fulton
Vincenza Ronaldi
Megan Thorpe Ross
Jeannette Whynot
Sanjin Zeco Carried
(IX) Other Business
1. Councillor Brenner requested that staff seek clarification from the Ministry of Municipal
Affairs and Housing with respect to any tools available to enable municipalities to
market municipal services to the private sector in order to increase revenue.
2. Councillor Johnson asked that staff investigate the possibility of using lands in
northern Pickering located south of the 8th Concession on Brock Road, currently
owned by Transport Canada and currently zoned commercial for additional Works
Yard uses.
(X) Confirmation By-law
By-law Number #7479/16
Councillor Johnson, seconded by Councillor Brenner, moved for leave to introduce a
By-law of the City of Pickering to confirm those proceedings of March 29, 2016.
Carried
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