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HomeMy WebLinkAboutMarch 29, 2016Council Meeting Minutes -°` ... - Tuesday, March 29, 2016 7:00 PM - Council Chambers Present: Mayor Ryan Councillors: K. Ashe M..Brenner I. Cumming R. Johnson B. McLean D. Pickles Also Present T.. Prevedel - Chief Administrative Officer P. Bigioni Director, Corporate Services & City Solicitor. M. Carpino Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn - - Director, Engineering.& Public Works T. Melymuk - Director, City Development C. Rose - Chief Planner S. Karwowski - Division Head, Finance & Treasurer D. Shields - City Clerk J. Halsall - Manager, Budgets & Internal Audit L. Roberts - Committee Coordinator (I) Invocation Mayor Ryan called the meeting to order and led Council'in the saying of the Invocation. (II) Disclosure of Interest.. Councillor Brenner. declared a conflict of interest with respect to Report FIN 05-16, 1 a), relating to Animal Services and Culture &Recreation, as he has family members employed in those areas. Councillor Brenner did not take part in discussions or vote on Item 1 a); (III) Adoption of Minutes Resolution #137/16 Moved by Councillor Cumming Seconded, by Councillor McLean 1 CLtq 0� _ Council Meeting Minutes _ 1� Tuesday, March 29, 2016 1 ftNC- 7:00 PM - Council Chambers In Camera Council Meeting Minutes, February 16, 2016 Council Meeting Minutes, February 16, 2016 Executive Committee Minutes, March 7, 2016 In Camera Council Meeting Minutes, March 7, 2016 Special Council Meeting Minutes, March 7, 2016 Planning & Development Committee Meeting Minutes, March 7, 2016 Executive (Budget) Meeting Minutes, March 10, 2016 Carried (IV) Presentations 1. Lieutenant -Colonel Michael Rostek Chief Warrant Officer David Munroe The Ontario Regiment (RCAC) Re: 150th Anniversary of The Ontario Regiment Commanding Officer, Lieutenant -Colonel Rostek and Regimental Sergeant Major, Chief Warrant Officer Munroe of the Ontario Regiment (RCAC) appeared before Council. Through the aid of a power point presentation, they provided a history of the Regiment and the part Pickering has played. In honour of the 150th Anniversary of the Regiment, a print depicting the years of service and sacrifice was presented to Mayor and Council. (V) Committee Reports a) Executive Committee Reports 2. Director, Corporate Services & City Solicitor, Report FIN 03-16 Statement of the Treasurer Respecting 2015 Remuneration and Expenses Of Members of Council and Council Appointees to Boards, Agencies and Committees Council Decision It is recommended that Report FIN 03-16 of the Director, Corporate Services & City Solicitor regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2015 be received for information. 3. Director, City Development, Report PLN 01-16 Blue Dot Movement — The Right to a Healthy Environment City of Pickering Declaration E ffcun:1:3 Council Decision Council Meeting Minutes Tuesday, March 29, 2016 7:00 PM - Council Chambers That the City of Pickering's Declaration supporting David Suzuki Foundation's Blue Dot Movement - The Right to a Healthy Environment, as shown on Attachment #1 to Report PLN 01-16, be endorsed; and 2. - That the City of Pickering's Declaration for The Right to a Healthy Environment, supporting the right of all Canadians to live in a healthy environment, be sent to the Prime Minister of Canada, Federal Minister of Environment and Climate Change, Pickering -Uxbridge Member of Parliament, Premier of Ontario, Minister of Environment and Climate Change, Ajax -Pickering Member of Provincial Parliament, Pickering -Scarborough East Member of Provincial Parliament, Region of Durham, municipalities within Durham Region, Federation of Canadian Municipalities, Association of Municipalities of Ontario, Environmental Commissioner of Ontario, and the David Suzuki Foundation. 4. Director, Corporate Services & City Solicitor, Report CLK 01-16 Council Code of Conduct -Integrity Commissioner Council Decision 1. That report CLK 01-16 regarding the Council Code of Conduct and Integrity Commissioner be received; 2. That Council receive the resignation letter from Suzanne Craig, City of Pickering Integrity Commissioner; 3. That staff investigate the replacement of an Integrity Commissioner for the City of Pickering and report back to Council; and 4. That the City Clerk receive and process any Code of Conduct complaints in consultation with the City Solicitor until an Integrity Commissioner is hired for the City of Pickering. Resolution #138/16 Moved by Councillor Pickles Seconded by Councillor Johnson That Report 2016-03 of the Executive Committee meeting held on March 7, 2016, be adopted, save and except Item No. 1. Carried 3 N 000- ��4 Council Meeting Minutes Tuesday, March 29, 2016 7:00 PM - Council Chambers 1. Director, City Development, Report PLN 03-16 Seaton Employment Lands Pickering Innovation Corridor— A Sector Analysis Study for Seaton Employment Lands Resolution # 139/16 Moved by Councillor Pickles Seconded by Councillor Johnson That Council receive the Pickering. Innovation Corridor — A Sector Analysis Study for Seaton Employment Lands Report, prepared by MDB Insight, dated January 2016; 2. That Council direct staff to review the Recommendations in the MDB Insight Report, and develop a detailed implementation strategy for Council's consideration including the importance for the Province to ensure that realistic timelines for the development of these lands are incorporated as a condition of sale. 3. That a copy of the Pickering Innovation Corridor— A Sector Analysis Study for Seaton Employment Lands Report be forwarded to Infrastructure Ontario (Seaton Land Division) for consideration as it moves forward with the disposition of its developable land holdings in Seaton; and 4. That a copy of Report PLN 03-16 be forwarded to the Premier of Ontario, Leaders of the Opposition Party, Ministry of Economic Development, Employment and Infrastructure (Investment Division), The Greater Toronto Marketing Alliance (GTMA), and the Region of Durham for their information: Resolution #140/16 Moved by Councillor Brenner Seconded by Councillor McLean Carried Later in the Meeting [Refer to Following Motion] That the main motion be amended to divide recommendation 2 and incorporate it into a recommendation 5 as follows: 2. That Council direct staff to review the Recommendations in the MDB Insight Report, and develop a detailed implementation strategy for Council's consideration. Il Council Meeting Minutes Tuesday, March 29, 2016 7:00 PM - Council Chambers 5. That the Province of Ontario be advised as to the importance of ensuring that realistic timelines for the development of these lands are incorporated as a condition of sale. Carried The main motion as amended was then Carried. b) Planning & Development Committee Reports Director, Corporate Services & City Solicitor, Report LEG 01-16 Mattamy (Brock Road) Limited (Phase 1), Plan of Subdivision 40M-2437 -Partial Assumption of Plan of Subdivision Council Decision That Liatris Drive, Misthollow Drive, Parkhurst Crescent, (part of) Penny Lane and William Jackson Drive within Plan 40M-2437 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2437, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 142, 143, 144, 146, 147 and Part 2, 40R-26589; 3. That Mattamy (Brock Road) Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2437, save and except from Blocks 142, 143, 144, 146, 147 and Part 2, 40R-26589; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 2. Director, Corporate Services & City Solicitor, Report LEG 03-16 Mattamy (Brock Road) Limited (Phase 2), Plan of Subdivision 40M-2454 And Part 1, 40R-27203 -Final Assumption of Plan of Subdivision Council Decision 5 C�� �� Council Meeting Minutes '' Tuesday, March 29, 2016 7:00 PM - Council Chambers 1. That Hayden Lane, Kalmar Avenue, Liatris Drive and Penny Lane within Plan 40M-2454 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2454 and Part 1, Plan 40R-27203, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately.adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 3. That Mattamy (Brock Road) Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2454 and Plan 40R-27203; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 3. Director, City Development, Report PLN 04-16 South Pickering Intensification Study — Vision and Strategy Phase 1 Reporting and Work Program for Phases 2 and 3 Council Decision 1. That Council receive the South Pickering Intensification Study Phase 1 Report - 'Community Engagement, and the Background Report - Pickering Official Plan Evaluation, provided as Appendices I and II to Report PLN 04-16; 2. That Council authorize staff to. prepare and release a Request for Proposals to retain external urban design consultants to assist staff with the completion of the Phase 2 Work Program outlined in Appendix III to Report PLN 04-16, and report back to Council on the hiring recommendation; and 3. That a copy of Report PLN 04-16 be forwarded to the Region of Durham. Resolution #141/16 Moved by Councillor Pickles Seconded by Councillor Johnson That Report 2016-01 of the Planning & Development Committee meeting held on March 7, 2016, be adopted. Carried 9 Council Meeting Minutes Tuesday, March 29, 2016 7:00 PM - Council Chambers (VI) New and Unfinished Business 1. Director, Corporate Services & City Solicitor, Report FIN 04-16 2016 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Resolution #142/16 Moved by Councillor Pickles Seconded by Councillor Johnson It is recommended that Report FIN 04-16 of the Director, Corporate Services & City Solicitor regarding the exclusion of certain expenses from the 2016 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Carried 2. Director, Corporate Services & City Solicitor, Report FIN 05-16 2016 Current and Capital Budget A discussion period ensued with respect to the Federal Budget and any resulting benefits to the City of Pickering. Further discussion ensued with staff responding to clarification requested as well as the 2017 budget guidelines. Resolution #143/16 Moved by Councillor Pickles Seconded by Councillor Johnson That Report FIN 05-16 of the Director, Corporate Services & City Solicitor be approved; and, a) That the 2016 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $51,116,685 be approved; b) That the 2016 Gross Current Budget expenditures for City purposes in the amount of $36,520,945 (excluding personnel expenditures) less estimated current revenues of $29,815,786 (City Revenues of $29,069,786 plus $546,000 for assessment growth plus supplementary taxes of $200,000) and net transfer from the Rate Stabilization Reserve of $1,639,963 for City operations be approved; 7 C1tq o0 Council Meeting Minutes - ... Tuesday, March 29, 2016 PICKE 7:00 PM - Council Chambers c) That the Capital from Current expenditure in the amount of $1,043,100 funded from property taxes be approved; and d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $218,000 for the Roads and Bridges Special Levy and $557,000 for the Accelerated Infrastructure Program Special Levy, for a total final levy of $57,999,981 being an increase of approximately 3.99% over the 2015 budget, be approved; 2. That the 2016 Capital Budget for the City of Pickering with a Gross Expenditure of $57,873,150 be reduced by $24,600,000 for the removal of the Operations Centre construction project resulting in a residual balance of $33,273,150 be adopted as presented: a) That the following capital financing sources be approved as presented in the 2016 Capital Budget: Transfer from Current Fund to Capital Fund $1,043,100 Transfers from Reserves: - Rate Stabilization Reserve (7021) 3,385,000 - City Share Dev. Charges Projects (7022) 1,249,769 - Vehicle Replacement Reserve (7040) 933,000 - Capital Replacement Reserve (7001) 317,450 - Don Beer Arena Surcharge (7033) 100,100 - Rec. Complex Core Surcharge (7034) 68,000 - Rec. Complex Arena Surcharge (7036) 32,700 - Self -Insurance Reserve (7020) 31,000 Transfers from Reserve Funds: - Operations Centre (7708) 1,400,000 - Development Charges (7605 to 7621) 4,598,031 - Federal Gas Tax Funds (7505) 6,575,000 - Roads and Bridges (7709) 801,260 - Third Party Contribution (7501) 600000 - Parkland Development (7502) 110:000 Debt - 5 yr 200,000 Debt - 10 yr 6,760,000 Debt - 15 yr 2,250,000 Debt - 20 yr 650,000 Internal Loan - 5 yr 591,000 Internal Loan - 10 yr 385,000 8 Cdq CIO Council Meeting Minutes Tuesday, March 29, 2016 7:00 PM - Council Chambers York Region Funding Agreement 490,000 Provincial Grant —Transportation Initiatives 250,000 Provincial Grant - Invest in Ontario 159,000 Provincial Grant - Ontario Communities Infrastructure Fund 198,740 Sale of Land 75,000 Donations 20,000 Total $33,273,150 b) That total external debt financed by property taxes of $9,860,000 for the projects identified in the 2016 Capital Budget, and as indicated in this report, in the amount of $200,000 for a period not to exceed 5 years, $6,760,000 for a period not to exceed 10 years, $2,250,000 for a period not to exceed 15 years and $650,000 for a period not to exceed 20 years be approved; c) That the internal loans in the amount of $976,000 be undertaken at the discretion of the Division Head, Finance & Treasurer; d) That projects identified in the 2016 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget.not used in the current year's payments requirements may, at the discretion of the Division Head, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof approved in the 2016 Capital Budget to be financed through the issuance of debt may, at the discretion of the Division Head, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; g) That the Division Head, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; h) That the Division Head, Finance & Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; A City A�E Council Meeting Minutes Tuesday, March 29, 2016 7:00 PM - Council Chambers i) That Council authorize the Division Head, Finance & Treasurer to change the financing source from external debt to internal loans for the following capital projects: i) Fire Station # 5 - Renovations & Upgrades (Account 5340.1504.0000) ii) Fire Station #6 — Renovations & Upgrades (Account 5340.1505.0000) j) That Council authorize the consolidation of previously approved prior year's capital projects into one project account (5321.1603) in the amount of $979,500 (not included in Recommendation 2a) for the construction and installation of streetlights and sidewalks on Kingston and Brock Road in conjunction with Durham Region's Bus Rapid Transit Program based on the following financing sources: i) That $474,750 of the projects capital cost be funded from the (7610) Reserve Fund DC — Roads ii) That $354,750 of the project's capital cost be funded from the (7022) Reserve — DC's City's Share iii) That $150,000 of the project's capital cost be funded from (1623) Provincial Grant k) That Council approve the cancellation of the following approved prior years' streetlights and sidewalks capital projects: i) V-1 Kingston Road (South Side) - Brock Road to Hydro Corridor (Account 5321.1306) ii) V-2 Kingston Road (South Side) - Brock Road to Southview Drive (Account 5321.1307 iii) V-4 Kingston Road (North Side) - Brock Road to Bainbridge Drive (Account 5321.1308) iv) Kingston Road (North and South Side) - From Denmar Road to Bainbridge Drive (Account 5325.1301) v) V-13 Brock Road (East -Side) — Finch Avenue to Duffins Creek (Account 5321.1309) 10 C__tty co Council Meeting Minutes .. Tuesday, March 29, 2016 7:00 PM - Council Chambers vi) V-15 Brock Road (East Side) — Finch Avenue to Kingston Road (Account 5321.1310) vii) Brock Road (West Side) — Kingston Road to Finch Avenue (Account 5323.1604) 1) That Council approve the addition of the Conservation Barn Reconstruction project in the amount of $900,000 (not included in Recommendation 2 a) and that this project proceed only if the City is successful in obtaining grant funding from the Canada Cultural Spaces Fund or other grants; m) That Council authorize City staff to enter into an agreement in connection with plan of subdivision 40M-2536 to reflect capital project account (5321.1601.0000); 3. That the Division Head, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 be transferred to the Rate Stabilization Reserve (7021); b) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.000) to the Facilities Reserve. 4. That the Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the budget plan accommodates any reallocation of 2016 current operating expenditures and revenues resulting from any reorganization or to accommodate any labour relations settlements; 5. That the Division Head, Finance & Treasurer be authorized at his discretion to fund Property Tax Write-offs account (2134.0000.000) that exceed the budget provision due to assessment appeals that translates into a deficit position for the corporation and this shortfall be funded from a transfer from the Assessment Appeal Reserve (7011) and if this reserve is depleted then the shortfall to be funded from the Rate Stabilization Reserve (7021) and that any shortfall from Payment -in -Lieu Education Share revenue estimates be funded from a transfer from the Rate Stabilization Reserve (7021); 6. That the Division Head, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 7. That the Division Head, Finance & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 11 Cit, a0 Council Meeting Minutes �Z Tuesday, March 29, 2016 t 7:00 PM - Council Chambers 8. That Council approve the cancellation of the following approved capital projects: a) Clements Road Operations Centre (Account 5315.1401) b) Clements Road Operations Centre — Additional Funds (Account 5315.1501) c) Clements Road Operations Centre (Account 5315.1502) d) Dunbarton Pool Deck Repairs (Account 5713.1502) e) Park Crescent Road Construction (Account 5321.1504) f) Diesel Generator (Account 5340.1401) g) BI-15 Squires Beach Road at Clements Road Traffic Signals — Design Only (Account 5321.0607) h) BI-15 Squires Beach Road at Clements Road Traffic Signals (Account 5321.0832) i) Squires Beach Road at Clements Road — Land Acquisition for Intersection Improvements (Account 5320.0912) 9. That the Division Head, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original. purchase order date of issuance; 10. That the Division Head, Finance & Treasurer be authorized at his discretion to re -finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 11. That the Division Head, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); and c) Restate the 2016 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the March 29 Council meeting; (ii) 12 Ad OWUNZ Council Meeting Minutes Tuesday, March 29, 2016 7:00 PM - Council Chambers any reorganization or personnel account changes (salary, benefits & overtime) that result from salary increases or negotiated labour settlements; 12. That Council approve to single source the following professional services as requested by the client departments in accordance with the City's Purchasing Policy Item 10:05: a) The Engineering & Public Works Department request that Phase One of the LED Street Light project for consulting services in the amount of $120,000 be awarded to RealTerm Energy for the completion of an LED Street light Retrofit Audit; b) The Corporate Services Department requests that Public Sector Digest Inc., be awarded the contract to complete the City's Asset Management Plan in the amount of $135,000; 13. That the Division Head, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 14. That Council pass the attached General Municipal Fees and Charges By-law and incorporate the user fee schedule into the 2016 Current budget; 15. That the Division Head, Finance & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 16. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues and financial studies related to the City, Seaton and/or Duffin Heights; 17. That the Division Head, Finance & Treasurer be authorized to transfer any funds received from the sale of lands located at 2510 Brock Road to the Operations Centre Reserve Fund; 18. That Council approve the continuing engagement of the following firms: Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity Consultants to be used to protect the property tax base by defending assessment appeals through proactive assessment base management; 19. That the Division Head, Finance & Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) to the Reserve for Sustainable Initiatives; 13 w .. Council Meeting Minutes Tuesday, March 29, 2016 7:00 PM - Council Chambers 20. That the 2017 budget be developed with the following budget guidelines: a) That an additional up to 1 % budget levy increase for a contribution to the Roads and Bridges Reserve Fund be strongly considered in the 2017 Budget; b) That a 0.41 % budget levy increase for a one-time Fence Levy be included in the 2017 Budget; c) That the 2017 budget. be developed with a priority given to maintaining service levels and existing infrastructure; and d) That the 2017 capital budget be presented in three sections: 2017 infrastructure renewal; Growth that includes expansion and enrichment and 2018 to 2021 capital forecast; 21. That Council amend the Community Grant policy to authorize the Division Head Finance and Treasurer to conduct post -grant reviews of grant expenditures and if. any organization refuses to participate that they be deemed automatically disqualified to receive any future grant funding until they provide the required information; a) That the recommended grants to Durham West Blues Festival ($1,000) and Canadian Food Truck Festival ($3,000) be issued after the event; b) That the grant application deadline date for 2017 Budget considerations be September 30, 2016; and c) That Council approve a grant in the amount of $500 for the Afghan Canadian Cultural & Education International Organization and the additional cost be offset by a reduction of $500 from the grants contingency account; 22. That any unused funds in excess of $1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; and, 23. That the appropriate City of Pickering officials be authorized take the necessary actions as indicated in this report. Carried as Amended [Refer to following motions] Resolution #144/16 Moved by Councillor Pickles Seconded by Councillor Johnson Ctq 00 Council Meeting Minutes • _ Tuesday, March 29; 2016 7:00 PM Council Chambers That Recommendation Item 1 a) be brought forward and Carried separately due to Councillor Brenner's disclosure of interest. 1.a) That the 2016 Current Budget expenditure for personnel costs, consisting ' of salaries and wages (Account 11100), overtime (Account 1200) and employer contributions (Account 1400), in the total.amounf of $$1;116,685 be approved; Carried Resolution # 145/16 Moved by Councillor Brenner Seconded by Councillor McLean That the main motion be amended in order for Recommendation. Item No. 20 to include the following as Item a}, and the balance be re -lettered accordingly; a) That Base Budget levy be established from 2.0 to 2.50% and the levy target excludes any additional special levies; Carried The main motion as amended was then Carried. 3.- Director, City Development, Report BLD 01-16 Amendments to the Appointments Scheduled under the Building Code Act Resolution #146/16 Moved by Councillor Pickles Seconded by Councillor Johnson That the City 's Building'By-law 7362/14, as amended, which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors, be further amended as set out in Appendix I to Report BLD 01-16: Carried 4. Director, Culture &Recreation, Report CR 04-16 Tender for Pool ,Deck Repairs at Dunbarton Indoor Pool -Tender No. T-2-2016 15 ' Council Meeting Minutes Tuesday, March 29, 2016 7:00 PM - Council Chambers Resolution #147/16 Moved by Councillor Pickles Seconded by Councillor Johnson That Tender No. T-2-2016 submitted by 2SC Contracting Inc. in the amount of $528,162.00 (HST included) be accepted; 2. That the total gross project cost of $998,677.00 (HST included), including the amount of the tender and other associated costs, and the total net project cost of $899,340.00 (net of HST rebate), be approved; 3. That Council authorize the Division Head, Finance & Treasurer to finance the projects as follows: a) the sum of $899,000.00, as provided for in the 2016 Civic Complex Capital Budget be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 10 years; b) the balance amount of $340.00 to be funded from property taxes; c) the annual repayment charges in the amount of approximately $108,000.00 be included in the annual Current Budget for the City of Pickering commencing 2016, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 5. Director, Culture & Recreation, Report CR 05-16 Tender for Delaney Arena Improvements at the Pickering Recreation Complex -Tender No. T-1-2016 16 Council Meeting Minutes Tuesday, March 29, 2016 7:00 PM - Council Chambers Resolution #148/16 Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Tender No. T-1-2016 submitted by Frank Pellegrino General Contracting Ltd. in the amount of $2,226,665.00 (HST included) be accepted; 2. That the total gross project cost of $2,497,865.00 (HST included), including the amount of the tender, optional prices, and other associated costs, and the total net project cost of $2,249,405.00 (net of HST rebate), be approved; 3. That Council authorize the Division Head, Finance & Treasurer to finance the projects as follows: a) the sum of $2,249,000.00, as provided for in the 2016 Recreation Complex Arena Capital Budget be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 15 years; b) the balance amount of $405.00 to be funded from property taxes; c) the annual repayment charges in the amount of approximately $198,800.00 be included in the annual Current Budget for the City of Pickering commencing 2016, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft by-law attached to this report be enacted; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried (VII) By-laws 7472/16 Being a by-law to repeal section 2 of By-law 2091, insofar as it affects Part of Lot 24, Plan 329, Pickering. ON C-,tq 04 _ Council Meeting Minutes ' Tuesday, March 29, 2016 PJ 7:00 PM - Council Chambers 7473/16 Being a by-law to exempt certain lands within the City of Pickering, from the part lot control provisions of the Planning Act. 7474/16 Being a by-law to appoint Joshua Bartlett and Joe O'Keefe as Municipal Law Enforcement Officers for the purpose of enforcing the by-laws of The Corporation of the City of Pickering. 7475/16 Being a by-law to authorize the Pool Deck Repairs at Dunbarton Indoor Pool project in the City of Pickering and the issuance of debentures in the amount of $899,000.00. 7476/16 Being a by-law to authorize the Delaney Arena Improvements at the Pickering Recreation Complex project in the City of Pickering and the issuance of debentures in the amount of $2,249,000.00. 7477/16 Being a by-law to amend Schedule A of By-law 7362/14 appointing Inspectors. 7478/16 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. Resolution #149/16 Moved by Councillor Johnson Seconded by Councillor McLean That By-law Nos. 7472/16 through 7478/16, be approved. Carried (Vill) Confidential Matters In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. An In Camera meeting of Council has been scheduled in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to personal matters about an identifiable individual. a) City of Pickering Appointments General discussion ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Council Meeting Minutes Tuesday, March 29, 2016 7:00 PM - Council Chambers Applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to the City's Accessibility Advisory Committee. Resolution #150/16 Moved by Councillor Cumming Seconded by Councillor Ashe That the recommendations considered at the Closed Meeting of Council confirming appointments to the Accessibility Advisory Committee be approved as follows: That the following persons be appointed to the Accessibility Advisory Committee for a term to expire on November 30, 2018: Edward Fulton Vincenza Ronaldi Megan Thorpe Ross Jeannette Whynot Sanjin Zeco Carried (IX) Other Business 1. Councillor Brenner requested that staff seek clarification from the Ministry of Municipal Affairs and Housing with respect to any tools available to enable municipalities to market municipal services to the private sector in order to increase revenue. 2. Councillor Johnson asked that staff investigate the possibility of using lands in northern Pickering located south of the 8th Concession on Brock Road, currently owned by Transport Canada and currently zoned commercial for additional Works Yard uses. (X) Confirmation By-law By-law Number #7479/16 Councillor Johnson, seconded by Councillor Brenner, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of March 29, 2016. Carried 19