HomeMy WebLinkAboutCR 03-16 City °� T- Report to
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Report Number: CR 03-16
Date: April 11, 2016
From: Marisa Carpino
Director, Culture & Recreation
Subject: Pickering Food Truck Festival
- Request to Issue Permit for use of Esplanade Park
- File: A-1440
Recommendation:
1. That Council authorize staff to issue a permit for the use of Esplanade Park by
Canadian Food Truck Festivals from August 3 to August 8, 2016 (inclusive), for the
2016 Pickering Food Truck Festival, on terms and conditions satisfactory to the
Director, Culture & Recreation and the Chief Administrative Officer; and
2. That the appropriate City of Pickering officials be authorized to take the necessary
actions as indicted in this report.
Executive Summary: Canadian Food Truck Festivals (CFTF) successfully held the
inaugural Pickering Food Truck Festival event on August 8 and 9, 2015. CFTF has
submitted a request to the City of Pickering to extend the 2016 event to include Friday
and also to lengthen the duration of the event on Saturday.
Applicable City staff from various Departments have reviewed the permit request and
support, in principle, this event taking place in Esplanade Park on August 5, 6 and 7,
2016, subject to various event/festival requirements that must be met by the CFTF.
City staff seeks Council's authorization to permit Esplanade Park by the Canadian Food
Truck Festivals from August 3 to August 8, 2016 (inclusive) for the Pickering Food Truck
Festival. The six day permit will allow two days for event set-up, three days for event
operations and one day for event clean-up.
Financial Implications: The CFTF will be responsible to pay for all applicable user
fees that include the permit fee for Esplanade Park, the road occupancy permit fee, and
any City equipment rental fees such as picnic tables, barricades, waste receptacles as
provided by the Engineering & Public Works Department. The CFTF will also be
responsible to pay the cost of By-law Enforcement Officers should they be required at
this event.
CR 03-16 April 11, 2016
Subject: Pickering Food Truck Festival Page 2
Discussion: The CFTF is a non-profit organization with a mandate to produce Culinary
Arts and Culture Festivals across Canada with the goal of promoting the Food Truck
movement while supporting the local community.
The Pickering Food Truck Festival is a family friendly event with free admission and
features live music, a beverage area (with liquor license) and a children's midway. In
2015, the Pickering Food Truck Festival attracted over 20 trucks to Esplanade Park and
10,000 plus visitors.
The Pickering Food Truck Festival also collected donations for their charity of choice,
SickKids Foundation. In 2015, over $25,000 was raised on behalf of SickKids
Foundation and a cheque was presented during a Council meeting on October 26,
2015.
In recent weeks, CFTF have requested to extend the Pickering Food Truck Festival to
include Friday operations and to conclude later on Saturday. The event requires road
closures on Esplanade North and South. A summary of time changes is shown below.
2015 Hours of Operation 2016 Requested Hours of
Operation
Friday, August 5 Set-up 6:00 pm — 11:00 pm
Saturday, August 6 Noon — 9:00 pm Noon — 11:00 pm
Sunday, August 7 Noon — 9:00 pm Noon — 9:00 pm
CFTF is requesting access to electrical, water, picnic tables, restroom facilities, and
recycling units, as part of their six day permit which includes two days for event set-up
and one day for event clean-up.
City of Pickering staff from applicable Departments (including Engineering & Public
Works, Corporate Services and Fire Services) have commented on this festival request
and support the event in principle, subject to a number of event/festival requirements
being met during the event planning process and prior to the event. The requirements to
be imposed upon the CFTF include but are not limited to the following:
• proof of 5 million dollars in liability insurance
• payment of required by-law enforcement officers
• proof of Liquor Licence
• City approval of vendor listing
• designation of non-smoking areas
CORP0227-07/01 revised
CR 03-16 April 11, 2016
Subject: Pickering Food Truck Festival Page 3
• carnival permit
• electrician onsite to oversee all electrical hook-ups
• adhere to City traffic management plan for event
• provide a waste management plan for source separation and disposal
• road occupancy permit
• Region of Durham permit for water hook-up and inspection
• rentals of event equipment and supplies
• fire inspection for all vendors
• building permit for all structures exceeding 600 square feet
• locates completed for all staked and grounded equipment
• Region of Durham community festival permit
• rental of all required portable restroom and hand-washing stations
• rental and installation of all required perimeter fencing
• submission of site plan and emergency response plan
• adherence to the City's emergency weather standard operating procedure
• hiring of site security and police officers to monitor event operations
City staff seeks Council's authorization to permit the use of Esplanade Park by the
Canadian Food Truck Festivals from August 3 to 8, 2016 (inclusive) for the Pickering
Food Truck Festival. The six-day permit will allow two days for event set-up, three
days for event operations and one day for event clean-up.
Attachments:
1. Not applicable.
Prepared By: Approved/Endorsed By:
Tanya Ry Marisa Carpino
Supervisor, Cultural Services Director, Culture & Recreation
CORP0227-07/01 revised
CR 03-16 April 11, 2016
Subject: Pickering Food Truck Festival Page 4
ichard Holborn
• Director, Engineering & Public Works
MC:lb
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
•
CORP0227-07/01 revised